REGULAR BOARD OF EDUCATION MEETING

Date: Tuesday, June 20, 2023

Time: 5:00 p.m.

Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1) Pledge of Allegiance and Moment of Silence – Dr. Jason Memoli, Chief of Staff

2) Staff Reports and Recognitions

Ø Strategic Plan Update – Dr. Jason Memoli, Chief of Staff

Ø New Website Update – Jeff Bardach, Chief Communications Officer

Ø Budget Hearing – Ryan Spilman, Chief Financial Officer

3) Public Participation

4) Superintendent’s Report

5) Comments by Board Members

6) Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting on June 5, 2023

b. Purchase orders dated May 31, 2023 through June 14, 2023 inclusive for the 2022-2023 school year

c. Financial Reports

d. Activity Fund Transfer List

e. Project Applications FY24

i) Apollo Elementary

ii) Arbor Grove Elementary

iii) Central Elementary

iv) Coronado Elementary

v) Dennis Elementary

vi) Downs Elementary

vii) Harvest Hills Elementary

viii) Hilldale Elementary

ix) Kirkland Elementary

x) Lake Park Elementary

xi) Northridge Elementary

xii) Overholser Elementary

xiii) Rollingwood Elementary

xiv) Western Oaks Elementary

xv) Wiley Post Elementary

xvi) Will Rogers Elementary

xvii) Windsor Hills Elementary

xviii) Capps Middle School

xix) Cooper Middle School

xx) Hefner Middle School

xxi) Mayfield Middle School

xxii) Western Oaks Middle School

xxiii) Putnam City Academy

xxiv) Putnam City High School

xxv) Putnam City North High School

xxvi) Putnam City West High School

xxvii) District

f. Declaration of Obsolete Items

g. Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation for FY24 (Not to exceed $30,000 from 24-34-005)

h. Renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2023-2024 school year. ($3.699 per meal from 24-22-385)

i. Renewal of Contract with City of Oklahoma City for school crossing guards for FY24 ($30,240 from 24-11-005)

j. Renewal of Service Agreement with Clearwater Enterprises for purchase of natural gas for FY24 (Estimated 25% savings from 24-11-005)

k. Renewal of Service Agreement with Waste Management of Oklahoma for waste removal and recycling at various locations for FY24 ($164,928 from 24-11-005)

l. Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for FY24 ($1,371,398 from 24-11-005)

m. Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery for FY24 ($2,593,341 from 24-21-005)

n. Renewal of Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services for the 23-24 school year at 17 Putnam City Schools. (No Cost to District)

o. Renewal of Contract with Positive Changes for education services for FY24 ($1,000 from 24-11-621)

p. Renewal of Contract with Funds For Learning for E-Rate Consulting Services for the 2023-2024 school year. ($17,898.63 from 24-11-079)

q. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services for FY24 (Not to exceed $15,000 from 24-11-596)

r. Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education for FY24 ($50 per referral from 24-11-094)

s. Renewal of PowerSchool Support Agreement Student Information System for FY24 ($113,162.02 from 24-11-094)

t. Renewal of Agreement with Sumner One for Risograph maintenance for FY24 ($19,350 from 24-11-094)

u. Renewal of Memorandum of Understanding with NorthCare to support students’ social, emotional, and mental health needs. (Not to exceed $225,000 from 24-11-795)

v. Renewal of Agreement with DreamBox/Reading Plus for secondary sites license subscription for FY24 ($54,409.50 from 24-11-795)

w. Renewal of Agreement with TalkingPoints for district-wide communication platform for FY24. ($77,540.40 from 24-11-795)

x. Renewal of Subscription with Lexia Core5 Reading Curriculum for Elementary Schools for FY24. ($321,800 from 24-11-795)

y. Renewal of Agreement with Committee for Children for Second Step for K-8th Social Emotional Curriculum. ($45,141.30 from 24-11-795)

z. Renewal of Memorandum of Understanding with Oklahoma State University for placement of education students for student teaching. (No cost to district)

aa. Renewal of Agreement with Employee Evaluation Systems, Inc. for TLE Observation and Evaluation System for teachers and administrators. (Not to Exceed $53,672.50 from 24-11-107)

bb. Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY24. (No Cost to District)

cc. Renewal of Contract with Specialty Care Medical/Pediatrics, Inc. for Nursing Services for the 23-24 school year. (Not to Exceed $70,000 from 24-11-795)

dd. Renewal of Agreement with Red Rover Substitute Management and Employee Absence Tracking System for 23-24 school year. ($22,039.32 from 24-11-795)

ee. Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 23-24 school year. (4 teacher salaries plus textbooks, curriculum from 24-11-000)

ff. Renewal of PowerSchool Support Agreement Enrollment and Registration Online Program for FY24 ($46,923.10 from 24-11-094)

gg. Site Contracts

hh. Overnight Travel

ii. Retirements and Resignations as listed on Attachment A

7) Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8) Discussion and possible motion regarding renewal of Eide Bailly as the District’s Independent Auditor for the audit of FY23. ($55,000 from 24-11-005)

9) Discussion and possible motion regarding revisions to District Policy DJ – Extra Duty Assignments.

10) Discussion and possible motion regarding Proposed Fiscal Year 24 Operating Budget.

11) Discussion and possible motion regarding Quarterly District Transfer Capacities.

12) Discussion and possible motion regarding Federal Claims Approved Signatures for FY24.

13) Discussion and possible motion regarding Emergency Federal Claims Approved Signatures for FY24.

14) Discussion and possible motion regarding Agreement with Performance Matters for benchmarking/assessment product for FY24 ($87,910.90 from 24-11-795)

15) Discussion and possible motion regarding Contract with Sharon Myrick psychologist/independent contract for FY24. (Not to exceed $15,000 from 24-11-621)

16) Discussion and possible motion to enter into executive session for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation where the disclosure of information would violate confidentiality requirements of state law pursuant to 25 O.S. § 307(B)(4).

17) Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

18) Discussion and possible motion regarding new business.

19) Discussion and possible motion to adjourn.

Item of Information – District Policy BV – Usage of Service Animals and Therapy Dogs

BOARD MEETING AGENDAS

2024

January 8, 2024

January 22, 2024

February 5, 2024

CANCELLED - February 19, 2024 - CANCELLED

Special Board Meeting - February 26, 2024

March 4, 2024

Special Board Meeting - March 7, 2024

**CANCELLED DUE TO WEATHER**April 1, 2024**CANCELLED DUE TO WEATHER**

Special Board Meeting April 4, 2024

April 15, 2024

May 6, 2024

May 20, 2024

June 3, 2024

June 17, 2024

July 8, 2024

July 22, 2024

August 5, 2024

August 19, 2024

September 3, 2024

September 16, 2024

October 7, 2024

October 22, 2024

November 4, 2024

November 18, 2024

December 9, 2024

2023

January 3, 2023

CANCELLED - Special Board Meeting - January 30, 2023 - CANCELLED

February 6, 2023

Special Board Meeting - February 13, 2023

February 20, 2023

March 6, 2023

Special Board Meeting - March 8, 2023

April 3, 2023

April 17, 2023

May 1, 2023

May 15, 2023

June 5, 2023

June 20, 2023

Special Board Meeting - June 30, 2023

July 10, 2023

Special Board Meeting - July 20, 2023

July 24, 2023

Special Board Meeting - July 31, 2023

August 7, 2023

August 21, 2023

September 5, 2023

September 18, 2023

Special Board Meeting - September 25, 2023

October 2, 2023

October 16, 2023

November 6, 2023

November 27, 2023

December 4, 2023

Special Board Meeting - December 14, 2023

2022

January 3, 2022

January 18, 2022

Special Board Meeting January 31, 2022

February 7, 2022

CANCELLED Due to Weather - Special Board Meeting February 17, 2022

February 21, 2022

Special Board Meeting February 22, 2022

Special Board Meeting March 2, 2022

March 7, 2022

Special Board Meeting March 8, 2022

Special Board Meeting March 21, 2022

Special Board Meeting March 24, 2022

April 4, 2022

April 18, 2022

May 2, 2022

May 16, 2022

June 6, 2022

June 21, 2022

July 5, 2022

July 18, 2022

CANCELLED - Special Board Meeting - July 25, 2022 - CANCELLED

August 1, 2022