Board Meeting Minutes
2023
- January 3, 2023
- January 17, 2023
- Special Board Meeting - January 30, 2023
- February 6, 2023
- Special Board Meeting - February 13, 2023
- February 20, 2023
- March 6, 2023
- Special Board Meeting - March 8, 2023
- April 3, 2023
- April 17, 2023
- May 1, 2023
- May 15, 2023
- June 5, 2023
- June 20, 2023
- July 10, 2023
- July 24, 2023
- August 7, 2023
- August 21, 2023
- September 5, 2023
- September 18, 2023
- October 2, 2023
- October 16, 2023
- November 6, 2023
- November 27, 2023
- December 4, 2023
January 3, 2023
REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 3, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 3, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 16, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; and members, Gail LoPresto and Steve Burger; Chief of Staff, Dr. Jason Memoli; Sandy Lemaster, board clerk; and others. Vice President, Charity Avery; member, Jay Sherrill; and Superintendent, Dr. Fred Rhodes were absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHBRONE BROOKINGS, CHIEF OPERATIONS OFFICER
Chief Operations Officer, Shbrone Brookings, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT
Happy New Year! Welcome to 2023! I hope everyone had a wonderful time with family and friends over the Winter Break. I believe that built into us is the need to have an opportunity to rest; change the pace; change the routine. Winter Break provides a great opportunity to come back to something new, a New Year, a new semester. I will say that as a teacher, this third quarter was my absolutely most favorite time. I felt there were fewer interruptions, and we could really buckle down, focus, concentrate on the academic goals we needed to accomplish.
Just prior to our Winter Break, the Teacher of the Year at each school was announced. I want to add my Congratulations to each and every teacher who now holds this honorable distinction. Being chosen by your peers who see you each and every day is truly an honor. We applaud you for your incredible work with students. The District Teacher of the Year celebration is just a few weeks away when we can all recognize your accomplishments.
We also have some exciting news to share from our Early Childhood Centers at both Kirkland Elementary and the PC Center. They were both awarded three-star status from Oklahoma Department of Human Services. The three-star status comes with additional funding at both sites for our extremely successful, and popular, program. Congratulations to the directors, teachers and childcare staff at each location and to our Early Childhood Administrator Ashley Hoggatt for this recognition.
I wanted to recognize PC High JROTC student Starr Gartner who was selected as an alternate for the 2023 Air Force JROTC Summer Flight Academy. Only three schools in Oklahoma had students selected for the program and if Starr is selected to earn her pilot’s license this summer, she’ll be Putnam City’s 8th pilot from the program. Congratulations to Starr and Lt. Col. Dane Christensen at PC High for their hard work.
Finally, I want to invite everyone to join us for our annual Putnam City Invitational basketball tournament this weekend. We’re excited to welcome girls and boys teams from 13 schools at PC West’s brand-new Arena. The games are Thursday, Friday and Saturday and it’s always a great weekend of basketball.
ITEM #4 – COMMENTS BY BOARD MEMBERS
Steve Burger welcomed everyone back and said he hoped they had a great and well-deserved break. He said there are a lot of winter sport activities upcoming and knows that students are excited to get back to school. He encouraged people to come support the Putnam City Basketball Invitational and experience the excellent facilities. He also mentioned that preparation is beginning on spring activities. He said it is an exciting time of year and looks forward to a prosperous new year at Putnam City. He also recognized Putnam City High School’s e-sports team earning both state and national championships over the break.
Gail LoPresto also welcomed everyone back and said she hopes they all had a restful holiday.
Judy Hopper said she noticed on social media that Coronado teachers had delivered “thank you” baskets to fire departments and child care workers at Kirkland Early Childhood Center and recognized them for doing such a “nice and sweet thing”. She said she attended many holiday concerts prior to the break and observed “unbelievable” talent of Putnam City students. She said she recognized former students performing and it reminded her that our fine arts programs draw students in that might not have interest in other programs. She recalled the District made a commitment to fine arts programs and incorporated them into middle school electives offered during the school day. She said she feels we need to do the same with sports programs in middle schools. She commented on building beautiful sports facilities but they wouldn’t be fully utilized without building the skills of students at an earlier age. She recognized it would take a lot of research and work but thought it was worth exploring in order to give students better opportunities. Mrs. Hopper also announced that she had filed for Board Seat #3 and that the election will be held on Tuesday, April 4th.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on December 5, 2022
b. Purchase orders dated November 30, 2022 through December 14, 2022 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Project Applications
g. Fundraisers
h. Sanctioning Applications
i. Declaration of Obsolete Items
j. Site Contracts
k. Out-of-State Trips
l. Overnight Travel
m. Retirements and Resignations as listed on Attachment A
Steve Burger made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
Mrs. LoPresto commented on the number of re-hires listed. Patricia Balenseifen, Chief Human Capital Officer, explained that was due to certified staff being hired on semester contracts instead of year contracts. This is the second year that Putnam City has hired certified staff on semester contracts. Mrs. LoPresto asked if all new employees are hired on semester contracts. Mrs. Balenseifen said new support staff are currently hired on a one-year contract.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MA+ ARCHITECTURE, LLC. AS PROGRAM MANAGER FOR 2014 AND 2020 BOND PROJECTS. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Agreement with MA+ Architecture, LLC as Program Manager for 2014 and 2020 Bond Projects. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH AMERICAN ROOFING AND CONSTRUCTION FOR WINDSOR HILLS ELEMENTARY ROOF REPLACEMENT PROJECT. ($3,060,000 FROM 23-11-795)
Gail LoPresto made a motion to approve Agreement with American Roofing and Construction for Windsor Hills Elementary Roof Replacement project. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH PERFORMANCE TRAVEL LTD. FOR PUTNAM CITY HIGH SCHOOL, PUTNAM CITY NORTH HIGH SCHOOL AND PUTNAM CITY WEST HIGH SCHOOL BAND AND ORCHESTRA STUDENTS TO TRAVEL TO LONDON TO PARTICIPATE IN THE 38TH ANNUAL NEW YEAR’S DAY PARADE AND FESTIVAL FROM DECEMBER 28, 2023 THROUGH JANUARY 4, 2024. ($1,062,600 ESTIMATED FOR 280 PARTICIPANTS FROM 23-11-705/708/710)
Gail LoPresto made a motion to approve Contract with Performance Travel Ltd. For Putnam City High School, Putnam City North High School and Putnam City West High School Band and Orchestra students to travel to London to participate in the 38th Annual New Year’s Day Parade and Festival from December 28, 2023 through January 4, 2024. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
Steve Burger asked if it was the same event that students participated in a few years ago. Shelly Roper, Chief Secondary Officer, said Putnam City students did perform during the 2020 New Year’s parade in London. Mrs. LoPresto asked if schools were invited to participate in the parade. Mrs. Roper said it was an invitational event and there was a ceremony held at Putnam City North in spring 2022 when the invitation was extended by British dignitaries and attended by local leaders. Mrs. LoPresto commented that it is a lot of money to raise but she knows the students are excited about the opportunity.
Mr. Burger asked Putnam City West Principal, Edward Smith, for information on a recent honor extended to their orchestra. Principal Smith said the Oklahoma Philharmonic recognized the Putnam City West Orchestra and they would be performing with the Philharmonic at the Civic Center on Saturday, January 7th.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT BETWEEN OWNER AND ARCHITECT WITH MA+ ARCHITECTURE FOR FURNITURE PROCUREMENT AT TULAKES ELEMENTARY SCHOOL AND WESTERN OAKS ELEMENTARY SCHOOL. (4% OF CONTRACTED AMOUNT FROM 23-71-289
Steve Burger made a motion to approve Agreement between Owner and Architect with MA+ Architecture for Furniture Procurement at Tulakes Elementary School and Western Oaks Elementary School. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC. FOR FURNITURE PROCUREMENT AT LAKE PARK ELEMENTARY SCHOOL, HEFNER MIDDLE SCHOOL AND PUTNAM CITY HIGH SCHOOL. (4% OF CONTRACTED AMOUNT FROM 23-71-289
Steve Burger made a motion to approve Agreement between Owner and Architect with LWPB, Inc. for Furniture Procurement at Lake Park Elementary School, Hefner Middle School, and Putnam City High School. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
Steve Burger asked for clarification on two architect firms being selected for furniture procurement. Shbrone Brookings said that the architects will be able to negotiate lowest prices based but that Putnam City High School would be required to go to a public bid because of the amount of the expense. Mr. Brookings said the District has utilized LWPB for several projects but with as many schools needing to be furnished, the District split it between the two companies. He said there are more than 10 schools needing furniture procurement in the next few bond releases and it would be best to split the projects between multiple companies instead of trying to just use one firm.
Mrs. LoPresto said that using architectural firms to order furniture is the way to go.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH OKLAHOMA CITY-COUNTY BOARD OF HEALTH FOR STUDENT REFERRALS FOR SERVICES PROVIDED BY COMMUNITY HEALTH WORKERS. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Memorandum of Understanding with Oklahoma City-County Board of Health for student referrals for services provided by Community Health Workers. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
Judy Hopper said she was “happy” to see this service being provided and especially at no cost to the district. She thanked Gracie Ramirez and all others involved, saying “well done.”
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 5:17 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.
January 17, 2023
REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 17, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 17, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 13, 2023, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Steve Burger and Jay Sherrill; Superintendent, Dr. Fred Rhodes; Tina Losawyer, Board Clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – RYAN SPILMAN – CHIEF FINANCIAL OFFICER
Chief Financial Officer, Ryan Spilman, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
Mid-Year Allocation Report – Ryan Spilman, Chief Financial Officer
Chief Financial Officer Ryan Spilman presented the board with the Mid-Year Allocation Report.
The annual Mid-Year adjustment increased Putnam City’s State Aid allocation by $64,192,861. This was expected and can largely be attributed to returning enrollment and reemphasizing identification of students that are eligible for additional weighting in the State Aid Formula.
While this is very positive news, Mr. Spilman highlighted the need to keep it in perspective.
The District’s FY23 State Aid will be $429,797.07 higher than the District’s FY22 State Aid.
Superintendent, Dr. Fred Rhodes commented on this being more positive news than previous years and said it’s good to know we are getting back on track.
Judy Hopper, Board President, thanked Mr. Spilman for his report.
ITEM #3 – PUBLIC PARTICIPATION
Jennifer Carter, a Putnam City North alum and parent of a current student, read a statement regarding concerns about the cheer squad. She said she was concerned over members leaving the squad, response to parent concerns, confusion over coaching, uniforms and financial responsibilities.
ITEM #4 – SUPERINTENDENT’S REPORT
January is School Board Appreciation month and I want to publicly thank each of our five dedicated Board Members for their service to Putnam City. Members of the public may not realize that serving on a school board in Oklahoma is a volunteer position. Each of the five public servants who join me at the Board table at each meeting gives many hours of their time to our students, faculty and staff in an effort to ensure Putnam City Schools is the best District in our state. We’re beyond thankful for their service and on behalf of everyone in Putnam City I simply want to say thank you.
I’d also like to highlight a terrific event that our District is proud to participate in each year. Yesterday many of our students and staff members spent the Dr. Martin Luther King Jr. holiday participating in Oklahoma City’s MLK Day parade. We had a great turnout with many of our school sites represented. Thank you to everyone who was able to attend and to Tyrea Craig and her EDI Team for organizing our District’s participation.
Finally, last Friday the District hosted our Legislators for an annual Q and A about public education in Oklahoma. The morning featured students from each of our high schools asking their elected representatives thoughtful questions about current and proposed legislation, as well as political issues that affect the lives of high school students. Personally, I am so proud of our students for being articulate, well-educated, professional and bold. I also want to thank our ten legislators who joined us for this event. We appreciate Patty Balenseifen, Eric Winkle and Alyx Picard for coordinating this event, as well as the PC Foundation for hosting the luncheon that followed. It was a great morning that makes us all, PC Proud!
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill shared he was truly thankful to serve with the other board members. He said everyone has their hearts in the right place and it makes a huge difference, especially in times when you see other boards across the nation not always getting along. He said everyone works as a team and cares for our students.
Steve Burger added to what Mr. Sherril expressed by saying board members bring their different backgrounds and experiences but “all-in-all, it’s Putnam City.” Mr. Burger also shared he was amazed by the depth of questions the students were asking at the legislative panel discussion on Friday. He shared he was so proud the students and that the most interesting part was afterwards when the legislators made themselves available to the students. Mr. Burger said it was outstanding.
Gail LoPresto said she also attended Friday’s legislative panel. She mentioned this year she was more impressed than ever before with both the students and legislators. She thanked the PCACT for providing lunch afterwards, which allowed time for administrators, board members and others to visit with the legislators. She also thanked everyone involved with hosting the Putnam City Invitational at West earlier this month. Mrs. LoPresto mentioned it was in the new arena and was beautiful. She praised the people running it and commented on it being exceptional. She also shared she’s so proud of each of our schools that participated in Monday’s Martin Luther King Parade. She said it represents our schools well and is great for public relations. In closing, Mrs. LoPresto mentioned the upcoming election for Board Seat (Office No.3) in which incumbent and current board president, Judy Mullen-Hopper and candidate Lori Tuggle are both running for the office.
Charity Avery talked about how proud she is to serve the district and how much Putnam City has improved and grown over the years. She mentioned both she and her mom are alumni and said she’s excited for what is to come. Mrs. Avery spoke of the district’s diversity and how much is available to our students. She also mentioned the board members try their best to answer all the questions that come to them and if they are unable to answer, they find someone who can. Mrs. Avery thanked the administrative team for helping with this. Mrs. Avery also highlighted the district’s participation in Monday’s Martin Luther King parade.
Judy Hopper reminded everyone of the January 26th “Celebrating Our Diversity” parent night at Putnam City North and encouraged all to attend. She highlighted Putnam City North’s participation in the recent OSSAA drama and debate competition and congratulated North on all their awards. Mrs. Hopper thanked Dr. Keely Frayser and our curriculum department for their work putting together our new Course Description Guide. She said it is exciting to see all that we offer and mentioned the aviation classes. She expressed hope that next year, the District would be able to offer the School Community Partnership program. She also talked about the state mental health hotline where people who need services can dial 988 for assistance. Mrs. Hopper closed by commenting on the many different conferences our teachers are attending. She said many of these pertain to mental health and knows it will benefit our students.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for Regular Board Meeting on January 3, 2023
b. Purchase orders dated December 14, 2022 through January 10, 2023 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Project Applications
g. Sanctioning Applications
h. Declaration of Obsolete Items
i. Site Contracts
j. Overnight Travel
k. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger made a comment regarding the Overnight Travel funding sources. He shared many of these conferences are funded through grants. He thanked Chief Academic Officer, Dr. Keely Frayser and her team for their time and efforts they put into writing grants to allow for teachers to travel to conferences to learn and help better our schools.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING COURSE DESCRIPTION GUIDE FOR THE 23-24 SCHOOL YEAR.
Steve Burger made a motion to approve Course Description Guide for the 23-24 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto wanted to know if there was still a Course Description Guide Committee in place. Sarah Tempest, Counseling and Testing Coordinator, confirmed there is a committee, which is made up of all the district coordinator’s, two representatives from each high school, usually the counselor and the head principal, the Chief Academic Officer, Chief Secondary Officer and the Director of Student Information Systems.
Gail LoPresto and Judy Hopper both praised the work put into the guide.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO TAKE ACTION ON A RESOLUTION DETERMINING THE MATURITIES OF, AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $26,250.000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.
Gail LoPresto made a motion to approve a resolution determining the maturities of $26,250,000 of General Obligation Combined Purpose Bonds to be sold on Wednesday, March 8th, 2023 at noon, at 5401 NW 40th, Oklahoma City, Oklahoma and designating Phillips Murray PC as bond counsel. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill wanted to know with the changing of interest rates, how this impacts us and would it benefit us to do this sooner or is it set.
Dr. Rhodes explained we rely on the experts, in this case, Jordan Smith with Stephen L. Smith. He reassured they do a lot of projections and this seems to be good time to do it. Dr. Rhodes also said we like March because of the timing of the release of the funds.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT OF GLOBE CONSTRUCTION COMPANY AS CONSTRUCTION MANAGERS AT PUTNAM CITY WEST HIGH SCHOOL FOR RE-ROOFING PROJECTS – OLD LOCKER ROOMS, JROTC CLASSROOMS AND WRESTLING ROOM. (6% CONTRACTED CONSTRUCTION AMOUNT FROM 23-79-239 23-11-795).
Gail LoPresto made a motion to approve employment of Globe Construction Company as Construction Managers at Putnam City West High School for Re-Roofing Projects - Old Locker Rooms, JROTC Classrooms and Wrestling Room with the fund coding amended to 23-11-795 which is federal funding. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes mentioned amended coding is because we are able to take this out of ESSER funding.
Gail LoPresto commented little construction improvements have been seen for Putnam City High School. She wanted to know if anything is in the works for them.
Dr. Rhodes said with next year’s release of bond funds there will be several projects for Putnam City High scheduled. He confirmed a cafeteria/kitchen remodel and interior renovation.
Shbrone Brookings, Chief Operations Officer, added it was a natural process to do both the Putnam City West Arena and interior all in one swoop because the construction company is already on site. He said the roof issue at Putnam City West was noticed during this remodel. Mr. Brookings did confirm Putnam City High is slated next for improvements.
Mrs. LoPresto wanted to know if both cafeterias for Putnam City High will be remodeled or just the old one. Mr. Brookings shared the idea is to adjust by adding a mezzanine and consolidating into one expanded cafeteria.
Mrs. LoPresto remarked people love Putnam City High and doing these cosmetic improvements will make a big difference.
Mr. Brookings offered Putnam City North will be after Putnam City High School.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH MUNICIPAL ACCOUNT SYSTEMS FOR WENGAGE ENTERPRISE RESOURCE PLANNING SOFTWARE. (NOT TO EXCEED $150,000 FROM 23-11-795)
Steve Burger made a motion to approve Contract with Municipal Account Systems for WenGAGE enterprise resource planning software. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill asked if, from an IT perspective, if there were any questions or concerns regarding data or security risks, since we will be transitioning from something hosted by us to being hosted by a software service. Cory Boggs, Chief Technology Officer, reassured research was done to assure everything will be safe.
Gail LoPresto commented the dollar amount doesn’t seem to be a lot of money and wanted to know the timeline. Ryan Spilman, Chief Financial Officer, said it is less than some of the competitors and once the contract is signed beginning steps can take place by assigning a project manager to our account. He said the overall process will take time, approximately two years and will be very methodical with safe business practices in place.
Other questions were addressed regarding the overall implementation being fairly inexpensive, additional customizations for our district, and who will be affected.
Dr. Rhodes confirmed it will affect all school sites and district buildings. He said he was super excited about being able to say we are updating our software.
Gail LoPresto said it will be a big project and she appreciates all the work.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 5:42 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Special Board Meeting - January 30, 2023
February 6, 2023
REGULAR BOARD OF EDUCATION MEETING
Monday, February 6, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 6, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 3, 2023, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER, CHIEF SECONDARY OFFICER
Chief Secondary Officer, Shelly Roper, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
Crystal Mars, a former employee and current patron of the District, spoke regarding the Putnam City NOW Winter Guard which is a collaboration of all three high school bands. Winter Guard is under the guidance of Vordie Mathis, Western Oaks Middle School Band Director. Ms. Mars spoke positively about the group’s efforts and how they represent unity which is a characteristic of Putnam City’s “Go Boldly” vision. She would like to see more recognition and support from the District including announcements of upcoming competitions.
ITEM #3 – SUPERINTENDENT’S REPORT
This time of year, we receive questions about how the District makes decisions regarding inclement weather and school. As you might imagine, there are many factors that go into these decisions and no two situations are alike. Our priority is always for our students to experience in-person learning. The District files a waiver with the State Department to allow us to count our school year by 1,080 hours instead of days. Because of our school schedules, our students are in class well beyond that minimum number of hours each year.
When we consider closing school because of weather, first and foremost we think about the safety of our students, faculty and staff. It must be safe for everyone to make it to and from school. We study current weather conditions and forecasts, relying heavily on the National Weather Service as they’re able to provide extremely detailed information for the many specific zip codes in our large District. Keep in mind that Putnam City encompasses over 42 square miles, so the weather conditions from one boundary to the other may not be exactly the same.
We also look at neighborhood road conditions for buses, sidewalks for our many students who walk to and from school each day and the condition of our school parking lots. We don’t want students or staff members slipping and falling on their way to or from our buildings. Our District Administration and Transportation Department also drive bus routes, starting as early as 3am, both in school buses and regular vehicles to see if conditions have changed overnight.
Because of our transfer students and faculty and staff who live outside the district, we also consult with other metro area districts to see what they’re planning. We also attempt to make the decision as early as possible in order to allow our families time to plan. We understand these complex decisions aren’t always popular, but our top priority will always be the safety of our students, faculty and staff.
Tonight, I also want to recognize that February is Black History Month and we’re extremely proud of the diversity across our District. Our EDI Department has events planned at many of our sites throughout the month and we hope everyone will take time and participate in them.
And finally, on a sad note, I want to honor the passing of a Putnam City legend. Ms. Alice Story passed away at the end of January. Mrs. Story was a teacher at Windsor Hills Elementary for an incredible 52 years. She joined our District teaching second grade in 1962 and worked until her retirement in 2014. As many of you know, there’s a beautiful butterfly garden named in her honor at the school. Our thoughts and prayers are with her family as they mourn her loss. We hope they’re comforted by how truly remarkable it is to think about how many lives Ms. Story positively impacted throughout her tenure with the District.
ITEM #4 – COMMENTS BY BOARD MEMBERS
Jay Sherrill thanked the administrators for communicating inclement weather closures early so parents could plan accordingly. He also appreciated the decision to “close” school instead of having “virtual learning” days. He also encouraged patrons to be mindful of bills that are being filed and to read about them and to contact local representatives to share your thoughts since they impact our students and schools.
Steve Burger said almost half of the bills that have been filed so far this legislative session affect education. He encouraged everyone to stay informed and to keep the community informed regarding proposed legislation. Mr. Burger said the District had a couple of our female wrestlers place at the Junior High State Wrestling competition and he wanted to recognize the coaches and athletes for this accomplishment. Qualification for state swim meets are currently underway and Putnam City North has twelve students that have qualified so far. He also recognized basketball teams as they prepare for regional competition. Mr. Burger said the recent Multicultural Fair was wonderful and that he receives positive comments about how inclusive Putnam City is as a District. He also spoke about the “outstanding” impact that Ms. Story had on our students and for his children when they attend Windsor Hills Elementary.
Gail LoPresto also recognized the NOW Winter Guard with all high schools participating in joint rehearsals and competing as a united team. She said it was a huge endeavor, especially with all the other winter sports and events. Mrs. LoPresto spoke about the recent implementation of the weapons detection system at the high schools and District events. She said it was important the District take a leadership role and appreciates the ease of use and non-intimidating appearance of the units. She also noted the positive news stories that ran on all the local stations. Mrs. LoPresto commented that Mary Petticrew, another former teacher, passed away recently.
Charity Avery agreed with the comments made by other board members and said it is never easy to make decisions regarding possible weather events but understands that the District makes the best decision possible for the students and families based on the information available. She also recognized the efforts of the maintenance crews in treating sidewalks in a timely manner so as to keep everyone safe.
Judy Hopper thanked Crystal Mars for sharing her thoughts about NWO Winter Guard. She also thanked the Western Oaks Middle School Band Director, Vordie Mathis, for leading that group. Another positive event she attended recently was Putnam City North student, Robert Duke, being recognized as the Friday Night Rivals Scholar Athlete of the Year. Duke received a $5,000 scholarship for being selected for the state-wide award. Mrs. Hopper also commented upon Overholser Elementary’s Parent University and appreciates the parents who attended the event. She thanked Chief Communications Officer, Jeff Bardach, as the site representatives have been selected so that they may begin posting good news and events so to be shared on social media. She also commented on a video that District Testing and Counseling Coordinator, Sarah Tempest, had e-mailed recently. The documentary, entitled “Reject,” was “great” and showed the impact rejection has on emotional health. Mrs. Hopper attended the OSSBA Legislative Advocacy Workshop and said they shared which of the bills to focus on as some will not advance. She said it is important to monitor alerts that CCOSA sends out to their members and to share feedback directly with legislators. Legislators have indicated they want to hear from individuals and to be specific about the bill number and feedback provided. Prior to the Public Participation section of the agenda, Mrs. Hopper had read the guidelines from District Policy - AH-F - Communication with Board. She indicated she would continue that practice when patrons sign up to speak as a reminder of the terms they agree to when they complete the form.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 17, 2023
b. Purchase orders dated January 12, 2023 through January 30, 2023 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Project Applications
g. Sanctioning Applications
h. Declaration of Obsolete Items
i. Site Contracts
j. Out-of-State Trips
k. Overnight Travel – (amended Overnight Travel provided at board table)
l. Retirements and Resignations as listed on Attachment A
Jay Sherrill made a motion to approve the consent agenda including the amended Overnight Travel provided. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Mrs. LoPresto said she noticed that Paula Dyer is retiring in the summer and said she would be missed for many reasons. She wanted to remind everyone that Mrs. Dyer won a Milken Educator Award when she was a science teacher at Mayfield Middle School and reflected on what an accomplishment that was for her to be selected for such a prestigious award.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING SUMMER SCHOOL AND EXTENDED YEAR PROGRAMS FOR 2023.
Jay Sherrill made a motion to approve Summer School and Extended Year Programs for 2023. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger asked if students in alternative programs were included so they could work on recovering credits toward graduation if needed. Shelly Roper, Chief Secondary Officer, indicated those students would have the opportunity to attend Summer School. Jay Sherrill said he was glad to see Summer School being offered and he hopes that we can continue to after federal ESSER funds are no longer available.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COX COMMUNICATIONS FOR LOCAL AND LONG-DISTANCE SERVICES FOR THE 23-24 SCHOOL YEAR. (AMOUNT VARIES MONTHLY FROM 24-11-094)
Steve Burger made a motion to approve contract with Cox Communications for Local and Long-Distance Services for the 23-24 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISION TO 2023-2024 DISTRICT SCHOOL CALENDAR.
Gail LoPresto made a motion to approve Revision to 2023-2024 District School Calendar. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger asked administrators to consider making the election day in November a non-instructional day to allow teachers easier access to voting polls. There was some discussion about current laws regarding providing time for employees to vote and that some election years are more impactful on the state and national levels. Board members agreed they’d like to explore having no school on the first Tuesday in November.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING RESOLUTION CLOSING STATE STREET BETWEEN 39TH AND 40TH STREETS. (NO COST TO DISTRICT)
Steve Burger made a motion to Resolution Closing State Street Between 39th and 40th Streets. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
RESOLUTION FOR CLOSING STATE STREET BETWEEN 39TH AND 40TH STREETS
WHEREAS, Independent School District No. 1 of Oklahoma County, Oklahoma, also known as Putnam City Schools (“District”), by and through its duly elected and acting Board of Education, desires that State Street be closed between 39th and 40th Streets; and
WHEREAS, District owns all of the property abutting State Street between 39th and 40th Streets;
WHEREAS, closing State Street between 39th and 40th Streets would allow District to create a contiguous piece of property for the purpose of access to District’s Centennial Center and parking; and
WHEREAS, Putnam City Schools’ Board of Education directs legal counsel from the Center for Education Law to pursue the closing of State Street between 39th and 40th Streets and authorizes Superintendent Fred Rhodes or his designee to sign and to file any and all applications and other necessary paperwork seeking to close and vacate the right to reopen State Street between 39th and 40th Streets.
THEREFORE BE IT RESOLVED THAT: District shall seek to close State Street between 39th and 40th Streets and that the Superintendent or his designee shall be authorized to pursue the closure of the street and to sign any and all documents provided by legal counsel necessary to pursue the closing of State Street between 39th and 40th Streets.
Dr. Rhodes explained that legal counsel suggested this as the best process to take. The Resolution, should it pass, would be submitted to the City of Warr Acres with a request that the street become District property. The District would then have the authority to rename the street and to relocate it should that be recommended by the architectural firm for the Centennial and Performing Arts Center.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH SILVIA MAXWELL, INDEPENDENT CONTRACTOR, FOR ADULT LITERACY AND IMMIGRANT CITIZENSHIP SERVICES. (NOT TO EXCEED $15,000 FROM 23-11-571)
Steve Burger made a motion to approve Contract with Silvia Maxwell, Independent Contractor, for Adult Literacy and Immigrant Citizenship Services. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1)
At 5:30 p.m., Gail LoPresto made a motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:58 p.m., President, Judy Mullen Hopper, acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Gail LoPresto, Charity Avery, Jay Sherrill and Judy Hopper; and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 6:59 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Item of Information – District Policy ED – Grading, Promotion, and Graduation
Special Board Meeting - February 13, 2023
SPECIAL BOARD OF EDUCATION MEETING
Monday, February 13, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, February 13, 2023 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, February 9, 2023 at 5:00 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 5:00 p.m., President, Judy Hopper called the meeting to order. Members present: President, Judy Hopper; and members, Steve Burger, Gail LoPresto, Jay Sherrill; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Vice-President, Charity Avery was absent.
ITEM #2 – GSB, INC., ARCHITECTURE FIRM, TO CONDUCT A WORK SESSION IN WHICH THEY WILL PRESENT PRELIMINARY DESIGN CONCEPTS TO THE BOARD AND RECEIVE FEEDBACK FROM BOARD MEMBERS TO INCORPORATE INTO THE DESIGN AND ARCHITECTURAL PLANS FOR THE CENTENNIAL AND PERFORMING ARTS CENTER.
Dr. Rhodes gave a brief overview of events that led to tonight’s meeting. In 2014, patrons approved the Centennial Bond that included a new administration building. A performing arts center was added to the projects when voters approved a 2017 bond proposal. Requests for designs and proposals was solicited and GSB, Inc. was hired as architectural firm for the project and would be presenting the current draft of the conceptual design for the space. The final design will incorporate feedback from board members, administrators, staff and other stakeholders.
Members of GSB, Inc. present included: Michael Hinchey, Ryan Eshelman and Frances Bates. Also present were Stan Lingo and J.P. Craig from Lingo Construction. They presented illustrations of the design for the Centennial and Performing Arts Center which encompasses three city blocks and includes a park and event lawn. There is also space for future expansion on the east end which is closest to Ann Arbor.
The event lawn includes 2 performance areas with one being bi-directional to host a variety of events and performances that can accommodate audiences of various sizes. A canopy to cover at least one of the event stages is being considered. The park includes a track, walking trails and potential for outdoor classrooms. The design includes a wrought iron fence to secure the park area. The east end is not fenced. Board members asked about the chain link fence along 39th Street. The fence is no longer owned by Warr Acres so the District has the option to remove or replace should they choose to do so.
Specifications of the Performing Arts Center include theatre seating for approximately 250 guests. The board room is in three sections that can host approximately 144 guests for banquet style seating. If the foyer area can be accessed for overflow seating, it would almost double the capacity. The design includes a catering kitchen to provide a flexible space to be used for a variety of events that the District currently holds at other venues. Examples of events include: District Arts Festival, Athletic Hall of Fame, Teacher of the Year Banquet, etc. Also mentioned were elementary and middle schools that don’t have performance venues. Some principals had inquired if prom could be held in the space, suggesting that the rental savings could reduce the cost of tickets making it more affordable to students. Board members asked questions about the configuration of and access to the board room.
The administration wing of the building features two levels for offices with stair and elevator access to the second story. There are views to the park throughout the building. Conference spaces on both levels can be used for variable size meetings. Board members asked if the design allowed for staff growth as the building would be used decades into the future. There was discussion about offices with permanent or modular walls and the use of cubicles. What is the most efficient and economical? There was also conversation as to the size of work area needed with the move to “paperless” functions. Board members advocated that the administrative office areas should improve upon the functionality of the current building.
There was discussion about landscaping and the additional cost to maintain the park and lawn. GSB representatives indicated that the design incorporates durable low maintenance materials and landscaping and that would continue to be an area of focus as the design is refined. Board members suggested that variable lighting would be needed for the outdoor spaces since some activities would be held in the evenings.
Additional conversation centered around being sensitive to patrons and staff of sites that have not been updated yet. Board members commented that new construction and remodeling of sites is a continual process as the District builds toward the future. It takes time to upgrade all facilities. They credited Dr. Rhodes for “reinventing” Putnam City and that the interior and exterior appearance of the buildings matter. The goal is to create a multi-purpose “venue” that can be used for events that benefit the entire District and community and the appearance should convey that message.
Board members stated they understood that construction costs have increased and asked if patrons would be asked to vote on another bond to complete the project. Dr. Rhodes said that the District’s goal is to stay within the budget and that was a factor in selecting GSB, Inc. as the architect for the project. Board members asked if other districts’ facilities were toured and taken into account in the design. Shbrone Brookings, Chief Operations Officer, said he had visited other administration buildings in the metro, but affordability is very important. Board members suggested that the office space doesn’t seem to be designed to be as multi-functional as the performance area.
Board members also inquired if the space included a storm shelter. It does have hardened walls that would accommodate staff or visitors attending performances but would not have the space to be considered a community shelter. GSB was asked if furnishings were included and they confirmed that furniture was allocated in the budget. The Board wanted to know the projected timeline which would be to break ground on the park in 2023 with building completion estimated in the first quarter of 2025. The next steps include gathering feedback from other District stakeholders and refining the design accordingly.
Dr. Rhodes thanked everyone for their time and input into the design process.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
At 6:45 p.m. Steve Burger made a motion to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper, aye.
February 20, 2023
REGULAR BOARD OF EDUCATION MEETING
Monday, February 20, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 20, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 17, 2023, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Jay Sherrill arrived during Item #4 – Comments by Board Members.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS, CHIEF TECHNOLOGY OFFICER
Chief Technology Officer, Cory Boggs, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
Shanteeka Scott, LaQuita Taylor and Marc Fiscus, parents and current patrons of the district spoke of concerns regarding the Putnam City North Cheer program.
Ms. Scott provided board members a list of concerns and asked for resolution.
Ms. Taylor wanted to remind educators that their communication with their students leaves a lasting impression. She said she was addressing the board as an advocate for students, saying they are going through a lot and feel like no one is listening and standing up for them. She encouraged the administration and board to stand up for the Cheer students and for all students.
Mr. Fiscus said he is also advocating for the same action as Ms. Scott and Ms. Taylor. He expressed that concerns had been brought to the board previously but did not feel there had been any resolution. He requested an investigation into the program and results communicated to Cheer students and parents.
Board President, Judy Hopper, thanked the parents for sharing their concerns.
ITEM #3 – SUPERINTENDENT’S REPORT
February is always an exciting time in Putnam City. It’s the month we pause to honor our outstanding educators throughout the District. This year is no exception as we have 27 amazing teachers who will be honored next Tuesday evening at our annual Teacher of the Year banquet. Tonight, I’d like to recognize the District’s 2022-23 Top Five educators who are also finalists for District Teacher of the Year. In alphabetical order, our Top Five Educators are Hadiqa Aslam from Hilldale Elementary, Katie Harless from Dennis Elementary, Emily Kleoppel from Windsor Hills Elementary, Patrick Runnels from PC North and Colin Waddell from PC High. Again, this year’s Putnam City Teacher of the Year will be announced next Tuesday evening. Good luck to all of our finalists!
Next week is also an important time for public schools as it is Public Education Week. There are a few events this week and several more next week highlighting the importance of public education and helping remind everyone how vital the work we’re doing for our students is every day. I’d encourage everyone to use the opportunity to help spread the word about our amazing District and all the unique things going on in our classrooms.
Finally, as we approach Spring Break in a few short weeks, fine arts performances are in full swing and athletic competitions are heating up across the District. Our District’s Silver Strings orchestra will be performing at the State Capitol on March 2nd at 10am as part of Youth Arts Day. Many of our student athletes continue excelling at their sports and we’ve highlighted several of those accomplishments in tonight’s Go Boldly Bulletin.
ITEM #4 – COMMENTS BY BOARD MEMBERS
Jay Sherrill encouraged everyone to continue to keep in touch with what was going on the state legislative process and to stay involved in positive efforts to move public education forward in Oklahoma. He said he does think there are a lot of good people on both sides who are doing what they feel is best in trying to increase funding and doing what they feel is right for public education.
Steve Burger thanked the parents who spoke during Public Participation. He said it was hard for board members not to say anything back, but wanted them to know they are being heard. He said they brought up very important issues and said there was a recent report stating that at least 40% of all teenagers are under mental health stresses. He said these are real issues and due diligence would not be done if we didn’t assist in getting our kids the help they need. Mr. Burger also talked about how much he enjoyed the Centennial Center planning meeting last week and that good information was shared. Also, Mr. Burger mentioned the Putnam City’s pilot flight training classes being promoted on social media recently and thanked Dr. Rhodes for his participation. Mr. Burger recognized Putnam City’s “incredible” student athletes participating in state swimming, wrestling and basketball competitions. Mr. Burger also mentioned seeing Overholser students participating in roller skating and how fun it was to watch and build great relationships with kids.
Gail LoPresto welcomed guests attending Monday evening’s meeting to observe the Board of Education, some who were from Mayfield and Western Oaks. She also talked about how nice it is to see the District’s Student Advisory Committee beginning again this semester. Mrs. LoPresto said kids are thrilled to get this type of attention and expressed how wonderful it was.
Charity Avery talked about how great it is to see positive news on social media celebrating each of our school sites and said our Communications Team was doing a great job. She mentioned elementary schools celebrating Spirit Week and how fun it was to see all the different events. Mrs. Avery said it’s fantastic to see girls throughout the district involved in wrestling and seeing both boys and girls involved in many sports. Mrs. Avery also thanked the members of the public for their participation and making the Board aware of their concerns. She said sometimes as individuals, things may be communicated or interpreted differently than what is intended, but how important it is for each person, whether it’s a student, teacher or parent to know they are heard and appreciated.
Judy Hopper encouraged everyone to attend the parent-engagement event, District’s Poetry Night, on March 2nd at Hefner Middle School. She said there is a lot of research showing how this connects to literacy. Mrs. Hopper thanked the parents for coming. She expressed how important it is to listen to our kids whether as parents, educators or administrators. In closing, Mrs. Hopper shared how great it was to spend the day at the State Capitol with students from each high school talking with Legislators. She said our students were polite, well-dressed, and savvy about the bills being discussed. She said it made her “Putnam City Proud.” Mrs. Hopper shared the next couple of weeks will be interesting regarding funding and encouraged everyone to send messages to our Legislators.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 6, 2023
b. Minutes for special board meeting on February 13, 2023
c. Purchase orders dated February 1, 2023 through February 14, 2023 inclusive for the 2022-2023 school year
d. Financial Reports
e. Activity Fund Cash Summary
f. Activity Fund Transfer List
g. Sanctioning Applications
h. Declaration of Obsolete Items
i. Site Contracts
j. Out-of-State Trips
k. Overnight Travel
l. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY ED – GRADING, PROMOTION AND GRADUATION.
Dr. Jason Memoli, Chief of Staff, provided a PowerPoint presentation explaining the proposed revisions which were based on feedback and recommendations from PCACT, principals and District administrators. Many revisions were simply language updates; however, the most impactful changes involved “Grading Symbols”, “Frequency of Marking” and “Test Exemption” sections. The proposed changes were included as an “Item of Information” on the February 6, 2023 regular board meeting agenda.
Under “Grading Symbols”: Previous language - A zero can be recorded as the final grade for an assignment, after notification has been made with the parent or guardian. Points for the assignment and length of time to complete and/or turn in the assignment will be at teacher discretion. Documentation should be kept of notifying the parent or guardian.
Proposed Language - A zero can be recorded as the final grade for an assignment. Points for the assignment and length of time to complete and/or turn in the assignment will be at the teacher's discretion.
Dr. Memoli explained that this does not remove parent communication regarding frequency grades. He said the language was updated to include “Mobile App” to communicate additional accessibility resource for parents.
Jay Sherrill asked what technology was available to communicate with parents. Cory Boggs, Chief of Technology said there are several online options for parents to check their students grades and progress. Dr. Memoli also stated that parents are able to use the mobile app to see their students’ grades.
Under the section: “Criteria for Averaging Grades (9-12)” – The language “Comprehensive test requirements” was removed. Dr. Memoli explained in communicating with PCACT, site administrators, teachers and cabinet members, it was agreed this was an outdated practice. However, this does not mean that there will never be a comprehensive exam. Teachers will have the right to give one should they chose.
All language in regard to “Test Exemptions” was removed as it would no longer be applicable with the removal of comprehensive exams.
Jay Sherrill asked the other board members how they felt about that proposed change.
Gail LoPresto said after doing her homework and understanding these changes, she had confidence in the many professionals who examined the entire policy and recommended the change and she has no problem with these changes.
Jay Sherrill said he was all for “Best Practices,” but as a parent, wants assurance of what is best for students.
Judy Hopper commented that the importance of comprehensive testing is lessened for students who are exempt because of attendance. She said limiting comprehensive testing to 20% of the grade is fairer, since some students have to miss school for many different situations.
Dr. Memoli explained in the Standard Space Teaching method, a standard is taught with comprehension assessed throughout instruction until the skill is proficient or mastered. He said giving a test at the end of a semester goes against Standard Space Teaching and Learning, since teachers are assessing throughout the course.
Steve Burger added as a teacher, he was in on the initial change to Standard Space Teaching and Learning. He said you get into the curriculum, break down the task, teach the standards, assess students’ proficiency as you teach, then move forward. He said there was very little need for a final assessment. He did say there are all kinds of ways you can give tests/reviews for extra credit, etc. He said he had also inquired as to “Frequency of Marking” and was assured that two grades per week are still in place with the opportunity to do make-ups.
Jay Sherrill asked if real time grading information for a parent was practical provided a teacher was caught up on grading. Dr. Memoli said it was, but it gets busy and doesn’t always happen. Mr. Sherrill expressed concern that on demand tools provided to parents are not up to date if posting of grades is delayed. Dr. Memoli, said he can’t attest to this never happening, but it’s very rare and can be addressed with the building administrator if there is an issue.
Jay Sherrill wanted to know how removal of exemptions would impact attendance, since it was currently being used as a reward. Dr. Memoli said attendance is always a struggle, but the students who are already exempt from tests are generally not the students who will be impacted anyway. Steve Burger shared from a former teacher’s perspective, most will be very happy with the proposed changes.
Other notable proposed revisions were:
“Retention and Course Failure” states: Grade promotion is based on the Oklahoma State Department of Education student cohort assignment guidelines, not age.
“Acceleration” added Proficiency Based Promotion requirement of scoring a 90% in core competency areas to qualify for grade promotion as indicated in graduation requirements.
Jay Sherrill wanted assurance that all of the changes were in line with “Best Practices” and for others looking at our District would see this as well. Dr. Memoli responded affirmatively stating that “the educator is the certified professional. We create a framework, but these changes put power back with the teacher to run, teach and assess their classes.”
Board President, Judy Hopper thanked Dr. Memoli for his presentation.
Steve Burger made a motion to approve revisions to District Policy ED – Grading, Promotion and Graduation. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH C.A.R.E. FOR CHANGE FOR EDUCATIONAL SUPPORT SERVICES AT PUTNAM CITY NORTH HIGH SCHOOL. ($13,000 FROM 23-11-511)
Gail LoPresto made a motion to approve Memorandum of Understanding with C.A.R.E. For Change for educational support services at Putnam City North High School. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S CABINET FOR THE 2023-2024 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL, DR. JASON MEMOLI, SHELLY ROPER AND RYAN SPILMAN PURSUANT TO 25 O.S. § 307 (B) (1) and (B) (7).
At 5:41 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing renewal of employment of the Superintendent’s Cabinet for the 2023-2024 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall, Dr. Jason Memoli, Shelly Roper and Ryan Spilman pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:24 p.m., President, Judy Mullen Hopper, acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Gail LoPresto, Charity Avery, Jay Sherrill and Judy Hopper; and Superintendent Dr. Rhodes met in executive session for the purpose of discussing renewal of employment of the Superintendent’s Cabinet for the 2023-2024 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall, Dr. Jason Memoli, Shelly Roper and Ryan Spilman pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S CABINET FOR THE 2023-2024 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL, DR. JASON MEMOLI, SHELLY ROPER AND RYAN SPILMAN.
Jay Sherrill made a motion to approve employment of the Superintendent’s Cabinet for the 2023-2024 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall, Dr. Jason Memoli, Shelly Roper and Ryan Spilman. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Jay Sherrill made a motion at 6:25 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Item of Information – District Policy BC – Safety Programs
March 6, 2023
REGULAR BOARD OF EDUCATION MEETING
Monday, March 6, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 6, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 3, 2023, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Jay Sherrill, Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BRANDY MUSGRAVE – FINE ARTS, GIFTED AND ADVANCED PLACEMENT COORDINATOR
Fine Arts, Gifted and Advanced Placement Coordinator, Brandy Musgrave, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION (MOVED FROM ITEM #2 TO ITEM #3)
Daphne Hale, a grandparent, and legal guardian of a special needs student said her grandson, who is currently enrolled in high school, has required one-on-one assistance since middle school. She spoke of the importance of consistency and shared her concerns of days when her grandson may have 3 different teacher assistants. She mentioned the Department of Human Services has decided to fund DDSD and said she wants to advocate for increased teacher assistant pay to hire and retain more assistants so there can be more consistency for special needs students. Ms. Hale also suggested teaching life skills should be the main focus for special needs students. She asked for guidance on how to obtain these requests to benefit special needs students the most.
President, Judy Hopper thanked Ms. Hale for her comments and said someone will follow up with her.
ITEM #3 – DISCUSSION AND POSSIBLE MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS. (MOVED FROM ITEM #3 TO ITEM #2)
Fine Arts, Gifted and Advanced Placement Coordinator, Brandy Musgrave shared Youth Arts Month is a nation-wide celebration of the arts. She said this year’s theme for Youth Arts Month is “RENEWAL” which speaks to how far we’ve come the past few years. Mrs. Musgrave said our fine arts teachers are also leaders and their work goes above and beyond the classroom.
Mrs. Musgrave recognized District Fine Arts Chairs:
Emily Funkhouser – Elementary Music Chair
Doug Flemming – Performing Arts Chair
Alicia Underwood – Elementary Visual Art Chair
Kristin Geist – Orchestra Chair
Vanessa Lango – Secondary Visual Art Chair
Stephanie Keegan-Moring – Secondary Vocal Music Chair
Charya Wolfe – Band Chair
Sara McKean - Director of Silver Strings
Highlights of our Youth Arts Month program included:
1. The Silver Strings of Putnam City
2. Video of Elementary Music
3. Putnam City North Student poetry: Victoria Nwankwo
4. The Putnam City High Saxophone Quartet:
5. The Putnam City North Clarinet Choir
6. Student artwork displayed throughout the building.
Student Visual Art Winners:
Elementary: Aleigha Carr, 2nd grade -Kirkland – teacher, Leah Thomas
Middle School: Ethan Johnson, 7th grade - MMS – teacher, Chandler Wilson
High School: Jereni Vo, 12th grade – PCN- teacher, Vanessa Lango
7. And the lighting of Skydancer Bridge in Putnam City colors
Emily Funkhouser, music teacher at Ralph Downs Elementary read Putnam City’s Youth Arts Month Proclamation.
YOUTH ARTS MONTH PROCLAMATION
WHEREAS, arts education contributes powerful educational benefits to all elementary, and secondary students including the following:
• Fine Arts education develops students’ creative problem solving and critical thinking abilities;
• Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
• Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
• Fine Arts education interrelates student learning in production, history, communication, citizenship and aesthetics.
WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;
THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.
NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.
Brandy Musgrave invited everyone to view the Youth Art Month student gallery displays throughout the administration building and at schools around the district. She also encouraged everyone to attend musicals, plays, concerts, and events, including the District Fine Arts festival on April 29th at Putnam City North. She mentioned there were some calendars on the table outside the door with schedules.
President, Judy Hopper thanked Mrs. Musgrave for the presentation.
ITEM #4 – SUPERINTENDENT’S REPORT
Last Tuesday evening, many of us had the honor of attending our annual Teacher of the Year Banquet. It’s one of my favorite events of the year as we’re able to come together to celebrate the incredible teachers we have here in Putnam City. This year is no exception and tonight I want to congratulate our 2023 District Teacher of the Year, Mr. Patrick Runnells of PC North. Mr. Runnells teaches 10th grade English at North and we’re so proud to have him in our Putnam City Family.
Three high school students in our District also received an incredible honor late last month. Aubrey Atkins from PC High, Cora McKinney from PC North and Luis Riveria-Gonzalez from PC West all earned 2023 Oklahoma Academic All-State honors. These three students are among the top 100 public high school seniors in the state and will each receive a $1,500 merit-based scholarship, honor cord and a medallion from the Oklahoma Foundation for Excellence. They’ll be honored at a celebration in Tulsa on May 20th.
I also want to mention that we have been able to resume meeting with our high school Student Advisory groups this semester, the first time since just prior to the pandemic. In Advisory, District Cabinet members go to the high school campus and meet with 20-25 students, divided into smaller groups of 4-5 high school students in each. Our overall goal is to give students an opportunity to have a voice in decision making. We ask a series of questions about them, their school and how we can improve their educational experience. So far this semester, we’ve been to PC High and PC North with a trip to PC West scheduled for later this month. As we spend time with these students, I’m constantly amazed at their maturity, their focus on academics, and how well they are able to articulate where they want to be in life. It is so good for us in our role as Cabinet members to be able to have these open-dialogue conversations with students, to remind us that each and every decision we make on a daily basis, has an impact onthem today and their future.
Moving to sports and another incredible achievement to celebrate tonight. PC High Freshman Ryleigh Lefkowitz is a State Champion Wrestler! She won her category in the State Tournament last month and we couldn’t be more proud. I know her coaches are thrilled for her accomplishment and I want to recognize them as well. Thanks to Coaches Walkup, Muskrat and Webber for their leadership in our wrestling program at PC High and another congratulations to Ryleigh!
Turning to basketball, I want to congratulate our PC North and PC West Boys Basketball Teams who both made it to the Area Tournament this past weekend. I also want to wish good luck to our PC West Girls Basketball Team as they advanced to this week’s State Tournament. They are chasing the Gold Ball with games beginning Thursday afternoon at 1:30 at the Lloyd Noble Center in Norman. Good luck, girls! We’re so proud of you and can’t wait to watch you in action this week!
Speaking of basketball, our new PC West Arena was recently awarded the 2023 Build Oklahoma winner in the Education category. The award will be presented at the Associated General Contractors of Oklahoma Annual conference at the new downtown OKC Convention Center on April 1st.
Finally, I want to send our condolences to the family of Mike Brake, a PC High graduate and longtime member of the Putnam City Schools Museum Committee who passed away last week. Our thoughts and prayers are with his family.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill congratulated all of our athletes around the district for their achievements. He shared he received positive comments from the Board President of Kellyville over the weekend regarding the positive, mature way, our student athletes conducted themselves at a recent tournament. Mr. Sherrill said it was an ultimate honor for our team to be so highly thought of and respected. He also thanked everyone involved for their hard work on Youth Arts Month. He commented boards don’t have a lot of power to do a lot of things together, but can create a resolution or proclamation and agree and vote on it. He shared it shows the board is committed to Fine Arts in our District and always have been. He said Putnam City excels in Fine Arts and makes it a priority. He said it gives opportunities to our kids that they may not get with other districts.
Steve Burger also talked about Youth Arts Month and all the incredible work being done by our Fine Arts Programs. He said it was pretty amazing. He congratulated Ryleigh Lefkowitz, Putnam City’s first girl wrestling champion. He said in girl’s wrestling there are no classifications, and involves everyone, so this was quite accomplishment. Mr. Burger mentioned how impressed he was with the Teacher of the Year banquet and all the great things teachers are doing, He commented on how powerful it is to hear from each teacher’s colleagues and their students. Also mentioned were the Academic All-Staters where Mr. Burger recognized Luis Riveria Gonzalez from Putnam City West and spoke about how remarkable he was. In closing, he urged everyone who is registered to vote in tomorrow’s Special Election and said it’s important to really think about what’s good for the kids.
Gail LoPresto also encouraged everyone to vote on the Special Election. She said she has attended seminars to be more informed and requests everyone to educate themselves. She stressed the importance of really knowing what you are voting for and what is best for our school districts and students. Mrs. LoPresto shared she attended Cinderella at Putnam City High. She commended everyone involved and said she was so impressed with the collaboration and said it was spectacular. She thanked everyone involved in the Teacher of the Year banquet for helping honor our talented teachers and said it was a good night and makes you proud. Mrs. LoPresto also thanked Brandy Musgrave for her hard work as District Fine Art Coordinator. She wished the Putnam City West Girls’ Basketball team luck at their tournament coming up over the weekend at Oklahoma University. Lastly, she remembered Mike Brake from the Putnam City Museum Committee.
Charity Avery recognized Putnam City’s Fine Arts Programs and the success of our athletes across the district. She commented we’ve come a long way. She also stressed for everyone to vote and to make sure to know what you are voting for. Charity commended the workers spending hours on the sidewalk construction project at Western Oaks in all types of weather. She also gave a shout out to the Crossing Guard at Western Oaks. She said she didn’t know her name, but every day when she drives by, she has a smile on her face and waves at everyone, which makes her day. Mrs. Avery reminded everyone of Parent-Teacher conferences this week and thanked everyone for their hard work. At the end of her comments, Mrs. Avery thanked Ms. Hale for her Public Participation and shared she too has a special needs student in high school, therefore understands where she is coming from. She said it’s important to get things taken care of.
Judy Hopper talked about attending student performances for Youth Fine Arts Month last week at the State Capital and mentioned listening to a great singer from Putnam City West, Olivia Humphrey. She also attended the Black History Living Museum at Putnam City North organized by Tyrea Craig and our EDI Department. She commented on how wonderful it was and how perfectly paired the students were with their costumes. She said elementary students attended this event. Mrs. Hopper also spotlighted the SOS program at Western Oaks Elementary and encouraged anyone interested to check it out. Another program Mrs. Hopper spotlighted was Snapology, happening at several elementary schools around the District. She explained Snapology was not just a STEM activity but was all about teaching students to problem solve and work together. Mrs. Hopper said the program has great benefits and is looking into what the follow up activities are going to be.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 20, 2023
b. Purchase orders dated February 15, 2023 through February 28, 2023 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Project Applications
f. Fundraisers
g. Sanctioning Applications
h. Site Contracts
i. Out-of-State Trips
j. Overnight Travel
k. Retirements and Resignations as listed on Attachment A
Jay Sherrill made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger asked a question regarding recommendation to hire 3 baseball coaches temporary-hourly and wanted it to know how they were being paid. Dr. Rhodes clarified it was a temporary or hourly adjunct position. Chief Human Capital Officer, Patricia Balenseifen said she will look into it.
ITEM #8 –DISCUSSION AND POSSIBLE MOTION REGARDING 2024-2025 DISTRICT SCHOOL CALENDAR.
Steve Burger made a motion to approve 2024-2025 District School Calendar. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY BC – SAFETY PROGRAMS.
Jay Sherrill made a motion to approve revisions to District Policy BC – Safety Programs. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING ADDENDUM TO AGREEMENT WITH OU HEALTH SCIENCES CENTER FOR SENIOR NURSE INTERN PROGRAM. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Addendum to Agreement with OU Health Sciences Center for Senior Nurse Intern Program. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger commented how good it is to have Interns come in and work with our school nurses. Chief Special Services Officer, Scott McCall explained Oklahoma University had left over grant funding from Covid to pay the interns. He said at this point, we’ll have one Senior Nurse assigned to Capps Middle School. Funding for next year has not yet been determined. Dr. Rhodes added, just as with student teaching, we hope the student nurses will stay on with our district.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY DISTRICT TRANSFER CAPACITIES FOR THE 22-23 SCHOOL YEAR.
Jay Sherrill made a motion to approve Quarterly District Transfer Capacities for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger asked if we have a lot of transfers. Dr. Rhodes explained this item is for capacities and that we do have quite a few transfer requests. Jay Sherrill and Judy Hopper agreed we were full and pretty much at capacity.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY OPEN TRANSFERS FOR THE 22-23 SCHOOL YEAR.
Jay Sherrill made a motion to approve Quarterly Open Transfers for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING SIDEWALK EASEMENT TO CITY OF WARR ACRES TO PROVIDE CITY SERVICES ALONG NW 63RD STREET. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve granting sidewalk easement to City of Warr Acres to provide city services along NW 63rd Street. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill wanted to know where this was located. Dr. Rhodes said it was on 63rd by Capps Middle School.
Gail LoPresto asked for confirmation if this was from the City of Warr Acres or Oklahoma City and how this came about. Dr. Rhodes said it depended which city limits it is considered to be in, but he thought it was actually from Federal funding flowing to the cities to be able to do the sidewalks. He said there was also MAPS funding. Gail LoPresto also mentioned the new lights and thought it was great it is being done.
Jay Sherrill and Chief Operations Officers, Shbrone Brookings both mentioned fixing drainage and sewer lines in the area.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING SANITARY SEWER EASEMENT TO CITY OF WARR ACRES AT SW CORNER OF NE/4, SECTION 9, TOWNSHIP 12, RANGE 4. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve granting sanitary sewer easement to City of Warr Acres at SW Corner of NE/4, Section 9, Township 12, Range 4. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill wanted confirmation they were not going to drain into our property. Dr. Rhodes said it was just along the easement.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH SPECIALTY CARE MEDICAL/PEDIATRIC’S, INC. FOR NURSING SERVICES FOR THE 22-23 SCHOOL YEAR. (NOT TO EXCEED $40,000 FROM 23-11-795)
Gail LoPresto made a motion to approve Contract with Specialty Care Medical/Pediatrics, Inc. for Nursing Services for the 22-23 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
At 6:04 p.m., Gail LoPresto made a motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #17 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:28 p.m., President, Judy Mullen Hopper, acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Gail LoPresto, Charity Avery, Jay Sherrill and Judy Hopper; and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Jay Sherrill made a motion at 7:29 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Item of Information – District Policy BC – Safety Programs
Special Board Meeting - March 8, 2023
SPECIAL BOARD OF EDUCATION MEETING
Wednesday, March 8, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Wednesday, March 8, 2023 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, March 7, 2022 at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 12:00 p.m., President, Judy Hopper called the meeting to order. Members present: President, Judy Hopper; Vice-President, Charity Avery; and members, Gail LoPresto and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member, Jay Sherrill was absent.
ITEM #2 – DISCUSSION AND POSSIBLE MOTION TO RECEIVE BIDS FOR THE $26,250,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.
Gail LoPresto made a motion to receive bids. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Jordan Smith, financial advisor at Stephen L. Smith Corporation, reported that a total of 7 bids were submitted with Key Bank Capital Markets of Cleveland, OH submitting the lowest bid. The premium submitted was $305,812.50 with net interest cost of $1,794.187.50 and an average interest rate of 3.4175 percent. For comparison, he reported the average interest rates for all seven bids.
Bids Received Average Interest Rate
Key Bank Capital Markets 3.4175%
JP Morgan Securities 3.48%
RW Baird 3.503%
Piper Sandler & Co. 3.456%
Wells Fargo 3.47%
Huntington Securities 3.497%
Bank of Oklahoma 3.546%
Mr. Smith also provided a list of recent bond sales for comparison and commented that the bids submitted were in line with current market rates. He did note that interest rates have been rising. They had used 5% as a benchmark and most recent sales are coming in at around 3.5% mark. Recent sales that are comparable include Oklahoma County on 3/6/23 which had a low interest rate of 3.2313% on a 10-year term. Steve Burger noted that Broken Arrow Schools had a comparable bond sale on 2/15/23. Jordan Smith agreed, saying their lowest rate was 4.5749% on a 5-year term but it was also taxable, and Putnam City’s is tax-exempt. Mr. Smith said that millage rates are also in line with projections.
Gail LoPresto made a motion to accept the low bid of $305,812.50 at an interest rate of 3.4175% from Key Bank Capital Markets on the Sale of the $26,250,000 General Obligation Combined Purpose Bonds, dated: April 1, 2023. Charity Avery seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #3- DISCUSSION AND POSSIBLE MOTION ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $26,250,000 BY THIS SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.
Gail LoPresto made a motion to authorize the issuance of the $26,250,000 General Obligation Combined Purpose Bonds, dated: April 1, 2023, and fixing other details for the issuance of said bonds. Judy Hopper seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #4- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
At 12:13 p.m. Steve Burger made a motion to adjourn. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
April 3, 2023
REGULAR BOARD OF EDUCATION MEETING
Monday, April 3, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 3, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 31, 2023, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Mullen Hopper; Vice President, Charity Avery and members, Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER, CHIEF ACADEMIC OFFICER
Chief Academic Officer, Dr. Keely Frayser, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
ICAP Program Report – Dr. Keely Frayser – Chief Academic Officer
Dr. Frayser explained that ICAP stands for Individual Career Academic Plan and is a process that allows students to participate in academic and career development activities. This helps students understand their strengths and interests, create a vision for their future and develop individual goals. ICAP is now a graduation requirement with annual requirements for 9th – 12th grades. Dr. Frayser said the District exceeds the state’s requirements as ICAP begins during the 7th grade. The OK Career Guide is the platform used for career assessments and tracking of ICAP requirements.
Dr. Frayser introduced Sarah Tempest, District Testing Coordinator, who is responsible for implementing the ICAP Program in Putnam City. Putnam City has participated in ICAP since the program was piloted in 2017-2018 and this year’s graduating class is the first cohort to have participated in all 4 years of high school. Middle school students focus on ICAP activities during their homeroom time. They explore career interests and the financial impact of career choices. They also have the opportunity to explore career fair events and college and career tech visits.
Every 9th grade student participates in a course (Teen Leadership or Career Exploration) that focuses on ICAP. During these courses, they complete their online assessments and update their career and post-secondary goals and their academic progress toward meeting their goals. Tenth through 12th grade students participate in ICAP through homeroom activities. Work-based learning opportunities are available each year through various opportunities like career fairs, guest speakers, college visits and career tech visits or shadowing. Students can also experience service learning through various service projects at their schools.
Mrs. Tempest mentioned several goals for ICAP include:
• Strengthen Internship Programs
• Continue to Build Community Partner Base
• Increase Parental Involvement in the ICAP Process
• Increase Recognition of the Purpose of ICAP
Steve Burger asked for elaboration on upcoming internship opportunities. Mrs. Tempest said there is a partnership with Wiley Post airport that would afford students wonderful opportunities with aviation internships. Most of the career tech courses are going to offer an internship with a capstone of their course.
Mr. Burger also asked what tracking is available to measure the impact the program has on students. Dr. Frayser said the state does track post-secondary data through OK Career Guide that helps to determine what career paths are most successful, etc.
Gail LoPresto asked what opportunities are available for those interested in the medical field. Mrs. Tempest said there is a Medical Academy available through Francis Tuttle. Starting at the Academy in the 10th grade, certifications like nursing assistant and phlebotomist can be achieved by the time the student graduates from high school. Students who delay until the 11th or 12th grade can use a Putnam City scholarship to complete the Medical Academy the year following graduation.
ITEM #3 – PUBLIC PARTICIPATION
Mr. Jim Shields, a patron of the District, spoke about the importance of communication and continually working toward improving communication with each other.
ITEM #4 – SUPERINTENDENT’S REPORT
Each year, the State Department of Education presents Oklahoma Education Awards for Arts Excellence. I’m extremely proud to announce that our District Fine Arts, Gifted and AP Coordinator, Brandy Musgrave, was selected as this year’s Administrator Award Winner. Mrs. Musgrave was nominated by a colleague and was selected because of her passion for enriching the lives of our Putnam City students through the arts. She’ll be honored at a ceremony later this month in Guthrie. Several of our high school students are also award winners. They are PC High’s Kate Raines for instrumental music, and from PC North, Paige Omohundro for dance, Ivy Ferdowsian, Alex Harry and Niccolas Tremaine Manning for drama and theatre, Danasia Mitchell for instrumental music and Virginia Goforth for vocal music. On behalf of the entire District, let’s congratulate them all on these incredible honors.
I’d also like to congratulate a PC West alum who will be inducted into the Oklahoma State University School of Accounting Hall of Fame later this month. Tony LoPresto is among eight outstanding OSU alumni and friends who will be inducted into the Wilton T. Anderson Hall of Fame for 2023. Tony is currently the Chief Financial Officer for Griffin Media, the parent company of News 9. He’s also the son of Board Member Gail LoPresto. Congratulations to Tony for this high honor.
Finally, as many of you know, we have a Board of Education election tomorrow for Office Number 3. These elections are important as our Board Members are tasked with voting on important issues and setting the overall direction for our District. They are also volunteers who are all passionate about our District and give an incredible amount of time and energy to our students, faculty and staff. As always, I encourage everyone to visit their polling place Tuesday between 7am and 7pm to cast your ballot and ensure your voice is heard.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill wasn’t feeling well so did not make any comments.
Steve Burger said that Putnam City schools were well represented in the winter sports and said that the spring sport season is underway. He reflected upon the importance of mental health and there being another school shooting. He encouraged students to follow the “see something, say something” code. He said the end of the school year is an exciting time for the students. He also stated that it is time to start the negotiation process for the next school year and that the District should focus on teacher retention. He encouraged the District to conduct exit interviews to track reasons for leaving to use to assist in retaining teachers.
Gail LoPresto thanked Mr. Shields for his comments and remarked that he is a “treasure” and his support of the District is appreciated. She also mentioned that former board member, Steven Hilovsky, had recently passed away unexpectedly and called for prayers for his family. She congratulated the District’s athletic teams and said it was quite an honor to be associated with our successful teams. Mrs. LoPresto enjoyed recent musicals at Putnam City High and Putnam City West and said that Putnam City North would be putting on “Clue” in the next couple of weeks. She congratulated Kathy Hale for being selected as the President-Elect for the Putnam City Support Education Professionals. Mrs. LoPresto recently attended a dinner where contractors received an award for the Putnam City West Arena. In conclusion, Mrs. LoPresto recognized Assistant Principals’ Week and expressed her appreciation to all the APs, saying she knows it is not an easy job.
Charity Avery encouraged patrons and staff to vote, saying that every vote matters. She said to check the website if you are not sure you are in the area that Seat 3 represents. She also encouraged everyone to follow speed limit signs in school zones for the safety of all children. Mrs. Avery enjoyed a recent performance at Western Oaks Elementary, saying the students did an “awesome job” and it was a “wonderful show.”
Judy Mullen Hopper recognized the NWO Winter Guard for taking first place in an international competition in Dallas recently. She enjoyed attending Putnam City High School’s Game of Life event and said it really ties in with the ICAP program as students get hands-on experience in using their “income” to make purchases. Mrs. Hopper also emphasized the importance of the emotional health of our students. She said each site has unique needs and encouraged administrators to be open and share the needs of their school.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 20, 2023
b. Minutes for special board meeting on March 8, 2023
c. Purchase orders dated February 28, 2023 through March 29, 2023 inclusive for the 2022-2023 school year
d. Financial Reports
e. Activity Fund Transfer List
f. Declaration of Obsolete Items
g. Site Contracts
h. Out-of-State Trips
i. Overnight Travel
j. Retirements and Resignations as listed on Attachment A
Steve Burger made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING DECLARATION OF EMERGENCY DAYS.
Gail LoPresto made a motion to approve Declaration of Emergency Days. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes explained there was a total of 4 inclement weather days this year. According to District Policy – DI – Emergency Leave some employees are required to use vacation days during inclement weather due to the length of their contracts. By declaring those inclement weather days as emergency days, the District can “give back” those vacation days as emergency leave days. Steve Burger asked for examples of the employees that would be impacted. Dr. Rhodes mentioned custodians and technology staff as two examples.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2023-2024 SCHOOL YEAR.
Gail LoPresto made a motion to approve renewal of employment for certified administrators as listed on Attachment B for the 2023-2024 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
At 5:33 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #11 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:29 p.m., President, Judy Mullen Hopper, acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Gail LoPresto, Charity Avery, Jay Sherrill and Judy Hopper; and Superintendent Dr. Rhodes met in executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING THE SUPERINTENDENT’S CONTRACT FOR 2023-2024.
Gail LoPresto made a motion to approve the Superintendent’s contract for 2023-2024. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 7:30 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Item of Information – District Policy CB – Budget Process
April 17, 2023
REGULAR BOARD OF EDUCATION MEETING
Monday, April 17, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 3, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 14, 2023, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Mullen Hopper; Vice President, Charity Avery and members, Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF HUMAN CAPITAL OFFICER
Chief Human Capital Officer, Dr. Patricia Balenseifen, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – DISCUSSION AND POSSIBLE MOTION REGARDING ORGANIZATION OF BOARD OF EDUCATION FOR 2023-2024; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK AND ENCUMBANCE CLERK.
Steve Burger made a motion to nominate Charity Avery for President. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Jay Sherrill made a motion to nominate Gail LoPresto for Vice-President. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Judy Hopper made a motion to nominate Sandy LeMaster for board clerk. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Judy Hopper made a motion to nominate Tina Losawyer for deputy board clerk. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Judy Hopper made a motion to nominate Justina Fitzgerald for encumbrance clerk. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
We have some exciting news to share about one of our incredible administrators. Each year the Oklahoma Council for Exceptional Children presents “Yes I Can” awards. The administrator award recognizes a public school principal, assistant principal or administrator who has been a driving force in their school. The recipient honors someone who has made significant contributions to school programs for students with disabilities for at least the past two years and shows commitment, leadership and dedication to services of students with disabilities. I’m thrilled to announce that this year’s winner is Principal Lori Freeman from Lake Park Elementary. Congratulations to Ms. Freeman. If you know her, you know that description fits her perfectly. Two of our Lake Park students were also honored with awards this year!
Also tonight, I want to congratulate this year’s recipients of our Superstar Teacher awards. These outstanding educators are recognized for achievement in the classroom during their first year of teaching. This year’s winners were honored during a reception this afternoon and will be highlighted in tonight’s Go Boldly Bulletin.
Spring is also a fun and busy time throughout our District. We have many annual events this time of year and several that are right around the corner. This coming Saturday, April 22nd is our Cancer Classic 5K at Eldon Lyon Park in Bethany. The following Saturday, April 29th is our annual District Arts Festival at PC North High School. A week after that, Saturday, May 6th is a special afternoon celebrating the 50th anniversary of Wiley Post Elementary. And finally, Friday May 12th and Saturday, May 13th are our graduation ceremonies at PC High, PC North and PC West. We have so much to celebrate in Putnam City, and we can’t wait for these events.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill congratulated Judy Mullen Hopper on her re-election to the Board. Mr. Sherrill mentioned his daughter shared she had to get to bed early and eat a good breakfast in the morning to prepare mentally and physically for upcoming testing. He gave a shout out to all our teachers who continue to go above and beyond in these final few weeks of the school year. He also congratulated our Superstar teachers. He said in this state there are so many places’ teachers can choose to work and he truly appreciates all their efforts and expressed hope they will all be back with us next year.
Steve Burger encouraged everyone to sign up for the Putnam City Cancer Classic 5K this coming Saturday. He said our district has been supporting Cancer research for many years. He shared today was the first day of the Cancer carnival at Putnam City High School and supporting these events is a great way to get out and support the community. Mr. Burger also highlighted the upcoming District Arts Festival on April 29th. He said it an outstanding event.
Gail LoPresto thanked Judy Hopper for bringing her many needed talents to the board. She shared how versatile and knowledgeable of the Capital she is, among her other contributions she gives to the district. Mrs. LoPresto said Mrs. Hopper is a treasure to the board and congratulated her on her re-election. Mrs. LoPresto commented on recent wrestling and soccer events and commended the coaches and teams. She said she is excited to see them being supported. Mrs. LoPresto remembered Mr. Mike Fry, a former Chief of Operations District employee, who recently passed away. Lastly, Mrs. LoPresto congratulated District Fine Arts/Gifted and Advanced Placement Coordinator, Brandy Musgrave, for being the recent recipient of the 2023 Oklahoma Education Award for Arts Excellence in the Administrator Division. Mrs. LoPresto said this is a really big deal and the presentation will be held in Guthrie tomorrow evening and encouraged everyone who can go to attend.
Charity Avery congratulated the numerous District award winners and employees who had recent promotions. She said she is happy to see and appreciates everyone doing a great job keeping up with their Facebook pages. She said it really helps keep everyone informed of what’s going on in the district. She also highlighted the Special Olympics competition hosted by Putnam City High and how great it was to see all of our Olympians succeed on the field. She said it was very cold, but seeing the look on their faces, brightened her day. Mrs. Avery encouraged everyone to attend all the sporting events in our district. She said to see students doing what they love is one-hundred percent worth it!
Judy Hopper highlighted Science Olympiad from this past weekend, as well as a few other events. She said she appreciates how much time our teachers and principals are spending after hours to ensure our students have these types of opportunities. Mrs. Hopper said these events are a great way of getting our parents engaged and students to want to come to school. Mrs. Hopper also mentioned District Communications Specialist , A.J. Graffeo, and gave him a special shout-out for always being in attendance at the many events. She also encouraged everyone to follow the District’s Facebook page to stay current on what’s happening throughout Putnam City. Lastly, Mrs. Hopper thanked all her supporters in District 3 that came to the polls.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on April 3, 2023
b. Purchase orders dated March 30, 2023 through April 10, 2023 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summaries
e. Activity Fund Transfer List
f. Fundraisers
g. Sanctioning Applications
h. Declaration of Obsolete Items
i. Renewal of Agreement with Barlow Education Management System for Federal Program Management for FY24. ($63,000.00 from 24-11-795)
j. Renewal of contract with Interquest Detection Canines, LLC. for detection services for the 23-24 school year. ($5,000 from 24-11-005)
k. Site Contracts
l. Overnight Travel
m. Retirements and Resignations as listed on Attachment A (Amended)
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A (AMENDED)
Gail LoPresto made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY CB – BUDGET PROCESS.
Gail LoPresto made a motion to approve revisions to District Policy CB – Budget Process. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENT B FOR THE 2023-2024 SCHOOL YEAR. (AMENDED)
Steve Burger made a motion to approve renewal of employment for certified teachers as listed on the amended Attachment B (amended) for the 2023-2024 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Dr. Rhodes commented that the list was updated and a new more accurate list was at each Board Members’ seat at the table.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING RESOLUTION IMPLEMENTING THE SCHOOL DISTRICT BUDGET ACT FOR FY23-24.
Gail LoPresto made a motion to approve Resolution Implementing the School District Budget Act for FY23-24. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
RESOLUTION
Whereas, Oklahoma law allows a school district to elect the School District Budget Act as an alternate budget procedure;
Whereas, the Oklahoma School District Budget Act establishes standard and sound fiscal procedures for the adoption and administration of budgets, provides to the public and investors sufficient information as to the financial conditions, requirements and expectations of the school district, and assists school districts to improve and implement generally accepted standards of financial management as promulgated by the Governmental Accounting Standards Board (GASB);
Now therefore be it resolved that: The Board of Education of Independent School District No. 1 of Oklahoma County, a/k/a Putnam City Schools hereby resolves to implement the budgeting procedures in compliance with the provisions of the School District Budget Act, 70 O.S. § 5-15 et seq., for the 2023-2024 fiscal year and ensuing fiscal years unless the Board votes to take action to terminate or to repeal its compliance with the budgeting procedures according to the School District Budget Act.
Approved by the Board of Education of Putnam City Schools on April 17, 2023.
Jay Sherrill shared he did research on this and asked if there was a reason why we are going to this now, as opposed to the past. Chief Financial Officer, Ryan Spilman, addressed the question by saying a lot of districts stay with the Estimate of Needs, because that’s what they have always done. Mr. Spilman said his reasoning for change is because the preparations needed with the Estimate of Needs is somewhat cumbersome and only gives the ‘legal’ budget, which is not what the actual budget is. He said this change gets rid of some of the process that is time consuming and not beneficial to the district. Mr. Spilman shared this is a new budgeting process that is being implemented to increase transparency, easier to understand in a snapshot, be more useful and help with planning for current and future budgets.
Jay Sherrill commented he did see something the State Department put out listing pros and cons. He said there were a lot of pros, but said one con was that it may be more difficult to audit. Mr. Spillman said it depends on who your auditor is and that our auditor does districts that use the new budgeting process.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH HOUGHTON MIFFLIN HARCOURT FOR HS LAUGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES. ($196,654.50 FROM 23-11-795)
Gail LoPresto made a motion to approve Agreement with Houghton Mifflin Harcourt for HS Language Arts Curriculum and Digital Resources. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Gail Lopresto commented this was a lot and asked if this was the year to do this. Dr. Keely Frayser, Chief of Academics, confirmed this is our year to adopt new Secondary English Language Arts and World Languages. Also mentioned was English Learner curriculum, which is on this year’s cycle and will be presented at the next board meeting
Dr. Rhodes explained the cycle used to be every 5 years, but when finances got tight, the adoption cycle changed to every 6 years. He said it was a very consistent program and we want to keep up.
Gail LoPresto asked about the coding. Dr. Frayser explained the coding shows which budgets are being used. She said both State and ESSER funds will be used to cover these purchases, due to the fact we do not get enough funds from the state to cover these full adoptions. She said ESSER funds are an approved fund to use for textbook adoptions.
Steve Burger asked if we still only provide one classroom set per teacher. Dr. Frayser confirmed that was true, with one-to-one digital curriculum per student. Mr. Burger asked if there will be any additional cost. Dr. Frayser confirmed this is a 6-year adoption and there would be no additional cost.
Jay Sherrill asked about the refresh process. Dr. Frayser explained there are a lot of additional tools, resources and updated textbooks to choose from. She said the State Department has guidelines that we follow, which includes current research and shared what the process entails including forming committees, textbook caravans and much more. Judy Hopper wanted confirmation that when the Board votes on adopted curriculum, it is state-approved curriculum. Dr. Frayser confirmed it is all state-approved curriculum.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH HOUGHTON MIFFLIN HARCOURT FOR MS AND HS LANGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES. ($1,097,113.84 from 23-11-333 and $21,289.65 FROM 23-11-795)
Steve Burger made a motion to approve Agreement with Houghton Mifflin Harcourt for MS and HS Language Arts Curriculum and Digital Resources. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH BEDFORD, FREEMAN AND WORTH FOR 11TH AP ENGLISH COMPOSITION CURRICULUM AND DIGITAL RESOURCES. ($44,931.60 FROM 23-11-795)
Judy Hopper made a motion to approve Agreement with Bedford, Freeman and Worth for 11th AP English Composition Curriculum and Digital Resources. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH BEDFORD, FREEMAN AND WORTH FOR 12TH AP ENGLISH COMPOSITION CURRICULUM AND DIGITAL RESOURCES. ($33,904.50 FROM 23-11-795)
Gail LoPresto made a motion to approve Agreement with Bedford, Freeman and Worth for 12th AP English Composition Curriculum and Digital Resources. Judy Hopper seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH VISTA HIGHER LEARNING FOR HS AP FRENCH AND SPANISH CURRICULUM AND DIGITAL RESOURCES. $11,414.81 FROM 23-11-795)
Gail LoPresto made a motion to approve Agreement with Vista Higher Learning for HS AP French and Spanish Curriculum and Digital Resources. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH WAYSIDE PUBLISHING COMPANY FOR HS FRENCH AND SPANISH CURRICULUM AND DIGITAL RESOURCES. ($277,929.06 FROM 23-11-795)
Judy Hopper made a motion to approve Agreement with Wayside Publishing Company for HS French and Spanish Curriculum and Digital Resources. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Jay Sherrill said he is very excited the Board is approving these.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CARNEGIE LEARNING FOR HS HERITAGE SPANISH CURRICULUM AND DIGITAL RESOURCES. ($20,564.80 FROM 23-11-795)
Steve Burger made a motion to approve Agreement with Carnegie Learning for HS Heritage Spanish Curriculum and Digital Resources. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR EARLY LITERACY PROFESSIONAL DEVELOPMENT FACILITATOR.
Jay Sherill made a motion to approve Job Description for Early Literacy Professional Development Facilitator. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Gail LoPresto commented she has learned of many needs in our buildings. Mrs. LoPresto shared she has said for many years, we need to look at everything before adding new Administration positions. She did however, say she certainly sees the need for this, but there are things in our buildings that are not good and we need to work on them.
Dr. Rhodes said he appreciates the comment. He shared this person will help train teachers on implementing curriculum. He also stated we receive Reading Sufficiency Act Funds from the State and literacy is one thing that all our legislators agree upon that needs to be improved. He said we are able to fund this part-time position with Reading Sufficiency Act Funds and it doesn’t take away from other programs funds.
Jay Sherill commented he agrees with Mrs. LoPresto and knows where she is coming from, but over the past few years with COVID, we have a lost generation of kids. He said anything we can do to help these kids and our schools he is all for.
ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RE-EMPLOYMENT/APPOINTMENT OF ELEMENTARY AND SECONDARY ASSISTANT PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1)
At 5:31 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing re-employment /appointment of Elementary and Secondary Assistant Principals pursuant to 25 O.S. § 307 (B) (1). Judy Hopper seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #20 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:00 p.m., President, Charity Avery acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Judy Hopper, Jay Sherrill, Steve Burger, Vice-President Gail LoPresto and President Charity Avery; Chief Elementary Officer, Barb Crump; Chief Human Capital Officer, Patricia Balenseifen; and Superintendent Dr. Rhodes met in executive session for the purpose of discussing employment/appointment of Elementary and Secondary Assistant Principals pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #21 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/ APPOINTMENT OF ELEMENTARY AND SECONDARY ASSISTANT PRINCIPALS.
Dr. Rhodes said the Administration recommends the following for Assistant Principals at the Elementary Schools: Kylee McFarland, Joanna Imes, Molly Haley and Kara King,
Jay Sherrill made a motion to approve employment/appointment of Elementary Assistant Principals: Kylee McFarland, Joanna Imes, Molly Haley and Kara King, Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Dr. Rhodes said the Administration recommends the following for Assistant Principals at the Secondary Schools: Stephanie Payne, Andrew Twichell and Jocilyn Coleman.
Gail LoPresto made a motion to approve employment/appointment of Secondary Assistant Principals: Stephanie Payne, Andrew Twichell and Jocilyn Coleman. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #22 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #23 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 6:02 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
May 1, 2023
REGULAR BOARD OF EDUCATION MEETING
Monday, May 1, 2023
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 1, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 28, 2023, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Charity Avery; Vice President, Gail LoPresto; and members, Jay Sherrill, Steve Burger and Judy Mullen Hopper; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BARBARA CRUMP – CHIEF ELEMENTARY OFFICER
Chief Elementary Officer, Barbara Crump, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
Transitions Report – Barbara Crump – Chief Elementary Officer and Shelly Roper – Chief Secondary Officer
Barbara Crump began the report by wishing all principals and assistant principals a happy National Principals’ Day. Mrs. Crump explained that the end of the school year was an exciting time but could also be scary for students who move up to middle school or high school so she and Shelly Roper, Chief Secondary Officer wanted to highlight how schools prepare students for that transition.
Stephanie Wallace, Coronado Elementary Principal, shared a video showing 2nd grade students from Kirkland Early Childhood Center being welcomed into Coronado by staff and sometimes by their older siblings who are already Coronado Cougars.
Capps Middle School Principal, James Burnett, shared how District 5th and 6th grade students are introduced and welcomed to their middle school. Several activities at the beginning of the year assist 6th grade students in transitioning to a new school. Activities include:
• Back to School Nights
• Schedule Pick Up
• Meet the Teacher
Middle school counselors help prepare 5th grade students by going to elementary schools and explaining elective classes that students can choose to enroll in. They also assist students with the enrollment process. 5th grade students are also given tours of the schools, so they get a glimpse of what a day looks like in middle school.
Dr. Carole Buhr, Principal of Putnam City North High School, shared that the process begins in February when counselors work with 8th grade students to enroll them in their classes and explaining electives and extra-curricular activities that are available for the following year. Counselors come to the middle schools and meet individually with students. Parents are encouraged to be a part of the process as well.
High Schools send out announcements throughout the summer to keep students and parents informed of upcoming events. Each high school hosts a freshman orientation before school begins. These are student led events so the freshmen are welcomed in by upper class members. After school begins, each school has several ways to assist students with the transition:
• Freshman Academy – PC West – Students have their own location and their own principal and counselors.
• Peer Mentoring through Panther/Pirate Time at PC High and PC North
• Link Crew – upper class members coming to home rooms and assisting with activities to help freshman become acclimated to their new school.
• 8th Grade Parent Night
ITEM #3 – PUBLIC PARTICIPATION
Mr. Jim Shields, a patron of the District, shared a video showcasing photos of the schools and their signage. He thanked David Stinchcomb with the Putnam City Museum for taking the photos and Cory Boggs, Chief Technology Officer for his assistance with the video.
Putnam City High School baseball player, Jayson Dalton, spoke about the impact his coach had upon him and how difficult it has been to have gone through multiple coaching changes in his senior year.
Baseball parent, Diana Andrews, said she felt like the players had been bullied and her concerns were not acknowledged or addressed by administrative staff. She expressed her disappointment in the investigative process and the results and encouraged the board to conduct further research.
Jacob Wright, an adjunct coach at Putnam City High School, spoke in support of the baseball coach and how the team had performed better than expected due to their coaching.
John Speicher, a former teacher at Putnam City High School, also spoke in support of the coach and the impact he had in turning the team into a family.
ITEM #4 – SUPERINTENDENT’S REPORT
As we quickly approach the end of the school year later this month, May gives us a chance to celebrate many things. Next week, the District will be celebrating Teacher Appreciation Week. In Putnam City, we celebrate our incredible teachers every day, but National Teacher Appreciation Week allows us to put even more emphasis on the wonderful job they’re doing in our classrooms. We’re blessed to have a staff of more than 1,600 educators who impact our nearly 19,000 students every single day. These teachers are constantly going above and beyond to help prepare our students to be successful in life and we couldn’t be more thankful for the job they do. On behalf of the entire District, I want to say thank you to each of our amazing educators!
Next Wednesday, May 10th is another day to recognize an important group in our District. It’s National School Nurses Day and we’re also blessed to have a staff full of wonderful nurses and nurse assistants. These professionals do countless tasks at each of our school sites to ensure everyone in our buildings is healthy and ready for school each day. We thank them for their tireless efforts – especially these past several years when they’ve been on the frontlines of our Covid response efforts.
It's hard to believe, but we’re less than two weeks away from celebrating hundreds of new graduates from our three high schools. Senior festivities are underway throughout the District and graduations are right around the corner. We start awarding diplomas next Friday evening, May 12th at 7:30pm at PC High, and then Saturday morning, May 13th at 10am at PC North and Saturday afternoon at 5pm at PC West. Tickets are required to attend each graduation, but the ceremonies will also be livestreamed again this year with those links posted on the District and school websites. Congratulations to the Class of 2023!
Finally, tonight we have a couple of exciting notes about athletics. Our PC West Boys Soccer Team begins play in the State tournament tomorrow evening. They’ll host Mustang at 7pm at the PC West Stadium. We also have several track athletes who will be competing in the state tournament next weekend.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Judy Mullen Hopper thanked each of the public participants that spoke before the board. She commented upon the “huge attendance” at the Putnam City Arts Festival and promoted the Native American Education Services Annual Pow Wow on Friday, May 5th at Putnam City High School. Mrs. Mullen encouraged the public to sign up to be a mentor for students through the Putnam City Foundation’s CAST (Communities and Schools Together) program.
Jay Sherrill also thanked the public participants, particularly the students that spoke, saying that it takes courage to speak in front of others. He also spoke highly of the Putnam City Arts festival and thanked everyone for their hard work in putting the event together. He recognized and thanked administrators on National School Principals’ Day, noting how principals at his children’s schools work the car lines to welcome students.
Steve Burger said that the students that addressed the board during the public comments showed their character by speaking from the heart about things they are passionate about. He encouraged the public to support Putnam City West’s boys soccer team as they play in the state tournament. He said there was a great atmosphere in their home stadium during the qualifying game. He mentioned Putnam City High School was hosting the regional track tournament as District students and teams try to qualify for state. He said the Putnam City Museum is a worthwhile activity for the public to enjoy and to see how the District has changed through the years.
Gail LoPresto mentioned a Facebook group “Growing Up in Oklahoma City” that has been posting photos featuring Putnam City schools and students from the past. Mrs. LoPresto expressed her appreciation for everything that administrative interns, assistant principals, and principals do for their students and schools. She also mentioned that Teacher Appreciation Week is the week of May 8th and encouraged the public to show their appreciation. She thanked Jim Shields for his presentation and thanked the students and adults who also spoke saying that it is important that students and patrons can come before the board to be heard. Mrs. LoPresto recognized Brandy Musgrave, Fine Arts Coordinator, who recently was honored to receive an Oklahoma Education Award for Arts Excellence.
Charity Avery also appreciated tonight’s speakers, especially recognizing the students who don’t always feel like their voices are heard. She said the board does listen and does their best to assist in resolving concerns when they are able to do so. She also recognized the incredible jobs our administrators and teachers do as they are being honored with national appreciation day/week. Mrs. Avery was especially impressed with the older students participating in greeting younger students at Western Oaks Elementary. She also was pleased that Bethany police have been enforcing speed limits in school zones.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on April 17, 2023
b. Purchase orders dated April 11, 2023 through April 26, 2023 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Declaration of Obsolete Items
g. Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2023-2024 year.
h. Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2023-2024 year.
i. Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2023-2024 year.
j. Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2023-2024 year. ($100,000.00 from 24-11-421)
k. Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2023-2024
year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 24-11-122, 24-11-127, 24-11-023, 24-11-061)
l. Renewal of Service Agreement with OSSBA for unemployment claims management
for the 2023-2024 year. ($17,420.00 from 24-11-089)
m. Renewal of Arbitrage Rebate Compliance Services Agreement with BLX Group LLC for the 2023-2024 fiscal year. ($15,000 from 24-11-005)
n. Renewal of Enterprise Resource Planning Software Agreement with Municipal Accounting Systems for the 2023-2024 fiscal year (Not to Exceed $150,000.00 from 24-11-795)
o. Site Contracts
p. Overnight Travel (amended)
q. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda including the amended Overnight Travel. Steve Burger seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENT B FOR THE 2023-2024 SCHOOL YEAR.
Jay Sherrill made a motion to approve renewal of employment for support staff as listed on Attachment B for the 2023-2024 school year. Steve Burger seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
Gail LoPresto thanked support staff for all they do.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CENGAGE LEARNING FOR TIME ZONES SECONDARY ENGLISH LANGUAGE DEVELOPMENT CURRICULUM AND DIGITAL RESOURCES. ($71,841.00 FROM 23-11-795)
Gail LoPresto made a motion to approve Agreement with Cengage Learning for Time Zones Secondary English Language Development Curriculum and Digital Resources. Judy Mullen Hopper seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
Dr. Rhodes explained that this and the next two Items are a continuation of upgrades to curriculum resources and that the administration is excited to be able to offer these materials for next year.
Jay Sherrill asked if test scores improved when new curriculum resources were purchased. Dr. Keely Frayser, Chief Academic Officer, said that students typically performed better as they have a better tool kit with upgraded curriculum materials.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CENGAGE LEARNING FOR IMPACT MIDDLE SCHOOL ENGLISH LANGUAGE DEVELOPMENT CURRICULUM AND DIGITAL RESOURCES. ($69,888.50.00 FROM 23-11-795)
Steve Burger made a motion to approve Agreement with Cengage Learning for Impact Middle School English Language Development Curriculum and Digital Resources. Jay Sherrill seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CENGAGE LEARNING FOR LIFT HIGH SCHOOL ENGLISH LANGUAGE DEVELOPMENT CURRICULUM AND DIGITAL RESOURCES. ($115,005.00 FROM 23-11-795)
Gail LoPresto made a motion to approve Agreement with Cengage Learning for Lift High School English Language Development Curriculum and Digital Resources. Judy Mullen Hopper seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF ELEMENTARY SCHOOL PRINCIPAL(S)PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).
At 5:42 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing employment/appointment of Elementary School Principal(s) pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Steve Burger seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:59 p.m., President, Charity Avery acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Gail LoPresto, Charity Avery, Jay Sherrill, and Judy Mullen Hopper; and Superintendent Dr. Rhodes; Chief Human Capital Officer, Patricia Balenseifen; and Chief Elementary Officer, Barbara Crump met in executive session for the purpose of discussing employment/appointment of Elementary School Principal(s) pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/APPOINTMENT OF ELEMENTARY SCHOOL PRINCIPAL(S).
Dr. Rhodes said the administration recommended Holly Pollock be appointed as Principal at Ralph Downs Elementary School.
Judy Mullen Hopper made a motion to appoint Holly Pollock as Principal at Ralph Downs Elementary School. Steve Burger seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:00 p.m. to adjourn. Steve Burger seconded the motion. Vote: Mullen Hopper, aye; Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye.
May 15, 2023
June 5, 2023
June 20, 2023
July 10, 2023
July 24, 2023
August 7, 2023
August 21, 2023
September 5, 2023
September 18, 2023
October 2, 2023
October 16, 2023
November 6, 2023
November 27, 2023
December 4, 2023
2022
- January 3, 2022
- January 18, 2022
- Special Board Meeting January 31, 2022
- February 7, 2022
- February 21, 2022
- Special Board Meeting March 2, 2022
- March 7, 2022
- Special Board Meeting March 8, 2022
- Special Board Meeting March 21, 2022
- Special Board Meeting March 24, 2022
- April 4, 2022
- April 18, 2022
- May 2, 2022
- May 16, 2022
- June 6, 2022
- June 21, 2022
- July 5, 2022
- July 18, 2022
- August 1, 2022
- August 15, 2022
- September 6, 2022
- September 19, 2022
- October 3, 2022
- October 17, 2022
- Special Board Meeting - 10-27-22
- November 7, 2022
- Special Board Meeting - November 17, 2022
- November 28, 2022
- December 5, 2022
January 3, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, January 3, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 3, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 17, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Vice-President, Charity Avery was absent.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CAPPS MIDDLE SCHOOL
Capps Middle School Principal, James Burnett, thanked the Board for allowing Capps to be spotlighted. Students Auzden Littleton and Samantha Tidmore led the Pledge of Allegiance and Moment of Silence.
Mr. Burnett said Capps Middle School is an amazing place to be with incredible teachers, students and parents. Mr. Burnett introduced Assistant Principal, Jon Belt, who reported on a new club, Video Squad, which he helped start. Mr. Belt said with Capps being such a large facility, Video Squad allows everyone to experience the different areas of the school. He said the main objective is to make fun and positive videos where students and teachers shine. Mr. Belt shared they meet every other Wednesday and Auzden and Samantha are both members. He concluded with a video the club created, showing a glimpse of Capps Middle School.
Jay Sherrill gave a shout out to Capps teachers and administrators for all the good they do. He said he appreciates their good energy, especially early in the morning when he drops his son off to school.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT
In a district the size of Putnam City, the role of the Communications Director is critical to the overall strategic operation and the day-to-day functions in the life of a school district. This role is best suited for a critical thinker; one who provides guidance during a crisis about how to best communicate to all stakeholders. They also need to be a resource for the latest communication and public relations practices to utilize for the best two-way engagement of our parents, teachers, and other audiences. School communicators do not typically start as a teacher or in a classroom but instead come from the outside in careers such as radio, TV, print journalists, public relations directors, and editors. They possess a willingness to learn more about the importance of public education. Finding the right person for this role is one we take very seriously, and we are pleased to introduce you to Jeff Bardach, who started today as our Communications Director.
Jeff has been described as self-motivated and a loyal employee. He is no stranger to working long hours. For 14 years, Jeff worked behind the scenes in the television industry. He started out working as a Special Projects Producer and Supervising Weekend Producer. He later advanced to Executive Producer, Managing Editor, Director of Content, and then to his final position in news as an Assistant News Director. During his tenure in the news industry, his jobs moved him around from cities including Kansas City, Tulsa, Oklahoma City, and Pittsburgh.
Most recently, Jeff has been the Director of Marketing, Communication, and Membership for the Oklahoma Osteopathic Association. He is familiar with working with Boards, as he worked directly with the Board of Trustees to implement updated marketing presence and strategy. Jeff edited and designed the quarterly Oklahoma DO Journal and weekly OOA Report.
Although a native of Indiana, Jeff attended Arizona State University and received a Bachelor of Arts in Journalism from the Walter Cronkite School of Journalism and Mass Communication.
Jeff is excited to give back to the community as part of his family's passion. Jeff is married to Emily, who works for the Children’s Center in Bethany. We are excited that Jeff is joining the Putnam City family. When you see him around the district, please give him a warm PC welcome.
Dr. Rhodes shared January is National School Board Recognition Month and publicly stated how blessed we were as a school district to have loyal board members who constantly give of themselves. He also commented on member, Gail LoPresto, who will soon complete 25 years of service. Dr. Rhodes explained our board members are volunteers, who give it their all and said the district appreciates everything they do!
ITEM #4 – COMMENTS BY BOARD MEMBERS
Judy Hopper thanked Mr. Burnett for his presentation and said she always likes to see things that are going on in the schools. Mrs. Hopper shared she recently attended and judged the first Civics Day at Putnam City North hosted by Aaron Baker and his students. She explained it was part of Generation Citizen and was very inspiring. Mrs. Hopper said it is a 12-week program where students do research and talk with city council and legislators. Mrs. Hopper stated students, including some of her former students, were so enthusiastic. She said she walked away knowing our world is going to be okay. Mrs. Hopper expressed hope for it to be implemented at all our high schools. Mrs. Hopper recognized Brenda Davis and Arbor Grove for hosting the first district chess tournament and said you could tell how engaged the students were. She said the tournament included Peak classes with students of all backgrounds. Lastly, Mrs. Hopper encouraged everyone to read and recommended the book, “The Big Potential.” She said it was an amazing book that teaches in order to have big potential, we all have to learn to work together and share our welcomed knowledge. She expressed this will be beneficial with the board and administrative planning sessions ahead and knows teachers do this with PLC’s. She said it’s great for school settings and other settings as well.
Mr. Burger thanked Capps Middle School for their presentation and welcomed new district Communications Director, Jeff Bardach. He said communications is part of the political life of a district and from the board and administration’s perspective, is very excited about putting a positive spin on Putnam City. He also congratulated PC High’s Esports team on their very well-earned state championship win. Mr. Burger shared some of our winter sports activities that occurred over break and gave a shout out to PC North Boys Basketball, who received 2nd in the Mustang Holiday Tournament. He mentioned an outstanding highlight was when one of the players made a full court shot and made ESPN’s top ten plays in the nation. Mr. Burger also said PC West Boys Basketball won the Coca-Cola Classic in Texas and the West Girls won the Norman tournament. He said both teams were currently 9-1. Mr. Burger asked everyone to keep two PC High baseball players who were involved in a serious car accident in thoughts and prayers. Burger said he was excited about 2022 and the opportunity to work on the five-year plan to Go Boldly and be innovative.
Gail LoPresto thanked Capps for their presentation. She acknowledged all the teachers and administrators for going above and beyond throughout COVID. She said she admires everyone and hopes everything possible is being done. She encouraged anyone who knows of any area that needs help to say something to the proper person.
Jay Sherrill said he’s optimistic about 2022. He commented how much he appreciates district employees for continuing to make the district great and thanked them for all their hard work.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on December 6, 2021
b. Purchase orders dated December 1, 2021 through December 14, 2021 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Declaration of Obsolete Items
f. Elementary and Secondary Contracts
g. Out-of-State Trips
1) Mayfield Middle School Band, Choir and Orchestra students to Arlington, TX on May 14, 2022 to attend Six Flags Over Texas Incentive Trip
h. Overnight Travel
i. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto; Sherrill, aye.
Gail LoPresto commented about the number of people on the list. Jay Sherrill said it was because of having semester employees. Dr. Rhodes confirmed this was the first year for our district to have semester contracts. He said other districts are doing this and said it’s a very good idea. Dr. Rhodes explained due to COVID situations, it’s possible to be overstaffed and semester contracts allow the district to respond more rapidly to financial uncertainties. Dr. Rhodes said it is a way to prevent layoffs.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH MICHELLE TOMPKINS FOR OCCUPATIONAL THERAPIST SERVICES FOR THE 21-22 SCHOOL YEAR. (NOT TO EXCEED $15,000 FROM 22-11-628)
Gail LoPresto made a motion to approve contract with Michelle Tompkins for Occupational Therapist services for the 21-22 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EE – ADMISSION, RESIDENCY, PLACEMENT, TRANSFER AND WITHDRAWAL – STUDENT TRANSFER CAPACITY.
Judy Hopper made a motion to approve revisions to District Policy EE – Admission, Residency, Placement, Transfer and Withdrawal – Student Transfer Capacity. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Jay Sherrill stated this is a revision to a policy previously approved. Dr. Rhodes explained that middle school teachers have 4 sessions and high school teachers have more. Upon further review, Dr. Rhodes said, if calculated the same, this would put 36 students in middle school classes, making the classes too large. He apologized for bringing it back to the board, but said it was timely. Board members had several questions regarding how often numbers are calculated and updated, if only certified classroom teachers are used in calculations and what is done in situations where a teacher leaves and the position is unable to be filled. They also wanted to know how numbers are updated for new enrollment and transfers. Dr. Rhodes confirmed only actual classroom teaching certified staff numbers are included in calculations and numbers are updated quarterly. He also said due to legislation, everything is now more detailed and all policy revisions have to be brought to the board. Cory Boggs, Executive Director of Information Technology, answered questions regarding proper transfer procedures. He also addressed questions regarding if a teacher leaves and we are unable to fill the position by saying we would reduce the number of sections, redo the math and recalculate. He assured the board there will always be a buffer for new student and transfer enrollment.
Dr.Rhodes explained the way the new transfer policy is listed, we have to let new students in, unless there is a problem with discipline, attendance, or special situations, He also stated the way the bill is written, transfer students remain your student, unless there are discipline issues. Transfer students will be renewed each year and will not need to reapply.
Steve Burger expressed concerned about teacher shortages and asked Patty Balenseifen, Chief Officer of Human Capital, if a teacher resigns, how many candidates are interviewed and how long the job is open. Mrs. Balenseifen answered we try and interview at least 3 qualified candidates for the position and policy states the position has to remain open for 5 days.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SUPPORT NEGOTIATIONS FOR THE 2021-2022 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B)(1) and (2).
Gail LoPresto made a motion at 5:30 p.m. to enter into executive session for the purpose of discussing support negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:16 p.m., Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Judy Hopper, Gail LoPresto, and Board President, Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing support negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2).
No action was taken.
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #12 – DISCUSSION AND MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:18 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
January 18, 2022
REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 18, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 14, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CENTRAL ELEMENTARY
Kimberly Harper, Principal, led the Pledge of Allegiance and the Moment of Silence. She reported that Central Elementary has been focused on “Read, Learn, Lead” for the 21-22 school year. They have emphasized vocabulary building and reading skills with activities and signage throughout the classrooms and common areas during the year. Activities to enhance the students’ enjoyment of reading have included:
• Dot Day for Peter H. Reynolds “The Dot” Book (Featured Celebrity Readings and Students Encouraged to Wear Dots)
• Other Book Character Dress Up Days
• Vocabulary Parade – Posters and Costumes
• Character Pumpkin Decorating Contest (1st year and had 100+ entries)
• Reading Buddy Pet Adoptions
Mrs. Harper explained that the Reading Buddy Pet Adoption program was new this year and resulted from a private donation of stuffed animals to the school. Students had the opportunity to adopt a stuffed animal but had to pledge to care for it by reading to it, telling it stories, writing stories about it, etc. Students also received a free book with the Pet Adoption to help them get started “caring” for their reading buddy. Mrs. Harper shared a video prepared by Kristen Parker, Assistant Principal, that showed students taking the reading buddy pledge.
Mrs. Harper was also pleased to report that Central Elementary teacher, Kim Robertson was recently rewarded a YES! Grant from the Putnam City Foundation for the Novel Effect app that helps bring books to life using background music to provide an extra level of engagement. Novel Effect will be utilized by the entire school to continue to emphasize the importance of reading.
ITEM #2 STAFF REPORTS
Mid-Year Allocation Report – Matt Gindhart – Executive Director of Finance
Executive Director of Finance, Matt Gindhart provided the FY22 Mid-Year Allocation Update. He shared positive news that there was a net increase of $2.8 million in state aid with the mid-year adjustments. Much of that increase was attributed to a $51.69 increase in formula factor per student. There was also an increase of $1.5 million in Salary Incentive Aid. There was negative impact of $372,803 to “chargeables”, primarily consisting of Ad Valorem and School Land formula adjustments.
Mr. Gindhart did caution that this is the last year that the State is allowing districts to use pre-pandemic enrollment numbers for state allocations. Current ADM (Average Daily Membership) is about 1,500 less than FY20 numbers so that will need to be closely monitored and adjusted in future budgets. He said the district should also continue to encourage families to complete the Free and Reduced Lunch forms as those directly impact resources available to our students.
Jay Sherrill said that on average it looks like the district could be down 3% enrollment if enrollment numbers remain the same for next year. He asked if that was the percentage of reduced revenue that the district should budget across the board. Mr. Gindhart said it is hard to project because there will probably be a change to the factor the state uses per student as well. He said there is a consortium of executive finance directors that are currently meeting to try to predict how changes to the ADM will impact districts and that information will be incorporated into FY23 budgets.
With the mid-year adjustments, the district is projected to end the year with a 6% fund balance. It was previously projected to end at just under 5%. The goal of the district is to retain 7% of the budget at the end of each year. Mr. Gindhart said the district always budgets conservatively and he believes the district will be closer to that 7% goal than is currently projected.
ITEM #3 PUBLIC PARTICIPATION
Cristy Gosset, a teacher at Mayfield Middle School, encouraged the board to move all schools to virtual learning for the next couple of weeks. She agrees that students should be in school but only if the schools can provide a safe learning environment. With so many staff absences and classes being combined, she does not feel like it is an optimal learning environment or a safe learning environment. She said teachers were being stretched to cover in person classes for subjects that they don’t know. She said often lesson plans provided by a teacher that had to be absent aren’t used because the students are combined with a class for another subject. She said teachers are more experienced with preparing virtual learning plans but advanced notice is still needed.
Retired Putnam City teacher and current substitute, Richenda Bates encouraged the district to consider increasing substitute pay. She cited examples of Yukon’s substitute compensation of $85.00 per day for certified substitutes. Yukon also provides a stipend after a substitute has worked 10 days to offset the cost of the substitute’s background check. After substituting 25 days, the daily rate of pay increases by another $15. Yukon is also providing free admission to school events. She said that Oklahoma City Public Schools uses Kelly Education for substitutes. They are providing a $40 COVID stipend to increase the pay for their certified subs. She commended administrators that have been assisting with class coverage, saying that it was a moral boost for teachers to see the support from district administrators.
Lauren Querbach is a 1st grade teacher at Wiley Post Elementary School. She also encouraged the board to move all schools to distance learning until the recent COVID surge declines so that students and staff would have an opportunity to recover. She said she understands that students need to be in school but is concerned about the quality of “school” with so many staff absences. Mrs. Querbach feels that relationships are particularly important at their school and that it is hard on the students to have different people covering their classes. She said that their administration tries really hard to get classes covered before splitting students into other classrooms but said everyone is feeling the effects and that it isn’t sustainable to continue to cover classes.
ITEM #4 – SUPERINTENDENT’S REPORT
As we approach two years since the beginning of the COVID-19 pandemic, the impact it is having on our schools continues. As we all know, it has been Putnam City’s plan to do everything within our power to keep our students safely in class for in-person learning. Unfortunately, the recent spike in cases has caused a dramatic impact on our staffing resources. That is why we made the difficult decisions last week about first transitioning all our secondary schools and one elementary school to distance learning on Wednesday. The unfortunate situation of staff shortages in elementary schools increased to a point where we needed to add the rest of our District buildings to distance learning on Thursday. As you all know, this has stretched into today for Putnam City High and Capps Middle Schools. This was a last resort for us and we remain hopeful we will be back to full in-person learning this week.
However, the District Administration Team remains ready to respond to whatever our current situation is. We will continue to consult with public professionals and study the guidance coming from the federal, state and local levels. It is our responsibility to ensure our students have a safe environment so they can continue to receive the best possible education from our outstanding faculty and staff.
Turning to sports, big thanks to everyone involved in hosting the Putnam City Invitational a couple weeks ago. We had great attendance and some fantastic games. Our PC West girls finished second in the tournament, only losing to Classen SAS, a team ranked seventh nationally. Our PC North boys team earned another win this weekend to improve their record to 8-1.
Our PC Family also believes in giving back to our community. The latest example is helping our neighbors in Bethany with a temporary basketball facility. Their gym was flooded leaving their teams needing a home while repairs are completed. PC High has stepped in and will be hosting several of their events over the next few weeks.
Finally, I wanted to highlight our Teacher of the Year from Wiley Post Elementary, Lauren Querbach. She will be honored as the Teacher of the Game during the Thunder game on February 7th.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Judy Hopper thanked Central Elementary School for their presentation. She also thanked the public speakers for sharing their concerns with the board. She said board members are also concerned about the recent spike in COVID cases and staff shortages. She said she receives emails from staff and parents sharing their concerns and that it is a difficult situation for everyone. She enjoyed the Martin Luther King Day parade and said the float and the student groups that participated provided lots of exposure for Putnam City schools. She particularly appreciated the 2022 parade theme of “Resilient and Relentless” and thanked Tyrea Craig for organizing the float and activities. Mrs. Hopper commented that the Oklahoma PLAC is observing Public Schools Week February 21st – 25th this year and that it is a good opportunity to advocate state legislators for their support of public education. She also expressed her condolences on the Putnam City High School student and baseball player that passed away recently.
Steve Burger complimented Central Elementary School on their creativity and innovation. He recognized Principal Brett Bradley and Athletic Director Jerrod Gatz on hosting the Putnam City Invitational basketball tournament saying it was an “outstanding event.” He said it was great to see Putnam City represented at the MLK Day parade. Mr. Burger thanked the schools for the gifts in recognition of Board Appreciation Month. He also shared his condolences for the Putnam City student and for Judy Hopper whose mother also passed away recently. He said he’d like to see the district be more proactive in trying to attract substitutes to the district as well as giving more advance notice to patrons on school closings.
Gail LoPresto also thanked everyone for the Board Appreciation gifts noting that it wasn’t necessary, especially with how hard everyone is working currently. She is glad that Putnam City continues to require masks when other districts do not. She said she appreciates the public speakers, especially Cristy Gosset, for her observations and said that she fully supports and appreciates teachers and administrators.
Charity Avery recognized the public speakers for their comments. As a parent, she appreciates the frustration as schools have shifted to distance learning with little advance notice. She said the district is doing the best that they can and tries to give as much notice as possible. She has received many emails and tries to respond to as many as possible. She said that she truly appreciates the gifts and that she can’t thank the teachers and staff enough for all they do for the students. She mentioned being aware of Kelly Education Services and encouraged the district to look into their program as a way to supplement substitute resources.
Jay Sherrill said he agrees with the all the previous board member comments, and he also wanted to express his appreciation to substitute teachers. He said we really need to do all we can as a district to protect and keep our classrooms and schools safe.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 3, 2022
b. Purchase orders dated December 15, 2021 through January 11, 2022 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Sanctioning Applications
g. Elementary and Secondary Contracts
h. Overnight Travel (Amended at the table)
i. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda including the amended Overnight Travel Recap that was provided at the table. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING COURSE DESCRIPTION GUIDE FOR THE 22-23 SCHOOL YEAR.
Gail LoPresto made a motion to approve Course Description Guide for the 22-23 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.
Jay Sherrill thanked everyone for the work involved in preparing the Course Description Guide and appreciates all the educational opportunities that the district provides to students. Steve Burger asked if students were able to apply for early graduation. Shelly Roper, Executive Director of Secondary Educations said that the state requires four years of high school courses to qualify for graduation. It is rare for the state to grant an exception and when it does, it is usually due to student hardship. Mr. Sherrill commented on concurrent enrollment programs helping students earn college credit while still in high school. Mr. Burger also commented on the tremendous work that goes into the Course Description Guide and expressed his appreciation.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COX COMMUNICATIONS FOR LOCAL AND LONG DISTANCE SERVICES FOR THE 22-23 SCHOOL YEAR. (AMOUNT VARIES MONTHLY FROM 23-11-094)
Gail LoPresto made a motion to approve contract with Cox Communications for Local and Long Distance Services for the 22-23 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR FINANCE DIRECTOR.
Charity Avery made a motion to approve Job Description for Finance Director. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.
Gail LoPresto said she was glad to see the position being reinstated after being vacant for several years.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:50 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.
Special Board Meeting January 31, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, January 31, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, January 31, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, January 27, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – DISCUSSION AND POSSIBLE MOTION TO TAKE ACTION ON A RESOLUTION DETERMINING THE MATURITIES OF, AND SETTING A DATE, TIME, AND PLACE FOR THE SALE OF THE $9,200,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.
Gail LoPresto made a motion to approve Resolution determining the maturities of $9,200,000 of General Obligation Combined Purpose Bonds to be sold on Wednesday, March 2, 2022 at Noon at 5401 NW 40th, Warr Acres and designating Phillips Murrah P.C. as bond counsel. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.
ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR FEBRUARY 1, 2022 THROUGH MARCH 31, 2022. (NOT TO EXCEEED $400,000 FROM 22-11-793)
Charity Avery made a motion to approve Substitute Stipend for February 1, 2022 through March 31, 2022. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.
Dr. Rhodes said the administration was pleased to bring Items #3 and #4 to the board. If passed, the Substitute Stipend would go into effect February 1st. Federal ESSER funds would be used to increase substitute pay to the following rates through March 31, 2022:
• Certified substitutes - $150 per day
• Non-Certified substitutes - $135 per day
• Long-term substitutes - $175 per day
Jay Sherrill asked if the increase in pay would be more of a reward to existing substitutes or if it would attract new subs to the district. Patricia Balenseifen, Chief Officer of Human Capital, said that the stipends are certainly a reward for current substitutes but the goal is to also attract new substitutes. She reported 7 new substitutes signed up that day. Steve Burger asked if the new rates could continue in the future. Dr. Rhodes said there would need to be a new source of revenue to extend the stipend after the ESSER funds have been used up. Mr. Sherrill stated that the current motion is for the increase to be through the end of March, 2022.
ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR JANUARY 4, 2022 THROUGH MARCH 31, 2022. (NOT TO EXCEEED $450,000 FROM 22-11-793)
Gail LoPresto made a motion to approve Class Coverage Stipend for January 4, 2022 through March 31, 2022. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.
Dr. Rhodes said that under the Negotiated Agreement, certified teachers are compensated if:
• they give up their plan period to cover a class
• classes are divided amongst the other teachers for a grade level when a substitute isn’t available
With approval, the Class Coverage rate would increase from $13.50 to $25.00 effective January 4, 2022 through March 31, 2022. The increase would come out of federal ESSER funds. Dr. Rhodes explained that there is a formulation used to determine compensation when a class is split. It is based on the number of students split between other teachers and the number of class periods that teachers have additional students but would be comparable to the $150 per day certified substitute rate just approved. Steve Burger asked if library staff, psychologists and teacher assistants would also receive the Class Coverage compensation. Dr. Rhodes explained this is for certified staff that have plan time. He said the administration team may be bringing a recommendation at a future board meeting that would address employees that are not giving up their plan period. Jay Sherrill confirmed that the timing would be retro back to January 4, 2022.
ITEM #5 – BRANDON CAREY, LEGAL COUNSEL WITH THE OKLAHOMA STATE BOARD ASSOCIATION, WILL BE CONSUCTING A BOARD DEVELOPMENT WORK SESSION WITH THE BOARD OF EDUCATION AS A PRELIMINARY TO THE FIVE-YEAR STARTEGIC PLANNING FOR THE DISTRICT.
Brandon Carey with OSSBA proceeded to lead the board members in a board development work session. He referred board members to O.S. § 70 on the powers and duties of the local board of education. He also provided them with the Oklahoma State Department of Education Accreditation Standards regulations that identify the roles and responsibilities of board members.
The following roles of the school board were identified:
• Advocates for all students
• Hires and evaluates the superintendent
• Approves and provides oversight for the budget
• Sets policy and holds superintendent accountable for implementation
• Establishes broad goals with the superintendent
• Interacting with the public and constituents
Board members asked about reviewing and updating board policies. Mr. Carey said that some districts have a committee that reviews and makes recommendations on board policies. Board members could serve on the committee if there was not a quorum of board members serving on the committee. He also said that legislative changes can necessitate policy revisions and those are usually recommended by the district’s legal counsel.
Mr. Carey also reviewed the role of the superintendent:
• Manages the day-to-day operations of the school district
• Effectively executes the policies/laws of the board, state, and federal government
• Understand the pressures placed on board members by the community
• Keeps board members informed about time sensitive issues in the district
• Serves as the educational leader in the community and provides sound recommendations to the board
• Provides information to the board in time to make fact-based decisions
Mr. Carey also recommended that board members should:
• Stay connected
• Let the superintendent lead
• Know the district’s message(s)
• Share official district communications
• Empathize with those affected by negative situations
• Always stress student and staff safety in emergencies
• Be encouraging
• Share great news
• Know the next step for referring questions
• Understand they are a citizen of the community unless they are at a board meeting
Mr. Carey then led board members through a series of scenarios to illustrate the application of the roles and responsibilities of board members and the differences between the board’s role and the superintendent’s role.
The regulations regarding the board of education meeting in executive session were also reviewed.
Executive sessions of public bodies will be permitted only for the purpose of:
1. Discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee;
2. Discussing negotiations concerning employees and representatives of employee groups;
3. Discussing the purchase or appraisal of real property;
4. Confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
5. Permitting district boards of education to hear evidence and discuss the expulsion or suspension of a student when requested by the student involved or the student’s parent, attorney or legal guardian;
6. Discussing matters involving a specific handicapped child;
7. Discussing any matter where disclosure of information would violate confidentiality requirements of state or federal law;
8. Engaging in deliberations or rendering a final or intermediate decision in an individual proceeding pursuant to Article II of the Administrative Procedures Act;
Mr. Carey reminded board members that no action could be taken in executive session. Board members asked if the minutes of the executive session should be read in open session once the board reconvenes. Mr. Carey recommended the board should read aloud the minutes.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:07 p.m. to adjourn. Charity Avery seconded the motion. Vote: Burger, aye; Sherrill, aye; LoPresto, aye; Avery, aye. Hopper had stepped out of the meeting prior to the motion to adjourn.
February 7, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, February 7, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 7, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – HARVEST HILLS ELEMENTARY
Lynn Johnson, Principal, led the Pledge of Allegiance and the Moment of Silence. She introduced Ashley Quate who is also a part of Harvest Hills’ administrative staff. She thanked parents for bringing their orchestra students to perform for the board of education. She said that orchestra practice occurs before school and expressed appreciation to the parents for allowing their students to participate. She also thanked the board and the administration for their commitment to fine arts in the district. Mrs. Johnson introduced the orchestra director, Jeremy Scott. This is Mr. Scott’s first year to direct the orchestra students at Harvest Hills. Mr. Scott said the students only had a couple of practices using their bows. The students performed 4 short pieces for the audience.
ITEM #2 STAFF REPORTS
Update on ESSER Budget – Matt Gindhart – Executive Director of Finance
Executive Director of Finance, Matt Gindhart, provided an update on the use of ESSER federal funding. He said the district had received a total of $74.164 million in Elementary and Secondary School Emergency Relief Funds from three separate legislative acts. The chart indicates the amount per legislation and the timeline in which the funds can be used.
Mr. Gindhart explained that there were surveys that were sent out to determine the best use of the funds for the district. He also said there was a consultation group that was established and is required to meet bi-annually regarding the use of the funds or when there is a change to the plan. Besides, administrators, principals, teachers, students, parents and school staff, the consultation group must include representation of tribes, homeless students, students with disabilities, civil rights groups, etc.
The funds have been used to provide the following:
Stipends |
Nursing Staff |
Mental Health Staff/Resources |
Air Quality Equipment & HVAC Repair |
Health/Hygiene Supplies |
Technology Equipment/Supplies |
PPE |
LTE Service |
Hydration Stations |
Textbooks/Curriculum |
Summer School |
After School Care |
Tutors |
Contracts |
Revaluation |
Buses |
Utilities |
Insurance |
Facilities Assessment |
Security Cameras |
Outdoor Classrooms |
Software |
Indirect Costs |
|
Mr. Gindhardt provided the following chart showing the distribution of all ESSER funds to date:
Mr. Gindhart pointed out that $11.2 million of ESSER funds have been paid or allocated toward stipends for staff and provided the following chart to show the various stipends.
Judy Hopper asked if ESSER funds could be used to cover leave docks for staff that have to stay home due to childcare centers being closed. Mr. Gindhart said that would need to be reviewed and discussed in greater detail. Mrs. Hopper also asked if the funds were being used for technology and iPads. Mr. Gindhart indicated funds are being used for iPads and connectivity. The devices are reported under the “supplies” category because the individual cost of each iPad is less than $5,000 so they aren’t reported under capital expenses. Mrs. Hopper also wanted to know if ESSER funds could be used to purchase new financial accounting software. Mr. Gindhart responded that the funds could be used to purchase financial accounting software.
Jay Sherrill asked why the “supplies” category was a larger percentage of the ESSER III budget. Mr. Gindhart indicated that there was little lead time to prepare the ESSER preliminary budgets but they are evolutionary and will be adjusted as the consultation group meets and reallocates the resources. He said that the district is allowed to “re-budget” each year.
ITEM #3 PUBLIC PARTICIPATION
Liza Odom, a teacher at Mayfield Middle School, asked the board to consider paid leave for staff whose dependents must be isolated due to exposure or quarantined due to illness. She expressed appreciation for the COVID leave the district already provides but wanted the board to be aware of staff that have children that are too young to vaccinate. When the employee misses work because those dependents are isolated or quarantined, they use their own leave and potentially could be docked if they run out of leave. She spoke positively about the responsiveness of the board and administration in responding to emails that she has previously sent. She was also complimentary of the district’s day care facilities and understands that the staff are doing all they can to keep the children safe and feels fortunate that the district offers those facilities. Ms. Odom expressed concern that the district has temporarily closed the day care centers due to exposure and those staff members whose children attend day care end up using their own leave until the center re-opens. She does not feel it is fair to the employee to lose pay when the district made the decision to close the day care. She asked the board to consider providing dependent COVID leave as a possible solution to this concern.
ITEM #4 – SUPERINTENDENT’S REPORT
As educators, our relationships with legislators are extremely important. As we all know, each legislative session many bills impacting public education are proposed in Oklahoma and it’s vital that our representatives at the Capitol know how they would impact our children’s education. A couple weeks ago, the Putnam City Foundation and PCACT hosted our annual Legislative Breakfast at Capps Middle School. The District was represented by our educators, board members, foundation members, building and District administrators. The conversations were wide-ranging and positive with a focus on how we can help make a difference during the legislative session that got underway earlier today. We look forward to continuing these conversations over the coming weeks and months, and to being involved in Public Schools Week starting two weeks from today. Special thanks also to Principal James Burnett for hosting us at Capps and for giving a tour for legislators. Everyone was extremely impressed by our new facility!
I also wanted to highlight our partnership with the non-profit Donors Choose on a great opportunity for our classroom teachers. The State Department of Education has earmarked $6 million in ESSER grant funds to go directly to Oklahoma classroom teachers. The goal of the program is to get money directly to Oklahoma classrooms where the pandemic has had such an impact these past two years. Each teacher is eligible for a project up to $1,000 that they may apply for through the Donors Choose website. We distributed information about the program to building principals last week and look forward to helping our teachers apply for their grants.
As you all know, February is Black History Month and we’re marking its importance throughout the District. Our schools have events planned for students to learn about the impact of our outstanding black alumni and leaders. The District shared a video put together by our Equity, Diversity and Inclusion office on social media last week. If you haven’t had a chance to watch it, I’d encourage everyone to do so.
Finally, I have some very exciting news to share about our PC Orchestra and Band programs. Our District has been invited to participate in the London New Year’s Parade and Festivals in December 2023 – January 2024. This is a huge honor for our programs, and we are super excited that our students will have a chance for a trip of a lifetime.
Dr. Rhodes also mentioned the elections on February 8th and encouraged patrons to exercise their right to vote.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Judy Hopper mentioned that “Capital Day” is February 21, 2022 and many education groups are planning to meet with legislators and learn more about bills being considered this legislative term that will impact education. She thanked principals for working with her to put together a group of student leaders that she will take around the capital to meet with representatives that serve our district. Mrs. Hopper encouraged everyone to monitor OSSBA, CCOSA, OEA and OKPLAC social media alerts and postings to remain informed of the status of potential education legislation. She thanked the Putnam City Foundation and PCACT for hosting the legislative brunch saying the event was “fabulous” and board members were able to speak in depth with legislators regarding the upcoming session. Mrs. Hopper also thanked Tyrea Craig for the information she has been sharing about Black History Month. She also mentioned that Graciela Ramirez has worked hard to coordinate several parent nights to assist immigrant students and families to get acclimated to the district. Mrs. Hopper said she would be volunteering at a Tulakes Elementary parent night later this week.
Steve Burger also thanked PCACT and the Foundation for organizing the legislative brunch. He said public education is under attack and there are several bills that are concerning. He also encouraged people to consider public education when they cast their ballots in elections. He recognized Putnam City West and Putnam City North Parent Teacher Organizations for their informative websites, saying they are doing a “great job” of highlighting student achievements and events. Mr. Burger enjoyed the performances by Harvest Hills orchestra students saying that it brought back memories of his children practicing their instruments. He thanked Matt Gindhart for his presentation on the use of federal funds. He thanked Dr. Keely Frayser for using federal grants for staff to attend professional development opportunities. He said it was meaningful for staff to attend these conferences and to come back and share their learnings with other staff.
Gail LoPresto thanked Harvest Hills and Jeremy Scott for the orchestra students’ performance. She said it was a good reminder that Putnam City is one of the few districts in the state that offer orchestra. She recalled when the district was having to make budget cuts several years ago and orchestra teachers said they would be willing to teach elementary students orchestra in the mornings before school began. She said she is happy that the district still offers an elementary orchestra program and thanked all those involved in keeping it going.
Charity Avery said the student performance was “absolutely wonderful.” She enjoyed being able to interact with the students prior to the start of the board meeting. Mrs. Avery gave a shout out to a Putnam City West staff member that assisted in getting cleared a dangerous patch of ice near the bus loading area for special needs students. She did not get the staff members name but wanted to show her appreciation. She said she noticed as she drove around the district that the parking lots seemed to be clear, and she thanked those that work hard for the safety of others.
Jay Sherrill read an excerpt from a Proclamation on National Black History Month, 2022.
“Each February, National Black History Month serves as both a celebration and a powerful reminder that Black history is American history, Black culture is American culture, and Black stories are essential to the ongoing story of America — our faults, our struggles, our progress, and our aspirations. Shining a light on Black history today is as important to understanding ourselves and growing stronger as a Nation as it has ever been. That is why it is essential that we take time to celebrate the immeasurable contributions of Black Americans, honor the legacies and achievements of generations past, reckon with centuries of injustice, and confront those injustices that still fester today.”
Mr. Sherrill said the proclamation really spoke to him. Black history is our history and not only in the month designated for celebration. He went on to thank the “wonderful” Harvest Hills students and the “fantastic event” the PCACT and Foundation hosted. He agreed with the other board members regarding bills under consideration at the Capital and said that silence conveys permission and he encouraged everyone to speak up and contact legislators regardless of your position on any proposed legislation. Mr. Sherrill also stated that he received a lot of positive feedback regarding closing school during the inclement weather and using snow days instead of virtual learning days. He thanked everyone for the effort they put in every day.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 18, 2022
b. Minutes for special board meeting on January 31, 2022
c. Purchase orders dated January 12, 2022 through February 1, 2022 inclusive for the 2021-2022 school year
d. Financial Reports
e. Activity Fund Cash Summary
f. Activity Fund Transfer List
g. Declaration of Obsolete Items
h. Elementary and Secondary Contracts
i. Overnight Travel
j. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda which included an amended Overnight Travel Recap provided at the table. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING SUPPORT NEGOTIATED AGREEMENT FOR FY 21-22.
Gail LoPresto made a motion to approve Support Negotiated Agreement for FY21-22. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto thanked Chief Officer of Human Capital, Patricia Balenseifen and everyone that worked on the Support Negotiated Agreement.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB FOR INTERIOR RENOVATIONS PROJECT AT LAKE PARK ELEMENTARY SCHOOL. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-76-192)
Judy Hopper made a motion to approve contract between Owner and Architect with LWPB for Interior Renovations Project at Lake Park Elementary School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes said it was exciting to see these projects on the agenda as they resulted from the 2020 Bond, and he expressed appreciation to patrons for passing the bond. He said part of that bond included renovation and refurbishing of some of the older buildings in the district.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT OF POPE CONTRACTING, INC. AS CONSTRUCTION MANAGERS AT LAKE PARK ELEMENTARY INTERIOR RENOVATIONS PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-76-192)
Gail LoPresto made a motion to approve employment of Pope Contracting, Inc. as Construction Managers at Lake Park Elementary School for Interior Renovations Project. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING SUMMER SCHOOL AND EXTENDED YEAR PROGRAMS FOR 2022.
Gail LoPresto made a motion to approve Summer School and Extended Year Programs for 2022. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto asked what was different about Summer School and ESY programs from previous years. Dr. Rhodes indicated that the program is similar to last year where Summer School is open to all students. Federal ESSER funds make it possible to open enrollment without students needing to qualify to participate. Jay Sherrill commented that his daughter attended last year, and he saw improvement and retention of skills learned during the year. He would like to see the enhanced program continue after ESSER funds expire to enrich curriculum and to assist families through summer programs. Steve Burger asked if students were able to take courses that would allow them to work ahead of the required coursework. Dr. Rhodes said students don’t have to qualify so if there are advanced courses offered, students may enroll. Judy Hopper asked if credit recovery were a part Summer School. Dr. Keely Frayser, Executive Director of Curriculum and Instruction said that credit recovery is offered for high school students. Enrichment courses are offered primarily for elementary students.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MPROVISE, LLC FOR FINANCIAL CONSULTING SERVICES AS INTERIM EXECUTIVE DIRECTOR OF FINANCE FOR REMAINDER OF THE 2021-2022 SCHOOL YEAR. ($700.00 DAILY FEE AND $90 PER HOUR OVER 8 HOURS, AS NEEDED FROM 22-11-005)
Charity Avery made a motion to approve agreement with mProvise, LLC. for financial consulting services as Interim Executive Director of Finance for remainder of the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Hopper nay; Burger, nay; LoPresto, nay; Avery, aye; Sherrill, aye.
The motion did not pass. There was discussion prior to the vote.
Gail LoPresto felt the proposed contracted amount was excessive and preferred the posting be filled prior to the departure of the current Executive Director of Finance. She asked when Matt Gindhart would be leaving the district. There has not been a date set for his departure. Dr. Rhodes explained that the contract was structured like when the district hired a consultant to act as an interim for the Communications Director position until a replacement was hired. He indicated the consultant, Bruce Campbell, is a retired CFO for Francis Tuttle operating his consulting business under the name mProvise, LLC. The proposed contract indicates a daily rate, the consultant would not be working every day for Putnam City.
Judy Hopper asked who would be responsible for the daily operation of the business office if the consultant didn’t work every day. Dr. Rhodes said there are two positions currently posted for the business office and the goal would be to fill the Finance Director position first and hiring a consultant as an interim Executive Director of Finance would allow more time to fill the executive position.
Steve Burger asked if two positions were being hired to fulfill the current workload being done by the Executive Director. Dr. Rhodes explained the Finance Director position remained vacant after Shannon Meeks was promoted to Executive Director. Charity Avery said that having a Finance Director would assist in the operation of the department and would make future transition easier should the Finance Director or the Executive Director leave the district.
Steve Burger asked if the district was planning changing accounting software programs and if so when. Dr. Rhodes said the administrative team has researched and narrowed the list of potential programs but wanted the Executive Director of Finance to be included in the software selection process. Gail LoPresto asked how the software programs being considered were chosen. The state provides a list of approved vendors that the district would use in selecting a software program.
Jay Sherrill requested confirmation of the executive level duties the interim Executive Director of Finance would be fulfilling if the contract is approved. Some of the duties discussed include overseeing the audit and accountability processes, reporting, and the operations of the business office. Dr. Rhodes said if the contract is approved, there would be at least a two-week transition period before Matt Gindhart’s departure. Although the contract specifies a daily rate, the consultant would not be working every day and the contract would end at the end of the fiscal year or when the position is filled.
Judy Hopper said she did not understand why the interim Executive Director was needed if a Finance Director was expected to be hired within a short period of time. Jay Sherrill said he felt it was important to have an interim Executive Director to limit the district’s financial risk. He asked if the consulting rate was in line with industry standards. Mr. Gindhart said the rate was probably slightly less than current market rate.
Steve Burger asked if the system and staff in place could sustain operations until the Executive Director position is filled. Dr. Rhodes said the staff was extremely capable but would benefit from having a leader in the interim to assist with state reporting, teacher retirement reporting, board presentations, budgets, etc.
Gail LoPresto asked how many consultants were considered. Dr. Rhodes said there were two consultants that were researched. There are a limited number of consultants available that have the expertise needed. Mrs. LoPresto suggested the audit firm might have recommendations of consultants that could be considered.
Gail LoPresto said she would prefer the district accelerate the hiring process for the Executive Director position or research additional consultants to have more options from which to select.
Jay Sherrill asked from an audit perspective, what the risk would be to the district if the position is vacant for a short period of time. Matt Gindhart said there should be no reflection on future audits because the administration would assume leadership until a replacement was found. Mr. Sherrill said his preference would be that a CPA was overseeing that responsibility until the position was filled.
Charity Avery said she was familiar with the proposed consultant and felt he was very knowledgeable.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
Gail LoPresto made a motion at 6:09 p.m. to enter into executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #14 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 8:01 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto, and Jay Sherrill and Superintendent, Dr. Rhodes met in executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING THE SUPERINTENDENT’S CONTRACT FOR 2022-2023.
Gail LoPresto made a motion to approve the contract with Dr. Fred Rhodes, saying the proposed changes would be sent to legal counsel. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 8:02 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
February 21, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, February 21, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 21, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 18, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Steve Burger arrived just prior to Tulakes presentation.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – TULAKES ELEMENTARY SCHOOL
Danyelle Speight, Principal, led the Pledge of Allegiance and Moment of Silence. She introduced music teacher, Katie Wonderly. Ms. Wonderly said a tradition of Tulakes each year during Black History Month, pre-pandemic, typically consisted of a group of 30 to 40 students preparing a dramatic presentation and performing it during an all-school assembly. A benefit of the past couple of years, Ms. Wonderly said, is this program is now converted to a virtual program, allowing each student to participate instead of just a few students. She said each grade level puts together their own video and it’s fused into one video and enjoyed by the entire school. She shared a few inspirational clips from February 2021 and 2022 videos with the board and audience.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT
We often talk about how blessed we are in Putnam City to have outstanding educators working throughout our District. We see it every day when we walk into any of our schools and see how hard everyone is working to provide our students with an exceptional education. Tonight, I’d like to highlight this year’s top five Excellent Educators as chosen by the District Teacher of the Year Committee. They’re also the finalists for our Teacher of the Year award. This year’s top five educators are Kim Robertson from Central Elementary, Lindsay Johnson from Western Oaks Elementary, Angela Farris from Western Oaks Middle School, Mercedes Daniel from Tulakes Elementary and Delois Byrd from Arbor Grove Elementary. Congratulations to all of you.
Today marks the start of an important week at our State Capitol. It’s Public Schools week, which is planned each year to help highlight the importance of Public Education around the country. This morning, I was honored to join Judy Mullen Hopper, several of our District educators and some of our amazing high school students for their meetings and a news conference with State Superintendent Hofmeister. We can all participate in Public Schools week here in Oklahoma by sharing the importance of our public schools with our legislators.
Our District was recently named the 6A state runner-up for the Oklahoma’s Promise scholarship program. That means we had the second highest number of graduates who met the requirements for the annual scholarship program. We are very proud of this great honor.
I also want to mention that thanks to a Board Action taken last month, Putnam City has had at least 62 new substitute teachers apply to the District. February is the first month of our stipend to increase District substitute pay, and it’s already having a major impact. Thanks to our Board for approving that stipend.
Finally, I wanted to take a minute to highlight a truly heroic act by one of our outstanding employees. On February 8th, bus driver Bob Olmstead was on his normal afternoon route when he smelled smoke in the cabin of the bus. Mr. Olmstead, a 29-year veteran of our District, immediately put his safety training into practice. He pulled the bus over and safely evacuated the four students who were inside. Oklahoma City Firefighters who were on the scene credited Mr. Olmstead with saving the lives of the students who were inside. Mr. Olmstead and his wife are here with us tonight. On behalf of our entire District, I’d like to thank Mr. Olmstead for his heroic efforts earlier this month.
After Dr. Rhodes report, Mr. Shbrone Brookings, Executive Director of Operations, shared a video from News 9, interviewing Mr. Olmstead and parents regarding the bus incident. Mr. Brookings honored and presented Mr. Olmstead with a Charleston’s gift card, donated by the Putnam City Foundation, and a Hero Award plaque.
Jay Sherrill, on behalf of the Board, thanked Mr. Olmstead for his everyday excellence, actions and training he brought to the table.
ITEM #4 – COMMENTS BY BOARD MEMBERS
Judy Hopper shared she was recently at Hilldale Elementary watching their archery tournament, coached by Mr. Charles Lance. She said lots of students were involved in this activity. Another event, Ms. Hopper attended was Afghan Parent Night, hosted at Tulakes Elementary and organized by Gracie Rameriz, Family and Community Engagement Coordinator. She expressed it was well-attended and heartwarming to see how the parents felt about our involvement. Mrs. Hopper said she recently had a conversation with Western Oaks Elementary Principal, Stephanie Treadway, regarding a recent event where the apartment complex next to the school lost heat. She said when the school found about it, the school and two teachers in particular, Mick Hoggatt and Grace Mercer, contacted social media. She said before the end of the day coats, blankets and food were donated and a nearby clinic also became involved. Mrs. Hopper said it was an amazing event, “just one of our schools, doing something kind for others.” In conclusion, Mrs. Hopper shared she had the privilege of being at the State Capitol this morning, participating in Public School Week along with six Putnam City West Student Council students. She said they visited state-representatives, including our own Tammy West. She mentioned some of the students signed up to be pages. On their way out, Mrs. Hopper shared they were able to meet and shake hands with Governor Stitt. She also spoke of State Representative, Tammy West’s bill on community schools. She said it’s already in place in Austin and Union Public Schools. Ms. Hopper explained it would begin as a pilot program and mean a person on our staff would oversee all our schools making sure students have all resources necessary and more federal funding for the program. It could entail having food banks and clinics on hand, afterschool programs, help with college enrollment and help for parents and more. Mrs. Hopper mentioned to Representative West, Putnam City would be happy to volunteer to be the first pilot for her.
Mr. Burger spoke about how emotional it was to learn about the bus fire. He said his first thought was about the kids. He mentioned for 40+ years, as a teacher and a coach, he was involved in bus driving and knows the training that is required and how dedicated the drivers are. He expressed how proud he was of Mr. Olmstead’s response and how the students responded. He said it goes back to relationship building and every member, whether it’s a custodian, resource officer or bus driver, is a part of a “team that makes it all work.” Mr. Burger shared athletic regionals and state for wrestling and swimming were currently in progress. He recognized Putnam City High for their five wrestlers who qualified for state, and said it was exciting one was a girl. He encouraged everyone to attend and support upcoming basketball regionals hosted by Putnam City North and Putnam City West High Schools. In conclusion, Mr. Burger mentioned there are many bills out there regarding public education. He reminded everyone of the importance of advocating for public education and encouraged everyone to write or call your legislators. He said public education is under attack and we have to stand up for ourselves.
Gail LoPresto said Mr. Bob Olmstead has been a friend of the board for a long time and thinks it’s great he attends board meetings. She also mentioned Mr. Olmstead is part of support negotiations. Mrs. LoPresto recognized his wife, Donna, who was in attendance, and who is also a bus driver for Putnam City, in her 12th year. She praised Mr. Olmstead for his efforts and said when she learned he was the driver, she knew we were in good hands. She expressed appreciation for what Mr. and Mrs. Olmstead do. Mrs. LoPresto said the Tulakes presentation was fantastic and said they make a big difference in lives of a lot of kids. Mrs. LoPresto thanked board member, Judy Hopper for always bringing legislative updates. Mrs. LoPresto expressed interest in finding out more information about the possible startup of a combined Mayfield and Western Oaks golf team.
Charity Avery thanked Tulakes for their presentation. She said she absolutely loved seeing all the children featured. She mentioned she especially enjoyed the little girl with a bit of sass! Mrs. Avery emotionally thanked Mr. Olmstead for his heroic efforts. She said when she saw the video, she was brought to tears, thinking of the possibility of her daughter being on that bus. She said she knows the parents truly appreciate him too. Mrs. Avery also expressed appreciation to all the administrators, principals, teachers and staff. She acknowledged everyone works long hours and deal with difficult situations, but said she knows everyone is doing the best they can. Mrs. Avery encouraged everyone to attend upcoming musicals, games and other school programs. She mentioned sometimes students may not have a parent or relative in attendance and having a teacher or someone there to support them is important and appreciated.
Jay Sherrill spoke of the parent-teacher conferences that occurred the past week and gave shout outs to PTO’s for their support, to the teachers for staying late and knowing the importance of parent engagement and to administrators for making the buildings a nice place to be. He said it was a lot of fun.
Mr. Sherrill asked board member, Judy Hopper, to share the best way to contact state legislators. She confirmed email was the easiest, since the response time is generally quicker. Ms. Hopper said phone calls may take longer to receive a response and that representatives also love in-person visits. Mr. Sherrill shared most people don’t know how to reach out, but said it’s not a difficult task to contact your legislator and encouraged everyone to do so, because it does make a difference.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 7, 2022
b. Purchase orders dated February 2, 2022 through February 15, 2022 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Declaration of Obsolete Items
f. Renewal of Agreement with Employee Evaluation Systems, Inc. for TLE Observation and Evaluation System for teachers and administrators. (Not to Exceed $53,132.50 from 23-11-107)
g. Elementary and Secondary Contracts
h. Overnight Travel
i. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Steve Burger asked for clarification on g. regarding Putnam City North upcoming band trip contracts. He asked if they were funded through Activity accounts. Dr. Rhodes confirmed they come out of Activity Funds, with money raised through fundraisers.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EF – ATTENDANCE.
Judy Hopper made a motion to approve revisions to District Policy EF – Attendance. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
T
here was discussion prior to the vote.
Steve Burger mentioned from a classroom standpoint this policy appears to be more suggestion than policy. He wanted to know if this needs to be revised to have something that has more consequences for excessive non-attendance.
Jay Sherrill questioned if this would be related to Policy EF being looked at tonight, or should the holistic ramifications be dealt with through a separate policy. Gail LoPresto asked if there was a regulation. Dr. Rhodes stated this change tonight only had to do with distance learning. He also stated there is a grading policy, which is separate from attendance. Mr. Burger said in the past they were one in the same, but it had been dropped since grades earned cannot be taken away.
Jay Sherrill asked our district’s attorney, Laura Holmes, if there was something from a Board Policy with punitive action regarding attendance or if it was under a disciplinary policy. Ms. Holmes said it has changed over time to allow more flexibility. She explained the original policy may have had more of a penalty, but when that happens the board policy would take away the discretion of the administrator to determine any consequences. She stated administrators need to be able to take into account any circumstances that may be affecting the student. In addition, Ms. Holmes mentioned we now have the virtual piece to consider.
Judy Hopper said a parent letter is sent regarding truancy and Barb Crump, Executive Director of Elementary Education, confirmed the letter states parents could be turned over to the District Attorney’s office. Cory Boggs, Executive Director of Information Technology, added we have a District Truancy Officer who looks into situations to determine why students are not in school.
Laura Holmes read policy. EFR1 regarding student absences and tardiness which listed rewards for high school students for good attendance and absences not counted; such as ACT, college visits and funerals.
Jay Sherrill suggested the board get a copy of the policy and related regulations to see if needs are being met and if any language needs to be revised. He also stressed the importance of anything that comes up as a board and is discussed publicly to account for flexibility to not punish a student due to extenuating circumstances.
Dr. Rhodes reiterated what Laura Holmes stated regarding making changes to regulations and policies when a change needs to be made. He also said there have been times when some things have been moved into board policy.
Dr. Rhodes praised our District Truancy Officer for his hard work in contacting and working with parents to keep students in school. Dr. Rhodes said there are a lot of different situations, including students working and raising themselves. He said we will be happy to look further into this.
Gail LoPresto asked if the board wants to vote on this tonight. Jay Sherrill reminded the board a motion and a second was already made, therefore a vote needed to be taken. Steve Burger asked to table the motion. Laura Holmes said the person who made the motion could withdraw their motion. Judy Hopper originally made the motion and withdrew her motion.
Cory Boggs commented this revision was specifically about fixing a virtual problem. He encouraged the board to vote on this tonight, if possible, and come back later with changes. Mrs. Hopper agreed with Mr. Boggs and made another motion to approve the revision, but said she agrees it does need to be looked into further to come up with a plan.
Jay Sherrill suggested we send out the regulation to be reviewed. Steve Burger asked Cory Boggs if this was to make sure kids go virtual and stay logged in. Mr. Boggs explained it’s the legal way attendance is taken and determining they are present.
Steve Burger seconded the motion again.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO CITY OF OKLAHOMA CITY AT DOWNS ELEMENTARY FOR WATER AND WASTEWATER SYSTEMS.
Gail LoPresto made a motion to approve granting an easement to City of Oklahoma City at Downs Elementary for water and wastewater systems. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
The Board agreed to change the order of discussion and possible vote on Items #9 and #10.
ITEM #10 – DISCUSSION AND POSSIBLE ACTION REGARDING ADMENDMENT TO JROTC AGREEMENT AT PUTNAM CITY WEST TO ESTABLISH A 4-YEAR CYBER PILOT PROGRAM. (1/2 INSTRUCTOR SALARY FROM 23-11-000)
Steve Burger made a motion to approve the amendment to JROTC agreement at Putnam City West to establish a 4-year Cyber Pilot Program. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Steve Burger said this was great.
Gail LoPresto invited and introduced Sr. Army Instructor Jimmy Thomas. Sr. Instructor Thomas said he is currently at Putnam City West, but very likely will be the first Cyber Instructor for this new program.
Mr. Burger asked if this program would give students the opportunity to obtain their license. Sr. Instructor Thomas confirmed it would and will be tied to industry certification.
Jay Sherrill mentioned he noticed this program was set up for two possible instructors and asked if he anticipates for this program to grow. Sr. Instructor Thomas explained Cyber Security is currently the fastest growing industry in the world and the first two instructors insure there will be two instructors for every program. He explained some of the programs starting this pilot don’t have a traditional JROTC yet. To ensure each program has two instructors, Mr. Thomas said the Army will be fully funding the second instructor. He also said the first year or two will be assessing and evaluating, so will likely not grow much until year four.
Gail LoPresto asked about getting something at Putnam City North. Shelly Roper confirmed it is being considered, but an application for Putnam City North has not been submitted yet.
ITEM #9 – DISCUSSION AND POSSIBLE ACTION REGARDING THE SUPERINTENDENT’S EVALUATION PROCESS AND DISTRICT POLICY DB.
Jay Sherrill began by stating the board wants to be aligned with the process, the tools and forms used to evaluate the Superintendent. He stated board members have expressed not being excited about the current process that was adopted a few years ago and it needs to be discussed openly. Ideally, he shared, he would like to move forward by ether adopting an old process, keep the current process or maybe establish a committee to adopt a new process.
Mr. Sherrill opened up discussion to Board members and also confirmed a motion was not needed since this was a discussion and possible action.
Judy Hopper suggested building a rubric from the job description. Jay Sherrill asked about the possibly of missing things in regard to the way the district operates, such as COVID, that may not be listed in the job description. Mrs. Hopper confirmed the last line of the job description covers these items by stating “performs such other tasks.” She shared she formatted a document of items using the job description that is more detailed than the current board policy, but also mirrors it. She suggested the board look it over and use it as a framework. She said it’s not something a decision needs to be made on this evening.
Jay Sherrill commented the board needs to reflect policy DB because there is language that was updated when the policy changed, but still has the old form and things in it that aren’t exactly what the board adopted and has been doing the past three years. Mr. Sherrill continued by saying regardless of what happens, the board policy needs to reflect it moving forward. He also stated it needs to be a fair evaluation tool and agreed upon by all, including leveraging input by the Superintendent.
Gail LoPresto said there needs to be a starting point and was impressed with Mrs. Hopper’s document. She also suggested having the Human Capital committee work on this. Mr. Sherrill said he wasn’t sure there was a Human Capital Committee, but said a committee could be established to bring recommendations to the board. It was suggested that Patricia Balenseifen, Chief Executive of Human Capital, serve on the committee due to her leadership in Human Relations and with her expertise in a good evaluation process. It was also recommended that Dr. Rhodes serve on the committee. Mrs. LoPresto asked if a Human Relations Committee is the correct choice to work on this. She suggested having two board members work on the process, stating it would take a lot of time and work. She agreed Dr. Rhodes, as a key player, should play a part, but maybe not in the initial research and development.
Mr. Sherrill said to keep in mind this would be the process in which a future board would leverage this action. He also reminded the board, out of respect for OSSBA, a lot of effort was put into the current tool mirroring OSSBA and said it’s used by many districts. He stated there was a reason the board adopted it in the first place, but confirmed the board gets to decide the process it uses.
Mrs. LoPresto suggested there be more discussion once a board committee looks at developing their own evaluation process. Mr. Sherrill reminded the board it would entail developing some type of rubric, ability and the process in which it is implemented.
Laura Holmes reminded the board there are state regulations that mandate certain areas in which an administrator has to be evaluated.
Gail LoPresto mentioned she didn’t know who changed the policy when the instrument was changed. Jay Sherill said he believes there were some revisions, but doesn’t think it reflects the policy and process that was adopted.
Laura Holmes expressed concern over the policy stating the process will be concluded before consideration of the Superintendent’s contract. She went on to explain previously when the Superintendent was on a three-year contract, it was less of an issue because you were adding on at the back each year.
Gail LoPresto explained during COVID, having to meet through Zoom, the board was unable to follow the current process. Laura Holmes said she had many districts have the same problem because they didn’t want to do the Superintendent’s evaluation through Zoom. She went on to say, Dr. Rhodes’ contract is renewed annually so wherever the evaluation process is, it needs to finish by January or December. Ms. Holmes said the current evaluation has not been completed and current policy says it has to be done by June. She also explained policy also states it must be done before the Superintendent is rehired. Ms. Holmes confirmed the evaluation still has some parts that need to be completed but said it should come to a conclusion when everyone signs off, Dr. Rhodes receives it and it’s completed during this fiscal year.
Laura Holmes said if the board chooses to do something different it should begin in July and be completed by next January or February at the latest. Jay Sherrill commented half the year is over by then, which makes it difficult. Ms. Homes agreed and reiterated if the board wants to hire the Superintendent in February, the evaluation has to completed by that time.
Steve Burger asked about state laws. Ms. Holmes explained historically, April 10 was the deadline to let teachers know whether or not they’ve been rehired, administrators, February or March and Superintendents, January or February. She said the law changed a number of years ago to the first Monday in June to let teachers know. Ideally, she said, you want to complete evaluations, prior to letting teachers know. Laura Holmes also mentioned that the district doesn’t want to wait too late to rehire staff so as not to lose administrators and teachers to other districts due to timelines.
Gail LoPresto mentioned she remembers doing the Superintendent evaluation in May. She said for last four quarters she thought they were good, and that should be the year, because of COVID and how crazy things were. Jay Sherrill confirmed the board was good because they met four times a year to go over modules. He said the year before, the prior Board President decided due to COVID, they wouldn’t meet, but the board still came together in June, possibly April, and did the entire evaluation process and filed it in the Superintendent’s book. He also said the board discussed when to meet and review the evaluation modules and has followed the schedule.
Mr. Sherrill stated each year the Superintendent gets 4 formal evaluations over different modules and they are filed. He said even though it’s not the board’s policy, this should meet the letter of the law. Laura Holmes said there was no requirement under the law that requires a written evaluation of the Superintendent, however the Board’s policy has that procedure.
Mr. Sherrill explained the current board came together 3 years ago and adopted a new policy that has been followed ever since, even though the changes weren’t reflected. He agreed the Board needs to figure it out. Mr. Sherrill said the Board agreed to a process and has followed the process. Laura Holmes agreed and said it’s just the timing was off. Both Mr. Sherrill and Mrs. LoPresto agreed with her. Mrs. Holmes stated others have also been off because of COVID, but said it was less of an issue when it is an ongoing contract, opposed to a 1-year contract.
Steve Burger wanted to know if the Board violated the policy because of voting on the contract prior to completing the evaluation. Laura Holmes answered the policy was violated, but it was not a violation of the law. Ms. Holmes explained it doesn’t undo or negate what was done. Jay Sherrill stated going forward it can and should be corrected. Gail LoPresto wanted confirmation there was a 1-year contract with Dr. Rhodes. Ms. Holmes confirmed there was.
Jay Sherrill asked the board if they wanted to keep the policy the way it is today and start following it with changes to the process to match the policy or establish a committee to look into a new tool and new process in which the committee can bring a recommendation to the board to be discussed and agreed on. Gail LoPresto agreed this should be done. Steve Burger also was in favor of a committee. Judy Hopper suggested using the OSSBA to finish off this year.
Judy Hopper asked for the Board to abide by the policy in the future, how can it be made to work if the Board wants to do the Superintendent’s contract by February/ Jay Sherrill said a multiple year contract could be signed. Laura Holmes suggested the evaluation period could be from January to December. She said you could go over the fiscal year, but the board would need to designate what periods of time to evaluate. Gail LoPresto asked what this has to do about a multi-year contract. Laura Holmes explained the time frame of evaluating a multi-year contract opposed to a 1-year contract. Gail LoPresto shared there has only been 1 multi-year Superintendent in the past 25 years, Dr. Randy Dewar. She said all Superintendents wanted and were on a 1-year contracts.
Jay Sherrill verified the Board will continue with the current process for this fiscal year. Laura Holmes confirmed once the Board knows what they want to do as far as an evaluation tool, the policy could be made to fit within the timeframe as the evaluation. Board Members were in agreement.
The Board discussed forming an evaluation committee and having Dr. Rhodes, Patricia Balenseifen and Laura Holmes involved. The Board will provide a preliminary framework for the evaluation committee to utilize. Jay Sherrill said he will reach out to Board members individually to establish the committee. He said the next step would be for the committee to bring recommendations to the board to be discussed.
Mr. Sherill thanked Laura Holmes for her expertise and input.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2022-2023 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL AND SHELLY ROPER PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).
Gail LoPresto made a motion at 6:06 p.m. to enter into executive session for the purpose of discussing renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:31 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto and Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2022-2023 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL AND SHELLY ROPER.
Gail LoPresto made a motion to renew employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #15 – DISCUSSION AND MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:32 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Special Board Meeting March 2, 2022
SPECIAL BOARD OF EDUCATION MEETING
Wednesday, March 2, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Wednesday, March 2, 2022 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Monday, March 1, 2022 at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 12:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Steve Burger was absent.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $9,200,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.
Jordan Smith, financial advisor at Stephen L. Smith Corporation, provided details of 3 bids that were submitted. He also provided a list of recent bond sales for comparison and commented that the bids submitted were in line with current market rates. He said the district had forecasted conservatively for a 3% interest rate and that the interest rates submitted on the bids were less than projected. The bids submitted:
Bids Received Net Interest Cost Interest Rate
The Baker Group, Oklahoma City, OK $508,700.20 1.579814
RW Baird & Co., Milwaukee, WI $600,438.00 1.864714
Bank of Oklahoma $614,238.00 1.907571
Charity Avery made a motion to accept the low bid from The Baker Group, Oklahoma City, at an interest rate of 1.579814 percent on the Sale of the $9,200,000 General Obligation Combined Purpose Bonds, dated: April 1, 2022. Gail LoPresto seconded the motion. Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $9,200,000 BY THIS SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.
Charity Avery made a motion to authorize the issuance of the $9,200,000 General Obligation Combined Purpose Bonds, dated: April 1, 2022, and fixing other details for the issuance of said bonds. Judy Hopper seconded the motion. Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Mr. Smith said this motion allows Stephen L. Smith Corp. to complete the necessary registrations and legal documents to complete the bond sale transaction.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
At 12:12 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion.Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
March 7, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, March 7, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 7, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – KENNETH COOPER MIDDLE SCHOOL
Jason Burkhart, Principal, led the Pledge of Allegiance and Moment of Silence. He thanked Dr. Rhodes and the Board for allowing him to brag on Cooper Middle School. He stated it was an honor for Cooper to be represented during Youth Arts Month and shared fine arts has always been important to him. He said Cooper Middle School takes great pride in their performing/visual arts programs.
Mr. Burkhart introduced Orchestra Director, Sara McKean, and said over the past two years, Ms. McKean has done an amazing job of rebuilding their program. He congratulated her on recently being appointed the district’s new Silver Springs Director and said under Ms. McKean’s direction, Cooper’s orchestra enrollment has tripled. Mr. Burkhart also shared they earned superior ratings at OSSAA contests and had 6 members qualify for North Central Honors Orchestra.
Director, Sara McKean thanked the board for allowing them to share their music and said it was special to them. The orchestra played two pieces they performed at state contest this past week.
Board President, Jay Sherrill, thanked Mr. Burkhart, Ms. McKean and the orchestra for a fantastic performance and said, “Student performances were always the best part of any board meeting.”
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – DISCUSSION AND POSSIBLE MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS.
Brandy Ball, Fine Arts and Gifted Coordinator, explained Youth Arts Month is a nation-wide celebration of the arts. She said thinking about our new district logo and how wonderful it is to be able to come together and perform again. This year’s theme for our Youth Arts Month celebrations is “VISIBILITY.”
Highlights of tonight’s Putnam City’s Youth Arts Month program included:
1. Art work displayed throughout the building
2. Silver Strings Quartet directed by Sara McKean
3. Kenneth Cooper Orchestra performance directed by Sara McKean
4. Elementary video music performance from Northfest, featuring students from Ralph Downs, Harvest Hills, Will Rogers, Dennis, and Wiley Post singing “Dancin’ on the Rooftop.”
5. Putnam City West Trumpet Quintet performance, under the direction of band chair Charya Wolfe (Director, Edward Hudson, was not present due to a musical rehearsal.)
6. And the opening number from the Putnam City High School’s musical, “Once on this Island,” directed by Allyson Kubat.
Ms. Ball recognized the following Fine Arts District Team Chair Leaders. She praised them for working above and beyond the classroom to support all our fine teachers and students.
Emily Funkhouser – Elementary Music
Doug Flemming – Performing Arts
Alicia Underwood – Elementary Visual Art
Kristin Geist – Orchestra
Laura Ogles – Secondary Visual Art
Stephanie Keegan-Moring – Secondary Vocal Music
Charya Wolfe – Band
Sara McKean - Silver Strings
Emily Funkhouser, music teacher at Ralph Downs Elementary, read the following Youth Arts Month Proclamation:
Youth Arts Month Proclamation
WHEREAS, arts education contributes powerful educational benefits to all elementary and secondary students including the following:
• Fine Arts education develops students’ creative problem-solving and critical- thinking abilities;
• Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
• Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
• Fine Arts education reinforces and brings to life what students learn in other subjects;
• Fine Arts education interrelates student learning in production, history, communication, citizenship and aesthetics.
WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;
THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.
NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.
Ms. Funkhouser asked Board President, Jay Sherrill, with the board’s consideration and vote, to approve this proclamation declaring March as Youth Arts Month.
Brandy Ball presented the 2022 Putnam City Youth Arts Month Visual Art Showcase Winners with certificates. The three special honorees and recipients were:
Northridge Elementary: Noemi Martinez, 5th grade, teacher - Amanda Davis
Cooper Middle School: Sydney King, 8th grade, teacher - Meleia Meyer
Putnam City Academy: Emma Renton, teacher - Steve Whitfield.
Ms. Ball encouraged everyone to view the Youth Art Month student gallery displays throughout the administration building and at school sites around the district. She extended an invitation to attend musicals, plays, concerts, and events around the district this month. She said posters were displayed above the sign-in table with details and dates.
Ms. Ball was excited to announce London representatives were visiting Putnam City North High School on Wednesday to officially invite our orchestras and bands to participate in their 2023-2024 New Year’s Eve celebrations. She congratulated our directors and students whose dedication to music earned them this honor and opportunity.
Ms. Ball said on March 15th the Skydancer Bridge will be lit in honor of Putnam City Arts.
She also invited everyone to attend the annual District Fine Arts Festival on May 7th at Putnam City North High School.
In closing Ms. Ball thanked everyone for attending.
President, Jay Sherrill, thanked Brandy Ball and everyone for their performances.
Gail LoPresto made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #4 – SUPERINTENDENT’S REPORT
Last week included one of my favorite events of the year, an opportunity to honor our amazing Putnam City educators at the Teacher of the Year presentation. At our last Board meeting, I highlighted our top five excellent educators as chosen by the Teacher of the Year Committee and tonight I’m honored to recognize Delois Byrd as the 2022 Putnam City District Teacher of the Year. Mrs. Byrd is a Special Education teacher at Arbor Grove Elementary and as Principal Brenda Davis recently said, has helped countless kids learn to read. Interesting enough, I was able to meet the younger brother of Delois, who flew in just to be at the Teacher of the Year event to congratulate his sister. He shared with me a story from their childhood. Delois, a couple of years older, had first learned to read and expressed her excitement. She said to him, I have learned to read, and I will also teach you to read because it opens a whole new world. How cool is that! Her first student was her younger brother. Congratulations to Mrs. Byrd. You make us Putnam City Proud!
Last month, the State Department of Education made several million dollars available for Oklahoma classroom teachers through a partnership with Donors Choose. I’m pleased to report tonight that 176 of our teachers had their projects funded for a total of more than $93,000. Thanks to our teachers for participating and helping attract this great investment in our students.
I’m also very excited to share that our new Putnam City logo recently won a major award. The Addy’s are advertising’s version of the Emmy or Grammy awards. Our new branding was awarded a gold Addy in the logo design category for Oklahoma and now moves on to the District and National awards later this year.
We have some great sports news too. Our PC West boy’s basketball team advanced to the State Tournament. The Patriots open state play on Thursday afternoon at OU in Norman. Good luck to them! I also want to highlight the PC West girls and PC North girls and boys teams who all made it to the Area Tournament last weekend. We’re proud of all of our PC Teams!
Finally, as we are on the eve of Spring Break, I want to thank everyone in our District for your continued hard work and support. There’s no question this has been one of the most challenging school years any of us have experienced, but our amazing educators have continued to keep a positive attitude and bring their absolute best to our Putnam City classrooms each day. Our kids are benefiting for your efforts each and every day and we appreciate you. I hope everyone is able to get away to rest and re-charge during the break. When we return in a couple weeks, we’ll have just nine weeks left in the school year!
Dr. Rhodes thanked PCACT and the Foundation for their involvement in putting on Teacher of the Year event.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Judy Hopper thanked each of the student groups that performed and spoke of the importance of fine arts in our student’s education. Mrs. Hopper also talked about the importance of social emotional learning tools provided to our teachers and how they can help in our classrooms. Mrs. Hopper commented about an email sent out by Sarah Tempest, District Testing and Counselor Coordinator, to principals with information regarding the website, “We.org.” She expressed how easy it was to use and the fabulous content and activities it offers. She also shared last week she participated in a presentation by the SEC committee with Dr. Kevin McPherson and Dr. Gregory McPherson. She said the workshop entailed social/emotional engagement and expressed it was so good she felt like she was on a retreat. Currently, Mrs. Hopper said the doctors are working with students at Putnam City North, Tulakes Elementary and Coronado Elementary. Mrs. Hopper provided a legislative update saying that we need to keep an eye on Senate Bill 1442 currently under consideration. The bill prohibits public schools from using certain funds to promote concepts of social emotional learning. Ms. Hopper also encouraged anyone who has a YES! Grant need, to please submit them to Jennifer Seal, Putnam City’s Foundation President. She closed by congratulating teacher Kim Tran at Rollingwood for her Black History presentation last week.
Steve Burger thanked the groups for their outstanding performances. Mr. Burger also congratulated the visual art winners. He read an email he received from retired administrator-teacher, Jacky Parish, who currently subs for our district. Mr. Parrish thanked the board for approving Substitute Covid Stipends for February and March and spoke of the increased number of substitute teachers the district is getting and the positive impact. Mr. Parrish expressed hope for it to continue the rest of the school year. Lastly, Mr. Burger shared concern over current hardship situations our students and their families may be facing due to prices on the rise.
Gail LoPresto started by saying how proud she is to be part of a District that values the Fine Arts like Putnam City. She said we are known for our Fine Arts programs. She congratulated Coordinator, Brandy Ball, principals and teachers for their hard work and efforts. Mrs. LoPresto stressed It’s not something that happens everywhere and it’s so important to our student’s education.
Charity Avery also thanked everyone for their performances and said how great they were. She mentioned all the competitions that have occurred these past few weeks and congratulated each student on their hard work, dedication and amazing results. Mrs. Avery publicly recognized Western Oaks Middle School teacher Mark Fuller who is retiring from the district this year. She shared Mr. Fuller taught several members of her family and said he has done a wonderful job for our district and will be truly missed.
Jay Sherrill commented that you don’t have to look far to find excellence in the performing arts, athletics or any of our many extra-curriculars our district offers. He said this is a wonderful time and year, but it’s just one month and we have excellence happening all year-around. Mr. Sherrill encouraged everyone to support these events and activities. He shared it’s so great to see how the arts have impacted his family personally, as well as district families and said he loves to be part of a district that cares so much and continues to invest in our students, families and community. He thanked teachers for making it happen.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 21, 2022
b. Minutes for special board meeting on March 2, 2022
c. Purchase orders dated February 16, 2022 through March 1, 2022 inclusive for the 2021-2022 school year
d. Financial Reports
e. Activity Fund Cash Summary
f. Elementary and Secondary Contracts
g. Out-of-State Trips
i) Putnam City High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
ii) Putnam City High School Air Force JROTC cadets to Orlando, FL on May 23-27, 2022 to tour the Kennedy Space Center and the Naval Air & Space Museum
h. Overnight Travel
i. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.
Judy Hopper made a motion to approve renewal of employment for certified administrators as listed on Attachment B for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Jay Sherrill thanked administrators and said he appreciates their hard work.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO APPROVE REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.
Judy Hopper made a motion to approve Revised Federal Claims Approved Signatures for the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye
Dr. Rhodes commented on items #9 and #10 and explained anytime there is a change in the business office, we have to have board approval for the new person to be able to certify and approve certain expenditures. He said these particular items will entail additional federal funds that we will be receiving called American Recovery Program.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO APPROVE REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.
Gail LoPresto made a motion to approve Revised Emergency Federal Claims Approved Signatures for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF FINANCE AND A HEAD FOOTBALL COACH AT PUTNAM CITY WEST PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).
Gail LoPresto made a motion at 5:48 p.m. to enter into executive session for the purpose of discussing employment/appointment of an Executive Director of Finance and a Head Football Coach at Putnam City West pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:59 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Steve Burger, Gail LoPresto, Charity Avery, and Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing employment/appointment of an Executive Director of Finance and a Head Football Coach at Putnam City West pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF FINANCE.
Gail LoPresto made a motion to employ/appoint Ryan Spilman as Executive Director of Finance. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO EMPLOY/APPOINT A HEAD FOOTBALL COACH AT PUTNAM CITY WEST.
Judy Hopper made a motion to employ/appoint Willis Alexander Jr. as Head Football Coach at Putnam City West. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, nay; Sherrill, aye.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
Gail LoPresto made a motion at 7:00 p.m. to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:27 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Steve Burger, Gail LoPresto, Charity Avery, and Jay Sherrill and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #18 – DISCUSSION AND MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:28 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Special Board Meeting March 8, 2022
SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 8, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 8, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.
Dr. Fred Rhodes welcomed board and administration members and began the discussion by reviewing the current strategic plan developed during the 2016-2017 school year.
Insert Graphic Here:
He gave some examples of goals that had been achieved:
• Virtual, on demand professional development
• Advanced degrees – many district and site administrators working toward doctorate degrees
• Student access to appropriate technology on demand
• Robust STEM program
• Excellent administrator internship program
• Childcare for employees
The district is still working toward some of the goals included in the previous strategic plan:
• Community partnerships to provide wrap around services for students and their families
• University partnerships
• Staff diversity
Dr. Rhodes said the district started the planning process last year with the development of the new “Go Boldly” logo. During that time, stakeholders were surveyed and provided Information that was used to develop the rebranding and new logo. The administrative team then used that information to provide a framework as a starting point for the strategic plan. Brandon Carey with OSSBA will lead the board in a process to review the framework and to provide feedback that will then be used to develop the final strategic plan.
Executive Director of Operations, Shbrone Brookings presented the proposed vision and mission statements.
Proposed Vision Statement: To be an inclusive home for all students, served through innovation and excellence for success in life. Key words from rebranding surveys to develop the proposed vision included: home, inclusive, excellence and innovation.
Proposed Mission Statement: To provide a transformative experience that ignites a passion for learning, sparks imagination, and empowers student to achieve personal success and enrich the community. The key concepts incorporated in the mission statement included: ignite, spark, passion, empower, transform, achieve, successful, enrich.
Dr. Keely Frayser, Executive Director of Curriculum, Instruction & Assessment, presented three focus areas the administrative team felt were important to identify before developing specific goals. The focus areas incorporate everything the district does that impacts students, both directly and indirectly. The proposed focus areas are:
• Empowerment – Relationships and School Culture/Climate
• Excellence – Academics and Beyond
• Environment – Resources
Empowerment would include all student services including non-academic areas and all forms of internal and external communications.
Excellence would incorporate curriculum and instruction, professional development, and all extracurricular activities.
Environment includes all resources utilized by the district to support students and staff. Shbrone Brookings mentioned the infrastructure works together to provide for the whole student. Some of those departments and services mentioned were facilities, human resources, technology, food service, financial services, etc.
Brandon Carey then reviewed the proposed vision statement and encouraged board members to share their responses to the statement and to provide additional ideas they would like to include in the vision statement. Board members then discussed and recorded all ideas for reference in developing the final vision statement at a future meeting.
Feedback regarding the vision statement included incorporating the “Go Boldly” slogan into the statement. Also discussed was the importance of communication and overcoming language and cultural barriers to engage the community and all parents. Board members also discussed that the vision statement needs to be adaptable for the future.
Mr. Carey then led the board through the same steps for the proposed mission statement. Again, all ideas and explanations were listed so they could be referenced later for developing the final mission statement.
The board discussed that safety of the students and staff is extremely important and suggested that might need to be added to the mission statement or perhaps emphasized in the “focus areas.” They discussed that celebrating diversity, inclusion and equity is necessary to prepare students for real world experiences and should be embodied in the strategic plan.
Mr. Carey also began the process for the three proposed focus areas. The board was still discussing the first focus area when the meeting was adjourned.
ITEM #3- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
At 7:01 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.
Special Board Meeting March 21, 2022
SPECIAL BOARD OF EDUCATION MEETING
Monday, March 21, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 21, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, March 10, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.
Dr. Fred Rhodes welcomed board and administration members and Brandon Carey with OSSBA. Brandon Carey did a brief review of the feedback provided at the March 8, 2022, meeting of the proposed vision and mission statements and the proposed focus areas. Board members were given an opportunity to expound upon the feedback from the previous meeting. Every idea was captured so that it could be reviewed and considered as the strategic plan is completed.
Board members picked back up with the proposed “Empowerment” focus area and reviewed their feedback and added some new ideas for this area. Empowerment refers to relationships and school culture or climate. Non-academic student services and communications (internal and external) are examples of components of the “Empowerment” category.
Some of the discussion centered around “Empowerment” focus included:
• Providing schools with wrap around services to meet the whole needs of the student.
• Inclusivity and equity of services and opportunities for all students regardless of cultures, languages, disabilities, etc.
• Study census and demographic information to be proactive in anticipating and/or responding to trends and changes for future. (Example: where is the population growth and allocating resources to those areas.)
• Make certain identifiable goals are measurable.
• Expanding services to include more vocational programs, social emotional learning, alternative programs; extracurricular activities to keep students engaged.
Brandon Carey then invited board members to provide their responses to the next proposed focus area “Excellence.” This category includes academics but also applies to all activities, clubs, sports, organizations, and competitions that students can participate in. Board members were encouraged to add all new ideas to be considered within this category. Each thought was discussed and captured for review and possible inclusion in the final strategic plan.
The board did not complete the “Excellence” focus area before they adjourned. They will begin at that point at the next special board meeting for strategic planning on Thursday, March 24, 2022.
ITEM #3- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
At 7:04 p.m. Gail LoPresto made a motion to adjourn. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.
Special Board Meeting March 24, 2022
SPECIAL BOARD OF EDUCATION MEETING
Thursday, March 24, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, March 24, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, March 22, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED SUMMER SCHOOL PROGRAM FOR 2022.
Charity Avery made a motion to approve the Amended Summer School Program for 2022. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes explained that the amendment included an increase in pay for summer school to recruit more teachers and staff to sign up for summer school. Federal funds would be used for the summer school program. The amendment also included changing elementary and middle schools to Monday – Thursday to encourage student participation. High School would remain Monday – Friday since it is primarily credit recovery.
ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR APRIL 1, 2022 THROUGH THE REMAINDER OF THE 21-22 SCHOOL YEAR. (NOT TO EXCEED $500,000 FROM 22-11-793)
Judy Hopper made a motion to approve the Substitute Stipend for April 1, 2022 through the remainder of the 21-22 school year. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.
Steve Burger asked if the substitute pay could be reviewed before the start of the 22-23 school year. He would like to extend the increase in substitute compensation even after the federal funding expires to make the district more competitive with or better than other districts.
ITEM #4 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.
Dr. Fred Rhodes reported that he and Jay Sherrill presented the proposed vision, mission and focus areas to the Putnam City Foundation at one of their recent board meetings. He said they will continue to present to other stakeholders for their input.
Board members reviewed the proposed “Excellence” focus area pertaining to “Academics and Beyond.” This category includes not only academics but all activities, clubs, sports, organizations, and competitions available to students.
Some of the discussion regarding “Excellence” included:
• Recruiting and retention of the best teachers/staff and providing additional professional development to assist emergency certified teachers in transitioning to standard certification.
• Review professional development opportunities to ensure training is being shared within the district and resources are being used to maximize impact.
• Exceed required state standards and find alternatives within the required guidelines.
• Expand I-Cap, gifted, extracurricular, alternative, career tech, concurrent, social emotional learning programs.
Brandon Carey then invited board members to provide their responses to the next proposed focus area “Environment.” Included in this category is all resources including departments that support students and staff. Examples are Human Capital, Finance, Technology and Operations. Board members were encouraged to add all new ideas to be considered within this category. Each thought was discussed and captured for review and possible inclusion in the final strategic plan.
Discussion pertaining to “Environment” included:
• Clean, safe, and attractive facilities with new schools/building based on population growth and activity or program needs.
• Long term investment strategy to ensure district maintains financial stability.
• Project future technology needs for students and staff.
• Increase visibility and standardize virtual communication across the district.
• Recruitment/retention of teachers and staff via exit interviews, expansion of employee childcare, bimonthly pay, etc.
The next steps in the process were discussed. Dr. Rhodes said that the proposed vision, mission and focus areas will be shared with principals and faculty so they can respond with their ideas and needs within their buildings. He also plans to get feedback from PTOs, Putnam City Museum, and possibly host townhall meetings to include parents.
The administrative team will take all the feedback and make sure that it is aligned within the proper category and prioritized for implementation. The updated five-year strategic plan would then be presented for final approval. Dr. Rhodes hopes that would be achieved before the end of the summer.
Board members thanked, Brandon Carey with OSSBA for his assistance.
ITEM #5- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
At 6:52 p.m. Steve Burger made a motion to adjourn. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.
April 4, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, April 4, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 4, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 1, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Sandy Lemaster, board clerk; and others. Dr. Fred Rhodes was absent due to illness.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORONADO HEIGHTS ELEMENTARY
Stephanie Wallace, Principal, led the Pledge of Allegiance and the Moment of Silence. She showed a video of Coronado students observing Global School Play Day which is held on the first Wednesday of February annually.
The purpose of the “play day” is to give students the opportunity to “just play” and the teacher takes on the role of a “coach.” Students are allowed to bring toys from home, but the toys can’t be digital. Students build social skills, solve problems, use their imaginations and creativity and “work” collaboratively during Global School Play Day.
Mrs. Wallace said Coronado Elementary is planning to have another School Play Day on May 13th and board members and administration are invited to attend. She also said their counselor, Mrs. Lamb Swanigan has challenged other Putnam City schools to have their own School Play Day.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT
Jeff Bardach, Communications Director, read the Superintendent’s Report on behalf of Dr. Rhodes.
The month of April and the start of Spring signal many new beginnings. For those of us in education, it signals the beginning of an exciting and busy time for our District. As we’re coming out of two years of our events being severely impacted by the Covid-19 pandemic, we’re so excited to have many of our beloved Spring events back on the calendar. This Thursday afternoon we’ll host our District Career Fair from 3-6pm at Francis Tuttle’s Reno Campus. In the coming weeks, we’ll celebrate being back together for the Putnam City Cancer Classic 5K Run and the Foundation’s Wall of Fame Celebration. We’re also just a few short weeks away from graduations at all three of our high schools. We’re so excited for Spring!
We are also excited to welcome the newest member of the District Administration Team. Ryan Spilman joined us last Monday as our new Executive Director of Finance. Mr. Spilman comes to Putnam City as a graduate of the University of Oklahoma where he also earned his MBA. He’s a US Army Veteran who has spent the past two and a half years with Meta Special Aerospace in Oklahoma City. Mr. Spilman is married with two children and a third on the way. He’s not here tonight as he’s completing his Military duties, but we welcome him to the Putnam City Family!
And finally, as many of you know, we have a School Board Election tomorrow for Office Number 2. We encourage all registered voters in that area to exercise your right to vote. If you’re not sure if you live in the district for Office Number 2, you can go to okvoterportal.okelections.us, put in your voter registration information and find out. The polls are open from 7am-7pm.
ITEM #4 – COMMENTS BY BOARD MEMBERS
Judy Hopper loved Coronado’s presentation and said she believes in children learning through play. She said it also aligns with legislation that was passed last year allowing schools to designate play time for younger children. Mrs. Hopper attended the recent Science night at Capps Middle School and recognized Gracie Ramirez for organizing the event. She also mentioned that Tyrea Craig has organized student panels on Wednesday, April 6th in the Board Room where students get to provide feedback that will be considered as the district continues to work on a 5-year strategic plan. Mrs. Hopper recognized the faculty at Putnam City North, particularly the office staff, as they dealt with a water shortage at the school. She said the office staff is really the first responders when issues arise, and they work very hard to assist parents and students in a calm and soothing manner. She mentioned that there is a vacancy on the administrative team that the board members want filled so there is a second in command. She also mentioned that Summer Recharge pay is $35 per hour and encouraged teachers to sign up to work summer school.
Steve Burger also gave a shout out to the Putnam City North staff and said they were a good example of everyone pulling together. He mentioned that there are other elections in the metro area and encouraged patrons to vote for any elections in their district even if they didn’t live in Putnam City Seat #2. He said that it is important for middle school and high school students to “have fun” and noted Putnam City North’s Make-A-Wish event and encouraged schools to find ways to make school “fun” whenever possible. Mr. Burger said the district has done a great job of recruiting substitutes including the twenty plus on tonight’s personnel report. He said spring has a high volume of staff absences due to all the student activities at the end of the year, so substitutes are needed. He encouraged principals and administrators to share their input for the district’s strategic planning that is currently in process. He said the board is excited about the future of the district.
Gail LoPresto agreed with the previous comments. She said she attended the first dance production at Putnam City High School recently and said it was very good and she is excited for the school to offer dance to the students. Mrs. LoPresto also thanked Coronado Elementary for their presentation.
Charity Avery said she loved hearing the student comments in the Coronado video. She missed the Capps Science Night but thanked everyone involved. She said that it is difficult for her to come to activities during the day due to her work schedule, but she tries to come to as many evening events when she has advanced notice. She thanked the administrative team and teachers for their hard work and especially recognized the staff at Putnam City North. She said she knows everyone does their best to manage stressful situations. She said she hopes the district will get more needs met as vacant positions are filled.
Jay Sherrill said he recently attended a Square Dance Night at Rollingwood for his 2nd grade student and it was a pleasure. He reminisced about participating in square dancing when he was a student at Rollingwood. He said Mrs. Baxter did an awesome job of showing cooperation between the students and the 50+ students that participated had so much fun. It was awesome to have an event back in Rollingwood and he appreciated all the teachers that made it happen. Noting that the election was the next day, he extended a heartfelt thank you to everyone. He said it has been a pleasure to serve the district that has given so much to him and his family.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on March 7, 2022
b. Minutes for special board meeting on March 8, 2022
c. Minutes for special board meeting on March 21, 2022
d. Minutes for special board meeting on March 24, 2022
e. Purchase orders dated March 2, 2022 through March 30, 2022 inclusive for the 2021-2022 school year
f. Financial Reports
g. Activity Fund Cash Summary
h. Activity Fund Transfer List
i. Declaration of Obsolete Items
j. Elementary and Secondary Contracts
k. Out-of-State Trips
i) Putnam City North High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
l. Overnight Travel
m. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Board members commented on the upcoming retirements and especially recognized Burl Butler of Putnam City High School and Sheila Swanner of Rollingwood Elementary School.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on the amended Attachment A provided at the table. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR APRIL 1, 2022 THROUGH MAY 19, 2022. (NOT TO EXCEED $450,000 FROM 22-11-795)
Judy Hopper made a motion to approve Class Coverage Stipend for April 1, 2022 through May 19, 2022. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Steve Burger said this is a really positive thing for teachers and several have contacted him and told him how much they appreciate that the district recognizes the stress they have been under.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING DECLARATION OF EMERGENCY LEAVE DAYS.
Judy Hopper made a motion to approve Declaration of Emergency Leave Days. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Mrs. Hopper commented that this another good thing the district is doing for teachers.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.
Gail LoPresto made a motion to approve Revised Federal Claims Approved Signatures for the 2021-2022 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.
Gail LoPresto made a motion to approve Revised Emergency Federal Claims Approved Signatures for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:18 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
April 18, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, April 18, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 15, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DENNIS ELEMENTARY SCHOOL
Renita White, Principal, led the Pledge of Allegiance and Moment of Silence. Ms. White said she was happy to report the “fun” is back in her building this year! She expressed excitement and joy over the return of in-person activities such as parent conferences, their recent annual Color-Run fundraiser and student concerts. Ms. White proudly introduced Andrea Bartlow and Pam Doughty, choir directors of Dennis’s Circle of the State Honor Choir. She said students in Honor Choir have to audition to be in the Circle of the State Honor Choir. The choir performed two songs: “Grow, Little Tree” and “I Sing Because I’m Happy.”
Jay Sherrill, Board President, thanked the choir and said it was wonderful.
ITEM #2 – PRESENTATION BY PUTNAM CITY MUSEUM COMMITTEE
Kent Mathers, Chairman, presented the Board and District with the Museum’s Lifetime Service Award plague, which lists the names of all recipients of this prestigious award. Mr. Mathers explained each year the Museum Committee nominates and recognizes volunteers for their contributions to the district. This year, Mr. Mathers said the committee chose four new winners and honored them prior to the board meeting. He said the plaque will be on permanent display in the Administration building.
Jay Sherrill, Board President, said the Board appreciates the museum and everyone listed on the plaque for their service. He encouraged everyone to take a moment to look at it and commend the honorees.
ITEM #3 – STAFF RECOGNITION AND REPORTS (THIS ITEM WAS ITEM #4 AND WAS MOVED TO ITEM #3.)
Superstar Teacher Recognition – Jennifer Seal, Putnam City Foundation
Jennifer Seal, Putnam City Foundation President, and Eric Winkle, PCACT President, recognized and honored our 2021-2022 Putnam City Superstar teachers. Ms. Seal explained this program started several years ago in efforts to recognize outstanding teaching in those early years and to also hopefully retain these Superstars and showing them they made the right decision to serve students in the Putnam City School District. Th¬ese are teachers who are in their first or second year and were chosen by their principals for going above and beyond expectations. Eric Winkle shared a short video of this year’s Super Star Teachers being presented their awards with a surprise visit to their sites by the Foundation and PCACT.
2021-2022 Putnam City Superstar Teachers:
Laura Combs, Special Education, Apollo Elementary
Makayla Engle, Kindergarten, Apollo Elementary
Madison Mathews, 1st Grade, Central Elementary
Emma Miller, 3rd Grade, Central Elementary
Tracy Hopson, 4th Grade, Coronado Elementary
Sara Harris, Pre-K, Dennis Elementary
Bethany Cherryholmes, 4th Grade, Downs Elementary
Brittany Orr, 3rd Grade, Harvest Hills Elementary
Raul Carrillo, 3rd Grade, Hilldale Elementary
Laura Caruthers, Special Education, Lake Park Elementary
Kaitlyn Cagle, 4th Grade, Northridge Elementary
Stephanie Westmoreland, 5th Grade, Northridge Elementary
Natilee Benefield, 5th Grade, Overholser Elementary
Maria Castro, 5th Grade, Overholser Elementary
Jesse Elledge-Kellogg, 4th Grade, Rollingwood Elementary
Julia Minter, Art, Rollingwood Elementary
Blair Jones, 3rd Grade, Tulakes Elementary
Aide De Leon, Kindergarten, Western Oaks Elementary
Kelsey Sanchez, 1st Grade, Wiley Post Elementary
Ashley Easlon, Kindergarten, Will Rogers Elementary
Madison Hyland, 2nd Grade, Windsor Hills Elementary
Micaela Maxham, Special Education, Capps Middle School
Timothy Traylor, Math, Cooper Middle School
Ryan Querbach, ELL, Hefner Middle School
Summer Ward, Science, Mayfield Middle School
Niya Smith, Title I Reading, Western Oaks Middle School
Macy Dedmon, French, PC High\
Bryan Leftwich, Film & Broadcasting, PC North
Chelsea Robinson, Social Studies, PC West
Eric Winkle congratulated everyone and said in a few years he wouldn’t be surprised to see them back being honored as a site or district Teacher of the Year.
ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING ORGANIZATION OF BOARD OF EDUCATION FOR 2022-2023; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK AND ENCUMBANCE CLERK. (THIS ITEM WAS ITEM #3 AND WAS MOVED TO ITEM #4.)
Gail LoPresto made a motion to nominate Judy Mullen-Hopper for President. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Charity Avery for Vice-President. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Sandy LeMaster for board clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Tina Losawyer for deputy board clerk. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Fonda Watkins for encumbrance clerk. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #5 – PUBLIC PARTICIPATION
There was none.
ITEM #6 – SUPERINTENDENT’S REPORT
This afternoon, the Putnam City Schools Museum presented its 2022 Lifetime Service Awards to four people whose volunteer work has made our District stronger and better. The honorees are PC High graduate Mary Ann LeGrange Vance who has given years of dedicated service to the PC High School Alumni Association. Patrick Allmond who has been an active volunteer in our District for years beginning when his daughter entered Wiley Post Elementary and still continuing today. PC West graduate and longtime District and Putnam City Foundation volunteer Dondra Floresca who has also served as a PTA officer. And Dianna Carter who has served as PTA President in several schools and also our PTA Council President. We congratulate each of them and thank them for their service to our District.
As you heard, tonight is the first of several presentations planned for the next few meetings to honor our educators. On behalf of our entire District, I want to add my congratulations to our 2021-2022 Putnam City Superstar teachers. You all have an amazing and everlasting impact on our students and you make all of us proud.
I’m excited to report that our own Capps Middle School has won its fourth award! Our beautiful new building is being honored with a Citation of Excellence by Learning by Design. These awards are for outstanding design of educational facilities and we’re thrilled to have Capps make their list. Capps is featured in the Spring issue of the Learning By Design magazine.
Finally, this past Saturday marked the return of a favorite annual event in Putnam City. Our Cancer Classic 5K run in Bethany hosted by our Athletic Department was a big success. We had more than 500 participants and raised over $11,000 for the Oklahoma Medical Research Foundation. OMRF President Dr. Andrew Weyrich attended Saturday’s run and commented about how much he enjoyed seeing everyone there.
ITEM #7– COMMENTS BY BOARD MEMBERS
Jay Sherrill said he was thankful and humbled to be back for another term on the Board and appreciates all who supported him. Mr. Sherrill said he wants to ensure the focus remains on our Superstar Teachers, Putnam City Museum Lifetime Service Award recipients and people who give their time and efforts every day. He said there’s a reason why Putnam City is a great community and family, “It’s because of the people who give back.”
Charity Avery shared she loved seeing the dedication everyone showed in supporting the Cancer Classic this past weekend and was impressed with the great turnout, especially from Sodexo. She congratulated the Superstar teachers and said it was pretty amazing seeing first year teachers being honored. Mrs. Avery commented it was great seeing current teachers and graduates from Putnam City at the meeting. Ms. Avery thanked Dennis Elementary for their presentation and said it was absolutely beautiful and the singers were wonderful. She thanked all the Lifetime Service Award recipients and commented it takes a lot of time and effort to volunteer and said it is appreciated. Ms. Avery also shared Special Olympics happened this past week. She congratulated all the athletes and said it’s been three years since it’s been in-person and it was amazing.
Gail LoPresto expressed her happiness to see the recipients who were chosen for the Lifetime Service award from the Putnam City Museum and highlighted their many years of volunteer service. She said this group of winners were very deserving. Mrs. LoPresto congratulated Jay Sherrill on his win and said she is glad he is returning to serve five more years on the board. She also thanked him for his service as president this past year.
Steve Burger also congratulated Jay Sherrill and said he was looking forward to Mr. Sherrill continuing on the board. He commented on the Cancer Classic and thanked everyone for their participation and said Sudexo had over 120 participates and is proving to be a valuable asset to our district. Mr. Burger reminded everyone about our upcoming graduations and talked about how we need to honor all of our students going through graduation next month. He shared it’s a big deal and we need to recognize this accomplishment. He mentioned this includes not only those going off to college, but those joining the military, attending trade schools and other professional endeavors. He shared he was surprised to hear of how many first generation graduates we had last year and is looking forward to this year. Mr. Burger wished good luck to all of our athletic teams competing in-state competitions in the coming weeks. Mr. Burger said he has known Kent Mathers with the Putnam City Museum since high school and he appreciates the museum keeping the legacy of Putnam City District alive and encouraged everyone to visit the museum.
Judy Hopper thanked the staff members at Harvest Hills and Putnam City North for their response to the gas leak last week. She said she saw posts from teachers stating how seamless it all worked out. Mrs. Hopper also thanked and congratulated Dr. Dick Balenseifen and his Athletic Department for their efforts hosting the Cancer Classic this past weekend. She talked about some of the takeaways from recent District EDI sessions, hosted by Tyrea Craig, our District Equity Coordinator. and how we can use what was shared to help students. She said Mrs. Craig, hosted a morning and an afternoon session consisting of 3rd to 12th grade students. She was amazed by their thoughts and how they aligned with the board’s current strategic planning. Mrs. Hopper said academically, some students expressed a feeling of hopelessness over how much they missed due to Covid. She said some students plan on attending summer school but mentioned the need for more tutoring, after school help, transportation for these programs and access to WIFI at home. Mrs. Hopper closed by stating it was nice having Licensed Professional Counselors at the different high schools.
ITEM #8 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on April 4, 2022
b. Purchase orders dated March 31, 2022 through April 12, 2022 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Project Applications
f. Fundraisers
g. Declaration of Obsolete Items
h. Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2022-2023 fiscal year. (No Cost to District)
i. Renewal of contract with Interquest Detection Canines, LLC. for detection services for the 22-23 school year. ($5,000 from 23-11-005)
j. Elementary and Secondary Contracts
k. Overnight Travel
l. Retirements and Resignations as listed on Attachment A
Jay Sherrill made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.
Steve Burger made a motion to approve renewal of employment for certified teachers as listed on Attachment B for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.
Jay Sherrill commented he was very glad to see us re-employing all these teachers. Judy Hopper said she was sad to see a couple of people on the list who were leaving.
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #12 – DISCUSSION AND MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:38 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.
Item of Information – District Policy – BL – Sexual Harassment
Item of Information – District Policy – BW – Prohibition of Race and Sex Discrimination
Item of Information – District Policy – EF - Attendance
May 2, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, May 2, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 2, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 29, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Jay Sherrill, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – WESTERN OAKS MIDDLE SCHOOL
Due to increment weather, Board Member, Jay Sherrill, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – STAFF RECOGNITION AND REPORTS
Golden Apple Recipient Recognition – Jennifer Seal, Putnam City Foundation
Putnam City Foundation Director Jennifer Seal and Chairman Paul Hurst congratulated and recognized the 2022 Golden Apple Award winners. Ms. Seal shared this is Putnam City’s highest honor. Mr. Hurst said recipients of this prestigious award are those who make valuable impacts in our district and assist our children in their mission of learning. Each recipient received an engraved Golden Apple, as well as a cash award. This year’s honorees are:
Karen Body, Health Services Coordinator A veteran nurse - Ms. Body has aided the District tremendously throughout the pandemic by helping to align the District’s procedures, practices, and resources in response to COVID-19.
Bobby McKenzie , Long-Term Substitute at Hilldale - Going above and beyond the usual expectations of a guest teacher, Mr. McKenzie actually builds relationships with the students who truly feel safe and valued with him. He has never missed an opportunity to serve as a guest teacher, which only exemplifies his consistent and ongoing effort to support Hilldale.
Deandre Hill, Site Manager at Windsor Hills - Mr. Hill has had such an impact on Windsor Hills that the students actually enjoy cleaning the cafeteria with him! Although he arguably has one of the busiest jobs in the school, he never seems too rushed to talk with kids and answers all of their questions with endless patience. His personality and positivity are contagious to the staff and students.
Jo Yandell, Media Center Specialist at Tulakes - From day one, Ms. Yandell has displayed high character and a strong work ethic. In addition to her standard library duties, Ms. Yandell also hosts “book talks” and travels to classrooms to read to the students.
Carlos Rosales, Site Manager at Coronado Heights - Mr. Rosales has served the district for 23 years! His work is not only appreciated by the staff, but also the students. ¬The highest praise came from a student named Caylen, who said, “He is the best person I’ve ever met.”
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4– SUPERINTENDENT’S REPORT
The first week of May is not only the start of the final month of school, but it’s also Teacher Appreciation Week. Tonight, I wanted to take a minute to highlight our outstanding teachers throughout Putnam City. We’re blessed to have the absolute best of the best leading our classrooms each day. That’s always been true, but these past couple of years during Covid have shown even more how important our teachers are to our students and their success. On behalf of the entire District, I want to say Thank You to all our teachers. We appreciate you every day!
Tonight is also our annual opportunity to highlight Golden Apple Award winners. As Jennifer Seal from the Foundation told us a few minutes ago, these five employees received Putnam City’s highest honor this year and I want to add my congratulations to each of them.
Speaking of the Foundation, last Thursday evening was a great night celebrating Bob Mills’ addition to the Wall of Fame. The event at the Oklahoma History Center gave us the opportunity to come together as a District to honor Mr. Mills, a 1965 Putnam City graduate.
I have some exciting news from PC West. Five of our graduating seniors have been awarded the Seal of Biliteracy from the Oklahoma Association of Bilingual Education. The students are Byron Lopez, Daniela Galindo, Jonathan Morales Gonzalez, Sandra De Lara Martinez and Evelyn Chacon. They’ll be honored with certificates and will be wearing special cords during graduation, which is just a couple weeks away.
And finally, I’m pleased to report that PC High’s football program was awarded a $2,500 grant from the Oklahoma Former NFL Players Association. That money will be used to purchase equipment and clothing related to football activities. Congratulations to Coach Carter Whitson and the PC High Football Team.
ITEM #5– COMMENTS BY BOARD MEMBERS
Jay Sherrill attended the debut of High School Musical at Capps Middle School and talked about how great all the students did in their performances. Mr. Sherrill congratulated drama and vocal teachers, Ms.Tschida and Mr. Lucas, on a fantastic job and he was pleased to see it well-attended. Mr. Sherrill also mentioned Teacher Appreciation Week and said it should be Teacher Appreciation Year. He encouraged everyone to do something nice for their teachers.
Steve Burger talked about how wonderful last ¬Thursday’s Foundation Wall of Fame Celebration was. Mr. Burger was pleased to see our graduating seniors going back to their Putnam City elementaries and doing walk-throughs again. He said he doesn’t think other districts do this and it’s a special and positive moment for our seniors to reconnect with teachers and for elementary students to see them in their caps and gowns. He also shared this is the time of year when activities are winding down and students are receiving awards and scholarships. Mr. Burger mentioned athletically, State Regionals are happening. He congratulated Putnam City North’s Girls Golf team on winning the Conference Championship, with one member, Tiana Frantz, qualifying for State. He shared their win was a first in Putnam City history. Mr. Burger also congratulated Putnam City High’s Boys Tennis team on their conference win.
Gail LoPresto shared no comments due to pending increment weather.
Charity Avery discussed the Foundation’s Wall of Fame Celebration and how wonderful it was. She shared she attended CFD day at Putnam City West and how fun it was to see teachers and students compete in crazy Olympics. Mrs. Avery touched on Teacher Appreciation Week and thanked all the teachers for their contributions. Also, Ms. Avery reminded everyone May is Mental Awareness Month so it’s a good time to remember those around us who may be struggling and the impact a kind gesture could make in someone’s life.
Judy Hopper talked about recently attending Generation Citizen at the Native American Museum. She said Putnam City North students represented the district and became embedded in pressing issues such as mental illness, funding and education funding. She said they worked hard to prepare and the enthusiasm was amazing. Mrs. Hopper mentioned another event she attended this past week was Putnam City High School’s Annual Game of Life. She said it involved Freshman students being given a job description and salary. She said it was fun watching them figure out if they had enough money to survive. In closing, Mrs. Hopper mentioned the theme for Rollingwood’s Cultural Celebration this month is Asian. She shared she is looking foward to seeing the Korean dance the staff has learned for this event.
At the end of Board Comments Dr. Rhodes introduced and welcomed new Executive Director of Finance, Ryan Spilman.
ITEM #6 – Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
a. Minutes for special board meeting on April 18, 2022
b. Purchase orders dated April 13, 2022 through April 26, 2022 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Project Applications
g. Declaration of Obsolete Items
h. Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2022-2023 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 23-11-122, 23-11-127, 23-11-023, 23-11-061)
i. Renewal of Service Agreement with OSSBA for unemployment claims management for the 2022-2023 year. ($17,517.50 from 23-11-089)
j. Site Contracts
k. Overnight Travel
l. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.
Steve Burger made a motion to approve renewal of employment for support staff as listed on Attachment B for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING 2023-2024 DISTRICT CALENDAR.
Charity Avery made a motion to approve 2023-2024 District Calendar. Jay Sherill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Jay Sherrill commented he was happy to see the calendar was voted on by our teachers and staff as well. He shared the approval rating was approximately seventy-five percent of the vote.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – BL – SEXUAL HARASSMENT.
Gail LoPresto made a motion to approve District Policy – BL – Sexual Harassment. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Jay Sherrill asked if this rewriting was based on Federal/State law changes. Dr. Rhodes confirmed the changes made is the appeal officer is the Superintendent/designee and the decision maker is a panel. He said based on other policies in place, such as long-term suspensions, there is a panel, therefore it makes since to change this policy to a panel to mirror our other policies.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – BW – PROHIBITION OF RACE AND SEX DISCRIMINATION.
Gail LoPresto made a motion to approve District Policy – BW – Prohibition of Race and Sex Discrimination. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Judy Hopper commented this policy change is due to a statement being implemented.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – EF – ATTENDANCE.
Jay Sherrill made a motion to approve District Policy – EF – Attendance. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Jay Sherrill wanted clarification this motion involved chronic absenteeism and exceptions.
Dr. Rhodes explained the update reflects changes in state legislation involving reporting chronic absenteeism and how it effects funding. Dr. Rhodes mentioned we have an attendance truancy officer who is highly motivated to work with and connect families with services to keep students in school. Dr. Rhodes shared the district does everything it can to help students, but there is a need and plan in the future to recommend to the board add a second officer. He said his position would be paid out of federal funds.
Steve Burger wanted to know if something could be looked at in the future regarding consequences for unexcused absences for those without extenuating circumstances. Dr. Rhodes said behind the policy there are regulations that address consequences to unexcused absences.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC. FOR FURNITURE PROCUREMENT AT WESTERN OAKS MIDDLE SCHOOL. (4% OF CONTRACTED AMOUNT FROM 22-71-289)
Gail LoPresto made a motion to approve contract between Owner and Architect with LWPB, Inc. for Furniture Procurement at Western Oaks Middle School. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Jay Sherrill wanted confirmation this was based on an overall project and asked why an architect was needed to purchase furniture. Dr. Rhodes explained how much is involved in these types of projects. He said we are trying to do a better job of customizing with flexibility and continuing to keep standards high like we have recently done at Hefner and Capps Middle Schools by meeting the needs of teachers and students.
Gail LoPresto commented how beautiful the transformation of Western Oaks Middle School is and hopes to see the same people continue to do more work with the district.
Jay Sherrill reiterated the architects are basically performing a service of purchasing and placing furniture and the fee is standard for this type of service. Gail LoPresto mentioned the 4% fee is based on the of the cost of the furniture. Dr. Rhodes confirmed this was true.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC., FOR INTERIOR RENOVATIONS AT LAKE PARK ELEMENTARY SCHOOL. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-71-171)
Gail LoPresto made a motion to approve contract between Owner and Architect with LWPB, Inc. for Interior renovations at Lake Park Elementary School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Board members asked questions and made comments regarding using multiple architectural firms and bids. Dr. Rhodes addressed the boards questions by stating the district works hard to find the best architects that have reputable experience for specific projects that need to be completed and we use multiple firms depending on expertise. He also said since architectural firms are performing a service, no bids are legally required. It was also mentioned fees are fairly standard.
Dr. Rhodes shared, Executive Director of Operations, Shbrone Brookings, is looking ahead and is currently working on the Centennial Center. He briefly explained the process in choosing an architectural firm by requesting qualifications and having them make presentations to the board and the building committee.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH REED ARCHITECTS & INTERIORS FOR PARKING LOT RENOVATIONS AT PUTNAM CITY WEST HIGH SCHOOL. ($7,200 FROM 22-79-171)
Steve Burger made a motion to approve contract between Owner and Architect with Reed Architects & Interiors for Parking Lot Renovations at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Gail LoPresto commented she saw the new gym at West and it is beautiful.
Jay Sherrill asked about time frame on renovations. Shbrone Brookings said they will go in over the summer and look at maximizing the space. Charity Avery said she glad to see this happening and it will really help, especially for event parking.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH REED ARCHITECTS & INTERIORS FOR STADIUM VISITOR CONCESSION AND ADDITIONAL SEATING AT PUTNAM CITY NORTH HIGH SCHOOL. (6.3% OF CONTRACTED AMOUNT FROM 22-76-174)
Gail LoPresto made a motion to approve contract between Owner and Architect with Reed Architects & Interiors for Stadium Visitor Concession and Additional Seating at Putnam City North High School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Dr. Rhodes said when the stadium was first built funding was not available to add a concession stand on the visitor side. He continued by sharing the following talking points: additional stadium seating would be created, the band could face the audience on the home side, more concession sales would be generated and it and keep visitors on their side as much as possible.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH HOUGHTON MIFFLIN HARCOURT FOR INTO READING ELEMENTARY LANGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES. ($1,436,544.25 FROM 22-11-333)
Gail LoPresto made a motion to approve Agreement with Houghton Mifflin Harcourt for Into Reading Elementary Language Arts Curriculum and Digital Resources. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Judy Hopper shared she was part of the textbook selection committee and said the teachers are going to be excited to receive these new books.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH SAVVAS FOR THREE CHEERS FOR PREK LANGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES. ($175,490.22 FROM 22-11-333)
Gail LoPresto made a motion to approve agreement with Savvas for Three Cheers for PreK Language Arts Curriculum and Digital Resources. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #20 – DISCUSSION AND MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:40 p.m. to adjourn. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
May 16, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, May 16, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 16, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May, 13, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Vice-President, Charity Avery was absent.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – ROLLINGWOOD ELEMENTARY SCHOOL
Nancy Ingle, Principal, led the Pledge of Allegiance and the Moment of Silence. She introduced, Holly Pollock, Assistant Principal and presented a video of Rollingwood Rocket students learning and exercising cooperative skills through a program called “Getting Along Together.”
Some of the skills and tools include: recognition of a class “cool” kid each week, utilization of a “feelings” thermometer, “class council” time to celebrate things that are going well and discuss areas that need improvement. Students also set goals and brainstorm during “class council.”
ITEM #2 – RECOGNITIONS AND REPORTS
Recognition of Retiring Personnel – Patricia Balenseifen – Chief Officer – Human Capital
Mrs. Balenseifen recognized the following staff who retired during the year or are retiring at the end of this school year:
Cathy Adams PC High Sandra Adcox Overholser
Diane Barnard Cooper Danny Bolding Buildings & Grounds
Linda Bridgers Northridge Reymus Broyles Hilldale
Burl Butler Jr PC High Laura Butler Coronado
Kimberly Clark Will Rogers Stephani Cohlmia Taylor Hilldale
Jimmy Wayde Coleman PC West Rebecca Cox Arbor Grove
Melissa Crawford Capps Ann Eichelberger Windsor Hills
Karen Florence Lake Park Mark Fuller Western Oaks MS
Nancy Hale PC North Richard Heard PC High
Terri Hill PC North Clifford Holman Kirkland
Wanda Ivey Hefner Justin Jackson PC North
Dena Jaeger PC West Susan Jones Apollo
Steven Kirk Maintenance Kathryn Kutch PC North
William LaValley Buildings & Grounds Kathyrne Litherland Wiley Post
Ivelisse Lopez Striz PC High Roslyn Moncrief-Byrd Overholser
Shari Moore Downs Shannon Muessman Capps
Sharon Myrick PC Center Richard Nedrow Windsor Hills
Kelly Porter Apollo Marilyn Reaves Central
Hank Roberts PC North Carol Rohr Windsor Hills
Susan Rupe Dennis Lori Schreier Cooper
Paula Smitherman Cooper Jana Spruiell Cooper
Ranee Dawn Statts Administration Shiela Swanner Rollingwood
Laurel Anne Voellmecke Kirkland/Coronado Brenda White PC High
High School Student Awards – Shelly Roper – Executive Director – Secondary Education
Executive Director of Secondary Education, introduced Yushra Guffer who is an National Merit Finalist and scored a perfect 36 on the ACT. Ms. Guffer is a Putnam City North student who will be attending Princeton University in the fall, majoring in Electrical Engineering and Computer Science. Ms. Guffer was also Valedictorian of her graduating class and completed Francis Tuttle’s Pre-Engineering program.
School Board Members and Superintendent Appreciation – PTO Council
Members of the PTO Council presented gift bags to board members and the Superintendent in recognition of their work on behalf of the District.
ITEM #3 – PUBLIC PARTICIPATION
Antwanya Shaw, a parent with children attending schools within the district, spoke to the board about resources and training tools to assist parents, teachers and students with academics and relationships. She also suggested the board consider moving board meetings to later in the evening to allow more parent involvement.
Ben Brink, a teacher at Mayfield Middle School, shared his disappointment in missing graduation ceremonies of former students due to graduation ticket/attendance limits.
ITEM #4 – SUPERINTENDENT’S REPORT
It’s hard to believe, but we’ve made it to the final week of school for the 2021-2022 school year. I want to take a minute to congratulate our outstanding faculty, staff and students on successfully completing another very trying school year. The pandemic has tested each of us and we’re so proud of how you have all come together to ensure another extremely successful year in Putnam City!
On behalf of the entire District, I want to specifically congratulate our graduating class of 2022. Last Friday and Saturday we had the pleasure of celebrating with Seniors at all three of our high schools. It’s so inspiring to hear their stories and see the excitement for what’s next in their journeys. We congratulate you on your tremendous achievement and, please remember, you’ll always be part of the Putnam City Family!
Just a few minutes ago, Mrs. Balenseifen recognized our staff members who have chosen to retire at the end of this school year. I’d like to add my congratulations to each of you and thank you for your years, and in many cases, decades of service to our District. You have all made countless impacts on our students and help make Putnam City great.
I would also like to recognize PC High Orchestra Director Collin Waddell who has been named a recipient of the Oklahoma Art Institute’s Transformative Teacher Award. Mr. Waddell will be treated to a VIP Day at Quartz Mountain State Park near Lone Wolf and will receive a $1,000 award. Congratulations to Mr. Waddell!
Finally, I’d like to congratulate our athletes who are finishing another successful season. We had 25 student-athletes from all three high schools qualify as participants and alternates for last weekend’s State Track Meet in Ardmore.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill thanked Rollingwood Elementary for their presentation. He expressed his pride for Yushra Guffer for all her accomplishments and said he was looking forward to seeing her achieve more wonderful things in the future. Mr. Sherrill complemented the graduation ceremonies saying they were “top notch.” He said the District had been blessed by hundreds of years of service and dedication of the retiring staff. Mr. Sherrill also thanked the PTO Council for the gift but recognized them for their support, commenting that parent involvement is so important.
Steve Burger noted that the graduations were “outstanding” and said it was amazing to see all the different emotions of the graduates. The JROTC graduates wearing their military stoles exemplified nationality and pride. He recognized Putnam City West students Jazmin Adams (2nd in Shop Put) and Caya Smith (3rd in Long Jump) for placing in the State Track Meet recently. Mr. Burger said he tallied more than 750 years of service by those retirees that attended the meeting tonight. He said it is bittersweet to see that many years of experience and caring leave the District. He also recognized Jennifer Seal, President of the Putnam City Foundation for all her work and said she would be hard to replace.
Gail LoPresto agreed that Jennifer Seal would be greatly missed. She also said she would miss conversations with Eric Winkle who has served as PCACT President for several years. Mrs. LoPresto reflected on everything that goes into preparing students for graduation and beyond. She also applauded Ben Brink’s desire to attend graduation ceremonies of former students. She recognized and shared appreciation for the PTO Council for their hard work.
Judy Hopper thanked Rollingwood for their presentation which provided feedback on the Getting Along Together program that the board had approved. She enjoyed all the graduation ceremonies, especially being able to award diplomas to former students. Mrs. Hopper commented on the recent Putnam City Arts Festival. The District was not able to have the event for the past two years due to the pandemic and she encouraged staff to assist in promoting the Festival and to make it a really big event next year. She recognized Brandy Ball, Fine Arts and Gifted Coordinator, and all the Fine Arts teachers for the work they put into showcasing their students’ talents. She mentioned “Comm-UNITY” t-shirts Putnam City North will be selling to their students and students in their feeder schools. Purchase of the shirts will allow students to attend a sporting event at PC North and at Hefner Middle School as well as a visual representation of unification of the schools. She mentioned Putnam City High School’s Game of Life event that was coordinated by Dana Russ who would be willing to share information with the other high schools. Mrs. Hopper commented on the value of Putnam City making the retirement contributions on behalf of employees. She recently attended board training where she learned some of the smaller districts in Oklahoma are not able to provide that benefit to their employees.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on May 2, 2022
b. Purchase orders dated April 27, 2022 through May 10, 2022 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Declaration of Obsolete Items
f. Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
g. Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
h. Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
i. Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year. (4 ½ teacher salaries from 23-11-000)
j. Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2022-2023 year. ($100,000.00 from 23-11-421)
k. Renewal of Entrepreneurship Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year. (No Cost to District)
l. Renewal of Contract with Healthcare Safety Solutions for 2022-2023. ($25,000 from 23-11-795)
m. Renewal of Contract with Summit Fire & Security for Fire Alarm Monitoring at all 32 sites. ($13,440 from 23-32-088)
n. Renewal of Agreement with Chance to Change for employee assistance program for FY23 (Not to exceed $50,000.00 from 23-11-795)
o. Renewal of Agreement with Chance to Change for student assistance program for FY23 (Not to exceed $15,000.00 from 23-11-005)
p. Renewal of Automotive Lease/Purchase Agreement with Welch State Bank. ($10,123.50 2nd of 4 renewal options from 22-79-266)
q. Renewal of Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services for the 22-23 school year at 10 Putnam City Elementary Schools. (No Cost to District)
r. Renewal of Contract with Total Wellness for onsite vaccination clinics for Putnam City students and employees for FY23 (No Cost to District)
s. Renewal of Contract with the Board of Regents for the University of Oklahoma Health Science Center for nursing student experience for FY23 (No Cost to District)
t. Renewal of Agreement with Oklahoma City University School of Nursing for nursing student experience for FY23 (No Cost to District)
u. Renewal of Agreement with Department of Rehabilitation Services for FY23 (No Cost to District)
v. Renewal of Contract with Paul Hollas, sign language interpreter/independent contract for FY23 (Not to exceed $10,000.00 from 23-11-628)
w. Renewal of Participation Agreement with Messiah Lutheran School for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
x. Renewal of Participation Agreement with SNU School for Children for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
y. Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
z. Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for FY23 (Not to exceed $20,000.00 form 23-11-628)
aa. Renewal of Contract with Sue Fiaccone, school psychologist/independent contract for FY23 (Not to exceed $10,000.00 from 23-11-628)
bb. Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for FY 23 (No Cost to District)
cc. Renewal of Contract with Larissa Hensley, speech language pathologist/independent contract for FY23 (Not to exceed $20,000.00 from 23-11-625)
dd. Renewal of Contract with Lissa Wright, school psychologist/independent contract for FY23 (Not to exceed $15,000.00 from 23-11-628)
ee. Renewal of Contract with Michelle Tompkins for Occupational Therapist services for FY23. (Not to exceed $15,000 from 23-11-628)
ff. Renewal of Agreement with Oklahoma City-County Health Department for FY23 (No Cost to District)
gg. Renewal of Memorandum of Understanding with Oklahoma City-County Health Department for Point of Distribution Partnership for FY23 (No Cost to District)
hh. Renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2022-2023 school year. ($3.583 per meal from 23-22-385)
ii. Site Contracts
jj. Overnight Travel
kk. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
Dr. Rhodes commented there are many contract renewals listed on the agenda and there will continue to be renewals for the next few board meetings.
Judy Hopper commented on the importance of the Employee Assistance Program and is pleased that the District provides that service. She also spoke highly of the many career opportunities offered to our students through Francis Tuttle.
Gail LoPresto asked if there was an increase in the price per meal on the Sodexo Child Nutrition contract, citing concern over the rising cost of food. Dr. Rhodes said there was a modest increase per meal.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on the amended Attachment A provided at the table. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING 2020-2021 INDEPENDENT AUDIT REPORT BY EIDE BAILLY.
Gail LoPresto made a motion to approve 2020-2021 Independent Audit Report by Eide Bailly. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
Vanessa Dutton with Eide Bailly did a brief summary of the audit. She said there were challenges in completing the audit this year, primarily due to staff turnover with the finance contact for the District changing twice during the audit. Ms. Dutton said there was a $2.8 million overstatement on prior year fixed assets that was discovered and required an adjustment. She said the adjustments would need to be corrected timely so future audits could be completed in a more timely manner. She reassured board members that the District is taking to steps to make the audit process run smoother going forward.
Gail LoPresto asked about the contractor that discovered the misstatement of fixed assets. Ms. Dutton said it was Johnson & Associates that works with many other districts and Eide Bailly has worked with them previously. Mrs. LoPresto said she did not recall voting to approve the contractor. Ms. Dutton explained that it is not an extensive process so might not have met the threshold required for board approval as a separate action item.
Jay Sherrill asked if there was a corrective action plan and if that needed to be submitted to the SDE. Dr. Rhodes verified that the District has already written the required response for the Department of Education. Mr. Sherrill asked for clarification that it was just a misstatement of assets and there was no money missing. Ms. Dutton confirmed that was correct.
Gail LoPresto asked what caused the misstatement and Dr. Rhodes explained that it likely occurred during the transition between finance personnel.
Jay Sherrill asked if there was any other entities that needed to be notified. Dr. Rhodes said the only requirement was to the State and that the District has been in close contact with them throughout the process.
Ms. Dutton said that the audit is typically due March 31st but that many districts requested extensions due to COVID and additional audit requirements needed for federal funding.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS NEGOTIATING TEAM FOR THE 2022-2023 SCHOOL YEAR.
Judy Hopper clarified that the Item is to approve the District’s Negotiating Team to work with PCACT on the Negotiated Agreement. Jay Sherrill said he understood the Item as written but also as restated.
Gail LoPresto made a motion to approve the District’s Negotiating Team with Putnam City Association of Classroom Teachers for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING THE PUTNAM CITY EDUCATIONAL SUPPORT PROFESSIONALS NEGOTIATING TEAM FOR THE 2022-2023 SCHOOL YEAR.
Judy Hopper clarified that the Item is to approve the District’s Negotiating Team to work with PCESP on the Support Negotiated Agreement.
Gail LoPresto made a motion to approve the District’s Negotiating Team with Putnam City Educational Support Professionals for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
Steve Burger asked if there was any coordination between the two unions as they were both working on behalf of their members and there are limited resources available. Patricia Balenseifen, Chief Officer of Human Capital, indicated that the negotiations would be entirely separate but she is the Chairperson of both the District’s negotiating committees.
Jay Sherrill noted, prior to the establishment of the PCESP, support staff received comparable increases to salary or benefits as was approved for certified staff. Judy Hopper said she understood that to be the case where certified and support received a similar percentage of increase whenever raises occurred.
Dr. Rhodes clarified that salaries are not the only thing that is discussed during negotiations and the negotiated agreement is unique for each group.
Steve Burger asked if the negotiations occur at the same time. Mrs. Balenseifen stated that both groups will have negotiating meetings throughout the summer.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT OF GLOBE CONSTRUCTION MANAGERS FOR PCN STADIUM VISITOR CONCESSION AND SEATING. (10% OF CONTRACTED AMOUNT FROM 22-76-174)
Gaily LoPresto made a motion to approve employment of Globe Construction as Construction Managers for PCN Stadium Visitor Concession and Seating. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH JENNIFER HANCOCK, SCHOOL PSYCHOLOGIST/INDEPENDENT CONTRACT FOR FY23. (NOT TO EXCEED $5,000 FROM 23-11-628)
Steve Burger made a motion to approve contract with Jennifer Hancock, school psychologist/independent contract for FY23. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH KATHY BUTLER, SCHOOL PSYCHOLOGIST/INDEPENDENT CONTRACT FOR FY23. (NOT TO EXCEED $10,000 FROM 23-11-628)
Gail LoPresto made a motion to approve contract with Kathy Butler, school psychologist/independent contract for FY23. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR CHIEF OF STAFF.
Gail LoPresto made a motion to approve Job Description for Chief of Staff. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
Gail LoPresto said that board members have met with Dr. Rhodes in pairs to thoroughly discuss the position and she is ready to move forward with the vote.
Jay Sherrill said he did not feel like it was the board’s business on how a superintendent wants to staff their administrative team. He did say the board was responsible for monitoring the amount of the budget that goes to central office staffing. He said he was favorable toward the position provided it helps the District operate more efficiently but he noted that the funds for this position would not be going directly to student instruction or services. He said he had been critical of the position since there weren’t many Chief of Staff positions in other Oklahoma districts; however, he is convinced the position will benefit the District.
Dr. Rhodes said there has been a vacancy on the District’s administrative team for the past two years. He said during strategic planning meetings, the District identified that there were some gaps that needed to be filled in order to advance as a district. The responsibilities of the proposed job description were developed from feedback during the strategic planning meetings. Some of the responsibilities include: alignment of departments, keep board policies up to date, and implementation of strategic plan and communication of progression of the strategic plan.
Judy Hopper said she thought students would be directly impacted as another responsibility of the position is to facilitate internship opportunities for students at local businesses.
Steve Burger asked if there was an idea of how much the position would cost. Dr. Rhodes said he couldn’t give exact figures without knowing the person’s credentials, but it would be an entry level cabinet position and would be compensated accordingly.
Gail LoPresto said the District hired entry level “administrative assistant” positions in the past and those people went on to serve in advanced roles as their responsibilities evolved. She also reiterated that the position is not a “new” position but a vacancy from when the Assistant Superintendent left two years prior. The position is just being restructured to be entry level. She said she had not heard of the Chief of Staff title previously, but she understands it is consistent with current trends in education. She thinks the position will be beneficial for the District.
Steve Burger said he attended recent OSSBA training and discovered that Chief of Staff is becoming more common as a title. He said board members would be monitoring to ensure the position is a benefit to the District.
Jay Sherrill noted that he doesn’t feel his role is to dictate how to run a school district. He wants the District to be efficient and not waste tax payer dollars and to spend most of the budget on students. He said that his opinion is to always be critical of spending that could be used toward teacher salaries but trusts the Superintendent and Administrative Team that the position will be good for the District.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Jay Sherrill made a motion at 6:11 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
June 6, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, June 6, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 6, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 3, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Jay Sherrill, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BARBARA CRUMP, EXECUTIVE DIRECTOR OF ELEMENTARY EDUCATION
Barbara Crump, Executive Director of Elementary Education led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – STAFF RECOGNITION AND REPORTS
Foundation Presentation
Mr. Roger Cude, member of the Putnam City Schools Foundation Board of Trustees, recognized Foundation President, Jennifer Seal. He thanked her for all the contributions she made serving as President. Mr. Cude spoke of working together for many years with Ms. Seal and mentioned a few of the outstanding programs she started, such as “YES” grants and a new program called “C.A.S.T”, which stands for Community and Schools Together,
Mr. Cude thanked the Board of Education for their support of the Foundation and Ms. Seal. He said she will be very much missed. On behalf of the Foundation Board, Mr. Cude presented Ms. Seal with a plaque of appreciation for her service and dedication to Putnam City Schools and the Foundation.
Jeannifer Seal said it has been an honor to serve. She spoke of growing up in the district, being a teacher in the district and the Foundation’s President. Ms. Seal shared how satisfying it has been for her and how grateful she is for all that has been accomplished for kids in the district, She thanked the Foundation Board and the Board of Education for all their support.
Board of Education Board President, Judy Hopper honored Jennifer Seal with the following:
Proclamation
WHEREAS, Jennifer Seal was hired by the Putnam City Schools Foundation in 2016 as President; and
WHEREAS, Jennifer has diligently served the Putnam City Schools Foundation for six years, in addition to multiple years prior as a Putnam City Schools classroom teacher, during which period of time she created numerous initiatives that will continue to engage and transform Putnam City Schools; and
WHEREAS, Jennifer has enriched and expanded relationships with foundation donors raising hundreds of thousands of dollars to support the mission of the Putnam City Schools Foundation; and
WHEREAS, these years of service have been marked by exemplary dedication to the best interests of the district, and Jennifer has worked constantly for the betterment of the Putnam City Schools Foundation, which works to enrich the educational opportunities of children and families in Putnam City Schools; and
WHEREAS, on behalf of the entire Putnam City Schools Board of Education, I want to express my sincere appreciation to Jennifer for her loyalty to Putnam City over the years and honor her for the contributions she has made not only to Putnam City Schools, but to public education throughout the State of Oklahoma.
NOW, THEREFORE, I, Judy Mullen Hopper, President of the Putnam City Schools Board of Education, do hereby proclaim Monday, June 6, 2022, as:
Jennifer Seal Day
in Putnam City, and urge all citizens and employees to join me and the School Board in congratulating Jennifer for her meritorious service, loyalty and dedication she has rendered to our community.
PROCLAIMED this 6th day of June 2022
Judy Hopper expressed on a personal note she has known Ms. Seal for many years and how much she respects her.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4– SUPERINTENDENT’S REPORT
Summer break is often a time for reflection. We have successfully completed another school year. Students and staff are enjoying their break with an eye towards the return to school in August. As we all know, the 2021-2022 school year was another challenging one. It’s sometimes hard to believe, but in Oklahoma City we’ve experienced so much since the start of last school year. Temperatures ranged from 10 degrees to 97 degrees. Our City was blanketed with nearly six inches of snow when there are some years we don’t receive any. And then there are all the daily, and sometimes hourly, impacts of the Covid-19 pandemic. As a District, we’ve remained focused on our students and staff throughout the pandemic. Putnam City has hosted 11 vaccination clinics this year for a total of 20 since the vaccine became available. Those clinics allowed 1,618 people to get shots this past school year and a total of 2,855 since the vaccine was released. Our Board of Education has been extremely generous with stipends for our staff. This year employees were eligible for $1,500 in pandemic-related stipends. Combined with the $2,000 per person in the 2020-2021 school year, each eligible employee has received up to $3,500 for a total District investment of $10.3 million. We thank our Board Members for approving these stipends.
As we reflect, we also continue to be focused on school safety. Following the tragic events at St. Francis Hospital in Tulsa last week and at Robb Elementary in Uvalde, Texas last month, I wanted to take a minute to address what we’re doing in Putnam City to ensure our schools are as safe as possible. Over the past 20 years, our District has invested millions of dollars making our buildings safer and training our staff. We are blessed to have our own Putnam City Schools Campus Police Department with fully trained law enforcement officers for our school buildings. This greatly reduces response times and allows officers to have a daily presence in our schools. Chief Mark Stout regularly leads trainings on the latest practices for keeping everyone safe. He also partners with our municipalities to make sure law enforcement in Oklahoma City, Warr Acres and Bethany are familiar with our schools and that everyone is working together towards our safety plans. In addition, we’ve restricted access to each of our schools and invested in the latest technology to assist law enforcement. We also regularly meet to discuss opportunities to improve our plan and look over any changes we might need to make. Safely is of the utmost importance and we will always remain vigilant.
ITEM #5– COMMENTS BY BOARD MEMBERS
Jay Sherrill thanked Jennifer Seal for her years of service. He said he has been on the board for 7-8 years and how much a constant presence of joy and giving Ms. Seal has been. He said a lot of people talk about how much they want to give or work hard for a cause, but that Ms. Seal has truly lived it on a daily basis. He continued by saying he sends his own children to Putnam City Schools because of contributions Ms. Seal has made to the district by making it better. He shared he is excited to keep in touch. Mr. Sherrill also congratulated our honorees in the PC Athletic Hall of Fame. He also thanked everyone who is participating in this year’s Summer Recharge program.
Steve Burger also congratulated Jennifer Seal. He reflected on their relationship and said it went back to when Ms. Seal was a student of his at Putnam City High School. He went on to say when Ms. Seal became a teacher, they taught together and how much he learned from her. Mr. Burger told Ms. Seal she will be sorely missed and that she is truly the “Spirit of Putnam City.” Mr. Burger mentioned the Athletic Hall of Fame honorees with the banquet set for August 18th. He encouraged everyone to make plans to attend and said this was the third outstanding class to be inducted. He briefly explained the process in which the committee selects the inductees. Mr. Burger also recognized Coach Alexander at Putnam City West High School and his outstanding efforts for hosting his first summer camp for kids and bringing in Tommy Harris, along with a few other well-known people to help. Mr. Burger shared his thoughts regarding the recent Texas shooting. He said he was able to discuss the district’s safety plan with Police Chief Stout. He recognized Chief Stout for his constant planning and ideas he had regarding improvement. In closing, Mr. Burger said the Board’s strategic planning is on pace and they are excited to get a new year started with new ideas.
Gail LoPresto wished Jennifer Seal well as she leaves the district and thanked her for her many years of service. Mrs. LoPresto commented on how Ms. Seal was her son-in-law's favorite teacher. She went on to say that in all the roles Jennifer Seal has held in the district; she was really needed as Foundation President and a “cheerleader” for Putnam City. Mrs. LoPresto referenced the new logo and said Jennifer Seal was definitely a “Spark!” Mrs. LoPresto also thanked District Athletic Director Dr. Dick Balenseifen for helping organize the football event at Putnam City West High this past weekend that included all three high schools. She said she was thrilled to see this event happen in our district.
Charity Avery talked about how difficult it’s going to be for the Foundation to replace Jennifer Seal and thanked her for her dedicated service to the district. She said Ms. Seal has been a “Ray of Sunshine.” Mrs. Avery also spoke of the Texas shooting and school safety and how the recent events need to make us even more aware of violence in our communities. Mrs. Avery said she is thankful that Putnam City is looking into ways to make us more secure She also highlighted the need to focus on our special needs students in the event of emergencies in our schools. Mrs. Avery also recognized Assistant Principal, Barbara Rose, at Putnam City West, who is leaving the district. She said her daughter will be sad to see her go and Ms. Rose has done a wonderful job and will be missed.
Judy Hopper attended the 2022 National Community Schools and Family Engagement Conference in Los Angeles with the following Putnam City educators last week: Western Oaks Elementary - Stephanie Treadway, Lauren Duke, Malynda McClellan, Grace Mercer; Western Oaks Middle School - Jennifer Robertson, Kim Buchanan, Christy Curnutt; District Family and Community Engagement Coordinator Gracie Ramirez and PCACT President, Amber Taylor. Mrs. Hopper explained she received a call from OEA Executive Director, Carolyn Crowder, regarding this conference, after a bill they wrote for federal funding for the Community Schools Program through Representative Tammy West didn’t pass. She said the group brought back a wealth of information and talked about how excited she is at the prospect of bringing the Community Schools model to Putnam City in the coming years. She explained it was a collective vision working together with parent engagement and partners making schools a safe and more inviting place. She shared there are already over 10,000 schools in the United States doing this program, including Union Public Schools. She said a lot is involved and grant money is available at the State level. She said Western Oaks Elementary and Western Oaks Middle School will begin applying for grants. Mrs. Hopper encouraged anyone interested to search Community Schools Playbook on the internet. Mrs. Hopper recognized Cooper Middle School’s multi-cultural day held during the last week of school. Mrs. Hopper also attended a OSSBA legislative review and highlighted a few items that recently passed: New Teacher Incentive/Scholarship Plan, 2-Year mentoring of new teachers' stipend for coaches, several bills on mental health and the increase in the cap for the Oklahoma’s Promise Scholarship Program.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on May 16, 2022
b. Purchase orders dated May 11, 2022 through June 1, 2022 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. School Activity Fund List of Board Approved Fundraisers for FY23
g. Fundraisers
h. Declaration of Obsolete Items
i. Renewal of Professional Services Agreement with Community Intervention Center for 2022-2023 ($20,000.00 from 23-11-088)
j. Renewal of Basic Legal Services Agreement with The Center for Education Law for FY23 ($900.00 from 23-11-005)
k. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services for FY23 (Not to exceed $15,000.00 from 23-11-596)
l. Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education for FY23 ($50.00 per referral from 23-11-005)
m. Renewal of Agreement with MacSpec for financial software and support for FY23 ($9,600.00 from 23-11-094)
n. Renewal of Agreement with Sumner One for Risograph maintenance for FY23 ($19,350.00 from 23-11-169)
o. Renewal of PowerSchool Support Agreement for FY23 ($109,908.16 from 23-11-094)
p. Renewal of Contract with Positive Changes for education services for FY23 ($1,000.00 from 23-11-621)
q. Renewal of Success for All Social/Emotional Curriculum for Rollingwood Elementary for FY23 ($21,800 from 23-11-511)
r. Site Contracts
s. Out-of-State Trips
i) Putnam City High School JROTC students to Little Rock Arkansas, June 12 – 16, 2022 to attend AFJROTC Summer Leadership Course.
t. Overnight Travel
u. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda with the exception of “Item j.” in which she requested a separate vote. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Gail LoPresto explained she has requested presentations from Center for Education Law and other law firms before the board votes to renew the contract for basic legal services.
Jay Sherrill asked Mrs. LoPresto if she was asking to table “Item j.” Mrs. LoPresto clarified she was asking for a separate vote and shared she would not be voting at this time.
Judy Hopper commented that some of the consent agenda renewals pertain to programs that Putnam City pertains to mental health services provided for constituents and part of one of the new bills recently passed by the State requires we have to assign partnership. She said it may be tricky since we partner with a lot of different organizations, but the legislation is a good thing.
Jay Sherrill made a motion to table “Item j. Renewal of Basic Legal Services Agreement with The Center for Education Law” to allow the board time to gather information before voting. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF FY22 AND PREPARATION OF THE FY23 ESTIMATE OF NEEDS. ($55,000.00 FROM 23-11-005)
Steve Burger made a motion to approve the renewal of Eide Bailly as the District’s Independent Auditor for the audit of FY22 and preparation of the FY23 Estimate of Needs. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Gail LoPresto suggested the board should research and change who performs the audit periodically. She said working for the State Insurance Department has given her insight and that the State changes companies every three years. Mrs. LoPresto said she understands it’s limited who can perform audits but thinks it should be reviewed periodically.
Jay Sherrill said he understood Eide Bailly changes the actual people who perform the audits each year.
Gail LoPresto understands that Eide Bailly does rotate people performing the audit, but through conversations with others, thought it could possibly be due to turnover.
Judy Hopper asked if Ryan Spilman, Chief Financial Officer, would be the person to research audit firms. She said it is something to consider for the future.
Gail LoPresto asked if we have checked into other companies this year.
Dr. Rhodes confirmed other companies have not been researched, but there were only 2 or 3 firms in the state. Dr. Rhodes said he was told by Eide Bailly’s lead that they purposely don’t have the same auditors at the same school district each year.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING APPLICATION FOR TEMPORARY APPROPRIATION FOR FISCAL YEAR 2023.
Gail LoPresto made a motion to approve Application for Temporary Appropriation for fiscal year 2023. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH FUNDS FOR LEARNING FOR E-RATE CONSULTING SERVICES FOR THE 2022-2023 SCHOOL YEAR. ($23,500.00 FROM 23-11-079)
Item #10 was skipped as it was not ready to be voted upon at this time.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH LEADER IN ME FOR PROFESSIONAL DEVELOPMENT AT HARVEST HILLS ELEMENTARY. ($6,850.00 FROM 23-118 ACTIVITY)
Jay Sherrill made a motion to approve Contract with Leader In Me for professional development at Harvest Hills Elementary. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF THE FOLLOWING POSITIONS PURSUANT 25 O.S. § 307 (B) (1) AND (B) (7):
a) Elementary Principal
b) Elementary Assistant Principal(s)
c) Secondary Assistant Principal(s)
d) Chief of Staff
At 5:33 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing employment/appointment of the positions listed above pursuant to 25 O.S. § 307 (B) (1) and (B) (7): Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:10 p.m., Board President, Judy Hopper acknowledged return to open session and requested the board clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Jay Sherrill, Steve Burger, Gail LoPresto, Charity Avery and Board President, Judy Hopper; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen, Executive Director of Elementary Education, Barbara Crump and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing employment/appointment of the following positions pursuant to 25 O.S. § 307 (B) (1) and (B) (7):
a) Elementary Principal
b) Elementary Assistant Principal(s)
c) Secondary Assistant Principal(s)
d) Chief of Staff
No action was taken.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/ APPOINTMENT OF AN ELEMENTARY PRINCIPAL.
Jay Sherrill made a motion to appoint Jana Bowers as Arbor Grove Elementary Principal. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/ APPOINTMENT OF AN ELEMENTARY ASSISTANT PRINCIPAL(S).
Jay Sherrill made a motion to appoint the following as Elementary Assistant Principals:
Erin Camp at Windsor Hills
Spring Bruins at Lake Park/Positive Change
Ashley Quate at Coronado
Stacia Merrell at Central
Emily Smith at Hilldale
Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT /APPOINTMENT OF A SECONDARY ASSISTANT PRINCIPAL.
Dr. Rhodes said the Administration recommends Jackie Rhodes as a Secondary Assistant Principal at a location to be assigned.
Gail LoPresto made a motion to approve Jacqueline Rhodes as Secondary Assistant principal at a location to be assigned. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Dr. Rhodes said the Administration recommends Christina Neller as a Secondary Assistant Principal at a location to be assigned.
Gail LoPresto made a motion to approve Christina Neller as a Secondary Assistant at a location to be assigned. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Dr. Rhodes said the Administration recommends Andy Escajeda as an Assistant Principal at Mayfield Middle School.
Gail LoPresto made a motion to approve Andres Escajeda as an Assistant Principal at Mayfield Middle School. Judy Hopper seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Dr. Rhodes said the Administration recommends Tara Hagood as Assistant Principal at Western Oaks Middle School.
Gail LoPresto made a motion to approve Tara Leigh Hagood as Assistant Principal at Western Oaks Middle School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT /APPOINTMENT OF CHIEF OF STAFF.
Dr. Rhodes said the Administration recommends Dr. Jason Memoli to be Chief of Staff.
Gail LoPresto made a motion to approve Dr. Jason Memoli as Chief of Staff. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING THE FOLLOWING TITLE CHANGES:
a) Jeff Bardach, Chief Communications Officer
b) Cory Boggs, Chief Information Technology Officer
c) Shbrone Brookings, Chief Operations Officer
d) Barbara Crump, Chief Elementary Officer
e) Keely Frayser, Chief Academic Officer
f) Scott McCall, Chief Special Education Services Officer
g) Shelly Roper, Chief Secondary Officer
h) Ryan Spilman, Chief Financial Officer
Jay Sherrill made a motion to approve the title changes with the change to “Item f.” Chief Special Services Officer. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #20 – DISCUSSION AND MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:16 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
June 21, 2022
REGULAR BOARD OF EDUCATION MEETING
Tuesday, June 21, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, June 21, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 17, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – JEFF BARDACH, CHIEF COMMUNICATIONS OFFICER.
Chief Communications Officer, Jeff Bardach, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT
Summer means planning for educators. While students aren’t in the classroom, many important things are happening behind the scenes to make sure our schools are ready for their return in several weeks. That’s no different at the District Administration level. In addition to our normal planning for the upcoming year, the District has been working hard to prepare our next 5 year Strategic Plan. This has included many meetings with Board Members, principals, faculty and staff. We also published a survey for our families and community members to complete. More than 1,500 surveys were completed in just a week’s time. This has ensured feedback from all of our stakeholder groups will be included in the plan. Putnam City is blessed to have such an engaged group of stakeholders and we thank everyone for their input. We’re so excited to share details of the Strategic Plan in the coming weeks and months.
I’m thrilled to report this evening that our District’s Lead Mechanic, Ralph Carlstrom was selected as the Oklahoma Association of Pupil Transportation’s Mechanic of the Year. Mr. Carlstrom has been with the District for 19 years and helps ensure all our transportation vehicles are in safe working order. This statewide award is an extremely high honor for Ralph and for our entire Transportation Department. He was nominated for the award not just by our District but also by another District that is aware of his hard work and the impact he makes. On behalf of Putnam City, I’d like to congratulate Ralph Carlstrom for making us PC Proud!
ITEM #4 – COMMENTS BY BOARD MEMBERS
Jay Sherrill was impressed with the number of Strategic Plan surveys that the District received and said the survey was well designed. He said he looked forward to seeing the feedback. He congratulated Mr. Carlstrom and said we take for granted how important a job mechanics have in keeping our students safe.
Steve Burger also commented upon the length of time Mr. Carlstrom has served the District and said the achievement of Mechanic of the Year was outstanding. He recognized maintenance and lawn crews working in this heat and commended them for how well the buildings and grounds look. Mr. Burger commented on the many activities taking place during the summer and recognized the work that sponsors and students put in during the summer months.
Gail LoPresto congratulated Jason Memoli on being named Chief of Staff at the last board meeting. She also appreciated all the hard work of the various crews to maintain the buildings and lawns.
Charity Avery agreed with the other board members that maintenance and grounds crews are doing an excellent job. She also reminded attendees that there are many fundraising activities over the summer and commended students and parents for their hard work. She also congratulated Dr. Memoli and said he would be missed at PC West but thanked him for all his has done during his time there.
Judy Hopper referenced the Community Schools Conference that she and District employees recently attended and said they would be meeting virtually soon with State Department of Education and Oklahoma Education Association staff to discuss implementation of the program. She appreciated Barbara Crump, Shelly Roper and Dr. Keely Frayser attending sessions at the recent CCOSA conference. Mrs. Hopper recognized Patty Balenseifen and Dessi Black for successfully resolving a substitute’s concern in a timely manner.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on June 6, 2022
b. Purchase orders dated June 2, 2022 through June 15, 2022 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Project Applications FY23
i) District Wide
ii) Apollo Elementary
iii) Central Elementary
iv) Dennis Elementary
v) Downs Elementary
vi) Harvest Hills Elementary
vii) Hilldale Elementary
viii) Kirkland Elementary
ix) Lake Park Elementary
x) Northridge Elementary
xi) Overholser Elementary
xii) Rollingwood Elementary
xiii) Tulakes Elementary
xiv) Western Oaks Elementary
xv) Wiley Post Elementary
xvi) Will Rogers Elementary
xvii) Windsor Hills Elementary
xviii) Capps Middle School
xix) Cooper Middle School
xx) Putnam City Academy
xxi) Putnam City High School
xxii) Putnam City Smart Start
xxiii) Extended Care Program
xxiv) Online Payments
f. Renewal of Contract with City of Oklahoma City for school crossing guards for FY23 ($30,240.00 from 23-11-005)
g. Renewal of Service Agreement with Clearwater Enterprises for purchase of natural gas for FY23 (Estimated 25% savings from 23-11-005)
h. Renewal of Service Agreement with Waste Management of Oklahoma for waste removal and recycling at various locations for FY23 ($138,946.00 from 23-11-005)
i. Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation
for FY23 (Not to exceed $30,000.00 from 23-34-005)
j. Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for FY2 ($1,481,312.00 from 23-11-005)
k. Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery for FY23 ($2,922,467.00 from
23-21-005)
l. Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for FY23 (No Cost to District)
m. Renewal of Contract with Hearts for Hearing for audiological services for FY23 ($25,000.00 from 23-11-621)
n. Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product for FY23 ($85,220.00 from 23-11-795)
o. Renewal of Agreement with DreamBox/Reading Plus for secondary sites license subscription for FY23 ($50.850.00 from 23-11-795)
p. Renewal of Agreement with Barlow Education Management System for Federal Program Management for FY23. ($63,000.00 from 23-11-795)
q. Site Contracts
r. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto wished Brett Bradley well and said she was glad for the time that he has been with the District, saying that he did a great job as Principal at Putnam City High School.
Judy Hopper commented upon the importance of services such as Circle of Life Eye Care and Hearts for Hearing audiological assessments that the District provides to our students.
Charity Avery agreed that Hearts for Hearing has always provided excellent care and a positive experience for her daughter.
Judy Hopper asked about DreamBox/Reading Plus. Dr. Keely Frayser said that it is to improve the literacy skills of students in 6th through 9th grades with the goal for all students to read at least at their grade level.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill said he was pleased with the new hires choosing Putnam City over other districts.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING FEDERAL CLAIMS APPROVED SIGNATURES FOR FY23.
Jay Sherill made a motion to approve the Federal Claims Approved Signatures for FY23. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR FY23.
Gail LoPresto made a motion to approve the Emergency Federal Claims Approved Signatures for FY23. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH TALKINGPOINTS FOR DISTRICT-WIDE COMMUNICATION PLATFORM FOR FY23. ($73,848.00 FROM 23-11-795)
Steve Burger made a motion to approve the Agreement with TalkingPoints for district-wide communication platform for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto asked for clarification of the program. Dr. Rhodes said it was a text based program that interprets text and can translate it into 125 different languages allowing the District to communicate with parents in their native languages. Dr. Frayser said the program had been piloted in 5 different schools the past year. Principals were asked about the program and they were all interested in using it in their buildings. Dr. Frayser also said the communications program could be used on many levels: district-wide, school-wide or by individual teachers.
Judy Hopper said she was pleased that the District is using the program and thinks it will be positive for our patrons.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSCRIPTION WITH LEXIA CORE5 READING CURRICULUM FOR ELEMENTARY SCHOOLS FOR FY23. ($217,700.00 FROM 23-11-795)
Gail LoPresto made a motion to approve Subscription with Lexia Core5 Reading Curriculum for Elementary Schools for FY23. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Judy Hopper asked if the subscription would be for all elementary schools and if there was a limit to the number of students that could use the curriculum. Dr. Rhodes said the license was for an unlimited number of students per school. Mrs. Hopper also asked if students could access the curriculum during the summer. Dr. Frayser said the subscription is a year round contract and is designed to help fill in the gap for literacy skills.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING APPOINTMENT OF AN EMCUMBRANCE CLERK.
Steve Burger made a motion to appoint Justina Fitzgerald as Encumbrance Clerk. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH CENTERS FOR EDUCATION LAW FOR BASIC LEGAL SERVICES FROM 7/1/22 THROUGH 12/31/22. ($450.00 FROM 23-11-005)
Jay Sherrill made a motion to approve the Contract with Centers for Education Law for Basic Legal Services from 7/1/22 through 12/31/22. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto said she was in favor of the 6 month contract that would allow the District time to re-evaluate legal firms. Dr. Rhodes said the staff tried to schedule presentations with other law firms before the end of the fiscal year but there really wasn’t time to properly prepare. He mentioned September as a possible month to schedule a meeting for legal firms to present to the board.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH COMMITTEE FOR CHILDREN FOR SECOND STEP FOR K-8TH SOCIAL EMOTIONAL CURRICULUM. ($45,141.30 FROM 23-11-795)
Jay Sherrill made a motion to approve Agreement with Committee for Children for Second Step for K-8th Social Emotional Curriculum. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Judy Hopper asked if the District was already providing this curriculum. Dr. Rhodes explained that it had been used in elementary schools and this contract is to expand through middle school grade levels.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
At 5:18 p.m., Gail LoPresto made a motion to enter into executive session to conduct and ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:07 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Charity Avery, Gail LoPresto, Jay Sherrill and Steve Burger and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 7:07p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
July 5, 2022
REGULAR BOARD OF EDUCATION MEETING
Tuesday, July 5, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, July 5, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 1, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER – CHIEF SECONDARY EDUCATION OFFICER.
Chief Secondary Education Officer, Shelly Roper, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT
Each year, the Oklahoma Medical Research Foundation chooses 12 Oklahoma students out of around 100 applicants to be Sir Alexander Fleming Scholars. The program dates back to 1956 and was named after the British scientist who discovered penicillin and also visited Oklahoma City to dedicate OMRF’s first building.
These 12 scholars are usually college students or seniors in high school and spend eight weeks of their summer working with the Foundation’s Scientists on research projects. Those projects include everything from cancer to cardiovascular diseases. This year, Putnam City is honored to have PC West Senior Abigail Sifuentez as one of the Fleming Scholars. Abigail has been hard at work with OMRF and I can’t wait to be able to share more about her research with everyone soon. Congratulations to Abigail for her selection as a Fleming Scholar!
We’re also busy preparing for the upcoming school year. It’s hard to believe, but Convocation is just four weeks from this Thursday. We’re so excited to welcome back our incredible teachers and we are finalizing the program for Thursday, August 4th. I’m happy to report tonight that we’ll be joined at Convocation by Oklahoma County District Judge, and PC North graduate, Heather Mendoza Coyle. Judge Coyle is the first District Judge of Hispanic Heritage in Oklahoma and she’s going to share her Putnam City success story with all of us.
ITEM #4 – COMMENTS BY BOARD MEMBERS
Jay Sherrill deferred his comments to allow Putnam City Foundation Chair, Jessica Sherrill, to introduce the Foundation’s new Executive Director, Alyx Picard. Mrs. Sherrill said Ms. Picard was excited and ready to get started in supporting the district and looking forward to this coming year.
Steve Burger welcomed Alyx Picard to the Putnam City Foundation. He said he was able to meet with her earlier in the afternoon.
Gail LoPresto had no comments due to recovering from a recent illness and having trouble with her voice.
Charity Avery congratulated Putnam City West Senior, Abigail Sifuentez, for being honored as one of the Fleming Scholars, and said she was excited to hear more about her accomplishment. Mrs. Avery shared she was able to check out the Putnam City West parking lot and said it looked awesome. She said she was looking forward to more parking spaces there. Mrs. Avery also welcomed Ms. Picard to the Foundation and said she was looking forward to working with her.
Judy Hopper said she toured the new Putnam City Arena. She mentioned it looked like a college arena and was state-of-the-art, including the storm shelter. Mrs. Hopper gave a shout out to Summer Recharge teachers and how they built relationships with students. She encouraged others to reach out and thank them for their time and efforts.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on June 21, 2022
b. Purchase orders dated July 1, 2022 for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Project Applications FY23
i) Coronado Elementary School
ii) Hefner Middle School
iii) Mayfield Middle School
iv) Western Oaks Middle School
v) PCN High School
vi) PCW High School
g. Declaration of Obsolete Items
h. Renewal of Transportation Contract for FY23 with Francis Tuttle Career Technology. (No Cost to District)
i. Site Contracts
j. Overnight Travel
k. Retirements and Resignations as listed on Attachment A
Charity Avery made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING EVENING ALTERNATIVE EDUCATION SCHEDULE AND DEREGULATION APPLICATION FOR FY23.
Charity Avery made a motion to approve the Evening Alternative Education Schedule and Deregulation Application for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger asked if any student could apply to attend the evening Alternative Education Program.
Chief Secondary Education Officer, Shelly Roper said any student can apply, but cannot have dual enrollment.
Mr. Burger asked if there was cut off number.
Mrs. Roper said there was not a cut off since once a class if full, more teachers can be hired.
Mr. Burger commented about the economic situation with COVID and more students having to work to help their families. He asked Mrs. Roper if she anticipated more students to be channeled this direction.
Mrs. Roper said it was something she could bring up and discuss with Principals.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING PUTNAM CITY ACADEMY SOAR SCHEDULE AND DEREGULATION APPLICATION FOR FY23.
Steve Burger made a motion to approve the Putnam City Academy SOAR Schedule and Deregulation Application for FY23. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
July Hopper asked if there was a limit on the Soar Program.
Chief Secondary Education Officer, Shelly Roper confirmed there was a limit and at times, pre-COVID, there has been a waiting list. She said the limit has not been reached recently.
Steve Burger asked about the time limit a student is in the program.
Mrs. Roper said it was by semester and depends on following their behavior plan while attending. She also said if the student is a senior, they usually stay the rest of the school year. She shared the goal is to get students back in the school building.
Steve Burger wanted to know if counselors were available.
Mrs. Roper confirmed counselors were available.
Dr. Rhodes mentioned regarding Items 7 and 8, the State Department allows schools to have an alternative schedule for students who may be living on their own, working, have children or in different situations to still be able to attend school.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO ONG AT 4211 N. DIVIS AVENUE FOR GAS PIPELINES.
Jay Sherrill made a motion to approve the granting easement to ONG at 4211 N. Divis Avenue for gas pipelines. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes explained this easement is related to the Transportation expansion which is a part of the bond program.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY – EE – ENROLLMENT.
Charity Avery made a motion to approve revisions to District Policy – EE – Enrollment. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes shared this policy has been previously brought to the board. He said legislation continues to change and is not always defined. Dr. Rhodes said on page 5, “Attendance Issues” are now defined as 10 or more absences in one semester.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR MULTI-MEDIA COMMUNICATION SPECIALIST.
Steve Burger made a motion to approve Job Description for Multi-Media Communication Specialist. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger asked if this position is funded through ESSER money and asked about decisions that would need to be made when these funds run out.
Dr. Rhodes confirmed both Items 11 and Item 12 will be funded through ESSER and said when funds run out, we like to think Legislation will be funding schools better than they are now.
Jay Sherrill commented he appreciates the vision of Dr. Rhodes and Chief Communications Officer, Jeff Bardach and thinks it’s great we’re investing in this area.
Charity Avery and July Hopper agreed.
Gail LoPresto asked if approving this job description means the job will be posted.
Dr. Rhodes confirmed once approved, the job will be posted.
Board members asked about pay scale. Dr. Rhodes said the job description listed high school diploma and it would be a 12 month position.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR TITLE IX INVESTIGATOR.
Steve Burger made a motion to approve Job Description for Title IX Investigator. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes said this position also qualifies for use of ESSER Funds. He explained need for this positon is due to an increasing numbers of incidents which require a lot of interviews for each occurrence. He shared since the end of May, there have been approximately 240 interviews, not including a few from Summer Recharge. Dr. Rhodes also confirmed for board members this Title IX position would be part of Chief Human Capital Officer, Patricia Balenseifen’s department.
Judy Hopper wanted to know if there were fewer cases, could this person work with District Equity Coordinator, Tyrea Craig.
Patricia Balenseifen said they could and hopes that would be the case.
Dr. Rhodes added there is a line in the job description that states this person would work with equity diversity.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH ACT WORKKEYS FOR PARAPROFESSIONAL ASSESSMENTS FOR FY23. (NOT TO EXCEED $2,000.00 FROM 23-11-621/089)
Jay Sherrill made a motion to approve Agreement with ACT WorkKeys for Paraprofessional Assessments for FY23. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CONSCIOUS DISCIPLINE FOR CLASSROOM MANAGEMENT PROFESSIONAL DEVELOPMENT AT WILL ROGER ELEMENTARY SCHOOL. ($7,490 FROM 23-11-511)
Charity Avery made a motion to approve Agreement with Conscious Discipline for Classroom Management Professional Development at Will Roger Elementary School. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Judy commented this looks amazing and is anxious to see it in practice. She also said if this is as good as it seems to be, she would like to see it implemented district-wide. Mrs. Hopper also shared from what she has seen through video, it’s really more for the educator. She said the program helps students connect their thinking to their upper brain.
Gail LoPresto asked how the school was able to do this.
Dr. Rhodes explain schools have Title Funds they are able to select programs they feel will benefit their school. He said he is somewhat familiar with Conscious Discipline and is convinced it’s a good program.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) and (B) (7).
At 5:19 p.m., Charity Avery made a motion to enter into executive session for the purpose of discussing employment/appointment of High School Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:04 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Steve Burger, Gail LoPresto, Vice-President Charity Avery and Board President Judy Hopper, Chief of Staff Dr. Jason Memoli, Chief Officer of Secondary Education, Chief Officer of Human Capital, Patricia Balenseifen and Superintendent Dr. Fred Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT /APPOINTMENT OF HIGH SCHOOL PRINCIPALS.
Dr. Rhodes said the Administration recommends Tami Taylor as Principal of Putnam City High School.
Steve Burger made a motion to approve Tami Taylor as Principal of Putnam City High School Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye
Dr. Rhodes said the Administration recommends Edward Smith as Principal of Putnam City West High School.
Charity Avery made a motion to approve Edward Smith as Principal of Putnam City West High School Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:05 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
July 18, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, July 18, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 15, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHBRONE BROOKINGS, CHIEF OPERATIONS OFFICER
Chief Operations Officer, Shbrone Brookings, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – RECOGNITIONS AND REPORTS
Operations Update – Shbrone Brookings – Chief Operations Officer
Chief Operations Officer, Shbrone Brookings, thanked the board for allowing him to present an update on construction projects within the District.
Recently Completed:
Downs Elementary Schools - Early Childhood Center/Storm Shelter
Putnam City High School - Tennis Center
Putnam City North High School - Track
Hefner Middle School - Furniture Upgrades
Kenneth Cooper Middle School - Furniture Upgrades
Mr. Brookings shared that the District doesn’t take a “uniform” approach to design of construction projects. Instead, each project is planned individually with input from the school/site to meet the needs as well as the environment. He also noted that the furniture upgrades included common areas, library media centers and the special education programs. Mr. Brookings also indicated that supply chain issues have impacted completion dates.
Final Stages (Projected Finished Before School Starts):
Apollo Elementary School - Classroom Addition – (Also Storm Shelter but pending HVAC generator delivery & installation in September before it can be considered FEMA certified shelter)
Putnam City North High School - Tennis Center
Western Oaks Middle School - Interior Upgrade
Will Rogers Elementary School - HVAC – (awaiting parts due to supply change issues)
Putnam City West High School - Arena/Storm Shelter
Upcoming:
Putnam City West High School - HVAC Systems (complete replacement - ESSER funding)
Windsor Hills Elementary School - HVAC Systems (complete replacement - ESSER funding)
Downs Elementary School - HVAC Systems (complete replacement - ESSER funding)
Wiley Post Elementary School - HVAC Systems (parts replacement – ESSER funding)
Touch Ups:
Western Oaks Elementary School – Flooring with Directional Lineage
Western Oaks Elementary School – Awning for Car Pick Up Area
Central Elementary School – Replacement of Deteriorating Front Steps
Capps Middle School - Adding Bricking to West Exterior Wall Near Lunch Area for Durability
Projects Coming Soon:
Lake Park Elementary School - Interior Upgrade
Putnam City West High School - Common Area Renovation
Transportation Department – Building Addition (Will allow seating to accommodate professional development)
Centennial Center (Architectural renderings in process of submission to finalize selection of the architectural firm.)
Mrs. LoPresto asked about HVAC issues at Windsor Hills last year. Mr. Brookings said that the roof top units that weren’t working correctly have been replaced so the system should be working properly for the school year. The complete HVAC system will be replaced at Windsor Hills next summer.
Steve Burger asked who maintains the HVAC systems. Mr. Brookings said the systems are primarily maintained by District staff with HVAC licenses but we also work with Innovative Solutions for overflow projects. Mr. Burger asked if it would be cost effective to have a contract with an HVAC manufacturer to maintain all the District’s HVAC systems. Mr. Brookings said he has been speaking with other districts about how they manage their HVAC systems. He said Edmond Public Schools does have a contract with a manufacturer who has a representative onsite part-time. He said there is a shortage in licensed trades, especially in the HVAC area. He said the biggest challenge right now for our District is that there are 4 control systems and the goal is to have all HVAC on 1 control system at some point in the future. He said as the bids are requested for a centralized control system, that might be the time to research HVAC servicing contracts.
Mr. Burger also asked about security upgrades. Mr. Brookings said that Chief Mark Stout will be presenting a safety update at the August 1, 2022 board meeting.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
With the start of school just three and a half weeks away, I wanted to take a minute to highlight an incredible new program that’s about to get underway at PC North. The Aircraft Owners and Pilots Association selected Oklahoma as just the second state in the country to host its “You Can Fly” High School Aviation Curriculum Professional Development Program. The program aims to educate and train high school students for careers in the aviation community, which is one of our state’s biggest industries. Starting this Fall, PC North students will have the opportunity to take classes to learn everything from how to fly planes to how to maintain them. Thanks to teacher Sam Madewell, principal Carole Buhr, Denise Hensley, Shelly Roper, Keely Frayser and Cory Boggs for their leadership in making this happen. PC North is just one of 57 Oklahoma high schools that will be participating, and we couldn’t be more excited to see this program “take off.”
We also have a few exciting recent honors to celebrate tonight. Congratulations to our Girls Tennis and Girls Track teams at PC West. The Tennis team recently won the 6A High School Academic State Championship while West’s track team made 6A High School Academic All-State. These are tremendous achievements for both teams!
PC North student Piper Bush was named a 2022 Gold Award winner from the Girl Scouts of Western Oklahoma. Piper collaborated with Upstage Theatre to create “Project Bravery.” It aims to make live performances more accessible for children with disabilities or on the autism spectrum. This past spring, she worked with North’s faculty to coordinate additional performances of school productions with a modified focus. Congratulations, Piper!
Finally, Capps Middle School continues to bring home more awards. This Summer, Capps received a Bronze Citation from the American School & University Educational Interiors Showcase. The award recognizes the unique ways the interior of Capps was designed to allow our students to thrive in their new environment. We remain extremely proud of Capps!
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill welcomed new employees and recently promoted staff to the meeting and to the District and said he was excited to see the start of the new school year.
Steve Burger promoted the upcoming Putnam City Athletic Banquet scheduled for August 18th at Victory Church. He said the inductees in the Hall of Fame are a class group of individuals. Information and tickets are available on the Putnam City website. He also commended Putnam City West on their recent academic achievements. He said the “outstanding” accomplishment is not easy to achieve and that it speaks well for Putnam City West’s academics. Mr. Burger also recognized Carole Buhr’s use of social media to highlight new teachers and staff at Putnam City North. He congratulated the new principals in attendance at the meeting and said he was excited to see good things happening during the new school year.
Gail LoPresto said she applauds all that has been done by the Buildings, Grounds and Administrative staff in preparation for the new school year. She said she appreciates all that has been accomplished.
Charity Avery said it was awesome to see the renovations at Apollo Elementary School. She thanked Shbrone Brookings for the Putnam City West Arena tour she recently enjoyed. She said she is excited for the upcoming completion of the Western Oaks renovations and looks forward to touring that school as well. Mrs. Avery congratulated Putnam City West for their academic achievements. She also congratulated the new principals on their recent appointments. Mrs. Avery thanked the Administrative Team for their work preparing for the new school year.
Judy Hopper agreed with the previous board member comments. She thanked Shbrone Brookings for his amazing presentation. She recently attended EngageOK Conference sessions regarding the Community School Effort so she can continue to learn and stay informed of the initiative.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 5, 2022
b. Purchase orders dated July 2, 2022 through July 12, 2022 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Project Applications
f. Putnam City Athletic Advertising Partnership Contracts
i) Francis Tuttle Technology Center
ii) Mercy Hospital
g. Renewal of McKinney Vento Agreement for Transportation Services for Homeless Students for the 22-23 school year
h. Renewal of Career and Technology Education Contract for 2022-2023 school year. ($326,186.00 from 23-11-421)
i. Renewal of Agreement with Oklahoma Building Services for Custodial Services for FY23 school year. ($814,090.00 from 23-11-005)
j. Renewal of Agreement with Compliance Resource Group for substance abuse testing for FY23 (Not to exceed $15,000.00 from 23-11-005)
k. Site Contracts
l. Overnight Travel
m. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto said she had asked Mr. Brookings prior to the meeting how the amount of the Oklahoma Building Services contract compared to last year. She said the contract amount was more because there had been some changes to the schools where the janitorial services were used.
Jay Sherrill suggested the board set an amount of increase on a renewing contract requiring the contract be approved as a separate line item instead of being listed on the consent agenda.
Gail LoPresto agreed with the suggestion and reminded board members they can always request a separate vote on anything listed on the consent agenda.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RATES OF PAY SCHEDULE FOR 2022-2023.
Gail LoPresto made a motion to approve the Rates of Pay Schedule for 2022-2023. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Judy noted the daily rates of pay for substitute teachers did not include the additional stipend funded out of federal ESSER funds that is being voted on tonight. She hopes in future the District will be able to increase the substitute rate of pay permanently even after the federal funding ends.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH FUNDS FOR LEARNING FOR E-RATE CONSULTING SERVICES FOR THE 2022-2023 SCHOOL YEAR. ($17,898.63 FROM 23-11-079)
Jay Sherrill made a motion to approve the Contract with Funds For Learning for E-Rate Consulting Services for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY DISTRICT TRANSFER CAPACITIES.
Gail LoPresto made a motion to approve the Quarterly District Transfer Capacities. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes said new legislation requires the board to approve transfer capacity on a quarterly basis. He is concerned that requiring the capacities to be approved during the summer is too early for the start of the school year.
Steve Burger asked how capacity is measured. Dr. Rhodes said that secondary levels use English class enrollment to measure since all students are required to take English. Elementary schools utilize class size to determine capacity with 18 being the target number.
Dr. Rhodes said that transfer capacities will also be posted on the website and will also be presented to the board for approval quarterly as capacities will change during the year.
Mr. Burger asked if this pertained to transfers within the district or out-of-district. Dr. Rhodes said it pertains to students applying to transfer into Putnam City from other districts.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY DB-F SUPERINTENDENT EVALUATION FORM.
Charity Avery made a motion to approve District Policy DB-F Superintendent Evaluation Form. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill asked if the current policy could be updated to reflect that the superintendent evaluations would be conducted quarterly as has been the practice for the past few years. Dr. Rhodes said he would work with legal counsel to update the policy to include frequency of the evaluation process and the policy would be submitted for board approval at a future meeting.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR AUGUST 10, 2022 THROUGH DECEMBER 16, 2022. (NOT TO EXCEED $300,000 FROM 23-11-795)
Steve Burger made a motion to approve the Substitute Stipend for August 10, 2022 through December 16, 2022. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes commented that this is a continuation of the Substitute Stipend the board approved during the second semester of FY22. This extension is currently for the first semester of the 2022-2023 school year. The administration hopes to bring a recommendation at a future board meeting to extend through the second semester of this school year.
He said the same is true for the Class Coverage Stipend listed on Item #13.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR AUGUST 10, 2022 THROUGH DECEMBER 16, 2022. (NOT TO EXCEED $450,000 FROM 23-11-795)
Gail LoPresto made a motion to approve the Class Coverage Stipend for August 10, 2022 through December 16, 2022. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING REFUGEE SCHOOL IMPACT TUTORING AND LANGUAGE SUPPORT CONTRACT FOR FY23. (NO COST TO DISTRICT)
Steve Burger made a motion to approve Refugee School Impact Tutoring and Language Support Contract for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes said the funding comes through DHS. He said the District has quite a number of refugee students enrolled and he appreciates Dr. Keely Frayser for pursuing the contract and funding to assist in meeting the needs of these students.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).
At 5:42 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing employment/appointment of High School Assistant Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:57 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Charity Avery, Gail LoPresto, Jay Sherrill and Steve Burger met in executive session with Superintendent, Dr. Fred Rhodes; Patricia Balenseifen, Chief Human Capital Officer; and Shelly Roper, Chief Secondary Education Officer for the purpose of discussing employment/appointment of High School Assistant Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/ APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPALS.
Dr. Fred Rhodes said the administration recommends Keith Ooten for Assistant Principal at Putnam City West High School.
Charity Avery made a motion to employ Keith Ooten as Assistant Principal at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes said the Administration recommends Thomas McNeely for Assistant Principal at Putnam City West High School.
Charity Avery made a motion to employ Thomas McNeely as Assistant Principal at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:59 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
August 1, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, August 1, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 1 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 29, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto and Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others. Member Jay Sherrill was not present.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CHIEF MARK STOUT - CAMPUS POLICE.
Chief Mark Stout, Campus Police, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – RECOGNITIONS AND REPORTS
Safety Update – Chief Mark Stout – Campus Police
Chief Mark Stout, Campus Police presented the Board with Putnam City schools Annual Security Update. Chief Stout shared it was state law and a requirement to present an update each year. He showed a PowerPoint presentation which included Past, Present and Future security updates.
Past Safety Upgrades: Access Control, Security Vestibules, Cameras, Door Replacement and Window Film.
• Active Shooter/Rescue/EMS, Fire, Police Drills
• Locked Classrooms during Instructional Time
• Strategies for during Active Shooter, Drills, and Coordination with other Agencies – Invest in Radio Communication.
• Radio System is part of Oklahoma City Metro Radio System, allows us to talk to all other agencies (Police, Fire and EMS.) Everyone can talk together.
Present Safety Upgrades:
• Campus Police Assignments
Officers are assigned to all 4 High Schools and all 5 Middle Schools. They work all associated school activities. There are a total of 12 Police Officers and 3 Security Officers.
• Working with Other Agencies
Campus Police works with OKCPD, Bethany PD and Warr Acres PD on a regular basis to collaboratively train on safety: Laser – Active Shooter Response, Door Breeching, CIT (Crisis Intervention Team - All Putnam City Officers are Certified CIT), and Emergency Video Access to other agencies.
Chief Stout shared in the event of a live situation; our security platform allows multiple emergency agencies access to our cameras and enables them to respond, including county agencies.
• Campus Police Philosophy
Chief Stout said he met with principles recently and ensured them his officers will respond, along with other emergency agencies and will stop whatever is causing harm to students, staff and the school. He said his officers will not have to wait for his authorization.
He shared a quote from Thomas Aquinas, “The one who is brave does not flee at the sign of danger; he stands his ground and suffers whatever “slings and arrows” are hurled at him as a result of pursuing the good.”
• Security Updates
o Cameras – highest visible levels
o Access Control,
o Secure Door Monitoring,
o Alert System,
o Threat Level
o Mission Control (Dispatch Center)
o Security Vestibule Inspection (Security Vestibules have to be used)
o Door Stops removed on exterior doors.
• Re-Evaluation of Procedures and Policy
School Safety Committee has met several times and has re-evaluated the following procedures.
o Updated Run-Hide-Fight
o Locked Classrooms
o Exterior Doors Checked
o Be More Vigilant
o More Physical Barriers-Window Film,
o Door Film, Etc.
o Fence Inspections.
o Chief Stout said staff has been instructed that all exterior doors need to be check several times within the day.
• RAVE System
RAVE App – Available to all employees for their devices. It will be placed on all employees I-Pads. This app is available only to District staff and is highly recommended, but not required.
Chief Stout said by the press of a button, the app sends out notifications to alert of emergency situations. It also asks if you want to call 911 as it is a free service, mandated by the Governor and doesn’t cost the district monies.
Other advantages include principals have capability to send messages to their staff. Employees must be on school property to use it. Currently it only works on school the employee is assigned to, but is in process of being updated to be used on any district property.
Chief Stout said we are in configuration stage and will be rolling it out in the next 30 days.
• ESSER FUNDS
Access Control – Door Monitoring, Updated Site Maps
Future Safety Upgrades:
• Continue to Increase access Control Doors
• Integrated Intruder Alert System
• Weapon Detection System
• More training for Staff and Police
• Table Top Exercises
• Better Screening of Subjects
Chief Stout opened up his presentation for questions.
Board member, Gail LoPresto asked about 2 officers assigned at each high school, 1 officer at middle school and wondered if there were people not assigned to a building. Chief said his assistant, 1 patrol officer and himself were the only ones not assigned to a school. He also confirmed all officers were on the Putnam City payroll and there were no contract officers, including security officers.
Mrs. LoPresto also asked if that was an adequate amount of officers for our district. Chief Stout said a request has been made for 3 more officers and it’s under current review. He said the goal was to have more of an impact on elementary schools. Chief Stout also shared, last year, high schools had a 60 percent increase in police activity. He also said all middle school officers are assigned to respond to feeder elementary schools, but if the 3 new positions are approved, they would be based out of the 3 high schools and their primary objective would be to interact every day at an elementary, preferably during lunch, recess, etc. This would allow the middle school officers to have fewer elementary assignments.
Gail LoPresto and Charity Avery asked questions regarding parking and security officer duties, including timeframes officers were on duty. Chief Stout also confirmed security officers could also serve as backups during emergency situations or if he was needed. He said a lot of people come and go at the site parking lots, so it’s important for security officers to remain outside.
Steve Burger asked about the cost of door monitoring when ESSER funds run out. Chief Stout confirmed once door monitors are installed, there is no extra cost. He also shared with every bond, there has always been a portion allocated for security.
Chief Stout closed by saying, “He can’t keep bad things from happening, but he can guarantee they will do everything they can to prevent and stop them from happening.”
Board President, Judy Hopper, thanked Chief Stout for his presentation.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
Dr. Rhodes began by welcoming back administrators and introduced new administrators who are new in their roles for the upcoming school year:
Secondary:
• PC High: Tami Taylor, Principal; Christina Neller, Asst. Principal; Stephanie Payne, Administrative Intern
• PC West: Edward Smith, Principal; ¬Thomas McNeely, Asst. Principal; Keith Ooten, Asst. Principal; Jackie Rhodes, Asst. Principal; Angela Farris, Administrative Intern
• PC Academy: Ginger Dowling, Administrative Intern
• Capps Middle: Jocilyn Coleman, Administrative Intern
• Cooper Middle: Tara Hagood, Asst. Principal
• Mayfield Middle: Andy Escajeda, Asst. Principal
Elementary:
New Head Principal:
• Arbor Grove: Jana Bowers
New Assistant Principals:
• Central: Stacia Merrell
• Coronado: Ashley Quate
• Hilldale: Emily Smith
• Lake Park: Dr. Spring Bruins
• Windsor Hills: Erin Camp
New Administrative Interns:
• Apollo: Kylee McFarlan
• Dennis: Kara King
• Windsor Hills & Downs: Molly Haley
• Harvest Hills: Joanna Imes
• Hilldale: Kaci Durham
• Northridge & Will Rogers: Heather Lester
August can mean only one thing: Back to School. It’s hard to believe, but it is here already. As we prepare to welcome our educators back this Thursday and our students back to class a week from Wednesday, I’m hopeful and excited for the new year. Back to School time is great. Our school buildings that were mostly quiet over the summer spring back to life. Our classrooms are filled with the sounds of learning and our hallways are filled with laughter. And, for the first time since August of 2019, we start a school year able to actually see everyone’s smiles in person.
I also want to highlight an innovative idea in our North feeder pattern this year. Our schools are working together to build “Comm-UNITY.” North Principal Carole Buhr has spearheaded the effort to connect elementary and middle school students with their high schools. You’ll see Ms. Buhr and several of our elementary and middle school principals wearing Comm-UNITY t-shirts in their school’s colors tonight. The shirts are available for purchase from an online store and any elementary or middle school student in the feeder pattern gets into events at North for free when they wear it. What a fun idea!
I often talk about how blessed we are in Putnam City to have a District full of the best, most dedicated and energetic educators around. We’re so excited to welcome them back at Convocation Thursday morning at PC North. We have an exciting program planned to kick off the year. I’ve previously announced our special guest speaker is Oklahoma County District Judge Heather Mendoza Coyle, a proud PC North graduate. We’ll also be joined by Board Members and several of our area Legislators.
The beginning of a new school year is also the perfect time to talk about our District’s Five-Year Strategic Plan. As many of you know, the District Administration has spent the past several months gathering ideas and feedback for where we see Putnam City going in the next five years. Our process has included direct feedback from all of our stakeholder groups. That includes the Superintendent’s Cabinet, workshops with the Board of Education, our site Administrators, Faculty and Staff, Students and Families and surveys for our greater Community. In the more than 1,800 survey responses, some of the most common terms we heard were “Family,” Trailblazer,” “Innovative” and “Creative.” Tonight, we’re excited to share the framework for our new Strategic Plan. Our District Chief of Staff, Dr. Jason Memoli is here tonight to walk us through it.
ITEM #5 – STRATEGIC PLAN UPDATE – DR. JASON MEMOLI – CHIEF OF STAFF
Dr. Jason Memoli, Chief of Staff, thanked Dr. Rhodes and the Board for the opportunity to present the Putnam City Schools Five Year Strategic Plan. He said the plan was developed through collaboration of multiple stakeholders and will guide our district through the next five years. Dr. Memolli outlined the District’s five year plan with PowerPoint presentation.
• Stakeholders: Superintendent’s Cabinet, Board of Education, Administrators, Teachers & Staff, Students & Families, PC Foundation and Community.
• Framework: Go Boldly!
• Vision: To be a safe and inclusive home for all students, served through innovation and excellence for success in life.
• Mission: To provide a transformative experience that ignites a passion for learning, sparks imagination and empowers students to achieve personal success and enrich the community.
• Core Values: Student Success, Safe Environment, Excellence & Innovation, Collaborative Culture, Exceptional Employees, Consistent Communications.
• Focus Areas: Empowerment (Relationships & School Culture/Climate), Excellence (Academics and Beyond), Environment (Resources).
Board President, Judy Hopper, thanked Dr. Memolli for his presentation.
ITEM #6 – COMMENTS BY BOARD MEMBERS
Steve Burger thanked Chief Stout for his Security presentation. He said if it is an issue of safety, we should not have limitations on the number of officers needed. He commented “We cannot put a dollar amount on the life of anyone.” Mr. Burger also thanked Dr. Memoli for outlining the framework for our Strategic Plan and said he was looking forward to seeing this moving forward. Mr. Burger highlighted New Teacher Academy and Convocation as fun events to start the school year. He also recognized our teachers and administrators for being the absolute best for our students and our students being the best students. He asked administrators to keep this in mind and share during faculty meetings. Mr. Burger thanked Mrs. Buhr for her exciting efforts at building comm-UNITY in the North feeder pattern. He said the more different levels of schools interaction keeps the sense of community going and commented he’s excited to see this happening. Mr. Burger wished everyone the best this year and asked administrators to “Take care of their faculty” and said, “They’ll take care of you.”
Gail LoPresto thanked administrators and staff for their hard work over the summer to get every teacher hired and prepared for the start of the new school year.
Charity Avery also thanked Chief Stout for his presentation regarding our District’s efforts to always continue improving safety for students and staff. Mrs. Avery also highlighted the summer activities that have been ongoing at all of our schools. She said she loves seeing Facebook posts of all the schools welcoming their teachers.
Judy Hopper mentioned two districts recently in the news and talked about the importance of Board Policy BW. She reminded administrators and teachers as they begin planning their lessons for the upcoming school year to be crystal clear in what is allowed. Judy also encouraged everyone to exercise their right to vote in the August runoff and in the November general election. She shared a voter outreach table will be set up at Convocation. Mrs. Hopper said it was going to be one of the most critical elections regarding education.
ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 18, 2022
b. Purchase orders dated July 13, 2022 through July 25, 2022 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Declaration of Obsolete Items
f. Renewal of Agreement with the Putnam City Public Schools Foundation for FY23
g. Renewal of Beverage Agreement with PepsiCo for FY23 (No Cost to District)
h. Renewal of Snack Vending Agreement with Imperial, Inc. for the 2022-2023 school year. (No Cost to District)
i. Site Contracts
j. Overnight Travel
k. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda with the request of Item g. be voted on separately. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger explained Item “g” refers to the contract with PepsiCo and the selling of concessions at schools. He said the way it is written, we have to exclusively purchase Pepsi products and it may not always be at the lowest price, therefore hinders our schools from making the largest profits. He suggested we look at other options to see what would most benefit our schools.
Gail LoPresto had questions regarding the length of the renewal/contract.
Dr. Rhodes confirmed we have a five year renewal agreement of one year contracts. He said 2023 will be our last year of the five year agreement. He suggested to research this year to look at all options with multiple companies. He said it’s important to keep in mind it takes time to make the best decision and switch out machines, if there is a change. Dr. Rhodes said four years ago, Pepsi and Coke were the only contenders and Pepsi was a better option over Coke. He also said each school has made a profit.
Judy Hopper asked if there was no contract, would we be allowed to have our own concessions at football games?
Dr. Rhodes explained there was a time each school was responsible for their own equipment and machines and there was not a lot of accountability with the funds. The rationale to have a district-wide contract was to allow for consistency. He said there are other benefits, including funds can be distributed to other areas, such as professional development. He said the District is open to looking at other companies, but it does take time.
Steve Burger asked if it was possible to negotiate a contract during school hours, but after school hours be on our own and make separate profits through after-school activities.
Shbrone Brookings, Chief of Operations, shared he has discussed with Dr. Dick Balenseifen, District Athletic Director, to honor this year’s contract and begin looking into different options.
Gail LoPresto said we need to honor the contract but agrees on researching for the future. She shared she recalls voting for the first Coke contract several years ago and the District making a lot of money.
Dr. Rhodes clarified the $20,000 from Pepsi is right off the top, in addition to these funds, schools also receive other profits. He explained a couple of things have happened since the original Coke contract. He said Federal regulations require everything served to students needs to be healthy. He also explained due to COVID, there was a loss of profits, from students not being on-site, but prior to those two years, profits were higher. Dr. Rhodes shared our Principals’ deal with a lot of activity and have a lot of expenses.
Gail LoPresto made a motion to renew Consent Agenda Item g. Renewal of Beverage Agreement with PepsiCo for FY23 (No Cost to District). Charity Avery seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND AND POSSIBLE MOTION REGARDING DECLARATION OF HOURS VS DAYS AS STATED IN POLICY EA.
Steve Burger made a motion to approve Declaration of Hours vs Days as stated in Policy EA. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes mentioned the advantage to hours verses days gives flexibility during inclement weather days.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE FOLLOWING:
A) TO CONSIDER THE APPEAL OF DENIED STUDENT TRANSFERS WITH A REVIEW OF CONFIDENTIAL EDUCATIONAL RECORDS AND TRANSFER REQUESTS OF STUDENTS WHEREBY DISCLOSURE OF ANY ADDITIONAL INFORMATION COULD POTENTIALLY VIOLATE FERPA PURSUANT TO 25 O.S. § 307 (B) (7).
B) NEGOTIATIONS FOR THE 2022-2023 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (2).
At 6:16 p.m. Gail LoPresto made a motion to motion to enter into executive session for the purpose of discussing the following:
A) To consider the appeal of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA pursuant to 25 O.S. § 307 (B) (7).
B) Negotiations for the 2022-2023 school year pursuant to 25 O.S. § 307 (B) (1) and (B) (2).
Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #11 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:03 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION:
A) Board Members Steve Burger, Gail LoPresto, Vice-President Charity Avery and Board President Judy Hopper met in executive session to consider the appeal of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA pursuant to 25 O.S. § 307 (B) (7).
B) MINUTES OF EXECUTIVE SESSION: Board Members Steve Burger, Gail LoPresto, Vice- President Charity Avery and Board President Judy Hopper, Chief Officer of Human Capital, Patricia Balenseifen, Chief Financial Officer, Ryan Spilman and Superintendent Dr. Fred Rhodes met in executive session to review Negotiations for the 2022-2023 school year pursuant to 25 O.S. § 307 (B) (1) and (B) (2).
No action was taken.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ACCEPT OR OVERTURN DECISION OF THE DISTRICT REGARDING STUDENT TRANSFER REQUESTS.
Steve Burger made a motion to accept decision of the District regarding student transfer requests. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:04 p.m. to adjourn. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
August 15, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, August 15, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 15 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 12, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Steve Burger and Jay Sherrill; Superintendent, Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – CHIEF ACADEMIC OFFICER.
Sarah Tempest, District Counseling and Assessment Coordinator led the Pledge of Allegiance and the Moment of Silence.
(Dr. Keely Frasyer, Chief Academic Officer, was unable to attend the meeting.)
ITEM #2 – RECOGNITIONS AND REPORTS
Social Emotional Learning – Dr. Keely Frayser – Chief Academic Officer. (Dr. Frayser was unable to attend the meeting.)
Sarah Tempest, District Counseling and Assessment Coordinator thanked the Board for having her and presented an annual report on Social Emotional Learning.
Highlights of the PowerPoint included:
EMPOWERMENT (Relationships & School Culture/Climate)
Putnam City Schools seeks to EMPOWER students, families and staff by providing an inclusive and collaborative culture through comprehensive services and effective communication.
THE GOAL OF SEL IN SCHOOLS. SEL supports whole-child development. When implemented school-wide, SEL can help create a positive school climate where students and adults thrive together, improving social-emotional competence and academic achievement.
RESEARCH LINKS EVIDENCE-BASED SEL TO POSTIVE OUTCOMES. Positive outcomes improved social-emotional skills, more positive attitudes about self, others and school increased prosocial classroom behavior, fewer conduct issues, less emotional distress and 11 percentile-point gain in overall academic achievement.
SOCIAL EMOTIONAL COMPETENCIES include Self-Awareness, Self-Management, Social Awareness, Relationship Skills and Responsible Decision Making.
COMPREHENSIVE SEL SUPPORTS IN PUTNAM CITY:
• Hope and Resiliency Team (HART)
• Focus on PD in areas of SEL, trauma, ACEs, hope and resilience
• Counselor Corp Grant – Added Three Elementary Counselors and Three Licensed Mental Health Professionals for High Schools
• ESSER funded – Three Elementary Counselor and Three Middle School Counselor positions to work with specific programs to support students with behavior and emotion needs.
• Monthly resources from Sarah Tempest, Counseling and Assessment Coordinator
• Monthly counselor meetings for Elementary, Middle and High school counselors
• Collaboration between Counseling department and EDI, Community and Parent Engagement, Technology and Homeless Liaison.
OKLAHOMA SCHOOL COUNSELOR FRAMEWORK School counselors provide culturally sustaining instruction, appraisal and advisement, and counseling to help all students demonstrate: Learning Strategies, Self-Management Skills and Social Skills.
PUTNAM CITY SEL PLATFORMS include Second Step, Hazelden Lifelines Triology, Everfi and Nearpod.
Second Step Elementary: Growth Mindset & Goal-Setting, Emotion Management, Empathy & Kindness and Problem-Solving.
Second Step Middle School: Mindsets & Goals, Recognizing Bullying & Harassment, Thoughts, Emotions & Decisions and Managing Relationships & Social Conflict.
Hazelden Lifelines Trilogy:
• Suicide Prevention (Oklahoma schools are required to provide suicide prevention training for all staff and students in grades 7-12.)
• Bullying Prevention (Oklahoma schools are required to provide bullying prevention training for all staff and students.)
• Digital Citizenship (It is a federal requirement of schools to receive E-Rate funding to provide digital citizenship training for all student’s 3rd through 12 grades.)
Everfi: Digital platform available to all Putnam City students and teachers. SEL units and lessons available for all grade levels.
After her presentation, Mrs. Tempest opened the floor up for questions.
Steve Burger asked once a problem is identified, at what point is a student referred to outside help. Mrs. Tempest replied it depends on the type and scope of problem. She said if a school counselor cannot provide the type of help needed, they will refer the student to the proper agency that can help.
Jay Sherrill asked with everything that has occurred in the past few years, and more spending on resources, have there been any new intervention strategies occurring to help students have a sense of normalcy? Mrs. Tempest confirmed there are. She mentioned the District’s HART Team works hard to push out professional development for staff and our Parent Engagement Coordinator, Gracie Ramirez, works with parents. She said it’s important to address both to have a strong student and that new strategies are definitely being addressed.
Judy Hopper said she appreciates the emails Mrs. Temptest sends out and said there are a lot of great ideas that are shared.
College Readiness & Drop Out Report – Shelly Roper – Chief Secondary Officer
Chief Secondary Officer, Shelly Roper presented the board with the District’s College Readiness (ACT) & Dropout Report. Highlights included:
COMPOSITE ACT SCORES 2020-21: District high school students 9-12 grade who tested on their own totaled 1726 with a percentage of 17.8, including all Juniors, Class of 2021 district students - 175 district, percentage 18.3 and State –Graduating class of 2021 who tested on their own with a percentage of 19.7.
District School Composites 2020-21: Any high school student 9th, 10th and 12th who tested on their own and all juniors: PC High 17.7, PC North 18.8 and PC West 16.6.
CAREER & COLLEGE READINESS: Include college visits, on-campus college and career fairs, campus visits, individual Career Academic Plans-ICAP, Pre-ACT given to all PC 10th graders, Individual student enrollment conferences and Francis Tuttle Technology Center.
DROP OUTS: Dropout rates are calculated by dividing the number of students identified as a dropout in the current reporting year by the number of students that were enrolled at the beginning of the school year (the October 1st count) for both High School and Middle School.
Contributing Factors:
No Show, General Education Diploma (GED), Homeschool, Students that returned to their country of origin without properly withdrawn, not returning from suspension, mobility rates, drop in/out enrollments, students entering the workforce and legal age to dropout of school is 16 with parental consent.
2020-21 Middle School Dropout Percentages:
• Capps Middle School 6/972 (1%)
• Kenneth Cooper Middle School 14/401 (3.41%)
• Hefner Middle School 8/973 (1.18%)
• Mayfield Middle School 10/814 (1.89%)
• Western Oaks Middle School 2/702 (.45%)
A graph was also presented showing the progression of SY19, SY20 and SY21, which points out pre-COVID and COVID years. Each middle school increased with the exception of Mayfield going down and Western Oaks staying at 2.
2020-21 High School Dropout Percentages:
• Putnam City High 132/1938 (6.96%)
• Putnam City North 60/1516 (3.91%)
• Putnam City West 130/1610 (8.04%)
A graph was also presented showing the progression of SY19, SY20 and SY21, which points out pre-COVID and COVID years. Each high school increased in dropout numbers.
PROGRAMS AND RESOURCES:
Putnam City Academy
Project Hope – Francis Tuttle Technology Center
Link Crew
Joe Ellis/Ashley Thomas Homeless Liaison
ICAP
Youth Services of Oklahoma County
College/Career Counselors
Jarel Miles – Attendance Officer
At the conclusion of the presentation, Judy Hopper was asked what Link Crew was. Putnam City North Principal, Carole Buhr explained it was a student mentorship program where typically Juniors and Seniors help Freshman get acclimated into the school.
Jay Sherrill said he noticed a large increase in dropout numbers and asked if there was one factor or variable driving the increase. Mrs. Roper said she believes it could be due to the impact the past few years has had on our students.
Steve Burger talked about finding students early on who may need intervention. Mrs. Roper shared, “One dropout is too many.”
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
It’s finally here! Last Wednesday we were so excited to welcome our more than 18,000 Putnam City students back to class. Even though it goes without saying, our District’s Educators have spent thousands of hours preparing for the return of our students and the first few days of school have gotten off to a great start. I was privileged to spend a good amount of time out in our schools last week and the energy and excitement is truly infectious. Each of our schools really do come to life after the summer break. I know several of our Board Members were also visiting schools last week. Our staff and students love seeing you all in person!
I also have some amazing news regarding Capps Middle School. Our beautiful building has already won several awards and I’m thrilled to report it’s a finalist for another one. This one is the international MacConnell Award. The award is presented annually by the Association for Learning Environments. Capps is one of only four finalists from all over the world. We’re so honored to have Capps recognized again. This one is a lot like being nominated for an Oscar! The winner is announced in October.
Finally, this Thursday evening is our annual Athletic Department Hall of Fame Banquet. It’s set for 6:00 pm at Victory Church and we’ll be inducting 13 new members into the District Hall of Fame. The class includes Andrew Heaney, Kelly Phelps, Coach Jerry Potter, Bill Watts and
The Vann Family from PC High. Trent Fisher, John Fitzgerald, Jennifer (Hall) O’Dell and Coach Bob Wilson from PC North. And Ashli (Barrett) Wigington, Steve Neff, Johnny Thompson and Scott Tinsley from PC West. It’s always a fun evening and we hope many of you can join us.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill said it’s a new school year and said he sees all the preparation that goes into getting everything ready for the start of the school year. He mentioned the energy was fantastic and thanked everyone for their efforts. He said he’s looking forward to the Athletic Banquet.
Steve Burger thanked Mrs. Tempest and Mrs. Roper for their reports this evening and knows the impact it has on our students. Mr. Burger said he enjoyed looking at comments posted on social media and talked about how great it is to see all the activities going on. He said he feels the sense of excitement for the new school year.
Gail LoPresto agreed with Mr. Burger. She also noted the excitement in the district as everyone gets back to school in person. Mrs. LoPresto commented on our recent Convocation and being able to sit down with our new teachers at New Teacher Academy and seeing their enthusiasm. Mrs. LoPresto thanked all who worked on both these events.
Charity Avery also talked about how the school year is off to a great start and how nice it was seeing all the students. She thanked all District employees for their hard work and stepping in to help where needed. She mentioned how much fun it is to see students excited to be back in school. She said it’s not always easy and she appreciates everything everyone is doing.
Judy Hopper mentioned Chief Stout was included in news coverage regarding school safety.
She also highlighted how she was able to attend PC North’s COMM-unity involvement day and how cool it was to see more than 300 students giving their time to their community. Mrs. Hopper also talked about Convocation and picking up a flyer at the SNU table. She said they are offering a partnership with the district to help teachers obtain their Master’s degree or pursue Leadership certifications. She also mentioned one of the best things this year in middle school is that cell phones will not be allowed. Mrs. Hopper shared information regarding a program offered by the State Department of Education offering math tutoring in small groups for students in grades 7-9. Lastly, she spoke of a program recently aired on KOCO, “State of Our Schools” which talked about the climate we live in. She said it was mentioned with all the negative events going on, this year especially, teachers feel they need to be careful not to step on toes. She suggested for principals to make sure teachers feel valued and to be there for them.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on August 1, 2022
b. Purchase orders dated July 25, 2022 through August 8, 2022 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Project Applications
f. Declaration of Obsolete Items
g. Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY23. (No Cost to District)
h. Renewal of Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2022-2023 school year. (No cost to district)
i. Renewal of Memorandum of Understanding with Morton Comprehensive Health Services to expand student counseling services for the 22-23 school year to include Arbor Grove, Capps, Mayfield, Putnam City High and Putnam City West schools. (No Cost to District)
j. Renewal of Contract with Melodie Smith for Tutoring Services at St. Charles Catholic School. ($25 Per Hour, Not to Exceed $20,000 from 23-11-511)
k. Site Contracts
l. Overnight Travel
m. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RATIFICATION OF THE 2022-2023 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.
Gail LoPresto made a motion to approve ratification of the 2022-2023 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto thanked all those who served on the committee on both sides.
Dr. Rhodes added his thanks and appreciation for the great relationship the district has with PCACT and newly appointed President, Amber Ball. He shared it was great to see everyone come together and all the hard work put in by all involved. Dr. Rhodes also shared it was passed by ninty-nine percent and said it doesn’t always happen this way.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH UCO FOR ATHLETIC TRAINING SERVICES AT PUTNAM CITY HIGH SCHOOL SUBJECT TO FINAL APPROVAL BY THE DISTRICT’S LEGAL COUNSEL. (NOT TO EXCEED $7,315.00 FROM 23-11-000)
Jay Sherrill made a motion to approve Agreement with UCO for Athletic Training Services at Putnam City High School subject to final approval by the District’s legal counsel. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill asked about the subject of legal counsel. He wondered if this was because of the contract. Dr. Rhodes confirmed it was and said it’s not all yet finalized. He said it’s been difficult to find truly certified people and said UCO has a program set up for students who are in training.
Mr. Burger asked if this was just for PC High. Dr. Rhodes confirmed it was and said the other high schools already have people in place. Mr. Burger also asked if this was going to be a student teacher. It was explained this person would be covering while PC High’s Athletic Trainer is out on maternity leave and a couple of other weeks during the year.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DISCRIPTION FOR ADJUNCT TEACHER.
Gail LoPresto made a motion to approve Job Description for Adjunct Teacher. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes mentioned as a last resort the legislation now allows for people with a bachelor’s degree, but no education background to be hired. He said it’s an avenue to take when we really need to fill positions, but not as a first choice.
Jay Sherrill asked if other districts have this rule. Dr. Rhodes confirmed they do. Gail LoPresto asked if this was like a substitute position. Chief Human Capital Officer, Patty Balenseifen answered they would have a contract that would either be for a semester or longer term.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING INCREASE IN FOOD SERVICES MEAL PRICES FOR THE 2022-2023 SCHOOL YEAR.
Gail LoPresto made a motion to approve increase in Food Services Meal Prices for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto wanted to know the reason why 100 percent of our students were receiving free lunch previously.
Dr. Rhodes explained during COVID, the Federal Government funded this program and extended it through May of last year. To now receive free/reduced lunches, families need to qualify and complete forms. He said schools and principals are working hard to get these turned in because this is how we also get our Title and E-Rate funding. Dr. Rhodes shared this is a real shift for families.
Child Nutrition Director, Kelli Keegan, confirmed our district qualifies for Community Eligibility Provision, making elementary and middle school breakfast and lunches free. She said high school breakfast is also free, but lunch for students who don’t qualify for free/reduced lunch will be priced at $2.75. Ms. Keegan confirmed students can pay with cash or prepay on an account.
Gail LoPresto reminded everyone all parents have to complete the form, even if they don’t qualify for free/reduced lunch.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS THE COMPLAINT OF CLIFTON WAYNE SMITH PURSUANT TO 25 O.S. § 307 (B)(1).
At 5:38 p.m., Charity Avery made a motion to enter into executive session to discuss the Complaint of Clifton Wayne Smith pursuant to 25 O.S. § 307 (B)(1). Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:23 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Steve Burger, Gail LoPresto, Vice-President Charity Avery and Board President Judy Hopper, Tyrea Craig and District Attorney Laura Holmes met in executive session to discuss the Complaint of Clifton Wayne Smith pursuant to 25 O.S. § 307 (B)(1).
No action was taken.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO AFFIRM, REVERSE OR MODIFY THE ADMINISTRATION’S DECISION REGARDING THE COMPLAINT OF CLIFTON WAYNE SMITH.
Gail LoPresto made a motion to affirm the Administration’s decision regarding the Complaint of Clifton Wayne Smith. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:24 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
September 6, 2022
REGULAR BOARD OF EDUCATION MEETING
Tuesday, September 6, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 6, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 2, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Vice President, Charity Avery was absent.
Chief Financial Officer, Ryan Spilman, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
EOY Financial Report – Ryan Spilman – Chief Financial Officer
Mr. Spilman presented unaudited End-of-Year FY 22 General Fund financial data as of June 30, 2022. The information provided a comparison of the original FY 22 budget with the ending fund balance. The District was projected to end FY 22 with $10,703.628 in the General Fund and the actual ending balance was $11,648,695 which represents 6.31% of the percentage of revenue.
Spilman cautioned that the District received $15,717,344 in CARES/ESSER funds that we would not ordinarily receive. This allowed the District to recover some of the General Fund balance which was negatively impacted by a reduction in the State Aid formula in FY 21. It also allowed the District to catch up on HVAC projects and offset the rising prices of goods due to inflation. He said the District is fortunate to have received these federal funds and that we are judicious in utilizing the funds in a way to have the most benefit for the District and our students. Mr. Spilman also advised, while trending in the right direction, the District still has work to be done to be competitive with other metro area districts in relation to General Fund balance and to maintain a healthy, conservative fiscal policy.
The following chart reflects the District’s funding sources:
Early indicators for FY 23 reflect a $5.5 million dollar decrease in state allocation. This is primarily due to HB 2078 which requires districts to use its weighted average daily membership (WADM) from the preceding school year to calculate its initial State Aid allocation instead of the higher WADM of the preceding 2 school years. The District’s enrollment numbers last year were down from pre-pandemic enrollment figures. The District does have the opportunity to use enrollment figures from the first 9 weeks of this year for the Midyear Adjustment and the enrollment numbers are projected to be more than the previous year.
Mr. Spilman noted it is important for schools to collect Economically Disadvantaged forms annually for all students as this also impacts the District’s revenue. He said that schools have done a good job so far of collecting forms and it is projected to have a positive effect on this year’s budget.
Mr. Spilman stated there is approximately $39 million remaining in ESSER funds that will need to be spent in FY23 and FY24. Cabinet consistently reviews the planned use of ESSER funds to recover, prepare and respond to COVID and to ensure they are used for the best possible benefit of our students.
Jay Sherrill questioned why the FY22 projected and actual revenue and expenditures were approximately 20% lower. Mr. Spilman said it was due to the budgeting method that was used last year that stated that every dollar of ESSER funds allocated to the District would be expended and reimbursed within the fiscal year. That isn’t realistic in real time but it was a budgeting method that allowed the District to account for the revenue and would have allowed it to be spent within the year should it have been necessary.
Judy Hopper commented on the importance of federal funds to the District’s budget and that those funds directly impact students.
Board Seat Redistricting Report – Dr. Jason Memoli – Chief of Staff
Dr. Jason Memoli presented a proposed plan for board seat election redistricting. State law requires that voting districts be reviewed and updated to align with population data from the recent Census. There can be no more than a 10% variance between the most and least populous wards. Dr. Memoli clarified that the redistricting is not based on student enrollment or feeder pattern adjustments. He said the total population according to the 2020 Census is 126,131. With the updated population figures there is currently a 17.52% in deviation between the seats which requires the District to adjust election boundaries.
Districts were advised they could work with Oklahoma University’s Center for Spatial Analysis (CSA) to adjust boundaries. Perimeters for redistricting include:
• Follow Census Blocks – Areas bounded by visible and/or nonviable features (roads, streams, property lines, county lines, etc.)
• Follow Precincts, Major Roads/Streets (i.e.: Clearly Visible and Definable Boundaries
Using those perimeters, the CSA proposed redistricting boundaries that results in 2.73% deviation. Dr. Memoli presented a map that showed the original boundaries and the proposed new boundaries. He also presented the legal description for each seat’s boundaries. Once the board reviews the proposed redistricting information a Resolution will be submitted for the board to vote. Upon approval by the board, the Resolution will be sent to the House of Representatives. The redistricting map and legal descriptions will be communicated on the District’s website and in the Go Boldly Bulletin.
Jay Sherrill asked how many models were presented by CSA’s software? Dr. Memoli said he had anticipated there would be different options but by adhering to the perimeters, there was only one option with multiple revisions. Should board members request, adjustments can be made and would then be resubmitted for the board’s review.
Board members expressed appreciation for Dr. Memoli’s work on the redistricting proposal.
Dr. Rhodes commented that the District’s population would make Putnam City the fourth largest in the state if it were an actual city.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
As a large District, there are always events going on at each of our school sites. This is also true at the District level as the beginning of the school year marks the return of several District-wide events. In the next several days we have three big events that I want to highlight this evening. Thursday at 5:15pm we have our first Putnam City Parent and Family Night. It’s at Capps Middle School and will feature resources from around 20 metro community organizations that our families can take advantage of. We’ll have presentations in English, Spanish, Pashto and Vietnamese to ensure everyone is getting the proper information. Then on Saturday, the District is participating in the Hispanic Heritage Month Festival. We’ll have several groups in the parade that runs along MacArthur starting at 39th Street and ending at PC High. And, finally, on September 13th, the District is partnering with the Bethany Library to start a Bilingual Book Club for 3rd through 5th graders. We’re very excited about these events and I want to thank Gracie Ramirez and Tyrea Craig for their efforts in making them happen.
I also wanted to update everyone on the MacConnell Award that Capps Middle School is a finalist for. I had the privilege of being a part of the panel that was interviewed by the international slate of judges who decide which of the four finalists wins the award. We all know our District is full of incredible students and teachers. That was highlighted throughout the process as I was honored to work with Capps 7th Grade Science Teacher Trista Kelley, Capps 8th Grade Student Emery Duden and principal James Burnett on the interview panel. They did an amazing job showcasing their school for the judges! We’ll find out if we win the award at a conference next month.
Finally tonight, I have an exciting update to how we’re planning to announce news from our Board of Education meetings. The District has created a new newsletter called the Go Boldly Bulletin that is replacing Board Highlights starting this evening. It will summarize actions taken at Board Meetings, any Board Reports and also include some new things like a District Events Calendar and a place for us to highlight programs and students. This will be sent not just to our faculty, staff and subscribers but also to all of our Putnam City Families. We’re excited about this new way to ensure the consistent communications that is part of our five-year strategic plan.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill said he has experienced the Hispanic Festival and said it is an “awesome” event and he is glad the District and schools participate. He thanked everyone involved who has worked toward the school year and its success. He noted an improvement in communication with parents resulting in more parent engagement. He also recognized Dr. Balenseifen, the Athletic Committee and all who worked on the “fantastic” Athletic Hall of Fame event.
Steve Burger commented on a recent KFOR-TV news story about the Air Force JROTC program at Putnam City High School and particularly liked cadets being referred to as “pirate pilots.” He recognized student Jacob Long who was interviewed for the story. Mr. Burger encouraged people to attend the Hispanic Festival and Parade saying that the Hispanic Latin American community is growing and should be supported. He recognized Shbrone Brookings for driving a bus recently when there was a shortage of drivers. He appreciates that administrators are willing to step in when needed. He said he was proud of Putnam City West for their successful start to the football season and commented that the Patriot-Panther game was a great high school event. He said that the District receives publicity from successful athletic programs. Mr. Burger feels like districts compete for publicity and good publicity can increase enrollment. He encouraged staff and patrons to support local businesses that advertise and sponsor District programs and events.
Gail LoPresto said she and her husband have attended Putnam City West football games for more than thirty years and this is an exciting start to the season. She said Coach Alexander was a student of Gail’s late sister who taught at Douglas High School. Mrs. LoPresto was in awe of the Athletic Hall of Fame event and the pride it instilled in the District. She also recognized the efforts of custodians and maintenance people for everything they do to prepare for the school year and commented upon how lucky the District is to have such hard working employees.
Judy Hopper agreed with comments made by other board members. She also praised the Hall of Fame event. She said she would like to see sports included during the school day at middle schools. She spoke highly of members of the PTO Council whose meeting she recently attended. Some of the Council members no longer have children in school but continue to serve as they have devoted their lives to helping children.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on August 15, 2022
b. Purchase orders dated August 9, 2022 through August 29, 2022 inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Project Applications
g. Declaration of Obsolete Items
h. Renewal of Contract with Satellite Athletic Association. (No Cost to District)
i. Renewal of Memorandum of Understanding with Morton Comprehensive Health Services to expand student counseling services for the 22-23 school year to include Windsor Hills Elementary School. (No Cost to District)
j. Renewal of Memorandum of Understanding with the University of Central Oklahoma School Psychology Program for Student Practicum Partnership. (No Cost to District)
k. Site Contracts
l. Out-of-State Trips
i) Putnam City High School DECA students to Washington D.C. to attend DECA Power Trip Conference from November 10th – 13th, 2022
m. Overnight Travel
n. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO OGE TO PROVIDE ELECTRICAL SERVICE TO PUTNAM CITY HIGH SCHOOL TENNIS FACILITY. (NO COST TO DISTRICT)
Steve Burger made a motion to approve granting easement to OGE to provide electrical service to Putnam City High School Tennis Facility. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
Jay Sherrill commented that the facility looks fantastic!
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH GRAND CANYON UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2022-2023 SCHOOL YEAR. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Memorandum of Understanding with Grand Canyon University for placement of education students for student teaching for the 2022-2023 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
Dr. Rhodes said that students enrolled in universities in other states sometimes like to come home to do their student teaching. A student attending Grand Canyon University has requested student teaching placement with Putnam City. The District considers placement of students teachers enrolled in out-of-state schools as a recruitment tool.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH INSTITUTES OF HIGHER EDUCATION (UCO, MACU & OCU) FOR PARTNERSHIP TO CREATE AN URBAN TEACHER PREPARATION ACADEMY. ($2,750 23-11-795 AND $2,750 PUTNAM CITY FOUNDATION)
Gail LoPresto made a motion to approve Memorandum of Understanding with Institutes of Higher Education (UCO, MACU & OCU) for partnership to create an Urban Teacher Preparation Academy. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
Dr. Rhodes said the District has been working on this program for over a year and the goal is to recruit teachers of diversity so teachers are more reflective of the student population. Once a candidate is assigned, the District has the opportunity to hire them with a three year commitment from the teacher.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
At 5:47 p.m., Jay Sherrill made a motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:34 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Gail LoPresto, Jay Sherrill and Steve Burger met in executive session with Superintendent, Dr. Fred Rhodes to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 7:35 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.
September 19, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, September 19, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 19, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 16, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Steve Burger, and Jay Sherrill; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF HUMAN CAPITAL OFFICER
Chief Human Capital Officer, Patricia Balenseifen, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
Equity, Diversity & Inclusion Report – Patricia Balenseifen – Chief Human Capital Officer
Mrs. Balenseifen also introduced Tyrea Craig, District Equity Coordinator. They presented the vision statement:
The vision of the Office of Equity, Diversity, and Inclusion is the pursuit of excellence in educational equity and transformative opportunities that intensified the learning experience and operates within a culturally responsive climate for students, staff, and community.
The Office of Equity, Diversity, and Inclusion is committed to upend inequities, deploying informed strategies, and accelerating and sustaining progress. Thus, we boldly strive to widen our educational and cultural lens to ensure equity for all.
They reported the 21-22 demographics of students the District served:
Hispanic/Latino/a – 35%
Black/African American – 25%
White/Caucasian – 24%
Multi-rate (two or more races) – 10%
Asian/Pacific Islander – 4%
Native American/Alaska Native – 2%
Of the students served 86% are economic disadvantaged and qualify for free and reduced meals. Other statistics shared:
Students in Foster Care – 416
Languages Spoken – 68
Homeless Students – 1,515
Students of Color – 76%
Advanced Placement Students – 898 or 17%
The EDI office recently worked with local universities to develop a partnership to recruit certified and support staff that mirror the student population. The “Reflections of Us” Urban Teachers Preparation Academy partners with UCO, MACU and OCU to recruit education students that are interested in teaching in urban districts serving a diverse population. Future teachers that participate in UTPA commit to at least 3 years to the district for which they are matched.
The Student Experience and Equity Council (SEEC) was developed by the EDI office so students can provide input in communications, policies, recruitment, and EDI activities securing their involvement in the District’s climate, culture, and success.
Events that the EDI office has participated in or plans to participate in include:
Hispanic Heritage Month Parade – September 10, 2022
International Day for People with Disabilities – December 2, 2022
Martin Luther King Jr. Parade – January 16, 2023
Universal Family Night/Cultural Experience – January 26, 2023
Black History Living Museum – February 23, 2023
Putnam City Poetry Night – March 2, 2023
Pride Parade – June 3, 2023
Gail LoPresto asked for the presentation to be sent to board members.
Steve Burger asked if job training and resources could be shared through the EDI office since the economic disadvantage percentage is so high and vocational resources could be a path for economic advancement for some students. Mrs. Craig responded that SEEC has a program that shares those types of opportunities.
Jay Sherrill thanked Mrs. Balenseifen and Mrs. Craig for the presentation and reflected on how much the demographics and culture has changed since he graduated. He commented that we need to continue to celebrate the diversity and to equip staff with the resources needed to meet student needs.
Judy Hopper also thanked the EDI office for their presentation.
ITEM #3 – PUBLIC PARTICIPATION
Kerry Davis, a parent whose child attends, Putnam City North, shared safety concerns due to a recent incident at the school. He encouraged the District to do an investigation and analysis of security procedures with the goal that similar incidents would not be able to occur in future.
ITEM #4 – SUPERINTENDENT’S REPORT
For many of our Putnam City Families, English may not be the primary language spoken in the home. We’re constantly striving to better communicate with all our families, and tonight I’m excited to share a new opportunity for our staff members. Our Curriculum Team has developed a “Spanish for Educators” program that will begin later this Fall. Teachers, teaching assistants and secretaries will have the opportunity to sign up to take weekly one-hour Spanish classes as Professional Development. The classes will be taught in two District locations and they’re free of charge for our employees. Space is limited, so teachers, TAs or secretaries who are interested will need to sign up and space will be reserved on a first come first served basis. The sign-up link will be in tonight’s Go Boldly Bulletin. I want to thank Dr. Jean Laine and Amy Walls in our Curriculum Office for their effort to make these classes a reality!
I also want to update everyone on our progress with the Centennial Center. As you’ll remember, Putnam City voters previously approved bond issues for our new Centennial Center, to be built at the former location of the Capps Middle School. The building will include a board room, performing arts center, professional development space, meeting rooms, administration offices and a beautiful park. We’re in the process of working to select an architect for the project. Firms interested in the project first submitted proposals. Those proposals were narrowed down to four firms that all made presentations to the administration team. We’ve since narrowed those four firms to two and our goal is to bring Board Members a recommendation for the final architectural firm later this year.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill gave a shout out to Putnam City North’s College & Career Advisor, Kelly McGrath for the College Night that was held at the school the previous week. He heard a lot of positive comments about the event. His wife and the exchange student they host attended the event.
Steve Burger commented favorably on the college and career events that the schools are hosting. He also mentioned that he thought the administrative team and campus security handled recent incidents exceptionally well and appreciates students’ involvement in sharing information to make their schools safer.
Gail LoPresto thanked Tyrea Craig and Patricia Balenseifen for their presentation, saying it was good information to share with board members. Mrs. LoPresto commended Dr. Rhodes on his accomplishments with bond elections, upgrading buildings and new construction within the District. She said there is still work to be done but appreciates Dr. Rhodes involvement in leading the efforts to change the face of the District.
Charity Avery thanked administrators for everything they do for the District and students. She said her daughter has had an exceptional experience at Putnam City West. She complimented them on the transition to a new principal and keeping the Face Book page updated. She also reminded staff that this is Suicide Awareness month and to be mindful of changes in behavior and to ask questions when they notice changes.
Judy Hopper thanked the sites for their involvement in evening events and activities to improve parent engagement. She said she recently attend a Parent & Family Engagement Evening at Capps Middle School. She said there was a great turnout and there were several different organizations that shared services and resources available to families. She said she learned a lot at the event and appreciated Gracie Ramirez and Tyrea Craig for putting the event together. She said she had the privilege of being a part of the Hispanic Heritage Parade and thanked Western Oaks Elementary for inviting her to participate. She said the costumes and the event were amazing. She said there is a District-wide scholarship night upcoming at Putnam City High on September 29th. There will be at least 8 different colleges or university represented. Rollingwood will be hosting a Hispanic Heritage Celebration on September 30th. Mrs. Hopper said she serves on the EDI committee and encouraged schools and staff to get involved with the EDI office and their events. She said it is very fulfilling to be a part of serving on the EDI committee. She also gave an update on Community Schools endeavors, saying that she hopes the District will have a Community Schools coordinator in place soon and that there will be an upcoming trip to Union to see how they have implemented Community Schools program into their district.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on September 6, 2022
b. Purchase orders dated August 30, 2022, through September 12, 2022, inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Project Applications
f. Sanctioning Applications
g. Declaration of Obsolete Items
h. Renewal of Agreement with Oklahoma Athletic Center for pool usage for all 3 Putnam City High School swim teams for the 22-23 school year ($16,896.00 from 23-11-005)
i. Renewal of Revised Contract with Satellite Athletic Association. (No Cost to District)
j. Site Contracts
k. Out-of-State Trips
i) Putnam City North High School FCCLA student to Columbus, Ohio to attend FCCLA National Conference & Student Competition from November 10th – 13th, 2022
l. Overnight Travel
m. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill said he sees the expense to lease pool time for swimming teams and said it would be great to have a dedicated swim facility in the District. Dr. Rhodes said it is a long-term goal and the District has been exploring opportunities. Board members agreed that there is a need to have our own facilities to grow the programs. Steve Burger said that the tennis programs rented courts until facilities were built and golf programs continue to pay green fees to practice so there are lots of programs that need to be considered when looking toward expanding facilities.
Mrs. LoPresto enquired about a resigning assistant principal and what the plans were for replacement. Shelly Roper, Chief Secondary Officer said the District has posted an Administrative Intern position to fill that vacancy.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH RENEE CANTWELL, SCHOOL PSYCHOLOGIST/INDEPENDENT CONTRACTOR FOR FY23. (NOT TO EXCEED $10,000.00 FROM 23-11-628)
Gail LoPresto made a motion to approve the contract with Renee Cantwell, school psychologist/independent contractor for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill commented that he knows Ms. Cantwell and is glad she is working with the District.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF NOTICE OF SCHEDULE OF REGULAR BOARD MEETINGS FOR 2023.
Gail LoPresto made a motion to approve the Notice of Schedule of Regular Board Meetings for 2023. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes said he recommended having the July board meetings on the 2nd and 4th Mondays of that month, so it didn’t interfere with the 4th of July holiday which is on a Tuesday next year. He did say that there might be need for a special board meeting in early July to approve POs for the new fiscal year.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF ESTIMATE OF NEEDS FOR FISCAL YEAR 22-23.
Jay Sherrill made a motion to approve the Estimate of Needs for Fiscal Year 22-23. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING 2022-2023 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY SUPPORT PROFESSIONAL EMPLOYEES.
Gail LoPresto made a motion to approve the 2022-2023 Negotiated Agreement between the Board of Education and the Putnam City Support Professional Employees. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Mrs. LoPresto thanked everyone for their work on the Negotiated Agreement.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING RESOLUTION OF NEW BOARD SEAT ELECTION BOUNDARIES DUE TO 2020 CENSUS.
Steve Burger made a motion to approve the Resolution of new Board Seat Election Boundaries due to 2020 Census. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto and all board members thanked the District for their work on updating boundaries.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH SOUTHEN NAZARENE UNIVERSITY TO CREATE A COHORT PROGRAM FOR EMPLOYEES PURSUING A MASTER’S IN EDUCATIONAL LEADERSHIP. (NO COST TO DISTRICT)
Steve Burger made a motion to approve the Memorandum of Understanding with Southern Nazarene University to create a Cohort Program for employees pursuing a Master’s in Educational Leadership. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Judy Hopper said it was a great opportunity and that it was almost at no expense to those enrolling. Dr. Rhodes agreed, with a 5-year teaching commitment, the program almost pays for itself. He said SNU has really worked hard to make it an affordable program. He said most of the courses will probably be taught at District facilities and many of the instructors will also be Putnam City staff.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING RETENTION STIPEND FOR BUS DRIVERS FOR FY 22-23. (NOT TO EXCEED $180,000 FROM 23-11-795)
Gail LoPresto made a motion to approve the Retention Stipend for Bus Drivers for FY 22-23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger said bus drivers are essential staff and he’d like to see the retention incentives continue and become permanent even after ESSER funds have been exhausted.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH RED ROVER SUBSTITUTE MANAGEMENT AND EMPLOYEE ABSENCE TRACKING SYSTEM. ($22,925 FROM 23-11-795)
Steve Burger made a motion to approve the agreement with Red Rover Substitute Management and Employee Absence Tracking system. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto asked for more information. Dr. Rhodes said the District has used a Frontline product AESOP for many years, but the system has had some limitations. Red Rover is a competitor, and the administrative cabinet feels it is a superior product that utilizes text communications and phone applications that should help increase the fill rate. Mrs. LoPresto asked if use of the program would impact staffing to manage the system. Dr. Rhodes said it would not affect staffing as it is a replacement of the current software system being utilized. Jay Sherrill asked if it would be hard to transition to the new program. Cory Boggs, Chief Technology Officer, indicated his belief it would be easier for staff and substitutes to use and easier for the District to manage, maintain and communicate.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING APPOINTMENT OF MEMBERS TO THE DISTRICT GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM FOR THE 22-23 SCHOOL YEAR.
Charity Avery made a motion to approve the appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:37 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
October 3, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, October 3, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 3, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 30, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Jay Sherrill was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – JEFF BARDACH, CHIEF COMMUNICATIONS OFFICER
Chief Communications Officer, Jeff Bardach, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
Cancer Fund Drive Report & Donation Presentation – Dr. Dick Balenseifen, District Athletic Director
Dr. Dick Balenseifen shared highlights from the fundraising events benefitting the Oklahoma Medical Research Foundation. All the schools participate in a variety of fundraisers throughout the school year. This is the first donation since the pandemic and Dr. Balenseifen expressed his pride in the District for raising $60,000 for OMRF. He congratulated all those involved and said through the 30+ years that Putnam City has partnered with OMRF, the District has raised more than $2 million!
This year’s winners of the traveling trophies for raising the most money included:
Putnam City North High School $13,115.00
Capps Middle School $ 7,700.00
Overholser Elementary School $ 3,000.00
More than eight hundred people signed up for the Cancer 5K Classic and Fun Run with Sodexo leading the way with 123 employees that participated. The Cancer Classic alone raised $11,000.00 for cancer and medical research.
Kathryn Jackson and Caroline Allen accepted the donation and expressed appreciation for Putnam City’s dedication to OMRF, saying that they are honored by the District’s support.
Communications Report – Jeff Bardach – Chief Communications Officer
Chief Communications Officer, Jeff Bardach, indicated that the District has made strides this year toward building a strategic department with emphasis on being proactive and forward thinking. The Communications Department has added a Marketing Specialist and created a Multi-Media Communications position which he hopes will be filled soon. The Multi-Media position will be paid out of federal ESSER funds. Mr. Bardach also said there is a proposal for a Building Communications Representative stipend on tonight’s agenda to create a communication liaison at each school. A District Event Communications Plan has been implemented and a Social Media Strategy is in progress to provide guidance on timing of posts, tagging the correct schools and organizations to increase engagement as well as the number of posts. The District is also currently studying future options for the website with the goal to eventually have our own App.
Mr. Bardach said consistent communication is an area of focus in the Putnam City Strategic Plan so that the District is transparent with families and stakeholders and being the source and “voice” of information via direct communication. Embracing the local media to expand the District’s reach is also important. Tonight, will be the third edition of the Go Boldly Bulletin which is now being sent to staff, subscribers and all District families and is also published in Spanish. The Go Boldy Bulletin expands upon the previous “Highlights” to serve more as a newsletter featuring upcoming events, stories, and recognitions throughout the District.
Progress has also been made toward the implementation of the Go Boldly logo with signage being posted at all schools so the public links each school to the Putnam City brand. New e-mail signatures, stationary, business cards, identification badges, and templates for other forms of communication have been updated to include the new logo. There is also an online “pop-up” shop open for a limited time to purchase Putnam City branded merchandise.
Judy Hopper asked for suggestions for how the District could highlight positive news and events. Mr. Bardach said the Building Communications Representative will be a key component as they will be challenged to submit a minimum of two positive story ideas each month. Mrs. Hopper also mentioned schools communicating upcoming events is important information to share.
Steve Burger inquired of the funding source for the Building Communication Representative stipend. Mr. Bardach confirmed federal ESSER funds will be used for the stipends.
ITEM #3 – PUBLIC PARTICIPATION
Parent, Lakeshia Drummer expressed communication and procedure concerns regarding a recent matter that affected her student.
ITEM #4 – SUPERINTENDENT’S REPORT
I’m excited to share some news tonight about a recent honor for PC North High School. The Panthers were recognized with the national College Success Award from greatschools.org. The award honors public high schools that successfully prepare students to enroll and succeed in college. It is presented nationally to more than 1,700 schools, but only 90 in our state. We’re extremely proud of all the students and staff at PC North for this great award.
The Putnam City Museum Committee recently presented its Legacy Award to Dr. Ken Dill. Dr Dill, a 1966 graduate of PC High, is a world-famous biophysicist and chemist. He is currently the Director of the Laufer Center for Physics and Quantitative Biology at Stony Brook University in New York. The Center is the hub for research in Physical Quantitative Biology. He is most known for his study of ‘protein folding’, the physical process by which a protein chain is translated to its native three-dimensional structure. He is a member of the National Academy of Sciences, which gives advice to the federal government on matters of science.
Remembering his roots, Dr. Dill decided to give back to the place where his love for science started, Putnam City High School. He started a Vision Fund, which has the mission to support STEM projects for both students and faculty and he has challenged his classmates from the 1966 Senior Class of PC High to join him. Dr. Dill visited PC High last week and spoke with STEM and Advanced Placement classes.
Finally, tonight, I’m excited to share that the District has opened the latest version of our online merchandise store. Our District staff members and families may go online and order t-shirts, polos, sweatshirts, and hats with our District logo. The store will be open for orders through this Thursday. We’ll include the link in tonight’s Go Boldly Bulletin and on social media.
Spanish:
Estoy emocionado de compartir algunas noticias esta noche sobre un honor reciente para PC North High School. Los Panthers fueron reconocidos con el Premio Nacional al Éxito Universitario de greatschools.org. El premio honra a las escuelas secundarias públicas que preparan exitosamente a los estudiantes para inscribirse y tener éxito en la universidad. Se presenta a nivel nacional en más de 1700 escuelas, pero solo 90 en nuestro estado. Estamos muy orgullosos de todos los estudiantes y el personal de PC North por este gran premio.
El Comité del Museo de la Ciudad de Putnam entregó recientemente su Premio Legacy al Dr. Ken Dill. El Dr. Dill, graduado de PC High en 1966, es un biofísico y químico de fama mundial. Actualmente es el Director del Centro Laufer de Física y Biología Cuantitativa de la Universidad de Stony Brook en Nueva York. El Centro es el eje de la investigación en Biología Física Cuantitativa. Es más conocido por su estudio del "plegamiento de proteínas", el proceso físico mediante el cual una cadena de proteínas se traduce a su estructura tridimensional nativa. Es miembro de la Academia Nacional de Ciencias, que asesora al gobierno federal en asuntos científicos.
Recordando sus raíces, el Dr. Dill decidió retribuir al lugar donde comenzó su amor por la ciencia, Putnam City High School. Comenzó un Vision Fund, que tiene la misión de apoyar proyectos STEM para estudiantes y profesores y ha desafiado a sus compañeros de clase de la clase senior de PC High de 1966 a unirse a él. El Dr. Dill visitó PC High la semana pasada y habló con las clases de STEM y Colocación Avanzada.
Finalmente, esta noche me complace compartir que el Distrito ha abierto la última versión de nuestra tienda de productos en línea. Los miembros del personal y las familias de nuestro Distrito pueden conectarse en línea y pedir camisetas, polos, sudaderas y gorras con el logotipo de nuestro Distrito. La tienda estará abierta para pedidos hasta este jueves. Incluiremos el enlace en el Boletín Go Boldly de esta noche y en las redes sociales.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Steve Burger said he appreciates public participation. He recognized Shbrone Brookings and Scott McCall for participating in a recent 5K run. He said it is homecoming season which is a fun time for students, and he enjoys seeing involvement from the JROTC, flag corps, band, and other groups during PC West’s homecoming. Mr. Burger also expressed appreciation for custodians who keep the schools safe, clean, and running. He mentioned that National Custodian Day is October 2nd this year. He thanked Jeff Bardach for his presentation, saying that the more information the District provides to parents and patrons, the better. He recognized principals for encouraging their PTOs to be more active on social media. And he closed with thanking Dr. Balenseifen and Pat Floan for all their work toward the Cancer 5K and Fun Run benefitting OMRF.
Gail LoPresto recently attended open house events at Ralph Downs and Windsor Hills Elementary Schools and said they were both well attended. She appreciated the efforts of all the Putnam City football teams and the people working hard behind the scenes. She also mentioned Custodian Day and the Support Appreciation event at Victory Church on Thursday, October 6th. Mrs. LoPresto thanked Dr. Balenseifen for always doing what is best for students. She also recognized Pat Floan for her hard work in the Athletics Department. She expressed appreciation to Jeff Bardach for the positive changes and the foresight that the District needed to expand the Communications staff. Mrs. LoPresto shared that OMRF has created a test that helps determine if someone is at risk of developing lupus and she is grateful that Putnam City is engaged in partnership with them.
Charity Avery agreed with the other board member comments, particularly expressing appreciation for Dr. Balenseifen and OMRF. She thanked Jeff Bardach for his work in improving communications noting that parents receive announcements of upcoming board meetings. She said everyone is doing a great job on social media posts and she looks forward to the continuation once the Building Communications Representatives are in place. Mrs. Avery enjoyed seeing the signs that students are making for Custodian Appreciation. She says the District custodians do an awesome job and noted that there is usually a lot of trash left behind after athletic and other events and encouraged patrons to throw their trash away. Mrs. Avery also appreciates seeing orchestra and band social media posts and gave a shout-out to those that have placed high at recent competitions. She recognized Putnam City West band students for placing second at a competition hosted by Ada and remarked the new band director and staff are continuing to show results. She said she appreciates everyone’s efforts in the success of the students and District.
Judy Hopper attended Game Night at Downs Elementary and Title IX Night at Dennis Elementary. She said parent engagement is “fabulous!” She also attended Rollingwood’s Hispanic Heritage Month presentation and was impressed with the performers who came from Classen SAS. In future, she would love to see dance classes added during the day. Mrs. Hopper watched the Interim Study conducted by Representative Tammy West as part of the Education Committee. She said there were presentations from different parties involved in “Community Schools.” She said participants included Union Schools staff and parents, churches, and business owners. She said one analogy is that Community Schools are like today’s smart phones where they become a “hub” of information and break down barriers to hinder student learning. She will continue to monitor and provide information on Community schools as she receives it.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on September 19, 2022
b. Purchase orders dated September 13, 2022, through September 26, 2022, inclusive for the 2022-2023 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Project Applications
f. Declaration of Obsolete Items
g. Site Contracts
h. Out-of-State Trips
i) Putnam City West Girls Basketball Team to Dallas, Texas, October 29, 2022
ii) Putnam City West Boys Basketball Team to Wichita Falls, Texas, November 5, 2022
iii) Putnam City North Baseball Team to Gulf Shores, Alabama, March 12-17, 2023
i. Overnight Travel
j. Retirements and Resignations as listed on Attachment A
Steve Burger made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING BUILDING COMMUNICATION REPRESENTATIVE STIPEND FY 22-23. (NOT TO EXCEED $15,000 FROM 23-11-795)
Steve Burger made a motion to approve the Building Communication Representative Stipend FY 22-23. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 5:32 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
October 17, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, October 17, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 17, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, October 13, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Steve Burger and Jay Sherrill; Superintendent, Dr. Fred Rhodes; Tina Losawyer, Board Clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – RYAN SPILMAN – CHIEF FINANCIAL OFFICER
Chief Financial Officer, Ryan Spilman, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
Budget Hearing – Ryan Spilman – Chief Financial Officer
Chief Financial Officer, Ryan Spilman, presented the District’s annual Budget Hearing. He highlighted a 5% increase in the Net Assessed Valuation which helped keep Putnam City’s Millage Rate close to the District’s goal and an increase in the Building Fund Balance. Mr. Spilman also reported that the District is waiting on our finalized weighted enrollment which will drive a significant increase in State Aid for this year. He also updated Board members on budgeted and planned expenditures for ESSER Funds.
Mr. Spilman mentioned adjustments in Child Nutrition Fund due to the impact of going back to pre-COVID free and reduced lunch policies.
Mr.Spilman said we are heading in the right direction.
Putnam City’s District Budget Guide for Fiscal Year 2023 can be found on our website, www.putnamcityschools.org.
Jay Sherrill wanted to know if we usually carry a 2 ½ million balance or is it an increase due to COVID the last couple of years. Mr. Spilman said it was pretty on track, Jay Sherrill also mentioned it looked like we are down about 3 percent due to allocation in enrollment and wanted to know if as COVID and ESSER funds slow down, do we need to be more aggressive in budgeting. Mr. Spilman said through the process of getting students back, identifying economically disadvantaged, Gifted and ELL students, we should see an increase in revenues when new allocations come in January. He said growth is being projected and thinks at a very conservative estimate the District should receive the same state aid as last year with possibly an upside. Mr. Spilman said we want to see our revenues exceed our expenditures. He also mentioned we need to be careful and remember ESSER funds are a one-time thing and when they run out, expenditures come out of General Funds again. He said we will think positive.
Board President, Judy Hopper, thank Mr. Spilman for his presentation.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
Dr. Rhodes presented the video clip highlighting Capps Middle School that was shown a week and a half ago at the James D. MacConnell Award Conference. Capps Middle School was a top four finalist. He said his formal Superintendent’s report would be listed in the Go-Boldly Bulletin. Dr. Rhodes began by commending principal, James Burnett and his staff for the awesome job they do He explained although the award is an internationally recognized award of excellence in school design, it has more to do with what’s happening inside the building and how it’s designed to be used instructionally. Dr. Rhodes played the video, which was professionally produced by our two architect firms, DLR and WLPD. Students, staff, principals and Dr. Rhodes were all featured.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill congratulated Capps Middle School on its nomination for the MacConnell Award and thanked everyone involved in its vision and construction. He shared the Board is in awe to even be part of the top four for the MacConnell award, along with all the many other awards the District has received on the building. Mr. Sherrill said we commit to provide the best we can to our students, staff and communities. He also highlighted the hard work teachers and administrators put in during parent teacher conferences and shared it was a very good, collaborated process.
Steve Burger also highlighted Capps and said it was a great opportunity for students and staff. He expressed a hope in the future to see more innovations to get everyone up to that level.
Mr. Burger mentioned Fall Break is a good time for everyone to recharge and said it triggers the holiday season. He encouraged administrators to embrace this time of year and said it helps things get back to normal from the COVID years. Mr. Burger mentioned PC North’s orchestra getting a recent $5,000 donation from Smicklas Chevrolet and shared PC High will be hosting a Trunk-or-Treat this Thursday. He said he appreciates all the hard work everyone is putting in.
Gail LoPresto thanked Kathy Hale for organizing our recent support staff reception and commented on the loyalty of so many of our amazing support employees. She expressed how touching it was and a joy to attend. She also recognized PC West’s “Lafayette” performance and how it’s moving on in a competition with other one act plays.
Charity Avery said it was nice for everyone to have the break and shared Western Oaks hosted a soccer/teacher event. She said it takes a community for each of our schools to run and encouraged parents and families of students to take time to volunteer at their student’s school. She expressed it was worthwhile and said how much the staff and administrators appreciate it. She said Putnam City is a family and we do what we can to help each other. Mrs. Avery mentioned this type of environment is hard to find and thanked everyone for their efforts. She said without it, our kids wouldn’t have the education they have.
Judy Hopper thanked Alyx Picard, Putnam City Foundation President, for keeping the Board updated on information and recent contributions being made. She also talked about recently attending Putnam City’s Family Technology night where she was excited to learn about improved technology in our classrooms. She said speakers are being put in classrooms and teachers will be able to wear microphones. She said this will help students be more focused. Mrs. Hopper also attended the Support Staff reception and thanked our support staff employees for their loyal and dedicated service. She shared concerns over pay for support staff and knows there are other ways to compensate and hopes to figure out a way to do more in the future. Mrs. Hopper also encouraged everyone to exercise their right to vote in the General Election on November 8th and expressed how important it was.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on October 3, 2022
b. Purchase orders dated September 27, 2022 through October 11, 2022 inclusive for the 2022-2023 school year
c. Financial Reports
d. Sanctioning Applications
e. Declaration of Obsolete Items
f. Renewal of Contract with Centers for Education Law for Basic Legal Services from 1/1/23 through 6/30/23. ($450.00 from 23-11-005)
g. Renewal of Agreement with Northwest Optimist for soccer fields usage for Putnam City High School soccer teams for the 22-23 school year ($5,250.00 from 23-11-005)
h. Site Contracts
i. Out-of-State Trips
i) Putnam City North Boys Basketball Team to Springfield, Missouri on November 16 – 18, 2022.
ii) Putnam City North Boys Basketball Team to Trinity, Texas on November 20 – 21, 2022.
j. Overnight Travel
k. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Steve Burger expressed concern over the price increase for item “g.” He wondered if the discontinuation of allowing promotional flyers in elementary Thursday packets had an impact on this increase and wanted to know why we quit allowing distribution of flyers through our students. Barb Crump, Chief Elementary Education Officer, explained due to Board Policy, anything to do with the sites themselves, such as fundraisers and school events is distributed through the packets. She said there are some organizations that are allowed to put flyers on a specific table or counter and can be taken by students/parents if they are interested, but it has to be allowable in the Board’s distribution policy.
Mr. Burger also asked about Putnam City North overnight travel listed in item “j.” He wanted to clarify two back-to-back out of state trips. One to Missouri on Nov. 16th-18th, then to Texas on Nov. 20th-21st. Principal, Carol Buhr said she would check into it and confirm.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF FISCAL YEAR 2022-2023 OPERATING BUDGET.
Jay Sherrill made a motion to approve Fiscal Year 2022-2023 Operating Budget. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RESOLUTION FOR THE PUTNAM CITY SCHOOL DISTRICT ANNUAL ELECTION TO THE OKLAHOMA COUNTY ELECTION BOARD.
Gail LoPresto made a motion to approve Resolution for the Putnam City School District Annual Election to the Oklahoma County Election Board. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTAND WITH NORTHCARE TO SUPPORT STUDENTS SOCIAL, EMOTIONAL AND MENTAL HEALTH NEEDS. (NOT TO EXCEED $225.000 FROM 23-11-795.)
Steve Burger made a motion to approve Memorandum of Understanding with NorthCare to support students social, emotional, and mental health needs. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Judy Hopper expressed thanks for doing this. She said we are in great need now more than ever for more counselors.
Gail LoPresto was curious why this is being done now and not previously. Dr. Keely Frayser, Chief Academic Officer, explained she and Sarah Tempest, Counseling and Testing Coordinator, have been researching NorthCare to see how It will work best for our district. She said after several meetings and seeing how it was working in two other districts, Oklahoma City and Edmond, we are now ready to move forward.
Jay Sherrill asked if this would help decrease workloads on Counselors. Dr. Keely Frayser confirmed it would help, especially with increases being seen in some student behaviors. She explained we currently have free resources available through NorthCare, but this would get us an exclusive Student Support Specialist in place for each feeder pattern. Dr. Frayser said the specialist would be able to help our counselors and LPC’s with student assessments, safety plans, and more severe student behaviors. They would be able to also make referrals for both the student and family for proper help, depending on the situation.
Jay Sherrill asked if there was an advantage in going through NorthCare verses to going through someone other organizations. Dr. Frayser said the advantage is salary and NorthCare has direct access to pull in all their resources and will compliment what we already have in place. Jay Sherrill committed on the 30 day notification of discontinuing the service. Dr. Frayser confirmed this was true.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Jay Sherrill made a motion at 5:45 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Special Board Meeting - 10-27-22
SPECIAL BOARD OF EDUCATION MEETING
Thursday, October 27, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, October 27, 2022, at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, October 26, 2022, at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 12:00 p.m., President, Judy Hopper called the meeting to order. Members present: President, Judy Hopper; Vice-President, Charity Avery; and members, Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY DISTRICT TRANSFER CAPACITIES FOR THE 22-23 SCHOOL YEAR.
Gail LoPresto made a motion to approve the Quarterly District Transfer Capacities for the 22-23 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Steve Burger asked if the capacities were based on percentages. Joe Ellis, Administrator for the District Enrollment Office, explained that quarterly approvals were required due to resent legislation. For elementary schools, eighteen students per grade level class is the standard by which capacities are determined. For middle schools and high schools, English classes are measured since every student must take English each year. For middle school, twenty-two is the student number. At the high school level that number is twenty-five in an English class. The District can only exceed the set number of students if new student resides within the District.
ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY OPEN TRANSFERS FOR THE 22-23 SCHOOL YEAR.
Steve Burger made a motion to approve the Quarterly Open Transfers for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Board members asked if the transfers were intra-district or outside transfers. Dr. Rhodes clarified that the transfers are students outside the District that are being recommended to be accepted on transfer. Due to the recent legislative changes, the District must submit Open Transfers quarterly for the board’s consideration.
ITEM #5 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2022-2023 SCHOOL YEAR.
Gail LoPresto made a motion to approve the Amended Federal Claims Approved Signatures for the 2022-2023 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2022-2023 SCHOOL YEAR.
Gail LoPresto made a motion to approve the Amended Emergency Federal Claims Approved Signatures for the 2022-2023 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #5 - DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
At 12:05 p.m. Steve Burger made a motion to adjourn. Jay Sherrill seconded the motion.
Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
November 7, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, November 7, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 7, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 4, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Gail LoPresto was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – CHIEF ACADEMIC OFFICER
Chief Academic Officer, Dr. Keely Frayser, led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
CareerTech Report – Dr. Keely Frayser, Chief Academic Officer
Dr. Keely Frayser presented information about CareerTech programs that are housed within Putnam City schools. Oklahoma CareerTech (CT) connects students and businesses to help students find rewarding career opportunities and support Oklahoma industries. CT’s goal is to develop a world-class workforce for Oklahoma employers and prepare Oklahomans to succeed in the workplace, in education, and in life. Career Tech provides a pathway for students to college or career from high school.
CareerTech programs work closely with industry partners to help students understand high wage, high demand jobs. CT programs are tailored to the specific career needs or our state. A grant program, Putnam City receives approximately $1 million dollars a year in funding through several CT grant fund sources.
Dr. Frayser reported that there are 1,220 students enrolled in middle school CT classes. There are STEM and FACS programs in each Putnam City middle school. At the high school level, there are 2,538 students enrolled in the following areas:
Marketing programs – 3 - Pathway to entrepreneurship
STEM programs – 4 – Pathway to technological careers
Business programs – 6 – Pathway to careers in accounting/computer science/technology
FACS programs – 13 – Pathway to culinary/early childhood education/healthy lifestyles/fashion design
Health programs – 3 – Pathway to sports medicine and pre-health careers
Putnam City students can graduate with a variety of certificates through CT classes. Examples of certifications include the following: CPR & Basic First Aide, Sports Nutrition, Concussion in Sports, Sudden Cardiac Arrest, Adobe software, Everfi: Ignition Digital Wellness and Safety, Certiport: Internet and Computing Core Certification, Certiport: IT Specialist Javascript; Cisco Course Completion. There are several other certifications that can be earned by students concurrently as they graduate high school.
Dr. Frayser mentioned some of the highlights that our CT programs have achieved.
PC High and PC North DECA Stores have won the National Gold Award.
PC West has the only Computer-Generated Imagery studio in Oklahoma K12 schools.
PC High has an Internet of Things course and a Network Security class in which our technology department built the class their own internal network.
PC North offers flight, drone, and aircraft maintenance through a partnership with Jet Set and AAR.
Dr. Frayser stated that CareerTech is about real-life experiences, up-to-date and high tech.
She shared some slides of students participating in various CT activities including collaborations between other schools. CT students make connections with other students and earn opportunities to compete at state and national levels in their chosen career pathway.
Jay Sherrill asked how soon student interests are discovered and guided toward applicable career pathways. Dr. Frayser said that sixth grade students receive career exploration opportunities. By 7th grade, students can begin taking STEM and FACS classes. Eighth grade students receive transition time with 9th grade counselors where they review the CT opportunities available at the high schools. Putnam City schools participate in Individual Career Academic Plan (ICAP) which is an ongoing multi-year process that typically begins in middle school. ICAP helps students understand their own interests and strengths, develop goals, and create a personalized plan for achieving those goals.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
The last weekend in October, I was honored to be a part of the annual alumni weekend at PC High. Hundreds of Pirates attended the celebration that included the Friday night football game, the pancake breakfast on Saturday and the assembly on Sunday afternoon. Graduates from the PC High Class of 1972 were honored this year and awarded their 50-year medallions. The Class of 1972 has the distinction of being the largest class of graduates in Putnam City history. Prior to the first graduating class of PC West, PC High had over 1,100 graduating seniors in 1972. The Senior Class of 1972 also has the distinction of having three athletes that went on to professionally play in three different sports: Alvin Adams-basketball, Steve Largent-football, and Bob Shirley-baseball. Honoring 50-year graduates is a great annual tradition that we look forward to each year and it proves once you’re a Pirate, you’re always a Pirate.
November is American Indian Heritage Month which made it the perfect time to host our District’s Native American Parent and Family Night last week. The event was held at PC West and featured information for our Native American families as well as Native performances by several groups. I want to thank Gracie Ramirez for her work on the event as well as George Shields and his entire Native American Student Services Team. Our next Parent and Family Night is this coming Thursday at Capps Middle School for our Special Education families.
Tomorrow is Election Day featuring General Elections for numerous local, state, and federal races. As always, I encourage everyone who is registered to stop by your polling place to cast your ballot between 7am and 7pm. It’s extremely important for your voice to be heard!
Finally, this is our final Board Meeting before the Thanksgiving Holiday and I wanted to take a minute to say how thankful I am to be a part of the Putnam City Family. I visit several of our schools each week and I’m constantly reminded of how blessed we are to be surrounded by such talented educators working each day to enrich our student’s lives. Thank you to each member of our Putnam City Family. I hope everyone can recharge over the break and enjoy time with family and friends.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill encouraged the public to get out and vote saying that the election impacts many things on the local level, and it benefits our state and communities when we vote.
Steve Burger also emphasized the importance of voting and said that students that are newly eligible to vote should be encouraged to vote as well. He attended the Native American Parent and Family Night at Putnam City West saying it was an “outstanding” event and well attended even with other events happening at the school that evening. Mr. Burger expressed appreciation for Dr. Frayser’s presentation and efforts toward Career Tech. He said that our Career Tech programs are included in “good things” about our District.
Charity Avery also encouraged people to vote and agreed with the other board members about the importance of voting. Mrs. Avery expressed sorrow for the loss of a long-time transportation employee, Donna Keeton. She said “Miss Donna” had a heart of gold and knew each of the students by name, knew their parents as well, and always had a smile on her face. She said she was a beautiful soul and that she would be truly missed. Mrs. Avery extended her thoughts and prayers to the Keeton family and to the Putnam City community that she impacted. Mrs. Avery congratulated the Putnam City West Cheerleaders saying they did a “wonderful job”. She encouraged any parent with a special needs child to attend the upcoming Special Education Parent and Family Night. There will be a lot of information shared with families and it is a good time to come and have any questions answered. Mrs. Avery also thanked all staff for providing the quality education that our students receive.
Judy Hopper commented on the number of activities and events that happen at the schools and how much time and energy those events require of the staff. She wanted to make sure that teachers knew they were appreciated for their extra efforts. Mrs. Hopper mentioned that Community Health Workers have contacted the District regarding connecting our families and staff with available resources and services like social and health services. She said she would report back once she has more information. She too encouraged everyone to “go vote.”
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on October 17, 2022
b. Minutes for special board meeting on October 27, 2022
c. Purchase orders dated October 12, 2022 through November 1, 2022 inclusive for the 2022-2023 school year
d. Financial Reports
e. Activity Fund Cash Summaries
f. Project Applications
g. Declaration of Obsolete Items
h. Renewal of Memorandum of Understanding with C.A.R.E. for Change for counseling services at all district schools. (No Cost to District)
i. Site Contracts
j. Out-of-State Trips
i) Putnam City High Air Force JROTC to New Orleans, Louisiana and Costa Maya and Cozumel, Mexico via Carnival Cruise Line from March 10 – 17, 2023 to participate in AS-220 Cultural Studies activities and visit Naval bases.
k. Overnight Travel
l. Retirements and Resignations as listed on Attachment A
Steve Burger made a motion to approve the consent agenda. Jay Sherrill seconded the motion and clarified that there were amended Out-of-State Trips and Overnight Travel recaps provided at the table. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.
Mrs. Hopper explained that the amended items were due to student/employee trips that were received late.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COMMUNICATIONS TECHNOLOGIES, INC. FOR WEAPONS DETECTION SYSTEM. ($493,615.00 FROM 23-11-795)
Jay Sherrill made a motion to approve the Contract with Communications Technologies, Inc. for Weapons Detection System. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.
Jay Sherrill asked how many units would be purchased. Chief Mark Stout answered that the contract included 29 sets. He also indicated that these units are used by the Oklahoma State Fair and many events across the nation. Mr. Sherrill said it is paramount to secure our facilities, but he appreciates the research Chief Stout has done to recommend units that are effective and still creating an “inviting” atmosphere.
Mr. Sherrill also asked for details on how the units will be implemented within the District. Chief Stout said the units will be used at all three high schools at the general entrances during the start of the day. The units are mobile and weatherproof so they can be used at football and basketball games. All units are battery operated and some can also be powered by electricity. Chief Stout said if the units work well, the plan would be to purchase and implement additional units at the middle schools.
Mr. Sherrill asked for a future report regarding the success of the implementation of the weapon detection system that would include feedback from students, staff, and administration on how well the system is working and to ensure we have the proper policies and procedures in place to make the use of the technology as efficient as possible.
Dr. Rhodes said the administration has been asked why the District doesn’t use metal detectors. He stated that the technology for metal detectors is outdated and there are weapons that are primarily made out plastic. This system detects other types of weapons because it scans for “shapes” as well. He commented that the system is being purchased out of ESSER funds, so the administration feels it is the “right” time to purchase and implement. He said the Safe Schools Committee has been meeting regularly to evaluate and improve security throughout the District. He said the system is used in places like Carnegie Hall and it doesn’t impede the speed in which people can clear the units.
Judy Hopper asked how the units are monitored. Chief Stout said they would be monitored by staff at the sites. He said the units are “pillars” that have a Putnam City branded “sleeve” at the top of the unit. Students and visitors pass between the pillars which will scan for magnetic resonance and the shape of the magnetic resonance. If the unit detects something, it will flash red lights and staff will ask the person to step to the side. He said the units are non-confrontational and won’t slow down traffic. He said the Department of Justice has given this system a 100% approval rating. Chief Stout indicated that backpacks and purses don’t have to be searched individually and that keys, change and cell phones will not trigger alerts. He also said the magnetic resonance of the units can be adjusted should there be false positive alerts.
Chief Stout said that Communications Technologies, Inc. will train officers, administrators, and even custodians that will assist in setting up and moving the units. Shelly Roper and Chief Stout have met to review policies and procedures regarding detection systems.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH GSB, INC. FOR ARCHITECTURAL SERVICES FOR CENTENNIAL AND PERFORMING ARTS CENTER. (NOT TO EXCEED 8% OF CONTRACTED AMOUNT FROM 23-76-188)
Charity Avery made a motion to approve Contract between Owner and Architect with GSB, Inc. for architectural services for Centennial and Performing Arts Center. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.
Board members asked Dr. Rhodes about the selection process. Dr. Rhodes said the District asked firms to submit qualifications that met our requirements for architectural companies to design a project of this size. There were six responding firms that met the qualifications. Two firms were selected to submit proposals to the committee which included two board members.
Jay Sherrill asked how much the proposal would change from the initial proposal to the final design. Shbrone Brookings, Chief Operations Officer, indicated that the proposals submitted are “conceptual” at this point. The next phase will be the design phase in which there will be meetings with stakeholders to get their feedback to incorporate into the design.
Dr. Rhodes said that both companies had proven records. GSB, Inc. is local, and all their engineers are based in Oklahoma City. That said, they have worked with Disney. Locally, they have worked with Downtown Oklahoma City and designed Scissortail Park and have a proven track record.
Jay Sherrill asked which bonds would provide the funding. Dr. Rhodes said the initial Centennial Center was proposed in the 2014 Centennial Bond. The Performing Arts Center was added in the 2017 Bond.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING LOCAL EDUCATION AGENCY (LEA) AUTHORIZED REPRESENTATIVE TO THE OKLAHOMA STATE DEPARTMENT OF EDUCATION.
Steve Burger made a motion to approve Ryan Spilman, CFO, serving as the Local Education Agency (LEA) Authorized Representative to the Oklahoma State Department of Education. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF HAVING CONFIDENTIAL COMMUNICATIONS WITH DISTRICT’S LEGAL COUNSEL TO DISCUSS PENDING LITIGATION WHERE THE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENIALITY REQUIREMENTS OF STATE LAW PURSUANT TO 25 O.S. § 307(B)(4).
Jay Sherrill made a motion to table Item #11 due to the absence of a board member. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 5:36 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.
Special Board Meeting - November 17, 2022
SPECIAL BOARD OF EDUCATION MEETING
Thursday, November 17, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, November 17, 2022, at 12:00 p.m. in the West Conference Room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, November 15, 2022, at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 12:00 p.m., President, Judy Hopper called the meeting to order. Members present: President, Judy Hopper; Vice-President, Charity Avery; and members, Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Out-of-State Trips
b) Overnight Travel
Jay Sherrill made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR AUGUST 10, 2022 THROUGH DECEMBER 16, 2022. (NOT TO EXCEED $500,000 TOTAL FROM 23-11-795 – $300,000 ORIGINAL REQUEST AND $200,00 SUPPLEMENTAL REQUEST.)
Gail LoPresto made a motion to approve the Substitute Stipend for August 10, 2022 through December 16, 2022. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Steve Burger asked if the extension was through the end of the school year. Patricia Balenseifen, Chief Human Capital Officer clarified that the request was through the end of the semester. The District originally requested $300,000 for the semester for Substitute Stipends but was on pace to exceed that amount. The District is requesting an additional $200,000 out of ESSER funds for the remaining of the fall semester. Mrs. Balenseifen explained that the administration would be bringing a second semester proposal for the Board’s consideration at the December 5th meeting.
Jay Sherrill asked if the District should be investing in retention and recruitment of classroom teachers instead of rewarding substitutes. Mrs. Balenseifen said the District is currently working on partnerships with local universities for pathway programs for paraprofessionals who currently have an Associates Degree to become certified teachers. Judy Hopper asked if there was a cost to the District. Mrs. Balenseifen said the programs do not cost the District and it provides a way for paraprofessionals to become classroom teachers at a reduced cost.
Gail LoPresto asked if there would be more information regarding the para pathway program at a future date. Mrs. Balenseifen confirmed that more information would be provided as soon as available.
Jay Sherrill said that it was a lot of money to spend and wondered if it would be more effective to increase recruitment efforts. Mrs. Balenseifen said the District usually spends between $800,000 to $1 million on substitutes each year.
Charity Avery asked why the increase in substitutes. Mrs. Balenseifen explained that the Substitute Stipend has helped Putnam City to achieve a 75% fill rate covering teacher absences. Other metro school districts are running about 20-30% fill rates. Dr. Rhodes said our positive fill rate is due to the Substitute Stipend program and that teachers are no longer needed as often to give up plan periods to cover classes. Last year stipends were given to teachers to encourage them to cover classes because there were not enough substitutes available. He said this is a shift in how the funds were being spent from last year.
Mrs. LoPresto said that having more substitutes was beneficial to teachers as they were not called upon to cover classes when no there were no substitutes available and that alleviates stress.
ITEM #4 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF HAVING CONFIDENTIAL COMMUNICATIONS WITH DISTRICT’S LEGAL COUNSEL TO DISCUSS PENDING LITIGATION WHERE THE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW PURSUANT TO 25 O.S. § 307(B)(4).
At 12:06 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation where the disclosure of information would violate confidentiality requirements of state law pursuant to 25 O.S. § 307(B)(4). Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #5 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 1:19 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Charity Avery, Gail LoPresto, Steve Burger, and Jay Sherrill met in executive session with Superintendent, Dr. Fred Rhodes and Laura Ganz, Legal Counsel, for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation where the disclosure of information would violate confidentiality requirement of state law pursuant to 25 O.S. § 307 (B)(4).
No action was taken.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
At 1:19 p.m. Steve Burger made a motion to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
November 28, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, November 28, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 28, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 18, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto and Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, Board Clerk; and others. Board Member, Jay Sherrill was not present.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BARBARA CRUMP – CHIEF ELEMENTARY OFFICER
Chief Elementary Officer, Barbara Crump led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
Employee Childcare Program – Barbara Crump, Chief Elementary Officer
Barbara Crump, Chief Elementary Officer along with Putnam City Child Care/D.D. Kirkland Principal, Ashley Hoggatt presented a report on the District’s Employee Childcare Program. Also introduced was Principal, Susan Illgen, who houses the third childcare facility at Ralph Downs.
Mrs. Crump shared the program first began at the P.C. Center and not only benefits District employees by providing child care at a discounted rate, but also provides child care for teen moms to allow them to continue their education. The program’s mission includes recruiting and retaining teachers, plus provides a safe learning environment for all patrons.
Mrs. Crump shared the program quickly outgrew the P.C. Center capacity and two additional locations: D.D. Kirkland and Ralph Downs were added. Enrollment is at capacity and there is currently a waiting list. Mrs. Crump presented the number of employees and children attending per age group at each center. Mrs. Hoggatt added she receives weekly emails from principals to check on availability for their employees.
Mrs. Crump showed a PowerPoint presentation with the Program Overview which includes:
• Reduced weekly rates for infants at $150.00 and $125.00 for children 1-year old and up.
• High Scope Curriculum
• Hours: 7:00 a.m. – 4:30 p.m. Monday, Wednesday, Thursday and Friday
7:00 a.m. -5:00 p.m. Tuesday (This allows parents who are teachers to attend staff meetings.)
• Procare App Communication: Real Time (Teachers are able to send pictures and communicate with parents in real time.)
Mrs. Crump also said the centers are open for Professional Development and Parent/Teacher Conference days.
Mrs. Hoggatt outlined staff training credential requirements: She said per law through the Department of Human Resources, all employees at the centers are required to be highly trained and have the following credentials:
• First Aid/CPR
• Safe Sleep
• Early Learning Guide Training
• Entry Level to Child Care Training (Infants, Toddlers, Twos and Preschool Learning.)
• Child Care Teacher 20 hrs. a year.
• CDA/Director 30 hrs. at a min.
All of these credential requirements are maintained through the Center for Early Childhood Professional Development at University of Oklahoma
Mrs. Hoggatt shared all our child care centers maintain a two-star rating, which is evaluated through DHS. She said she is very proud of this accomplishment. Mrs. Hoggatt mentioned she recently has received a phone call from our DHS representative asking about pursuing a third-star. She said she is looking forward to taking on the challenge and earning a third-star rating.
Mrs. Hoggatt spoke about all three centers accepting subsidy for both teens and teachers. She mentioned some of our teachers are foster parents and expressed what a wonderful gift this is.
Mrs. Hoggatt also shared just this semester, $135,000 in grants have been written and received and how proud she is of this accomplishment. She said she is thankful to DHS and the State of Oklahoma for these grants which will help pay for professional development, learning toys, cleaning supplies and more. She said these grants help lighten the financial burden of the District.
The Board and audience were entertained with a slide show of several of the babies and children during their day at the childcare centers.
In closing, Mrs. Hoggatt expressed her thanks to Putnam City and the Board for being brave enough to provide this service to our teachers. She said it makes Putnam City stronger, more attractive and shared it’s been contagious across the State of Oklahoma. She said this is one way we can support our teachers. She explained the weekly rate is normally $325-$350 for childcare and we offer the gift of high-quality safe care at a discounted rate of $150 per week.
Steve Burger wanted to know if a child enrolls in a half-day Pre-K program, can they go attend the center for a half day. Mrs. Crump explained that since they were at high capacity, they are not able to accommodate children attending only a half-day. Mrs. Hoggatt added acceptance qualifications goes by the child’s age/birthday.
Mr. Burger also wanted to know what it would take to expand the program. Mrs. Crump said additional facilities and teachers, plus more classrooms. Mr. Burger asked if the District was exploring additional facilities. Mrs. Crump said the District is researching and that Ralph Downs childcare facility was recently completed.
Dr. Rhodes commented that our Child Care Team recently presented at the State School Board in August. He said it was well attended and they did a great job. Dr. Rhodes said other districts are trying to model after us. He also shared he heard of another district charging their teachers during the summer months, even when school is not in session.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
The Putnam City School Board recently approved the hiring of GSB Architectural Firm to design the new Centennial Center, which was approved by the patrons of Putnam City, with the passing of the “Centennial Bond” in 2014. GSB is highly respected as a premier architectural firm, locally and nationally. This landmark project will serve our District and community for the next 50 + years. Decades from now, with great pride, we will all be able to look back and consider it a blessing that we were a part of the District during this very special time in the history of Putnam City.
When you think about it, we are a City, currently without a “town square”. The Centennial Center with the adjacent Centennial Park will become the hub of the District, bringing everyone together as a family, as a community. How fitting that it be called the Centennial Center as we celebrate our 100+ years of rich history, but as we also celebrate what lies ahead, as we launch into the future. Like the town center of a city, the Centennial Center will have constant activity as it will house: a state-of-the-art Board Room, a History Center, a Professional Development Center, a Community Center, an Administrative Center and with the 2017 bond election, patrons approved the addition of a Performing Arts Center, as part of the Centennial Center. The Board Room will be able to expand in size to allow for flexibility and a variety of options. State of the art technology equipment will allow for professional live streaming of meetings. Professional Development space will allow for numerous opportunities for continuing education for all PC employees, metro area school districts, as well as cohort groups through a partnership with local colleges and universities. Putnam City has a vibrant PC Museum which tells the Putnam City story and archives numerous artifacts dating back to the early years. The History Center will provide exhibit space for artifacts to be displayed, some permanently and some that will change periodically to highlight special historical times and events. The Community Center will provide opportunities for local business and civic groups to meet as well as space to host local events. Current District administration will office in the Centennial Center and finally, the Centennial Center combined with the Centennial Park and the Performing Arts Center will provide a venue for several district related indoor and outdoor events that have currently occurred elsewhere such as the annual Teacher of the Year Recognition, the District Arts Festival, the Athletic Hall of Fame Banquet, the PC Foundation Wall of Fame Celebration as well as numerous annual alumni celebrations.
The Centennial Center will be located on the hallowed grounds of the birthplace of the District in 1914, near State Street and historic Route 66. It will be an iconic showplace for Putnam City School District, a town center for our “City” providing numerous opportunities for our Putnam City Family of loyal patrons, community, students, families, employees and over 73,000 graduates, to celebrate our rich history and exciting future.
We are very excited to announce that the architectural firm, GSB, will start the charrette process this coming January 2023. Through a series of meetings with major stakeholders, they will begin gathering additional ideas from groups such as the PC School Board, administration, faculty, staff, parents, students, patrons and community leaders. We are very excited that this it is now time to start the planning for this long-anticipated project, but it was imperative that other projects from the 2014 Centennial Bond take precedence. If all goes as planned, the charette process, architectural drawings and preliminary work will take several months in 2023, but we anticipate breaking ground in the Fall of 2023 with a completion date of late 2024 or early 2025. We are grateful to our Putnam City Family, community and patrons for being a part of seeing the vision and for being so supportive.
This last week, we said goodbye to longtime Putnam City friend and world-renowned artist, Bert Seabourn. Bert and Bonnie Seabourn moved into the Putnam City District when the north part of the District was in its infancy of development. Three generations of his family have attended and excelled in numerous Putnam City schools. Spanning several decades, his grandchildren and great-grandchildren have excelled in academics, the visual arts, performing arts and athletics. Because of his love of the arts and desire to inspire future generations, on numerous occasions he has provided professional development for our art specialists; sharing his professional artistic techniques, which they in-turn were able to share with their students. By example, he showed he was a life-long learner and educator by taking classes at OCU during adulthood and teaching art students until just a couple of years ago. His painting style was always evolving from cartoon-style work to naturalistic, abstract, Native American, Flatstyle and abstract expressionism. Trying something new is what inspired him. Even into his 90’s, he was still painting most every day. Because of his philanthropical heart, he generously contributed to the students of Putnam City when he made available his signed prints of “The Scolding”, “Spirits of the Night” and “Scissortail”, which helped fund gifted and talented education projects. Putnam City is greatly indebted to patron, supporter, teacher, mentor, Bert Seabourn for sharing his life, time and love of the arts, which will forever be a legacy of inspiration.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Steve Burger said he hoped everyone had a great Thanksgiving and is recharged. He said this is an exciting time of the year and encouraged everyone to take advantage of the many programs, concerts and events going on throughout the district during this busy time. He also mentioned athletically, this is when the swim, wrestling and basketball teams are getting started. He wished everyone a great rest of the school year.
Gail LoPresto shared she visited the bus barn prior to attending tonight’s meeting. She said she was able to meet some fine people. Mrs. LoPresto shared even though they are 68 drivers short, they do “a-heck-of-a-job.”. She spoke about how grateful she is for our bus drivers and the job they continue to do daily. She also mentioned how lucky we are to have such a dedicated childcare staff in Putnam City and mentioned her daughter, who is in another district, pays $325.00 a week for 51 weeks a year. She said we are so grateful to those willing to do this big job and for the care they provide.
Charity Avery also talked about our childcare center. She said she remembers when it first opened and was specifically for teen moms. She said it was a great opportunity for them and shared, at the time, so many students were wanting to drop out of school due to having babies and not able to afford childcare. As an alternative to getting a GED, this program provided students a way to complete their education and walk with their friends during graduation. In general, Mrs. Avery thanked the entire District staff for all they do. She said she has not attended one event that wasn’t well organized. She thanked everyone for always being so helpful.
Judy Hopper thanked all of the schools that hosted many events in the days leading up to the Thanksgiving Break. She mentioned Turkey Bingo, Veteran’s Day, Statehood Days and even a Chili Cook-Off. She said it was a really great way to bring in the community and connect. She expressed how excited she is to visit Union Public Schools later this week to see and experience how that district has implemented the Community Schools model. Judy also thanked the Putnam City PTO Council for hosting our annual principal’s brunch later this week and said she was looking forward to it.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on November 7, 2022
b. Minutes for special board meeting on November 17, 2022
c. Purchase orders dated November 2, 2022 through November 15, 2022 inclusive for the 2022-2023 school year
d. Financial Reports
e. Activity Fund Transfer List
f. Project Applications
g. Declaration of Obsolete Items
h. Site Contracts
i. Overnight Travel
j. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY, INC. FOR ARCHITECTURAL SERVICES FOR OVERHOLSER ELEMENTARY SCHOOL TRAFFIC LOOP AND PAVED WALKING TRACK. (7% OF CONTRACTED AMOUNT FROM 23-77-289 AND 23-79-289)
Charity Avery made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for architectural services for Overholser Elementary School Traffic Loop and Paved Walking Track. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Judy Hopper commented she was so excited for this new traffic loop. She said she’s been stuck in that traffic and anything that could help is fantastic.
Gail LoPresto questioned whether we purchased property for this. Dr. Rhodes confirmed we only looked at buying property, but did not make the purchase.
Gail LoPresto also asked about the 7% rate, instead of previous rates of 6%. Dr. Rhodes confirmed that the 7% rate was correct. He explained typically the larger the project, the smaller the percentage. He said the rate varies depending on the project.
Charity Avery expressed she was grateful as well because, she too, has been stuck in that traffic.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING NON-DISCLOSURE AGREEMENT WITH MA+ ARCHITECTURE RELATING TO BOND PROJECTS AND FINANCIALS.
Gail LoPresto made a motion to approve Non-Disclosure Agreement with MA+ Architecture relating to Bond Projects and Financials. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Gail LoPresto wanted more clarification on this. Dr. Rhodes said it was recommended not only by legal counsel, but also MA+. He explained we have been using Lingo as our program management company. He said we are transitioning to MA+ because Lingo is getting out of that business. He said we don’t want a conflict of interest of an employee of MA+ who is working for the District when it comes to architectural firms we may be considering for a project. It’s a non-disclosure. He said the person working with Putnam City in the role of Project Manager would not be able to disclose anything to their firm.
Gail LoPresto wanted confirmation it was a legal matter approved by our attorney. Dr. Rhodes confirmed it was. Dr. Rhodes added MA+ also works in Norman, the Metro area and the State.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH S.E. HARDESTY CO. DBA/HARDESTY TEAM TO REPLACE CHILLERS AND CW PUMPS AT WILEY POST ELEMENTARY SCHOOL ($1,019,400.00 FROM 23-11-795)
Gail LoPresto made a motion to approve Agreement with S.E. Hardesty Co. dba/Hardesty Team to replace Chillers and CW Pumps at Wiley Post Elementary School. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
Gail LoPresto wanted to know when this will be done. Dr. Rhodes said he expected it would be during this school year. Chief Operations Officer, Shbrone Bookings, confirmed it would be sometime early March/Spring Break.
Dr. Rhodes mentioned this will be paid out of ESSER Funds.
Steve Burger wanted to know if we put this out for bids. Mr. Brookings confirmed we did.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
Gail LoPresto made a motion at 5:33 p.m. to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Charity Avery seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:15 p.m., Charity Avery acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Gail LoPresto, Charity Avery and Judy Hopper; and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 7:16 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.
December 5, 2022
REGULAR BOARD OF EDUCATION MEETING
Monday, December 5, 2022
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 5, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 2, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. JASON MEMOLI – CHIEF OF STAFF
Chief of Staff, Dr. Jason Memoli led the Pledge of Allegiance and the Moment of Silence.
ITEM #2 – STAFF REPORTS
Update on Strategic Plan – Dr. Jason Memoli , Chief of Staff
Dr. Memoli reminded the board of framework developed to date for the Strategic Plan with key words emphasized:
The VISION: To be a safe and inclusive home for all students, served through innovation and
excellence for success in life.
The MISSION: To provide a transformative experience that ignites a passion for learning, sparks imagination, and empowers students to achieve personal success and enrich the
community.
The CORE VALUES: Safe Environment, Student Success, Collaborative Culture, Consistent Communications, Excellence & Innovation, Exceptional Employees.
The FOCUS AREAS: Excellence – Academics & Beyond
Empowerment – Relationships & School Culture/Climate
Environment – Resources
The focus areas define the direction to achieve the vision. From the Focus Areas, goals will be developed with specific objectives. That is the current step in the strategic planning process.
Goals and Objectives will have identifiers for clarity and tracking progress. They are (EX) for excellence, (EM) for empowerment, and (EN) for environment. Additionally, each objective will have a particular emphasis on district operations (O) or students (S).
Ending each focus area will be lists of key performance indicators (KPIs). KPIs are actionable elements of this plan that will define the work to achieve the objectives and goals over the next five years.
Fundamentally, the function of the strategic plan is ongoing and designed to be adaptive through KPIs as Putnam City achieves goals and addresses additional needs that may emerge over time. The plan will be reviewed annually with the board and stakeholders. It will be available in print as well as online. Dr. Memoli shared a slide of the design and format of the document. He indicated that each school would be represented in the document.
Dr. Memoli provided an updated timeline for the strategic plan:
Steve Burger asked how the annual review would be handled. Dr. Memoli said he would be tracking the progress and would report the results to Cabinet. They would analyze and would present the information to board members, faculty, and the community.
Jay Sherrill asked how well the strategic planning framework has been received at all levels of patrons, staff, administrators and business and community leaders and if everyone seemed to be aligned with the direction the District is going. Dr. Memoli said we need to get the structure in place to measure alignment, but he said that he has presented the framework several times and has received positive feedback each time. Mr. Sherrill said he appreciated the work of everyone involved in the process.
ITEM #3 – PUBLIC PARTICIPATION
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT
We are very proud to report that the PC North orchestra has been selected as an Oklahoma Music Educator’s honor group this year. The Panther orchestra will perform at the OkMEA conference in January and was selected for the premier performance on Friday evening of the state conference. Congratulations to Mr. Jeremy Scott and his extremely talented students on this great honor. I hope to be able to attend this performance next month in Tulsa!
Last week marked one of our favorite annual events in Putnam City. Our PTO Council hosted the Principal’s Brunch on Thursday morning. While the event is designed to honor our principals and recognize our Teachers of the Year, the best part is the student performances. A huge thank you to our PTO Council for hosting this annual event that always puts us in the Holiday Spirit!
The holiday season is a time to celebrate but it’s also a time to remember those who are less fortunate. Each year, our Putnam City Foundation organizes our Care Share program to help ensure PC students have gifts during the holidays. This year we’re blessed to report that more than 2,000 students in our District will have holiday gifts thanks to the generosity of Foundation donors. We’d like to thank Alyx Picard and her team for spearheading this effort – and all the other amazing work the Foundation does each day to support Putnam City.
Speaking of the holidays, this is our last Board meeting before the Winter Break. We often talk about how fortunate we are to have such an amazing PC Family, and the holidays are another time we reflect and acknowledge the blessings we have in PC. We wish everyone a happy, safe, and healthy holiday season. We all look forward to this two-week period to re-charge, enjoy our families and come back ready to start the New Year in 2023!
ITEM #5 – COMMENTS BY BOARD MEMBERS
Jay Sherrill gave a “shout-out” to Capps Middle School and drama teacher Ms. Tschida for their students’ performance of “Alice in Wonderland.” He was especially impressed with the ability to reach the middle school age students and get them to participate in something that might be outside their comfort zone. He said that CareShare is a “fantastic” program and commented that it seems like the number of students being served grows each year. He expressed appreciation for all those that contributed this year and to the Foundation and those working to distribute the gifts. Mr. Sherrill also wanted to recognize the entire staff at Putnam City North for the positive experience of hosting a foreign exchange student that attended their school. The student has moved on to their next host family but will continue to attend Putnam City North through graduation. He also wished everyone “Happy Holidays!”
Steve Burger congratulated Dr. Buhr for achieving her doctorate, especially with all the duties and responsibilities of a high school principal. He said it shows “outstanding” dedication and said the school and faculty are very fortunate to have her leadership. Mr. Burger attended the PTO Council Brunch and enjoyed the student performances. Putnam City High’s orchestra performed and were led by the school’s Teacher of the Year, Colin Waddell. Mr. Waddell has also been recognized by the Oklahoma Arts Council for the first-ever Innovative Arts Teacher of the Year. He said the Western Oaks Middle School choir did a great job as well and the “highlight” had to be Ralph Downs Elementary Kindergarten students. He said they were well behaved and organized and they “put a smile on your face.” Mr. Burger also recognized CareShare and the Foundation for meeting the needs of District students. He also encouraged everyone to enjoy the Winter Break!
Gail LoPresto also recognized Dr. Buhr and said the PTO Council Brunch was a “lovely” event. She also thanked Dr. Memoli for his work on the Strategic Plan. Mrs. LoPresto mentioned that January is Board Appreciation Month, and the board is requesting no gifts on their behalf to ease the burden on faculty and administration.
Charity Avery agreed with the comments already made and said the board knows their service is appreciated. She said the board could not fulfill their role without the hard work and dedication of the staff. Mrs. Avery welcomed A.J. Graffeo, the Multi-Media Specialist in the Communications Department. She also congratulated Dr. Buhr, saying it is an accomplishment especially with the responsibility of being a principal. She is looking forward to attending as many school programs as possible during the holiday season. She wished all a “Merry Christmas and Happy New Year!"
Judy Hopper agreed with Mrs. LoPresto regarding Board Appreciation Month saying they would like the staff to focus on taking care of their schools and not worrying about how to recognize board members. Mrs. Hopper reminded attendees that the week of December 5th is Inclusivity Week and to let Tyrea Craig know of any scheduled activities. She said she is looking forward to being a judge for Putnam City North’s Generation Citizen program on December 6th. Students identify issues and reach out to community leaders to address and solve problems. Mrs. Hopper was also recently able to observe Community Schools model schools in the Union school district. She said she learned a lot and that elements that could be implemented by the District would be considered in strategic planning. She asked schools to keep the board informed of events so they can attend as many as possible.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on November 28, 2022
b. Purchase orders dated November 16, 2022 through November 29, 2022 inclusive for the 2022-2023 school year
c. Financial Reports
d. Sanctioning Applications
e. Site Contracts
f. Overnight Travel
g. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COX COMMUNICATIONS FOR WAN SERVICES FOR THE 2023-2024 SCHOOL YEAR. ($400,000.00 FROM 24-11-094)
Gail LoPresto made a motion to approve contract with Cox Communications for WAN Services for the 2023-2024 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH ONENET FOR INTERNET SERVICES FOR THE 2023-2024 SCHOOL YEAR. ($72,900.00 FROM 24-11-094)
Steve Burger made a motion to approve contract with OneNet for Internet Services for the 2023-2024 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH ONENET FOR ADVANCED FIREWALL SERVICE FOR THE 2023-2024 SCHOOL YEAR. ($31,690.00 FROM 24-11-094)
Jay Sherrill made a motion to approve contract with OneNet for Advanced Firewall Services for the 2023-2024 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY DISTRICT TRANSFER CAPACITIES FOR THE 22-23 SCHOOL YEAR.
Gail LoPresto made a motion to approve Quarterly District Transfer Capacities for the 22-23 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Gail LoPresto said she found the capacity information interesting.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY OPEN TRANSFERS FOR THE 22-23 SCHOOL YEAR.
Charity Avery made a motion to approve Quarterly Open Transfers for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR SECOND SEMESTER – JANUARY 3, 2023 THROUGH MAY 18, 2023. (NOT TO EXCEED $500,000 FROM 23-11-795)
Jay Sherrill made a motion to approve Substitute Stipend for Second Semester - January 3, 2023 through May 18, 2023. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Mrs. LoPresto said she has family members that work for another district, and they said they are losing substitutes to Putnam City because of our substitute pay, so she emphasized the stipend does benefit teachers by positively impacting our fill rates for absences.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR SECOND SEMESTER – JANUARY 3, 2023 THROUGH MAY 18, 2023. (NOT TO EXCEED $450,000 FROM 23-11-795)
Steve Burger made a motion to approve Class Coverage Stipend for Second Semester - January 3, 2023 through May 18, 2023. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH APPTEGY FOR WEBSITE AND APP PLATFORM DEVELOPMENT AND IMPLEMENTATION. ($68,400.00 FROM 23-11-795)
Steve Burger made a motion to approve agreement with Apptegy for Website and App Platform Development and Implementation. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill asked how many companies were considered and if our current website vendor was included. Dr. Rhodes confirmed three companies were considered and FinalSite was one of the vendors. Jeff Bardach, Chief Communications Officer said that Apptegy was the most user-friendly of the Apps. Mr. Sherrill said the annual subscription was a lot of money so he wanted to know if any additional staff would be needed to implement and manage the website. Mr. Bardach said the sites would be able to utilize the App without additional resources.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH MA+ ARCHITECTURE, LLC. FOR ON-CALL ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT BUILDING PROJECTS. (NO COST TO DISTRICT)
Charity Avery made a motion to approve Contract between Owner and Architect with MA+ Architecture, LLC. for on-call architectural services for various District building projects. Gail LoPresto seconded the motion.
Jay Sherrill asked if there was policy in place requiring board approval on each individual project when a master service agreement has been approved. He said he understood that the intent and practice is for each project to be voted on by the board but requested that District Policy or the master agreement reflect supplemental approval on projects. He appreciates having an agreement in place is beneficial to the District but wants to be sensitive to the use of bond money for projects and that the cost and approval are transparent and documented from an agenda perspective.
Dr. Rhodes said that there is competition between school districts and municipalities for bond projects and the architects and construction managers to complete the projects. Having a master agreement in place is like having legal counsel on retainer. Mr. Sherrill asked if there was a limit on the amount the District could spend via board approved purchase orders before requiring individual approval expenses? He said he just wanted to ensure there was accountability in spending public money and a formality to the approval process.
Steve Burger said he agreed with Mr. Sherrill’s concerns and did not see any spending limitations mentioned in the contract.
Dr. Rhodes said that the Program Manager acts as an advocate for the District on bond projects and their expertise provides accountability and keeps multiple projects on target. Similarly, the projects they manage are brought to the board for individual approval.
Jay Sherrill said he does not want to slow the momentum on projects, but he would like to know that policies and procedures are in place so that projects are approved individually and not through purchase order on the consent agenda.
Gail LoPresto agreed that the process should be reflected in board policy. She asked if there was any urgency to vote on this contract and the next two agenda items before the next regularly scheduled board meeting. Dr. Rhodes said the items did not need to be voted on tonight.
Jay Sherrill said he appreciated the information that Chief Operations Officer, Shbrone Brookings provided, and he understands how master service agreements can streamline projects. Mr. Sherrill stated he trusts the administration to bring projects to the board for separate vote at the appropriate time however the process should be documented in policy or in the agreement itself.
Dr. Rhodes said the administration would speak with other districts that have similar agreements in place and research language that would address the board’s concerns. Judy Hopper agreed that was a good suggestion.
Charity Avery modified the motion to table the vote on the MA+ Architecture, LLC. Contract. Jay Sherrill seconded the motion as modified. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC. FOR ON-CALL ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT BUILDING PROJECTS. (NO COST TO DISTRICT)
Steve Burger made a motion to table the vote on the Contract between Owner and Architect with LWPB, Inc. for on-call architectural services for various District building projects. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY, INC. FOR ON-CALL ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT BUILDING PROJECTS. (NO COST TO DISTRICT)
Charity Avery made a motion to table the vote on the Contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for on-call architectural services for various District building projects. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Jay Sherrill again thanked Shbrone Brookings and said he had been helpful and transparent, and that Mr. Sherrill apologized for communicating his concerns on short notice.
Gail LoPresto also stated that the board is not saying that a new policy is needed, they are requesting that the policy and process be reviewed to see if any changes should be made.
ITEM #19 – DISCUSSION AND POSSIBLE MOTION REGARDING MODIFIED SUPERINTENDENT’S CONTRACT FOR 2022-2023 SCHOOL YEAR.
Jay Sherrill made a motion to approve the modified Superintendent’s Contract for 2022-2023 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Dr. Rhodes explained that he has been given the opportunity to teach an Educational Leadership class within the Southern Nazarene University’s Cohort program. The current contract did not include language regarding teaching opportunities, and he thought it was wise to add. The change outlines that he could teach one night for one semester if it does not interfere with his duties as superintendent.
ITEM #20 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #21 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 5:47 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.
Previous Years
2021 Meetings
2021
- January 4, 2021
- January 19, 2021
- February 1, 2021
- February 15, 2021 - Cancelled Due to Inclement Weather
- Special Board Meeting - February 22, 2021
- March 1, 2021
- Special Board Meeting - March 8, 2021
- Special Board Meeting - March 9, 2021
- April 5, 2021
- April 19, 2021
- Special Board Meeting - April 23, 2021
- May 3, 2021
- May 17, 2021
- June 7, 2021
- June 21, 2021
- July 6, 2021
- July 19, 2021
- Special Board Meeting - July 29, 2021
- August 2, 2021
- August 16, 2021
- Special Board Meeting - August 23, 2021
- September 7, 2021
- September 20, 2021
- October 4, 2021
- October 18, 2021
- November 1, 2021
- November 15, 2021
- December 6, 2021
January 4, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, January 4, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 4, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto and Sky Collins. Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Board Member, Charity Avery was absent.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS, EXECUTIVE DIRECTOR OF INFORMATION AND TECHNOLOGY SERVICES.
Cory Boggs, Executive Director of Information and Technology Services, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
Lisa Lofgren, a teacher, expressed her thoughts of returning back to in-person learning. She shared current data regarding Covid-19. Ms. Lofgren spoke of concerns of students falling behind and said “students were resilient and will catch up.” She also mentioned the benefits of virtual learning and said students were developing skills necessary for the 21st Century work force. In closing, Ms. Lofgren asked the Board to wait to return to in-person learning until Spring Break.
Jamie Pritchett, a teacher, shared concerns of returning to the classroom while our county is still in red. She spoke of possible spikes of Covid-19 cases due to recent holiday gatherings and events. She said exposure in a small classroom was high due to the set-up, number of students and length of time they are together. Mrs. Pritchett stated her husband was high risk and possible choices she may need to make to keep her family safe. She asked members to consider Distance Learning for two more weeks to watch spikes to see how bad it gets.
Amber Ball, a teacher, began by thanking Dr. Rhodes and the Board for being very cautious and for all the support and efforts given the first semester. She shared personal concerns for her family and her students. Ms. Ball requested the Board to consider a prudent, proactive precaution stance to returning to in-person learning. She also asked for Putnam City to push to get the vaccine as soon as possible and make it available for our district.
Cristy Gosset, a teacher, said she was proud of how the Board and District have handled Covid-19 up to this point. She stated Covid-19 is more rampant now that ever and believes remaining virtual keeps students and staff safest. Ms. Gosset read concerns shared by other teachers and parents regarding returning to in-person learning. She requested the Board postpone in-person instruction for at least two weeks to reevaluate data. Ms. Gosset closed by saying she didn’t envy the decisions the board has to make and thank them for their efforts.
Eric Winkle, PC ACT President, asked board members to postpone instruction for at least the first two weeks after the start of the semester. He shared information regarding the new strain of the Covid-19 virus and the current data in Oklahoma County. He expressed concerns that the current site-by-site plan is reactive instead of proactive. Mr. Winkle praised Putnam City for being one of the first districts to mandate masks and being cautious. He continued by reiterating that returning to in-person learning after the holiday break, with a super spreading variant of the virus, is not the best choice. Mr. Winkle stated, “We want to be proud to say that our district made a wise decision in an unknown situation, rather than apologize for preventable outcomes.”
ITEM #3 – SUPERINTENDENT’S REPORT.
Welcome back!
Dear Putnam City Family,
I hope all of you and had a great winter break; a time to
celebrate the holidays, enjoy your family and take advantage of the beautiful snow.
Thank you for your support and your patience as we have together navigated through uncharted waters to continue to provide the best educational experiences for our students. While we know there have been many challenges, we know we all grow from these experiences and become better equipped for the challenges ahead.
This week, as announced before the winter break, we return to in-person learning following an overall District Plan, which is the A/B Schedule. However, school site-specific data will determine if a specific school needs to return to Distance Learning. This site plan is the safety net to ensure our students and staff can continue learning and working in a safe environment.
Recently we have learned of a new strain of the Covid-19 virus (VOC-202012/01). This new strain was first discovered in the U.K., but isolated cases have been identified in the U.S. We have learned from research from the U.K. that the same test and the same vaccine are used to identify and treat the virus.
As a district, we are working closely with the health department and making plans for the vaccine to be administered locally, first to our staff.
We look forward to more promising news as we begin this new year.
May 2021 bring the richest blessings to you and your family.
Sincerely,
Fred
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Sky Collins thanked the speakers for coming. She said she appreciates public participation.
Gail LoPresto expressed her appreciation to the teachers for coming and all the people who are trying to make the best decisions.
Jay Sherrill said the speakers were impactful and shared he has a family member who just got out of the ICU He stated, “it’s all difficult.” Mr. Sherrill also explained that no discussion points can be talked about as a board, unless it’s on the agenda. He assured everyone that they are being heard and that the board cares and wants everything to be successful. He said he has two kids returning to school and understands the concerns. Mr. Sherrill said he hopes that following county health, the right protocols and guidance is enough, but it’s unknown and scary. Mr. Sherrill expressed he appreciates and supports the administration and site staff for the decisions being made. Mr. Sherrill stated we all need to be flexible as data comes, stay in close communication and do what’s right.
Cindy Gibbs thanked the speakers, and said she works in a school and has seen the COVID-19 protocol work during in-person learning. Mrs. Gibbs mentioned that she re-filed for her board seat (Office #1), and that Sky Collins filed for her board seat also (Office #3).
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on December 7, 2020
b. Minutes for special board meeting on December 17, 2020
c. Purchase orders dated December 1, 2020 through December 14, 2020 inclusive for the 2020-2021 school year.
d. Financial Reports
e. Activity Fund Cash Summaries
f. Activity Fund Transfer List
g. Project Applications
h. Obsolete and/or Surplus Items
i. Renewal of Contract with Cox Communications for Local and Long Distance Services for the 2021-2022 school year (22-11-094)
j. Elementary Contracts
k. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. (Amended) Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH CORTNEY YARHOLAR FOR CONSULTANT FOR PROFESSIONAL DEVELOPMENT SESSIONS ON NATIVE AMERICAN YOUTH CULTURE AND IMAGERY. (NOT TO EXCEED $7,500.00 FROM 21-11-563)
Gail LoPresto made a motion to approve contract with Cortney Yarholar for Consultant for Professional Development sessions on Native American Youth culture and imagery. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that Western Oaks Elementary and Western Oaks Middle School teachers attended professional development along with our Indian Ed department regarding Native American diversity, themes and why some things may be offensive to different cultures. He said students will also be given learning opportunities. Dr. Rhodes commended Dr. Keely Frayser and all those who worked on this and embraced the change. He went on to say that students will be involved in choosing the new theme for these two school sites.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPPLEMENTAL AGREEMENT WITH SPARKS REED ARCHITECTS FOR PUTNAM CITY WEST RE-ROOFING PROJECT. ($37,000.00 FROM 21-76-195)
Jay Sherrill made a motion to approve supplemental agreement with Sparks Reed Architects for Putnam City West re-roofing project. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, Sherrill, aye; Gibbs, aye.
Gail LoPresto wanted to know what the problem was with the roof. Dr. Rhodes explained that building the new gym at Putnam City West and tying it into the roof of the ninth-grade wing created another project. He said since Sparks Reed is currently working on that project, it was best to keep them as the same architect. Jay Sherrill asked if was coming out of the building fund. Dr. Rhodes confirmed it was coming out of bond funds. Cindy Gibbs wanted to know if this was planned at the beginning of the new gym project. Dr. Rhodes said it was not known until they got in and began work. Gail LoPresto wanted to know if anything else was anticipated. Dr. Rhodes and Shbrone Brookings both commented as of today, nothing more was expected.
ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:30 p.m. to adjourn. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
January 19, 2021
REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 19, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 19, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 15, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto, Sky Collins and Charity Avery; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHANNON MEEKS - CHIEF FINANCIAL OFFICER.
Shelly Roper, Executive Director of Secondary Education, led the Pledge of Allegiance and Moment of Silence on behalf of Mr. Meeks. She also recognized board members for their service during Board Appreciation Month. Board members received cards and gifts from the district and PCACT to thank them for their service.
ITEM #2 – PUBLIC PARTICIPATION.
Steve McCartney, a parent, expressed concerns about faded or non-existing crosswalks located near Putnam City West along 23rd street. He encouraged the district to work with municipalities to improve safety for students living within 1.5 mile radius of the school that don’t qualify for transportation.
Steve Burger, a former teacher and current candidate for Board Seat #1, said he would prefer for schools to continue with distance learning until after spring break. He also would like the district to take a leadership role in providing long-term digital instruction for students that need to work full-time while in high school.
ITEM #3 – INFORMATION AND STAFF REPORTS:
Mid-Year Allocation – Shannon Meeks – Chief Financial Officer.
Chief Financial Officer, Shannon Meeks, provided the mid-year financial update to the board. Mr. Meeks said the district lost $4.6 million dollars revenue in the mid-year allocation; however, $2,000,000 savings in payroll helped to absorb some of the impact. He said the projected FY21 year end fund balance was initially budgeted to be about $5.5 million or 3.47 percent. Adjusted for the reduced mid-year allocation, the new projection is to end the year at just under $4 million or 2.56 percent.
He cautioned the district will need to watch weighted ADM enrollment for future budget, saying that the numbers are determined by the highest enrollment figures over 3 years for the initial allocation and the highest enrollment over 2 years for the mid-year allocation. He said all districts are experiencing the same challenges. Mr. Meeks shared positive news that an additional $21.4 million in federal relief has been pledged to the district but when that funding would be available is yet to be determined.
ITEM #4 – SUPERINTENDENT’S REPORT.
Welcome back to a rare Tuesday evening meeting. Dr. Martin Luther King Jr said, “The function of education is to teach one to think intensively and to think critically. Intelligence plus character – that is the goal of true education.” This quote was shared in our Equity, Diversity, and Inclusion (EDI) newsletter this month. Yesterday, there were many events celebrating the life of Dr. Martin Luther King Jr. Our curriculum department has provided MLK Jr. projects for teachers. Our EDI department created a cultural crossword puzzle on our website if you would like to test your cultural knowledge.
As mentioned earlier in the meeting, this month is School Board Recognition Month. We thank our five board members who serve our Putnam City students. They devote so much more time than the time spent in these meetings. They invest their time in our community and schools by attending events, talking with families, and supporting students. Thank you to all five of our board members for being active leaders in the PC community.
We commend the PC West Patriot Basketball Team for placing second in the Putnam City Invitational Tournament. They came from behind, tied the game, and forced the championship game to go into overtime. We appreciate PC North for hosting this year’s Invitational Tournament, which made history this year as it’s the first time the games have been available for viewing via live stream. It was exciting to be in the crowd, be it in-person or virtual!
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Charity Avery expressed appreciation to her fellow board members and thanked the district for the board member appreciation gifts. She said she realizes that this year has not been easy but she is thankful to be a part of a team. She said her daughter was excited to return to school. She recognized the efforts of all staff, especially the janitorial staff.
Sky Collins also thanked the district for the gifts and said it was an honor to serve on the board. While challenging to be a new board member during the pandemic, she is happy to serve and offer support. She thanked Shannon Meeks for always being transparent and patient. She recognized the efforts of all staff and administration on making the transition to the A/B schedule, saying that it appeared to be “seamless.”
Gail LoPresto individually recognized each board member for their service and contributions. She was appreciative of Cindy Gibbs service as President, especially during COVID, saying that Mrs. Gibbs has served the district for 10 years and is currently running for re-election. She also recognized Sky Collins who is running for the un-expired term of Board Seat #3 and Jay Sherrill who is running for an Oklahoma City Council seat.
Jay Sherrill said his 6 years of service has gone by fast. He is grateful to serve with wonderful board members who care about the students. He said the parents, administrators, teachers and support staff make it easy to serve. He said this has been the toughest time but Putnam City staff is stepping up to the challenge and students are getting a “fantastic” education throughout the district.
Cindy Gibbs recognized Gail LoPresto for serving as a board member for more than 20 years. She said Mrs. LoPresto is a “wealth of knowledge” and the board relies on her experience. She thanked the schools and administration for the gifts and notes, saying that the notes and cards are the most meaningful. She said she loves the district and has a heart to serve. It has been a tough year but the board couldn’t do their job without the hard work of the administrative team to do what is best for the children. She said their success is dependent upon the dedicated staff and amazing teachers.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 4, 2021.
b. Purchase orders dated December 15, 2020 through January 12, 2021 inclusive for the
2020-2021 school year.
c. Financial Reports.
d. December Activity Fund Cash Summaries.
e. Mid-Year Activity Fund Cash Summaries.
f. Activity Fund Transfer List.
g. Obsolete and/or Surplus Items.
h. Overnight Travel.
i. Elementary Contracts.
j. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2021-2022 COURSE DESCRIPTION GUIDE.
Gail LoPresto made a motion to approve the 2021-2022 Course Description Guide. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members thanked Dr. Keely Frayser and her staff for their hard work in preparing the Course Description Guide, saying that it looked “amazing” and they did a “good job.” They asked if the guide was printed and Dr. Frayser responded that it is available online.
ITEM #9 – CONSIDERATION OF AND VOTE ON REVISION TO DISTRICT POLICY BL – SEXUAL HARASSMENT.
Gail LoPresto made a motion to approve revision to District Policy BL – Sexual Harassment. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said that legal counsel recommended the revisions due to legislative changes. Some of the changes reflect updated terminology; however, district contacts were also updated reflecting Tyrea Craig as Title IX/Equity Coordinator.
ITEM #10 – CONSIDERATION OF AND VOTE ON REVISION TO DISTRICT POLICY BM – CIVIL RIGHTS POLICY.
Jay Sherrill made a motion to approve revision to District Policy BM – Civil Rights Policy. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members thanked the administration for the tedious work involved in reviewing and updating of policies.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TLE QUALITATIVE EVALUATION WAIVER FOR 20-21 SCHOOL YEAR.
Charity Avery made a motion to approve TLE Qualitative Evaluation waiver for 20-21 school year. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said the Oklahoma State School Board provided the opportunity for districts to waive the qualitative component of evaluations for the 20-21 school year due to the pandemic. Teachers would still complete their Professional Learning Focus plans and administrators would still be required to conduct observations and provide feedback. The waiver also allows the principal or supervisor to determine that a probationary teacher is “effective” so the probationary teacher could qualify for “career” status without the qualitative component.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH HEARTLAND TRAVEL HEALTH SERVICES, DBA, PASSPORT HEALTH FOR COVID-19 VACCINATION CLINICS FOR 20-21 SCHOOL YEAR. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Agreement with Heartland Travel Health Services, dba, Passport Health for COVID-19 vaccination clinics for 20-21 school year. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes commended the efforts of Scott McCall, Karen Body and Shbrone Brookings to bring this opportunity to conduct COVID vaccination clinics at Putnam City beginning in mid-February. The clinics are subject to vaccination availability and would follow the Oklahoma County Health Department protocols. The agreement allows the vendor to conduct the vaccination clinics on Putnam City property and to bill insurance as warranted. The clinics would be centrally located within the district at the new Capps MS.
Board members asked if families of staff would be offered vaccinations. Dr. Rhodes said the vaccinations would be implemented as per OCCHD protocols with employees 65+ receiving the first shots, followed by classroom teachers, etc. He said, subject to availability, the district plans to conduct additional clinics as vaccinations become available to students and families of students and staff.
The board also inquired if Putnam City would be providing freezers or any type of equipment to better position the district to receive more vaccines for distribution. Dr. Rhodes stated that the vendor would be responsible for all necessary equipment to transport, store and distribute the vaccinations; however, the district is trying to make it as convenient as possible for our staff by agreeing to become a distribution point. The district will not know in advance which manufacturer’s vaccine would be used.
Since Wednesday is distance learning for all students, that day was chosen for the clinics so teachers would not need to rely on substitutes to cover their classes. Clinics would also be scheduled for the second dosage of the vaccine. Conducting the clinics at the one location would not interfere with deep cleaning schedule that the district adheres to.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVED MEMORANDUM OF AGREEMENT WITH OKLAHOMA CITY-COUNTY BOARD OF HEALTH TO BECOME A POINT OF DISPENSING PARTNER FOR 20-21 SCHOOL YEAR. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Memorandum of Agreement with Oklahoma City-County Board of Health to become a Point of Dispensing Partner for 20-21 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT EASEMENT TO CITY OF OKLAHOMA CITY FOR DOWNS ELEMENTARY WATER LINE RELOCATION FOR CLASSROOM/STORM SHELTER PROJECT.
Jay Sherrill made a motion to grant easement to City of Oklahoma City for Downs Elementary water line relocation for Classroom/Storm Shelter project. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO RESOLUTION DETERMINING THE MATURIES OF , AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $28,500,000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT, AND DESIGNATING BOND COUNSEL FOR THE ISSUANCE OF BONDS.
Jay Sherrill made a motion to approve resolution determining the maturities of $28,500,000.00 of General Obligation Combined Purpose Bonds to be sold on Tuesday, March 9, 2021 at Noon at 5401 NW 40th, Warr Acres and designating Phillips Murrah P.C. as bond counsel. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH KRICKET RHODES, NATIVE AMERICAN CULTURAL CONSULTANT FOR 20-21 SCHOOL YEAR. (NOT TO EXCEED $3,500 FROM 21-11-563)
Jay Sherrill made a motion to approve Contract with Kricket Rhodes, Native American Cultural Consultant for 20-21 school year. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING UPDATED SALARY SCHEDULES FOR THE 2020-2021 FISCAL YEAR BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS PURSUANT TO 25 O.S. § 307(B)(1) and (2).
At 5:35 p.m., Jay Sherrill made a motion to enter into executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. § 307 (B)(1) and (2). Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:54 p.m., President, Cindy Gibbs acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Financial Officer, Shannon Meeks; met in executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. §307 (B) (1) and (B) (2).
No action was taken.
ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:55 p.m. to adjourn. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
February 1, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, February 1, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 1, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 29, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto and Sky Collins. Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Charity Avery was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SCOTT MCCALL – EXECUTIVE DIRECTOR OF SPECIAL SERVICES.
Executive Director of Special Services, Scott McCall, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
Many public health officials are calling scheduled vaccinations “The beginning of the end of COVID-19.” Today marks that day in Putnam City history as employees began the first round of COVID-19 vaccination appointments. Over 100 PC employees, age 65 and over, were vaccinated today! Thank you to Putnam City staff who worked with the Oklahoma City-County Health Department and made this earlier-than-anticipated date a reality. More appointments are coming soon! We look forward to launching more scheduled vaccinations as we partner with Passport Health. Additional information is coming soon to your employee e-mail inbox! All vaccine appointments are subject to vaccine availability. Details will be in your e-mail.
There’s more good news for Putnam City! Love’s Country Stores donated a generous $20,000 to the Putnam City Schools Foundation for teacher grants! This is excellent news for our educators. The donation will bring some teachers’ big dreams to life in the classroom. We are excited about what this donation will mean to our students. Thank you to Love’s and Putnam City Schools Foundation.
Today also begins several notable events for February. Watch Putnam City Schools’ social media for events celebrating Public Schools Month this month. Also, our Equity, Diversity, and Inclusion Department will have challenges for Black History Month. We’ll also be highlighting some of the programs offered by our Putnam City counselors as it is National Counselors’ Week.
COVID has demanded most of the information shared in the Superintendent’s Report since last March; it is refreshing to share a Superintendent’s Report with all positive notes! We are hopeful it is the beginning of more just like it, and we’re happy to begin the vaccination process for our employees who want it. We are continually PC proud during this time and as we move onward!
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Sky Collins said she was thrilled to see some Putnam City employees receive their first COVID vaccination. She appreciated seeing the Black History Month posts on district and school social media pages. Mrs. Collins said she has received a lot of feedback from patrons and employees recently and she appreciates everyone sharing their comments and concerns.
Gail LoPresto agreed that she was happy to see employees begin receiving vaccinations. She thanked staff for all their work in every area. Mrs. LoPresto congratulated the Putnam City Foundation for securing the $20,000 donation from Love’s Country Stores.
Jay Sherrill also congratulated the Foundation on the Love’s donation, saying that was “huge!” He said he had received a complaint from a patron about some facility concerns at Dennis Elementary. He communicated those concerns to Dr. Rhodes and Shbrone Brookings who resolved the issue. He said he recently heard from the patron letting him know that he was pleased with the resolution. Mr. Sherrill thanked Dr. Rhodes and Mr. Brookings on their follow through. He also wanted to thank all staff, saying he has received a lot of good feedback recently from the community.
Cindy Gibbs thanked Capps Middle School for the masks and Hefner Middle School for the t-shirt and goody bag. She complimented Putnam City North teacher, Maggie Leftwich on a recent social media posts showing interactive displays with QR codes that was created by leadership students for Black History Month. She also recognized Capps Middle School teacher, Ronda Boston, for sharing photos on social media. She encouraged teachers to tag board members on their posts so the board can see the good things teachers are doing in the district.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Minutes for regular board meeting on January 19, 2021.
b) Purchase orders dated January 13, 2021 through January 26, 2021 inclusive for the 2020-2021 school year.
c) Financial Reports.
d) Renewal of Memorandum of Understanding with the University of Oklahoma for education teaching students Clinical Experience/Practicum/Internship. (No Cost to District)
e) Elementary and Secondary Contracts.
f) Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members thanked Cory Boggs for the work on updating the board agenda format.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY FOR APOLLO ELEMENTARY CLASSROOM/STORM SHELTER PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-250)
Gail LoPresto made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company for Apollo Elementary Classroom/Storm Shelter project. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Construction of the Classroom/Storm Shelter will begin this the summer. Board members shared they love seeing storm shelters being built and look forward to when all schools have them completed.
Dr. Rhodes shared that Apollo has used some portable buildings for quite some time. Upon completion, the portable buildings will be replaced. This also helps Apollo Elementary absorb enrollment from Hilldale Elementary boundary changes that the board approved previously.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING UPDATED SALARY SCHEDULES FOR THE 2020-2021 FISCAL YEAR BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS PURSUANT TO 25 O.S. § 307 (B) (1) AND (2).
Gail LoPresto made a motion to enter into executive session at 5:10 p.m. for the purpose of discussing Updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. § 307 (B) (1) and (2). Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:30 p.m., President, Cindy Gibbs acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Financial Officer, Shannon Meeks; met in executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. §307 (B) (1) and (B) (2).
No action was taken.
ITEM #10 – CONSIDERATION OF AND VOTE ON UPDATED SALARY SCHEDULE FOR THE 2020-2021 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.
Sky Collins made a motion to approve the Updated Salary Schedule for the 2020-2021 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Cindy Gibbs read the following statement:
Starting in the Spring of 2020 and continuing through the school year 2020-2021, Putnam City Schools and every school district across our nation have faced unprecedented times in an effort to educate our students during a pandemic.
Putnam City teachers, staff, administrators, parents and school board members have worked incredibly long and hard hours, facing adversity constantly in an effort to provide a safe learning environment. Many difficult decisions have been made during the process.
All the while slapped with the reality of a decrease in enrollment and a state economy resulting in a significant decrease in state aid funding which ultimately resulted in a serious budget funding shortfall. Facing budget cuts is not a position that any school board wants to be facing, but that is our reality currently.
A recent bright spot has been the announcement that Putnam City will be receiving a stimulus payment that leaves a glimmer of good news in our financial future.
Board discussions have centered around our desires to reward our people during this incredibly difficult financial time. We understand and recognize the additional time and effort put into learning a digital means of delivery to our students. We empathize and recognize the additional stress and concern over safety during the pandemic, and we recognize the additional time spent in educating both in-person students and online students.
We, the Putnam City Board, are proud to provide and approve a step pay raise for our hard working employees and teachers.
By Cindy Gibbs
Board President
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:33 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Item of Information – Policy EP – Homeless Students.
Item of Information – Policy EB – Federal Programs Complaint Procedure.
February 15, 2021 - Cancelled Due to Inclement Weather
Special Board Meeting - February 22, 2021
SPECIAL BOARD OF EDUCATION MEETING
Monday, February 22, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, February 22, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 19, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Charity Avery and Judy Hopper. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member Gail LoPresto was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHERADEE HURST - COMMUNICATIONS DIRECTOR.
Communications Director, Sheradee Hurst, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – OATH OF OFFICE – JUDY HOPPER – BOARD SEAT #3.
Tina Losawyer, deputy board clerk, administered the Oath of Office and swearing in of new member, Judy Hopper, Board Seat #3. Cindy Gibbs welcomed Mrs. Hopper to the board. Mrs. Hopper introduced her husband, Chuck Hopper.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY AND RESOLUTION AT DISTRICT FACILITIES DUE TO DAMAGE CAUSED BY INCLEMENT WEATHER.
Jay Sherrill made a motion to approve the Declaration of Emergency and Resolution at District Facilities due to damage caused by inclement weather. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained the background for this resolution was due to many different disasters that occurred last week during the snow storm. He said our contract with OBS, our evening cleaning service, covered some of the water-damage cleanup, but more damage was anticipated. Dr. Rhodes shared he was working with our Executive Director of Operations, Shbrone Brookings, and Attorney, Laura Holmes. It was confirmed we are within the legal guidelines to declare an emergency for damage that occurred. With this declaration, we will be able to make progress with the cleanup and repairs. Dr. Rhodes then read the Declaration.
Cindy Gibbs agreed things need to get cleaned up as soon as possible to get students back in school. Jay Sherrill asked about the possibility of price gouging and using known contractors. Dr. Rhodes said
we are very careful to insure compliance and informal bids will be taken.
DECLARATION OF EMERGENCY AND RESOLUTION
At a duly called meeting of the Board of Education of Independent School District No. 1 of Oklahoma County (“District”) held on the 22nd day of February 2020, the following Resolution was introduced and adopted by the approval of two-thirds (2/3) of the members of the Board of Education.
WHEREAS, severe freezing temperatures on February 16, 2021 caused multiple pipes to burst at several District Facilities; and
WHEREAS, the District’s has determined that these Facilities have sustained substantial water damage in the interior of the buildings making them unsafe to occupy until appropriate repairs and clean up have occurred;
NOW THEREFORE BE IT RESOLVED, by District’s Board of Education:
1. That an emergency exists;
2. That it is necessary to undertake repairs of District Facilities immediately in order to allow the buildings to be occupied for classes;
3. That the Superintendent is hereby authorized to contract for the necessary repairs for Facilities; and
4. That the notice and bid provisions of the Public Competitive Bidding Act shall not apply to those repairs which are necessitated by this emergency, in accordance with 61 O.S. § 130.
ITEM #5 – SUPERINTENDENT’S REPORT.
We are certainly living in unprecedented times. What a year it has been. COVID immobilized our State nearly one year ago, beginning on March 11, 2020 when the Thunder canceled their basketball game that Wednesday evening. We were further challenged with an ice storm in October. And last week, we experienced ice and snow, which presented us with additional challenges. Our preference is always to provide in-person learning opportunities, but we are thankful that learning can continue with distance learning when we experience unprecedented inclement weather conditions. Last week’s low temperatures combined with power outages caused busted pipes and water damage to several school facilities. We commend all of our employees in the operations departments for responding quickly to prevent additional damage. From maintenance plumbers, electricians, technology, energy to custodial services and campus police, we offer our deepest gratitude for working long hours to care for and protect our property. We sincerely say, “Thank you.” Thank you for being there. Thank you for your loyalty to the District. Thank you for caring.
We offer a warm and sincere welcome to our newest Board member, Judy Hopper. Many people retire and look forward to the day when they can relax and travel. Judy has chosen to be involved. She will be a strong voice at the State level and carry the banner for public education, which is so badly needed right now. Since retirement, she has dedicated herself to remaining connected through organizations such as the Parent Legislative Action Committee (PLAC). She can often be seen at the Capitol, advocating for public education. We are blessed that Judy is still willing to serve.
To Sky Collins, we say, “Thank you.” Thank you for your willingness to serve during this gap, following the resignation of Becky Gooch last summer. Sky, we know you will continue to remain involved in many ways. You are a graduate, a product of Putnam City Schools. We proudly claim you! You currently have children in our schools, and we know you will continue to provide the parent perspective that we need.
We know that many questions remain regarding the 4th Quarter plan to return to in-person learning 5 days per week. Please know that we are continually monitoring several factors that will help make that decision. We are encouraged by the reduction in the spread of the virus statewide and the delivery of the vaccine. We are cautiously optimistic, but need to wait until we get closer to the 4th Quarter to make a final decision. We appreciate everyone’s patience as we work to come up with the very best plan that is balanced and can meet the needs of our students.
Looking at the week ahead of us, this is Public Schools Week. There are ways to participate daily, including “wear red for public ed” tomorrow! Activities for the week are posted on our social media platforms. You can participate by posting your photos with the hashtag #pcpublicschoolsweek. You might end up on the Putnam City social media pages!
ITEM #6 – COMMENTS BY BOARD MEMBERS.
Charity Avery welcomed Judy Hopper to the Board. She also thanked Sky Collins for her service. Ms. Avery thanked everyone for their hard work during these difficult times and said she knew everyone was doing their best. Ms. Avery commended Shbrone Brookings and the Operations Department for their efforts and service.
Judy Hopper thanked her constituents for electing her. She said one of the biggest ways she hopes to serve the board is by keeping everyone informed with what goes on at the legislation level. Mrs.
Hopper is active in PLAC, and looks forward to using her new role to educate people about public school legislation. She spoke of the documentary Backpack Full of Cash and recommended for all to check it out. Mrs. Hopper mentioned that she has been asked when schools would be back full-time and suggested to have a presentation at the next board meeting to let constituents know whats ahead.
Jay Sherrill welcomed Judy Hopper to the board and thanked Sky Collins for her service. Mr. Sherrill expressed he wants to move past the challenges of 2020, but knows there will always be something that will come up. He praised Shbrone Brookings and his crew for clean-up efforts in the District after the storms. Mr. Sherrill thanked teachers and administrators for their hard work during parent-teacher conferences last week and all their dedication. He also thanked Shannon Meeks for his service to Putnam City.
Cindy Gibbs thanked Sky Collins for serving on the Board, and welcomed Judy Hopper. Mrs. Gibbs agreed with board members about all the hard work everyone has been doing. She said this year has been difficult for everyone. Mrs. Gibbs shared she's received more emails this year than her whole tenur on the board combined. She praised the maintenance staff and cafeteria staff. In closing, Mrs. Gibbs reminded everyone to celebrate Public School Week.
ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 1, 2021.
b. Purchase orders dated January 27, 2021 through February 9, 2021 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Declaration of Obsolete Items.
e. Elementary and Secondary Contracts.
f. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2022-2023 DISTRICT CALENDAR.
Charity Avery made a motion to approve the 2022-2023 District Calendar. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said PCACT helped with the calendar.
Cindy Gibbs asked if teachers voted on the calendar. Patty Balenseifen, Chief Officer of Human Capital, confirmed it was voted on by district teachers and personnel.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EB – FEDERAL PROGRAMS COMPLAINT PROCEDURE.
Jay Sherrill made a motion to approve revision to District Policy EB – Federal Programs Complaint Procedure. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
Cindy Gibbs thanked all those who worked on this policy to help keep us compliant.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EP – HOMELESS STUDENTS.
Judy Hopper made a motion to approve revision to District Policy EP – Homeless Students. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPPORT BARGAINING UNIT TEAM.
The motion was amended with Executive Director of Finance TBD replacing Shannon Meeks on the team.
Jay Sherrill made a motion to approve the Support Bargaining Unit Team with the amended listed name of Shannon Meeks to be replaced with the new Executive Director of Finance. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION – MAINTENANCE DISPATCHER
Judy Hopper made a motion to approve Job Description – Maintenance Dispatcher. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes shared that he and Shbrone Brookings, Executive Director of Operations, have been involved in several focus groups to look at different ways to help our maintenance and housekeeping department. He shared an example of problems they were having with multiple work orders being submitted for the same issue. Dr. Rhodes said we already have positions similar to this with our technology help line and our Campus Police dispatcher. He said it will add consistency in the work order process, including housekeeping, and will be more efficient because only one call will be needed. Dr. Rhodes also added principals have given positive feedback and said it will free up time for them to work more with our teachers, students and parents. He said it will be a game changer.
Jay Sherrill said it makes sense to have a single point of contact, but asked if this was better and more efficient than investing in a self-service technology system. He wanted to make sure it was going to solve more than just the technology side.
Dr. Rhodes responded by stating Cory Boggs, Executive Director of Technology, and his team do a great job and saves the district a ton of money. He also assured the board by doing more in-house it makes it more secure and allows customization. Dr. Rhodes said it would not more efficient to invest in software management.
Jay Sherrill commented that by having this position triaged and using the software correctly it will help us.
Dr. Rhodes said the long term goal is to have a handle on all our facilities to be able to do an efficient total analysis of our properties. This will enable us to save money and we owe it to our tax payers.
Cindy Gibbs added how much she appreciates all who are working on this. She stated her whole goal is to end up being better.
ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 5:32 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Collins,aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
March 1, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, March 1, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 1, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 26, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Judy Hopper and Charity Avery. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Board Member, Gail LoPresto was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – EXECUTIVE DIRECTOR OF CURRICULUM AND INSTRUCTION.
Dr. Keely Frayser, Executive Director of Curriculum and Instruction, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
Shabbir Jupiterwalla, a Putnam City patron and grandparent to a Putnam City student, asked questions about preventing water damage at schools during the storm and about the plan for returning to school. He also asked about summer school and expressed concerns about his granddaughter falling behind.
Cindy Gibbs thanked Mr. Jupiterwalla for his comments.
ITEM #3 – SERVICE RECOGNITION – SKY COLLINS:
President, Cindy Gibbs and the board recognized and thanked Sky Collins for her 6 months of service on the Putnam City School Board. Mrs. Gibbs said Mrs. Collins was a product of our schools and the experience she brought was appreciated and that a lot was learned from her. In appreciation, Mrs. Gibbs presented Mrs. Collins with a gift card to enjoy dinner out.
Sky Collins shared it was an honor to serve the district this year. As a parent of a second grader and grandparent to a kindergartner, Mrs. Collins said she will continue to both serve and advocate Putnam City for many years, particularly students with disabilities, LGBTQIA+ students, students of color and the adults who love them so that they continue to be seen, heard and valued. She also said she remained committed to fostering an inclusive environment where differences are celebrated and that she is thankful to be part of a district that makes that a priority.
In closing, Sky Collins congratulated Judy Hopper and said she was thankful for her willingness to serve in District 3. To Cindy Gibbs, Jay Sherrill, Gail LoPresto and Charity Avery, Mrs. Collins said she cannot thank them enough for their guidance and most of all their friendships.
ITEM #4 – CONSIDERATION AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND VIRTUAL STUDENT PRESENTATIONS.
Brandy Sitts, Fine Arts and Gifted Coordinator, said each year, the Putnam City School board recognizes March as Youth Arts Month. Putnam City recognizes the importance of the arts as transformative to the individual and the community. The arts teach students to find their voice, trust their instincts, communicate emotions, imagine possibilities, and see the world from other perspectives.
Ms. Sitts shared this year the challenges brought on by COVID have brought changes on how we interact with students and the public. She said, normally we would have an evening of performances during this celebration and while we won’t have students with us today, we will still recognize our Putnam City fine arts teachers and students. They have been a shining example of innovation and fortitude in the face of challenges. She encouraged everyone check out the district’s social media to see more Youth Arts Month celebrations.
A short video with samples of what has been accomplished in the arts this school year was shown.
Youth Arts Month Proclamation
WHEREAS, arts education contributes powerful educational benefits to all elementary and secondary students including the following:
• Fine Arts education develops students’ creative problem-solving and critical- thinking abilities;
• Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
• Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
• Fine Arts education reinforces and brings to life what students learn in other subjects;
• Fine Arts education interrelates student learning in production, history, communication, citizenship and aesthetics.
WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;
THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities. NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.
Jay Sherrill approved the Proclamation declaring March Youth Arts month in Putnam City Schools. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #5 SUPERINTENDENT’S REPORT
Dr. Rhodes began by thanking Sky Collins for her service. He said she brought a great perspective and knows we will continue to benefit from her involvement. Also mentioned was that Gail LoPresto was not in attendance because she was recuperating from shoulder surgery, but hopes to be back soon.
Thank you to everyone involved in the making of the virtual presentation of the Youth Arts Month celebration. It’s a joy to see students enjoying art during this time!
The most recent snow and ice storms may have melted, but the work on water damage continues in some buildings. Crews have been working at multiple schools since the damage occurred. We thank our operations crews for their hard work. They continue to conduct safety inspections at a few buildings. Employees at some elementary schools are moving furniture to create temporary learning spaces for the more extended projects. Detailed plans for each site are forthcoming.
We continue to vaccinate employees who choose to receive the COVID-19 vaccine. Opportunities for first and second doses are now available. Employees can go to .pc, and find information under the COVID tab.
Congratulations to our top five Teacher of the Year candidates! Due to COVID-19, there will not be an in-person event to award this year’s Teacher of the Year, but everyone is invited to see the virtual reveal of this year’s Teacher of the Year on March 11th! Be watching Putnam City’s social media to see how you can be part of the fun!
Congratulations go to several PC athletes this week! Both Putnam City North girls and boys basketball teams won the title of Regional Champions this weekend! The PCN Swim Team competed at State with both team and individuals placing. Also, in PC sports this week, Vicky Haggard, a Putnam City High wrestler, made history by being the first girl to qualify for Putnam City at the first-ever sanctioned OSSAA Girls State Tournament! Congratulations to all!
We encourage you to check out NOW (North, Original, and West), an online student news publication from all three high schools is posted on PC’s social media. It is a digital online source of news through the eyes of students. You will be impressed with these young journalists!
Putnam City Schools Return to Learn plan has been updated many times this year as we all learned that fluidity is key while living in a pandemic. Much consideration and planning have been put into the final phase of Return to Learn. The opportunity for fully vaccinated faculty and staff, the beginning of installation of new air quality technology, and the advisement of the OKC-County Health Department were taken into consideration as the course was mapped out for the end of the year. For these reasons, Putnam City Schools will continue an A/B schedule until beginning a new plan on April 5th. On that date, all students will return to in-person learning four days a week. Students will attend in-person Monday, Tuesday, Thursday, and Friday beginning April 5th. Wednesday will remain a remote learning day for students through the end of the school year. On Wednesdays, teachers will be
in the buildings creating online content for quarantined students to use in the week ahead. Wednesdays will also be utilized for state testing days for Putnam City at Home students. When students begin four days a week, the current mask mandate remains in place along with utilizing good hand hygiene practices.
The much-anticipated return of students will be a positive note to end this historic year. Students will be meeting half of their classmates that they have only known through a computer screen until now. In addition to the return to in-person four days a week, we also look forward to launching a robust summer school program at Putnam City. This year's curriculum will focus on being outside the box and hands-on so that students and devices can recharge. In addition to academics, this year's summer school will also feature mental health offerings. District administration understands the toll that this pandemic has taken on student's mental health, and we want to provide resources and tools for students in this area. Details regarding the revamped summer school program are coming soon. Mark your calendars now; the summer fun will begin in June!
We thank our faculty, staff, and parents. This year has been a journey, and we have all been partners in education in news ways. We will be ready to begin the next chapter April 5th.
ITEM #6 – COMMENTS BY BOARD MEMBERS.
Charity Avery thanked the speaker for his questions. She said she enjoyed the fine arts video presentation. Ms. Avery said she appreciated the patience of teachers, administrators, families, and students. She congratulated the top five candidates for Teacher of the Year. Ms. Avery thanked everyone who participated in Public Schools Week. She said she is thankful for all who serve in public education.
Judy Hopper encouraged people to read about the Oklahoma Scholarship Fund Credit and to contact legislators. Mrs. Hopper said she toured three PC elementary schools that have water damage from the storm. She thanked district administrators who responded to these sites immediately.
Jay Sherrill said he is excited about the Return to Learn plan announcement. He said he is also excited about the summer school program. Mr. Sherrill thanked everyone who put in work on these projects.
Cindy Gibbs echoed that she is excited about the Return to Learn announcement and summer school too. She thanked custodians and Shbrone Brookings for their work.
ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 22, 2021.
b. Purchase orders dated February 10, 2021 through February 23, 2021 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Declaration of Obsolete/Surplus Items.
f. Overnight Travel.
g. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB ARCHITECTS FOR NEW TRANSPORTATION BUILDING. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)
Judy Hopper made a motion to approve the contract between Owner and Architect with LWPB Architects for New Transportation Building. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes shared LWPB was the architecture firm that worked with us on the new Capps Middle School. He said we have a lot of confidence in their work and they are great to work with. He also mentioned this will be a new addition to the current existing building and was approved through our last bond. Dr. Rhodes expressed it was exciting to see these projects begin to happen.
Cindy Gibbs said it definitely needed more space and updating.
ITEM #10 – CONSIDERATION OF AND VOTE ON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF AN ELEMENTARY ASSISTANT PRINCIPAL PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).
At 5:35 p.m., Judy Hopper made a motion to enter into executive session for the purpose of discussing employment/appointment of an elementary assistant principal pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #11 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:40 p.m., President, Cindy Gibbs acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Judy Hopper and Charity Avery; Superintendent, Dr. Rhodes, Chief Officer of Human Capital, Patricia Balenseifen and Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of employment/appointment of an elementary assistant principal pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY SCHOOL ASSISTANT PRINCIPAL.
Dr. Rhodes said the administration recommends Claire Chavez as an elementary assistant principal.
Charity Avery made a motion to appoint Claire Chavez as an elementary school assistant principal. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
At 5:42 p.m., Jay Sherrill made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
ITEM #14 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:21 p.m., President, Cindy Gibbs acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Judy Hopper and Charity Avery; Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
J
udy Hopper made a motion at 6:22 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.
Special Board Meeting - March 8, 2021
SPECIAL BOARD OF EDUCATION MEETING
Monday, March 8, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 8, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 5th, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Cindy Gibbs welcomed and introduced Claire Chavez who was recently promoted to Assistant Principal at Overholser Elementary School.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 5:00 p.m., President, Cindy Gibbs called the meeting to order. Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Charity Avery arrived after roll call.
ITEM #2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on March 1, 2021.
b. Purchase orders dated February 24, 2021 through March 2, 2021 inclusive for the 2020-2021 school year.
c. Activity Fund Cash Summary.
d. Activity Fund Transfer List.
e. Overnight Travel.
f. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUMMER SCHOOL PROGRAM FOR 2021.
Gail LoPresto made a motion to approve Summer School Program for 2021. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that board approval of the frame work for Summer School and Extended Year Programs would allow the district to move forward with hiring teachers and coordinating final details. Summer School and ESY Programs will be funded by CARES and/or ESSER II funds. Elementary School programs will feature three rotations focusing on: a) reading/language arts, b) math and c) enrichment based activities (i.e.: arts STEM, etc.) High School programs will focus on credit recovery to meet graduation requirements. The programs will provide curriculum support and will also include a component on student mental health. There is no charge to parents and Summer School will be open to any Putnam City student. More details will be provided prior to the April 8th enrollment date.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE FOLLOWING TOPICS PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7):
a. Employment/Appointment of and Executive Director of Finance.
b. Renewal of employment of the Superintendent’s Administrative Staff for the 2021-2022 school year which includes: Patricia Balenseifen, Shbrone Brookings, Cory Boggs, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall and Shelly Roper.
At 5:07 p.m. Judy Hopper made a motion to enter into executive session for the purpose of discussing afore mentioned topics. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #5 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:37 p.m. Cindy Gibbs, president, acknowledged the board returned to open session and asked the board clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Judy Hopper, Gail LoPresto, Jay Sherrill and Cindy Gibbs; Superintendent, Dr. Rhodes; and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing the following topics pursuant to 25 O.S. § 307 (B) (1) and (B) (7):
a. Employment/Appointment of and Executive Director of Finance.
b. Renewal of employment of the Superintendent’s Administrative Staff for the 2021-2022 school year which includes: Patricia Balenseifen, Shbrone Brookings, Cory Boggs, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall and Shelly Roper.
No action was taken.
ITEM #6 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF FINANCE.
Dr. Rhodes said the Administration Team recommends Matthew Gindhart as Executive Director of Finance.
Gail LoPresto made a motion to approve employment of Matthew Gindhart as Executive Director of Finance. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR 2021-2022 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, SHBRONE BROOKINGS, CORY BOGGS, BARBARA CRUMP, DR. KEELY FRAYSER, SHERADEE HURST, SCOTT MCCALL AND SHELLY ROPER.
Gail LoPresto made a motion to approve renewal of employment of the Superintendent’s Administrative Staff for 2021-2022 school year which includes: Patricia Balenseifen, Shbrone Brookings, Cory Boggs, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall and Shelly Roper. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members recognized the efforts of the Superintendent’s Administrative Staff especially during an unprecedented year with the pandemic and the winter weather events. They congratulated the Administrative Staff on being rehired and thanked them for their contributions to the district, saying they did a “good job”. They also commented that Shannon Meeks will be missed.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT AND DISCUSSING RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7):
At 5:41 p.m. Jay Sherrill made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent and discussing re-employment of the Superintendent pursuant to 25 O.S. § (B) (1) and (B) (7). Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:27 p.m. Cindy Gibbs, president, acknowledged the board returned to open session and asked the board clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Judy Hopper, Gail LoPresto, Jay Sherrill and Cindy Gibbs; and Superintendent, Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent and discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1) and (B) (7).
No action was taken.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SUPERINTENDENT’S CONTRACT FOR 2021-2022.
Jay Sherrill made a motion to approve the Superintendent’s contract for 2021-2022 with agreed upon changes. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
At 7:30 p.m. Charity Avery made a motion to adjourn. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Special Board Meeting - March 9, 2021
SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 9, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 9, 2021 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Monday, March 8th, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 12:11 p.m., Vice-President, Jay Sherrill called the meeting to order. Members present: Vice-President, Jay Sherrill; and members, Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Charity Avery and President, Cindy Gibbs were absent. Jay Sherrill presided over the meeting as per District Policy AD: Board of Education.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $28,500,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.
Jordan Smith, financial advisor at Stephen L. Smith Corporation, provided details of 8 bids that were submitted. Some of the companies submitting bids did not include a good faith deposit but Mr. Smith confirmed that Piper Sandler Companies who submitted the lowest bid did wire a good faith deposit. He provided a list of recent bond sales for comparison and commented that the current market is very favorable for borrowers.
Bids Received |
Net Interest Cost |
Interest Rate |
Piper Sandler Companies, Minneapolis, MN |
$417,430.01 |
0.488222 |
Bank of New York Mellon, Pittsburgh, PA |
$424,365.01 |
0.496333 |
Huntington Securities, Inc., Chicago, IL |
$440,325.00 |
0.515000 |
JP Morgan Securities, New York, NY |
$442,320.01 |
0.517333 |
RW Baird & Co., Milwaukee, WI |
$454,195.00 |
0.531222 |
The Baker Group, Oklahoma City, OK |
$460,077.41 |
0.538102 |
Citigroup, Dallas, TX |
$466,117.49 |
0.545167 |
FHN Financial Capital Markets, Memphis, TN |
$468,017.51 |
0.547389 |
Judy Hopper made a motion to accept the low bid of Piper Sandler Companies, Minneapolis, MN at an interest rate of 0.488222 percent on the Sale of the $28,500,000 General Obligation Combined Purpose Bonds, dated: April 1, 2021. Gail LoPresto seconded the motion. Vote: Hopper, aye; LoPresto, aye; Sherrill, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $28,500,000 BY THE PUTNAM CITY SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.
Judy Hopper made a motion to authorize the issuance of the $28,500,000 General Obligation Combined Purpose Bonds, dated: April 1, 2021, and fixing other details for the issuance of said bonds. Gail LoPresto seconded the motion. Vote: Hopper, aye; LoPresto, aye; Sherrill, aye.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
At 12:25 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion.
Vote: Hopper, aye; LoPresto, aye; Sherrill, aye.
April 5, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, April 5, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 5, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 2, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Gail LoPresto, Judy Hopper and Charity Avery. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BARBARA CRUMP – EXECUTIVE DIRECTOR OF ELEMENTARY EDUCATION.
Barbara Crump, Executive Director of Elementary Education, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 SUPERINTENDENT’S REPORT.
Today marks the first day for all students to be together for in-person learning since March of last year. What an exciting day back for our teachers and students! We look forward to finishing the school year with all of our PC students together in their classrooms.
KFOR-TV, KWTV, AND KJ103 all covered Putnam City’s return to in-person learning for all students today.
As we welcome students we also welcome a new member to our District Administration Team. Our new Executive Director of Finance, Matt Gindhart, has officially started his position with Putnam City. We are happy to welcome him to the PC family!
This week is National Public Health Week. We are grateful for all of our PC nurses. They have shown impressive leadership and service during this pandemic. We are also grateful for our partners at the Oklahoma City-County Health Department. This team of PC nurses and health department epidemiologists and other officials are front line superheroes in health and education. We thank you all for your role in safely bringing kids back to the classroom and continuing a safe environment for learning.
Recharge Summer Learning is coming to PC! Recharge is our optional summer school for students. Elementary and Middle School students will focus on math and reading with mental health resources available. High School students will focus on credit recovery. More details are coming soon. Registration begins April 8th.
Congratulations to James Lee from Putnam City High School! James received the honor of Oklahoma Academic All State for the class of 2021. These students are the top 100 public high school seniors selected from 400 nominations statewide. All State students have achieved the highest standard of academic excellence and leadership in our public schools. We applaud his hard work!
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Charity Avery welcomed students back to in-person learning together. Ms. Avery also welcomed Matt Gindhart to the Administration Team. Ms. Avery also congratulated James Lee on being named Academic All-State.
Judy Hopper praised the media coverage of the first day back. She also thanked the Operations Department for the work they have been doing on buildings. Mrs. Hopper also said she is proud of our teachers. She said she visited several schools and was impressed with how they were welcoming kids back. Mrs. Hopper said she was also quite impressed with the “Mindfulness Monday” program at Dennis Elementary.
Gail LoPresto welcomed students back. Mrs. LoPresto said administrators had some innovative ways to greet students today. Mrs. LoPresto also congratulated all of the Teacher of the Year finalists, and the Teacher of the Year.
Jay Sherrill thanked the Administrative Team members who worked on the employee vaccination clinics. Mr. Sherrill said the clinics were very well done. He echoed the comments of his fellow board members, and said he is excited to have all kids back in school together again.
Cindy Gibbs congratulated the Teacher of the Year. Mrs. Gibbs said she is excited about Putnam City’s Summer School program and suggested we get the word out that it is free. She thanked everyone who worked to get all PC students back in school together. She also praised PCN on their many athletic victories recently. Mrs. Gibbs expressed condolences to Putnam City High Principal, Brett Bradley’s family for the recent loss of his father and to the Transportation department for the loss of one of our bus drivers.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on March 8, 2021.
b. Minutes for special board meeting on March 9, 2021.
c. Purchase orders dated March 3, 2021 through March 30, 2021 inclusive for the 2020-2021 school year.
d. Financial Reports.
e. Activity Fund Cash Summary.
f. Activity Fund Transfer List.
g. Declaration of Obsolete/Surplus Items.
h. Renewal of Contract with Deborah Primeaux, Native American Consultant (Not to exceed $900 from 21-11-563)
i. Overnight Travel Requests.
j. Elementary and Secondary Contracts.
k. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Judy Hopper mentioned Northridge’s activity account balance. Board Members and Dr. Rhodes responded with possible reasons of why it would be high.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2021-2022 SCHOOL YEAR.
Judy Hopper made a motion to approve the renewal of employment for certified administrators as listed on Attachment B for the 2021-2022 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Gail LoPresto said elementary principals John Lunn and Pam Miller will be missed. She wished them well in their retirement.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST/BEST BID FROM EARTHSMART CONTROLS FOR AIR PURIFICATION SYSTEM. ($1,920,000.00 FROM 21-11-793)
Gail LoPresto made a motion to approve lowest/best bid from EarthSmart Controls for air purification system. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes expressed the district’s excitement in bringing this to the board. He said this will be a purchase using federal CARES funds and was quite a bit less than other systems considered. He shared both Moore and Oklahoma City have the same system and that it will be great during cold and flu seasons, as well as during the COVID pandemic.
Cindy Gibbs asked if the teachers were excited. Shbrone Brookings confirmed they were, and said it adds an extra layer of protection.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB FOR PROCUREMENT OF FURNITURE FOR COOPER MIDDLE SCHOOL AND HEFNER MIDDLE SCHOOL. (4% OF CONTRACTED AMOUNT FROM 21-77-289)
Charity Avery made a motion to approve contract between Owner and Architect with LWPB for procurement of furniture for Cooper Middle School and Hefner Middle School. Gail LoPresto seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Jay Sherrill asked for an explanation of why an architect is needed to purchase furniture. Dr. Rhodes explained furniture is a large purchase and a lot of work goes into the decision-making process. He said Capps was first and is new, the idea moving forward is for all middle schools to have the same type of modern modular look and functional furniture.
Board members wanted to know the contracted amount. Shbrone Brookings said the combined estimate for both schools is approximately $19,000. He said every piece of furniture purchased will be based on enhancing the learning environment as a whole.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.
Gail LoPresto made a motion to approve Revised Federal Claims Approved Signatures for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said not only is this because we have a new Executive Director of Finance, Matt Gindhart, but it is required each year for anyone approving federal funds.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 20202021 SCHOOL YEAR.
Charity Avery made a motion to approve Revised Emergency Federal Claims Approved Signatures for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY LEAVE DAYS.
Jay Sherrill made a motion to approve Declaration of Emergency Leave Days. Gail LoPresto seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained we had three days that were declared emergency days for employees and students this school year. There were essential personnel that reported to work on those days. Each spring, it is brought to the Board to approve emergency leave so those essential employees that were required to report would receive emergency leave for the days worked.
Jay Sherrill expressed his appreciation for declaring these emergency days. He said even though we have the technology to work from home, sometimes it’s not practical in cases of emergencies.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY TEACHER SEMESTER CONTRACT.
Gail LoPresto made a motion to approve Temporary Teacher Semester Contract. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes shared this is new to Putnam City. He said Edmond is the district that is nearest to us that has semester teacher contracts and believes other districts will follow suit. Dr. Rhodes shared we were in a tight situation before we knew we would receive federal money and therefore, began offering early retirement incentives. He said after working with legal counsel, this new temporary teacher contract will allow flexibility in staffing if we find ourselves overstaffed, especially mid-year.
Board members asked if this was for existing teachers or if it would affect Special Education teachers. Dr. Rhodes assured members this would be for new employees, and said we do not anticipate the need to use this contract. He also said he doubts we would ever be overstaffed with special needs teachers.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER WITH LINGO CONSTRUCTION FOR PUTNAM CITY STADIUM MEP REPAIRS. (6% CONSTRUCTION MANAGER FEE FROM 21-76-174)
Jay Sherrill made a motion to approve Change Order with Lingo Construction for Putnam City Stadium MEP repairs. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes expressed his dislike for bringing change orders to the board. He said sometimes things are overlooked and in this case, it’s the right thing to do the needed duct work.
Cindy Gibbs said it’s a good change and is long overdue.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FEDERAL PROGRAMS FINANCE COORDINATOR JOB DESCRIPTION.
Charity Avery made a motion to approve Federal Programs Finance Coordinator Job Description. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said this position is needed because Federal Program guidelines are continually changing and growing. He commented this position will allow our Federal Programs coordinators to stay totally focused on essential elements of their position. He also said it will be paid for out of Federal Funds.
Dr. Keely Frayser explained the Finance Coordinator will collaborate with all coordinators in the Curriculum Department who work with Federal Funds.
Jay Sherrill commented that more and more business type positions are needed to be in good shape for the future.
ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:34 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
April 19, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, April 19, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 19, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 16, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Vice-President, Jay Sherrill; members, Gail LoPresto, Judy Hopper and incoming board member, Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Charity Avery was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – JENNIFER SEAL, PUTNAM CITY FOUNDATION.
Putnam City Foundation President, Jennifer Seal, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – OATH OF OFFICE – STEVE BURGER – BOARD SEAT #1.
New member, Steve Burger, who was elected on April 6, 2021, was sworn in by the board clerk.
Mr. Burger introduced guests that were in attendance, including his mother, Lawanda Burger, who was employed by the district for many years. Board members congratulated Mr. Burger on his successful election.
ITEM #3 – ORGANIZATION OF BOARD OF EDUCATION FOR 2021-2022; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK AND ENCUMBRANCE CLERK.
Gail LoPresto made a motion to nominate Jay Sherrill for President. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Charity Avery for Vice-President. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Sandy Lemaster for board clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Tina Losawyer for deputy board clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Gail LoPresto made a motion to nominate Fonda Watkins for encumbrance clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #4 – PUBLIC PARTICIPATION.
There was none.
ITEM #5 – STAFF REPORTS AND RECOGNITIONS.
Recognition of Teacher of the Year – Sheradee Hurst – Director of Communications.
Sheradee Hurst, introduced Lauren Querbach, Wiley Post 1st Grade Teacher and Putnam City’s Teacher of the Year. Ms. Querbach has been with the district since August, 2019. Board members thanked Ms. Querbach for her service to her students and congratulated her on first being selected as Wiley Post’s Teacher of the Year and then achieving that honor for the entire district.
Recognition of Golden Apple Recipients – Jennifer Seal – Putnam City Foundation.
Jennifer Seal said that the Golden Apple awards are the “Oscars” of the district and the highest form of recognition. Common terms used to describe honorees include: “go above and beyond their regular duties”, “dedicated” and “have a positive, caring attitude”.
DiAnne Bryant, Chairwoman of the Foundation and Jennifer Seal, President, introduced the Golden Apple Winners:
• Terry Kimberling – Harvest Hills Elementary Lead Custodian
• Courtney Krodel – Information Technology Help Desk
• Alex Martinez – Central Elementary Teaching Assistant
• Marie Page – Putnam City North High School DECA Teacher
• Stephanie Russell – Coronado Elementary Title Teaching Assistant & Volunteer
• Evangeline “Vangie” Smith – Western Oaks Elementary Substitute Teacher & Volunteer
Board members congratulated all the Golden Apple honorees.
ITEM #6 – SUPERINTENDENT’S REPORT.
It was 26 years ago today that our City, our State, our Nation experienced one of the worst tragedies in the history of our Country, the bombing of the OKC Alfred P Murrah Federal Building. One hundred and sixty-eight people lost their lives and numerous people were physically harmed and even more were emotionally scarred for life. We all have a story to tell of where we were and what we were doing, when we first heard the news of disbelief. I was the principal of Will Rogers Elementary and we were on a bus with fourth and fifth grade students for the annual trip Downtown to the Civic Center to hear the OKC Symphony perform. This was a District-wide event with all fourth and fifth grade students from across the Metro attending. Elementary music specialists had spent time, weeks in advance to prepare students, teaching them about the different instruments, the dedication needed to master the ability to play professionally, the concept of working on a piece of music individually, but then coming together as a full orchestra to perform. The concert was the culmination of the elementary music unit to allow students to experience the incredible performance of highly specialized, professional musicians; an event that many students had never had the opportunity to experience, especially those living in poverty.
Our school bus, in route to Downtown OKC, was at a high point on Memorial Road when the bus pulled over and stopped. The Putnam City Transportation Department had ordered all buses to pull over because of an explosion Downtown. As I stood up on the bus, I gazed downtown and could see smoke billowing up to the sky. My first thought was that it was a freak gas explosion. A few years earlier, a hot water heater at Star Spencer School had exploded near the cafeteria during lunch time, killing five students and a teacher. My thought was that this was something similar, some type of gas explosion; an accident. I fully expected us to soon be back on our journey Downtown, but after patiently waiting for nearly 30 minutes, eventually, the Transportation Department ordered that all buses return to their respected school sites. With my first, primitive cell phone in hand, I repeatedly attempted to call the school, but each time receiving a busy signal. Later, I learned that so many cell phone calls were attempting to be made because of the news of the accident, the cell phone service, in its infancy, caused access to be jammed. As the events unfolded, I began to realize that what had happened Downtown was much greater than what I had first thought.
As I entered the office area at school, I witnessed normally calm and laid back adults, in chaos. Most had already received the news that there was an explosion at the Federal building. As a leader in any capacity, you learn that one of the most important traits you can possess, is the ability to remain calm in the midst of a storm. Holding back emotion, I immediately, frantically, wanted to go through the records of every student to see if any child had a parent who worked in the Federal building or any facility nearby because I wanted to be prepared to console a child if I knew that they had lost a parent in the explosion. Fortunately, that was not the case, but there was a younger sibling of a student who was in the childcare located in the Federal building. Collectively, as a faculty and staff, we decided to keep the news of the explosion confidential from students and go about the rest of our day as normal as possible. Something told us that a child should be in the safety of their home, in the care of their parents, to hear news of devastation. Most likely, that would not have been possible today, with the easy accessibility to communication.
Reflecting back on April 19, 1995, I know that many good things transpired during the healing from this tragedy in our community, in spite of the loss of lives, the heartache, the devastation. For one, the world, for the first time, came to know the heart of the people of Oklahoma. Prior to 1995, the world had a glimpse of Oklahoma because of the wit and character of Will Rogers, Oklahoma’s Favorite Son. But the OKC Bombing portrayed the true spirit, the grit, the heart and the goodness of people who call Oklahoma home. Around the world, it has become known as the Oklahoma Standard. The Oklahoma Standard is people helping people; taking care of one another; people who put others before themselves. The official definition of the Oklahoma Standard is “preserving and promoting a culture of caring citizens, by encouraging acts of service, honor and kindness.”
The Oklahoma Standard is demonstrated by a people with strong morals and ethics; who believe they have a higher calling; hard-working, All American, loving, kind and good-hearted people. Oklahoma became known as the “Heartland of America” as a result of how we courageously and beautifully handled one of the worst tragedies in our lifetime.
Fast forward to today, April 19, 2021. While the pandemic, in many ways does not compare to the OKC Bombing, it is definitely a life changing experience. People have experienced fear. Lives have been lost. Major events in people’s lives have been non-existent. In our educational world, students have been homebound for months; involved in distance learning. Out of necessity, teachers have transitioned to a very different way of delivering instruction. Parents have had numerous challenges, doing their best to facilitate learning at home. Students have missed major athletic events, fine arts activities, proms and graduations. While “zoom” has become a household word, many are frankly, just zoomed-out.
So, where do we go from here? As we are finally seeing light at the end of the tunnel, my hope, my prayer is that we can begin to start asking, and answering the question: “What good can come out of this life-changing experience?” I have started my list. I hope you will also start your list.
To our teachers, to our staff, to our parents, to our school board and to our community, we say, “Thank You”. Thank you for being there for us. Thank you for being patient with us. Thank you for believing in us. Now is a time for us to heal. If there was ever a time for us to come together as one, it is now. May we do our best to focus on what we can learn from this experience that will help us in the future.
ITEM #7 – COMMENTS BY BOARD MEMBERS.
Judy Hopper thanked Dr. Rhodes for his report. She said the Golden Apple winners are indicative that the “Oklahoma Standard” is being carried on today. Mrs. Hopper said she worked with Terry Kimberling at Harvest Hills Elementary and that he was a friend and a great employee of Putnam City. He was known to scrape the ice off windshields for staff members during the winter. She said she is proud of him and all he has accomplished.
Steve Burger also thanked Dr. Rhodes for his reflection on the anniversary of the Murrah Building bombing, agreeing that the Oklahoma Standard is alive and we want to equip our students to help our community moving forward. He said the Golden Apple winners were very deserving, noting they represent the “back bone of the district”. He said he worked with Marie Page and she is about developing character and positivity. He recognized the Putnam City Foundation for their “outstanding” support of the district.
Gail LoPresto welcomed both Judy Hopper and Steve Burger to the board. She said she really appreciated Cindy Gibbs for her service to the district for the past ten years. Mrs. LoPresto also congratulated the Golden Apple recipients. She recalled one of the most refreshing and moving moments of support following the Murrah bombing was the Mayfield Middle School orchestra performing a concert on the lawn of the school on a Sunday afternoon. She said she has always been impressed with Putnam City because the district really does care about people.
Jay Sherrill also congratulated and welcomed Steve Burger. He said he found Dr. Rhodes report “fantastic”, saying that it really moved him. He said that he recalled being a student at Putnam City High School and feeling the bombing while in class. He said there were many efforts by the staff during that time to support the students, their families and the community. Reflecting upon the anniversary of the bombing, makes him think about his son and how he and his wife chose to move into the district to raise their children in Putnam City. He said he is “PC Proud” to know that his children will have the same opportunities that he did.
ITEM #8 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Minutes for regular board meeting on April 5, 2021.
b) Purchase orders dated March 31, 2021 through April 13, 2021 inclusive for the 2020-2021 school year.
c) Financial Reports.
d) Updated February Activity Fund Cash Summary.
e) Declaration of Obsolete and/or Surplus Items.
f) Elementary Contracts.
g) Overnight Travel Requests.
h) Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENTS B FOR THE 2021-2022 SCHOOL YEAR.
Gail LoPresto made a motion for renewal of employment for certified teachers as listed on Attachments B for the 2021-2022 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Gail LoPresto said Putnam City has the best teachers in our district and that they are “wonderful”.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUBSTITUTE STIPEND.
Gail LoPresto made a motion to approve Substitute Stipend. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes commented that it is difficult to recruit and retain substitute teachers, especially during a pandemic. If approved, substitutes would receive a stipend, in addition to the regular daily rate of pay, totaling $140.00 in compensation for the remaining 28 days of the school year. Board members asked if it was comparable to other districts. Dr. Rhodes confirmed that $140 is comparable to what other districts are paying substitute teachers. It is an allowable expense out of the federal CARES and ESSR funds.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYEE STIPEND.
Judy Hopper made a motion to approve Employee Stipend. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Board members asked for clarification of how the employee stipends would be computed. Dr. Rhodes explained the stipend tiers and qualifications as follows:
- $2,000 gross for any certified teacher, certified administrators and support staff who meets the following qualifications:
- Employed full time (1.0) on or before September 1, 2020;
- Actually performed services for the District during the 20-21 school year;
- Remained continuously employed until May 14, 2021;
- Completed COVID-19 Workplace Guidelines GCN training by May 3, 2021.
- $1,000 gross for any certified teacher, certified administrators and support staff who meets the following qualifications:
- Employed full time (1.0) on or before January 4, 2021 or employed part time (.5 to .9) on or before September 1, 2020;
- Actually performed services for the District during the 20-21 school year;
- Remained continuously employed until May 14, 2021;
- Completed COVID-19 Workplace Guidelines GCN training by May 3, 2021.
- $500 gross for any certified teacher, certified administration, and support staff who meets the following qualifications:
- Employed part time (.5 to .9) on or before January 4, 2021;
- Actually performed services for the District during the 20-21 school year;
- Remained continuously employed until May 14, 2021;
- Completed COVID-19 Workplace Guidelines GCN training by May 3, 2021.
Legal counsel assisted in preparing the tier structure and guidelines for the stipend. State regulations require that there be training or work associated with the stipend so employees are required to complete an additional COVID-19 GCN tutorial which has an emphasis on mental health. The stipend is subject to federal and state taxes and teacher retirement contributions. Dr. Rhodes said that Matt Gindhart, Executive Director of Finance has done a great job of coaching the district through the process of developing the employee stipend.
Board members asked if principals and district administrators were included and Dr. Rhodes confirmed that they were included as well as all certified and support employees. If approved, an e-mail will be sent out to staff members with details and it will also be communicated in Highlights. Department heads and supervisors will be available to assist their staff in fulfilling the training requirements to qualify for the stipend.
Board members said they were really excited to do this for the staff, especially since it has been such a tough year.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SPECIAL EDUCATION ASSURANCE STATEMENT.
Judy Hopper made a motion to approve Special Education Assurance Statement. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes said the Assurance Statement is in response to findings during a recent audit. One example of a finding was due to class size. Dr. Rhodes explained that often there will be new students that move into the district after the school year begins which increases the class size. It takes time to respond to changes in student counts and sometimes there aren’t qualified applicants available.
Jay Sherrill stated these would all appear on a public audit report under findings.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH INSIGHT CREATIVE GROUP FOR COMPREHENSIVE STRATEGIC PLAN. (PHASE 1 - $63,142.50 FROM 11-21-017)
Judy Hopper made a motion to approve Agreement with Insight Creative Group for Comprehensive Strategic Plan. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
There was discussion following the motion and preceding the vote.
Dr. Rhodes said we are living in a time when our district needs to be more competitive with other districts. Living within a district’s boundary no longer means that student will attend schools within that district. We have learned during the pandemic that the district really needs to do a better job of communicating what Putnam City has to offer.
The Comprehensive Strategic Plan is split into two phases because some will be implemented before the end of this fiscal year. Phase 2 will be brought to the board for approval at a board meeting during the 21-22 school year.
Dr. Rhodes said that our audience to date has been Putnam City patrons and have a wider audience now that we need to reach.
Judy Hopper said the district has really needed to do this for some time. She said during her campaign that it was evident that many people didn’t know much about Putnam City. She said we need to “sing our praises”.
Steve Burger asked if there would be committees established to assist in the development of the Comprehensive Strategic Plan. Dr. Rhodes confirmed that board members, district administrators, building administrators, teachers, students and community leaders will be included in communicating the opportunities and benefits that Putnam City offers. He used Putnam City’s technology connectivity, resources and devices as an example of our superiority. He said, if approved, the committees would be formed right away.
Gail LoPresto asked how many companies the district reviewed and who made the decision to recommend Insight Creative Group. There were four companies that were considered and Insight Creative Group has experience in working with another local district and
Sheradee Hurst also had experience working with the company in the past.
Mrs. LoPresto asked if the plan had the support of district staff. Dr. Rhodes said the plan was communicated to the administrative team but not with principals prior. Mrs. LoPresto also verified with Dr. Rhodes that there were two phases and the second phase would cost approximately $30,000.00. She said she would have preferred that the company present the plan to the board prior to voting; however, she said she was voting “yes” to the plan.
Jay Sherrill said he was in support of the plan but he said it is only successful if it is implemented and staff is held accountable to execute the plan. Development is only the first step and doesn’t solve any problems. The plan does; however, provide a way for the district to position and market itself more effectively.
Steve Burger asked if the motion could be tabled until Insight Creative Group could present to the board at a future meeting. Jay Sherrill said there was already a motion which was seconded. The procedure would be to vote “no” on the current motion and then the plan could be brought up at a future board meeting.
Mrs. Hopper asked what made this company stand out from the others being considered. Sheradee Hurst said had contacted another district because she thought their communication plan was very well done. They indicated that they worked with Insight Creative Group and Sheradee said she was familiar with them, having worked with them in the past. She said the company has received numerous awards and recognition for their work both locally and nationally.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EB – CURRICULUM: FEDERAL PROGRAMS COMPLAINT PROCEDURES.
Gail LoPresto made a motion to approve revision to District Policy EB – Curriculum: Federal Programs Complaint Procedures. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF ELEMENTARY PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) AND (7).
Gail LoPresto made a motion at 5:53 p.m. to enter into executive session for the purpose of discussing employment/appointment of elementary principals pursuant to 25 O.S. § 307 (B) (1) and (7). Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #17 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:10 p.m., President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Gail LoPresto, Judy Hopper, Steve Burger; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of discussing employment/appointment of elementary principals pursuant to 25 O.S. §307 (B) (1) and (7).
No action was taken.
ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT ELEMENTARY SCHOOL PRINCIPALS.
Dr. Rhodes said the administrative team recommended Nancy Ingle for the position of elementary principal at Rollingwood Elementary School.
Jay Sherrill made a motion to appoint Nancy Ingle for the position of principal at Rollingwood Elementary School. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes said the administrative team recommended Fallan Wolff for the position of elementary principal at Will Rogers Elementary School.
Judy Hopper made a motion to appoint Fallan Wolff for the position of principal at Will Rogers Elementary School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Judy Hopper said she was a part of the interview committee and that all the candidates were amazing.
ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:12 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Item of Information – District Policy EF – Attendance.
Special Board Meeting - April 23, 2021
SPECIAL BOARD OF EDUCATION MEETING
Friday, April 23, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Friday, April 23, 2021 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, April 22, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 12:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill, Vice-President, Charity Avery and members; Gail LoPresto, Steve Burger and Judy Hopper; Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #2 CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A RESOLUTION AUTHORIZING THE SUPERINTENDENT AND DISTRICT’S LEGAL COUNSEL TO PURSUE APPROPRIATE ACTIONS INCLUDING LITIGATION AGAINS THE STATE BOARD OF EDUCATION OR ANY OTHER APPROPRIATE ENTITIES, ORGANIZATIONS, OR PERSONS REGARDING THE STATE BOARD OF EDUCATION’S OVERREACHING, ILLEGAL AND UNCONSTITUTIONAL ACTION ON MARCH 25, 2021 ADOPTING A RESOLUTION TO EQUALIZE FUNDING BETWEEN ALL PUBLIC SCHOOLS AND CHARTER SCHOOLS AND TO SETTLE THE LAWSUIT WITH OKLAHOMA PUBLIC CHARTER SCHOOL ASSOCIATION.
Judy Hopper made a motion to approve a resolution authorizing the Superintendent and District’s legal counsel to pursue appropriate actions including litigation against the State Board of Education or any other appropriate entities, organizations, or persons regarding the State Board of Education’s overreaching, illegal, and unconstitutional action on March 25, 2021 adopting a resolution to equalize funding between all public schools and charter schools and to settle the lawsuit with Oklahoma Public Charter School Association. Gail LoPresto seconded the motion.
Discussion as follows:
Dr. Rhodes thanked board members for attending and making time for this special meeting.
Dr. Rhodes shared he received a call from Laura Holmes, Putnam City’s legal counsel, regarding interest in participating in litigation along with other districts. He said three educational law firms would be involved in the lawsuit we would participate in. Dr. Rhodes said speaking with Jay Sherrill and working with Ms. Holmes, this resolution was drafted. Dr. Rhodes spoke of concerns and the background for this resolution by saying our State Board of Education voted that public tax dollars, Ad Valorem taxes, should be divided to follow a student who resides in a public school district, funded by public tax dollars, to a charter school, not specifying virtual or in-person charter schools. He then emphasized and shared the Analysis of Potential Funding Loss document, prepared by Matt Gindhart, Executive Director of Finance, and explained the impact it could have on our district with a possible loss of 2.8 million dollars. Dr. Rhode told board members lawsuit expenses would be approximately $1.00 per student, roughly an expense of $18,000.00.
Board members shared concerns of public tax payer funds being redirected to charter schools and how something like this, where districts with higher Ad Valorem funds could make it more attractive for charter schools to come in, because there would be more money for them to make.
Dr. Rhodes spoke of the bill going through the House and Senate and said it only addresses the building fund and does not address the Ad Valorem from the general fund, which is much greater.
Jay Sherrill asked how many districts are involved in this lawsuit. Dr. Rhodes answered there were 128 districts involved, both large and small. He said Tulsa and Oklahoma City have their own separate lawsuits.
Gail LoPresto asked if this would qualify for any type of insurance. Dr. Rhodes said he does not believe it would qualify. Jay Sherrill said we would have to take some type of loss for insurance coverage.
Jay Sherrill shared his perspective that this could possibly be settled through state legislation, but if not, would rather be on the right side, than not. Board members agreed.
Dr. Rhodes read the Resolution out loud. He also told Mrs. LoPresto he would check to see if this does qualify for insurance. He said it was a good thought.
Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Judy Hopper made a motion at 12:15 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
May 3, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, May 3, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 3, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 30, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery, members, Steve Burger, Judy Hopper and Gail LoPresto , Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS, EXECUTIVE DIRECTOR OF INFORMATION TECHNOLOGY.
Cory Boggs, Executive Director of Information Technology, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
Shabbir Jupiterwala, a patron and a grandparent of a student at Western Oaks Elementary School, spoke about the present political climate and the classroom. Mr.Jupiterwala asked that curriculum focus on the basics of education.
Jeanellda Jupiterwala, a patron and also a grandparent of a student at Western Oaks Elementary School, inquired about a position listed on a previous agenda. She also commented on federal programs.
ITEM #3 – STAFF REPORTS AND RECOGNITIONS.
Resolution and Recognition of Service for Cindy Gibbs.
Cindy Gibbs was honored for her decade of service on the Board. She was given gifts of art from Putnam City students, and the Board passed the following resolution recognizing her contributions to Putnam City. Jay Sherrill read the resolution:
RESOLUTION TO HONOR CINDY GIBBS SERVICE
While Cindy Gibbs served on the Putnam City Board of Education, all three high schools received their own stadiums. During Cindy’s time of service, the Board approved the construction of both the Putnam City West and Putnam City North stadiums. These two schools received their own “turf,” and the already standing Putnam City High stadium would become solely Pirate Stadium. Another massive construction project the Board began and completed during Cindy’s time of service is the beautiful new Capps Middle School. These and many other physical improvements to the District are on Cindy’s resume of time served, however, the investment in Putnam City’s people is the most significant investment of all. Fellow board members say Cindy, “Volunteered hundreds of hours attending events, games, performances and school board meetings.” Cindy’s public comments during meetings were often comments about how impressed she was with Putnam City students at an event she had recently attended. Cindy’s investment in the District continued in other ways. Cindy helped Putnam City celebrate 100 years and ushered PC into the next century of providing an excellent education for students. Board member Gail LoPresto who served with Cindy from her first to last day, said, “She has great leadership and a heart for children.” Former board member Becky Gooch, who worked alongside Cindy for a decade, said, “Cindy’s personal attributes include honesty and enthusiasm and the ability always to put a positive spin on every situation. She loves children and has always framed her service on the Board through the eyes of what was good for our students, as well as our staff.” As the daughter of an educator, Cindy prioritized teacher advocacy during her time on the Board.
At a duly called meeting of the Board of Education of Independent School District No. 1 of Oklahoma County, Putnam City Schools held on May 3, 2021, the following Resolution was introduced and adopted by the approval of a majority of the members of the Board of Education:
WHEREAS Cindy Gibbs was elected to school board office, seat #1 February 8, 2011; and
WHEREAS Mrs. Gibbs served the patrons of Putnam City for over a decade as a board member until April 6, 2021; and
WHEREAS Mrs. Gibbs contributed to the hiring of two Superintendents for the District; and
WHEREAS Mrs. Gibbs was part of the largest pay increase for certified staff in Putnam City history; and
WHEREAS Mrs. Gibbs served when Putnam City patrons passed the two largest bond issues in Putnam City history; and
NOW THEREFORE BE IT RESOLVED as follows:
1. The Putnam City Board of Education recognizes Cindy Gibbs for her years of service and contribution to the students and staff of the Putnam City School District. It is with great appreciation that the Board thanks her for her service.
Gail LoPresto called Cindy Gibbs a “Grand Lady.” She praised Mrs. Gibbs by saying she’s done it all and spoke of the sacrifices made and the many years she’s been involved in PTA, her children’s and grandchildren’s schools and serving as a member on the Board. Mrs. LoPresto wished Mrs. Gibbs a good life and said she admired her and it was pleasure knowing and serving with her. She expressed she hopes to stay in contact.
Jay Sherrill added he appreciates knowing and serving with Mrs. Gibbs for the past 6 years. He shared how her compassion and dedication has impacted children in the district, including his own. He said his heart goes out to Mrs. Gibb and said he knows she will continue to serve and have all the students in Putnam City in her heart.
Charity Avery thanked Mrs. Gibbs and said she’s learned a lot from her. She said Mrs. Gibbs has truly done a wonderful job and hopes to keep in contact.
Mrs. Gibbs introduced her husband, Brian Gibbs, and other family members who were in attendance. She thanked everyone and said she has been volunteering for in Putnam City for 28 years, and now has a granddaughter at Harvest Hills. She said she plans to continue volunteering.
ITEM #4 – SUPERINTENDENT’S REPORT:
Seven Oklahoma high schools have been named “Oklahoma’s Promise 2020 State Champions.” Putnam City High School is the 6A Runner-Up with 103 Oklahoma’s Promise graduates! Oklahoma’s Promise is a state program that provides an opportunity for students from families whose annual income is $55,000 or less to earn a tuition scholarship for college or certain programs at public career technology centers. Chancellor Glen D. Johnson of the Oklahoma State Regents for Higher Education said, “These seven Oklahoma high schools are to be commended for serving as champions for their students.” Congratulations to PC High!
Another PC school receiving public recognition for academic achievement is Arbor Grove Elementary. Arbor Grove is one of only 200 schools across the U.S. and Canada to be named a Model Professional Learning Community at Work by Solution Tree! Arbor Grove is recognized for the following criteria:
1. Focus on learning
2. Build a collaborative culture
3. Create a results orientation
Schools are recognized based on strict criteria, including demonstration of a commitment to these concepts, implementation of these concepts for at least three years, and clear evidence of improved student learning over that period. We applaud Arbor Grove and the leadership of Principal, Brenda Davis!
The Silver Strings Orchestra recently performed at the new Scissortail Park in Downtown OKC.
While on stage, the backdrop to the OKC skyline provided the perfect setting for the Orchestra on a beautiful sunny Saturday afternoon. Park-goers were entertained by a variety of songs as the Silver Strings strolled throughout the crowd. Conductor, Levi Dobrinski explained that the orchestra plays classical as well as more popular songs. The orchestra received a huge round of applause toward the end of the concert as the strolling orchestra played, Led Zeppelin’s “Stairway to Heaven”; a classic of its own. We are thankful many of our student activities are able to resume and this is just one example.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Steve Burger commented on how dedicated Cindy Gibbs is to the District. He thanked her for her service. Mr. Burger welcomed the new elementary principals, Fallan Wolff and Nancy Ingle.. Mr. Burger thanked the patrons who spoke during public participation, and asked that more people exercise their right to speak during public participation.
Judy Hopper praised secondary schools for the amazing programs they are providing for students including the aerospace opportunity listed in one of the agenda items tonight. Mrs. Hopper commended the faculty at Ralph Downs and Will Rogers elementary schools for accommodating learning by moving classrooms during construction. Mrs. Hopper thanked them for all their hard work.
Gail LoPresto thanked Judy Hopper for representing Putnam City at the Capitol. Mrs. LoPresto wished teachers a Happy Teacher Appreciation Week. She also thanked all Administrative Assistants.
Charity Avery wished teachers a Happy Teacher Appreciation week. Ms. Avery thanked the speakers during public participation. She also praised the Putnam City Transportation Department for consistently following traffic rules and keeping kids safe. She said she feels safe putting her daughter on the bus. Mrs. Avery also welcomed the new principals to Putnam City and said she looks forward to working with them.
Jay Sherrill said he echoes all of the sentiments of the other board members, and wished teachers a Happy Teacher Appreciation Week. He also praised the Capps Middle School administrative team and faculty for doing a great job, including managing the logistics of drop off and pick up sites.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on April 19, 2021.
b. Minutes for special board meeting on April 23, 2021.
c. Purchase orders dated April 14, 2021 through April 27, 2021 inclusive for the 2020-2021 school year.
d. Financial Reports.
e. Activity Fund Cash Summary.
f. Activity Fund Transfer List.
g. Fundraisers.
h. Declaration of Obsolete Items.
i. Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
j. Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
k. Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
l. Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year. (4 ½ teacher salaries from 22-11-000)
m. Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2020-2021 year. ($100,000.00 from 22-11-421)
n. Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2021-2022 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 22-11-122, 22-11-127, 22-11-023, 22-11-061)
o. Renewal of Contract with Healthcare Safety Solutions for 2021-2022. ($25,000 from 22-11-089)
p. Renewal of Contract with Summit Fire & Security (formerly Mac Systems) for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring for 32 sites for 2021-2022 school year. ($13,440.00 from 21-22-088)
q. Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2021-2022 fiscal year. (No Cost to District)
r. Renewal of Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2021-2022 school year. (No cost to district)
s. Renewal of Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services for the 21-22 school year at Central, Coronado, Downs, Hilldale, Northridge and Wiley Post Elementary Schools. (No Cost to District)
t. Renewal of Service Agreement with OSSBA for unemployment claims management for the 2021-2022 year. ($17,517.50 from 22-11-089)
u. Elementary and Secondary Contracts.
v. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENTS B FOR THE 2021-2022 SCHOOL YEAR.
Charity Avery made a motion for renewal of employment for support staff as listed on Attachments B for the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EF – ATTENDANCE.
Charity Avery made a motion to approve revision to District Policy EF – Attendance. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye
Dr. Rhodes clarified this revision was because of the new program in place this school year. He said we will be continuing Putnam City School at Home. This policy will hold students accountable for assignments and attendance.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT OLD CAPPS MIDDLE SCHOOL FOR DEMOLITION PROJECT. (6% CONTRACTED CONSTRUCTION AMOUNT FROM 21-76-157)
Gail LoPresto made a motion to approve employment of Lingo Construction as Construction Managers at old Capps Middle School for Demolition project. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye
Gail LoPresto expressed she is glad to see it being done.
Dr. Rhodes shared it was a long process and many things had to be considered, such as all the utilities and asbestos. He said we are now ready to proceed with the demo.
Jay Sherrill said he, along with many others, went to school there. He acknowledged it was an old building and said the new Capps Middle School is fantastic.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY WEST HIGH SCHOOL FOR RE-ROOF 9TH GRADE WING PROJECT. (6% CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-195)
Charity Avery made a motion to approve employment of Globe Construction as Construction Managers at Putnam City West High School for Re-Roof 9th Grade Wing project. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT APOLLO ELEMENTARY FOR CLASSROOM/STORM SHELTER ADDITION. (7% CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-250)
Judy Hopper made a motion to approve employment of Pope Contracting as Construction Managers at Apollo Elementary for Classroom/Storm Shelter Addition. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes thanked patrons for passing bonds. He said this item and the following item will be funded from the 2020 bonds. He said for decades we have used temporary portable buildings at Apollo Elementary. He said this will be a new wing at Apollo that will also serve as a safe room. It will eliminate the need for a couple of portables.
Jay Sherrill commented that he would like to see an update of where the district is on safety shelters in a future meeting. Dr. Rhodes said Shbrone Bookings is preparing an update on projects to share with the Board.
Gail LoPresto wanted to know the function of the new wing. Dr. Rhodes said it will be additional classroom space. He also shared when you are inside you will not know it is a safe room and it will includes restrooms.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS FOR TRANSPORTATION BUILDING RENOVATION PROJECT. (6% CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)
Gail LoPresto made a motion to approve employment of Lingo Construction as Construction Managers for Transportation Building Renovation project. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF ELEMENTARY ASSISTANT PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) AND (7).
Gail LoPresto made a motion at 5:33 p.m. to enter into executive session for the purpose of discussing employment/appointment of elementary assistant principals pursuant to 25 O.S. § 307 (B) (1) and (7). Judy Hopper seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:50 p.m., President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Gail LoPresto, Judy Hopper, Steve Burger; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; and Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of discussing employment/appointment of elementary assistant principals pursuant to 25 O.S. §307 (B) (1) and (7).
No action was taken.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT ELEMENTARY ASSISTANT SCHOOL PRINCIPALS.
Dr. Rhodes said the administrative team recommended Megan Abrams for the position of elementary assistant principal at Hilldale Elementary School.
Gail LoPresto made a motion to appoint Megan Abrams for the position of assistant principal at Hilldale Elementary School. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes said the administrative team recommended Dolly Thomas for the position of elementary assistant principal at Northridge Elementary School.
Steve Burger made a motion to appoint Dolly Thomas for the position of assistant principal at Northridge Elementary School. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye
Dr. Rhodes said the administrative team recommended Holly Pollock for the position of elementary assistant principal at Rollingwood Elementary School.
Jay Sherrill made a motion to appoint Holly Pollock for the position of assistant principal at Rollingwood Elementary School. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye
ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #28 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:53 p.m. to adjourn. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Item of Information – District Policy EF – Attendance.
May 17, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, May 17, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 17, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 14, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Charity Avery was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – MATT GINDHART, EXECUTIVE DIRECTOR OF FINANCE.
Executive Director of Finance, Matt Gindhart, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
This weekend, Putnam City is set to graduate 1,044 students bringing the total number of Putnam City School graduates since 1914 to 72,142. We wish this new class of alumni the best in their future plans. There are 352 Putnam City High students expected to walk across the stage Friday, May 21st at 7:30pm at Pirate Stadium. Putnam City North students will have their turn to celebrate 360 graduates on Saturday, May 22nd at 10:00 am at Panther Stadium. Then the Patriots will have 332 names called Saturday, May 22nd at 5pm at Patriot Stadium. Live streams are available of all three graduation ceremonies. Go to the Putnam City Schools web site and search graduation for more details.
Putnam City is proud to congratulate senior, Katie Acosta from Putnam City North on being a QuestBridge Scholarship Match! She will be attending Grinnell University in the fall! We applaud Oklahoma Academic All-State recipient, James Lee from Putnam City High for being a National Merit Scholarship Semifinalist too!
Congratulations to PC West Senior, India Morgan, for winning first place in the 6A State Long jump! This is India’s third State gold medal in the long jump, and may have been fourth, if not for the cancellation due to COVID last season. Her jump of 18 feet, 11.4 inches was the best in the state this year! Congratulations to Coach Tyler Thompson also! Putnam City was represented by 28 athletes at the state track meet.
Capps Middle School will serve as a COVID-19 vaccination site for Putnam City students ages 12 and up, Putnam City Employees, and families of both beginning May 19th. Details to sign up for an appointment are on the PC web page under COVID-19. Appointments are required. We are happy to partner with OKC-County Health Department to provide these vaccinations to our eligible students, all employees, and families.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Judy Hopper mentioned two bills that were recently passed by state legislators. House Bill 1773 requires teacher candidates to study the implementation of multi-tiered systems of support to address needs of students. She said the new bill is packed with new competencies for educators. House Bill 1569, the Play to Learn Act, focuses on the importance of Pre-K through 3rd grade students learning through play and exploration. Mrs. Hopper encouraged district staff to sign up for the State Department of Education Engage OK in the Cloud which will be held June 21st through 23rd. There are many professional development opportunities and the event is free of charge to educators.
Steve Burger thanked the administration and staff for all the work this past school year. He wished everyone a “happy, restful and blessed summer.” He said he looks forward to teachers starting next year refreshed and renewed. He also congratulated the graduating seniors, commenting on how tough the past year has been for them.
Gail LoPresto mentioned all the end of the year events, particularly for middle school and high school orchestra, drama and band students. She congratulated all that have made it through this challenging school year. She wished everyone well for the remaining few days of school.
Jay Sherrill said it was exciting to have graduation ceremonies this year, commenting on it being such a celebration and culmination of years of success. He thanked teachers and administrators for all they do for students to succeed and graduate.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on May 3, 2021.
b. Purchase orders dated April 28, 2021 through May 11, 2021 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Project Applications.
f. Declaration of Obsolete Items.
g. Renewal of Professional Services Agreement with Community Intervention Center for 2021-2022. ($16,000.00 from 22-11-005)
h. Renewal of Automotive Lease/Purchase Agreement with Welch State Bank. ($10,123.50 1st of 4 renewal options from 21-79-266)
i. Renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2021-2022 year. ($3.356 per meal from 22-22-385)
j. Elementary and Secondary Contracts.
k. Overnight Travel.
l. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Judy Hopper made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Board members inquired about the Payroll Manager position. Matt Gindhart explained that there was a recent resignation and the reassignment was to fill the vacancy.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING THE NEGOTIATING TEAM FOR THE 2021-2022 SCHOOL YEAR.
Gail LoPresto made a motion to approve the Negotiating Team for the 2021-2022 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO CITY OF WARR ACRES FOR DRAINAGE IMPROVEMENT PROJECT AT PUTNAM CITY HIGH SCHOOL.
Judy Hopper made a motion to approve granting an easement to City of Warr Acres for Drainage Improvement Project at Putnam City High School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes said there has been some drainage into yards of houses near the new tennis courts. The easement will address those drainage issues. The tennis courts will be located East of the softball field. Board members asked if there would be additional parking at the tennis courts. Executive Director of Operations, Shbrone Brookings, said parking was included in the plans for the new tennis courts. Jay Sherrill said the district should be aware of how construction projects impact the surrounding homes.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO OG&E FOR ELECTRICAL SERVICE WORK AT MAYFIELD MIDDLE SCHOOL.
Gail LoPresto made a motion to approve granting an easement to OG&E for electrical service work at Mayfield Middle School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CENGAGE LEARNING INC. FOR ELEMENTARY SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($575,178.00 FROM 21-11-793)
Judy Hopper made a motion to approve Agreement with Cengage Learning Inc. for Elementary Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes indicated that agenda items 10-18 relate to curriculum and instruction, specifically using federal ESSER funds to update textbooks and digital content. Board members said they were pleased to see new curriculum being purchased, especially with federal funds since the state textbook allocations are so low. They asked if old textbooks could be sold. Dr. Keely Frayser, Executive Director of Curriculum and Instruction said that we do not have a resource that would purchase old textbooks. She said it is even hard to find resources to recycle the books. Board members asked about online resources. Dr. Frayser said that when purchasing new materials, digital downloads are included as a package deal. The district doesn’t purchase a textbook for each student: however, there is a 1:1 ratio of digital downloads per device. Board members also asked if the ESSER funds could be used to purchase devices. Dr. Rhodes said it could be used for devices but the district typically uses bond money to purchase iPads.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH HAND2MIND INC. FOR ELEMENTARY SCHOOL SCIENCE KITS. ($311,995.20 FROM 21-11-793)
Judy Hopper made a motion to approve Agreement with Hand2Mind Inc. for Elementary School Science Kits. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH QUAVER MUSIC FOR ELEMENTARY MUSIC DIGITAL CURRICULUM. ($150,675.00 FROM 21-11-793)
Gail LoPresto made a motion to approve Agreement with Quaver Music for Elementary Music digital curriculum. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MCGRAW HILL LLC FOR MIDDLE SCHOOL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($352,608.41 FROM 21-11-793)
Steve Burger made a motion to approve Agreement with McGraw Hill LLC for Middle School Science textbooks and online resources. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH BEDFORD, FREEMAN & WORTH PUBLISHING FOR HIGH SCHOOL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($14,998.90 FROM 21-11-793)
Judy Hopper made a motion to approve Agreement with Bedford, Freeman & Worth Publishing for High School Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CENGAGE LEARNING INC. FOR HIGH SCHOOL ENVIRONMENTAL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($51,810.00 FROM 21-11-793)
Judy Hopper made a motion to approve Agreement with Cengage Learning Inc. for High School Environmental Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MCGRAW HILL LLC FOR VARIOUS HIGH SCHOOL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($429,412.97 FROM 21-11-793)
Judy Hopper made a motion to approve Agreement with McGraw Hill LLC for various High School Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH SAVVAS LEARNING COMPANY FOR HIGH SCHOOL AP CHEMISTRY AND PHYSICS TEXTBOOKS AND ONLINE RESOURCES. ($18,906.68 FROM 21-11-793)
Steve Burger made a motion to approve Agreement with Savvas Learning Company for High School AP Chemistry and Physics textbooks and online resources. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH SAVVAS LEARNING COMPANY FOR HIGH SCHOOL BIOTECHNOLOGY TEXTBOOKS AND ONLINE RESOURCES. ($6,249.50 FROM 21-11-793)
Judy Hopper made a motion to approve Agreement with Savvas Learning Company for High School Biotechnology textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
ITEM #19 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED GIFTED EDUCATION PLAN.
Gail LoPresto made a motion to approve Revised Gifted Education Plan. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Board members asked for clarification of the Revised Gifted Education Plan. Dr. Frayser said that the district is required by the state to review the Gifted Education Plan periodically and these revisions were made during the review. Mrs. LoPresto asked if the district’s gifted committee would be submitted to the board for approval and if a board member would be included on the committee. Dr. Frayser said the gifted committee is submitted to the board annually and would be done at a future board meeting. At least one board member typically serves on the gifted committee.
ITEM #20 – DISCUSSION AND POSSIBLE MOTION REGARDING THE PUTNAM CITY FOUNDATION’S THURSDAY FOLDER PROGRAM.
Judy Hopper made a motion to approve the Putnam City Foundation’s Thursday Folder Program. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Judy Hopper said she loves the program. Dr. Rhodes explained that, if approved, the Foundation would sell advertising on the Thursday folder and the advertising revenues would then become a fundraiser for the Foundation. He said that District Policy BK provides guidelines for the types of advertising that would be considered appropriate. A committee would oversee the advertising to ensure that it is appropriate. Gail LoPresto was concerned if the Thursday Folder Program would create additional work for teachers. Dr. Rhodes explained Thursday Folders are currently being used in the elementary schools so there would not be any new work associated with the program. The advertising would be printed on the actual folder so there would not be any flyers or additional items for teachers to have to insert into the folders.
ITEM #21 – DISCUSSION AND POSSIBLE MOTION REGARDING SUPPLEMENTAL APPROPRIATION OF CRRSA ESSER II FUNDS FOR FISCAL YEAR 20-21 ($21,430,225.36 21-11-793)
Gail LoPresto made a motion to approve Supplemental Appropriation of CRRSA ESSER II funds for Fiscal Year 20-21. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Executive Director of Finance, Matt Gindhart explained that the second phase of ESSER funds was not awarded at the time the district’s estimate of needs was approved. If approved, the board is agreeing to accept the funds. He said other districts are having their Supplemental Appropriations approved as well.
ITEM #22 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED SUMMER SCHOOL PROGRAM FOR 2021.
Judy Hopper made a motion to approve Amended Summer School Program for 2021. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes said the amendment to the Summer School Program is so a fourth elementary site, Overholser, could be added. He said the administration is excited about the enrollment numbers. Jay Sherrill said he appreciated the level of communication to parents about the free Summer School Program. Board members asked what teachers would be paid for working Summer School. The rate is $30 per hour and is being paid out of ESSER funds.
ITEM #23 – DISCUSSION AND POSSIBLE MOTION REGARDING PANDEMIC STIPEND FOR SUPERINTENDENT. ($2,000 FROM 21-11-000)
Gail LoPresto made a motion to approve Pandemic Stipend for Superintendent. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes explained that ESSER guidelines were not communicated prior to the board voting in April for pandemic stipends for all contracted employees. The ESSER guidelines specify that superintendent compensation cannot be paid from ESSER funds; therefore, the pandemic stipend for the superintendent would need to be paid out of general funds and would require board approval.
ITEM #24 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:36 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
June 7, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, June 7, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 7, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 4, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHBRONE BROOKINGS, EXECUTIVE DIRECTOR OF OPERATIONS
Executive Director of Operations, Shbrone Brookings, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – STAFF REPORTS AND PRESENTATIONS
Comprehensive Strategic Brand – Insight Creative Group
Clint Williams and Steve Loftis with Insight Creative Group presented findings from a brand audit they had conducted on behalf of the district. They explained that “your brand is what people say about you when you’re not in the room.” There are three aspects to brand identity:
• Verbal Identity – words and messages that align with values (voice and tone)
• Visual Identity – images tied to a distractive story (log, colors, typography, etc.)
• Behavioral Identity – actions rooted in your values and beliefs (experience, service, etc.)
Insight Creative partnered with Evolve Research to conduct online surveys and Zoom focus groups with key stakeholders or audiences including: administrators, staff, principals, teachers and parents. Throughout the Putnam City “universe” the reasons mentioned to recommend Putnam City include:
• Supporting and Caring Environment
• Legacy and Tradition
• High Quality Education
• Large Variety of Extracurricular Activities for Students
More than 2,000 respondents participated in the online survey which is a large sampling size and is indicative of the reliability of research.
Some of Putnam City’s strengths noted in the research include:
• School Sizes
• Employees
• Student Diversity
• Opportunities for Students
• Technology
• Prepare Students for Career Path
• Support Staff
• Online Learning Options
Weaknesses identified:
• Communication
• Funding
• Teacher Diversity
• Perception
• Lack of Identifiable Brand
• Complexity
• “Jack of all trades, master of none”
Recommendations based on the findings:
• Teachers are the district’s brand ambassadors so they need to feel heard, seen and important.
• Determine the district’s character and use it to “position” the district and for branding development.
• Develop behavioral identity to shore up communication and to allow the district’s personality shine. Criticism is an opportunity to build behavioral identity.
Insight Creative Group will use the research and work with the administration to provide direction and a strategic plan to develop and promote the “perception” or “brand” of the district.
ITEM #4 – SUPERINTENDENT’S REPORT
For the first year in PC history, each of the three high schools hosted their own graduation ceremonies at their own stadiums. The weather held off just long enough for all graduation plans to move forward with outdoor ceremonies. Thank you to all who planned three great events celebrating our newest class of graduates! Congratulations to the class of 2021!
Recharge Summer Learning is underway! Students received a warm welcome from teachers and administrators. Students are participating in enrichment activities and enjoying time learning with many hands-on activities. It’s going to be a great month of learning!
Putnam City Schools has announced another upcoming COVID vaccination clinic for all eligible students, employees, and families. The clinic is this Wednesday, June 9th. For a first dose vaccine, you must sign up online. Click on the COVID tab at www.putnamcityschools.org.
Two PCN students, Vianka Maese and Melany Rueda, earned the Seal of Biliteracy, an honor that recognizes students’ abilities to read, write, speak and understand more than one language. Both students earned this seal for Spanish and English with their ACT scores and by passing the AP Spanish Language and Culture test which they both took last May in the heart of the pandemic. Congratulations!
ITEM #5 – COMMENTS BY BOARD MEMBERS
Judy Hopper said she was glad to see the renewal for Pivot, the vendor the district contracts with for unaccompanied or homeless student services. She said Positive Tomorrow receives attention for serving unaccompanied students but she feels really good about how Putnam City supports those students and she plans to promote that on social media. She said Harvest Hills has created an award for 5th grade students in honor of Connie Washington. Mrs. Washington was a grandparent who volunteered for many years at the school and recently passed away. The award will be given annually to two 5th grade students and their names will be added to a commemorative plaque. Mrs. Hopper also reported that the legislation requiring students to pass a reading test given in the 8th grade in order to apply for a driver’s license has been repealed.
Steve Burger said he has received positive feedback on the summer school program and he is excited that the district is doing things to help students catch back up. He thanked everyone for the “good job” of putting it together and communicating to parents and said he feels like it will be very successful. He commended Putnam City North for having an event on June 13th to celebrate graduates from 2020. He said it was really special for the school administrators to reach out to those kids and provide an opportunity for them to have their “day in the sun”. He also wanted to recognize Eddie Wright, athletic director at Putnam City High, who is leaving for a district athletic director position. He said he had coached Eddie Wright when he was a student and he wanted to acknowledge the outstanding job he did, saying that he was leaving behind “big shoes to fill.” He also mentioned the All School Alumni event was last Saturday that was well attended and truly representative of the tradition and sense of community within the district.
Gail LoPresto said she would be sad to see Eddie Wright leave, commenting that he had just recently painted the electronic sign at Putnam City High simply because it was needed. She recently attended the 5th grade graduation at Arbor Grove. She said it was very nice with a catered lunch and awards ceremony and the students were dressed up. James Burnett, who will be their principal when they attend Capps Middle School, spoke at the ceremony. She said it was a “neat” event and she was glad to be a part of it.
Charity Avery said she really enjoyed the graduation ceremonies and thought the principals and staff had them very well organized. She was glad the rain held off for the outdoor events. She congratulated the graduates and said how proud she was of each of them knowing that they did not have an easy senior year. Mrs. Avery thanked Insight Creative Group for the presentation. She also congratulated Shbrone Brookings on recently becoming a grandparent. She expressed her appreciation for all the work that went into the summer school program.
Jay Sherrill said his daughter is attending the Recharge Summer Learning program and it is working out well. She is enjoying riding the bus and coming home with a smile on her face. He said it is helping to reinforce things, like reading, that she learned during the school year. Mr. Sherrill apologized for missing graduation ceremonies. He was feeling ill that day and even though he tested negative for COVID, he felt it was in everyone’s best interest if he did not attend the ceremonies. He said that graduation is such a wonderful time for the students and families and he missed being a part of celebrating their accomplishments. He thanked all those that worked on graduation. He said he plans to attend the Putnam City North event recognizing the 2020 graduates.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on May 17, 2021
b. Purchase orders dated May 12, 2021 through June 1, 2021 inclusive for the 2020-2021 school year
c. Financial Reports
d. Activity Fund Cash Summary
e. Activity Fund Transfer List
f. School Activity Fund List of Board Approved Fundraisers for FY22
g. Fundraisers
h. Declaration of Obsolete Items
i. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services for FY22 (Not to exceed $15,000.00 from 22-11-596)
j. Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education for FY22 ($50.00 per referral from 22-11-005)
k. Renewal of Agreement with MacSpec for financial software and support for FY22 ($9,600.00 from 22-11-094)
l. Renewal of Basic Legal Services Agreement with The Center for Education Law for FY22 ($900.00 from 22-11-005)
m. Renewal of Contract with City of Oklahoma City for school crossing guards for FY22 (Not to exceed $22,680.00 from 22-11-005)
n. Renewal of PowerSchool Support Agreement for FY22 ($104,665.83 from 22-11-094)
o. Renewal of Agreement with Chance to Change for employee assistance program for FY22 (Not to exceed $50,000.00 from 22-11-793)
p. Renewal of Agreement with Spot My Bus for GPS tracking system for FY22 ($47,328.00 from 22-74-190 bond funds)
q. Elementary and Secondary Contracts
r. Overnight Travel
s. Retirements and resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto asked about the Director of Transportation position which was listed as a reassignment. Dr. Rhodes said James Page had served as a Director of Transportation from another district before he came to Putnam City in 2018.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING PETITION TO MOVE THE EDUCATORS HIRED DURING THE 17-18 SCHOOL YEAR ON ATTACHMENT B TO CAREER STATUS BASED ON ATTESTATION THEY WERE “EFFECTIVE” DURING THE 20-21 SCHOOL YEAR.
Gail LoPresto made a motion to approve the petition to move the educators hired during the 17-18 school year on Attachment B to career status based on attestation that they were “effective” during the 20-21 school year. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes explained that the State Department of Education recognized that the pandemic had impacted the teacher evaluation system and the process for which teachers earn “career” status. The district had applied for a waiver previously that allowed teachers hired in 2017-2018 to be moved to “career” status based on the attestation of their principal or supervisor that they were at minimum “effective” even though there were no evaluation scores given this year. With the board’s approval, the teachers listed on Attachment B will move to “career” status.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF FY21 AND PREPARATION OF THE FY22 ESTIMATE OF NEEDS. ($54,000.00 FROM 22-11-005)
Gail LoPresto made a motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of FY21 and preparation of the FY22 Estimate of Needs. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto suggested that the district open the auditor contract to bids every few years. She said Eide Bailly is a very good company and there are a limited number of auditors that have experience with school districts but thinks is still a good practice to look at other auditors every few years, similar to how state agencies are required. Jay Sherrill said that Eide Bailly assigns a different auditor each year so that “a fresh set of eyes” leads the audit review but he agrees the district should consider other auditing companies.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISION TO DISTRICT POLICY EG – STUDENT DISCIPLINE.
Judy Hopper made a motion to approve revision to District Policy EG – Student Discipline. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes explained that many times a revision to a policy is mandated by legislative changes. In this instance, the district has not used corporate punishment as a form of discipline in several years and removing corporate punishment language from the discipline policy aligns the language with the district’s practices.
Judy Hopper agreed that it was time for the change and recent board member professional development stressed the importance of continually reviewing and updating district policy manuals.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING APPLICATION FOR TEMPORARY APPROPRIATION FOR FISCAL YEAR 2022.
Gail LoPresto made a motion to approve Application for Temporary Appropriation for fiscal year 2022. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes explained that this is an annual requirement so that the district can begin working on the fiscal year budget.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPAL(S) AT SITE(S) TO BE DETERMINED PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).
At 5:45 p.m., Charity Avery made a motion to enter into executive session for the purpose of discussing employment/appointment of High School Assistant Principal(s) at site(s) to be determined pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:58 p.m., President, Jay Sherrill acknowledged the Board returned to open session and requested the Board Clerk to record the minutes of the executive session.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPAL(S) AT SITE(S) TO BE DETERMINED.
Dr. Rhodes said the administrative team recommends Christian Vargas Santiago as Assistant Principal at Putnam City West High School.
Charity Avery made a motion to approve the recommendation to appoint Christian Vargas Santiago as Assistant Principal at Putnam City West High School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes said the administrative team recommends Morgan Morrissey as Assistant Principal at Putnam City North High School.
Judy Hopper made a motion to approve the recommendation to appoint Morgan Morrissey as Assistant Principal at Putnam City North High School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:00 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
June 21, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, June 21, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 21, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 18, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF OFFICER OF HUMAN CAPITAL
Chief Officer of Human Capital, Patricia Balenseifen, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT
A draft of the Return to Learn plan for school year 2021-2022 was posted on our website last week. There is a form for public comment. The draft is open for public review until midnight
tonight. We look forward to hearing our PC families’ input on this plan that a committee of community stakeholders updated.
There is good news from the Oklahoma State Department of Education! Oklahoma is now second in the nation in expectations for elementary-level reading. The National Assessment of Educational Progress (NAEP) made the announcement. The timing is perfectly aligned with new professional development being released by the Oklahoma State Department of Education to train teachers who work with young readers.
The Putnam City Schools Foundation Wall of Fame celebration is this Thursday, June 24th. Dr. Greg Walton, a 1980 graduate of Putnam City High School, is the night’s honoree. Dr. Walton is co-owner of the WeightWise Bariatrics Program, which has transformed the lives of over 7,500 people. Dr. Walton survived a horrific accident as a college student and has a triumphant story of success in completing his undergraduate degree and medical school. His story of inspiration and determination embodies the PC spirit. It will be a memorable night!
The world was watching as the OU Women’s Softball team took home the championship title. But, did you know that a former Putnam City High School teacher and coach is recognized as being highly responsible for bringing the Women’s College World Series to Oklahoma City years ago? Not only that but the OU Women’s Home Field is named after Marita Hynes for all of her contributions to the OU Women’s softball program. Ms. Hynes taught and coached four sports at Putnam City High School for five years before taking over as head softball coach at the University of Oklahoma. She won 256 games and sent three teams to the World Series while with the Sooners.
We were excited this morning to see Director of Communications, Sheradee Hurst and her daughter, Maelee, on the Today Show as part of the virtual Block Party. They were contacted by the Today Show producer on Friday inviting them to be a part of the event as a follow up to a segment they did earlier in the year during the pandemic.”
ITEM #4 – COMMENTS BY BOARD MEMBERS
Judy Hopper thanked Carole Buhr, the faculty and staff of Putnam City North, and the PTO for their work on the 2020 graduation ceremony. She said they went above and beyond. Mrs. Hopper also said she has reviewed the feedback from the recent survey and believes it’s important to be part of the community, get feedback and work together. She said, “We are a family.”
Steve Burger commented on how interesting it was to go to Putnam City North and see the celebration for the students from the Class of 2020. He said Mrs. Buhr made a promise to them and she came through. He expressed how important this was to them. Mr. Burger also praised Jennifer Seal and the work the Foundation is doing. He said he was looking forward to the upcoming Wall of Fame banquet. Lastly, Mr. Burger welcomed former Superintendent, Paul Hurst, to the meeting.
Gail LoPresto said it is good to see Paul Hurst at the meeting, and thanked him for serving on the Foundation Board. She said she has many memories of working with him.
Charity Avery echoed the previous comments of other board members. She shared how disappointed students were last year, not to be able walk across the stage. Mrs. Avery said it would be great if the other two high schools could come up with a celebration plan, as well. Mrs. Avery also commented that it was good to see a Putnam City West grad on the Recommendation for Hire List. She said she knows this grad and she’ll do well for Putnam City.
Jay Sherrill agreed with Ms. Avery about there’s nothing better than “growing our own talent.” Mr. Sherrill thanked the Foundation board members who were present at the meeting. He thanked them for all they do for Putnam City by making it possible for our teachers to be innovative and providing “Yes” grants. He said the Foundation is truly appreciated and it’s a great partnership.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on June 7, 2021
b. Purchase orders dated June 2, 2021 through June 17, 2021 inclusive for the 2020-2021 school year
c. Financial Reports
d. April UPDATED Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Project Applications FY21
g. Project Applications FY22
i) District Wide
ii) Apollo Elementary
iii) Arbor Grove Elementary
iv) Central Elementary
v) Coronado Elementary
vi) Dennis Elementary
vii) Downs Elementary
viii) Harvest Hills Elementary
ix) Hilldale Elementary
x) Kirkland Elementary
xi) Lake Park Elementary
xii) Northridge Elementary
xiii) Overholser Elementary
xiv) Rollingwood Elementary
xv) Tulakes Elementary
xvi) Western Oaks Elementary
xvii) Wiley Post Elementary
xviii) Will Rogers Elementary
xix) Windsor Hills Elementary
xx) Capps Middle School
xxi) Cooper Middle School
xxii) Hefner Middle School
xxiii) Mayfield Middle School
xxiv) Western Oaks Middle School
xxv) Putnam City Academy
xxvi) Putnam City High School
xxvii) Putnam City North High School
xxviii) Putnam City West High School
xxix) Putnam City Smart Start
xxx) Extended Care Program
xxxi) Online Payments
h. Declaration of Obsolete Items
i. Renewal of Service Agreement with Clearwater Enterprises for purchase of natural gas for FY22 (Estimated 46% savings from 22-11-005)
j. Renewal of Agreement with F5 K9 Services for detection services for FY22 ($5,000.00 from 22-11-005)
k. Renewal of Service Agreement with Waste Management of Oklahoma for waste removal and recycling at various locations for FY22 ($138,240.00 from 22-11-005)
l. Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation
for FY22 (Not to exceed $30,000.00 from 22-34-005)
m. Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for FY22 ($1,371,398.00 from 22-11-005)
n. Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery for FY22 ($2,593,341.00 from
22-21-005)
o. Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for FY22 (No Cost to District)
p. Renewal of Contract with Hearts for Hearing for audiological services for FY22 ($25,000.00 from 22-11-621)
q. Renewal of Contract with Positive Changes for education services for FY22 ($1,000.00 from 22-11-621)
r. Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for FY 22 (No Cost to District)
s. Renewal of Contract with the Board of Regents for the University of Oklahoma Health Science Center for nursing student experience for FY22 (No Cost to District)
t. Renewal of Subscription with Pearson for AimsWeb Plus benchmarking/assessment product for FY22 ($51,350.00 from 22-11-793)
u. Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product for FY22 ($79,200.00 from 22-11-793)
v. Renewal of Agreement with Reading Plus for middle school site license subscription for FY22 ($39,000.00 from 22-11-793)
w. Renewal of Agreement with the Putnam City Public Schools Foundation for FY22
x. Renewal of Agreement with Department of Rehabilitation Services (No Cost to District)
y. Renewal of Participation Agreement with SNU School for Children for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
z. Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
aa. Renewal of Participation Agreement with Messiah Lutheran School for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
bb. Renewal of Contract with Total Wellness for onsite vaccination clinics for Putnam City students and employees for FY22 (No Cost to District)
cc. Renewal of Contract with Saarah Joyce, school psychologist/independent contracts for FY22 (Not to exceed $5,000.00 from 22-11-621)
dd. Renewal of Contract with Lissa Wright, school psychologist/independent contracts for FY22 (Not to exceed $10,000.00 from 22-11-621)
ee. Renewal of Contract with Sue Fiaccone, school psychologist/independent contracts for FY22 (Not to exceed $5,000.00 from 22-11-621)
ff. Renewal of Contract with Larissa Hensley, speech language pathologist/independent contracts for FY22 (Not to exceed $20,000.00 from 22-11-625)
gg. Renewal of Contract with April “Nikki” Keck, certified VI teacher and orientation and mobility training specialist for FY22 (Not to exceed $2,000.00 from 22-11-621)
hh. Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for FY22 (Not to exceed $20,000.00 form 22-11-621)
ii. Renewal of Agreement with Oklahoma City-County Health Department for FY22 (No Cost to District)
jj. Renewal of Memorandum of Understanding with Oklahoma City-County Health Department for Point of Distribution Partnership for FY22 (No Cost to District)
kk. Renewal of Agreement with Sumner One for Risograph maintenance for FY22 ($18,490.00 from 22-11-169)
ll. Elementary and Secondary Contracts
mm. Retirements and resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Judy Hopper asked about how funding works on item “y.” Scott McCall explained Federal funding will be allotted to us based on student numbers. He said funds will be used to contract tutors, speech pathologists and other needed staff.
Jay Sherrill commented on the large dollar amount on items “m” and “n”. He pointed out a few years ago we received a discount on insurance, but it has since increased.
Steve Burger asked if there was a time limit to spend activity funds. Dr. Rhodes said there was not a time limit. He went on to explain these funds are generated by different projects, such as coke machines, yearbook sales, etc. He said sometimes projects may be long term and carry over from year-to-year. Mr. Burger mentioned the large amount showing for Northridge Elementary. Mrs. Crump said this is a long term project to purchase additional playground equipment. She said normally funds are spent in a short term, benefiting the students who are doing the fundraising, but because of COVID and the large amount of funds needed, it’s taking longer to use these funds.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING OPEN TRANSFERS FOR 21-22 SCHOOL YEAR.
Gail LoPresto made a motion to approve open transfers for 21-22 school year. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Board members asked questions about the large number of transfers listed and procedures. Dr. Rhodes explained the date deadline is stipulated by legislation and our board policy state we must have 20 percent of leeway left for families who may move into the district. He also shared the different types of transfers and the process in which a transfer is approved or not approved. Dr. Rhodes went on to share how parents want to be in Putnam City for our Special Education because of its superior program. He also said with transfers some funds do come with the student. He said we really do try to accommodate all requests, whenever possible.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING FEDERAL CLAIMS APPROVED SIGNATURES FOR FY22.
Judy Hopper made a motion to approve the Federal Claims approved signatures for FY22. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR FY22.
Judy Hopper made a motion to approve the Emergency Federal Claims approved signatures. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING SUPPORT EMPLOYEE CONTRIBUTION TO OKLAHOMA TEACHER RETIREMENT SYSTEM. ($1,835,500.00 FROM 22-11-050)
Gail LoPresto made a motion to approve Support Employee Contribution to Oklahoma Teacher Retirement System. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes said Senate Bill 683 states support personnel have a one-time option of opting in the Oklahoma Teacher Retirement System, or not. He said for the last 4 years, if a support employee contributed for 3 years to O.T.R.S., the district began paying beginning year 4. He said with the passing of this motion, it will help retain, honor and recruit support personnel. Dr. Rhodes explained support staff will not be able to opt-out and get the funds in their checks. Funds will be disbursed only into the Oklahoma Teacher Retirement System. He said the one-time date for current Putnam City employees, working 20 or more hours, is in July. New employees, working 20 hours or more, will opt-in upon hire. Dr. Rhodes stated this is a huge step for the district and believes this is the right thing to do.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH BARLOW EDUCATION MANAGEMENT SYSTEM FOR FEDERAL PROGRAM MANAGEMENT FOR FY22. ($85,500.00 FROM 22-11-793)
Judy Hopper made a motion to approve the agreement with Barlow Education Management System for Federal Program Management for FY22. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes explained this will be paid through ESSER federal funds. He said these funds allow us to hire a consultant to manage all of funding related to ESSER. He mentioned we have used Barlow Education Management System in the past. Dr. Rhodes said Federal Programs and the amount of work required is overwhelming when you have this large amount of federal money to manage over the next three years. Dr. Rhodes shared Barlow will be working with the State Department and will do all the online filing and making sure we are doing everything correctly. He explained federal laws and rules are always changing.
Jay Sherrill asked if the district looked into hiring a resource person. Dr. Rhodes explained when using federal money, when the money is out, this becomes problematic and you have to lay people off. It was agreed, this is a better way to handle.
ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:32 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
July 6, 2021
July 19, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, July 19, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 19, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 16, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board member Gail LoPresto was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER, EXECUTIVE DIRECTOR OF SECONDARY EDUCATION
Executive Director of Secondary Education, Shelly Roper, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION
There was none.
ITEM #3 – STAFF REPORTS AND PRESENTATIONS
College Readiness and Dropout Report – Shelly Roper – Executive Director of Secondary Education
Mrs. Roper presented the school composite scores for students that took the ACT test in 2020. Due to COVID, there was no Oklahoma State Testing Programs testing so the scores are representative of only those students that signed up and took the ACT on their own.
The state’s consolidated composite ACT score was 18.7 for 2020. Putnam City’s scores were:
Putnam City High School – 19.5
Putnam City North High School – 20.9
Putnam City West High School – 18.2
Mrs. Roper said that the district plans the following steps to continue to prepare students for success as they continue their education:
College visits will resume in the 21-22 school year
On-Campus Concurrent Courses at all 3 high schools
On-Campus College & Career Fairs at all 3 high schools
Individual Career Academic Plans (ICAP)
Middle school (7th & 8th grades)
High school (9th & 10th grades)
Pre-ACT given to all 10th graders
Individual student enrollment conferences (Plan of Study)
Mrs. Roper also provided information on students that were considered “drop outs”. The following factors contribute to the number of students reported as dropping out:
No show students (enrolled but did not report to school)
General Education Diploma (GED)
Home school
Students that return to their country of origin without properly withdrawing from school
Students that don’t return from suspension
Student mobility rates
Drop in/out enrollments
Students entering the workforce for family reasons
Legal age to drop out of school is 16 with parental consent
High schools reported a total of 121 students that dropped out which was 1 less when comparing 2019-2020 to the 2018-2019 school year. The breakdown was as follows:
Putnam City High School – 34
Putnam City North High School – 16
Putnam City West High School – 70
The number of students reported as drop outs at the middle schools:
Capps Middle School – 5
Cooper Middle School – 4
Hefner Middle School – 2
Mayfield Middle School – 14
Western Oaks Middle School - 5
The district has many services in place to try to minimize the number of students that drop out of school. Those services are:
Putnam City Academy
Project Hope – a credit recovery program at Francis Tuttle
Link Crew and student involvement
District Homeless Liaison
Graduation Coaches
Community Partnerships
Youth Services of OK County
Food pantries
Jay Sherrill asked if federal funds could be used to assist in retention of students at risk for dropping out. Mrs. Roper explained that there are already steps in place to identify and retain those students at risk but that the pandemic limited the effectiveness of some of the strategies.
Steve Burger asked why Putnam City West numbers were so much higher than the other high schools. Charity Avery responded that many Putnam City West students/parents opted for Home School due to COVID.
Steve Burger asked if the board could be updated on the number of students returning to in class instruction that were home schooled or enrolled in virtual school in 20-21.
ITEM #4 – SUPERINTENDENT’S REPORT
It’s hard to believe, but Convocation is just around the corner! Friday, August 6th, we will welcome all of our teachers and administrators back in our traditional in-person Convocation for the first time since 2019! The energy will be high as it is our first start back to five days a week in person also. This year’s Convocation features a special guest speaker and many other surprises!
Also, coming up in August, is the Putnam City Athletic Hall of Fame Banquet, hosted by the PC Athletics Council Booster Club and The Putnam City Schools Foundation. Twelve new inductees will be honored on August 20th at Church of the Servant. Tickets are on sale now; reserve yours before ticket sales end. You can purchase seats on our website, www.putnamcityschools.org
Congratulations to Putnam City High’s new Athletic Director, Jerrod Gatz. Jerrod attended Putnam City Schools Pre-K through 12th grade. His family has a rich history of over 40 years in Putnam City Schools. Jerrod is a third-generation graduate with two children, attending Putnam City Schools, and his wife is an educator. Jerrod was a multi-sport athlete at Putnam City High School, competing in football and wrestling. He attended Southern Nazarene University on a football scholarship, graduating in 2012 with a bachelor’s degree in Kinesiology of Athletic Training. He has been a Certified Athletic Trainer for ten years and a Head Athletic Trainer at Putnam City High School for eight years. Jerrod completed his master’s degree in Sports Management and Administration at Southern Nazarene University in 2016.
ITEM #5 – COMMENTS BY BOARD MEMBERS
Judy Hopper commented on the College Readiness report and suggested the district think of ways to encourage more students to take ACT prep courses.
Steve Burger recognized Boy Scout members in attendance and encouraged more parents and staff to attend board meetings. He also mentioned that the upcoming Hall of Fame banquet recognizes those making significant contributions to the district and not only former athletes. Mr. Burger congratulated Jerrod Gatz and said he would do a fine job as Athletic Director of Putnam City High School. He said he was excited for the school year to begin.
Charity Avery agreed that her daughter is excited for school to begin and looking forward to seeing friends and teachers. She encouraged staff and patrons to support the various fundraisers for school groups, saying that the Putnam City West band students did a great job of washing her car. She said she really believes that “in person” school is better and hopes that the enrollment numbers reflect that parents are making the choice for their children to return to “in person” school.
Jay Sherrill mentioned that Gail LoPresto was not able to attend the meeting. He said that his children are ready to return to school too. Mr. Sherrill congratulated Jerrod Gatz on being name Athletic Director and said he wished Eddie Wright well. He also recognized the Boy Scouts that were guests and said he is looking forward to administrators being back in the audience in August.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 6, 2021
b. Purchase orders dated 7/2/21 through 7/13/21 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Cash Summaries
e. Project Applications
f. Declaration of Obsolete Items
g. Putnam City Athletic Advertising Partnership Contracts
i) Marcos Pizza
ii) Francis Tuttle Technology
iii) Whataburger Corporation
h. Renewal of Agreement with Compliance Resource Group for substance abuse testing for FY22 (Not to exceed $15,000.00 from 22-11-005)
i. Renewal of Agreement with Chance to Change for student assistance program for FY22 (Not to exceed $15,000.00 from 22-11-005)
j. Renewal of Beverage Agreement with PepsiCo for FY22 (No Cost to District)
k. Elementary and Secondary Contracts
l. Retirements and Resignations as listed on Attachment A
Charity Avery made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING EVENING ALTERNATIVE EDUCATION SCHEDULE AND DEREGULATION APPLICATION FOR FY22.
Judy Hopper made a motion to approve the Evening Alternative Education Schedule and Deregulation Application for FY22. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING PUTNAM CITY ACADEMY SOAR SCHEDULE AND DEREGULATION APPLICATION FOR FY22.
Judy Hopper made a motion to approve the Putnam City Academy SOAR Schedule and Deregulation Application for FY22. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING RATES OF PAY SCHEDULE FOR 2021-2022.
Judy Hopper made a motion to table the Rates of Pay Schedule for 2021-2022. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, nay.
The Rates of Pay Schedule was tabled for a future board meeting.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING PROFESSIONAL DEVELOPMENT AGREEMENT WITH CCOSA FOR OKTLE TEACHER EVALUATION TRAINING AND CERTIFICATION. ($13,500.00 FROM 22-11-107)
Judy Hopper made a motion to approve professional development agreement with CCOSA for OKTLE teacher evaluation training and certification. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING PROFESSIONAL DEVELOPMENT AGREEMENT WITH CCOSA FOR MCREL SCHOOL LEADER EVALUATION TRAINING AND CERTIFICATION. ($18,000.00 FROM 22-11-107)
Judy Hopper made a motion to approve professional development agreement with CCOSA for McRel school leader evaluation training and certification. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING ENTREPRENEURSHIP ACADEMY JOINT PROGRAM AGREEMENT WITH FRANCIS TUTTLE TECHNOLOGY CENTER FOR THE 2021-2022 YEAR. (NO COST TO DISTRICT)
Judy Hopper made a motion to approve the Entrepreneurship Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
Judy Hopper said this is “fabulous” and she is excited this program is being offered to district students.
ITEM #14 – DISCUSSION OF SALE OF UNAUTHORIZED LICENSED APPAREL IN RETAIL STORES.
President Jay Sherrill said that there would be no action taken on this Item but that legal counsel, Laura Holmes was available for questions.
Steve Burger said that he had recently noticed a retailer was selling branded merchandise for our high schools. He expressed concern that most student groups and booster clubs rely on sales of t-shirts and promotional items to fund their activities. He indicated that retailers are profiting from the sales of Putnam City branded merchandise at the detriment of student organizations and booster clubs. He asked if the district could send the retailer a “cease and desist” letter.
Laura Holmes said that universities have a collegiate licensing office where such trademark infringements could be reported. Secondary schools do not have a good mechanism for challenging retailers’ using names and logos without permission. She did say that the district will periodically receive a residual check from retailers selling Putnam City branded items where the retailer is acting on their own digression to pay a fee to the district. Ms. Holmes also said that Kelly Sports assisted in protecting the district but we are no longer under contract with them. She said it is certainly worth issuing a “cease and desist” letter to the retailer.
Jay Sherrill asked if there was any jeopardy in issuing such a letter. Ms. Holmes stated that the district has the right to determine who can use the license and don’t have to allow retailers to use our logo and license.
Steve Burger asked if the district should consider registering our trademark and logo while we are in the rebranding process. Ms. Holmes said now would be the time to do so; however, she would need to do some research on the expense. She indicated that each logo is a separate licensing so the district would potentially require several since the schools all have their own mascot and logo. Jay Sherrill asked what would happen if a school changed their logo or mascot at a later date. Ms. Holmes said we would potentially need to register the change. Board members asked if only the school names could be registered. Ms. Holmes responded that the name and logo are licensed together. She said that the concern is not only for the use of the school’s name and/or logo but where there could be a possibility of confusion between entities using a similar name or logo.
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Charity Avery made a motion at 5:28 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.
Item of Information – District Policy DA – General Personnel Policies
Special Board Meeting - July 29, 2021
SPECIAL BOARD OF EDUCATION MEETING
Thursday, July 29, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, July 29, 2021 at 5:30 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, July 28th, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 5:30 p.m., President, Jay Sherrill called the meeting to order. Members present: Vice-President, Charity Avery; President, Jay Sherrill; and members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – DISCUSSION REGARDING CURRENT PROCESS FOR SUPERINTENDENT’S EVALUATION.
Jay Sherrill said the purpose of the meeting was similar to a work session in which the superintendent’s evaluation tool would be reviewed in order to train the newest board members and also to decide if the board wanted to continue using the current tool or if they might want to explore other evaluation tools.
Mr. Sherrill explained that the board is required to evaluate the Superintendent at least once per year and he provided a copy of the previous evaluation tool that had been used for many years. Three years ago, the board decided to move to the Superintendent Evaluation Tool developed by the OSSBA. During a work session, the OSSBA trained board members and the tool components were customized accordingly for the district, per the board’s input. Because there were 9 different modules that the superintendent would be evaluated on, the board decided to evaluate 2 – 3 components each quarter and a schedule was developed so that every component would be evaluated during the course of a year.
Mr. Sherrill said that due to COVID, not all components were able to be evaluated for FY21 and the board decided to conduct one evaluation instead. Sherrill used student testing as an example. State testing results are used to evaluate the superintendent’s effectiveness in the “Teaching, Learning, and Assessment” component of the tool.
Since the state did not test students in the 2020-2021 school year, there was no data to be evaluated.
With the start of the school year and new members recently elected to board, Sherrill indicated now is a good time for the board to discuss the process and make any changes that the board would like to implement. He and Gail LoPresto reiterated that the board determines the process and the tool used to evaluate the superintendent.
Dr. Rhodes shared that current tool has the components listed alphabetically but the order of the components evaluated quarterly flowed according to the timing that the data was available. Steve Burger asked for more information on the quarterly schedule and what modules would be evaluated. Dr. Rhodes referred back to the “Teaching, Learning, and Assessment” section which was usually evaluated in June after student test scores were available.
Charity Avery commented that as long as the board evaluated all the components, they could choose the timing and frequency of the evaluations. Jay Sherrill agreed, stating that the law only requires that the board evaluate the superintendent at least once per year.
There was some discussion about how board members would be able to evaluate some of the components. Gail LoPresto used the “Community Relationship” module as an example and said she wouldn’t know if the superintendent was “visible and approachable to the community.” She said that results are the criteria for evaluation but there were some components that aren’t easily measureable. She indicated that feedback from staff or patrons isn’t always the best indicator as often the board only hears about problems or concerns.
Jay Sherrill said that the superintendent would be responsible for providing reports and information so that the board would be able to evaluate those sections that would have qualitative data available.
Judy Hopper said she didn’t feel she would be able to give a fair assessment without knowing what data she would be provided. Charity Avery shared that when she was new, she did not evaluate a component if she didn’t feel she had the information necessary due to timing of when she joined the board.
There was some discussion if the board wanted to look at another evaluation system. Gail LoPresto recommended that the board continue to use the current tool for this school year and then discuss the possibility of changing next year. That would give new members a year’s experience with the evaluation tool so they’d have a better idea as to the effectiveness of the tool. Judy Hopper shared that she wasn’t concerned with the tool being used but with what data and reports would be provided in order to conduct the evaluation. Steve Burger asked what components would be able to be evaluated based on the data that is currently available. Without seeing examples of the data that would be provided, the newest board members didn’t feel they would be able to provide a fair assessment.
It was discussed that board members would be provided with the FY20 timeline of the quarterly components and examples of the data used to evaluate the superintendent so they could review during executive session. Once the board determines the schedule, Dr. Rhodes would provide reports and data prior to the quarterly evaluation.
Gail LoPresto said that the superintendent should also provide input on what types of data would be useful for the board to conduct the evaluation. She also felt it was important for the board to be able to meet in executive session without the superintendent present should they so choose during the evaluation process.
Jay Sherrill suggested that the board also consider establishing goals and expectations for this school year during the executive session.
ITEM #3 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AND ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).
Gail LoPresto made a motion at 6:00 p.m. to enter into executive session for the purpose of conducting an ongoing evaluation of the superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #4– ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 8:11 p.m. Jay Sherrill acknowledged the board returned to open session and requested the board clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: President, Jay Sherrill; Vice-President, Charity Avery; and Board Members, Steve Burger, Judy Hopper and Gail LoPresto; and Superintendent, Dr. Fred Rhodes; met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
At 8:12 p.m. Charity Avery made a motion to adjourn. Judy Hopper seconded the motion.
Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
August 2, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, August 2, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 2, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 30, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Vice-President, Charity Avery; members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. President, Jay Sherrill was absent.
ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PUTNAM CITY ACADEMY
Avery Gilliland, Putnam City Academy Principal led the Pledge of Allegiance and Moment of Silence. He shared the Putnam City Academy Facebook page that was created to connect with parents and to promote the Academy. He said their goal is to create a “sense of worthiness and belonging” for all of their students. He shared a photo of a Putnam City Academy student being recognized with a “positive referral” for doing something outstanding like working hard, being kind, etc. Students receiving a positive referral get to choose a small prize and their picture is shared on the Facebook page. He thanked the board and the administration for their support of alternative education in the district. He shared an example of a student that was working and raising a child and only needed a few credits to graduate but was close to aging out of public schools. She enrolled in the Academy and was able to graduate this past year and walk during graduation ceremonies. He said that was just an example of the opportunity that the Academy provides to families for students to complete their high school career.
ITEM #2 – PUBLIC PARTICIPATION
Eric Winkle, President of the Putnam City Association of Classroom Teachers, expressed concerns about Convocation being in-person with the recent increase in COVID-19 cases.
ITEM #3 – STAFF REPORTS AND RECOGNITION
Operations Update on Projects – Shbrone Brookings – Executive Director of Operations
Executive Director of Operations, Shbrone Brookings presented on the status of construction and renovation projects.
Recently completed projects include:
• Putnam City High School Stadium Locker Rooms
• Putnam City North Storm Shelter/Weight Room
• Putnam City North Redesigned Gym Floor
Projects that are in progress are:
• Putnam City West Arena/Storm Shelter – March 2022 projected completion
• Putnam City West 9th Grade Wing Roof – August 2021 completion before school begins
• Putnam City North Tennis Facility – February 2022 projected completion
• Putnam City High School Tennis Facility – February 2022 projected completion
• Western Oaks Middle School Interior Upgrade
o Phase 1 – September 2021 projected completion (will not impact start of school)
o Phase 2 – July 2022 projected completion
• Rollingwood Elementary School Interior Upgrade – October 2021 projected completion (will not impact start of school)
• Downs Elementary School Early Childhood Center and Storm Shelter – December 2021 projected completion
• Apollo Elementary School Storm Shelter and Car Rider Loop – July 2022 projected completion (Car Rider Loop will be completed first)
Projects that are in architectural design stage and will begin soon:
• Transportation Facility Upgrade
• Putnam City West Common Area Renovation
Mr. Brookings said he plans to provide bond project updates approximately every 6 months.
Judy Hopper asked about February storm damage. Mr. Brookings said that structural repairs have been completed and they are awaiting shipment of some teacher supplies and equipment that needed to be replaced. He thanked the principals and staff at those sites for their patience and assistance in repairing the storm damage.
ITEM #4 – SUPERINTENDENT’S REPORT
Dr. Rhodes introduced new administrators to the board:
• Megan Abrams – Hilldale Elementary Assistant Principal
• Holly Pollock – Rollingwood Elementary Assistant Principal
• Dolly Thomas – Northridge Elementary Assistant Principal
• Jayme Knox – Apollo/Windsor Heights Elementary Administrative Intern
• Stacia Roberts – Coronado/Northridge Elementary Administrative Intern
• Emily Smith – Hilldale Elementary Administrative Intern
• Ashley Quate – Harvest Hills Elementary Administrative Intern
• Christian Vargas – Putnam City West Assistant Principal
• Morgan Morrissey – Putnam City North Assistant Principal
• Levi Dobrinski – Putnam City High Administrative Intern
• Andy Escajeda – Mayfield Middle School Administrative Intern
Roll Up Your Sleeves
As the countdown begins for the start of a new school year, we are hearing reports of an increase in the number of COVID counts, specifically, in our State and County. With less than two weeks before the first day of school, what does this mean for Putnam City School District? What has the District done or what will the District be doing to prepare for a safe beginning?
First and foremost, we refer to guidance from the Oklahoma City County Health Department (OCCHD) and other health care professionals. Regarding the increase in the number of positive cases, Eddie Withers, lead epidemiologist for the OCCHD states, “We’ve known this was coming. As of this week, we still have 47% of our population not vaccinated. This includes children under 12 who cannot get the vaccine yet, but there are 80% of teens age 12-17 who have not yet received the vaccine.” We would echo the plea from the OCCHD, “As the COVID-19 Delta variant continues to become more prevalent in Oklahoma County, the OCCHD is pleading with the public to get the vaccine as soon as possible.” For individuals who are not vaccinated, the agency stresses the importance of wearing a mask to protect against the Delta variant.
In simple terms, roll up your sleeves. Get vaccinated. All three of the OCCHD clinics are offering the vaccine as well as numerous pharmacies.
If you have not done so, we encourage everyone to read the District Return to Learn Plan which addresses several measures of prevention such as: temperature checks, masks, handwashing, social distancing and transportation. When students start back to school this year, they will notice preventative measures such as contact-free water fountains. Something that won’t be readily noticeable by sight, but is definitely a tremendous measure of prevention, is the newly installed Needlepoint Bipolar Ionization system. This air filtration system increases the air quality in our schools and provides the cleanest air possible. It works to safely clean indoor air, leveraging an electronic charge to create a high concentration of positive and negative ions. These ions travel through the air, continuously seeking out and attaching to particles. This process sets in motion a continuous pattern of particle combination. As these particles become larger, they are eliminated from the air more rapidly. The complete Return to Learn Plan is posted on the District website.
https://resources.finalsite.net/images/v1624389761/putnamcityschoolsorg/nidieegzohwnfxek97iz/ReturnToLearnJune2021-2_1.pdf
ITEM #5 – COMMENTS BY BOARD MEMBERS
Judy Hopper thanked Eric Winkle for sharing his concerns regarding Convocation. She asked about progress of recent Return to Learn Plan revisions and was told they were going through the final proofing stage and would be posted soon. She thanked Shbrone Brookings for the report and said she had toured Western Oaks Middle School recently and that the renovations were “outstanding.” Mrs. Hopper also thanked Dr. Rhodes and the administrative team for all their work in getting the school year started. She appreciated the diversity in staffing. She attended the New Teacher Academy and thanked PCACT for their work and American Fidelity for providing refreshments.
Steve Burger said he was really proud of the renovations at Western Oaks Middle School. He said he had recently visited all the middle schools and high schools and thanked the administrators for their time. He said everyone is excited for the start of the school year. Mr. Burger also thanked Avery Gilliland for his presentation and said that the time he taught at Putnam City Academy was the most rewarding of his 40 years of teaching.
Gail LoPresto welcomed the administrators and said they had been missed at the meetings. She said she would ride the bus to Convocation with teachers. She thanked Shbrone Brookings for his report and shared that she and her husband have been driving by Putnam City West weekly to see the progress on the arena. Mrs. LoPresto also praised Arbor Grove elementary for the way they recognize their students that attend from Pre-K through 5th grade. She said she would be attending the OSSBA/CCOSA Education Leadership Conference later in the month.
Charity Avery was impressed with the work being done at Putnam City West and Western Oaks Middle School, saying that the renovations are “wonderful.” She said, as a parent, she struggled with the decision to have her daughter vaccinated but reported that her child is scheduled to receive the first vaccination on Friday. She said she would join teachers in riding the bus to Convocation as well.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 19, 2021
b. Purchase orders dated July 14, 2021 through July 28, 2021 inclusive for the 2021-2022 school year
c. Financial Reports
d. Activity Fund Transfer List
e. Renewal of Career and Technology Education Contract for 2021-2022 school year. ($326,186.00 22-11-421)
f. Renewal of Snack Vending Agreement with Imperial, Inc. for the 2020-2021 school
year. (No Cost to District)
g. Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY21. (No Cost to District)
h. Renewal of Agreement with Oklahoma City University’s School of Nursing for nursing student clinical experience for 2021-2022. (No Cost to District)
i. Renewal of Agreement with Oklahoma Building Services for Custodial Services for FY22
school year. ($598,870.00 from 22-11-005)
j. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
Gail LoPresto asked if the list of schools being serviced by Oklahoma Building Services had changed. Dr. Rhodes said there had been some changes to the buildings assigned to OBS based on feedback from principals. The proposed contract is for 4 elementary schools and 2 middle schools as well as the stadiums and indoor training facilities. Shbrone Brookings said OBS provided services to 23 locations last year but the district decided to return to using our own staff for evening custodial services at most of the schools. Dr. Rhodes said we also used OBS to do the deep cleaning when deemed necessary due to contact tracing. Mr. Brookings said that the district used CARES funds to purchase electrophonic sprayers so we have the capability of doing our own deep cleaning.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING TRANSPORTATION OF HOMELESS STUDENTS FOR THE 2021-2022 SCHOOL YEAR.
Judy Hopper made a motion to approve Transportation of Homeless Students for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
J
udy Hopper asked what funds pay for this service. Dr. Rhodes said this is an annual agreement based on the McKinney Vento Act and allows districts to provide transportation services to homeless students who begin the year in one district but end up living in another district. The transportation services are paid with federal funding.
ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY DA – GENERAL PERSONNEL POLICIES.
Gail LoPresto made a motion to approve the revision to District Policy DA – General Personnel Policies. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR FAMILY AND COMMUNITY ENGAGEMENT COORDINATOR.
Judy Hopper made a motion to approve the Job Description for Family and Community Engagement Coordinator. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
Judy Hopper asked to whom this position would report. Dr. Rhodes said that it falls under federal programs so Dr. Keely Frayser would be the administrator overseeing this position. He said this position was recommended by the State Department of Education who monitor our federal programs. He said the position would be paid out of federal funds and it would be working with all school sites. Mrs. Hopper asked how schools would be prioritized for the services provided by this position. Dr. Rhodes said it would be similar to Title programs which use Free and Reduced Lunch forms as a tool to prioritize. Board members asked what would happen should the funding not be renewed. Dr. Rhodes explained that the district would then need to determine if the district wished to continue with the position.
ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING RATES OF PAY SCHEDULE FOR 2021-2022.
Gail LoPresto made a motion to approve the Rates of Pay Schedule for 2021-2022. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
Judy Hopper thanked Patricia Balenseifen for changing the language on the Rates of Pay in regards to substitute teachers. She said she hopes the district can revisit substitute pay in the future.
ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING PROPOSED CHANGE FROM 182 TO 184 CONTRACT DAYS FOR CHILD CARE PROVIDERS AT EMPLOYEE DAYCARE CENTERS. (ESTIMATED $7,500.00 FROM 22-11-388)
Gail LoPresto made a motion to approve the change in contract days from 182 to 184 for Child Care Providers at Employee Daycare Centers. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSCRIPTION FOR TALKINGPOINTS COMMUNICATIONS SOFTWARE AT FOUR ELEMENTARY SCHOOL SITES FOR THE 21-22 SCHOOL YEAR. ($10,921.50 FROM 22-11-552)
Judy Hopper made a motion to approve subscription for TalkingPoints communications software at four elementary sites for the 21-22 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
Gail LoPresto asked why we were only subscribing for four sites. Dr. Rhodes said some sites already provide a similar program. He said the software would allow the schools to communicate with parents that speak other languages. TalkingPoints translates teachers’ messages so the parents receive the communication. Some schools have more need than others but all schools were offered participation in the program. Currently there are 18 different languages spoken by families whose students attend Northridge Elementary School.
ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS FOR THE 2021-2022 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B) (1) AND (2).
At 5:44 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B) (1) and (2). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:30 p.m., Charity Avery acknowledged the board returned to open session and asked the board clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Vice-President, Charity Avery; and Board Members, Steve Burger, Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; and Executive Director of Finance, Matt Gindhart; met in executive session for the purpose of discussing negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B) (1) and (2).
No action was taken.
ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.
There was none.
ITEM #17 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Steve Burger made a motion at 6:31 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
August 16, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, August 16, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 16, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 13, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – HEFNER MIDDLE SCHOOL
Holly McNutt, principal of Hefner Middle School, led the Pledge of Allegiance and Moment of Silence. Mrs. McNutt talked about middle school students experiencing an important time in their lives. She said they are learning who they are, their values and who they will be when they grow up. She explained Hefner’s goal is to create an environment where every student thrives and feels successful. Mrs. McNutt discussed the importance of finding a “home” in middle school and all of the ways that students can get involved at HMS. She thanked the Board for their support.
Mrs. McNutt introduced Hefner band director, Mr. Kyle Myers, and the 8th grade band. She also mentioned the students’ custom designed t-shirts they were wearing with an anime character and said they were very proud of them. The band played Hefner’s fight song. Afterwards, Mr. Myers thanked the board for the approval of bond funds to help purchase instruments.
ITEM #2 – PUBLIC PARTICIPATION
There were six patrons who addressed the board. They each have children who currently attend Putnam City schools.
Megan Scott, Tommy Cunningham, Beth Wylie, Chelsea Marlett-Kennedy and Nicole Poindexter all spoke of opposing Senate Bill 658, which prevents school districts from imposing mask mandates for students and staff. They asked the board to consider mandating masks in Putnam City Schools to keep students, staff and their families safe. They shared the following in support of their requests: Delta and new strains of COVID; daily increases in COVID cases; children 12 and under not able to be vaccinated; being proactive to keep students in-person learning/preventing lockdowns; personal family experiences with COVID; first hand experiences from working in healthcare; data showing effectiveness of wearing masks; and medical experts’ recommendation. In closing, Nicole Poindexter said, “We need to practice what we preach and do what we are always telling our children.” She said, “We need to lead and stand up for what we feel is right, in this case, health and science.”
Sally Bailey spoke in support of Senate Bill 658, which prevents school districts from imposing mask mandates on students and staff. She said she can empathize with the fear parents have with COVID. However, she said she feels data has been misrepresented and the chances of a child being hospitalized are low. She said teachers, staff and some students have the option to vaccinate to self-protect, should they choose. Ms. Bailey also expressed her concerns over the physical, mental, social and psychological effects she feels this could possibly have on children. In closing, Ms. Bailey asked for the decision to wear masks to be left to parents to decide.
All the speakers expressed gratitude and thanks to the board.
ITEM #3 – SUPERINTENDENT’S REPORT
The roar of school buses in neighborhoods, the sight of little ones walking on the sidewalks with backpacks, and the smell of freshly sharpened pencils have been traditions in ringing in a new school year until we began last year in an untraditional way. Experiencing the traditions this year, and seeing our buildings fill with kids and teachers again brought back that traditional first day of school feeling. August 11, 2021 marked the first time all Putnam City Schools began five days a week in-person learning since March of 2020.
I spent the first few days of schools traveling around the District talking with students and employees. It was a joy to revisit generations of stories with familiar faces from my years as a principal and teacher at PC. It was also a joy to welcome the new generation of students to PC. As I bounced from one school to the next, a sea of “Go Boldly!” shirts greeted me at each location. It’s an exciting time for the District with a new look, and now with the lessons of COVID, a new outlook too. We’re excited to have students back in our buildings, but we know that there are also feelings of anxiousness with that excitement. Our Return to Learn plan is posted on our website at www.putnamcityschools.org under the COVID-19 tab. It is updated regularly.
We welcome the sights, sounds, and smells of traditional school, but we welcome it with an elevated level of cautiousness, and we continue to make health and safety a priority. Welcome to the 2021-2022 school year, and “Go Boldly!”
ITEM #4 – COMMENTS BY BOARD MEMBERS
Judy Hopper thanked everyone who attended and said the board is there to represent them. She also gave a special welcome to Senator Carri Hicks, who attended the meeting. Mrs. Hopper said she was able to visit schools this week and said the Putnam City School @ Home elementary teachers are doing a phenomenal job and thanked them for their hard work to individually service the children in the district.
Mr. Burger gave a shout out to all of the middle school teachers for their hard work. He also thanked all of those who made public comments and for their devotion to the district. He expressed this has to be a team effort and said everyone is doing the best we can for our kids and trying to set good examples.
Gail LoPresto stated Putnam City cares for its students and staff. She said new decisions are developing every day, based on data received. Mrs. LoPresto commented on a great Convocation and commended the district on a good start to the school year. She also thanked Sheradee Hurst for her work while at Putnam City.
Charity Avery thanked all those that addressed the board. She commended teachers and principals for being willing to step into rolls that were needed in order to start the year off. She commented on the great work the bus drivers have been doing to keep students safe. Ms. Avery said there is no right answer with the current situation, but we are all doing the best we can.
Jay Sherrill commented on the district looking at a mask policy. He also requested that a presentation be made at the next Board meeting on what COVID safety measures the district has in place. Mr. Sherrill said we have to do everything we can to keep kids in schools. He reiterated what all board members and said, “We care about kids.” Ending on a positive note, Mr. Sherrill thanked everyone and said, “Putnam City is a fantastic district, has fantastic education, and will continue to provide that, because of the decisions of the people here.”
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on July 29, 2021
b. Minutes for regular board meeting on August 2, 2021
c. Purchase orders dated July 29, 2021 through August 10, 2021 inclusive for the 2021-2022 school year
d. Financial Reports
e. Activity Fund Transfer List
f. Project Applications
g. Declaration of Obsolete Items
h. Renewal of agreement with IXL Learning for online interactive math license fee for secondary schools for the 2021-2022 school year. ($26,297.00 from 22-11-014)
i. Elementary and Secondary Contracts
j. Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RATIFICATION OF THE 2021-2022 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.
Gail LoPresto made a motion to approve ratification of the 2021-2022 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto thanked everyone on the negotiating team. Dr. Rhodes also expressed thanks to everyone on the team, led by PCACT President, Eric Winkle, Patricia Balenseifen and other central office administrators. He said it’s a good process to come to together to improve relations and the working environment.
ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING DECLARATION OF HOURS VS DAYS AS STATED IN POLICY EA.
Gail LoPresto made a motion to approve Declaration of Hours vs Days as stated in Policy EA. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes confirmed the policy is 1080 hours and explained the huge advantage Hours vs Days gives to districts. He said it helps us when we have inclement weather. He also stated we have a longer day compared to other school districts and said this helps us not to have to add days at the end of the year.
ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:33 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Special Board Meeting - August 23, 2021
SPECIAL BOARD OF EDUCATION MEETING
Monday, August 23, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, August 23, 2021 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 20th, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
At 12:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #2 – DISCUSSION AND POSSIBLE ACTION REGARDING VACCINATION AND RETENTION STIPENDS FOR PUTNAM CITY EMPLOYEES. (VACCINATION - $3,200,000.00 FROM 22-11-793; RETENTION - $1,6000.000.00 FROM 22-11-795)
Gail LoPresto made a motion to approve the vaccination and retention stipends for Putnam City Employees. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto asked for clarification of the vaccination and retention stipends. Dr. Rhodes said the vaccination stipend is an incentive to protect and keep our schools safe as possible by encouraging employees to be vaccinated. Full time employees and part time employed twenty or more hours per week are eligible to receive the $1,000 stipend with proof of vaccination. Employees have until October 1st to provide documentation of full vaccination and that the stipend would be paid on December 17th.
Dr. Rhodes said the retention stipend would be paid in the second semester to those full time or part time employees working at least twenty hours that were still employed through March 31st, 2022. The $500 retention stipend would be paid in April.
Steve Burger clarified that a fully vaccinated employee working at least twenty hours a week and through March 31st would receive a total of $1,500.00 in stipends for the year.
Jay Sherrill asked if there was any incentive for employees with valid reasons for not receiving the vaccination. Dr. Rhodes said the district worked with legal counsel in preparing the incentive and the vaccination stipend is to encourage those that can be vaccinated to receive the vaccination.
Gail LoPresto asked about booster vaccinations. Dr. Rhodes said the stipend does not require employees receive the booster vaccinations since they are not available to the general public yet. He said the district may come back to the board at a later time to address booster vaccinations or vaccinations that might be available in future to those that aren’t able to take the vaccinations that are currently available.
Mrs. LoPresto also asked for clarification on the use of federal funds to cover the stipends. Dr. Rhodes said that ESSER funds would be used to pay the stipends and that the use of those funds has already vetted through the State Department of Education.
Board members asked for clarification that it would include support staff as well as certified and bus drivers in particular. Dr. Rhodes affirmed that support and certified staff are eligible as long as they work twenty hours or more and meet the other criteria specified for the stipends.
Jay Sherrill said while it is a large sum of money, he felt it was worthwhile to protect the students.
ITEM #3 – DISCUSSION AND POSSIBLE ACTION REGARDING VACCINATION AND RETENTION STIPENDS FOR PUTNAM CITY SUBSTITUTES. (VACCINATION AND RETENTION - $140,000.00 FROM 22-11-793)
Gail LoPresto made a motion to approve vaccination and retention stipends for Putnam City Substitutes. Steve Burger seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes said as the administrative team discussed ways to protect students, they felt they needed to address the unique circumstances of substitutes who potentially work in multiple classrooms and/or buildings. The vaccination and retention stipend for substitutes is based on three tiers. Substitutes who are fully vaccinated by October 1st and provide the documentation would be eligible to receive a semester stipend based on the f