Board Meeting Minutes

Click below to see board meeting minutes in which you are interested.

2022

January 3, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, January 3, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 3, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 17, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Vice-President, Charity Avery was absent.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CAPPS MIDDLE SCHOOL

Capps Middle School Principal, James Burnett, thanked the Board for allowing Capps to be spotlighted. Students Auzden Littleton and Samantha Tidmore led the Pledge of Allegiance and Moment of Silence.

Mr. Burnett said Capps Middle School is an amazing place to be with incredible teachers, students and parents. Mr. Burnett introduced Assistant Principal, Jon Belt, who reported on a new club, Video Squad, which he helped start. Mr. Belt said with Capps being such a large facility, Video Squad allows everyone to experience the different areas of the school. He said the main objective is to make fun and positive videos where students and teachers shine. Mr. Belt shared they meet every other Wednesday and Auzden and Samantha are both members. He concluded with a video the club created, showing a glimpse of Capps Middle School.

Jay Sherrill gave a shout out to Capps teachers and administrators for all the good they do. He said he appreciates their good energy, especially early in the morning when he drops his son off to school.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

In a district the size of Putnam City, the role of the Communications Director is critical to the overall strategic operation and the day-to-day functions in the life of a school district. This role is best suited for a critical thinker; one who provides guidance during a crisis about how to best communicate to all stakeholders. They also need to be a resource for the latest communication and public relations practices to utilize for the best two-way engagement of our parents, teachers, and other audiences. School communicators do not typically start as a teacher or in a classroom but instead come from the outside in careers such as radio, TV, print journalists, public relations directors, and editors. They possess a willingness to learn more about the importance of public education. Finding the right person for this role is one we take very seriously, and we are pleased to introduce you to Jeff Bardach, who started today as our Communications Director.

Jeff has been described as self-motivated and a loyal employee. He is no stranger to working long hours. For 14 years, Jeff worked behind the scenes in the television industry. He started out working as a Special Projects Producer and Supervising Weekend Producer. He later advanced to Executive Producer, Managing Editor, Director of Content, and then to his final position in news as an Assistant News Director. During his tenure in the news industry, his jobs moved him around from cities including Kansas City, Tulsa, Oklahoma City, and Pittsburgh.

Most recently, Jeff has been the Director of Marketing, Communication, and Membership for the Oklahoma Osteopathic Association. He is familiar with working with Boards, as he worked directly with the Board of Trustees to implement updated marketing presence and strategy. Jeff edited and designed the quarterly Oklahoma DO Journal and weekly OOA Report.

Although a native of Indiana, Jeff attended Arizona State University and received a Bachelor of Arts in Journalism from the Walter Cronkite School of Journalism and Mass Communication.

Jeff is excited to give back to the community as part of his family's passion. Jeff is married to Emily, who works for the Children’s Center in Bethany. We are excited that Jeff is joining the Putnam City family. When you see him around the district, please give him a warm PC welcome.

Dr. Rhodes shared January is National School Board Recognition Month and publicly stated how blessed we were as a school district to have loyal board members who constantly give of themselves. He also commented on member, Gail LoPresto, who will soon complete 25 years of service. Dr. Rhodes explained our board members are volunteers, who give it their all and said the district appreciates everything they do!

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Mr. Burnett for his presentation and said she always likes to see things that are going on in the schools. Mrs. Hopper shared she recently attended and judged the first Civics Day at Putnam City North hosted by Aaron Baker and his students. She explained it was part of Generation Citizen and was very inspiring. Mrs. Hopper said it is a 12-week program where students do research and talk with city council and legislators. Mrs. Hopper stated students, including some of her former students, were so enthusiastic. She said she walked away knowing our world is going to be okay. Mrs. Hopper expressed hope for it to be implemented at all our high schools. Mrs. Hopper recognized Brenda Davis and Arbor Grove for hosting the first district chess tournament and said you could tell how engaged the students were. She said the tournament included Peak classes with students of all backgrounds. Lastly, Mrs. Hopper encouraged everyone to read and recommended the book, “The Big Potential.” She said it was an amazing book that teaches in order to have big potential, we all have to learn to work together and share our welcomed knowledge. She expressed this will be beneficial with the board and administrative planning sessions ahead and knows teachers do this with PLC’s. She said it’s great for school settings and other settings as well.

Mr. Burger thanked Capps Middle School for their presentation and welcomed new district Communications Director, Jeff Bardach. He said communications is part of the political life of a district and from the board and administration’s perspective, is very excited about putting a positive spin on Putnam City. He also congratulated PC High’s Esports team on their very well-earned state championship win. Mr. Burger shared some of our winter sports activities that occurred over break and gave a shout out to PC North Boys Basketball, who received 2nd in the Mustang Holiday Tournament. He mentioned an outstanding highlight was when one of the players made a full court shot and made ESPN’s top ten plays in the nation. Mr. Burger also said PC West Boys Basketball won the Coca-Cola Classic in Texas and the West Girls won the Norman tournament. He said both teams were currently 9-1. Mr. Burger asked everyone to keep two PC High baseball players who were involved in a serious car accident in thoughts and prayers. Burger said he was excited about 2022 and the opportunity to work on the five-year plan to Go Boldly and be innovative.

Gail LoPresto thanked Capps for their presentation. She acknowledged all the teachers and administrators for going above and beyond throughout COVID. She said she admires everyone and hopes everything possible is being done. She encouraged anyone who knows of any area that needs help to say something to the proper person.

Jay Sherrill said he’s optimistic about 2022. He commented how much he appreciates district employees for continuing to make the district great and thanked them for all their hard work.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

   a.   Minutes for regular board meeting on December 6, 2021
   b.   Purchase orders dated December 1, 2021 through December 14, 2021 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Transfer List
   e.   Declaration of Obsolete Items
   f.   Elementary and Secondary Contracts
   g.   Out-of-State Trips
       1)   Mayfield Middle School Band, Choir and Orchestra students to Arlington, TX on May 14, 2022 to attend Six Flags Over Texas Incentive Trip
   h.   Overnight Travel
   i.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto; Sherrill, aye.

Gail LoPresto commented about the number of people on the list. Jay Sherrill said it was because of having semester employees. Dr. Rhodes confirmed this was the first year for our district to have semester contracts. He said other districts are doing this and said it’s a very good idea. Dr. Rhodes explained due to COVID situations, it’s possible to be overstaffed and semester contracts allow the district to respond more rapidly to financial uncertainties. Dr. Rhodes said it is a way to prevent layoffs.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH MICHELLE TOMPKINS FOR OCCUPATIONAL THERAPIST SERVICES FOR THE 21-22 SCHOOL YEAR. (NOT TO EXCEED $15,000 FROM 22-11-628)

Gail LoPresto made a motion to approve contract with Michelle Tompkins for Occupational Therapist services for the 21-22 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EE – ADMISSION, RESIDENCY, PLACEMENT, TRANSFER AND WITHDRAWAL – STUDENT TRANSFER CAPACITY.

Judy Hopper made a motion to approve revisions to District Policy EE – Admission, Residency, Placement, Transfer and Withdrawal – Student Transfer Capacity. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Jay Sherrill stated this is a revision to a policy previously approved. Dr. Rhodes explained that middle school teachers have 4 sessions and high school teachers have more. Upon further review, Dr. Rhodes said, if calculated the same, this would put 36 students in middle school classes, making the classes too large. He apologized for bringing it back to the board, but said it was timely. Board members had several questions regarding how often numbers are calculated and updated, if only certified classroom teachers are used in calculations and what is done in situations where a teacher leaves and the position is unable to be filled. They also wanted to know how numbers are updated for new enrollment and transfers. Dr. Rhodes confirmed only actual classroom teaching certified staff numbers are included in calculations and numbers are updated quarterly. He also said due to legislation, everything is now more detailed and all policy revisions have to be brought to the board. Cory Boggs, Executive Director of Information Technology, answered questions regarding proper transfer procedures. He also addressed questions regarding if a teacher leaves and we are unable to fill the position by saying we would reduce the number of sections, redo the math and recalculate. He assured the board there will always be a buffer for new student and transfer enrollment.

Dr.Rhodes explained the way the new transfer policy is listed, we have to let new students in, unless there is a problem with discipline, attendance, or special situations, He also stated the way the bill is written, transfer students remain your student, unless there are discipline issues. Transfer students will be renewed each year and will not need to reapply.

Steve Burger expressed concerned about teacher shortages and asked Patty Balenseifen, Chief Officer of Human Capital, if a teacher resigns, how many candidates are interviewed and how long the job is open. Mrs. Balenseifen answered we try and interview at least 3 qualified candidates for the position and policy states the position has to remain open for 5 days.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SUPPORT NEGOTIATIONS FOR THE 2021-2022 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B)(1) and (2).

Gail LoPresto made a motion at 5:30 p.m. to enter into executive session for the purpose of discussing support negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:16 p.m., Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Judy Hopper, Gail LoPresto, and Board President, Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing support negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2).

No action was taken.

ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:18 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

January 18, 2022

REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 18, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 14, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CENTRAL ELEMENTARY

Kimberly Harper, Principal, led the Pledge of Allegiance and the Moment of Silence. She reported that Central Elementary has been focused on “Read, Learn, Lead” for the 21-22 school year. They have emphasized vocabulary building and reading skills with activities and signage throughout the classrooms and common areas during the year. Activities to enhance the students’ enjoyment of reading have included:

•   Dot Day for Peter H. Reynolds “The Dot” Book (Featured Celebrity Readings and Students Encouraged to Wear Dots)
•   Other Book Character Dress Up Days
•   Vocabulary Parade – Posters and Costumes
•   Character Pumpkin Decorating Contest (1st year and had 100+ entries)
•   Reading Buddy Pet Adoptions

Mrs. Harper explained that the Reading Buddy Pet Adoption program was new this year and resulted from a private donation of stuffed animals to the school. Students had the opportunity to adopt a stuffed animal but had to pledge to care for it by reading to it, telling it stories, writing stories about it, etc. Students also received a free book with the Pet Adoption to help them get started “caring” for their reading buddy. Mrs. Harper shared a video prepared by Kristen Parker, Assistant Principal, that showed students taking the reading buddy pledge.

Mrs. Harper was also pleased to report that Central Elementary teacher, Kim Robertson was recently rewarded a YES! Grant from the Putnam City Foundation for the Novel Effect app that helps bring books to life using background music to provide an extra level of engagement. Novel Effect will be utilized by the entire school to continue to emphasize the importance of reading.

ITEM #2 STAFF REPORTS
Mid-Year Allocation Report – Matt Gindhart – Executive Director of Finance

Executive Director of Finance, Matt Gindhart provided the FY22 Mid-Year Allocation Update. He shared positive news that there was a net increase of $2.8 million in state aid with the mid-year adjustments. Much of that increase was attributed to a $51.69 increase in formula factor per student. There was also an increase of $1.5 million in Salary Incentive Aid. There was negative impact of $372,803 to “chargeables”, primarily consisting of Ad Valorem and School Land formula adjustments.

Mr. Gindhart did caution that this is the last year that the State is allowing districts to use pre-pandemic enrollment numbers for state allocations. Current ADM (Average Daily Membership) is about 1,500 less than FY20 numbers so that will need to be closely monitored and adjusted in future budgets. He said the district should also continue to encourage families to complete the Free and Reduced Lunch forms as those directly impact resources available to our students.

Jay Sherrill said that on average it looks like the district could be down 3% enrollment if enrollment numbers remain the same for next year. He asked if that was the percentage of reduced revenue that the district should budget across the board. Mr. Gindhart said it is hard to project because there will probably be a change to the factor the state uses per student as well. He said there is a consortium of executive finance directors that are currently meeting to try to predict how changes to the ADM will impact districts and that information will be incorporated into FY23 budgets.

With the mid-year adjustments, the district is projected to end the year with a 6% fund balance. It was previously projected to end at just under 5%. The goal of the district is to retain 7% of the budget at the end of each year. Mr. Gindhart said the district always budgets conservatively and he believes the district will be closer to that 7% goal than is currently projected.

ITEM #3 PUBLIC PARTICIPATION

Cristy Gosset, a teacher at Mayfield Middle School, encouraged the board to move all schools to virtual learning for the next couple of weeks. She agrees that students should be in school but only if the schools can provide a safe learning environment. With so many staff absences and classes being combined, she does not feel like it is an optimal learning environment or a safe learning environment. She said teachers were being stretched to cover in person classes for subjects that they don’t know. She said often lesson plans provided by a teacher that had to be absent aren’t used because the students are combined with a class for another subject. She said teachers are more experienced with preparing virtual learning plans but advanced notice is still needed.

Retired Putnam City teacher and current substitute, Richenda Bates encouraged the district to consider increasing substitute pay. She cited examples of Yukon’s substitute compensation of $85.00 per day for certified substitutes. Yukon also provides a stipend after a substitute has worked 10 days to offset the cost of the substitute’s background check. After substituting 25 days, the daily rate of pay increases by another $15. Yukon is also providing free admission to school events. She said that Oklahoma City Public Schools uses Kelly Education for substitutes. They are providing a $40 COVID stipend to increase the pay for their certified subs. She commended administrators that have been assisting with class coverage, saying that it was a moral boost for teachers to see the support from district administrators.

Lauren Querbach is a 1st grade teacher at Wiley Post Elementary School. She also encouraged the board to move all schools to distance learning until the recent COVID surge declines so that students and staff would have an opportunity to recover. She said she understands that students need to be in school but is concerned about the quality of “school” with so many staff absences. Mrs. Querbach feels that relationships are particularly important at their school and that it is hard on the students to have different people covering their classes. She said that their administration tries really hard to get classes covered before splitting students into other classrooms but said everyone is feeling the effects and that it isn’t sustainable to continue to cover classes.

ITEM #4 – SUPERINTENDENT’S REPORT

As we approach two years since the beginning of the COVID-19 pandemic, the impact it is having on our schools continues. As we all know, it has been Putnam City’s plan to do everything within our power to keep our students safely in class for in-person learning. Unfortunately, the recent spike in cases has caused a dramatic impact on our staffing resources. That is why we made the difficult decisions last week about first transitioning all our secondary schools and one elementary school to distance learning on Wednesday. The unfortunate situation of staff shortages in elementary schools increased to a point where we needed to add the rest of our District buildings to distance learning on Thursday. As you all know, this has stretched into today for Putnam City High and Capps Middle Schools. This was a last resort for us and we remain hopeful we will be back to full in-person learning this week.

However, the District Administration Team remains ready to respond to whatever our current situation is. We will continue to consult with public professionals and study the guidance coming from the federal, state and local levels. It is our responsibility to ensure our students have a safe environment so they can continue to receive the best possible education from our outstanding faculty and staff.

Turning to sports, big thanks to everyone involved in hosting the Putnam City Invitational a couple weeks ago. We had great attendance and some fantastic games. Our PC West girls finished second in the tournament, only losing to Classen SAS, a team ranked seventh nationally. Our PC North boys team earned another win this weekend to improve their record to 8-1.

Our PC Family also believes in giving back to our community. The latest example is helping our neighbors in Bethany with a temporary basketball facility. Their gym was flooded leaving their teams needing a home while repairs are completed. PC High has stepped in and will be hosting several of their events over the next few weeks.

Finally, I wanted to highlight our Teacher of the Year from Wiley Post Elementary, Lauren Querbach. She will be honored as the Teacher of the Game during the Thunder game on February 7th.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Central Elementary School for their presentation. She also thanked the public speakers for sharing their concerns with the board. She said board members are also concerned about the recent spike in COVID cases and staff shortages. She said she receives emails from staff and parents sharing their concerns and that it is a difficult situation for everyone. She enjoyed the Martin Luther King Day parade and said the float and the student groups that participated provided lots of exposure for Putnam City schools. She particularly appreciated the 2022 parade theme of “Resilient and Relentless” and thanked Tyrea Craig for organizing the float and activities. Mrs. Hopper commented that the Oklahoma PLAC is observing Public Schools Week February 21st – 25th this year and that it is a good opportunity to advocate state legislators for their support of public education. She also expressed her condolences on the Putnam City High School student and baseball player that passed away recently.

Steve Burger complimented Central Elementary School on their creativity and innovation. He recognized Principal Brett Bradley and Athletic Director Jerrod Gatz on hosting the Putnam City Invitational basketball tournament saying it was an “outstanding event.” He said it was great to see Putnam City represented at the MLK Day parade. Mr. Burger thanked the schools for the gifts in recognition of Board Appreciation Month. He also shared his condolences for the Putnam City student and for Judy Hopper whose mother also passed away recently. He said he’d like to see the district be more proactive in trying to attract substitutes to the district as well as giving more advance notice to patrons on school closings.

Gail LoPresto also thanked everyone for the Board Appreciation gifts noting that it wasn’t necessary, especially with how hard everyone is working currently. She is glad that Putnam City continues to require masks when other districts do not. She said she appreciates the public speakers, especially Cristy Gosset, for her observations and said that she fully supports and appreciates teachers and administrators.

Charity Avery recognized the public speakers for their comments. As a parent, she appreciates the frustration as schools have shifted to distance learning with little advance notice. She said the district is doing the best that they can and tries to give as much notice as possible. She has received many emails and tries to respond to as many as possible. She said that she truly appreciates the gifts and that she can’t thank the teachers and staff enough for all they do for the students. She mentioned being aware of Kelly Education Services and encouraged the district to look into their program as a way to supplement substitute resources.

Jay Sherrill said he agrees with the all the previous board member comments, and he also wanted to express his appreciation to substitute teachers. He said we really need to do all we can as a district to protect and keep our classrooms and schools safe.

   a.   Minutes for regular board meeting on January 3, 2022
   b.   Purchase orders dated December 15, 2021 through January 11, 2022 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Cash Summary
   e.   Activity Fund Transfer List
   f.   Sanctioning Applications
   g.   Elementary and Secondary Contracts
   h.   Overnight Travel (Amended at the table)
   i.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda including the amended Overnight Travel Recap that was provided at the table. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING COURSE DESCRIPTION GUIDE FOR THE 22-23 SCHOOL YEAR.

Gail LoPresto made a motion to approve Course Description Guide for the 22-23 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Jay Sherrill thanked everyone for the work involved in preparing the Course Description Guide and appreciates all the educational opportunities that the district provides to students. Steve Burger asked if students were able to apply for early graduation. Shelly Roper, Executive Director of Secondary Educations said that the state requires four years of high school courses to qualify for graduation. It is rare for the state to grant an exception and when it does, it is usually due to student hardship. Mr. Sherrill commented on concurrent enrollment programs helping students earn college credit while still in high school. Mr. Burger also commented on the tremendous work that goes into the Course Description Guide and expressed his appreciation.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COX COMMUNICATIONS FOR LOCAL AND LONG DISTANCE SERVICES FOR THE 22-23 SCHOOL YEAR. (AMOUNT VARIES MONTHLY FROM 23-11-094)

Gail LoPresto made a motion to approve contract with Cox Communications for Local and Long Distance Services for the 22-23 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR FINANCE DIRECTOR.

Charity Avery made a motion to approve Job Description for Finance Director. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Gail LoPresto said she was glad to see the position being reinstated after being vacant for several years.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:50 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Special Board Meeting January 31, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, January 31, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, January 31, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, January 27, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION AND POSSIBLE MOTION TO TAKE ACTION ON A RESOLUTION DETERMINING THE MATURITIES OF, AND SETTING A DATE, TIME, AND PLACE FOR THE SALE OF THE $9,200,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.

Gail LoPresto made a motion to approve Resolution determining the maturities of $9,200,000 of General Obligation Combined Purpose Bonds to be sold on Wednesday, March 2, 2022 at Noon at 5401 NW 40th, Warr Acres and designating Phillips Murrah P.C. as bond counsel. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR FEBRUARY 1, 2022 THROUGH MARCH 31, 2022. (NOT TO EXCEEED $400,000 FROM 22-11-793)

Charity Avery made a motion to approve Substitute Stipend for February 1, 2022 through March 31, 2022. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.

Dr. Rhodes said the administration was pleased to bring Items #3 and #4 to the board. If passed, the Substitute Stipend would go into effect February 1st. Federal ESSER funds would be used to increase substitute pay to the following rates through March 31, 2022:

•   Certified substitutes - $150 per day
•   Non-Certified substitutes - $135 per day
•   Long-term substitutes - $175 per day

Jay Sherrill asked if the increase in pay would be more of a reward to existing substitutes or if it would attract new subs to the district. Patricia Balenseifen, Chief Officer of Human Capital, said that the stipends are certainly a reward for current substitutes but the goal is to also attract new substitutes. She reported 7 new substitutes signed up that day. Steve Burger asked if the new rates could continue in the future. Dr. Rhodes said there would need to be a new source of revenue to extend the stipend after the ESSER funds have been used up. Mr. Sherrill stated that the current motion is for the increase to be through the end of March, 2022.

ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR JANUARY 4, 2022 THROUGH MARCH 31, 2022. (NOT TO EXCEEED $450,000 FROM 22-11-793)

Gail LoPresto made a motion to approve Class Coverage Stipend for January 4, 2022 through March 31, 2022. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.

Dr. Rhodes said that under the Negotiated Agreement, certified teachers are compensated if:

• they give up their plan period to cover a class
• classes are divided amongst the other teachers for a grade level when a substitute isn’t available

With approval, the Class Coverage rate would increase from $13.50 to $25.00 effective January 4, 2022 through March 31, 2022. The increase would come out of federal ESSER funds. Dr. Rhodes explained that there is a formulation used to determine compensation when a class is split. It is based on the number of students split between other teachers and the number of class periods that teachers have additional students but would be comparable to the $150 per day certified substitute rate just approved. Steve Burger asked if library staff, psychologists and teacher assistants would also receive the Class Coverage compensation. Dr. Rhodes explained this is for certified staff that have plan time. He said the administration team may be bringing a recommendation at a future board meeting that would address employees that are not giving up their plan period. Jay Sherrill confirmed that the timing would be retro back to January 4, 2022.

ITEM #5 – BRANDON CAREY, LEGAL COUNSEL WITH THE OKLAHOMA STATE BOARD ASSOCIATION, WILL BE CONSUCTING A BOARD DEVELOPMENT WORK SESSION WITH THE BOARD OF EDUCATION AS A PRELIMINARY TO THE FIVE-YEAR STARTEGIC PLANNING FOR THE DISTRICT.

Brandon Carey with OSSBA proceeded to lead the board members in a board development work session. He referred board members to O.S. § 70 on the powers and duties of the local board of education. He also provided them with the Oklahoma State Department of Education Accreditation Standards regulations that identify the roles and responsibilities of board members.

The following roles of the school board were identified:
      •   Advocates for all students
      •   Hires and evaluates the superintendent
      •   Approves and provides oversight for the budget
      •   Sets policy and holds superintendent accountable for implementation
      •   Establishes broad goals with the superintendent
      •   Interacting with the public and constituents

Board members asked about reviewing and updating board policies. Mr. Carey said that some districts have a committee that reviews and makes recommendations on board policies. Board members could serve on the committee if there was not a quorum of board members serving on the committee. He also said that legislative changes can necessitate policy revisions and those are usually recommended by the district’s legal counsel.

Mr. Carey also reviewed the role of the superintendent:
      •   Manages the day-to-day operations of the school district
      •   Effectively executes the policies/laws of the board, state, and federal government
      •   Understand the pressures placed on board members by the community
      •   Keeps board members informed about time sensitive issues in the district
      •   Serves as the educational leader in the community and provides sound recommendations to the board
      •   Provides information to the board in time to make fact-based decisions

Mr. Carey also recommended that board members should:
      •   Stay connected
      •   Let the superintendent lead
      •   Know the district’s message(s)
      •   Share official district communications
      •   Empathize with those affected by negative situations
      •   Always stress student and staff safety in emergencies
      •   Be encouraging
      •   Share great news
      •   Know the next step for referring questions
      •   Understand they are a citizen of the community unless they are at a board meeting

Mr. Carey then led board members through a series of scenarios to illustrate the application of the roles and responsibilities of board members and the differences between the board’s role and the superintendent’s role.

The regulations regarding the board of education meeting in executive session were also reviewed.
Executive sessions of public bodies will be permitted only for the purpose of:
      1. Discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee;
      2. Discussing negotiations concerning employees and representatives of employee groups;
      3. Discussing the purchase or appraisal of real property;
     4. Confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
     5. Permitting district boards of education to hear evidence and discuss the expulsion or suspension of a student when requested by the student involved or the student’s parent, attorney or legal guardian;
     6. Discussing matters involving a specific handicapped child;
     7. Discussing any matter where disclosure of information would violate confidentiality requirements of state or federal law;
     8. Engaging in deliberations or rendering a final or intermediate decision in an individual proceeding pursuant to Article II of the Administrative Procedures Act;

Mr. Carey reminded board members that no action could be taken in executive session. Board members asked if the minutes of the executive session should be read in open session once the board reconvenes. Mr. Carey recommended the board should read aloud the minutes.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:07 p.m. to adjourn. Charity Avery seconded the motion. Vote: Burger, aye; Sherrill, aye; LoPresto, aye; Avery, aye. Hopper had stepped out of the meeting prior to the motion to adjourn.

February 7, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, February 7, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 7, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – HARVEST HILLS ELEMENTARY

Lynn Johnson, Principal, led the Pledge of Allegiance and the Moment of Silence. She introduced Ashley Quate who is also a part of Harvest Hills’ administrative staff. She thanked parents for bringing their orchestra students to perform for the board of education. She said that orchestra practice occurs before school and expressed appreciation to the parents for allowing their students to participate. She also thanked the board and the administration for their commitment to fine arts in the district. Mrs. Johnson introduced the orchestra director, Jeremy Scott. This is Mr. Scott’s first year to direct the orchestra students at Harvest Hills. Mr. Scott said the students only had a couple of practices using their bows. The students performed 4 short pieces for the audience.

ITEM #2 STAFF REPORTS

Update on ESSER Budget – Matt Gindhart – Executive Director of Finance

Executive Director of Finance, Matt Gindhart, provided an update on the use of ESSER federal funding. He said the district had received a total of $74.164 million in Elementary and Secondary School Emergency Relief Funds from three separate legislative acts. The chart indicates the amount per legislation and the timeline in which the funds can be used.

Mr. Gindhart explained that there were surveys that were sent out to determine the best use of the funds for the district. He also said there was a consultation group that was established and is required to meet bi-annually regarding the use of the funds or when there is a change to the plan. Besides, administrators, principals, teachers, students, parents and school staff, the consultation group must include representation of tribes, homeless students, students with disabilities, civil rights groups, etc.

The funds have been used to provide the following:

Stipends	Nursing Staff	Mental Health Staff/Resources
Air Quality Equipment & HVAC Repair	Health/Hygiene Supplies	Technology Equipment/Supplies
PPE	LTE Service	Hydration Stations
Textbooks/Curriculum	Summer School	After School Care
Tutors	Contracts	Revaluation
Buses	Utilities	Insurance
Facilities Assessment	Security Cameras	Outdoor Classrooms
Software	Indirect Costs

Mr. Gindhardt provided the following chart showing the distribution of all ESSER funds to date:

Mr. Gindhart pointed out that $11.2 million of ESSER funds have been paid or allocated toward stipends for staff and provided the following chart to show the various stipends.

Judy Hopper asked if ESSER funds could be used to cover leave docks for staff that have to stay home due to childcare centers being closed. Mr. Gindhart said that would need to be reviewed and discussed in greater detail. Mrs. Hopper also asked if the funds were being used for technology and iPads. Mr. Gindhart indicated funds are being used for iPads and connectivity. The devices are reported under the “supplies” category because the individual cost of each iPad is less than $5,000 so they aren’t reported under capital expenses. Mrs. Hopper also wanted to know if ESSER funds could be used to purchase new financial accounting software. Mr. Gindhart responded that the funds could be used to purchase financial accounting software.

Jay Sherrill asked why the “supplies” category was a larger percentage of the ESSER III budget. Mr. Gindhart indicated that there was little lead time to prepare the ESSER preliminary budgets but they are evolutionary and will be adjusted as the consultation group meets and reallocates the resources. He said that the district is allowed to “re-budget” each year.

ITEM #3 PUBLIC PARTICIPATION

Liza Odom, a teacher at Mayfield Middle School, asked the board to consider paid leave for staff whose dependents must be isolated due to exposure or quarantined due to illness. She expressed appreciation for the COVID leave the district already provides but wanted the board to be aware of staff that have children that are too young to vaccinate. When the employee misses work because those dependents are isolated or quarantined, they use their own leave and potentially could be docked if they run out of leave. She spoke positively about the responsiveness of the board and administration in responding to emails that she has previously sent. She was also complimentary of the district’s day care facilities and understands that the staff are doing all they can to keep the children safe and feels fortunate that the district offers those facilities. Ms. Odom expressed concern that the district has temporarily closed the day care centers due to exposure and those staff members whose children attend day care end up using their own leave until the center re-opens. She does not feel it is fair to the employee to lose pay when the district made the decision to close the day care. She asked the board to consider providing dependent COVID leave as a possible solution to this concern.

ITEM #4 – SUPERINTENDENT’S REPORT

As educators, our relationships with legislators are extremely important. As we all know, each legislative session many bills impacting public education are proposed in Oklahoma and it’s vital that our representatives at the Capitol know how they would impact our children’s education. A couple weeks ago, the Putnam City Foundation and PCACT hosted our annual Legislative Breakfast at Capps Middle School. The District was represented by our educators, board members, foundation members, building and District administrators. The conversations were wide-ranging and positive with a focus on how we can help make a difference during the legislative session that got underway earlier today. We look forward to continuing these conversations over the coming weeks and months, and to being involved in Public Schools Week starting two weeks from today. Special thanks also to Principal James Burnett for hosting us at Capps and for giving a tour for legislators. Everyone was extremely impressed by our new facility!
I also wanted to highlight our partnership with the non-profit Donors Choose on a great opportunity for our classroom teachers. The State Department of Education has earmarked $6 million in ESSER grant funds to go directly to Oklahoma classroom teachers. The goal of the program is to get money directly to Oklahoma classrooms where the pandemic has had such an impact these past two years. Each teacher is eligible for a project up to $1,000 that they may apply for through the Donors Choose website. We distributed information about the program to building principals last week and look forward to helping our teachers apply for their grants.
As you all know, February is Black History Month and we’re marking its importance throughout the District. Our schools have events planned for students to learn about the impact of our outstanding black alumni and leaders. The District shared a video put together by our Equity, Diversity and Inclusion office on social media last week. If you haven’t had a chance to watch it, I’d encourage everyone to do so.
Finally, I have some very exciting news to share about our PC Orchestra and Band programs. Our District has been invited to participate in the London New Year’s Parade and Festivals in December 2023 – January 2024. This is a huge honor for our programs, and we are super excited that our students will have a chance for a trip of a lifetime.
Dr. Rhodes also mentioned the elections on February 8th and encouraged patrons to exercise their right to vote.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper mentioned that “Capital Day” is February 21, 2022 and many education groups are planning to meet with legislators and learn more about bills being considered this legislative term that will impact education. She thanked principals for working with her to put together a group of student leaders that she will take around the capital to meet with representatives that serve our district. Mrs. Hopper encouraged everyone to monitor OSSBA, CCOSA, OEA and OKPLAC social media alerts and postings to remain informed of the status of potential education legislation. She thanked the Putnam City Foundation and PCACT for hosting the legislative brunch saying the event was “fabulous” and board members were able to speak in depth with legislators regarding the upcoming session. Mrs. Hopper also thanked Tyrea Craig for the information she has been sharing about Black History Month. She also mentioned that Graciela Ramirez has worked hard to coordinate several parent nights to assist immigrant students and families to get acclimated to the district. Mrs. Hopper said she would be volunteering at a Tulakes Elementary parent night later this week.

Steve Burger also thanked PCACT and the Foundation for organizing the legislative brunch. He said public education is under attack and there are several bills that are concerning. He also encouraged people to consider public education when they cast their ballots in elections. He recognized Putnam City West and Putnam City North Parent Teacher Organizations for their informative websites, saying they are doing a “great job” of highlighting student achievements and events. Mr. Burger enjoyed the performances by Harvest Hills orchestra students saying that it brought back memories of his children practicing their instruments. He thanked Matt Gindhart for his presentation on the use of federal funds. He thanked Dr. Keely Frayser for using federal grants for staff to attend professional development opportunities. He said it was meaningful for staff to attend these conferences and to come back and share their learnings with other staff.

Gail LoPresto thanked Harvest Hills and Jeremy Scott for the orchestra students’ performance. She said it was a good reminder that Putnam City is one of the few districts in the state that offer orchestra. She recalled when the district was having to make budget cuts several years ago and orchestra teachers said they would be willing to teach elementary students orchestra in the mornings before school began. She said she is happy that the district still offers an elementary orchestra program and thanked all those involved in keeping it going.

Charity Avery said the student performance was “absolutely wonderful.” She enjoyed being able to interact with the students prior to the start of the board meeting. Mrs. Avery gave a shout out to a Putnam City West staff member that assisted in getting cleared a dangerous patch of ice near the bus loading area for special needs students. She did not get the staff members name but wanted to show her appreciation. She said she noticed as she drove around the district that the parking lots seemed to be clear, and she thanked those that work hard for the safety of others.

Jay Sherrill read an excerpt from a Proclamation on National Black History Month, 2022.

“Each February, National Black History Month serves as both a celebration and a powerful reminder that Black history is American history, Black culture is American culture, and Black stories are essential to the ongoing story of America — our faults, our struggles, our progress, and our aspirations. Shining a light on Black history today is as important to understanding ourselves and growing stronger as a Nation as it has ever been. That is why it is essential that we take time to celebrate the immeasurable contributions of Black Americans, honor the legacies and achievements of generations past, reckon with centuries of injustice, and confront those injustices that still fester today.”

Mr. Sherrill said the proclamation really spoke to him. Black history is our history and not only in the month designated for celebration. He went on to thank the “wonderful” Harvest Hills students and the “fantastic event” the PCACT and Foundation hosted. He agreed with the other board members regarding bills under consideration at the Capital and said that silence conveys permission and he encouraged everyone to speak up and contact legislators regardless of your position on any proposed legislation. Mr. Sherrill also stated that he received a lot of positive feedback regarding closing school during the inclement weather and using snow days instead of virtual learning days. He thanked everyone for the effort they put in every day.

   a.   Minutes for regular board meeting on January 18, 2022
   b.   Minutes for special board meeting on January 31, 2022
   c.   Purchase orders dated January 12, 2022 through February 1, 2022 inclusive for the 2021-2022 school year
   d.   Financial Reports
   e.   Activity Fund Cash Summary
   f.   Activity Fund Transfer List
   g.   Declaration of Obsolete Items
   h.   Elementary and Secondary Contracts
   i.   Overnight Travel
   j.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda which included an amended Overnight Travel Recap provided at the table. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING SUPPORT NEGOTIATED AGREEMENT FOR FY 21-22.

Gail LoPresto made a motion to approve Support Negotiated Agreement for FY21-22. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto thanked Chief Officer of Human Capital, Patricia Balenseifen and everyone that worked on the Support Negotiated Agreement.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB FOR INTERIOR RENOVATIONS PROJECT AT LAKE PARK ELEMENTARY SCHOOL. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-76-192)

Judy Hopper made a motion to approve contract between Owner and Architect with LWPB for Interior Renovations Project at Lake Park Elementary School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes said it was exciting to see these projects on the agenda as they resulted from the 2020 Bond, and he expressed appreciation to patrons for passing the bond. He said part of that bond included renovation and refurbishing of some of the older buildings in the district.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT OF POPE CONTRACTING, INC. AS CONSTRUCTION MANAGERS AT LAKE PARK ELEMENTARY INTERIOR RENOVATIONS PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-76-192)

Gail LoPresto made a motion to approve employment of Pope Contracting, Inc. as Construction Managers at Lake Park Elementary School for Interior Renovations Project. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING SUMMER SCHOOL AND EXTENDED YEAR PROGRAMS FOR 2022.

Gail LoPresto made a motion to approve Summer School and Extended Year Programs for 2022. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto asked what was different about Summer School and ESY programs from previous years. Dr. Rhodes indicated that the program is similar to last year where Summer School is open to all students. Federal ESSER funds make it possible to open enrollment without students needing to qualify to participate. Jay Sherrill commented that his daughter attended last year, and he saw improvement and retention of skills learned during the year. He would like to see the enhanced program continue after ESSER funds expire to enrich curriculum and to assist families through summer programs. Steve Burger asked if students were able to take courses that would allow them to work ahead of the required coursework. Dr. Rhodes said students don’t have to qualify so if there are advanced courses offered, students may enroll. Judy Hopper asked if credit recovery were a part Summer School. Dr. Keely Frayser, Executive Director of Curriculum and Instruction said that credit recovery is offered for high school students. Enrichment courses are offered primarily for elementary students.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MPROVISE, LLC FOR FINANCIAL CONSULTING SERVICES AS INTERIM EXECUTIVE DIRECTOR OF FINANCE FOR REMAINDER OF THE 2021-2022 SCHOOL YEAR. ($700.00 DAILY FEE AND $90 PER HOUR OVER 8 HOURS, AS NEEDED FROM 22-11-005)

Charity Avery made a motion to approve agreement with mProvise, LLC. for financial consulting services as Interim Executive Director of Finance for remainder of the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Hopper nay; Burger, nay; LoPresto, nay; Avery, aye; Sherrill, aye.

The motion did not pass. There was discussion prior to the vote.

Gail LoPresto felt the proposed contracted amount was excessive and preferred the posting be filled prior to the departure of the current Executive Director of Finance. She asked when Matt Gindhart would be leaving the district. There has not been a date set for his departure. Dr. Rhodes explained that the contract was structured like when the district hired a consultant to act as an interim for the Communications Director position until a replacement was hired. He indicated the consultant, Bruce Campbell, is a retired CFO for Francis Tuttle operating his consulting business under the name mProvise, LLC. The proposed contract indicates a daily rate, the consultant would not be working every day for Putnam City.

Judy Hopper asked who would be responsible for the daily operation of the business office if the consultant didn’t work every day. Dr. Rhodes said there are two positions currently posted for the business office and the goal would be to fill the Finance Director position first and hiring a consultant as an interim Executive Director of Finance would allow more time to fill the executive position.

Steve Burger asked if two positions were being hired to fulfill the current workload being done by the Executive Director. Dr. Rhodes explained the Finance Director position remained vacant after Shannon Meeks was promoted to Executive Director. Charity Avery said that having a Finance Director would assist in the operation of the department and would make future transition easier should the Finance Director or the Executive Director leave the district.

Steve Burger asked if the district was planning changing accounting software programs and if so when. Dr. Rhodes said the administrative team has researched and narrowed the list of potential programs but wanted the Executive Director of Finance to be included in the software selection process. Gail LoPresto asked how the software programs being considered were chosen. The state provides a list of approved vendors that the district would use in selecting a software program.

Jay Sherrill requested confirmation of the executive level duties the interim Executive Director of Finance would be fulfilling if the contract is approved. Some of the duties discussed include overseeing the audit and accountability processes, reporting, and the operations of the business office. Dr. Rhodes said if the contract is approved, there would be at least a two-week transition period before Matt Gindhart’s departure. Although the contract specifies a daily rate, the consultant would not be working every day and the contract would end at the end of the fiscal year or when the position is filled.

Judy Hopper said she did not understand why the interim Executive Director was needed if a Finance Director was expected to be hired within a short period of time. Jay Sherrill said he felt it was important to have an interim Executive Director to limit the district’s financial risk. He asked if the consulting rate was in line with industry standards. Mr. Gindhart said the rate was probably slightly less than current market rate.

Steve Burger asked if the system and staff in place could sustain operations until the Executive Director position is filled. Dr. Rhodes said the staff was extremely capable but would benefit from having a leader in the interim to assist with state reporting, teacher retirement reporting, board presentations, budgets, etc.

Gail LoPresto asked how many consultants were considered. Dr. Rhodes said there were two consultants that were researched. There are a limited number of consultants available that have the expertise needed. Mrs. LoPresto suggested the audit firm might have recommendations of consultants that could be considered.

Gail LoPresto said she would prefer the district accelerate the hiring process for the Executive Director position or research additional consultants to have more options from which to select.
Jay Sherrill asked from an audit perspective, what the risk would be to the district if the position is vacant for a short period of time. Matt Gindhart said there should be no reflection on future audits because the administration would assume leadership until a replacement was found. Mr. Sherrill said his preference would be that a CPA was overseeing that responsibility until the position was filled.

Charity Avery said she was familiar with the proposed consultant and felt he was very knowledgeable.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

Gail LoPresto made a motion at 6:09 p.m. to enter into executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 8:01 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto, and Jay Sherrill and Superintendent, Dr. Rhodes met in executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING THE SUPERINTENDENT’S CONTRACT FOR 2022-2023.

Gail LoPresto made a motion to approve the contract with Dr. Fred Rhodes, saying the proposed changes would be sent to legal counsel. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 8:02 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

February 21, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, February 21, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 21, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 18, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Steve Burger arrived just prior to Tulakes presentation.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – TULAKES ELEMENTARY SCHOOL

Danyelle Speight, Principal, led the Pledge of Allegiance and Moment of Silence. She introduced music teacher, Katie Wonderly. Ms. Wonderly said a tradition of Tulakes each year during Black History Month, pre-pandemic, typically consisted of a group of 30 to 40 students preparing a dramatic presentation and performing it during an all-school assembly. A benefit of the past couple of years, Ms. Wonderly said, is this program is now converted to a virtual program, allowing each student to participate instead of just a few students. She said each grade level puts together their own video and it’s fused into one video and enjoyed by the entire school. She shared a few inspirational clips from February 2021 and 2022 videos with the board and audience.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

We often talk about how blessed we are in Putnam City to have outstanding educators working throughout our District. We see it every day when we walk into any of our schools and see how hard everyone is working to provide our students with an exceptional education. Tonight, I’d like to highlight this year’s top five Excellent Educators as chosen by the District Teacher of the Year Committee. They’re also the finalists for our Teacher of the Year award. This year’s top five educators are Kim Robertson from Central Elementary, Lindsay Johnson from Western Oaks Elementary, Angela Farris from Western Oaks Middle School, Mercedes Daniel from Tulakes Elementary and Delois Byrd from Arbor Grove Elementary. Congratulations to all of you.

Today marks the start of an important week at our State Capitol. It’s Public Schools week, which is planned each year to help highlight the importance of Public Education around the country. This morning, I was honored to join Judy Mullen Hopper, several of our District educators and some of our amazing high school students for their meetings and a news conference with State Superintendent Hofmeister. We can all participate in Public Schools week here in Oklahoma by sharing the importance of our public schools with our legislators.

Our District was recently named the 6A state runner-up for the Oklahoma’s Promise scholarship program. That means we had the second highest number of graduates who met the requirements for the annual scholarship program. We are very proud of this great honor.

I also want to mention that thanks to a Board Action taken last month, Putnam City has had at least 62 new substitute teachers apply to the District. February is the first month of our stipend to increase District substitute pay, and it’s already having a major impact. Thanks to our Board for approving that stipend.

Finally, I wanted to take a minute to highlight a truly heroic act by one of our outstanding employees. On February 8th, bus driver Bob Olmstead was on his normal afternoon route when he smelled smoke in the cabin of the bus. Mr. Olmstead, a 29-year veteran of our District, immediately put his safety training into practice. He pulled the bus over and safely evacuated the four students who were inside. Oklahoma City Firefighters who were on the scene credited Mr. Olmstead with saving the lives of the students who were inside. Mr. Olmstead and his wife are here with us tonight. On behalf of our entire District, I’d like to thank Mr. Olmstead for his heroic efforts earlier this month.

After Dr. Rhodes report, Mr. Shbrone Brookings, Executive Director of Operations, shared a video from News 9, interviewing Mr. Olmstead and parents regarding the bus incident. Mr. Brookings honored and presented Mr. Olmstead with a Charleston’s gift card, donated by the Putnam City Foundation, and a Hero Award plaque.

Jay Sherrill, on behalf of the Board, thanked Mr. Olmstead for his everyday excellence, actions and training he brought to the table.

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper shared she was recently at Hilldale Elementary watching their archery tournament, coached by Mr. Charles Lance. She said lots of students were involved in this activity. Another event, Ms. Hopper attended was Afghan Parent Night, hosted at Tulakes Elementary and organized by Gracie Rameriz, Family and Community Engagement Coordinator. She expressed it was well-attended and heartwarming to see how the parents felt about our involvement. Mrs. Hopper said she recently had a conversation with Western Oaks Elementary Principal, Stephanie Treadway, regarding a recent event where the apartment complex next to the school lost heat. She said when the school found about it, the school and two teachers in particular, Mick Hoggatt and Grace Mercer, contacted social media. She said before the end of the day coats, blankets and food were donated and a nearby clinic also became involved. Mrs. Hopper said it was an amazing event, “just one of our schools, doing something kind for others.” In conclusion, Mrs. Hopper shared she had the privilege of being at the State Capitol this morning, participating in Public School Week along with six Putnam City West Student Council students. She said they visited state-representatives, including our own Tammy West. She mentioned some of the students signed up to be pages. On their way out, Mrs. Hopper shared they were able to meet and shake hands with Governor Stitt. She also spoke of State Representative, Tammy West’s bill on community schools. She said it’s already in place in Austin and Union Public Schools. Ms. Hopper explained it would begin as a pilot program and mean a person on our staff would oversee all our schools making sure students have all resources necessary and more federal funding for the program. It could entail having food banks and clinics on hand, afterschool programs, help with college enrollment and help for parents and more. Mrs. Hopper mentioned to Representative West, Putnam City would be happy to volunteer to be the first pilot for her.

Mr. Burger spoke about how emotional it was to learn about the bus fire. He said his first thought was about the kids. He mentioned for 40+ years, as a teacher and a coach, he was involved in bus driving and knows the training that is required and how dedicated the drivers are. He expressed how proud he was of Mr. Olmstead’s response and how the students responded. He said it goes back to relationship building and every member, whether it’s a custodian, resource officer or bus driver, is a part of a “team that makes it all work.” Mr. Burger shared athletic regionals and state for wrestling and swimming were currently in progress. He recognized Putnam City High for their five wrestlers who qualified for state, and said it was exciting one was a girl. He encouraged everyone to attend and support upcoming basketball regionals hosted by Putnam City North and Putnam City West High Schools. In conclusion, Mr. Burger mentioned there are many bills out there regarding public education. He reminded everyone of the importance of advocating for public education and encouraged everyone to write or call your legislators. He said public education is under attack and we have to stand up for ourselves.

Gail LoPresto said Mr. Bob Olmstead has been a friend of the board for a long time and thinks it’s great he attends board meetings. She also mentioned Mr. Olmstead is part of support negotiations. Mrs. LoPresto recognized his wife, Donna, who was in attendance, and who is also a bus driver for Putnam City, in her 12th year. She praised Mr. Olmstead for his efforts and said when she learned he was the driver, she knew we were in good hands. She expressed appreciation for what Mr. and Mrs. Olmstead do. Mrs. LoPresto said the Tulakes presentation was fantastic and said they make a big difference in lives of a lot of kids. Mrs. LoPresto thanked board member, Judy Hopper for always bringing legislative updates. Mrs. LoPresto expressed interest in finding out more information about the possible startup of a combined Mayfield and Western Oaks golf team.

Charity Avery thanked Tulakes for their presentation. She said she absolutely loved seeing all the children featured. She mentioned she especially enjoyed the little girl with a bit of sass! Mrs. Avery emotionally thanked Mr. Olmstead for his heroic efforts. She said when she saw the video, she was brought to tears, thinking of the possibility of her daughter being on that bus. She said she knows the parents truly appreciate him too. Mrs. Avery also expressed appreciation to all the administrators, principals, teachers and staff. She acknowledged everyone works long hours and deal with difficult situations, but said she knows everyone is doing the best they can. Mrs. Avery encouraged everyone to attend upcoming musicals, games and other school programs. She mentioned sometimes students may not have a parent or relative in attendance and having a teacher or someone there to support them is important and appreciated.

Jay Sherrill spoke of the parent-teacher conferences that occurred the past week and gave shout outs to PTO’s for their support, to the teachers for staying late and knowing the importance of parent engagement and to administrators for making the buildings a nice place to be. He said it was a lot of fun.

Mr. Sherrill asked board member, Judy Hopper, to share the best way to contact state legislators. She confirmed email was the easiest, since the response time is generally quicker. Ms. Hopper said phone calls may take longer to receive a response and that representatives also love in-person visits. Mr. Sherrill shared most people don’t know how to reach out, but said it’s not a difficult task to contact your legislator and encouraged everyone to do so, because it does make a difference.

        a.   Minutes for regular board meeting on February 7, 2022
        b.   Purchase orders dated February 2, 2022 through February 15, 2022 inclusive for the 2021-2022 school year
        c.   Financial Reports
        d.   Activity Fund Transfer List
        e.   Declaration of Obsolete Items
        f.   Renewal of Agreement with Employee Evaluation Systems, Inc. for TLE Observation and Evaluation System for teachers and administrators. (Not to Exceed $53,132.50 from 23-11-107)
        g.   Elementary and Secondary Contracts
        h.   Overnight Travel
        i.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger asked for clarification on g. regarding Putnam City North upcoming band trip contracts. He asked if they were funded through Activity accounts. Dr. Rhodes confirmed they come out of Activity Funds, with money raised through fundraisers.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EF – ATTENDANCE.

Judy Hopper made a motion to approve revisions to District Policy EF – Attendance. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
T

here was discussion prior to the vote.

Steve Burger mentioned from a classroom standpoint this policy appears to be more suggestion than policy. He wanted to know if this needs to be revised to have something that has more consequences for excessive non-attendance.
Jay Sherrill questioned if this would be related to Policy EF being looked at tonight, or should the holistic ramifications be dealt with through a separate policy. Gail LoPresto asked if there was a regulation. Dr. Rhodes stated this change tonight only had to do with distance learning. He also stated there is a grading policy, which is separate from attendance. Mr. Burger said in the past they were one in the same, but it had been dropped since grades earned cannot be taken away.
Jay Sherrill asked our district’s attorney, Laura Holmes, if there was something from a Board Policy with punitive action regarding attendance or if it was under a disciplinary policy. Ms. Holmes said it has changed over time to allow more flexibility. She explained the original policy may have had more of a penalty, but when that happens the board policy would take away the discretion of the administrator to determine any consequences. She stated administrators need to be able to take into account any circumstances that may be affecting the student. In addition, Ms. Holmes mentioned we now have the virtual piece to consider.
Judy Hopper said a parent letter is sent regarding truancy and Barb Crump, Executive Director of Elementary Education, confirmed the letter states parents could be turned over to the District Attorney’s office. Cory Boggs, Executive Director of Information Technology, added we have a District Truancy Officer who looks into situations to determine why students are not in school.
Laura Holmes read policy. EFR1 regarding student absences and tardiness which listed rewards for high school students for good attendance and absences not counted; such as ACT, college visits and funerals.
Jay Sherrill suggested the board get a copy of the policy and related regulations to see if needs are being met and if any language needs to be revised. He also stressed the importance of anything that comes up as a board and is discussed publicly to account for flexibility to not punish a student due to extenuating circumstances.
Dr. Rhodes reiterated what Laura Holmes stated regarding making changes to regulations and policies when a change needs to be made. He also said there have been times when some things have been moved into board policy.
Dr. Rhodes praised our District Truancy Officer for his hard work in contacting and working with parents to keep students in school. Dr. Rhodes said there are a lot of different situations, including students working and raising themselves. He said we will be happy to look further into this.
Gail LoPresto asked if the board wants to vote on this tonight. Jay Sherrill reminded the board a motion and a second was already made, therefore a vote needed to be taken. Steve Burger asked to table the motion. Laura Holmes said the person who made the motion could withdraw their motion. Judy Hopper originally made the motion and withdrew her motion.
Cory Boggs commented this revision was specifically about fixing a virtual problem. He encouraged the board to vote on this tonight, if possible, and come back later with changes. Mrs. Hopper agreed with Mr. Boggs and made another motion to approve the revision, but said she agrees it does need to be looked into further to come up with a plan.
Jay Sherrill suggested we send out the regulation to be reviewed. Steve Burger asked Cory Boggs if this was to make sure kids go virtual and stay logged in. Mr. Boggs explained it’s the legal way attendance is taken and determining they are present.
Steve Burger seconded the motion again.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO CITY OF OKLAHOMA CITY AT DOWNS ELEMENTARY FOR WATER AND WASTEWATER SYSTEMS.

Gail LoPresto made a motion to approve granting an easement to City of Oklahoma City at Downs Elementary for water and wastewater systems. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
The Board agreed to change the order of discussion and possible vote on Items #9 and #10.

ITEM #10 – DISCUSSION AND POSSIBLE ACTION REGARDING ADMENDMENT TO JROTC AGREEMENT AT PUTNAM CITY WEST TO ESTABLISH A 4-YEAR CYBER PILOT PROGRAM. (1/2 INSTRUCTOR SALARY FROM 23-11-000)
Steve Burger made a motion to approve the amendment to JROTC agreement at Putnam City West to establish a 4-year Cyber Pilot Program. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger said this was great.
Gail LoPresto invited and introduced Sr. Army Instructor Jimmy Thomas. Sr. Instructor Thomas said he is currently at Putnam City West, but very likely will be the first Cyber Instructor for this new program.
Mr. Burger asked if this program would give students the opportunity to obtain their license. Sr. Instructor Thomas confirmed it would and will be tied to industry certification.
Jay Sherrill mentioned he noticed this program was set up for two possible instructors and asked if he anticipates for this program to grow. Sr. Instructor Thomas explained Cyber Security is currently the fastest growing industry in the world and the first two instructors insure there will be two instructors for every program. He explained some of the programs starting this pilot don’t have a traditional JROTC yet. To ensure each program has two instructors, Mr. Thomas said the Army will be fully funding the second instructor. He also said the first year or two will be assessing and evaluating, so will likely not grow much until year four.
Gail LoPresto asked about getting something at Putnam City North. Shelly Roper confirmed it is being considered, but an application for Putnam City North has not been submitted yet.

ITEM #9 – DISCUSSION AND POSSIBLE ACTION REGARDING THE SUPERINTENDENT’S EVALUATION PROCESS AND DISTRICT POLICY DB.

Jay Sherrill began by stating the board wants to be aligned with the process, the tools and forms used to evaluate the Superintendent. He stated board members have expressed not being excited about the current process that was adopted a few years ago and it needs to be discussed openly. Ideally, he shared, he would like to move forward by ether adopting an old process, keep the current process or maybe establish a committee to adopt a new process.
Mr. Sherrill opened up discussion to Board members and also confirmed a motion was not needed since this was a discussion and possible action.
Judy Hopper suggested building a rubric from the job description. Jay Sherrill asked about the possibly of missing things in regard to the way the district operates, such as COVID, that may not be listed in the job description. Mrs. Hopper confirmed the last line of the job description covers these items by stating “performs such other tasks.” She shared she formatted a document of items using the job description that is more detailed than the current board policy, but also mirrors it. She suggested the board look it over and use it as a framework. She said it’s not something a decision needs to be made on this evening.
Jay Sherrill commented the board needs to reflect policy DB because there is language that was updated when the policy changed, but still has the old form and things in it that aren’t exactly what the board adopted and has been doing the past three years. Mr. Sherrill continued by saying regardless of what happens, the board policy needs to reflect it moving forward. He also stated it needs to be a fair evaluation tool and agreed upon by all, including leveraging input by the Superintendent.
Gail LoPresto said there needs to be a starting point and was impressed with Mrs. Hopper’s document. She also suggested having the Human Capital committee work on this. Mr. Sherrill said he wasn’t sure there was a Human Capital Committee, but said a committee could be established to bring recommendations to the board. It was suggested that Patricia Balenseifen, Chief Executive of Human Capital, serve on the committee due to her leadership in Human Relations and with her expertise in a good evaluation process. It was also recommended that Dr. Rhodes serve on the committee. Mrs. LoPresto asked if a Human Relations Committee is the correct choice to work on this. She suggested having two board members work on the process, stating it would take a lot of time and work. She agreed Dr. Rhodes, as a key player, should play a part, but maybe not in the initial research and development.
Mr. Sherrill said to keep in mind this would be the process in which a future board would leverage this action. He also reminded the board, out of respect for OSSBA, a lot of effort was put into the current tool mirroring OSSBA and said it’s used by many districts. He stated there was a reason the board adopted it in the first place, but confirmed the board gets to decide the process it uses.
Mrs. LoPresto suggested there be more discussion once a board committee looks at developing their own evaluation process. Mr. Sherrill reminded the board it would entail developing some type of rubric, ability and the process in which it is implemented.
Laura Holmes reminded the board there are state regulations that mandate certain areas in which an administrator has to be evaluated.
Gail LoPresto mentioned she didn’t know who changed the policy when the instrument was changed. Jay Sherill said he believes there were some revisions, but doesn’t think it reflects the policy and process that was adopted.
Laura Holmes expressed concern over the policy stating the process will be concluded before consideration of the Superintendent’s contract. She went on to explain previously when the Superintendent was on a three-year contract, it was less of an issue because you were adding on at the back each year.
Gail LoPresto explained during COVID, having to meet through Zoom, the board was unable to follow the current process. Laura Holmes said she had many districts have the same problem because they didn’t want to do the Superintendent’s evaluation through Zoom. She went on to say, Dr. Rhodes’ contract is renewed annually so wherever the evaluation process is, it needs to finish by January or December. Ms. Holmes said the current evaluation has not been completed and current policy says it has to be done by June. She also explained policy also states it must be done before the Superintendent is rehired. Ms. Holmes confirmed the evaluation still has some parts that need to be completed but said it should come to a conclusion when everyone signs off, Dr. Rhodes receives it and it’s completed during this fiscal year.
Laura Holmes said if the board chooses to do something different it should begin in July and be completed by next January or February at the latest. Jay Sherrill commented half the year is over by then, which makes it difficult. Ms. Homes agreed and reiterated if the board wants to hire the Superintendent in February, the evaluation has to completed by that time.
Steve Burger asked about state laws. Ms. Holmes explained historically, April 10 was the deadline to let teachers know whether or not they’ve been rehired, administrators, February or March and Superintendents, January or February. She said the law changed a number of years ago to the first Monday in June to let teachers know. Ideally, she said, you want to complete evaluations, prior to letting teachers know. Laura Holmes also mentioned that the district doesn’t want to wait too late to rehire staff so as not to lose administrators and teachers to other districts due to timelines.
Gail LoPresto mentioned she remembers doing the Superintendent evaluation in May. She said for last four quarters she thought they were good, and that should be the year, because of COVID and how crazy things were. Jay Sherrill confirmed the board was good because they met four times a year to go over modules. He said the year before, the prior Board President decided due to COVID, they wouldn’t meet, but the board still came together in June, possibly April, and did the entire evaluation process and filed it in the Superintendent’s book. He also said the board discussed when to meet and review the evaluation modules and has followed the schedule.
Mr. Sherrill stated each year the Superintendent gets 4 formal evaluations over different modules and they are filed. He said even though it’s not the board’s policy, this should meet the letter of the law. Laura Holmes said there was no requirement under the law that requires a written evaluation of the Superintendent, however the Board’s policy has that procedure.
Mr. Sherrill explained the current board came together 3 years ago and adopted a new policy that has been followed ever since, even though the changes weren’t reflected. He agreed the Board needs to figure it out. Mr. Sherrill said the Board agreed to a process and has followed the process. Laura Holmes agreed and said it’s just the timing was off. Both Mr. Sherrill and Mrs. LoPresto agreed with her. Mrs. Holmes stated others have also been off because of COVID, but said it was less of an issue when it is an ongoing contract, opposed to a 1-year contract.
Steve Burger wanted to know if the Board violated the policy because of voting on the contract prior to completing the evaluation. Laura Holmes answered the policy was violated, but it was not a violation of the law. Ms. Holmes explained it doesn’t undo or negate what was done. Jay Sherrill stated going forward it can and should be corrected. Gail LoPresto wanted confirmation there was a 1-year contract with Dr. Rhodes. Ms. Holmes confirmed there was.
Jay Sherrill asked the board if they wanted to keep the policy the way it is today and start following it with changes to the process to match the policy or establish a committee to look into a new tool and new process in which the committee can bring a recommendation to the board to be discussed and agreed on. Gail LoPresto agreed this should be done. Steve Burger also was in favor of a committee. Judy Hopper suggested using the OSSBA to finish off this year.
Judy Hopper asked for the Board to abide by the policy in the future, how can it be made to work if the Board wants to do the Superintendent’s contract by February/ Jay Sherrill said a multiple year contract could be signed. Laura Holmes suggested the evaluation period could be from January to December. She said you could go over the fiscal year, but the board would need to designate what periods of time to evaluate. Gail LoPresto asked what this has to do about a multi-year contract. Laura Holmes explained the time frame of evaluating a multi-year contract opposed to a 1-year contract. Gail LoPresto shared there has only been 1 multi-year Superintendent in the past 25 years, Dr. Randy Dewar. She said all Superintendents wanted and were on a 1-year contracts.
Jay Sherrill verified the Board will continue with the current process for this fiscal year. Laura Holmes confirmed once the Board knows what they want to do as far as an evaluation tool, the policy could be made to fit within the timeframe as the evaluation. Board Members were in agreement.
The Board discussed forming an evaluation committee and having Dr. Rhodes, Patricia Balenseifen and Laura Holmes involved. The Board will provide a preliminary framework for the evaluation committee to utilize. Jay Sherrill said he will reach out to Board members individually to establish the committee. He said the next step would be for the committee to bring recommendations to the board to be discussed.
Mr. Sherill thanked Laura Holmes for her expertise and input.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2022-2023 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL AND SHELLY ROPER PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

Gail LoPresto made a motion at 6:06 p.m. to enter into executive session for the purpose of discussing renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:31 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto and Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2022-2023 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL AND SHELLY ROPER.

Gail LoPresto made a motion to renew employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #15 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:32 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Special Board Meeting March 2, 2022

SPECIAL BOARD OF EDUCATION MEETING
Wednesday, March 2, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Wednesday, March 2, 2022 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Monday, March 1, 2022 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 12:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Steve Burger was absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $9,200,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.

Jordan Smith, financial advisor at Stephen L. Smith Corporation, provided details of 3 bids that were submitted. He also provided a list of recent bond sales for comparison and commented that the bids submitted were in line with current market rates. He said the district had forecasted conservatively for a 3% interest rate and that the interest rates submitted on the bids were less than projected. The bids submitted:

   Bids Received                                        Net Interest Cost       Interest Rate
   The Baker Group, Oklahoma City, OK   $508,700.20              1.579814
   RW Baird & Co., Milwaukee, WI              $600,438.00              1.864714
   Bank of Oklahoma           $614,238.00                1.907571

Charity Avery made a motion to accept the low bid from The Baker Group, Oklahoma City, at an interest rate of 1.579814 percent on the Sale of the $9,200,000 General Obligation Combined Purpose Bonds, dated: April 1, 2022. Gail LoPresto seconded the motion. Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $9,200,000 BY THIS SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.

Charity Avery made a motion to authorize the issuance of the $9,200,000 General Obligation Combined Purpose Bonds, dated: April 1, 2022, and fixing other details for the issuance of said bonds. Judy Hopper seconded the motion. Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Mr. Smith said this motion allows Stephen L. Smith Corp. to complete the necessary registrations and legal documents to complete the bond sale transaction.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

At 12:12 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion.Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

March 7, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, March 7, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 7, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – KENNETH COOPER MIDDLE SCHOOL

Jason Burkhart, Principal, led the Pledge of Allegiance and Moment of Silence. He thanked Dr. Rhodes and the Board for allowing him to brag on Cooper Middle School. He stated it was an honor for Cooper to be represented during Youth Arts Month and shared fine arts has always been important to him. He said Cooper Middle School takes great pride in their performing/visual arts programs.

Mr. Burkhart introduced Orchestra Director, Sara McKean, and said over the past two years, Ms. McKean has done an amazing job of rebuilding their program. He congratulated her on recently being appointed the district’s new Silver Springs Director and said under Ms. McKean’s direction, Cooper’s orchestra enrollment has tripled. Mr. Burkhart also shared they earned superior ratings at OSSAA contests and had 6 members qualify for North Central Honors Orchestra.

Director, Sara McKean thanked the board for allowing them to share their music and said it was special to them. The orchestra played two pieces they performed at state contest this past week.

Board President, Jay Sherrill, thanked Mr. Burkhart, Ms. McKean and the orchestra for a fantastic performance and said, “Student performances were always the best part of any board meeting.”

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS.

Brandy Ball, Fine Arts and Gifted Coordinator, explained Youth Arts Month is a nation-wide celebration of the arts. She said thinking about our new district logo and how wonderful it is to be able to come together and perform again. This year’s theme for our Youth Arts Month celebrations is “VISIBILITY.”

Highlights of tonight’s Putnam City’s Youth Arts Month program included:
1.   Art work displayed throughout the building
2.   Silver Strings Quartet directed by Sara McKean
3.   Kenneth Cooper Orchestra performance directed by Sara McKean
4.   Elementary video music performance from Northfest, featuring students from Ralph Downs, Harvest Hills, Will Rogers, Dennis, and Wiley Post singing “Dancin’ on the Rooftop.”
5.   Putnam City West Trumpet Quintet performance, under the direction of band chair Charya Wolfe (Director, Edward Hudson, was not present due to a musical rehearsal.)
6.   And the opening number from the Putnam City High School’s musical, “Once on this Island,” directed by Allyson Kubat.

Ms. Ball recognized the following Fine Arts District Team Chair Leaders. She praised them for working above and beyond the classroom to support all our fine teachers and students.

Emily Funkhouser – Elementary Music
Doug Flemming – Performing Arts
Alicia Underwood – Elementary Visual Art
Kristin Geist – Orchestra
Laura Ogles – Secondary Visual Art
Stephanie Keegan-Moring – Secondary Vocal Music
Charya Wolfe – Band
Sara McKean - Silver Strings

Emily Funkhouser, music teacher at Ralph Downs Elementary, read the following Youth Arts Month Proclamation:

Youth Arts Month Proclamation

WHEREAS, arts education contributes powerful educational benefits to all elementary and secondary students including the following:
•   Fine Arts education develops students’ creative problem-solving and critical- thinking abilities;
•   Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
•   Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
•   Fine Arts education reinforces and brings to life what students learn in other subjects;
•   Fine Arts education interrelates student learning in production, history, communication, citizenship and aesthetics.

WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;

THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.

NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.

Ms. Funkhouser asked Board President, Jay Sherrill, with the board’s consideration and vote, to approve this proclamation declaring March as Youth Arts Month.

Brandy Ball presented the 2022 Putnam City Youth Arts Month Visual Art Showcase Winners with certificates. The three special honorees and recipients were:

Northridge Elementary: Noemi Martinez, 5th grade, teacher - Amanda Davis
Cooper Middle School: Sydney King, 8th grade, teacher - Meleia Meyer
Putnam City Academy: Emma Renton, teacher - Steve Whitfield.

Ms. Ball encouraged everyone to view the Youth Art Month student gallery displays throughout the administration building and at school sites around the district. She extended an invitation to attend musicals, plays, concerts, and events around the district this month. She said posters were displayed above the sign-in table with details and dates.

Ms. Ball was excited to announce London representatives were visiting Putnam City North High School on Wednesday to officially invite our orchestras and bands to participate in their 2023-2024 New Year’s Eve celebrations. She congratulated our directors and students whose dedication to music earned them this honor and opportunity.

Ms. Ball said on March 15th the Skydancer Bridge will be lit in honor of Putnam City Arts.
She also invited everyone to attend the annual District Fine Arts Festival on May 7th at Putnam City North High School.

In closing Ms. Ball thanked everyone for attending.

President, Jay Sherrill, thanked Brandy Ball and everyone for their performances.

Gail LoPresto made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #4 – SUPERINTENDENT’S REPORT

Last week included one of my favorite events of the year, an opportunity to honor our amazing Putnam City educators at the Teacher of the Year presentation. At our last Board meeting, I highlighted our top five excellent educators as chosen by the Teacher of the Year Committee and tonight I’m honored to recognize Delois Byrd as the 2022 Putnam City District Teacher of the Year. Mrs. Byrd is a Special Education teacher at Arbor Grove Elementary and as Principal Brenda Davis recently said, has helped countless kids learn to read. Interesting enough, I was able to meet the younger brother of Delois, who flew in just to be at the Teacher of the Year event to congratulate his sister. He shared with me a story from their childhood. Delois, a couple of years older, had first learned to read and expressed her excitement. She said to him, I have learned to read, and I will also teach you to read because it opens a whole new world. How cool is that! Her first student was her younger brother. Congratulations to Mrs. Byrd. You make us Putnam City Proud!

Last month, the State Department of Education made several million dollars available for Oklahoma classroom teachers through a partnership with Donors Choose. I’m pleased to report tonight that 176 of our teachers had their projects funded for a total of more than $93,000. Thanks to our teachers for participating and helping attract this great investment in our students.

I’m also very excited to share that our new Putnam City logo recently won a major award. The Addy’s are advertising’s version of the Emmy or Grammy awards. Our new branding was awarded a gold Addy in the logo design category for Oklahoma and now moves on to the District and National awards later this year.

We have some great sports news too. Our PC West boy’s basketball team advanced to the State Tournament. The Patriots open state play on Thursday afternoon at OU in Norman. Good luck to them! I also want to highlight the PC West girls and PC North girls and boys teams who all made it to the Area Tournament last weekend. We’re proud of all of our PC Teams!

Finally, as we are on the eve of Spring Break, I want to thank everyone in our District for your continued hard work and support. There’s no question this has been one of the most challenging school years any of us have experienced, but our amazing educators have continued to keep a positive attitude and bring their absolute best to our Putnam City classrooms each day. Our kids are benefiting for your efforts each and every day and we appreciate you. I hope everyone is able to get away to rest and re-charge during the break. When we return in a couple weeks, we’ll have just nine weeks left in the school year!

Dr. Rhodes thanked PCACT and the Foundation for their involvement in putting on Teacher of the Year event.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked each of the student groups that performed and spoke of the importance of fine arts in our student’s education. Mrs. Hopper also talked about the importance of social emotional learning tools provided to our teachers and how they can help in our classrooms. Mrs. Hopper commented about an email sent out by Sarah Tempest, District Testing and Counselor Coordinator, to principals with information regarding the website, “We.org.” She expressed how easy it was to use and the fabulous content and activities it offers. She also shared last week she participated in a presentation by the SEC committee with Dr. Kevin McPherson and Dr. Gregory McPherson. She said the workshop entailed social/emotional engagement and expressed it was so good she felt like she was on a retreat. Currently, Mrs. Hopper said the doctors are working with students at Putnam City North, Tulakes Elementary and Coronado Elementary. Mrs. Hopper provided a legislative update saying that we need to keep an eye on Senate Bill 1442 currently under consideration. The bill prohibits public schools from using certain funds to promote concepts of social emotional learning. Ms. Hopper also encouraged anyone who has a YES! Grant need, to please submit them to Jennifer Seal, Putnam City’s Foundation President. She closed by congratulating teacher Kim Tran at Rollingwood for her Black History presentation last week.

Steve Burger thanked the groups for their outstanding performances. Mr. Burger also congratulated the visual art winners. He read an email he received from retired administrator-teacher, Jacky Parish, who currently subs for our district. Mr. Parrish thanked the board for approving Substitute Covid Stipends for February and March and spoke of the increased number of substitute teachers the district is getting and the positive impact. Mr. Parrish expressed hope for it to continue the rest of the school year. Lastly, Mr. Burger shared concern over current hardship situations our students and their families may be facing due to prices on the rise.

Gail LoPresto started by saying how proud she is to be part of a District that values the Fine Arts like Putnam City. She said we are known for our Fine Arts programs. She congratulated Coordinator, Brandy Ball, principals and teachers for their hard work and efforts. Mrs. LoPresto stressed It’s not something that happens everywhere and it’s so important to our student’s education.

Charity Avery also thanked everyone for their performances and said how great they were. She mentioned all the competitions that have occurred these past few weeks and congratulated each student on their hard work, dedication and amazing results. Mrs. Avery publicly recognized Western Oaks Middle School teacher Mark Fuller who is retiring from the district this year. She shared Mr. Fuller taught several members of her family and said he has done a wonderful job for our district and will be truly missed.

Jay Sherrill commented that you don’t have to look far to find excellence in the performing arts, athletics or any of our many extra-curriculars our district offers. He said this is a wonderful time and year, but it’s just one month and we have excellence happening all year-around. Mr. Sherrill encouraged everyone to support these events and activities. He shared it’s so great to see how the arts have impacted his family personally, as well as district families and said he loves to be part of a district that cares so much and continues to invest in our students, families and community. He thanked teachers for making it happen.

        a.   Minutes for regular board meeting on February 21, 2022
        b.   Minutes for special board meeting on March 2, 2022
        c.   Purchase orders dated February 16, 2022 through March 1, 2022 inclusive for the 2021-2022 school year
        d.   Financial Reports
        e.   Activity Fund Cash Summary
        f.   Elementary and Secondary Contracts
        g.   Out-of-State Trips
                i)   Putnam City High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
                ii)   Putnam City High School Air Force JROTC cadets to Orlando, FL on May 23-27, 2022 to tour the Kennedy Space Center and the Naval Air & Space Museum
        h.   Overnight Travel
        i.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.

Judy Hopper made a motion to approve renewal of employment for certified administrators as listed on Attachment B for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Jay Sherrill thanked administrators and said he appreciates their hard work.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO APPROVE REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

Judy Hopper made a motion to approve Revised Federal Claims Approved Signatures for the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye

Dr. Rhodes commented on items #9 and #10 and explained anytime there is a change in the business office, we have to have board approval for the new person to be able to certify and approve certain expenditures. He said these particular items will entail additional federal funds that we will be receiving called American Recovery Program.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO APPROVE REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

Gail LoPresto made a motion to approve Revised Emergency Federal Claims Approved Signatures for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF FINANCE AND A HEAD FOOTBALL COACH AT PUTNAM CITY WEST PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

Gail LoPresto made a motion at 5:48 p.m. to enter into executive session for the purpose of discussing employment/appointment of an Executive Director of Finance and a Head Football Coach at Putnam City West pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:59 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Steve Burger, Gail LoPresto, Charity Avery, and Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing employment/appointment of an Executive Director of Finance and a Head Football Coach at Putnam City West pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF FINANCE.

Gail LoPresto made a motion to employ/appoint Ryan Spilman as Executive Director of Finance. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO EMPLOY/APPOINT A HEAD FOOTBALL COACH AT PUTNAM CITY WEST.

Judy Hopper made a motion to employ/appoint Willis Alexander Jr. as Head Football Coach at Putnam City West. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, nay; Sherrill, aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

Gail LoPresto made a motion at 7:00 p.m. to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:27 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Steve Burger, Gail LoPresto, Charity Avery, and Jay Sherrill and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #18 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:28 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Special Board Meeting March 8, 2022

SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 8, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 8, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.

Dr. Fred Rhodes welcomed board and administration members and began the discussion by reviewing the current strategic plan developed during the 2016-2017 school year.

Insert Graphic Here:

He gave some examples of goals that had been achieved:
•   Virtual, on demand professional development
•   Advanced degrees – many district and site administrators working toward doctorate degrees
•   Student access to appropriate technology on demand
•   Robust STEM program
•   Excellent administrator internship program
•   Childcare for employees

The district is still working toward some of the goals included in the previous strategic plan:
•   Community partnerships to provide wrap around services for students and their families
•   University partnerships
•   Staff diversity

Dr. Rhodes said the district started the planning process last year with the development of the new “Go Boldly” logo. During that time, stakeholders were surveyed and provided Information that was used to develop the rebranding and new logo. The administrative team then used that information to provide a framework as a starting point for the strategic plan. Brandon Carey with OSSBA will lead the board in a process to review the framework and to provide feedback that will then be used to develop the final strategic plan.

Executive Director of Operations, Shbrone Brookings presented the proposed vision and mission statements.

Proposed Vision Statement: To be an inclusive home for all students, served through innovation and excellence for success in life. Key words from rebranding surveys to develop the proposed vision included: home, inclusive, excellence and innovation.

Proposed Mission Statement: To provide a transformative experience that ignites a passion for learning, sparks imagination, and empowers student to achieve personal success and enrich the community. The key concepts incorporated in the mission statement included: ignite, spark, passion, empower, transform, achieve, successful, enrich.

Dr. Keely Frayser, Executive Director of Curriculum, Instruction & Assessment, presented three focus areas the administrative team felt were important to identify before developing specific goals. The focus areas incorporate everything the district does that impacts students, both directly and indirectly. The proposed focus areas are:
•   Empowerment – Relationships and School Culture/Climate
•   Excellence – Academics and Beyond
•   Environment – Resources

Empowerment would include all student services including non-academic areas and all forms of internal and external communications.

Excellence would incorporate curriculum and instruction, professional development, and all extracurricular activities.

Environment includes all resources utilized by the district to support students and staff. Shbrone Brookings mentioned the infrastructure works together to provide for the whole student. Some of those departments and services mentioned were facilities, human resources, technology, food service, financial services, etc.

Brandon Carey then reviewed the proposed vision statement and encouraged board members to share their responses to the statement and to provide additional ideas they would like to include in the vision statement. Board members then discussed and recorded all ideas for reference in developing the final vision statement at a future meeting.

Feedback regarding the vision statement included incorporating the “Go Boldly” slogan into the statement. Also discussed was the importance of communication and overcoming language and cultural barriers to engage the community and all parents. Board members also discussed that the vision statement needs to be adaptable for the future.

Mr. Carey then led the board through the same steps for the proposed mission statement. Again, all ideas and explanations were listed so they could be referenced later for developing the final mission statement.

The board discussed that safety of the students and staff is extremely important and suggested that might need to be added to the mission statement or perhaps emphasized in the “focus areas.” They discussed that celebrating diversity, inclusion and equity is necessary to prepare students for real world experiences and should be embodied in the strategic plan.

Mr. Carey also began the process for the three proposed focus areas. The board was still discussing the first focus area when the meeting was adjourned.

ITEM #3- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 7:01 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

Special Board Meeting March 21, 2022

SPECIAL BOARD OF EDUCATION MEETING
Monday, March 21, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 21, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, March 10, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.

Dr. Fred Rhodes welcomed board and administration members and Brandon Carey with OSSBA. Brandon Carey did a brief review of the feedback provided at the March 8, 2022, meeting of the proposed vision and mission statements and the proposed focus areas. Board members were given an opportunity to expound upon the feedback from the previous meeting. Every idea was captured so that it could be reviewed and considered as the strategic plan is completed.

Board members picked back up with the proposed “Empowerment” focus area and reviewed their feedback and added some new ideas for this area. Empowerment refers to relationships and school culture or climate. Non-academic student services and communications (internal and external) are examples of components of the “Empowerment” category.

Some of the discussion centered around “Empowerment” focus included:
•   Providing schools with wrap around services to meet the whole needs of the student.
•   Inclusivity and equity of services and opportunities for all students regardless of cultures, languages, disabilities, etc.
•   Study census and demographic information to be proactive in anticipating and/or responding to trends and changes for future. (Example: where is the population growth and allocating resources to those areas.)
•   Make certain identifiable goals are measurable.
•   Expanding services to include more vocational programs, social emotional learning, alternative programs; extracurricular activities to keep students engaged.

Brandon Carey then invited board members to provide their responses to the next proposed focus area “Excellence.” This category includes academics but also applies to all activities, clubs, sports, organizations, and competitions that students can participate in. Board members were encouraged to add all new ideas to be considered within this category. Each thought was discussed and captured for review and possible inclusion in the final strategic plan.

The board did not complete the “Excellence” focus area before they adjourned. They will begin at that point at the next special board meeting for strategic planning on Thursday, March 24, 2022.

ITEM #3- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 7:04 p.m. Gail LoPresto made a motion to adjourn. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

Special Board Meeting March 24, 2022

SPECIAL BOARD OF EDUCATION MEETING
Thursday, March 24, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, March 24, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, March 22, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED SUMMER SCHOOL PROGRAM FOR 2022.

Charity Avery made a motion to approve the Amended Summer School Program for 2022. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes explained that the amendment included an increase in pay for summer school to recruit more teachers and staff to sign up for summer school. Federal funds would be used for the summer school program. The amendment also included changing elementary and middle schools to Monday – Thursday to encourage student participation. High School would remain Monday – Friday since it is primarily credit recovery.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR APRIL 1, 2022 THROUGH THE REMAINDER OF THE 21-22 SCHOOL YEAR. (NOT TO EXCEED $500,000 FROM 22-11-793)

Judy Hopper made a motion to approve the Substitute Stipend for April 1, 2022 through the remainder of the 21-22 school year. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger asked if the substitute pay could be reviewed before the start of the 22-23 school year. He would like to extend the increase in substitute compensation even after the federal funding expires to make the district more competitive with or better than other districts.

ITEM #4 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.

Dr. Fred Rhodes reported that he and Jay Sherrill presented the proposed vision, mission and focus areas to the Putnam City Foundation at one of their recent board meetings. He said they will continue to present to other stakeholders for their input.

Board members reviewed the proposed “Excellence” focus area pertaining to “Academics and Beyond.” This category includes not only academics but all activities, clubs, sports, organizations, and competitions available to students.

Some of the discussion regarding “Excellence” included:
•   Recruiting and retention of the best teachers/staff and providing additional professional development to assist emergency certified teachers in transitioning to standard certification.
•   Review professional development opportunities to ensure training is being shared within the district and resources are being used to maximize impact.
•   Exceed required state standards and find alternatives within the required guidelines.
•   Expand I-Cap, gifted, extracurricular, alternative, career tech, concurrent, social emotional learning programs.

Brandon Carey then invited board members to provide their responses to the next proposed focus area “Environment.” Included in this category is all resources including departments that support students and staff. Examples are Human Capital, Finance, Technology and Operations. Board members were encouraged to add all new ideas to be considered within this category. Each thought was discussed and captured for review and possible inclusion in the final strategic plan.

Discussion pertaining to “Environment” included:
•   Clean, safe, and attractive facilities with new schools/building based on population growth and activity or program needs.
•   Long term investment strategy to ensure district maintains financial stability.
•   Project future technology needs for students and staff.
•   Increase visibility and standardize virtual communication across the district.
•   Recruitment/retention of teachers and staff via exit interviews, expansion of employee childcare, bimonthly pay, etc.

The next steps in the process were discussed. Dr. Rhodes said that the proposed vision, mission and focus areas will be shared with principals and faculty so they can respond with their ideas and needs within their buildings. He also plans to get feedback from PTOs, Putnam City Museum, and possibly host townhall meetings to include parents.

The administrative team will take all the feedback and make sure that it is aligned within the proper category and prioritized for implementation. The updated five-year strategic plan would then be presented for final approval. Dr. Rhodes hopes that would be achieved before the end of the summer.

Board members thanked, Brandon Carey with OSSBA for his assistance.

ITEM #5- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 6:52 p.m. Steve Burger made a motion to adjourn. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

April 4, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, April 4, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 4, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 1, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Sandy Lemaster, board clerk; and others. Dr. Fred Rhodes was absent due to illness.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORONADO HEIGHTS ELEMENTARY

Stephanie Wallace, Principal, led the Pledge of Allegiance and the Moment of Silence. She showed a video of Coronado students observing Global School Play Day which is held on the first Wednesday of February annually.

The purpose of the “play day” is to give students the opportunity to “just play” and the teacher takes on the role of a “coach.” Students are allowed to bring toys from home, but the toys can’t be digital. Students build social skills, solve problems, use their imaginations and creativity and “work” collaboratively during Global School Play Day.

Mrs. Wallace said Coronado Elementary is planning to have another School Play Day on May 13th and board members and administration are invited to attend. She also said their counselor, Mrs. Lamb Swanigan has challenged other Putnam City schools to have their own School Play Day.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

Jeff Bardach, Communications Director, read the Superintendent’s Report on behalf of Dr. Rhodes.

The month of April and the start of Spring signal many new beginnings. For those of us in education, it signals the beginning of an exciting and busy time for our District. As we’re coming out of two years of our events being severely impacted by the Covid-19 pandemic, we’re so excited to have many of our beloved Spring events back on the calendar. This Thursday afternoon we’ll host our District Career Fair from 3-6pm at Francis Tuttle’s Reno Campus. In the coming weeks, we’ll celebrate being back together for the Putnam City Cancer Classic 5K Run and the Foundation’s Wall of Fame Celebration. We’re also just a few short weeks away from graduations at all three of our high schools. We’re so excited for Spring!

We are also excited to welcome the newest member of the District Administration Team. Ryan Spilman joined us last Monday as our new Executive Director of Finance. Mr. Spilman comes to Putnam City as a graduate of the University of Oklahoma where he also earned his MBA. He’s a US Army Veteran who has spent the past two and a half years with Meta Special Aerospace in Oklahoma City. Mr. Spilman is married with two children and a third on the way. He’s not here tonight as he’s completing his Military duties, but we welcome him to the Putnam City Family!

And finally, as many of you know, we have a School Board Election tomorrow for Office Number 2. We encourage all registered voters in that area to exercise your right to vote. If you’re not sure if you live in the district for Office Number 2, you can go to okvoterportal.okelections.us, put in your voter registration information and find out. The polls are open from 7am-7pm.

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper loved Coronado’s presentation and said she believes in children learning through play. She said it also aligns with legislation that was passed last year allowing schools to designate play time for younger children. Mrs. Hopper attended the recent Science night at Capps Middle School and recognized Gracie Ramirez for organizing the event. She also mentioned that Tyrea Craig has organized student panels on Wednesday, April 6th in the Board Room where students get to provide feedback that will be considered as the district continues to work on a 5-year strategic plan. Mrs. Hopper recognized the faculty at Putnam City North, particularly the office staff, as they dealt with a water shortage at the school. She said the office staff is really the first responders when issues arise, and they work very hard to assist parents and students in a calm and soothing manner. She mentioned that there is a vacancy on the administrative team that the board members want filled so there is a second in command. She also mentioned that Summer Recharge pay is $35 per hour and encouraged teachers to sign up to work summer school.

Steve Burger also gave a shout out to the Putnam City North staff and said they were a good example of everyone pulling together. He mentioned that there are other elections in the metro area and encouraged patrons to vote for any elections in their district even if they didn’t live in Putnam City Seat #2. He said that it is important for middle school and high school students to “have fun” and noted Putnam City North’s Make-A-Wish event and encouraged schools to find ways to make school “fun” whenever possible. Mr. Burger said the district has done a great job of recruiting substitutes including the twenty plus on tonight’s personnel report. He said spring has a high volume of staff absences due to all the student activities at the end of the year, so substitutes are needed. He encouraged principals and administrators to share their input for the district’s strategic planning that is currently in process. He said the board is excited about the future of the district.

Gail LoPresto agreed with the previous comments. She said she attended the first dance production at Putnam City High School recently and said it was very good and she is excited for the school to offer dance to the students. Mrs. LoPresto also thanked Coronado Elementary for their presentation.

Charity Avery said she loved hearing the student comments in the Coronado video. She missed the Capps Science Night but thanked everyone involved. She said that it is difficult for her to come to activities during the day due to her work schedule, but she tries to come to as many evening events when she has advanced notice. She thanked the administrative team and teachers for their hard work and especially recognized the staff at Putnam City North. She said she knows everyone does their best to manage stressful situations. She said she hopes the district will get more needs met as vacant positions are filled.

Jay Sherrill said he recently attended a Square Dance Night at Rollingwood for his 2nd grade student and it was a pleasure. He reminisced about participating in square dancing when he was a student at Rollingwood. He said Mrs. Baxter did an awesome job of showing cooperation between the students and the 50+ students that participated had so much fun. It was awesome to have an event back in Rollingwood and he appreciated all the teachers that made it happen. Noting that the election was the next day, he extended a heartfelt thank you to everyone. He said it has been a pleasure to serve the district that has given so much to him and his family.

   a.   Minutes for regular board meeting on March 7, 2022
   b.   Minutes for special board meeting on March 8, 2022
   c.   Minutes for special board meeting on March 21, 2022
   d.   Minutes for special board meeting on March 24, 2022
   e.   Purchase orders dated March 2, 2022 through March 30, 2022 inclusive for the 2021-2022 school year
   f.   Financial Reports
   g.   Activity Fund Cash Summary
   h.   Activity Fund Transfer List
   i.   Declaration of Obsolete Items
   j.   Elementary and Secondary Contracts
   k.   Out-of-State Trips
       i)   Putnam City North High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
   l.   Overnight Travel
   m.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Board members commented on the upcoming retirements and especially recognized Burl Butler of Putnam City High School and Sheila Swanner of Rollingwood Elementary School.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on the amended Attachment A provided at the table. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR APRIL 1, 2022 THROUGH MAY 19, 2022. (NOT TO EXCEED $450,000 FROM 22-11-795)

Judy Hopper made a motion to approve Class Coverage Stipend for April 1, 2022 through May 19, 2022. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger said this is a really positive thing for teachers and several have contacted him and told him how much they appreciate that the district recognizes the stress they have been under.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING DECLARATION OF EMERGENCY LEAVE DAYS.

Judy Hopper made a motion to approve Declaration of Emergency Leave Days. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Mrs. Hopper commented that this another good thing the district is doing for teachers.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

Gail LoPresto made a motion to approve Revised Federal Claims Approved Signatures for the 2021-2022 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:18 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

April 18, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, April 18, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 15, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DENNIS ELEMENTARY SCHOOL

Renita White, Principal, led the Pledge of Allegiance and Moment of Silence. Ms. White said she was happy to report the “fun” is back in her building this year! She expressed excitement and joy over the return of in-person activities such as parent conferences, their recent annual Color-Run fundraiser and student concerts. Ms. White proudly introduced Andrea Bartlow and Pam Doughty, choir directors of Dennis’s Circle of the State Honor Choir. She said students in Honor Choir have to audition to be in the Circle of the State Honor Choir. The choir performed two songs: “Grow, Little Tree” and “I Sing Because I’m Happy.”

Jay Sherrill, Board President, thanked the choir and said it was wonderful.

ITEM #2 – PRESENTATION BY PUTNAM CITY MUSEUM COMMITTEE

Kent Mathers, Chairman, presented the Board and District with the Museum’s Lifetime Service Award plague, which lists the names of all recipients of this prestigious award. Mr. Mathers explained each year the Museum Committee nominates and recognizes volunteers for their contributions to the district. This year, Mr. Mathers said the committee chose four new winners and honored them prior to the board meeting. He said the plaque will be on permanent display in the Administration building.

Jay Sherrill, Board President, said the Board appreciates the museum and everyone listed on the plaque for their service. He encouraged everyone to take a moment to look at it and commend the honorees.

ITEM #3 – STAFF RECOGNITION AND REPORTS (THIS ITEM WAS ITEM #4 AND WAS MOVED TO ITEM #3.)

Superstar Teacher Recognition – Jennifer Seal, Putnam City Foundation

Jennifer Seal, Putnam City Foundation President, and Eric Winkle, PCACT President, recognized and honored our 2021-2022 Putnam City Superstar teachers. Ms. Seal explained this program started several years ago in efforts to recognize outstanding teaching in those early years and to also hopefully retain these Superstars and showing them they made the right decision to serve students in the Putnam City School District. Th¬ese are teachers who are in their first or second year and were chosen by their principals for going above and beyond expectations. Eric Winkle shared a short video of this year’s Super Star Teachers being presented their awards with a surprise visit to their sites by the Foundation and PCACT.

2021-2022 Putnam City Superstar Teachers:

Laura Combs, Special Education, Apollo Elementary

Makayla Engle, Kindergarten, Apollo Elementary

Madison Mathews, 1st Grade, Central Elementary

Emma Miller, 3rd Grade, Central Elementary

Tracy Hopson, 4th Grade, Coronado Elementary

Sara Harris, Pre-K, Dennis Elementary

Bethany Cherryholmes, 4th Grade, Downs Elementary

Brittany Orr, 3rd Grade, Harvest Hills Elementary

Raul Carrillo, 3rd Grade, Hilldale Elementary

Laura Caruthers, Special Education, Lake Park Elementary

Kaitlyn Cagle, 4th Grade, Northridge Elementary

Stephanie Westmoreland, 5th Grade, Northridge Elementary

Natilee Benefield, 5th Grade, Overholser Elementary

Maria Castro, 5th Grade, Overholser Elementary

Jesse Elledge-Kellogg, 4th Grade, Rollingwood Elementary

Julia Minter, Art, Rollingwood Elementary

Blair Jones, 3rd Grade, Tulakes Elementary

Aide De Leon, Kindergarten, Western Oaks Elementary

Kelsey Sanchez, 1st Grade, Wiley Post Elementary

Ashley Easlon, Kindergarten, Will Rogers Elementary

Madison Hyland, 2nd Grade, Windsor Hills Elementary

Micaela Maxham, Special Education, Capps Middle School

Timothy Traylor, Math, Cooper Middle School

Ryan Querbach, ELL, Hefner Middle School

Summer Ward, Science, Mayfield Middle School

Niya Smith, Title I Reading, Western Oaks Middle School

Macy Dedmon, French, PC High\

Bryan Leftwich, Film & Broadcasting, PC North

Chelsea Robinson, Social Studies, PC West

Eric Winkle congratulated everyone and said in a few years he wouldn’t be surprised to see them back being honored as a site or district Teacher of the Year.

ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING ORGANIZATION OF BOARD OF EDUCATION FOR 2022-2023; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK AND ENCUMBANCE CLERK. (THIS ITEM WAS ITEM #3 AND WAS MOVED TO ITEM #4.)

Gail LoPresto made a motion to nominate Judy Mullen-Hopper for President. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Charity Avery for Vice-President. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Sandy LeMaster for board clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Tina Losawyer for deputy board clerk. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Fonda Watkins for encumbrance clerk. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #5 – PUBLIC PARTICIPATION

There was none.

ITEM #6 – SUPERINTENDENT’S REPORT

This afternoon, the Putnam City Schools Museum presented its 2022 Lifetime Service Awards to four people whose volunteer work has made our District stronger and better. The honorees are PC High graduate Mary Ann LeGrange Vance who has given years of dedicated service to the PC High School Alumni Association. Patrick Allmond who has been an active volunteer in our District for years beginning when his daughter entered Wiley Post Elementary and still continuing today. PC West graduate and longtime District and Putnam City Foundation volunteer Dondra Floresca who has also served as a PTA officer. And Dianna Carter who has served as PTA President in several schools and also our PTA Council President. We congratulate each of them and thank them for their service to our District.

As you heard, tonight is the first of several presentations planned for the next few meetings to honor our educators. On behalf of our entire District, I want to add my congratulations to our 2021-2022 Putnam City Superstar teachers. You all have an amazing and everlasting impact on our students and you make all of us proud.

I’m excited to report that our own Capps Middle School has won its fourth award! Our beautiful new building is being honored with a Citation of Excellence by Learning by Design. These awards are for outstanding design of educational facilities and we’re thrilled to have Capps make their list. Capps is featured in the Spring issue of the Learning By Design magazine.

Finally, this past Saturday marked the return of a favorite annual event in Putnam City. Our Cancer Classic 5K run in Bethany hosted by our Athletic Department was a big success. We had more than 500 participants and raised over $11,000 for the Oklahoma Medical Research Foundation. OMRF President Dr. Andrew Weyrich attended Saturday’s run and commented about how much he enjoyed seeing everyone there.

ITEM #7– COMMENTS BY BOARD MEMBERS

Jay Sherrill said he was thankful and humbled to be back for another term on the Board and appreciates all who supported him. Mr. Sherrill said he wants to ensure the focus remains on our Superstar Teachers, Putnam City Museum Lifetime Service Award recipients and people who give their time and efforts every day. He said there’s a reason why Putnam City is a great community and family, “It’s because of the people who give back.”

Charity Avery shared she loved seeing the dedication everyone showed in supporting the Cancer Classic this past weekend and was impressed with the great turnout, especially from Sodexo. She congratulated the Superstar teachers and said it was pretty amazing seeing first year teachers being honored. Mrs. Avery commented it was great seeing current teachers and graduates from Putnam City at the meeting. Ms. Avery thanked Dennis Elementary for their presentation and said it was absolutely beautiful and the singers were wonderful. She thanked all the Lifetime Service Award recipients and commented it takes a lot of time and effort to volunteer and said it is appreciated. Ms. Avery also shared Special Olympics happened this past week. She congratulated all the athletes and said it’s been three years since it’s been in-person and it was amazing.

Gail LoPresto expressed her happiness to see the recipients who were chosen for the Lifetime Service award from the Putnam City Museum and highlighted their many years of volunteer service. She said this group of winners were very deserving. Mrs. LoPresto congratulated Jay Sherrill on his win and said she is glad he is returning to serve five more years on the board. She also thanked him for his service as president this past year.

Steve Burger also congratulated Jay Sherrill and said he was looking forward to Mr. Sherrill continuing on the board. He commented on the Cancer Classic and thanked everyone for their participation and said Sudexo had over 120 participates and is proving to be a valuable asset to our district. Mr. Burger reminded everyone about our upcoming graduations and talked about how we need to honor all of our students going through graduation next month. He shared it’s a big deal and we need to recognize this accomplishment. He mentioned this includes not only those going off to college, but those joining the military, attending trade schools and other professional endeavors. He shared he was surprised to hear of how many first generation graduates we had last year and is looking forward to this year. Mr. Burger wished good luck to all of our athletic teams competing in-state competitions in the coming weeks. Mr. Burger said he has known Kent Mathers with the Putnam City Museum since high school and he appreciates the museum keeping the legacy of Putnam City District alive and encouraged everyone to visit the museum.

Judy Hopper thanked the staff members at Harvest Hills and Putnam City North for their response to the gas leak last week. She said she saw posts from teachers stating how seamless it all worked out. Mrs. Hopper also thanked and congratulated Dr. Dick Balenseifen and his Athletic Department for their efforts hosting the Cancer Classic this past weekend. She talked about some of the takeaways from recent District EDI sessions, hosted by Tyrea Craig, our District Equity Coordinator. and how we can use what was shared to help students. She said Mrs. Craig, hosted a morning and an afternoon session consisting of 3rd to 12th grade students. She was amazed by their thoughts and how they aligned with the board’s current strategic planning. Mrs. Hopper said academically, some students expressed a feeling of hopelessness over how much they missed due to Covid. She said some students plan on attending summer school but mentioned the need for more tutoring, after school help, transportation for these programs and access to WIFI at home. Mrs. Hopper closed by stating it was nice having Licensed Professional Counselors at the different high schools.

ITEM #8 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

   a.   Minutes for regular board meeting on April 4, 2022
   b.   Purchase orders dated March 31, 2022 through April 12, 2022 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Transfer List
   e.   Project Applications
   f.   Fundraisers
   g.   Declaration of Obsolete Items
   h.   Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2022-2023 fiscal year. (No Cost to District)
   i.   Renewal of contract with Interquest Detection Canines, LLC. for detection services for the 22-23 school year. ($5,000 from 23-11-005)
   j.   Elementary and Secondary Contracts
   k.   Overnight Travel
   l.   Retirements and Resignations as listed on Attachment A

Jay Sherrill made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.

Steve Burger made a motion to approve renewal of employment for certified teachers as listed on Attachment B for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

Jay Sherrill commented he was very glad to see us re-employing all these teachers. Judy Hopper said she was sad to see a couple of people on the list who were leaving.

ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:38 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

Item of Information – District Policy – BL – Sexual Harassment

Item of Information – District Policy – BW – Prohibition of Race and Sex Discrimination

Item of Information – District Policy – EF - Attendance

May 2, 2022

REGULAR BOARD OF EDUCATION MEETING
Monday, May 2, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 2, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 29, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Jay Sherrill, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – WESTERN OAKS MIDDLE SCHOOL

Due to increment weather, Board Member, Jay Sherrill, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – STAFF RECOGNITION AND REPORTS

Golden Apple Recipient Recognition – Jennifer Seal, Putnam City Foundation

Putnam City Foundation Director Jennifer Seal and Chairman Paul Hurst congratulated and recognized the 2022 Golden Apple Award winners. Ms. Seal shared this is Putnam City’s highest honor. Mr. Hurst said recipients of this prestigious award are those who make valuable impacts in our district and assist our children in their mission of learning. Each recipient received an engraved Golden Apple, as well as a cash award. This year’s honorees are:
Karen Body, Health Services Coordinator A veteran nurse - Ms. Body has aided the District tremendously throughout the pandemic by helping to align the District’s procedures, practices, and resources in response to COVID-19.

Bobby McKenzie , Long-Term Substitute at Hilldale - Going above and beyond the usual expectations of a guest teacher, Mr. McKenzie actually builds relationships with the students who truly feel safe and valued with him. He has never missed an opportunity to serve as a guest teacher, which only exemplifies his consistent and ongoing effort to support Hilldale.

Deandre Hill, Site Manager at Windsor Hills - Mr. Hill has had such an impact on Windsor Hills that the students actually enjoy cleaning the cafeteria with him! Although he arguably has one of the busiest jobs in the school, he never seems too rushed to talk with kids and answers all of their questions with endless patience. His personality and positivity are contagious to the staff and students.

Jo Yandell, Media Center Specialist at Tulakes - From day one, Ms. Yandell has displayed high character and a strong work ethic. In addition to her standard library duties, Ms. Yandell also hosts “book talks” and travels to classrooms to read to the students.

Carlos Rosales, Site Manager at Coronado Heights - Mr. Rosales has served the district for 23 years! His work is not only appreciated by the staff, but also the students. ¬The highest praise came from a student named Caylen, who said, “He is the best person I’ve ever met.”

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4– SUPERINTENDENT’S REPORT

The first week of May is not only the start of the final month of school, but it’s also Teacher Appreciation Week. Tonight, I wanted to take a minute to highlight our outstanding teachers throughout Putnam City. We’re blessed to have the absolute best of the best leading our classrooms each day. That’s always been true, but these past couple of years during Covid have shown even more how important our teachers are to our students and their success. On behalf of the entire District, I want to say Thank You to all our teachers. We appreciate you every day!

Tonight is also our annual opportunity to highlight Golden Apple Award winners. As Jennifer Seal from the Foundation told us a few minutes ago, these five employees received Putnam City’s highest honor this year and I want to add my congratulations to each of them.

Speaking of the Foundation, last Thursday evening was a great night celebrating Bob Mills’ addition to the Wall of Fame. The event at the Oklahoma History Center gave us the opportunity to come together as a District to honor Mr. Mills, a 1965 Putnam City graduate.

I have some exciting news from PC West. Five of our graduating seniors have been awarded the Seal of Biliteracy from the Oklahoma Association of Bilingual Education. The students are Byron Lopez, Daniela Galindo, Jonathan Morales Gonzalez, Sandra De Lara Martinez and Evelyn Chacon. They’ll be honored with certificates and will be wearing special cords during graduation, which is just a couple weeks away.

And finally, I’m pleased to report that PC High’s football program was awarded a $2,500 grant from the Oklahoma Former NFL Players Association. That money will be used to purchase equipment and clothing related to football activities. Congratulations to Coach Carter Whitson and the PC High Football Team.

ITEM #5– COMMENTS BY BOARD MEMBERS

Jay Sherrill attended the debut of High School Musical at Capps Middle School and talked about how great all the students did in their performances. Mr. Sherrill congratulated drama and vocal teachers, Ms.Tschida and Mr. Lucas, on a fantastic job and he was pleased to see it well-attended. Mr. Sherrill also mentioned Teacher Appreciation Week and said it should be Teacher Appreciation Year. He encouraged everyone to do something nice for their teachers.

Steve Burger talked about how wonderful last ¬Thursday’s Foundation Wall of Fame Celebration was. Mr. Burger was pleased to see our graduating seniors going back to their Putnam City elementaries and doing walk-throughs again. He said he doesn’t think other districts do this and it’s a special and positive moment for our seniors to reconnect with teachers and for elementary students to see them in their caps and gowns. He also shared this is the time of year when activities are winding down and students are receiving awards and scholarships. Mr. Burger mentioned athletically, State Regionals are happening. He congratulated Putnam City North’s Girls Golf team on winning the Conference Championship, with one member, Tiana Frantz, qualifying for State. He shared their win was a first in Putnam City history. Mr. Burger also congratulated Putnam City High’s Boys Tennis team on their conference win.

Gail LoPresto shared no comments due to pending increment weather.

Charity Avery discussed the Foundation’s Wall of Fame Celebration and how wonderful it was. She shared she attended CFD day at Putnam City West and how fun it was to see teachers and students compete in crazy Olympics. Mrs. Avery touched on Teacher Appreciation Week and thanked all the teachers for their contributions. Also, Ms. Avery reminded everyone May is Mental Awareness Month so it’s a good time to remember those around us who may be struggling and the impact a kind gesture could make in someone’s life.

Judy Hopper talked about recently attending Generation Citizen at the Native American Museum. She said Putnam City North students represented the district and became embedded in pressing issues such as mental illness, funding and education funding. She said they worked hard to prepare and the enthusiasm was amazing. Mrs. Hopper mentioned another event she attended this past week was Putnam City High School’s Annual Game of Life. She said it involved Freshman students being given a job description and salary. She said it was fun watching them figure out if they had enough money to survive. In closing, Mrs. Hopper mentioned the theme for Rollingwood’s Cultural Celebration this month is Asian. She shared she is looking foward to seeing the Korean dance the staff has learned for this event.

At the end of Board Comments Dr. Rhodes introduced and welcomed new Executive Director of Finance, Ryan Spilman.

ITEM #6 – Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
   a.   Minutes for special board meeting on April 18, 2022
   b.   Purchase orders dated April 13, 2022 through April 26, 2022 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Cash Summary
   e.   Activity Fund Transfer List
   f.   Project Applications
   g.   Declaration of Obsolete Items
   h.   Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2022-2023 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 23-11-122, 23-11-127, 23-11-023, 23-11-061)
   i.   Renewal of Service Agreement with OSSBA for unemployment claims management for the 2022-2023 year. ($17,517.50 from 23-11-089)
   j.   Site Contracts
   k.   Overnight Travel
   l.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.

Steve Burger made a motion to approve renewal of employment for support staff as listed on Attachment B for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING 2023-2024 DISTRICT CALENDAR.

Charity Avery made a motion to approve 2023-2024 District Calendar. Jay Sherill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill commented he was happy to see the calendar was voted on by our teachers and staff as well. He shared the approval rating was approximately seventy-five percent of the vote.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – BL – SEXUAL HARASSMENT.

Gail LoPresto made a motion to approve District Policy – BL – Sexual Harassment. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill asked if this rewriting was based on Federal/State law changes. Dr. Rhodes confirmed the changes made is the appeal officer is the Superintendent/designee and the decision maker is a panel. He said based on other policies in place, such as long-term suspensions, there is a panel, therefore it makes since to change this policy to a panel to mirror our other policies.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – BW – PROHIBITION OF RACE AND SEX DISCRIMINATION.

Gail LoPresto made a motion to approve District Policy – BW – Prohibition of Race and Sex Discrimination. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Judy Hopper commented this policy change is due to a statement being implemented.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – EF – ATTENDANCE.

Jay Sherrill made a motion to approve District Policy – EF – Attendance. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill wanted clarification this motion involved chronic absenteeism and exceptions.

Dr. Rhodes explained the update reflects changes in state legislation involving reporting chronic absenteeism and how it effects funding. Dr. Rhodes mentioned we have an attendance truancy officer who is highly motivated to work with and connect families with services to keep students in school. Dr. Rhodes shared the district does everything it can to help students, but there is a need and plan in the future to recommend to the board add a second officer. He said his position would be paid out of federal funds.

Steve Burger wanted to know if something could be looked at in the future regarding consequences for unexcused absences for those without extenuating circumstances. Dr. Rhodes said behind the policy there are regulations that address consequences to unexcused absences.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC. FOR FURNITURE PROCUREMENT AT WESTERN OAKS MIDDLE SCHOOL. (4% OF CONTRACTED AMOUNT FROM 22-71-289)

Gail LoPresto made a motion to approve contract between Owner and Architect with LWPB, Inc. for Furniture Procurement at Western Oaks Middle School. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill wanted confirmation this was based on an overall project and asked why an architect was needed to purchase furniture. Dr. Rhodes explained how much is involved in these types of projects. He said we are trying to do a better job of customizing with flexibility and continuing to keep standards high like we have recently done at Hefner and Capps Middle Schools by meeting the needs of teachers and students.

Gail LoPresto commented how beautiful the transformation of Western Oaks Middle School is and hopes to see the same people continue to do more work with the district.

Jay Sherrill reiterated the architects are basically performing a service of purchasing and placing furniture and the fee is standard for this type of service. Gail LoPresto mentioned the 4% fee is based on the of the cost of the furniture. Dr. Rhodes confirmed this was true.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC., FOR INTERIOR RENOVATIONS AT LAKE PARK ELEMENTARY SCHOOL. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-71-171)

Gail LoPresto made a motion to approve contract between Owner and Architect with LWPB, Inc. for Interior renovations at Lake Park Elementary School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Board members asked questions and made comments regarding using multiple architectural firms and bids. Dr. Rhodes addressed the boards questions by stating the district works hard to find the best architects that have reputable experience for specific projects that need to be completed and we use multiple firms depending on expertise. He also said since architectural firms are performing a service, no bids are legally required. It was also mentioned fees are fairly standard.

Dr. Rhodes shared, Executive Director of Operations, Shbrone Brookings, is looking ahead and is currently working on the Centennial Center. He briefly explained the process in choosing an architectural firm by requesting qualifications and having them make presentations to the board and the building committee.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH REED ARCHITECTS & INTERIORS FOR PARKING LOT RENOVATIONS AT PUTNAM CITY WEST HIGH SCHOOL. ($7,200 FROM 22-79-171)

Steve Burger made a motion to approve contract between Owner and Architect with Reed Architects & Interiors for Parking Lot Renovations at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Gail LoPresto commented she saw the new gym at West and it is beautiful.

Jay Sherrill asked about time frame on renovations. Shbrone Brookings said they will go in over the summer and look at maximizing the space. Charity Avery said she glad to see this happening and it will really help, especially for event parking.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH REED ARCHITECTS & INTERIORS FOR STADIUM VISITOR CONCESSION AND ADDITIONAL SEATING AT PUTNAM CITY NORTH HIGH SCHOOL. (6.3% OF CONTRACTED AMOUNT FROM 22-76-174)

Gail LoPresto made a motion to approve contract between Owner and Architect with Reed Architects & Interiors for Stadium Visitor Concession and Additional Seating at Putnam City North High School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Dr. Rhodes said when the stadium was first built funding was not available to add a concession stand on the visitor side. He continued by sharing the following talking points: additional stadium seating would be created, the band could face the audience on the home side, more concession sales would be generated and it and keep visitors on their side as much as possible.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH HOUGHTON MIFFLIN HARCOURT FOR INTO READING ELEMENTARY LANGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES. ($1,436,544.25 FROM 22-11-333)

Gail LoPresto made a motion to approve Agreement with Houghton Mifflin Harcourt for Into Reading Elementary Language Arts Curriculum and Digital Resources. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Judy Hopper shared she was part of the textbook selection committee and said the teachers are going to be excited to receive these new books.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH SAVVAS FOR THREE CHEERS FOR PREK LANGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES. ($175,490.22 FROM 22-11-333)

Gail LoPresto made a motion to approve agreement with Savvas for Three Cheers for PreK Language Arts Curriculum and Digital Resources. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #20 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:40 p.m. to adjourn. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

May 16, 2022

June 6, 2022

June 21, 2022

July 5, 2022

July 18, 2022

August 1, 2022

August 15, 2022

September 6, 2022

September 19, 2022

October 3, 2022

October 17, 2022

November 7, 2022

November 28, 2022

December 5, 2022

Previous Years

2021 Meetings

2021

January 4, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, January 4, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 4, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto and Sky Collins. Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Board Member, Charity Avery was absent.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS, EXECUTIVE DIRECTOR OF INFORMATION AND TECHNOLOGY SERVICES.

Cory Boggs, Executive Director of Information and Technology Services, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

Lisa Lofgren, a teacher, expressed her thoughts of returning back to in-person learning. She shared current data regarding Covid-19. Ms. Lofgren spoke of concerns of students falling behind and said “students were resilient and will catch up.” She also mentioned the benefits of virtual learning and said students were developing skills necessary for the 21st Century work force. In closing, Ms. Lofgren asked the Board to wait to return to in-person learning until Spring Break.

Jamie Pritchett, a teacher, shared concerns of returning to the classroom while our county is still in red. She spoke of possible spikes of Covid-19 cases due to recent holiday gatherings and events. She said exposure in a small classroom was high due to the set-up, number of students and length of time they are together. Mrs. Pritchett stated her husband was high risk and possible choices she may need to make to keep her family safe. She asked members to consider Distance Learning for two more weeks to watch spikes to see how bad it gets.

Amber Ball, a teacher, began by thanking Dr. Rhodes and the Board for being very cautious and for all the support and efforts given the first semester. She shared personal concerns for her family and her students. Ms. Ball requested the Board to consider a prudent, proactive precaution stance to returning to in-person learning. She also asked for Putnam City to push to get the vaccine as soon as possible and make it available for our district.

Cristy Gosset, a teacher, said she was proud of how the Board and District have handled Covid-19 up to this point. She stated Covid-19 is more rampant now that ever and believes remaining virtual keeps students and staff safest. Ms. Gosset read concerns shared by other teachers and parents regarding returning to in-person learning. She requested the Board postpone in-person instruction for at least two weeks to reevaluate data. Ms. Gosset closed by saying she didn’t envy the decisions the board has to make and thank them for their efforts.

Eric Winkle, PC ACT President, asked board members to postpone instruction for at least the first two weeks after the start of the semester. He shared information regarding the new strain of the Covid-19 virus and the current data in Oklahoma County. He expressed concerns that the current site-by-site plan is reactive instead of proactive. Mr. Winkle praised Putnam City for being one of the first districts to mandate masks and being cautious. He continued by reiterating that returning to in-person learning after the holiday break, with a super spreading variant of the virus, is not the best choice. Mr. Winkle stated, “We want to be proud to say that our district made a wise decision in an unknown situation, rather than apologize for preventable outcomes.”

ITEM #3 – SUPERINTENDENT’S REPORT.
Welcome back!
Dear Putnam City Family,

I hope all of you and had a great winter break; a time to
celebrate the holidays, enjoy your family and take advantage of the beautiful snow.

Thank you for your support and your patience as we have together navigated through uncharted waters to continue to provide the best educational experiences for our students. While we know there have been many challenges, we know we all grow from these experiences and become better equipped for the challenges ahead.

This week, as announced before the winter break, we return to in-person learning following an overall District Plan, which is the A/B Schedule. However, school site-specific data will determine if a specific school needs to return to Distance Learning. This site plan is the safety net to ensure our students and staff can continue learning and working in a safe environment.

Recently we have learned of a new strain of the Covid-19 virus (VOC-202012/01). This new strain was first discovered in the U.K., but isolated cases have been identified in the U.S. We have learned from research from the U.K. that the same test and the same vaccine are used to identify and treat the virus.

As a district, we are working closely with the health department and making plans for the vaccine to be administered locally, first to our staff.

We look forward to more promising news as we begin this new year.

May 2021 bring the richest blessings to you and your family.

Sincerely,
Fred

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Sky Collins thanked the speakers for coming. She said she appreciates public participation.

Gail LoPresto expressed her appreciation to the teachers for coming and all the people who are trying to make the best decisions.

Jay Sherrill said the speakers were impactful and shared he has a family member who just got out of the ICU He stated, “it’s all difficult.” Mr. Sherrill also explained that no discussion points can be talked about as a board, unless it’s on the agenda. He assured everyone that they are being heard and that the board cares and wants everything to be successful. He said he has two kids returning to school and understands the concerns. Mr. Sherrill said he hopes that following county health, the right protocols and guidance is enough, but it’s unknown and scary. Mr. Sherrill expressed he appreciates and supports the administration and site staff for the decisions being made. Mr. Sherrill stated we all need to be flexible as data comes, stay in close communication and do what’s right.

Cindy Gibbs thanked the speakers, and said she works in a school and has seen the COVID-19 protocol work during in-person learning. Mrs. Gibbs mentioned that she re-filed for her board seat (Office #1), and that Sky Collins filed for her board seat also (Office #3).

        a.   Minutes for regular board meeting on December 7, 2020
        b.   Minutes for special board meeting on December 17, 2020
        c.   Purchase orders dated December 1, 2020 through December 14, 2020 inclusive for the 2020-2021 school year.
        d.   Financial Reports
        e.   Activity Fund Cash Summaries
        f.   Activity Fund Transfer List
        g.   Project Applications
        h.   Obsolete and/or Surplus Items
        i.   Renewal of Contract with Cox Communications for Local and Long Distance Services for the 2021-2022 school year (22-11-094)
        j.   Elementary Contracts
        k.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. (Amended) Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH CORTNEY YARHOLAR FOR CONSULTANT FOR PROFESSIONAL DEVELOPMENT SESSIONS ON NATIVE AMERICAN YOUTH CULTURE AND IMAGERY. (NOT TO EXCEED $7,500.00 FROM 21-11-563)

Gail LoPresto made a motion to approve contract with Cortney Yarholar for Consultant for Professional Development sessions on Native American Youth culture and imagery. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that Western Oaks Elementary and Western Oaks Middle School teachers attended professional development along with our Indian Ed department regarding Native American diversity, themes and why some things may be offensive to different cultures. He said students will also be given learning opportunities. Dr. Rhodes commended Dr. Keely Frayser and all those who worked on this and embraced the change. He went on to say that students will be involved in choosing the new theme for these two school sites.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPPLEMENTAL AGREEMENT WITH SPARKS REED ARCHITECTS FOR PUTNAM CITY WEST RE-ROOFING PROJECT. ($37,000.00 FROM 21-76-195)

Jay Sherrill made a motion to approve supplemental agreement with Sparks Reed Architects for Putnam City West re-roofing project. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, Sherrill, aye; Gibbs, aye.

Gail LoPresto wanted to know what the problem was with the roof. Dr. Rhodes explained that building the new gym at Putnam City West and tying it into the roof of the ninth-grade wing created another project. He said since Sparks Reed is currently working on that project, it was best to keep them as the same architect. Jay Sherrill asked if was coming out of the building fund. Dr. Rhodes confirmed it was coming out of bond funds. Cindy Gibbs wanted to know if this was planned at the beginning of the new gym project. Dr. Rhodes said it was not known until they got in and began work. Gail LoPresto wanted to know if anything else was anticipated. Dr. Rhodes and Shbrone Brookings both commented as of today, nothing more was expected.

ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:30 p.m. to adjourn. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

January 19, 2021

REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 19, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 19, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 15, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto, Sky Collins and Charity Avery; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHANNON MEEKS - CHIEF FINANCIAL OFFICER.

Shelly Roper, Executive Director of Secondary Education, led the Pledge of Allegiance and Moment of Silence on behalf of Mr. Meeks. She also recognized board members for their service during Board Appreciation Month. Board members received cards and gifts from the district and PCACT to thank them for their service.

ITEM #2 – PUBLIC PARTICIPATION.

Steve McCartney, a parent, expressed concerns about faded or non-existing crosswalks located near Putnam City West along 23rd street. He encouraged the district to work with municipalities to improve safety for students living within 1.5 mile radius of the school that don’t qualify for transportation.

Steve Burger, a former teacher and current candidate for Board Seat #1, said he would prefer for schools to continue with distance learning until after spring break. He also would like the district to take a leadership role in providing long-term digital instruction for students that need to work full-time while in high school.

ITEM #3 – INFORMATION AND STAFF REPORTS:

Mid-Year Allocation – Shannon Meeks – Chief Financial Officer.

Chief Financial Officer, Shannon Meeks, provided the mid-year financial update to the board. Mr. Meeks said the district lost $4.6 million dollars revenue in the mid-year allocation; however, $2,000,000 savings in payroll helped to absorb some of the impact. He said the projected FY21 year end fund balance was initially budgeted to be about $5.5 million or 3.47 percent. Adjusted for the reduced mid-year allocation, the new projection is to end the year at just under $4 million or 2.56 percent.

He cautioned the district will need to watch weighted ADM enrollment for future budget, saying that the numbers are determined by the highest enrollment figures over 3 years for the initial allocation and the highest enrollment over 2 years for the mid-year allocation. He said all districts are experiencing the same challenges. Mr. Meeks shared positive news that an additional $21.4 million in federal relief has been pledged to the district but when that funding would be available is yet to be determined.

ITEM #4 – SUPERINTENDENT’S REPORT.

Welcome back to a rare Tuesday evening meeting. Dr. Martin Luther King Jr said, “The function of education is to teach one to think intensively and to think critically. Intelligence plus character – that is the goal of true education.” This quote was shared in our Equity, Diversity, and Inclusion (EDI) newsletter this month. Yesterday, there were many events celebrating the life of Dr. Martin Luther King Jr. Our curriculum department has provided MLK Jr. projects for teachers. Our EDI department created a cultural crossword puzzle on our website if you would like to test your cultural knowledge.

As mentioned earlier in the meeting, this month is School Board Recognition Month. We thank our five board members who serve our Putnam City students. They devote so much more time than the time spent in these meetings. They invest their time in our community and schools by attending events, talking with families, and supporting students. Thank you to all five of our board members for being active leaders in the PC community.

We commend the PC West Patriot Basketball Team for placing second in the Putnam City Invitational Tournament. They came from behind, tied the game, and forced the championship game to go into overtime. We appreciate PC North for hosting this year’s Invitational Tournament, which made history this year as it’s the first time the games have been available for viewing via live stream. It was exciting to be in the crowd, be it in-person or virtual!

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Charity Avery expressed appreciation to her fellow board members and thanked the district for the board member appreciation gifts. She said she realizes that this year has not been easy but she is thankful to be a part of a team. She said her daughter was excited to return to school. She recognized the efforts of all staff, especially the janitorial staff.

Sky Collins also thanked the district for the gifts and said it was an honor to serve on the board. While challenging to be a new board member during the pandemic, she is happy to serve and offer support. She thanked Shannon Meeks for always being transparent and patient. She recognized the efforts of all staff and administration on making the transition to the A/B schedule, saying that it appeared to be “seamless.”

Gail LoPresto individually recognized each board member for their service and contributions. She was appreciative of Cindy Gibbs service as President, especially during COVID, saying that Mrs. Gibbs has served the district for 10 years and is currently running for re-election. She also recognized Sky Collins who is running for the un-expired term of Board Seat #3 and Jay Sherrill who is running for an Oklahoma City Council seat.

Jay Sherrill said his 6 years of service has gone by fast. He is grateful to serve with wonderful board members who care about the students. He said the parents, administrators, teachers and support staff make it easy to serve. He said this has been the toughest time but Putnam City staff is stepping up to the challenge and students are getting a “fantastic” education throughout the district.

Cindy Gibbs recognized Gail LoPresto for serving as a board member for more than 20 years. She said Mrs. LoPresto is a “wealth of knowledge” and the board relies on her experience. She thanked the schools and administration for the gifts and notes, saying that the notes and cards are the most meaningful. She said she loves the district and has a heart to serve. It has been a tough year but the board couldn’t do their job without the hard work of the administrative team to do what is best for the children. She said their success is dependent upon the dedicated staff and amazing teachers.

a.   Minutes for regular board meeting on January 4, 2021.
b.   Purchase orders dated December 15, 2020 through January 12, 2021 inclusive for the
2020-2021 school year.
c.   Financial Reports.
d.   December Activity Fund Cash Summaries.
e.   Mid-Year Activity Fund Cash Summaries.
f.   Activity Fund Transfer List.
g.   Obsolete and/or Surplus Items.
h.   Overnight Travel.
i.   Elementary Contracts.
j.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2021-2022 COURSE DESCRIPTION GUIDE.

Gail LoPresto made a motion to approve the 2021-2022 Course Description Guide. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Board members thanked Dr. Keely Frayser and her staff for their hard work in preparing the Course Description Guide, saying that it looked “amazing” and they did a “good job.” They asked if the guide was printed and Dr. Frayser responded that it is available online.

ITEM #9 – CONSIDERATION OF AND VOTE ON REVISION TO DISTRICT POLICY BL – SEXUAL HARASSMENT.

Gail LoPresto made a motion to approve revision to District Policy BL – Sexual Harassment. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said that legal counsel recommended the revisions due to legislative changes. Some of the changes reflect updated terminology; however, district contacts were also updated reflecting Tyrea Craig as Title IX/Equity Coordinator.

ITEM #10 – CONSIDERATION OF AND VOTE ON REVISION TO DISTRICT POLICY BM – CIVIL RIGHTS POLICY.

Jay Sherrill made a motion to approve revision to District Policy BM – Civil Rights Policy. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Board members thanked the administration for the tedious work involved in reviewing and updating of policies.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TLE QUALITATIVE EVALUATION WAIVER FOR 20-21 SCHOOL YEAR.

Charity Avery made a motion to approve TLE Qualitative Evaluation waiver for 20-21 school year. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said the Oklahoma State School Board provided the opportunity for districts to waive the qualitative component of evaluations for the 20-21 school year due to the pandemic. Teachers would still complete their Professional Learning Focus plans and administrators would still be required to conduct observations and provide feedback. The waiver also allows the principal or supervisor to determine that a probationary teacher is “effective” so the probationary teacher could qualify for “career” status without the qualitative component.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH HEARTLAND TRAVEL HEALTH SERVICES, DBA, PASSPORT HEALTH FOR COVID-19 VACCINATION CLINICS FOR 20-21 SCHOOL YEAR. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Agreement with Heartland Travel Health Services, dba, Passport Health for COVID-19 vaccination clinics for 20-21 school year. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes commended the efforts of Scott McCall, Karen Body and Shbrone Brookings to bring this opportunity to conduct COVID vaccination clinics at Putnam City beginning in mid-February. The clinics are subject to vaccination availability and would follow the Oklahoma County Health Department protocols. The agreement allows the vendor to conduct the vaccination clinics on Putnam City property and to bill insurance as warranted. The clinics would be centrally located within the district at the new Capps MS.

Board members asked if families of staff would be offered vaccinations. Dr. Rhodes said the vaccinations would be implemented as per OCCHD protocols with employees 65+ receiving the first shots, followed by classroom teachers, etc. He said, subject to availability, the district plans to conduct additional clinics as vaccinations become available to students and families of students and staff.

The board also inquired if Putnam City would be providing freezers or any type of equipment to better position the district to receive more vaccines for distribution. Dr. Rhodes stated that the vendor would be responsible for all necessary equipment to transport, store and distribute the vaccinations; however, the district is trying to make it as convenient as possible for our staff by agreeing to become a distribution point. The district will not know in advance which manufacturer’s vaccine would be used.

Since Wednesday is distance learning for all students, that day was chosen for the clinics so teachers would not need to rely on substitutes to cover their classes. Clinics would also be scheduled for the second dosage of the vaccine. Conducting the clinics at the one location would not interfere with deep cleaning schedule that the district adheres to.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVED MEMORANDUM OF AGREEMENT WITH OKLAHOMA CITY-COUNTY BOARD OF HEALTH TO BECOME A POINT OF DISPENSING PARTNER FOR 20-21 SCHOOL YEAR. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Agreement with Oklahoma City-County Board of Health to become a Point of Dispensing Partner for 20-21 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT EASEMENT TO CITY OF OKLAHOMA CITY FOR DOWNS ELEMENTARY WATER LINE RELOCATION FOR CLASSROOM/STORM SHELTER PROJECT.

Jay Sherrill made a motion to grant easement to City of Oklahoma City for Downs Elementary water line relocation for Classroom/Storm Shelter project. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO RESOLUTION DETERMINING THE MATURIES OF , AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $28,500,000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT, AND DESIGNATING BOND COUNSEL FOR THE ISSUANCE OF BONDS.

Jay Sherrill made a motion to approve resolution determining the maturities of $28,500,000.00 of General Obligation Combined Purpose Bonds to be sold on Tuesday, March 9, 2021 at Noon at 5401 NW 40th, Warr Acres and designating Phillips Murrah P.C. as bond counsel. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH KRICKET RHODES, NATIVE AMERICAN CULTURAL CONSULTANT FOR 20-21 SCHOOL YEAR. (NOT TO EXCEED $3,500 FROM 21-11-563)

Jay Sherrill made a motion to approve Contract with Kricket Rhodes, Native American Cultural Consultant for 20-21 school year. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING UPDATED SALARY SCHEDULES FOR THE 2020-2021 FISCAL YEAR BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS PURSUANT TO 25 O.S. § 307(B)(1) and (2).

At 5:35 p.m., Jay Sherrill made a motion to enter into executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. § 307 (B)(1) and (2). Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:54 p.m., President, Cindy Gibbs acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Financial Officer, Shannon Meeks; met in executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. §307 (B) (1) and (B) (2).

No action was taken.

ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:55 p.m. to adjourn. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

February 1, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, February 1, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 1, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 29, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto and Sky Collins. Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Charity Avery was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SCOTT MCCALL – EXECUTIVE DIRECTOR OF SPECIAL SERVICES.

Executive Director of Special Services, Scott McCall, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

Many public health officials are calling scheduled vaccinations “The beginning of the end of COVID-19.” Today marks that day in Putnam City history as employees began the first round of COVID-19 vaccination appointments. Over 100 PC employees, age 65 and over, were vaccinated today! Thank you to Putnam City staff who worked with the Oklahoma City-County Health Department and made this earlier-than-anticipated date a reality. More appointments are coming soon! We look forward to launching more scheduled vaccinations as we partner with Passport Health. Additional information is coming soon to your employee e-mail inbox! All vaccine appointments are subject to vaccine availability. Details will be in your e-mail.

There’s more good news for Putnam City! Love’s Country Stores donated a generous $20,000 to the Putnam City Schools Foundation for teacher grants! This is excellent news for our educators. The donation will bring some teachers’ big dreams to life in the classroom. We are excited about what this donation will mean to our students. Thank you to Love’s and Putnam City Schools Foundation.

Today also begins several notable events for February. Watch Putnam City Schools’ social media for events celebrating Public Schools Month this month. Also, our Equity, Diversity, and Inclusion Department will have challenges for Black History Month. We’ll also be highlighting some of the programs offered by our Putnam City counselors as it is National Counselors’ Week.

COVID has demanded most of the information shared in the Superintendent’s Report since last March; it is refreshing to share a Superintendent’s Report with all positive notes! We are hopeful it is the beginning of more just like it, and we’re happy to begin the vaccination process for our employees who want it. We are continually PC proud during this time and as we move onward!

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Sky Collins said she was thrilled to see some Putnam City employees receive their first COVID vaccination. She appreciated seeing the Black History Month posts on district and school social media pages. Mrs. Collins said she has received a lot of feedback from patrons and employees recently and she appreciates everyone sharing their comments and concerns.

Gail LoPresto agreed that she was happy to see employees begin receiving vaccinations. She thanked staff for all their work in every area. Mrs. LoPresto congratulated the Putnam City Foundation for securing the $20,000 donation from Love’s Country Stores.

Jay Sherrill also congratulated the Foundation on the Love’s donation, saying that was “huge!” He said he had received a complaint from a patron about some facility concerns at Dennis Elementary. He communicated those concerns to Dr. Rhodes and Shbrone Brookings who resolved the issue. He said he recently heard from the patron letting him know that he was pleased with the resolution. Mr. Sherrill thanked Dr. Rhodes and Mr. Brookings on their follow through. He also wanted to thank all staff, saying he has received a lot of good feedback recently from the community.

Cindy Gibbs thanked Capps Middle School for the masks and Hefner Middle School for the t-shirt and goody bag. She complimented Putnam City North teacher, Maggie Leftwich on a recent social media posts showing interactive displays with QR codes that was created by leadership students for Black History Month. She also recognized Capps Middle School teacher, Ronda Boston, for sharing photos on social media. She encouraged teachers to tag board members on their posts so the board can see the good things teachers are doing in the district.

a)   Minutes for regular board meeting on January 19, 2021.
b)   Purchase orders dated January 13, 2021 through January 26, 2021 inclusive for the 2020-2021 school year.
c)   Financial Reports.

d)   Renewal of Memorandum of Understanding with the University of Oklahoma for education teaching students Clinical Experience/Practicum/Internship. (No Cost to District)
e)   Elementary and Secondary Contracts.
f)   Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Board members thanked Cory Boggs for the work on updating the board agenda format.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY FOR APOLLO ELEMENTARY CLASSROOM/STORM SHELTER PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-250)

Gail LoPresto made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company for Apollo Elementary Classroom/Storm Shelter project. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Construction of the Classroom/Storm Shelter will begin this the summer. Board members shared they love seeing storm shelters being built and look forward to when all schools have them completed.

Dr. Rhodes shared that Apollo has used some portable buildings for quite some time. Upon completion, the portable buildings will be replaced. This also helps Apollo Elementary absorb enrollment from Hilldale Elementary boundary changes that the board approved previously.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING UPDATED SALARY SCHEDULES FOR THE 2020-2021 FISCAL YEAR BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS PURSUANT TO 25 O.S. § 307 (B) (1) AND (2).

Gail LoPresto made a motion to enter into executive session at 5:10 p.m. for the purpose of discussing Updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. § 307 (B) (1) and (2). Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:30 p.m., President, Cindy Gibbs acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Financial Officer, Shannon Meeks; met in executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. §307 (B) (1) and (B) (2).

No action was taken.

ITEM #10 – CONSIDERATION OF AND VOTE ON UPDATED SALARY SCHEDULE FOR THE 2020-2021 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.

Sky Collins made a motion to approve the Updated Salary Schedule for the 2020-2021 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Cindy Gibbs read the following statement:

Starting in the Spring of 2020 and continuing through the school year 2020-2021, Putnam City Schools and every school district across our nation have faced unprecedented times in an effort to educate our students during a pandemic.

Putnam City teachers, staff, administrators, parents and school board members have worked incredibly long and hard hours, facing adversity constantly in an effort to provide a safe learning environment. Many difficult decisions have been made during the process.

All the while slapped with the reality of a decrease in enrollment and a state economy resulting in a significant decrease in state aid funding which ultimately resulted in a serious budget funding shortfall. Facing budget cuts is not a position that any school board wants to be facing, but that is our reality currently.

A recent bright spot has been the announcement that Putnam City will be receiving a stimulus payment that leaves a glimmer of good news in our financial future.

Board discussions have centered around our desires to reward our people during this incredibly difficult financial time. We understand and recognize the additional time and effort put into learning a digital means of delivery to our students. We empathize and recognize the additional stress and concern over safety during the pandemic, and we recognize the additional time spent in educating both in-person students and online students.

We, the Putnam City Board, are proud to provide and approve a step pay raise for our hard working employees and teachers.

By Cindy Gibbs
Board President

ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:33 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Item of Information – Policy EP – Homeless Students.
Item of Information – Policy EB – Federal Programs Complaint Procedure.

February 15, 2021 - Cancelled Due to Inclement Weather

Special Board Meeting - February 22, 2021

SPECIAL BOARD OF EDUCATION MEETING
Monday, February 22, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, February 22, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 19, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Charity Avery and Judy Hopper. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member Gail LoPresto was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHERADEE HURST - COMMUNICATIONS DIRECTOR.
Communications Director, Sheradee Hurst, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.
There was none.

ITEM #3 – OATH OF OFFICE – JUDY HOPPER – BOARD SEAT #3.

Tina Losawyer, deputy board clerk, administered the Oath of Office and swearing in of new member, Judy Hopper, Board Seat #3. Cindy Gibbs welcomed Mrs. Hopper to the board. Mrs. Hopper introduced her husband, Chuck Hopper.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY AND RESOLUTION AT DISTRICT FACILITIES DUE TO DAMAGE CAUSED BY INCLEMENT WEATHER.

Jay Sherrill made a motion to approve the Declaration of Emergency and Resolution at District Facilities due to damage caused by inclement weather. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained the background for this resolution was due to many different disasters that occurred last week during the snow storm. He said our contract with OBS, our evening cleaning service, covered some of the water-damage cleanup, but more damage was anticipated. Dr. Rhodes shared he was working with our Executive Director of Operations, Shbrone Brookings, and Attorney, Laura Holmes. It was confirmed we are within the legal guidelines to declare an emergency for damage that occurred. With this declaration, we will be able to make progress with the cleanup and repairs. Dr. Rhodes then read the Declaration.
Cindy Gibbs agreed things need to get cleaned up as soon as possible to get students back in school. Jay Sherrill asked about the possibility of price gouging and using known contractors. Dr. Rhodes said
we are very careful to insure compliance and informal bids will be taken.

DECLARATION OF EMERGENCY AND RESOLUTION

At a duly called meeting of the Board of Education of Independent School District No. 1 of Oklahoma County (“District”) held on the 22nd day of February 2020, the following Resolution was introduced and adopted by the approval of two-thirds (2/3) of the members of the Board of Education.

WHEREAS, severe freezing temperatures on February 16, 2021 caused multiple pipes to burst at several District Facilities; and

WHEREAS, the District’s has determined that these Facilities have sustained substantial water damage in the interior of the buildings making them unsafe to occupy until appropriate repairs and clean up have occurred;

NOW THEREFORE BE IT RESOLVED, by District’s Board of Education:

1. That an emergency exists;

2. That it is necessary to undertake repairs of District Facilities immediately in order to allow the buildings to be occupied for classes;

3. That the Superintendent is hereby authorized to contract for the necessary repairs for Facilities; and

4. That the notice and bid provisions of the Public Competitive Bidding Act shall not apply to those repairs which are necessitated by this emergency, in accordance with 61 O.S. § 130.

ITEM #5 – SUPERINTENDENT’S REPORT.

We are certainly living in unprecedented times. What a year it has been. COVID immobilized our State nearly one year ago, beginning on March 11, 2020 when the Thunder canceled their basketball game that Wednesday evening. We were further challenged with an ice storm in October. And last week, we experienced ice and snow, which presented us with additional challenges. Our preference is always to provide in-person learning opportunities, but we are thankful that learning can continue with distance learning when we experience unprecedented inclement weather conditions. Last week’s low temperatures combined with power outages caused busted pipes and water damage to several school facilities. We commend all of our employees in the operations departments for responding quickly to prevent additional damage. From maintenance plumbers, electricians, technology, energy to custodial services and campus police, we offer our deepest gratitude for working long hours to care for and protect our property. We sincerely say, “Thank you.” Thank you for being there. Thank you for your loyalty to the District. Thank you for caring.

We offer a warm and sincere welcome to our newest Board member, Judy Hopper. Many people retire and look forward to the day when they can relax and travel. Judy has chosen to be involved. She will be a strong voice at the State level and carry the banner for public education, which is so badly needed right now. Since retirement, she has dedicated herself to remaining connected through organizations such as the Parent Legislative Action Committee (PLAC). She can often be seen at the Capitol, advocating for public education. We are blessed that Judy is still willing to serve.

To Sky Collins, we say, “Thank you.” Thank you for your willingness to serve during this gap, following the resignation of Becky Gooch last summer. Sky, we know you will continue to remain involved in many ways. You are a graduate, a product of Putnam City Schools. We proudly claim you! You currently have children in our schools, and we know you will continue to provide the parent perspective that we need.

We know that many questions remain regarding the 4th Quarter plan to return to in-person learning 5 days per week. Please know that we are continually monitoring several factors that will help make that decision. We are encouraged by the reduction in the spread of the virus statewide and the delivery of the vaccine. We are cautiously optimistic, but need to wait until we get closer to the 4th Quarter to make a final decision. We appreciate everyone’s patience as we work to come up with the very best plan that is balanced and can meet the needs of our students.

Looking at the week ahead of us, this is Public Schools Week. There are ways to participate daily, including “wear red for public ed” tomorrow! Activities for the week are posted on our social media platforms. You can participate by posting your photos with the hashtag #pcpublicschoolsweek. You might end up on the Putnam City social media pages!

ITEM #6 – COMMENTS BY BOARD MEMBERS.

Charity Avery welcomed Judy Hopper to the Board. She also thanked Sky Collins for her service. Ms. Avery thanked everyone for their hard work during these difficult times and said she knew everyone was doing their best. Ms. Avery commended Shbrone Brookings and the Operations Department for their efforts and service.

Judy Hopper thanked her constituents for electing her. She said one of the biggest ways she hopes to serve the board is by keeping everyone informed with what goes on at the legislation level. Mrs.
Hopper is active in PLAC, and looks forward to using her new role to educate people about public school legislation. She spoke of the documentary Backpack Full of Cash and recommended for all to check it out. Mrs. Hopper mentioned that she has been asked when schools would be back full-time and suggested to have a presentation at the next board meeting to let constituents know whats ahead.

Jay Sherrill welcomed Judy Hopper to the board and thanked Sky Collins for her service. Mr. Sherrill expressed he wants to move past the challenges of 2020, but knows there will always be something that will come up. He praised Shbrone Brookings and his crew for clean-up efforts in the District after the storms. Mr. Sherrill thanked teachers and administrators for their hard work during parent-teacher conferences last week and all their dedication. He also thanked Shannon Meeks for his service to Putnam City.

Cindy Gibbs thanked Sky Collins for serving on the Board, and welcomed Judy Hopper. Mrs. Gibbs agreed with board members about all the hard work everyone has been doing. She said this year has been difficult for everyone. Mrs. Gibbs shared she's received more emails this year than her whole tenur on the board combined. She praised the maintenance staff and cafeteria staff. In closing, Mrs. Gibbs reminded everyone to celebrate Public School Week.

ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.   Minutes for regular board meeting on February 1, 2021.
        b.   Purchase orders dated January 27, 2021 through February 9, 2021 inclusive for the 2020-2021 school year.
        c.   Financial Reports.
        d.   Declaration of Obsolete Items.
        e.   Elementary and Secondary Contracts.
        f.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2022-2023 DISTRICT CALENDAR.

Charity Avery made a motion to approve the 2022-2023 District Calendar. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said PCACT helped with the calendar.

Cindy Gibbs asked if teachers voted on the calendar. Patty Balenseifen, Chief Officer of Human Capital, confirmed it was voted on by district teachers and personnel.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EB – FEDERAL PROGRAMS COMPLAINT PROCEDURE.

Jay Sherrill made a motion to approve revision to District Policy EB – Federal Programs Complaint Procedure. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

Cindy Gibbs thanked all those who worked on this policy to help keep us compliant.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EP – HOMELESS STUDENTS.

Judy Hopper made a motion to approve revision to District Policy EP – Homeless Students. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPPORT BARGAINING UNIT TEAM.

The motion was amended with Executive Director of Finance TBD replacing Shannon Meeks on the team.

Jay Sherrill made a motion to approve the Support Bargaining Unit Team with the amended listed name of Shannon Meeks to be replaced with the new Executive Director of Finance. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION – MAINTENANCE DISPATCHER

Judy Hopper made a motion to approve Job Description – Maintenance Dispatcher. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes shared that he and Shbrone Brookings, Executive Director of Operations, have been involved in several focus groups to look at different ways to help our maintenance and housekeeping department. He shared an example of problems they were having with multiple work orders being submitted for the same issue. Dr. Rhodes said we already have positions similar to this with our technology help line and our Campus Police dispatcher. He said it will add consistency in the work order process, including housekeeping, and will be more efficient because only one call will be needed. Dr. Rhodes also added principals have given positive feedback and said it will free up time for them to work more with our teachers, students and parents. He said it will be a game changer.

Jay Sherrill said it makes sense to have a single point of contact, but asked if this was better and more efficient than investing in a self-service technology system. He wanted to make sure it was going to solve more than just the technology side.

Dr. Rhodes responded by stating Cory Boggs, Executive Director of Technology, and his team do a great job and saves the district a ton of money. He also assured the board by doing more in-house it makes it more secure and allows customization. Dr. Rhodes said it would not more efficient to invest in software management.
Jay Sherrill commented that by having this position triaged and using the software correctly it will help us.

Dr. Rhodes said the long term goal is to have a handle on all our facilities to be able to do an efficient total analysis of our properties. This will enable us to save money and we owe it to our tax payers.

Cindy Gibbs added how much she appreciates all who are working on this. She stated her whole goal is to end up being better.

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:32 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Collins,aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

March 1, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, March 1, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 1, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 26, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Judy Hopper and Charity Avery. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Board Member, Gail LoPresto was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – EXECUTIVE DIRECTOR OF CURRICULUM AND INSTRUCTION.

Dr. Keely Frayser, Executive Director of Curriculum and Instruction, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

Shabbir Jupiterwalla, a Putnam City patron and grandparent to a Putnam City student, asked questions about preventing water damage at schools during the storm and about the plan for returning to school. He also asked about summer school and expressed concerns about his granddaughter falling behind.

Cindy Gibbs thanked Mr. Jupiterwalla for his comments.

ITEM #3 – SERVICE RECOGNITION – SKY COLLINS:

President, Cindy Gibbs and the board recognized and thanked Sky Collins for her 6 months of service on the Putnam City School Board. Mrs. Gibbs said Mrs. Collins was a product of our schools and the experience she brought was appreciated and that a lot was learned from her. In appreciation, Mrs. Gibbs presented Mrs. Collins with a gift card to enjoy dinner out.

Sky Collins shared it was an honor to serve the district this year. As a parent of a second grader and grandparent to a kindergartner, Mrs. Collins said she will continue to both serve and advocate Putnam City for many years, particularly students with disabilities, LGBTQIA+ students, students of color and the adults who love them so that they continue to be seen, heard and valued. She also said she remained committed to fostering an inclusive environment where differences are celebrated and that she is thankful to be part of a district that makes that a priority.
In closing, Sky Collins congratulated Judy Hopper and said she was thankful for her willingness to serve in District 3. To Cindy Gibbs, Jay Sherrill, Gail LoPresto and Charity Avery, Mrs. Collins said she cannot thank them enough for their guidance and most of all their friendships.

ITEM #4 – CONSIDERATION AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND VIRTUAL STUDENT PRESENTATIONS.

Brandy Sitts, Fine Arts and Gifted Coordinator, said each year, the Putnam City School board recognizes March as Youth Arts Month. Putnam City recognizes the importance of the arts as transformative to the individual and the community. The arts teach students to find their voice, trust their instincts, communicate emotions, imagine possibilities, and see the world from other perspectives.
Ms. Sitts shared this year the challenges brought on by COVID have brought changes on how we interact with students and the public. She said, normally we would have an evening of performances during this celebration and while we won’t have students with us today, we will still recognize our Putnam City fine arts teachers and students. They have been a shining example of innovation and fortitude in the face of challenges. She encouraged everyone check out the district’s social media to see more Youth Arts Month celebrations.

A short video with samples of what has been accomplished in the arts this school year was shown.
Youth Arts Month Proclamation

WHEREAS, arts education contributes powerful educational benefits to all elementary and secondary students including the following:
• Fine Arts education develops students’ creative problem-solving and critical- thinking abilities;
• Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
• Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
• Fine Arts education reinforces and brings to life what students learn in other subjects;
• Fine Arts education interrelates student learning in production, history, communication, citizenship and aesthetics.

THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities. NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.

Jay Sherrill approved the Proclamation declaring March Youth Arts month in Putnam City Schools. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #5 SUPERINTENDENT’S REPORT

Dr. Rhodes began by thanking Sky Collins for her service. He said she brought a great perspective and knows we will continue to benefit from her involvement. Also mentioned was that Gail LoPresto was not in attendance because she was recuperating from shoulder surgery, but hopes to be back soon.

Thank you to everyone involved in the making of the virtual presentation of the Youth Arts Month celebration. It’s a joy to see students enjoying art during this time!

The most recent snow and ice storms may have melted, but the work on water damage continues in some buildings. Crews have been working at multiple schools since the damage occurred. We thank our operations crews for their hard work. They continue to conduct safety inspections at a few buildings. Employees at some elementary schools are moving furniture to create temporary learning spaces for the more extended projects. Detailed plans for each site are forthcoming.

We continue to vaccinate employees who choose to receive the COVID-19 vaccine. Opportunities for first and second doses are now available. Employees can go to .pc, and find information under the COVID tab.
Congratulations to our top five Teacher of the Year candidates! Due to COVID-19, there will not be an in-person event to award this year’s Teacher of the Year, but everyone is invited to see the virtual reveal of this year’s Teacher of the Year on March 11th! Be watching Putnam City’s social media to see how you can be part of the fun!

Congratulations go to several PC athletes this week! Both Putnam City North girls and boys basketball teams won the title of Regional Champions this weekend! The PCN Swim Team competed at State with both team and individuals placing. Also, in PC sports this week, Vicky Haggard, a Putnam City High wrestler, made history by being the first girl to qualify for Putnam City at the first-ever sanctioned OSSAA Girls State Tournament! Congratulations to all!

We encourage you to check out NOW (North, Original, and West), an online student news publication from all three high schools is posted on PC’s social media. It is a digital online source of news through the eyes of students. You will be impressed with these young journalists!

Putnam City Schools Return to Learn plan has been updated many times this year as we all learned that fluidity is key while living in a pandemic. Much consideration and planning have been put into the final phase of Return to Learn. The opportunity for fully vaccinated faculty and staff, the beginning of installation of new air quality technology, and the advisement of the OKC-County Health Department were taken into consideration as the course was mapped out for the end of the year. For these reasons, Putnam City Schools will continue an A/B schedule until beginning a new plan on April 5th. On that date, all students will return to in-person learning four days a week. Students will attend in-person Monday, Tuesday, Thursday, and Friday beginning April 5th. Wednesday will remain a remote learning day for students through the end of the school year. On Wednesdays, teachers will be
in the buildings creating online content for quarantined students to use in the week ahead. Wednesdays will also be utilized for state testing days for Putnam City at Home students. When students begin four days a week, the current mask mandate remains in place along with utilizing good hand hygiene practices.

The much-anticipated return of students will be a positive note to end this historic year. Students will be meeting half of their classmates that they have only known through a computer screen until now. In addition to the return to in-person four days a week, we also look forward to launching a robust summer school program at Putnam City. This year's curriculum will focus on being outside the box and hands-on so that students and devices can recharge. In addition to academics, this year's summer school will also feature mental health offerings. District administration understands the toll that this pandemic has taken on student's mental health, and we want to provide resources and tools for students in this area. Details regarding the revamped summer school program are coming soon. Mark your calendars now; the summer fun will begin in June!

We thank our faculty, staff, and parents. This year has been a journey, and we have all been partners in education in news ways. We will be ready to begin the next chapter April 5th.

ITEM #6 – COMMENTS BY BOARD MEMBERS.

Charity Avery thanked the speaker for his questions. She said she enjoyed the fine arts video presentation. Ms. Avery said she appreciated the patience of teachers, administrators, families, and students. She congratulated the top five candidates for Teacher of the Year. Ms. Avery thanked everyone who participated in Public Schools Week. She said she is thankful for all who serve in public education.

Judy Hopper encouraged people to read about the Oklahoma Scholarship Fund Credit and to contact legislators. Mrs. Hopper said she toured three PC elementary schools that have water damage from the storm. She thanked district administrators who responded to these sites immediately.

Jay Sherrill said he is excited about the Return to Learn plan announcement. He said he is also excited about the summer school program. Mr. Sherrill thanked everyone who put in work on these projects.

Cindy Gibbs echoed that she is excited about the Return to Learn announcement and summer school too. She thanked custodians and Shbrone Brookings for their work.

a. Minutes for regular board meeting on February 22, 2021.
b. Purchase orders dated February 10, 2021 through February 23, 2021 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Declaration of Obsolete/Surplus Items.
f. Overnight Travel.
g. Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB ARCHITECTS FOR NEW TRANSPORTATION BUILDING. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)

Judy Hopper made a motion to approve the contract between Owner and Architect with LWPB Architects for New Transportation Building. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes shared LWPB was the architecture firm that worked with us on the new Capps Middle School. He said we have a lot of confidence in their work and they are great to work with. He also mentioned this will be a new addition to the current existing building and was approved through our last bond. Dr. Rhodes expressed it was exciting to see these projects begin to happen.

Cindy Gibbs said it definitely needed more space and updating.

ITEM #10 – CONSIDERATION OF AND VOTE ON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF AN ELEMENTARY ASSISTANT PRINCIPAL PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

At 5:35 p.m., Judy Hopper made a motion to enter into executive session for the purpose of discussing employment/appointment of an elementary assistant principal pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:40 p.m., President, Cindy Gibbs acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Judy Hopper and Charity Avery; Superintendent, Dr. Rhodes, Chief Officer of Human Capital, Patricia Balenseifen and Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of employment/appointment of an elementary assistant principal pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY SCHOOL ASSISTANT PRINCIPAL.
Dr. Rhodes said the administration recommends Claire Chavez as an elementary assistant principal.
Charity Avery made a motion to appoint Claire Chavez as an elementary school assistant principal. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

At 5:42 p.m., Jay Sherrill made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

ITEM #14 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:21 p.m., President, Cindy Gibbs acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Judy Hopper and Charity Avery; Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken

ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
J

udy Hopper made a motion at 6:22 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; Sherrill, aye; Gibbs, aye.

Special Board Meeting - March 8, 2021

SPECIAL BOARD OF EDUCATION MEETING
Monday, March 8, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 8, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 5th, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Cindy Gibbs welcomed and introduced Claire Chavez who was recently promoted to Assistant Principal at Overholser Elementary School.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Cindy Gibbs called the meeting to order. Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Charity Avery arrived after roll call.

ITEM #2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a.   Minutes for regular board meeting on March 1, 2021.
b.   Purchase orders dated February 24, 2021 through March 2, 2021 inclusive for the 2020-2021 school year.
c.   Activity Fund Cash Summary.
d.   Activity Fund Transfer List.
e.   Overnight Travel.
f.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUMMER SCHOOL PROGRAM FOR 2021.

Gail LoPresto made a motion to approve Summer School Program for 2021. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that board approval of the frame work for Summer School and Extended Year Programs would allow the district to move forward with hiring teachers and coordinating final details. Summer School and ESY Programs will be funded by CARES and/or ESSER II funds. Elementary School programs will feature three rotations focusing on: a) reading/language arts, b) math and c) enrichment based activities (i.e.: arts STEM, etc.) High School programs will focus on credit recovery to meet graduation requirements. The programs will provide curriculum support and will also include a component on student mental health. There is no charge to parents and Summer School will be open to any Putnam City student. More details will be provided prior to the April 8th enrollment date.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE FOLLOWING TOPICS PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7):

a. Employment/Appointment of and Executive Director of Finance.

b. Renewal of employment of the Superintendent’s Administrative Staff for the 2021-2022 school year which includes: Patricia Balenseifen, Shbrone Brookings, Cory Boggs, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall and Shelly Roper.

At 5:07 p.m. Judy Hopper made a motion to enter into executive session for the purpose of discussing afore mentioned topics. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #5 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:37 p.m. Cindy Gibbs, president, acknowledged the board returned to open session and asked the board clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Judy Hopper, Gail LoPresto, Jay Sherrill and Cindy Gibbs; Superintendent, Dr. Rhodes; and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing the following topics pursuant to 25 O.S. § 307 (B) (1) and (B) (7):

a. Employment/Appointment of and Executive Director of Finance.

No action was taken.

ITEM #6 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF FINANCE.

Dr. Rhodes said the Administration Team recommends Matthew Gindhart as Executive Director of Finance.

Gail LoPresto made a motion to approve employment of Matthew Gindhart as Executive Director of Finance. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR 2021-2022 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, SHBRONE BROOKINGS, CORY BOGGS, BARBARA CRUMP, DR. KEELY FRAYSER, SHERADEE HURST, SCOTT MCCALL AND SHELLY ROPER.

Gail LoPresto made a motion to approve renewal of employment of the Superintendent’s Administrative Staff for 2021-2022 school year which includes: Patricia Balenseifen, Shbrone Brookings, Cory Boggs, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall and Shelly Roper. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Board members recognized the efforts of the Superintendent’s Administrative Staff especially during an unprecedented year with the pandemic and the winter weather events. They congratulated the Administrative Staff on being rehired and thanked them for their contributions to the district, saying they did a “good job”. They also commented that Shannon Meeks will be missed.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT AND DISCUSSING RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7):

At 5:41 p.m. Jay Sherrill made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent and discussing re-employment of the Superintendent pursuant to 25 O.S. § (B) (1) and (B) (7). Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:27 p.m. Cindy Gibbs, president, acknowledged the board returned to open session and asked the board clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Judy Hopper, Gail LoPresto, Jay Sherrill and Cindy Gibbs; and Superintendent, Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent and discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SUPERINTENDENT’S CONTRACT FOR 2021-2022.

Jay Sherrill made a motion to approve the Superintendent’s contract for 2021-2022 with agreed upon changes. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

At 7:30 p.m. Charity Avery made a motion to adjourn. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Special Board Meeting - March 9, 2021

SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 9, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 9, 2021 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Monday, March 8th, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 12:11 p.m., Vice-President, Jay Sherrill called the meeting to order. Members present: Vice-President, Jay Sherrill; and members, Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Charity Avery and President, Cindy Gibbs were absent. Jay Sherrill presided over the meeting as per District Policy AD: Board of Education.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $28,500,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.

Jordan Smith, financial advisor at Stephen L. Smith Corporation, provided details of 8 bids that were submitted. Some of the companies submitting bids did not include a good faith deposit but Mr. Smith confirmed that Piper Sandler Companies who submitted the lowest bid did wire a good faith deposit. He provided a list of recent bond sales for comparison and commented that the current market is very favorable for borrowers.

Bids Received	Net Interest Cost	Interest Rate
Piper Sandler Companies, Minneapolis, MN	$417,430.01	0.488222
Bank of New York Mellon, Pittsburgh, PA	$424,365.01	0.496333
Huntington Securities, Inc., Chicago, IL	$440,325.00	0.515000
JP Morgan Securities, New York, NY	$442,320.01	0.517333
RW Baird & Co., Milwaukee, WI	$454,195.00	0.531222
The Baker Group, Oklahoma City, OK	$460,077.41	0.538102
Citigroup, Dallas, TX	$466,117.49	0.545167
FHN Financial Capital Markets, Memphis, TN	$468,017.51	0.547389

Judy Hopper made a motion to accept the low bid of Piper Sandler Companies, Minneapolis, MN at an interest rate of 0.488222 percent on the Sale of the $28,500,000 General Obligation Combined Purpose Bonds, dated: April 1, 2021. Gail LoPresto seconded the motion. Vote: Hopper, aye; LoPresto, aye; Sherrill, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $28,500,000 BY THE PUTNAM CITY SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.

Judy Hopper made a motion to authorize the issuance of the $28,500,000 General Obligation Combined Purpose Bonds, dated: April 1, 2021, and fixing other details for the issuance of said bonds. Gail LoPresto seconded the motion. Vote: Hopper, aye; LoPresto, aye; Sherrill, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

At 12:25 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion.

Vote: Hopper, aye; LoPresto, aye; Sherrill, aye.

April 5, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, April 5, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 5, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 2, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members Gail LoPresto, Judy Hopper and Charity Avery. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BARBARA CRUMP – EXECUTIVE DIRECTOR OF ELEMENTARY EDUCATION.

Barbara Crump, Executive Director of Elementary Education, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 SUPERINTENDENT’S REPORT.

Today marks the first day for all students to be together for in-person learning since March of last year. What an exciting day back for our teachers and students! We look forward to finishing the school year with all of our PC students together in their classrooms.

KFOR-TV, KWTV, AND KJ103 all covered Putnam City’s return to in-person learning for all students today.

As we welcome students we also welcome a new member to our District Administration Team. Our new Executive Director of Finance, Matt Gindhart, has officially started his position with Putnam City. We are happy to welcome him to the PC family!

This week is National Public Health Week. We are grateful for all of our PC nurses. They have shown impressive leadership and service during this pandemic. We are also grateful for our partners at the Oklahoma City-County Health Department. This team of PC nurses and health department epidemiologists and other officials are front line superheroes in health and education. We thank you all for your role in safely bringing kids back to the classroom and continuing a safe environment for learning.

Recharge Summer Learning is coming to PC! Recharge is our optional summer school for students. Elementary and Middle School students will focus on math and reading with mental health resources available. High School students will focus on credit recovery. More details are coming soon. Registration begins April 8th.

Congratulations to James Lee from Putnam City High School! James received the honor of Oklahoma Academic All State for the class of 2021. These students are the top 100 public high school seniors selected from 400 nominations statewide. All State students have achieved the highest standard of academic excellence and leadership in our public schools. We applaud his hard work!

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Charity Avery welcomed students back to in-person learning together. Ms. Avery also welcomed Matt Gindhart to the Administration Team. Ms. Avery also congratulated James Lee on being named Academic All-State.

Judy Hopper praised the media coverage of the first day back. She also thanked the Operations Department for the work they have been doing on buildings. Mrs. Hopper also said she is proud of our teachers. She said she visited several schools and was impressed with how they were welcoming kids back. Mrs. Hopper said she was also quite impressed with the “Mindfulness Monday” program at Dennis Elementary.

Gail LoPresto welcomed students back. Mrs. LoPresto said administrators had some innovative ways to greet students today. Mrs. LoPresto also congratulated all of the Teacher of the Year finalists, and the Teacher of the Year.

Jay Sherrill thanked the Administrative Team members who worked on the employee vaccination clinics. Mr. Sherrill said the clinics were very well done. He echoed the comments of his fellow board members, and said he is excited to have all kids back in school together again.

Cindy Gibbs congratulated the Teacher of the Year. Mrs. Gibbs said she is excited about Putnam City’s Summer School program and suggested we get the word out that it is free. She thanked everyone who worked to get all PC students back in school together. She also praised PCN on their many athletic victories recently. Mrs. Gibbs expressed condolences to Putnam City High Principal, Brett Bradley’s family for the recent loss of his father and to the Transportation department for the loss of one of our bus drivers.

a.   Minutes for special board meeting on March 8, 2021.
b.   Minutes for special board meeting on March 9, 2021.
c.   Purchase orders dated March 3, 2021 through March 30, 2021 inclusive for the 2020-2021 school year.
d.   Financial Reports.
e.   Activity Fund Cash Summary.
f.   Activity Fund Transfer List.
g.   Declaration of Obsolete/Surplus Items.
h.   Renewal of Contract with Deborah Primeaux, Native American Consultant (Not to exceed $900 from 21-11-563)
i.   Overnight Travel Requests.
j.   Elementary and Secondary Contracts.
k.   Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Judy Hopper mentioned Northridge’s activity account balance. Board Members and Dr. Rhodes responded with possible reasons of why it would be high.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2021-2022 SCHOOL YEAR.

Judy Hopper made a motion to approve the renewal of employment for certified administrators as listed on Attachment B for the 2021-2022 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Gail LoPresto said elementary principals John Lunn and Pam Miller will be missed. She wished them well in their retirement.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST/BEST BID FROM EARTHSMART CONTROLS FOR AIR PURIFICATION SYSTEM. ($1,920,000.00 FROM 21-11-793)

Gail LoPresto made a motion to approve lowest/best bid from EarthSmart Controls for air purification system. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes expressed the district’s excitement in bringing this to the board. He said this will be a purchase using federal CARES funds and was quite a bit less than other systems considered. He shared both Moore and Oklahoma City have the same system and that it will be great during cold and flu seasons, as well as during the COVID pandemic.

Cindy Gibbs asked if the teachers were excited. Shbrone Brookings confirmed they were, and said it adds an extra layer of protection.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB FOR PROCUREMENT OF FURNITURE FOR COOPER MIDDLE SCHOOL AND HEFNER MIDDLE SCHOOL. (4% OF CONTRACTED AMOUNT FROM 21-77-289)

Charity Avery made a motion to approve contract between Owner and Architect with LWPB for procurement of furniture for Cooper Middle School and Hefner Middle School. Gail LoPresto seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked for an explanation of why an architect is needed to purchase furniture. Dr. Rhodes explained furniture is a large purchase and a lot of work goes into the decision-making process. He said Capps was first and is new, the idea moving forward is for all middle schools to have the same type of modern modular look and functional furniture.

Board members wanted to know the contracted amount. Shbrone Brookings said the combined estimate for both schools is approximately $19,000. He said every piece of furniture purchased will be based on enhancing the learning environment as a whole.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.

Gail LoPresto made a motion to approve Revised Federal Claims Approved Signatures for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said not only is this because we have a new Executive Director of Finance, Matt Gindhart, but it is required each year for anyone approving federal funds.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 20202021 SCHOOL YEAR.

Charity Avery made a motion to approve Revised Emergency Federal Claims Approved Signatures for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY LEAVE DAYS.

Jay Sherrill made a motion to approve Declaration of Emergency Leave Days. Gail LoPresto seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained we had three days that were declared emergency days for employees and students this school year. There were essential personnel that reported to work on those days. Each spring, it is brought to the Board to approve emergency leave so those essential employees that were required to report would receive emergency leave for the days worked.

Jay Sherrill expressed his appreciation for declaring these emergency days. He said even though we have the technology to work from home, sometimes it’s not practical in cases of emergencies.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY TEACHER SEMESTER CONTRACT.

Gail LoPresto made a motion to approve Temporary Teacher Semester Contract. Jay Sherrill seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes shared this is new to Putnam City. He said Edmond is the district that is nearest to us that has semester teacher contracts and believes other districts will follow suit. Dr. Rhodes shared we were in a tight situation before we knew we would receive federal money and therefore, began offering early retirement incentives. He said after working with legal counsel, this new temporary teacher contract will allow flexibility in staffing if we find ourselves overstaffed, especially mid-year.

Board members asked if this was for existing teachers or if it would affect Special Education teachers. Dr. Rhodes assured members this would be for new employees, and said we do not anticipate the need to use this contract. He also said he doubts we would ever be overstaffed with special needs teachers.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER WITH LINGO CONSTRUCTION FOR PUTNAM CITY STADIUM MEP REPAIRS. (6% CONSTRUCTION MANAGER FEE FROM 21-76-174)

Jay Sherrill made a motion to approve Change Order with Lingo Construction for Putnam City Stadium MEP repairs. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes expressed his dislike for bringing change orders to the board. He said sometimes things are overlooked and in this case, it’s the right thing to do the needed duct work.

Cindy Gibbs said it’s a good change and is long overdue.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FEDERAL PROGRAMS FINANCE COORDINATOR JOB DESCRIPTION.

Charity Avery made a motion to approve Federal Programs Finance Coordinator Job Description. Judy Hopper seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said this position is needed because Federal Program guidelines are continually changing and growing. He commented this position will allow our Federal Programs coordinators to stay totally focused on essential elements of their position. He also said it will be paid for out of Federal Funds.

Dr. Keely Frayser explained the Finance Coordinator will collaborate with all coordinators in the Curriculum Department who work with Federal Funds.

Jay Sherrill commented that more and more business type positions are needed to be in good shape for the future.

ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:34 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; Hopper, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

April 19, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, April 19, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 19, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 16, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Vice-President, Jay Sherrill; members, Gail LoPresto, Judy Hopper and incoming board member, Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Charity Avery was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – JENNIFER SEAL, PUTNAM CITY FOUNDATION.

Putnam City Foundation President, Jennifer Seal, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – OATH OF OFFICE – STEVE BURGER – BOARD SEAT #1.

New member, Steve Burger, who was elected on April 6, 2021, was sworn in by the board clerk.
Mr. Burger introduced guests that were in attendance, including his mother, Lawanda Burger, who was employed by the district for many years. Board members congratulated Mr. Burger on his successful election.

ITEM #3 – ORGANIZATION OF BOARD OF EDUCATION FOR 2021-2022; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK AND ENCUMBRANCE CLERK.

Gail LoPresto made a motion to nominate Jay Sherrill for President. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Charity Avery for Vice-President. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Sandy Lemaster for board clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Tina Losawyer for deputy board clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Fonda Watkins for encumbrance clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #4 – PUBLIC PARTICIPATION.

There was none.

ITEM #5 – STAFF REPORTS AND RECOGNITIONS.

Recognition of Teacher of the Year – Sheradee Hurst – Director of Communications.
Sheradee Hurst, introduced Lauren Querbach, Wiley Post 1st Grade Teacher and Putnam City’s Teacher of the Year. Ms. Querbach has been with the district since August, 2019. Board members thanked Ms. Querbach for her service to her students and congratulated her on first being selected as Wiley Post’s Teacher of the Year and then achieving that honor for the entire district.

Recognition of Golden Apple Recipients – Jennifer Seal – Putnam City Foundation.
Jennifer Seal said that the Golden Apple awards are the “Oscars” of the district and the highest form of recognition. Common terms used to describe honorees include: “go above and beyond their regular duties”, “dedicated” and “have a positive, caring attitude”.

               DiAnne Bryant, Chairwoman of the Foundation and Jennifer Seal, President, introduced the Golden Apple Winners:
               •   Terry Kimberling – Harvest Hills Elementary Lead Custodian
               •   Courtney Krodel – Information Technology Help Desk
               •   Alex Martinez – Central Elementary Teaching Assistant
               •   Marie Page – Putnam City North High School DECA Teacher
               •   Stephanie Russell – Coronado Elementary Title Teaching Assistant & Volunteer
               •   Evangeline “Vangie” Smith – Western Oaks Elementary Substitute Teacher & Volunteer

Board members congratulated all the Golden Apple honorees.

ITEM #6 – SUPERINTENDENT’S REPORT.

It was 26 years ago today that our City, our State, our Nation experienced one of the worst tragedies in the history of our Country, the bombing of the OKC Alfred P Murrah Federal Building. One hundred and sixty-eight people lost their lives and numerous people were physically harmed and even more were emotionally scarred for life. We all have a story to tell of where we were and what we were doing, when we first heard the news of disbelief. I was the principal of Will Rogers Elementary and we were on a bus with fourth and fifth grade students for the annual trip Downtown to the Civic Center to hear the OKC Symphony perform. This was a District-wide event with all fourth and fifth grade students from across the Metro attending. Elementary music specialists had spent time, weeks in advance to prepare students, teaching them about the different instruments, the dedication needed to master the ability to play professionally, the concept of working on a piece of music individually, but then coming together as a full orchestra to perform. The concert was the culmination of the elementary music unit to allow students to experience the incredible performance of highly specialized, professional musicians; an event that many students had never had the opportunity to experience, especially those living in poverty.

Our school bus, in route to Downtown OKC, was at a high point on Memorial Road when the bus pulled over and stopped. The Putnam City Transportation Department had ordered all buses to pull over because of an explosion Downtown. As I stood up on the bus, I gazed downtown and could see smoke billowing up to the sky. My first thought was that it was a freak gas explosion. A few years earlier, a hot water heater at Star Spencer School had exploded near the cafeteria during lunch time, killing five students and a teacher. My thought was that this was something similar, some type of gas explosion; an accident. I fully expected us to soon be back on our journey Downtown, but after patiently waiting for nearly 30 minutes, eventually, the Transportation Department ordered that all buses return to their respected school sites. With my first, primitive cell phone in hand, I repeatedly attempted to call the school, but each time receiving a busy signal. Later, I learned that so many cell phone calls were attempting to be made because of the news of the accident, the cell phone service, in its infancy, caused access to be jammed. As the events unfolded, I began to realize that what had happened Downtown was much greater than what I had first thought.

As I entered the office area at school, I witnessed normally calm and laid back adults, in chaos. Most had already received the news that there was an explosion at the Federal building. As a leader in any capacity, you learn that one of the most important traits you can possess, is the ability to remain calm in the midst of a storm. Holding back emotion, I immediately, frantically, wanted to go through the records of every student to see if any child had a parent who worked in the Federal building or any facility nearby because I wanted to be prepared to console a child if I knew that they had lost a parent in the explosion. Fortunately, that was not the case, but there was a younger sibling of a student who was in the childcare located in the Federal building. Collectively, as a faculty and staff, we decided to keep the news of the explosion confidential from students and go about the rest of our day as normal as possible. Something told us that a child should be in the safety of their home, in the care of their parents, to hear news of devastation. Most likely, that would not have been possible today, with the easy accessibility to communication.

Reflecting back on April 19, 1995, I know that many good things transpired during the healing from this tragedy in our community, in spite of the loss of lives, the heartache, the devastation. For one, the world, for the first time, came to know the heart of the people of Oklahoma. Prior to 1995, the world had a glimpse of Oklahoma because of the wit and character of Will Rogers, Oklahoma’s Favorite Son. But the OKC Bombing portrayed the true spirit, the grit, the heart and the goodness of people who call Oklahoma home. Around the world, it has become known as the Oklahoma Standard. The Oklahoma Standard is people helping people; taking care of one another; people who put others before themselves. The official definition of the Oklahoma Standard is “preserving and promoting a culture of caring citizens, by encouraging acts of service, honor and kindness.”
The Oklahoma Standard is demonstrated by a people with strong morals and ethics; who believe they have a higher calling; hard-working, All American, loving, kind and good-hearted people. Oklahoma became known as the “Heartland of America” as a result of how we courageously and beautifully handled one of the worst tragedies in our lifetime.

Fast forward to today, April 19, 2021. While the pandemic, in many ways does not compare to the OKC Bombing, it is definitely a life changing experience. People have experienced fear. Lives have been lost. Major events in people’s lives have been non-existent. In our educational world, students have been homebound for months; involved in distance learning. Out of necessity, teachers have transitioned to a very different way of delivering instruction. Parents have had numerous challenges, doing their best to facilitate learning at home. Students have missed major athletic events, fine arts activities, proms and graduations. While “zoom” has become a household word, many are frankly, just zoomed-out.

So, where do we go from here? As we are finally seeing light at the end of the tunnel, my hope, my prayer is that we can begin to start asking, and answering the question: “What good can come out of this life-changing experience?” I have started my list. I hope you will also start your list.

To our teachers, to our staff, to our parents, to our school board and to our community, we say, “Thank You”. Thank you for being there for us. Thank you for being patient with us. Thank you for believing in us. Now is a time for us to heal. If there was ever a time for us to come together as one, it is now. May we do our best to focus on what we can learn from this experience that will help us in the future.

ITEM #7 – COMMENTS BY BOARD MEMBERS.

Judy Hopper thanked Dr. Rhodes for his report. She said the Golden Apple winners are indicative that the “Oklahoma Standard” is being carried on today. Mrs. Hopper said she worked with Terry Kimberling at Harvest Hills Elementary and that he was a friend and a great employee of Putnam City. He was known to scrape the ice off windshields for staff members during the winter. She said she is proud of him and all he has accomplished.

Steve Burger also thanked Dr. Rhodes for his reflection on the anniversary of the Murrah Building bombing, agreeing that the Oklahoma Standard is alive and we want to equip our students to help our community moving forward. He said the Golden Apple winners were very deserving, noting they represent the “back bone of the district”. He said he worked with Marie Page and she is about developing character and positivity. He recognized the Putnam City Foundation for their “outstanding” support of the district.

Gail LoPresto welcomed both Judy Hopper and Steve Burger to the board. She said she really appreciated Cindy Gibbs for her service to the district for the past ten years. Mrs. LoPresto also congratulated the Golden Apple recipients. She recalled one of the most refreshing and moving moments of support following the Murrah bombing was the Mayfield Middle School orchestra performing a concert on the lawn of the school on a Sunday afternoon. She said she has always been impressed with Putnam City because the district really does care about people.

Jay Sherrill also congratulated and welcomed Steve Burger. He said he found Dr. Rhodes report “fantastic”, saying that it really moved him. He said that he recalled being a student at Putnam City High School and feeling the bombing while in class. He said there were many efforts by the staff during that time to support the students, their families and the community. Reflecting upon the anniversary of the bombing, makes him think about his son and how he and his wife chose to move into the district to raise their children in Putnam City. He said he is “PC Proud” to know that his children will have the same opportunities that he did.

        a)   Minutes for regular board meeting on April 5, 2021.
        b)   Purchase orders dated March 31, 2021 through April 13, 2021 inclusive for the 2020-2021 school year.
        c)   Financial Reports.
      d)   Updated February Activity Fund Cash Summary.
        e)   Declaration of Obsolete and/or Surplus Items.
        f)   Elementary Contracts.
        g)   Overnight Travel Requests.
        h)   Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENTS B FOR THE 2021-2022 SCHOOL YEAR.

Gail LoPresto made a motion for renewal of employment for certified teachers as listed on Attachments B for the 2021-2022 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Gail LoPresto said Putnam City has the best teachers in our district and that they are “wonderful”.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUBSTITUTE STIPEND.

Gail LoPresto made a motion to approve Substitute Stipend. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Dr. Rhodes commented that it is difficult to recruit and retain substitute teachers, especially during a pandemic. If approved, substitutes would receive a stipend, in addition to the regular daily rate of pay, totaling $140.00 in compensation for the remaining 28 days of the school year. Board members asked if it was comparable to other districts. Dr. Rhodes confirmed that $140 is comparable to what other districts are paying substitute teachers. It is an allowable expense out of the federal CARES and ESSR funds.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYEE STIPEND.

Judy Hopper made a motion to approve Employee Stipend. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Board members asked for clarification of how the employee stipends would be computed. Dr. Rhodes explained the stipend tiers and qualifications as follows:

$2,000 gross for any certified teacher, certified administrators and support staff who meets the following qualifications:
- Employed full time (1.0) on or before September 1, 2020;
- Actually performed services for the District during the 20-21 school year;
- Remained continuously employed until May 14, 2021;
- Completed COVID-19 Workplace Guidelines GCN training by May 3, 2021.
$1,000 gross for any certified teacher, certified administrators and support staff who meets the following qualifications:
- Employed full time (1.0) on or before January 4, 2021 or employed part time (.5 to .9) on or before September 1, 2020;
- Actually performed services for the District during the 20-21 school year;
- Remained continuously employed until May 14, 2021;
- Completed COVID-19 Workplace Guidelines GCN training by May 3, 2021.
$500 gross for any certified teacher, certified administration, and support staff who meets the following qualifications:
- Employed part time (.5 to .9) on or before January 4, 2021;
- Actually performed services for the District during the 20-21 school year;
- Remained continuously employed until May 14, 2021;
- Completed COVID-19 Workplace Guidelines GCN training by May 3, 2021.

Legal counsel assisted in preparing the tier structure and guidelines for the stipend. State regulations require that there be training or work associated with the stipend so employees are required to complete an additional COVID-19 GCN tutorial which has an emphasis on mental health. The stipend is subject to federal and state taxes and teacher retirement contributions. Dr. Rhodes said that Matt Gindhart, Executive Director of Finance has done a great job of coaching the district through the process of developing the employee stipend.

Board members asked if principals and district administrators were included and Dr. Rhodes confirmed that they were included as well as all certified and support employees. If approved, an e-mail will be sent out to staff members with details and it will also be communicated in Highlights. Department heads and supervisors will be available to assist their staff in fulfilling the training requirements to qualify for the stipend.

Board members said they were really excited to do this for the staff, especially since it has been such a tough year.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SPECIAL EDUCATION ASSURANCE STATEMENT.

Judy Hopper made a motion to approve Special Education Assurance Statement. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Dr. Rhodes said the Assurance Statement is in response to findings during a recent audit. One example of a finding was due to class size. Dr. Rhodes explained that often there will be new students that move into the district after the school year begins which increases the class size. It takes time to respond to changes in student counts and sometimes there aren’t qualified applicants available.

Jay Sherrill stated these would all appear on a public audit report under findings.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH INSIGHT CREATIVE GROUP FOR COMPREHENSIVE STRATEGIC PLAN. (PHASE 1 - $63,142.50 FROM 11-21-017)

Judy Hopper made a motion to approve Agreement with Insight Creative Group for Comprehensive Strategic Plan. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

There was discussion following the motion and preceding the vote.

Dr. Rhodes said we are living in a time when our district needs to be more competitive with other districts. Living within a district’s boundary no longer means that student will attend schools within that district. We have learned during the pandemic that the district really needs to do a better job of communicating what Putnam City has to offer.

The Comprehensive Strategic Plan is split into two phases because some will be implemented before the end of this fiscal year. Phase 2 will be brought to the board for approval at a board meeting during the 21-22 school year.

Dr. Rhodes said that our audience to date has been Putnam City patrons and have a wider audience now that we need to reach.

Judy Hopper said the district has really needed to do this for some time. She said during her campaign that it was evident that many people didn’t know much about Putnam City. She said we need to “sing our praises”.

Steve Burger asked if there would be committees established to assist in the development of the Comprehensive Strategic Plan. Dr. Rhodes confirmed that board members, district administrators, building administrators, teachers, students and community leaders will be included in communicating the opportunities and benefits that Putnam City offers. He used Putnam City’s technology connectivity, resources and devices as an example of our superiority. He said, if approved, the committees would be formed right away.

Gail LoPresto asked how many companies the district reviewed and who made the decision to recommend Insight Creative Group. There were four companies that were considered and Insight Creative Group has experience in working with another local district and

Sheradee Hurst also had experience working with the company in the past.

Mrs. LoPresto asked if the plan had the support of district staff. Dr. Rhodes said the plan was communicated to the administrative team but not with principals prior. Mrs. LoPresto also verified with Dr. Rhodes that there were two phases and the second phase would cost approximately $30,000.00. She said she would have preferred that the company present the plan to the board prior to voting; however, she said she was voting “yes” to the plan.

Jay Sherrill said he was in support of the plan but he said it is only successful if it is implemented and staff is held accountable to execute the plan. Development is only the first step and doesn’t solve any problems. The plan does; however, provide a way for the district to position and market itself more effectively.

Steve Burger asked if the motion could be tabled until Insight Creative Group could present to the board at a future meeting. Jay Sherrill said there was already a motion which was seconded. The procedure would be to vote “no” on the current motion and then the plan could be brought up at a future board meeting.

Mrs. Hopper asked what made this company stand out from the others being considered. Sheradee Hurst said had contacted another district because she thought their communication plan was very well done. They indicated that they worked with Insight Creative Group and Sheradee said she was familiar with them, having worked with them in the past. She said the company has received numerous awards and recognition for their work both locally and nationally.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EB – CURRICULUM: FEDERAL PROGRAMS COMPLAINT PROCEDURES.

Gail LoPresto made a motion to approve revision to District Policy EB – Curriculum: Federal Programs Complaint Procedures. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF ELEMENTARY PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) AND (7).

Gail LoPresto made a motion at 5:53 p.m. to enter into executive session for the purpose of discussing employment/appointment of elementary principals pursuant to 25 O.S. § 307 (B) (1) and (7). Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #17 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:10 p.m., President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Gail LoPresto, Judy Hopper, Steve Burger; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of discussing employment/appointment of elementary principals pursuant to 25 O.S. §307 (B) (1) and (7).

No action was taken.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT ELEMENTARY SCHOOL PRINCIPALS.

Dr. Rhodes said the administrative team recommended Nancy Ingle for the position of elementary principal at Rollingwood Elementary School.

Jay Sherrill made a motion to appoint Nancy Ingle for the position of principal at Rollingwood Elementary School. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes said the administrative team recommended Fallan Wolff for the position of elementary principal at Will Rogers Elementary School.

Judy Hopper made a motion to appoint Fallan Wolff for the position of principal at Will Rogers Elementary School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Judy Hopper said she was a part of the interview committee and that all the candidates were amazing.

ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:12 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Item of Information – District Policy EF – Attendance.

Special Board Meeting - April 23, 2021

SPECIAL BOARD OF EDUCATION MEETING
Friday, April 23, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Friday, April 23, 2021 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, April 22, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 12:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill, Vice-President, Charity Avery and members; Gail LoPresto, Steve Burger and Judy Hopper; Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #2 CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A RESOLUTION AUTHORIZING THE SUPERINTENDENT AND DISTRICT’S LEGAL COUNSEL TO PURSUE APPROPRIATE ACTIONS INCLUDING LITIGATION AGAINS THE STATE BOARD OF EDUCATION OR ANY OTHER APPROPRIATE ENTITIES, ORGANIZATIONS, OR PERSONS REGARDING THE STATE BOARD OF EDUCATION’S OVERREACHING, ILLEGAL AND UNCONSTITUTIONAL ACTION ON MARCH 25, 2021 ADOPTING A RESOLUTION TO EQUALIZE FUNDING BETWEEN ALL PUBLIC SCHOOLS AND CHARTER SCHOOLS AND TO SETTLE THE LAWSUIT WITH OKLAHOMA PUBLIC CHARTER SCHOOL ASSOCIATION.

Judy Hopper made a motion to approve a resolution authorizing the Superintendent and District’s legal counsel to pursue appropriate actions including litigation against the State Board of Education or any other appropriate entities, organizations, or persons regarding the State Board of Education’s overreaching, illegal, and unconstitutional action on March 25, 2021 adopting a resolution to equalize funding between all public schools and charter schools and to settle the lawsuit with Oklahoma Public Charter School Association. Gail LoPresto seconded the motion.

Discussion as follows:

Dr. Rhodes thanked board members for attending and making time for this special meeting.

Dr. Rhodes shared he received a call from Laura Holmes, Putnam City’s legal counsel, regarding interest in participating in litigation along with other districts. He said three educational law firms would be involved in the lawsuit we would participate in. Dr. Rhodes said speaking with Jay Sherrill and working with Ms. Holmes, this resolution was drafted. Dr. Rhodes spoke of concerns and the background for this resolution by saying our State Board of Education voted that public tax dollars, Ad Valorem taxes, should be divided to follow a student who resides in a public school district, funded by public tax dollars, to a charter school, not specifying virtual or in-person charter schools. He then emphasized and shared the Analysis of Potential Funding Loss document, prepared by Matt Gindhart, Executive Director of Finance, and explained the impact it could have on our district with a possible loss of 2.8 million dollars. Dr. Rhode told board members lawsuit expenses would be approximately $1.00 per student, roughly an expense of $18,000.00.

Board members shared concerns of public tax payer funds being redirected to charter schools and how something like this, where districts with higher Ad Valorem funds could make it more attractive for charter schools to come in, because there would be more money for them to make.

Dr. Rhodes spoke of the bill going through the House and Senate and said it only addresses the building fund and does not address the Ad Valorem from the general fund, which is much greater.

Jay Sherrill asked how many districts are involved in this lawsuit. Dr. Rhodes answered there were 128 districts involved, both large and small. He said Tulsa and Oklahoma City have their own separate lawsuits.

Gail LoPresto asked if this would qualify for any type of insurance. Dr. Rhodes said he does not believe it would qualify. Jay Sherrill said we would have to take some type of loss for insurance coverage.

Jay Sherrill shared his perspective that this could possibly be settled through state legislation, but if not, would rather be on the right side, than not. Board members agreed.

Dr. Rhodes read the Resolution out loud. He also told Mrs. LoPresto he would check to see if this does qualify for insurance. He said it was a good thought.

Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Judy Hopper made a motion at 12:15 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

May 3, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, May 3, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 3, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 30, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery, members, Steve Burger, Judy Hopper and Gail LoPresto , Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS, EXECUTIVE DIRECTOR OF INFORMATION TECHNOLOGY.

Cory Boggs, Executive Director of Information Technology, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

Shabbir Jupiterwala, a patron and a grandparent of a student at Western Oaks Elementary School, spoke about the present political climate and the classroom. Mr.Jupiterwala asked that curriculum focus on the basics of education.

Jeanellda Jupiterwala, a patron and also a grandparent of a student at Western Oaks Elementary School, inquired about a position listed on a previous agenda. She also commented on federal programs.

ITEM #3 – STAFF REPORTS AND RECOGNITIONS.

Resolution and Recognition of Service for Cindy Gibbs.

Cindy Gibbs was honored for her decade of service on the Board. She was given gifts of art from Putnam City students, and the Board passed the following resolution recognizing her contributions to Putnam City. Jay Sherrill read the resolution:
RESOLUTION TO HONOR CINDY GIBBS SERVICE

While Cindy Gibbs served on the Putnam City Board of Education, all three high schools received their own stadiums. During Cindy’s time of service, the Board approved the construction of both the Putnam City West and Putnam City North stadiums. These two schools received their own “turf,” and the already standing Putnam City High stadium would become solely Pirate Stadium. Another massive construction project the Board began and completed during Cindy’s time of service is the beautiful new Capps Middle School. These and many other physical improvements to the District are on Cindy’s resume of time served, however, the investment in Putnam City’s people is the most significant investment of all. Fellow board members say Cindy, “Volunteered hundreds of hours attending events, games, performances and school board meetings.” Cindy’s public comments during meetings were often comments about how impressed she was with Putnam City students at an event she had recently attended. Cindy’s investment in the District continued in other ways. Cindy helped Putnam City celebrate 100 years and ushered PC into the next century of providing an excellent education for students. Board member Gail LoPresto who served with Cindy from her first to last day, said, “She has great leadership and a heart for children.” Former board member Becky Gooch, who worked alongside Cindy for a decade, said, “Cindy’s personal attributes include honesty and enthusiasm and the ability always to put a positive spin on every situation. She loves children and has always framed her service on the Board through the eyes of what was good for our students, as well as our staff.” As the daughter of an educator, Cindy prioritized teacher advocacy during her time on the Board.

At a duly called meeting of the Board of Education of Independent School District No. 1 of Oklahoma County, Putnam City Schools held on May 3, 2021, the following Resolution was introduced and adopted by the approval of a majority of the members of the Board of Education:

WHEREAS Cindy Gibbs was elected to school board office, seat #1 February 8, 2011; and

WHEREAS Mrs. Gibbs served the patrons of Putnam City for over a decade as a board member until April 6, 2021; and

WHEREAS Mrs. Gibbs contributed to the hiring of two Superintendents for the District; and

WHEREAS Mrs. Gibbs was part of the largest pay increase for certified staff in Putnam City history; and

WHEREAS Mrs. Gibbs served when Putnam City patrons passed the two largest bond issues in Putnam City history; and

NOW THEREFORE BE IT RESOLVED as follows:

1. The Putnam City Board of Education recognizes Cindy Gibbs for her years of service and contribution to the students and staff of the Putnam City School District. It is with great appreciation that the Board thanks her for her service.

Gail LoPresto called Cindy Gibbs a “Grand Lady.” She praised Mrs. Gibbs by saying she’s done it all and spoke of the sacrifices made and the many years she’s been involved in PTA, her children’s and grandchildren’s schools and serving as a member on the Board. Mrs. LoPresto wished Mrs. Gibbs a good life and said she admired her and it was pleasure knowing and serving with her. She expressed she hopes to stay in contact.

Jay Sherrill added he appreciates knowing and serving with Mrs. Gibbs for the past 6 years. He shared how her compassion and dedication has impacted children in the district, including his own. He said his heart goes out to Mrs. Gibb and said he knows she will continue to serve and have all the students in Putnam City in her heart.

Charity Avery thanked Mrs. Gibbs and said she’s learned a lot from her. She said Mrs. Gibbs has truly done a wonderful job and hopes to keep in contact.

Mrs. Gibbs introduced her husband, Brian Gibbs, and other family members who were in attendance. She thanked everyone and said she has been volunteering for in Putnam City for 28 years, and now has a granddaughter at Harvest Hills. She said she plans to continue volunteering.

ITEM #4 – SUPERINTENDENT’S REPORT:

Seven Oklahoma high schools have been named “Oklahoma’s Promise 2020 State Champions.” Putnam City High School is the 6A Runner-Up with 103 Oklahoma’s Promise graduates! Oklahoma’s Promise is a state program that provides an opportunity for students from families whose annual income is $55,000 or less to earn a tuition scholarship for college or certain programs at public career technology centers. Chancellor Glen D. Johnson of the Oklahoma State Regents for Higher Education said, “These seven Oklahoma high schools are to be commended for serving as champions for their students.” Congratulations to PC High!

Another PC school receiving public recognition for academic achievement is Arbor Grove Elementary. Arbor Grove is one of only 200 schools across the U.S. and Canada to be named a Model Professional Learning Community at Work by Solution Tree! Arbor Grove is recognized for the following criteria:

1. Focus on learning
2. Build a collaborative culture
3. Create a results orientation

Schools are recognized based on strict criteria, including demonstration of a commitment to these concepts, implementation of these concepts for at least three years, and clear evidence of improved student learning over that period. We applaud Arbor Grove and the leadership of Principal, Brenda Davis!

The Silver Strings Orchestra recently performed at the new Scissortail Park in Downtown OKC.
While on stage, the backdrop to the OKC skyline provided the perfect setting for the Orchestra on a beautiful sunny Saturday afternoon. Park-goers were entertained by a variety of songs as the Silver Strings strolled throughout the crowd. Conductor, Levi Dobrinski explained that the orchestra plays classical as well as more popular songs. The orchestra received a huge round of applause toward the end of the concert as the strolling orchestra played, Led Zeppelin’s “Stairway to Heaven”; a classic of its own. We are thankful many of our student activities are able to resume and this is just one example.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Steve Burger commented on how dedicated Cindy Gibbs is to the District. He thanked her for her service. Mr. Burger welcomed the new elementary principals, Fallan Wolff and Nancy Ingle.. Mr. Burger thanked the patrons who spoke during public participation, and asked that more people exercise their right to speak during public participation.

Judy Hopper praised secondary schools for the amazing programs they are providing for students including the aerospace opportunity listed in one of the agenda items tonight. Mrs. Hopper commended the faculty at Ralph Downs and Will Rogers elementary schools for accommodating learning by moving classrooms during construction. Mrs. Hopper thanked them for all their hard work.

Gail LoPresto thanked Judy Hopper for representing Putnam City at the Capitol. Mrs. LoPresto wished teachers a Happy Teacher Appreciation Week. She also thanked all Administrative Assistants.

Charity Avery wished teachers a Happy Teacher Appreciation week. Ms. Avery thanked the speakers during public participation. She also praised the Putnam City Transportation Department for consistently following traffic rules and keeping kids safe. She said she feels safe putting her daughter on the bus. Mrs. Avery also welcomed the new principals to Putnam City and said she looks forward to working with them.

Jay Sherrill said he echoes all of the sentiments of the other board members, and wished teachers a Happy Teacher Appreciation Week. He also praised the Capps Middle School administrative team and faculty for doing a great job, including managing the logistics of drop off and pick up sites.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
       a.   Minutes for regular board meeting on April 19, 2021.
       b.   Minutes for special board meeting on April 23, 2021.
       c.   Purchase orders dated April 14, 2021 through April 27, 2021 inclusive for the 2020-2021 school year.
       d.   Financial Reports.
       e.   Activity Fund Cash Summary.
       f.   Activity Fund Transfer List.
       g.   Fundraisers.
     h.   Declaration of Obsolete Items.
        i.   Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
        j.   Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
       k.   Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
        l.   Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year. (4 ½ teacher salaries from 22-11-000)
      m.   Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2020-2021 year. ($100,000.00 from 22-11-421)
     n.   Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2021-2022 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 22-11-122, 22-11-127, 22-11-023, 22-11-061)
     o.   Renewal of Contract with Healthcare Safety Solutions for 2021-2022. ($25,000 from 22-11-089)
       p.   Renewal of Contract with Summit Fire & Security (formerly Mac Systems) for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring for 32 sites for 2021-2022 school year. ($13,440.00 from 21-22-088)
       q.   Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2021-2022 fiscal year. (No Cost to District)
        r.   Renewal of Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2021-2022 school year. (No cost to district)
       s.   Renewal of Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services for the 21-22 school year at Central, Coronado, Downs, Hilldale, Northridge and Wiley Post Elementary Schools. (No Cost to District)
       t.   Renewal of Service Agreement with OSSBA for unemployment claims management for the 2021-2022 year. ($17,517.50 from 22-11-089)
       u.   Elementary and Secondary Contracts.
       v.   Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENTS B FOR THE 2021-2022 SCHOOL YEAR.

Charity Avery made a motion for renewal of employment for support staff as listed on Attachments B for the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EF – ATTENDANCE.

Charity Avery made a motion to approve revision to District Policy EF – Attendance. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye

Dr. Rhodes clarified this revision was because of the new program in place this school year. He said we will be continuing Putnam City School at Home. This policy will hold students accountable for assignments and attendance.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT OLD CAPPS MIDDLE SCHOOL FOR DEMOLITION PROJECT. (6% CONTRACTED CONSTRUCTION AMOUNT FROM 21-76-157)

Gail LoPresto made a motion to approve employment of Lingo Construction as Construction Managers at old Capps Middle School for Demolition project. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye

Gail LoPresto expressed she is glad to see it being done.

Dr. Rhodes shared it was a long process and many things had to be considered, such as all the utilities and asbestos. He said we are now ready to proceed with the demo.

Jay Sherrill said he, along with many others, went to school there. He acknowledged it was an old building and said the new Capps Middle School is fantastic.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY WEST HIGH SCHOOL FOR RE-ROOF 9TH GRADE WING PROJECT. (6% CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-195)

Charity Avery made a motion to approve employment of Globe Construction as Construction Managers at Putnam City West High School for Re-Roof 9th Grade Wing project. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT APOLLO ELEMENTARY FOR CLASSROOM/STORM SHELTER ADDITION. (7% CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-250)

Judy Hopper made a motion to approve employment of Pope Contracting as Construction Managers at Apollo Elementary for Classroom/Storm Shelter Addition. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes thanked patrons for passing bonds. He said this item and the following item will be funded from the 2020 bonds. He said for decades we have used temporary portable buildings at Apollo Elementary. He said this will be a new wing at Apollo that will also serve as a safe room. It will eliminate the need for a couple of portables.

Jay Sherrill commented that he would like to see an update of where the district is on safety shelters in a future meeting. Dr. Rhodes said Shbrone Bookings is preparing an update on projects to share with the Board.

Gail LoPresto wanted to know the function of the new wing. Dr. Rhodes said it will be additional classroom space. He also shared when you are inside you will not know it is a safe room and it will includes restrooms.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS FOR TRANSPORTATION BUILDING RENOVATION PROJECT. (6% CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)

Gail LoPresto made a motion to approve employment of Lingo Construction as Construction Managers for Transportation Building Renovation project. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF ELEMENTARY ASSISTANT PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) AND (7).

Gail LoPresto made a motion at 5:33 p.m. to enter into executive session for the purpose of discussing employment/appointment of elementary assistant principals pursuant to 25 O.S. § 307 (B) (1) and (7). Judy Hopper seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:50 p.m., President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Gail LoPresto, Judy Hopper, Steve Burger; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; and Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of discussing employment/appointment of elementary assistant principals pursuant to 25 O.S. §307 (B) (1) and (7).

No action was taken.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT ELEMENTARY ASSISTANT SCHOOL PRINCIPALS.

Dr. Rhodes said the administrative team recommended Megan Abrams for the position of elementary assistant principal at Hilldale Elementary School.

Gail LoPresto made a motion to appoint Megan Abrams for the position of assistant principal at Hilldale Elementary School. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes said the administrative team recommended Dolly Thomas for the position of elementary assistant principal at Northridge Elementary School.

Steve Burger made a motion to appoint Dolly Thomas for the position of assistant principal at Northridge Elementary School. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye

Dr. Rhodes said the administrative team recommended Holly Pollock for the position of elementary assistant principal at Rollingwood Elementary School.

Jay Sherrill made a motion to appoint Holly Pollock for the position of assistant principal at Rollingwood Elementary School. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye

ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #28 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:53 p.m. to adjourn. Steve Burger seconded the motion. Vote: Burger, aye; Hopper aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Item of Information – District Policy EF – Attendance.

May 17, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, May 17, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 17, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 14, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Charity Avery was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – MATT GINDHART, EXECUTIVE DIRECTOR OF FINANCE.

Executive Director of Finance, Matt Gindhart, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

This weekend, Putnam City is set to graduate 1,044 students bringing the total number of Putnam City School graduates since 1914 to 72,142. We wish this new class of alumni the best in their future plans. There are 352 Putnam City High students expected to walk across the stage Friday, May 21st at 7:30pm at Pirate Stadium. Putnam City North students will have their turn to celebrate 360 graduates on Saturday, May 22nd at 10:00 am at Panther Stadium. Then the Patriots will have 332 names called Saturday, May 22nd at 5pm at Patriot Stadium. Live streams are available of all three graduation ceremonies. Go to the Putnam City Schools web site and search graduation for more details.

Putnam City is proud to congratulate senior, Katie Acosta from Putnam City North on being a QuestBridge Scholarship Match! She will be attending Grinnell University in the fall! We applaud Oklahoma Academic All-State recipient, James Lee from Putnam City High for being a National Merit Scholarship Semifinalist too!

Congratulations to PC West Senior, India Morgan, for winning first place in the 6A State Long jump! This is India’s third State gold medal in the long jump, and may have been fourth, if not for the cancellation due to COVID last season. Her jump of 18 feet, 11.4 inches was the best in the state this year! Congratulations to Coach Tyler Thompson also! Putnam City was represented by 28 athletes at the state track meet.

Capps Middle School will serve as a COVID-19 vaccination site for Putnam City students ages 12 and up, Putnam City Employees, and families of both beginning May 19th. Details to sign up for an appointment are on the PC web page under COVID-19. Appointments are required. We are happy to partner with OKC-County Health Department to provide these vaccinations to our eligible students, all employees, and families.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Judy Hopper mentioned two bills that were recently passed by state legislators. House Bill 1773 requires teacher candidates to study the implementation of multi-tiered systems of support to address needs of students. She said the new bill is packed with new competencies for educators. House Bill 1569, the Play to Learn Act, focuses on the importance of Pre-K through 3rd grade students learning through play and exploration. Mrs. Hopper encouraged district staff to sign up for the State Department of Education Engage OK in the Cloud which will be held June 21st through 23rd. There are many professional development opportunities and the event is free of charge to educators.

Steve Burger thanked the administration and staff for all the work this past school year. He wished everyone a “happy, restful and blessed summer.” He said he looks forward to teachers starting next year refreshed and renewed. He also congratulated the graduating seniors, commenting on how tough the past year has been for them.

Gail LoPresto mentioned all the end of the year events, particularly for middle school and high school orchestra, drama and band students. She congratulated all that have made it through this challenging school year. She wished everyone well for the remaining few days of school.

Jay Sherrill said it was exciting to have graduation ceremonies this year, commenting on it being such a celebration and culmination of years of success. He thanked teachers and administrators for all they do for students to succeed and graduate.

        a.   Minutes for regular board meeting on May 3, 2021.
        b.   Purchase orders dated April 28, 2021 through May 11, 2021 inclusive for the 2020-2021 school year.
        c.   Financial Reports.
        d.   Activity Fund Transfer List.
        e.   Project Applications.
        f.   Declaration of Obsolete Items.
        g.   Renewal of Professional Services Agreement with Community Intervention Center for 2021-2022. ($16,000.00 from 22-11-005)
        h.   Renewal of Automotive Lease/Purchase Agreement with Welch State Bank. ($10,123.50 1st of 4 renewal options from 21-79-266)
        i.   Renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2021-2022 year. ($3.356 per meal from 22-22-385)
        j.   Elementary and Secondary Contracts.
        k.   Overnight Travel.
        l.   Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Judy Hopper made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Board members inquired about the Payroll Manager position. Matt Gindhart explained that there was a recent resignation and the reassignment was to fill the vacancy.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING THE NEGOTIATING TEAM FOR THE 2021-2022 SCHOOL YEAR.

Gail LoPresto made a motion to approve the Negotiating Team for the 2021-2022 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO CITY OF WARR ACRES FOR DRAINAGE IMPROVEMENT PROJECT AT PUTNAM CITY HIGH SCHOOL.

Judy Hopper made a motion to approve granting an easement to City of Warr Acres for Drainage Improvement Project at Putnam City High School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.
Dr. Rhodes said there has been some drainage into yards of houses near the new tennis courts. The easement will address those drainage issues. The tennis courts will be located East of the softball field. Board members asked if there would be additional parking at the tennis courts. Executive Director of Operations, Shbrone Brookings, said parking was included in the plans for the new tennis courts. Jay Sherrill said the district should be aware of how construction projects impact the surrounding homes.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO OG&E FOR ELECTRICAL SERVICE WORK AT MAYFIELD MIDDLE SCHOOL.

Gail LoPresto made a motion to approve granting an easement to OG&E for electrical service work at Mayfield Middle School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CENGAGE LEARNING INC. FOR ELEMENTARY SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($575,178.00 FROM 21-11-793)

Judy Hopper made a motion to approve Agreement with Cengage Learning Inc. for Elementary Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Dr. Rhodes indicated that agenda items 10-18 relate to curriculum and instruction, specifically using federal ESSER funds to update textbooks and digital content. Board members said they were pleased to see new curriculum being purchased, especially with federal funds since the state textbook allocations are so low. They asked if old textbooks could be sold. Dr. Keely Frayser, Executive Director of Curriculum and Instruction said that we do not have a resource that would purchase old textbooks. She said it is even hard to find resources to recycle the books. Board members asked about online resources. Dr. Frayser said that when purchasing new materials, digital downloads are included as a package deal. The district doesn’t purchase a textbook for each student: however, there is a 1:1 ratio of digital downloads per device. Board members also asked if the ESSER funds could be used to purchase devices. Dr. Rhodes said it could be used for devices but the district typically uses bond money to purchase iPads.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH HAND2MIND INC. FOR ELEMENTARY SCHOOL SCIENCE KITS. ($311,995.20 FROM 21-11-793)

Judy Hopper made a motion to approve Agreement with Hand2Mind Inc. for Elementary School Science Kits. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH QUAVER MUSIC FOR ELEMENTARY MUSIC DIGITAL CURRICULUM. ($150,675.00 FROM 21-11-793)

Gail LoPresto made a motion to approve Agreement with Quaver Music for Elementary Music digital curriculum. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MCGRAW HILL LLC FOR MIDDLE SCHOOL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($352,608.41 FROM 21-11-793)

Steve Burger made a motion to approve Agreement with McGraw Hill LLC for Middle School Science textbooks and online resources. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH BEDFORD, FREEMAN & WORTH PUBLISHING FOR HIGH SCHOOL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($14,998.90 FROM 21-11-793)

Judy Hopper made a motion to approve Agreement with Bedford, Freeman & Worth Publishing for High School Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CENGAGE LEARNING INC. FOR HIGH SCHOOL ENVIRONMENTAL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($51,810.00 FROM 21-11-793)

Judy Hopper made a motion to approve Agreement with Cengage Learning Inc. for High School Environmental Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MCGRAW HILL LLC FOR VARIOUS HIGH SCHOOL SCIENCE TEXTBOOKS AND ONLINE RESOURCES. ($429,412.97 FROM 21-11-793)

Judy Hopper made a motion to approve Agreement with McGraw Hill LLC for various High School Science textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH SAVVAS LEARNING COMPANY FOR HIGH SCHOOL AP CHEMISTRY AND PHYSICS TEXTBOOKS AND ONLINE RESOURCES. ($18,906.68 FROM 21-11-793)

Steve Burger made a motion to approve Agreement with Savvas Learning Company for High School AP Chemistry and Physics textbooks and online resources. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH SAVVAS LEARNING COMPANY FOR HIGH SCHOOL BIOTECHNOLOGY TEXTBOOKS AND ONLINE RESOURCES. ($6,249.50 FROM 21-11-793)

Judy Hopper made a motion to approve Agreement with Savvas Learning Company for High School Biotechnology textbooks and online resources. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #19 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED GIFTED EDUCATION PLAN.

Gail LoPresto made a motion to approve Revised Gifted Education Plan. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Board members asked for clarification of the Revised Gifted Education Plan. Dr. Frayser said that the district is required by the state to review the Gifted Education Plan periodically and these revisions were made during the review. Mrs. LoPresto asked if the district’s gifted committee would be submitted to the board for approval and if a board member would be included on the committee. Dr. Frayser said the gifted committee is submitted to the board annually and would be done at a future board meeting. At least one board member typically serves on the gifted committee.

ITEM #20 – DISCUSSION AND POSSIBLE MOTION REGARDING THE PUTNAM CITY FOUNDATION’S THURSDAY FOLDER PROGRAM.

Judy Hopper made a motion to approve the Putnam City Foundation’s Thursday Folder Program. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Judy Hopper said she loves the program. Dr. Rhodes explained that, if approved, the Foundation would sell advertising on the Thursday folder and the advertising revenues would then become a fundraiser for the Foundation. He said that District Policy BK provides guidelines for the types of advertising that would be considered appropriate. A committee would oversee the advertising to ensure that it is appropriate. Gail LoPresto was concerned if the Thursday Folder Program would create additional work for teachers. Dr. Rhodes explained Thursday Folders are currently being used in the elementary schools so there would not be any new work associated with the program. The advertising would be printed on the actual folder so there would not be any flyers or additional items for teachers to have to insert into the folders.

ITEM #21 – DISCUSSION AND POSSIBLE MOTION REGARDING SUPPLEMENTAL APPROPRIATION OF CRRSA ESSER II FUNDS FOR FISCAL YEAR 20-21 ($21,430,225.36 21-11-793)

Gail LoPresto made a motion to approve Supplemental Appropriation of CRRSA ESSER II funds for Fiscal Year 20-21. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Executive Director of Finance, Matt Gindhart explained that the second phase of ESSER funds was not awarded at the time the district’s estimate of needs was approved. If approved, the board is agreeing to accept the funds. He said other districts are having their Supplemental Appropriations approved as well.

ITEM #22 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED SUMMER SCHOOL PROGRAM FOR 2021.

Judy Hopper made a motion to approve Amended Summer School Program for 2021. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Dr. Rhodes said the amendment to the Summer School Program is so a fourth elementary site, Overholser, could be added. He said the administration is excited about the enrollment numbers. Jay Sherrill said he appreciated the level of communication to parents about the free Summer School Program. Board members asked what teachers would be paid for working Summer School. The rate is $30 per hour and is being paid out of ESSER funds.

ITEM #23 – DISCUSSION AND POSSIBLE MOTION REGARDING PANDEMIC STIPEND FOR SUPERINTENDENT. ($2,000 FROM 21-11-000)

Gail LoPresto made a motion to approve Pandemic Stipend for Superintendent. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Dr. Rhodes explained that ESSER guidelines were not communicated prior to the board voting in April for pandemic stipends for all contracted employees. The ESSER guidelines specify that superintendent compensation cannot be paid from ESSER funds; therefore, the pandemic stipend for the superintendent would need to be paid out of general funds and would require board approval.

ITEM #24 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:36 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

June 7, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, June 7, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 7, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 4, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHBRONE BROOKINGS, EXECUTIVE DIRECTOR OF OPERATIONS

Executive Director of Operations, Shbrone Brookings, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – STAFF REPORTS AND PRESENTATIONS

          Comprehensive Strategic Brand – Insight Creative Group

Clint Williams and Steve Loftis with Insight Creative Group presented findings from a brand audit they had conducted on behalf of the district. They explained that “your brand is what people say about you when you’re not in the room.” There are three aspects to brand identity:
          •   Verbal Identity – words and messages that align with values (voice and tone)
          •   Visual Identity – images tied to a distractive story (log, colors, typography, etc.)
          •   Behavioral Identity – actions rooted in your values and beliefs (experience, service, etc.)

Insight Creative partnered with Evolve Research to conduct online surveys and Zoom focus groups with key stakeholders or audiences including: administrators, staff, principals, teachers and parents. Throughout the Putnam City “universe” the reasons mentioned to recommend Putnam City include:
          •   Supporting and Caring Environment
          •   Legacy and Tradition
          •   High Quality Education
          •   Large Variety of Extracurricular Activities for Students

More than 2,000 respondents participated in the online survey which is a large sampling size and is indicative of the reliability of research.

Some of Putnam City’s strengths noted in the research include:
          •   School Sizes
          •   Employees
          •   Student Diversity
          •   Opportunities for Students
          •   Technology
          •   Prepare Students for Career Path
          •   Support Staff
          •   Online Learning Options

Weaknesses identified:
          •   Communication
          •   Funding
          •   Teacher Diversity
          •   Perception
          •   Lack of Identifiable Brand
          •   Complexity
          •   “Jack of all trades, master of none”

Recommendations based on the findings:
          •   Teachers are the district’s brand ambassadors so they need to feel heard, seen and important.
          •   Determine the district’s character and use it to “position” the district and for branding development.
          •   Develop behavioral identity to shore up communication and to allow the district’s personality shine. Criticism is an opportunity to build behavioral identity.

Insight Creative Group will use the research and work with the administration to provide direction and a strategic plan to develop and promote the “perception” or “brand” of the district.

ITEM #4 – SUPERINTENDENT’S REPORT

For the first year in PC history, each of the three high schools hosted their own graduation ceremonies at their own stadiums. The weather held off just long enough for all graduation plans to move forward with outdoor ceremonies. Thank you to all who planned three great events celebrating our newest class of graduates! Congratulations to the class of 2021!
Recharge Summer Learning is underway! Students received a warm welcome from teachers and administrators. Students are participating in enrichment activities and enjoying time learning with many hands-on activities. It’s going to be a great month of learning!

Putnam City Schools has announced another upcoming COVID vaccination clinic for all eligible students, employees, and families. The clinic is this Wednesday, June 9th. For a first dose vaccine, you must sign up online. Click on the COVID tab at www.putnamcityschools.org.

Two PCN students, Vianka Maese and Melany Rueda, earned the Seal of Biliteracy, an honor that recognizes students’ abilities to read, write, speak and understand more than one language. Both students earned this seal for Spanish and English with their ACT scores and by passing the AP Spanish Language and Culture test which they both took last May in the heart of the pandemic. Congratulations!

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper said she was glad to see the renewal for Pivot, the vendor the district contracts with for unaccompanied or homeless student services. She said Positive Tomorrow receives attention for serving unaccompanied students but she feels really good about how Putnam City supports those students and she plans to promote that on social media. She said Harvest Hills has created an award for 5th grade students in honor of Connie Washington. Mrs. Washington was a grandparent who volunteered for many years at the school and recently passed away. The award will be given annually to two 5th grade students and their names will be added to a commemorative plaque. Mrs. Hopper also reported that the legislation requiring students to pass a reading test given in the 8th grade in order to apply for a driver’s license has been repealed.

Steve Burger said he has received positive feedback on the summer school program and he is excited that the district is doing things to help students catch back up. He thanked everyone for the “good job” of putting it together and communicating to parents and said he feels like it will be very successful. He commended Putnam City North for having an event on June 13th to celebrate graduates from 2020. He said it was really special for the school administrators to reach out to those kids and provide an opportunity for them to have their “day in the sun”. He also wanted to recognize Eddie Wright, athletic director at Putnam City High, who is leaving for a district athletic director position. He said he had coached Eddie Wright when he was a student and he wanted to acknowledge the outstanding job he did, saying that he was leaving behind “big shoes to fill.” He also mentioned the All School Alumni event was last Saturday that was well attended and truly representative of the tradition and sense of community within the district.

Gail LoPresto said she would be sad to see Eddie Wright leave, commenting that he had just recently painted the electronic sign at Putnam City High simply because it was needed. She recently attended the 5th grade graduation at Arbor Grove. She said it was very nice with a catered lunch and awards ceremony and the students were dressed up. James Burnett, who will be their principal when they attend Capps Middle School, spoke at the ceremony. She said it was a “neat” event and she was glad to be a part of it.

Charity Avery said she really enjoyed the graduation ceremonies and thought the principals and staff had them very well organized. She was glad the rain held off for the outdoor events. She congratulated the graduates and said how proud she was of each of them knowing that they did not have an easy senior year. Mrs. Avery thanked Insight Creative Group for the presentation. She also congratulated Shbrone Brookings on recently becoming a grandparent. She expressed her appreciation for all the work that went into the summer school program.

Jay Sherrill said his daughter is attending the Recharge Summer Learning program and it is working out well. She is enjoying riding the bus and coming home with a smile on her face. He said it is helping to reinforce things, like reading, that she learned during the school year. Mr. Sherrill apologized for missing graduation ceremonies. He was feeling ill that day and even though he tested negative for COVID, he felt it was in everyone’s best interest if he did not attend the ceremonies. He said that graduation is such a wonderful time for the students and families and he missed being a part of celebrating their accomplishments. He thanked all those that worked on graduation. He said he plans to attend the Putnam City North event recognizing the 2020 graduates.

        a.   Minutes for regular board meeting on May 17, 2021
        b.   Purchase orders dated May 12, 2021 through June 1, 2021 inclusive for the 2020-2021 school year
        c.   Financial Reports
        d.   Activity Fund Cash Summary
        e.   Activity Fund Transfer List
        f.   School Activity Fund List of Board Approved Fundraisers for FY22
        g.   Fundraisers
        h.   Declaration of Obsolete Items
        i.   Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services for FY22 (Not to exceed $15,000.00 from 22-11-596)
        j.   Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education for FY22 ($50.00 per referral from 22-11-005)
        k.   Renewal of Agreement with MacSpec for financial software and support for FY22 ($9,600.00 from 22-11-094)
        l.   Renewal of Basic Legal Services Agreement with The Center for Education Law for FY22 ($900.00 from 22-11-005)
        m.   Renewal of Contract with City of Oklahoma City for school crossing guards for FY22 (Not to exceed $22,680.00 from 22-11-005)
        n.   Renewal of PowerSchool Support Agreement for FY22 ($104,665.83 from 22-11-094)
        o.   Renewal of Agreement with Chance to Change for employee assistance program for FY22 (Not to exceed $50,000.00 from 22-11-793)
        p.   Renewal of Agreement with Spot My Bus for GPS tracking system for FY22 ($47,328.00 from 22-74-190 bond funds)
        q.   Elementary and Secondary Contracts
        r.   Overnight Travel
        s.   Retirements and resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto asked about the Director of Transportation position which was listed as a reassignment. Dr. Rhodes said James Page had served as a Director of Transportation from another district before he came to Putnam City in 2018.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING PETITION TO MOVE THE EDUCATORS HIRED DURING THE 17-18 SCHOOL YEAR ON ATTACHMENT B TO CAREER STATUS BASED ON ATTESTATION THEY WERE “EFFECTIVE” DURING THE 20-21 SCHOOL YEAR.

Gail LoPresto made a motion to approve the petition to move the educators hired during the 17-18 school year on Attachment B to career status based on attestation that they were “effective” during the 20-21 school year. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes explained that the State Department of Education recognized that the pandemic had impacted the teacher evaluation system and the process for which teachers earn “career” status. The district had applied for a waiver previously that allowed teachers hired in 2017-2018 to be moved to “career” status based on the attestation of their principal or supervisor that they were at minimum “effective” even though there were no evaluation scores given this year. With the board’s approval, the teachers listed on Attachment B will move to “career” status.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF FY21 AND PREPARATION OF THE FY22 ESTIMATE OF NEEDS. ($54,000.00 FROM 22-11-005)

Gail LoPresto made a motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of FY21 and preparation of the FY22 Estimate of Needs. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto suggested that the district open the auditor contract to bids every few years. She said Eide Bailly is a very good company and there are a limited number of auditors that have experience with school districts but thinks is still a good practice to look at other auditors every few years, similar to how state agencies are required. Jay Sherrill said that Eide Bailly assigns a different auditor each year so that “a fresh set of eyes” leads the audit review but he agrees the district should consider other auditing companies.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISION TO DISTRICT POLICY EG – STUDENT DISCIPLINE.

Judy Hopper made a motion to approve revision to District Policy EG – Student Discipline. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes explained that many times a revision to a policy is mandated by legislative changes. In this instance, the district has not used corporate punishment as a form of discipline in several years and removing corporate punishment language from the discipline policy aligns the language with the district’s practices.

Judy Hopper agreed that it was time for the change and recent board member professional development stressed the importance of continually reviewing and updating district policy manuals.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING APPLICATION FOR TEMPORARY APPROPRIATION FOR FISCAL YEAR 2022.

Gail LoPresto made a motion to approve Application for Temporary Appropriation for fiscal year 2022. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes explained that this is an annual requirement so that the district can begin working on the fiscal year budget.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPAL(S) AT SITE(S) TO BE DETERMINED PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

At 5:45 p.m., Charity Avery made a motion to enter into executive session for the purpose of discussing employment/appointment of High School Assistant Principal(s) at site(s) to be determined pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:58 p.m., President, Jay Sherrill acknowledged the Board returned to open session and requested the Board Clerk to record the minutes of the executive session.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPAL(S) AT SITE(S) TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Christian Vargas Santiago as Assistant Principal at Putnam City West High School.

Charity Avery made a motion to approve the recommendation to appoint Christian Vargas Santiago as Assistant Principal at Putnam City West High School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes said the administrative team recommends Morgan Morrissey as Assistant Principal at Putnam City North High School.

Judy Hopper made a motion to approve the recommendation to appoint Morgan Morrissey as Assistant Principal at Putnam City North High School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:00 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

June 21, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, June 21, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 21, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 18, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF OFFICER OF HUMAN CAPITAL

Chief Officer of Human Capital, Patricia Balenseifen, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

A draft of the Return to Learn plan for school year 2021-2022 was posted on our website last week. There is a form for public comment. The draft is open for public review until midnight
tonight. We look forward to hearing our PC families’ input on this plan that a committee of community stakeholders updated.

There is good news from the Oklahoma State Department of Education! Oklahoma is now second in the nation in expectations for elementary-level reading. The National Assessment of Educational Progress (NAEP) made the announcement. The timing is perfectly aligned with new professional development being released by the Oklahoma State Department of Education to train teachers who work with young readers.
The Putnam City Schools Foundation Wall of Fame celebration is this Thursday, June 24th. Dr. Greg Walton, a 1980 graduate of Putnam City High School, is the night’s honoree. Dr. Walton is co-owner of the WeightWise Bariatrics Program, which has transformed the lives of over 7,500 people. Dr. Walton survived a horrific accident as a college student and has a triumphant story of success in completing his undergraduate degree and medical school. His story of inspiration and determination embodies the PC spirit. It will be a memorable night!

The world was watching as the OU Women’s Softball team took home the championship title. But, did you know that a former Putnam City High School teacher and coach is recognized as being highly responsible for bringing the Women’s College World Series to Oklahoma City years ago? Not only that but the OU Women’s Home Field is named after Marita Hynes for all of her contributions to the OU Women’s softball program. Ms. Hynes taught and coached four sports at Putnam City High School for five years before taking over as head softball coach at the University of Oklahoma. She won 256 games and sent three teams to the World Series while with the Sooners.

We were excited this morning to see Director of Communications, Sheradee Hurst and her daughter, Maelee, on the Today Show as part of the virtual Block Party. They were contacted by the Today Show producer on Friday inviting them to be a part of the event as a follow up to a segment they did earlier in the year during the pandemic.”

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Carole Buhr, the faculty and staff of Putnam City North, and the PTO for their work on the 2020 graduation ceremony. She said they went above and beyond. Mrs. Hopper also said she has reviewed the feedback from the recent survey and believes it’s important to be part of the community, get feedback and work together. She said, “We are a family.”

Steve Burger commented on how interesting it was to go to Putnam City North and see the celebration for the students from the Class of 2020. He said Mrs. Buhr made a promise to them and she came through. He expressed how important this was to them. Mr. Burger also praised Jennifer Seal and the work the Foundation is doing. He said he was looking forward to the upcoming Wall of Fame banquet. Lastly, Mr. Burger welcomed former Superintendent, Paul Hurst, to the meeting.

Gail LoPresto said it is good to see Paul Hurst at the meeting, and thanked him for serving on the Foundation Board. She said she has many memories of working with him.

Charity Avery echoed the previous comments of other board members. She shared how disappointed students were last year, not to be able walk across the stage. Mrs. Avery said it would be great if the other two high schools could come up with a celebration plan, as well. Mrs. Avery also commented that it was good to see a Putnam City West grad on the Recommendation for Hire List. She said she knows this grad and she’ll do well for Putnam City.

Jay Sherrill agreed with Ms. Avery about there’s nothing better than “growing our own talent.” Mr. Sherrill thanked the Foundation board members who were present at the meeting. He thanked them for all they do for Putnam City by making it possible for our teachers to be innovative and providing “Yes” grants. He said the Foundation is truly appreciated and it’s a great partnership.

        a.   Minutes for regular board meeting on June 7, 2021
        b.   Purchase orders dated June 2, 2021 through June 17, 2021 inclusive for the 2020-2021 school year
        c.   Financial Reports
        d.   April UPDATED Activity Fund Cash Summary
        e.   Activity Fund Transfer List
        f.   Project Applications FY21
        g.   Project Applications FY22
                i)   District Wide
                ii)   Apollo Elementary
                iii)   Arbor Grove Elementary
                iv)   Central Elementary
                v)   Coronado Elementary
                vi)   Dennis Elementary
                vii)   Downs Elementary
                viii)   Harvest Hills Elementary
                ix)   Hilldale Elementary
                x)   Kirkland Elementary
                xi)   Lake Park Elementary
                xii)   Northridge Elementary
                xiii)   Overholser Elementary
                xiv)   Rollingwood Elementary
                xv)   Tulakes Elementary
                xvi)   Western Oaks Elementary
                xvii)   Wiley Post Elementary
                xviii)   Will Rogers Elementary
                xix)   Windsor Hills Elementary
                xx)   Capps Middle School
                xxi)   Cooper Middle School
                xxii)   Hefner Middle School
                xxiii)   Mayfield Middle School
                xxiv)   Western Oaks Middle School
                xxv)   Putnam City Academy
                xxvi)   Putnam City High School
                xxvii)   Putnam City North High School
                xxviii)   Putnam City West High School
                xxix)   Putnam City Smart Start
                xxx)   Extended Care Program
                xxxi)   Online Payments
        h.   Declaration of Obsolete Items
        i.   Renewal of Service Agreement with Clearwater Enterprises for purchase of natural gas for FY22 (Estimated 46% savings from 22-11-005)
        j.   Renewal of Agreement with F5 K9 Services for detection services for FY22 ($5,000.00 from 22-11-005)
        k.   Renewal of Service Agreement with Waste Management of Oklahoma for waste removal and recycling at various locations for FY22 ($138,240.00 from 22-11-005)
        l.   Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation
for FY22 (Not to exceed $30,000.00 from 22-34-005)
        m.   Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for FY22 ($1,371,398.00 from 22-11-005)
        n.   Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery for FY22 ($2,593,341.00 from
22-21-005)
        o.   Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for FY22 (No Cost to District)
        p.   Renewal of Contract with Hearts for Hearing for audiological services for FY22 ($25,000.00 from 22-11-621)
        q.   Renewal of Contract with Positive Changes for education services for FY22 ($1,000.00 from 22-11-621)
        r.   Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for FY 22 (No Cost to District)
        s.   Renewal of Contract with the Board of Regents for the University of Oklahoma Health Science Center for nursing student experience for FY22 (No Cost to District)
        t.   Renewal of Subscription with Pearson for AimsWeb Plus benchmarking/assessment product for FY22 ($51,350.00 from 22-11-793)
        u.   Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product for FY22 ($79,200.00 from 22-11-793)
        v.   Renewal of Agreement with Reading Plus for middle school site license subscription for FY22 ($39,000.00 from 22-11-793)
        w.   Renewal of Agreement with the Putnam City Public Schools Foundation for FY22
        x.   Renewal of Agreement with Department of Rehabilitation Services (No Cost to District)
        y.   Renewal of Participation Agreement with SNU School for Children for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
        z.   Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
        aa.   Renewal of Participation Agreement with Messiah Lutheran School for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
        bb.   Renewal of Contract with Total Wellness for onsite vaccination clinics for Putnam City students and employees for FY22 (No Cost to District)
        cc.   Renewal of Contract with Saarah Joyce, school psychologist/independent contracts for FY22 (Not to exceed $5,000.00 from 22-11-621)
        dd.   Renewal of Contract with Lissa Wright, school psychologist/independent contracts for FY22 (Not to exceed $10,000.00 from 22-11-621)
        ee.   Renewal of Contract with Sue Fiaccone, school psychologist/independent contracts for FY22 (Not to exceed $5,000.00 from 22-11-621)
        ff.   Renewal of Contract with Larissa Hensley, speech language pathologist/independent contracts for FY22 (Not to exceed $20,000.00 from 22-11-625)
        gg.   Renewal of Contract with April “Nikki” Keck, certified VI teacher and orientation and mobility training specialist for FY22 (Not to exceed $2,000.00 from 22-11-621)
        hh.   Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for FY22 (Not to exceed $20,000.00 form 22-11-621)
        ii.   Renewal of Agreement with Oklahoma City-County Health Department for FY22 (No Cost to District)
        jj.   Renewal of Memorandum of Understanding with Oklahoma City-County Health Department for Point of Distribution Partnership for FY22 (No Cost to District)
        kk.   Renewal of Agreement with Sumner One for Risograph maintenance for FY22 ($18,490.00 from 22-11-169)
        ll.   Elementary and Secondary Contracts
        mm.   Retirements and resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Judy Hopper asked about how funding works on item “y.” Scott McCall explained Federal funding will be allotted to us based on student numbers. He said funds will be used to contract tutors, speech pathologists and other needed staff.

Jay Sherrill commented on the large dollar amount on items “m” and “n”. He pointed out a few years ago we received a discount on insurance, but it has since increased.

Steve Burger asked if there was a time limit to spend activity funds. Dr. Rhodes said there was not a time limit. He went on to explain these funds are generated by different projects, such as coke machines, yearbook sales, etc. He said sometimes projects may be long term and carry over from year-to-year. Mr. Burger mentioned the large amount showing for Northridge Elementary. Mrs. Crump said this is a long term project to purchase additional playground equipment. She said normally funds are spent in a short term, benefiting the students who are doing the fundraising, but because of COVID and the large amount of funds needed, it’s taking longer to use these funds.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING OPEN TRANSFERS FOR 21-22 SCHOOL YEAR.

Gail LoPresto made a motion to approve open transfers for 21-22 school year. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Board members asked questions about the large number of transfers listed and procedures. Dr. Rhodes explained the date deadline is stipulated by legislation and our board policy state we must have 20 percent of leeway left for families who may move into the district. He also shared the different types of transfers and the process in which a transfer is approved or not approved. Dr. Rhodes went on to share how parents want to be in Putnam City for our Special Education because of its superior program. He also said with transfers some funds do come with the student. He said we really do try to accommodate all requests, whenever possible.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING FEDERAL CLAIMS APPROVED SIGNATURES FOR FY22.

Judy Hopper made a motion to approve the Federal Claims approved signatures for FY22. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR FY22.

Judy Hopper made a motion to approve the Emergency Federal Claims approved signatures. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING SUPPORT EMPLOYEE CONTRIBUTION TO OKLAHOMA TEACHER RETIREMENT SYSTEM. ($1,835,500.00 FROM 22-11-050)

Gail LoPresto made a motion to approve Support Employee Contribution to Oklahoma Teacher Retirement System. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes said Senate Bill 683 states support personnel have a one-time option of opting in the Oklahoma Teacher Retirement System, or not. He said for the last 4 years, if a support employee contributed for 3 years to O.T.R.S., the district began paying beginning year 4. He said with the passing of this motion, it will help retain, honor and recruit support personnel. Dr. Rhodes explained support staff will not be able to opt-out and get the funds in their checks. Funds will be disbursed only into the Oklahoma Teacher Retirement System. He said the one-time date for current Putnam City employees, working 20 or more hours, is in July. New employees, working 20 hours or more, will opt-in upon hire. Dr. Rhodes stated this is a huge step for the district and believes this is the right thing to do.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH BARLOW EDUCATION MANAGEMENT SYSTEM FOR FEDERAL PROGRAM MANAGEMENT FOR FY22. ($85,500.00 FROM 22-11-793)

Judy Hopper made a motion to approve the agreement with Barlow Education Management System for Federal Program Management for FY22. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes explained this will be paid through ESSER federal funds. He said these funds allow us to hire a consultant to manage all of funding related to ESSER. He mentioned we have used Barlow Education Management System in the past. Dr. Rhodes said Federal Programs and the amount of work required is overwhelming when you have this large amount of federal money to manage over the next three years. Dr. Rhodes shared Barlow will be working with the State Department and will do all the online filing and making sure we are doing everything correctly. He explained federal laws and rules are always changing.

Jay Sherrill asked if the district looked into hiring a resource person. Dr. Rhodes explained when using federal money, when the money is out, this becomes problematic and you have to lay people off. It was agreed, this is a better way to handle.

ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:32 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

July 6, 2021

July 19, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, July 19, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 19, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 16, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board member Gail LoPresto was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER, EXECUTIVE DIRECTOR OF SECONDARY EDUCATION

Executive Director of Secondary Education, Shelly Roper, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – STAFF REPORTS AND PRESENTATIONS

College Readiness and Dropout Report – Shelly Roper – Executive Director of Secondary Education

Mrs. Roper presented the school composite scores for students that took the ACT test in 2020. Due to COVID, there was no Oklahoma State Testing Programs testing so the scores are representative of only those students that signed up and took the ACT on their own.

The state’s consolidated composite ACT score was 18.7 for 2020. Putnam City’s scores were:
   Putnam City High School – 19.5
   Putnam City North High School – 20.9
   Putnam City West High School – 18.2

Mrs. Roper said that the district plans the following steps to continue to prepare students for success as they continue their education:
   College visits will resume in the 21-22 school year
   On-Campus Concurrent Courses at all 3 high schools
   On-Campus College & Career Fairs at all 3 high schools
   Individual Career Academic Plans (ICAP)
       Middle school (7th & 8th grades)
       High school (9th & 10th grades)
   Pre-ACT given to all 10th graders
   Individual student enrollment conferences (Plan of Study)

Mrs. Roper also provided information on students that were considered “drop outs”. The following factors contribute to the number of students reported as dropping out:
   No show students (enrolled but did not report to school)
   General Education Diploma (GED)
   Home school
   Students that return to their country of origin without properly withdrawing from school
   Students that don’t return from suspension
   Student mobility rates
   Drop in/out enrollments
   Students entering the workforce for family reasons
   Legal age to drop out of school is 16 with parental consent

High schools reported a total of 121 students that dropped out which was 1 less when comparing 2019-2020 to the 2018-2019 school year. The breakdown was as follows:
   Putnam City High School – 34
   Putnam City North High School – 16
   Putnam City West High School – 70

The number of students reported as drop outs at the middle schools:
   Capps Middle School – 5
   Cooper Middle School – 4
   Hefner Middle School – 2
   Mayfield Middle School – 14
   Western Oaks Middle School - 5

The district has many services in place to try to minimize the number of students that drop out of school. Those services are:
   Putnam City Academy
   Project Hope – a credit recovery program at Francis Tuttle
   Link Crew and student involvement
   District Homeless Liaison
   Graduation Coaches
   Community Partnerships
       Youth Services of OK County
       Food pantries

Jay Sherrill asked if federal funds could be used to assist in retention of students at risk for dropping out. Mrs. Roper explained that there are already steps in place to identify and retain those students at risk but that the pandemic limited the effectiveness of some of the strategies.

Steve Burger asked why Putnam City West numbers were so much higher than the other high schools. Charity Avery responded that many Putnam City West students/parents opted for Home School due to COVID.

Steve Burger asked if the board could be updated on the number of students returning to in class instruction that were home schooled or enrolled in virtual school in 20-21.

ITEM #4 – SUPERINTENDENT’S REPORT

It’s hard to believe, but Convocation is just around the corner! Friday, August 6th, we will welcome all of our teachers and administrators back in our traditional in-person Convocation for the first time since 2019! The energy will be high as it is our first start back to five days a week in person also. This year’s Convocation features a special guest speaker and many other surprises!

Also, coming up in August, is the Putnam City Athletic Hall of Fame Banquet, hosted by the PC Athletics Council Booster Club and The Putnam City Schools Foundation. Twelve new inductees will be honored on August 20th at Church of the Servant. Tickets are on sale now; reserve yours before ticket sales end. You can purchase seats on our website, www.putnamcityschools.org

Congratulations to Putnam City High’s new Athletic Director, Jerrod Gatz. Jerrod attended Putnam City Schools Pre-K through 12th grade. His family has a rich history of over 40 years in Putnam City Schools. Jerrod is a third-generation graduate with two children, attending Putnam City Schools, and his wife is an educator. Jerrod was a multi-sport athlete at Putnam City High School, competing in football and wrestling. He attended Southern Nazarene University on a football scholarship, graduating in 2012 with a bachelor’s degree in Kinesiology of Athletic Training. He has been a Certified Athletic Trainer for ten years and a Head Athletic Trainer at Putnam City High School for eight years. Jerrod completed his master’s degree in Sports Management and Administration at Southern Nazarene University in 2016.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper commented on the College Readiness report and suggested the district think of ways to encourage more students to take ACT prep courses.

Steve Burger recognized Boy Scout members in attendance and encouraged more parents and staff to attend board meetings. He also mentioned that the upcoming Hall of Fame banquet recognizes those making significant contributions to the district and not only former athletes. Mr. Burger congratulated Jerrod Gatz and said he would do a fine job as Athletic Director of Putnam City High School. He said he was excited for the school year to begin.

Charity Avery agreed that her daughter is excited for school to begin and looking forward to seeing friends and teachers. She encouraged staff and patrons to support the various fundraisers for school groups, saying that the Putnam City West band students did a great job of washing her car. She said she really believes that “in person” school is better and hopes that the enrollment numbers reflect that parents are making the choice for their children to return to “in person” school.

Jay Sherrill mentioned that Gail LoPresto was not able to attend the meeting. He said that his children are ready to return to school too. Mr. Sherrill congratulated Jerrod Gatz on being name Athletic Director and said he wished Eddie Wright well. He also recognized the Boy Scouts that were guests and said he is looking forward to administrators being back in the audience in August.

   a.   Minutes for regular board meeting on July 6, 2021
   b.   Purchase orders dated 7/2/21 through 7/13/21 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Cash Summaries
   e.   Project Applications
   f.   Declaration of Obsolete Items
   g.   Putnam City Athletic Advertising Partnership Contracts
       i)   Marcos Pizza
       ii)   Francis Tuttle Technology
       iii)   Whataburger Corporation
   h.   Renewal of Agreement with Compliance Resource Group for substance abuse testing for FY22 (Not to exceed $15,000.00 from 22-11-005)
   i.   Renewal of Agreement with Chance to Change for student assistance program for FY22 (Not to exceed $15,000.00 from 22-11-005)
   j.   Renewal of Beverage Agreement with PepsiCo for FY22 (No Cost to District)
   k.   Elementary and Secondary Contracts
   l.   Retirements and Resignations as listed on Attachment A

Charity Avery made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING EVENING ALTERNATIVE EDUCATION SCHEDULE AND DEREGULATION APPLICATION FOR FY22.

Judy Hopper made a motion to approve the Evening Alternative Education Schedule and Deregulation Application for FY22. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING PUTNAM CITY ACADEMY SOAR SCHEDULE AND DEREGULATION APPLICATION FOR FY22.

Judy Hopper made a motion to approve the Putnam City Academy SOAR Schedule and Deregulation Application for FY22. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING RATES OF PAY SCHEDULE FOR 2021-2022.

Judy Hopper made a motion to table the Rates of Pay Schedule for 2021-2022. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, nay.

The Rates of Pay Schedule was tabled for a future board meeting.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING PROFESSIONAL DEVELOPMENT AGREEMENT WITH CCOSA FOR OKTLE TEACHER EVALUATION TRAINING AND CERTIFICATION. ($13,500.00 FROM 22-11-107)

Judy Hopper made a motion to approve professional development agreement with CCOSA for OKTLE teacher evaluation training and certification. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING PROFESSIONAL DEVELOPMENT AGREEMENT WITH CCOSA FOR MCREL SCHOOL LEADER EVALUATION TRAINING AND CERTIFICATION. ($18,000.00 FROM 22-11-107)

Judy Hopper made a motion to approve professional development agreement with CCOSA for McRel school leader evaluation training and certification. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING ENTREPRENEURSHIP ACADEMY JOINT PROGRAM AGREEMENT WITH FRANCIS TUTTLE TECHNOLOGY CENTER FOR THE 2021-2022 YEAR. (NO COST TO DISTRICT)

Judy Hopper made a motion to approve the Entrepreneurship Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.

Judy Hopper said this is “fabulous” and she is excited this program is being offered to district students.

ITEM #14 – DISCUSSION OF SALE OF UNAUTHORIZED LICENSED APPAREL IN RETAIL STORES.

President Jay Sherrill said that there would be no action taken on this Item but that legal counsel, Laura Holmes was available for questions.

Steve Burger said that he had recently noticed a retailer was selling branded merchandise for our high schools. He expressed concern that most student groups and booster clubs rely on sales of t-shirts and promotional items to fund their activities. He indicated that retailers are profiting from the sales of Putnam City branded merchandise at the detriment of student organizations and booster clubs. He asked if the district could send the retailer a “cease and desist” letter.

Laura Holmes said that universities have a collegiate licensing office where such trademark infringements could be reported. Secondary schools do not have a good mechanism for challenging retailers’ using names and logos without permission. She did say that the district will periodically receive a residual check from retailers selling Putnam City branded items where the retailer is acting on their own digression to pay a fee to the district. Ms. Holmes also said that Kelly Sports assisted in protecting the district but we are no longer under contract with them. She said it is certainly worth issuing a “cease and desist” letter to the retailer.

Jay Sherrill asked if there was any jeopardy in issuing such a letter. Ms. Holmes stated that the district has the right to determine who can use the license and don’t have to allow retailers to use our logo and license.

Steve Burger asked if the district should consider registering our trademark and logo while we are in the rebranding process. Ms. Holmes said now would be the time to do so; however, she would need to do some research on the expense. She indicated that each logo is a separate licensing so the district would potentially require several since the schools all have their own mascot and logo. Jay Sherrill asked what would happen if a school changed their logo or mascot at a later date. Ms. Holmes said we would potentially need to register the change. Board members asked if only the school names could be registered. Ms. Holmes responded that the name and logo are licensed together. She said that the concern is not only for the use of the school’s name and/or logo but where there could be a possibility of confusion between entities using a similar name or logo.

ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Charity Avery made a motion at 5:28 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; Avery, aye; Sherrill, aye.

Item of Information – District Policy DA – General Personnel Policies

Special Board Meeting - July 29, 2021

SPECIAL BOARD OF EDUCATION MEETING
Thursday, July 29, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, July 29, 2021 at 5:30 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, July 28th, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:30 p.m., President, Jay Sherrill called the meeting to order. Members present: Vice-President, Charity Avery; President, Jay Sherrill; and members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION REGARDING CURRENT PROCESS FOR SUPERINTENDENT’S EVALUATION.

Jay Sherrill said the purpose of the meeting was similar to a work session in which the superintendent’s evaluation tool would be reviewed in order to train the newest board members and also to decide if the board wanted to continue using the current tool or if they might want to explore other evaluation tools.

Mr. Sherrill explained that the board is required to evaluate the Superintendent at least once per year and he provided a copy of the previous evaluation tool that had been used for many years. Three years ago, the board decided to move to the Superintendent Evaluation Tool developed by the OSSBA. During a work session, the OSSBA trained board members and the tool components were customized accordingly for the district, per the board’s input. Because there were 9 different modules that the superintendent would be evaluated on, the board decided to evaluate 2 – 3 components each quarter and a schedule was developed so that every component would be evaluated during the course of a year.

Mr. Sherrill said that due to COVID, not all components were able to be evaluated for FY21 and the board decided to conduct one evaluation instead. Sherrill used student testing as an example. State testing results are used to evaluate the superintendent’s effectiveness in the “Teaching, Learning, and Assessment” component of the tool.

Since the state did not test students in the 2020-2021 school year, there was no data to be evaluated.

With the start of the school year and new members recently elected to board, Sherrill indicated now is a good time for the board to discuss the process and make any changes that the board would like to implement. He and Gail LoPresto reiterated that the board determines the process and the tool used to evaluate the superintendent.

Dr. Rhodes shared that current tool has the components listed alphabetically but the order of the components evaluated quarterly flowed according to the timing that the data was available. Steve Burger asked for more information on the quarterly schedule and what modules would be evaluated. Dr. Rhodes referred back to the “Teaching, Learning, and Assessment” section which was usually evaluated in June after student test scores were available.

Charity Avery commented that as long as the board evaluated all the components, they could choose the timing and frequency of the evaluations. Jay Sherrill agreed, stating that the law only requires that the board evaluate the superintendent at least once per year.

There was some discussion about how board members would be able to evaluate some of the components. Gail LoPresto used the “Community Relationship” module as an example and said she wouldn’t know if the superintendent was “visible and approachable to the community.” She said that results are the criteria for evaluation but there were some components that aren’t easily measureable. She indicated that feedback from staff or patrons isn’t always the best indicator as often the board only hears about problems or concerns.

Jay Sherrill said that the superintendent would be responsible for providing reports and information so that the board would be able to evaluate those sections that would have qualitative data available.

Judy Hopper said she didn’t feel she would be able to give a fair assessment without knowing what data she would be provided. Charity Avery shared that when she was new, she did not evaluate a component if she didn’t feel she had the information necessary due to timing of when she joined the board.

There was some discussion if the board wanted to look at another evaluation system. Gail LoPresto recommended that the board continue to use the current tool for this school year and then discuss the possibility of changing next year. That would give new members a year’s experience with the evaluation tool so they’d have a better idea as to the effectiveness of the tool. Judy Hopper shared that she wasn’t concerned with the tool being used but with what data and reports would be provided in order to conduct the evaluation. Steve Burger asked what components would be able to be evaluated based on the data that is currently available. Without seeing examples of the data that would be provided, the newest board members didn’t feel they would be able to provide a fair assessment.

It was discussed that board members would be provided with the FY20 timeline of the quarterly components and examples of the data used to evaluate the superintendent so they could review during executive session. Once the board determines the schedule, Dr. Rhodes would provide reports and data prior to the quarterly evaluation.

Gail LoPresto said that the superintendent should also provide input on what types of data would be useful for the board to conduct the evaluation. She also felt it was important for the board to be able to meet in executive session without the superintendent present should they so choose during the evaluation process.

Jay Sherrill suggested that the board also consider establishing goals and expectations for this school year during the executive session.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AND ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

Gail LoPresto made a motion at 6:00 p.m. to enter into executive session for the purpose of conducting an ongoing evaluation of the superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #4– ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 8:11 p.m. Jay Sherrill acknowledged the board returned to open session and requested the board clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: President, Jay Sherrill; Vice-President, Charity Avery; and Board Members, Steve Burger, Judy Hopper and Gail LoPresto; and Superintendent, Dr. Fred Rhodes; met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

At 8:12 p.m. Charity Avery made a motion to adjourn. Judy Hopper seconded the motion.
Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

August 2, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, August 2, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 2, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 30, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Vice-President, Charity Avery; members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. President, Jay Sherrill was absent.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PUTNAM CITY ACADEMY

Avery Gilliland, Putnam City Academy Principal led the Pledge of Allegiance and Moment of Silence. He shared the Putnam City Academy Facebook page that was created to connect with parents and to promote the Academy. He said their goal is to create a “sense of worthiness and belonging” for all of their students. He shared a photo of a Putnam City Academy student being recognized with a “positive referral” for doing something outstanding like working hard, being kind, etc. Students receiving a positive referral get to choose a small prize and their picture is shared on the Facebook page. He thanked the board and the administration for their support of alternative education in the district. He shared an example of a student that was working and raising a child and only needed a few credits to graduate but was close to aging out of public schools. She enrolled in the Academy and was able to graduate this past year and walk during graduation ceremonies. He said that was just an example of the opportunity that the Academy provides to families for students to complete their high school career.

ITEM #2 – PUBLIC PARTICIPATION

Eric Winkle, President of the Putnam City Association of Classroom Teachers, expressed concerns about Convocation being in-person with the recent increase in COVID-19 cases.

ITEM #3 – STAFF REPORTS AND RECOGNITION

Operations Update on Projects – Shbrone Brookings – Executive Director of Operations
Executive Director of Operations, Shbrone Brookings presented on the status of construction and renovation projects.

Recently completed projects include:
       •   Putnam City High School Stadium Locker Rooms
       •   Putnam City North Storm Shelter/Weight Room
       •   Putnam City North Redesigned Gym Floor
Projects that are in progress are:
       •   Putnam City West Arena/Storm Shelter – March 2022 projected completion
       •   Putnam City West 9th Grade Wing Roof – August 2021 completion before school begins
       •   Putnam City North Tennis Facility – February 2022 projected completion
       •   Putnam City High School Tennis Facility – February 2022 projected completion
       •   Western Oaks Middle School Interior Upgrade
            o   Phase 1 – September 2021 projected completion (will not impact start of school)
            o   Phase 2 – July 2022 projected completion
       •   Rollingwood Elementary School Interior Upgrade – October 2021 projected completion (will not impact start of school)
       •   Downs Elementary School Early Childhood Center and Storm Shelter – December 2021 projected completion
       •   Apollo Elementary School Storm Shelter and Car Rider Loop – July 2022 projected completion (Car Rider Loop will be completed first)
Projects that are in architectural design stage and will begin soon:
       •   Transportation Facility Upgrade
       •   Putnam City West Common Area Renovation

Mr. Brookings said he plans to provide bond project updates approximately every 6 months.

Judy Hopper asked about February storm damage. Mr. Brookings said that structural repairs have been completed and they are awaiting shipment of some teacher supplies and equipment that needed to be replaced. He thanked the principals and staff at those sites for their patience and assistance in repairing the storm damage.

ITEM #4 – SUPERINTENDENT’S REPORT

Dr. Rhodes introduced new administrators to the board:
•   Megan Abrams – Hilldale Elementary Assistant Principal
•   Holly Pollock – Rollingwood Elementary Assistant Principal
•   Dolly Thomas – Northridge Elementary Assistant Principal
•   Jayme Knox – Apollo/Windsor Heights Elementary Administrative Intern
•   Stacia Roberts – Coronado/Northridge Elementary Administrative Intern
•   Emily Smith – Hilldale Elementary Administrative Intern
•   Ashley Quate – Harvest Hills Elementary Administrative Intern
•   Christian Vargas – Putnam City West Assistant Principal
•   Morgan Morrissey – Putnam City North Assistant Principal
•   Levi Dobrinski – Putnam City High Administrative Intern
•   Andy Escajeda – Mayfield Middle School Administrative Intern

Roll Up Your Sleeves
As the countdown begins for the start of a new school year, we are hearing reports of an increase in the number of COVID counts, specifically, in our State and County. With less than two weeks before the first day of school, what does this mean for Putnam City School District? What has the District done or what will the District be doing to prepare for a safe beginning?
First and foremost, we refer to guidance from the Oklahoma City County Health Department (OCCHD) and other health care professionals. Regarding the increase in the number of positive cases, Eddie Withers, lead epidemiologist for the OCCHD states, “We’ve known this was coming. As of this week, we still have 47% of our population not vaccinated. This includes children under 12 who cannot get the vaccine yet, but there are 80% of teens age 12-17 who have not yet received the vaccine.” We would echo the plea from the OCCHD, “As the COVID-19 Delta variant continues to become more prevalent in Oklahoma County, the OCCHD is pleading with the public to get the vaccine as soon as possible.” For individuals who are not vaccinated, the agency stresses the importance of wearing a mask to protect against the Delta variant.
In simple terms, roll up your sleeves. Get vaccinated. All three of the OCCHD clinics are offering the vaccine as well as numerous pharmacies.

If you have not done so, we encourage everyone to read the District Return to Learn Plan which addresses several measures of prevention such as: temperature checks, masks, handwashing, social distancing and transportation. When students start back to school this year, they will notice preventative measures such as contact-free water fountains. Something that won’t be readily noticeable by sight, but is definitely a tremendous measure of prevention, is the newly installed Needlepoint Bipolar Ionization system. This air filtration system increases the air quality in our schools and provides the cleanest air possible. It works to safely clean indoor air, leveraging an electronic charge to create a high concentration of positive and negative ions. These ions travel through the air, continuously seeking out and attaching to particles. This process sets in motion a continuous pattern of particle combination. As these particles become larger, they are eliminated from the air more rapidly. The complete Return to Learn Plan is posted on the District website.
https://resources.finalsite.net/images/v1624389761/putnamcityschoolsorg/nidieegzohwnfxek97iz/ReturnToLearnJune2021-2_1.pdf

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Eric Winkle for sharing his concerns regarding Convocation. She asked about progress of recent Return to Learn Plan revisions and was told they were going through the final proofing stage and would be posted soon. She thanked Shbrone Brookings for the report and said she had toured Western Oaks Middle School recently and that the renovations were “outstanding.” Mrs. Hopper also thanked Dr. Rhodes and the administrative team for all their work in getting the school year started. She appreciated the diversity in staffing. She attended the New Teacher Academy and thanked PCACT for their work and American Fidelity for providing refreshments.

Steve Burger said he was really proud of the renovations at Western Oaks Middle School. He said he had recently visited all the middle schools and high schools and thanked the administrators for their time. He said everyone is excited for the start of the school year. Mr. Burger also thanked Avery Gilliland for his presentation and said that the time he taught at Putnam City Academy was the most rewarding of his 40 years of teaching.

Gail LoPresto welcomed the administrators and said they had been missed at the meetings. She said she would ride the bus to Convocation with teachers. She thanked Shbrone Brookings for his report and shared that she and her husband have been driving by Putnam City West weekly to see the progress on the arena. Mrs. LoPresto also praised Arbor Grove elementary for the way they recognize their students that attend from Pre-K through 5th grade. She said she would be attending the OSSBA/CCOSA Education Leadership Conference later in the month.

Charity Avery was impressed with the work being done at Putnam City West and Western Oaks Middle School, saying that the renovations are “wonderful.” She said, as a parent, she struggled with the decision to have her daughter vaccinated but reported that her child is scheduled to receive the first vaccination on Friday. She said she would join teachers in riding the bus to Convocation as well.

       a.   Minutes for regular board meeting on July 19, 2021
       b.   Purchase orders dated July 14, 2021 through July 28, 2021 inclusive for the 2021-2022 school year
       c.   Financial Reports
      d.   Activity Fund Transfer List
      e.   Renewal of Career and Technology Education Contract for 2021-2022 school year. ($326,186.00 22-11-421)
      f.   Renewal of Snack Vending Agreement with Imperial, Inc. for the 2020-2021 school
year. (No Cost to District)
      g.   Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY21. (No Cost to District)
      h.   Renewal of Agreement with Oklahoma City University’s School of Nursing for nursing student clinical experience for 2021-2022. (No Cost to District)
      i.   Renewal of Agreement with Oklahoma Building Services for Custodial Services for FY22
school year. ($598,870.00 from 22-11-005)
     j.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

Gail LoPresto asked if the list of schools being serviced by Oklahoma Building Services had changed. Dr. Rhodes said there had been some changes to the buildings assigned to OBS based on feedback from principals. The proposed contract is for 4 elementary schools and 2 middle schools as well as the stadiums and indoor training facilities. Shbrone Brookings said OBS provided services to 23 locations last year but the district decided to return to using our own staff for evening custodial services at most of the schools. Dr. Rhodes said we also used OBS to do the deep cleaning when deemed necessary due to contact tracing. Mr. Brookings said that the district used CARES funds to purchase electrophonic sprayers so we have the capability of doing our own deep cleaning.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING TRANSPORTATION OF HOMELESS STUDENTS FOR THE 2021-2022 SCHOOL YEAR.

Judy Hopper made a motion to approve Transportation of Homeless Students for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.
J

udy Hopper asked what funds pay for this service. Dr. Rhodes said this is an annual agreement based on the McKinney Vento Act and allows districts to provide transportation services to homeless students who begin the year in one district but end up living in another district. The transportation services are paid with federal funding.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY DA – GENERAL PERSONNEL POLICIES.

Gail LoPresto made a motion to approve the revision to District Policy DA – General Personnel Policies. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR FAMILY AND COMMUNITY ENGAGEMENT COORDINATOR.

Judy Hopper made a motion to approve the Job Description for Family and Community Engagement Coordinator. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

Judy Hopper asked to whom this position would report. Dr. Rhodes said that it falls under federal programs so Dr. Keely Frayser would be the administrator overseeing this position. He said this position was recommended by the State Department of Education who monitor our federal programs. He said the position would be paid out of federal funds and it would be working with all school sites. Mrs. Hopper asked how schools would be prioritized for the services provided by this position. Dr. Rhodes said it would be similar to Title programs which use Free and Reduced Lunch forms as a tool to prioritize. Board members asked what would happen should the funding not be renewed. Dr. Rhodes explained that the district would then need to determine if the district wished to continue with the position.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING RATES OF PAY SCHEDULE FOR 2021-2022.

Gail LoPresto made a motion to approve the Rates of Pay Schedule for 2021-2022. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

Judy Hopper thanked Patricia Balenseifen for changing the language on the Rates of Pay in regards to substitute teachers. She said she hopes the district can revisit substitute pay in the future.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING PROPOSED CHANGE FROM 182 TO 184 CONTRACT DAYS FOR CHILD CARE PROVIDERS AT EMPLOYEE DAYCARE CENTERS. (ESTIMATED $7,500.00 FROM 22-11-388)

Gail LoPresto made a motion to approve the change in contract days from 182 to 184 for Child Care Providers at Employee Daycare Centers. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSCRIPTION FOR TALKINGPOINTS COMMUNICATIONS SOFTWARE AT FOUR ELEMENTARY SCHOOL SITES FOR THE 21-22 SCHOOL YEAR. ($10,921.50 FROM 22-11-552)

Judy Hopper made a motion to approve subscription for TalkingPoints communications software at four elementary sites for the 21-22 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

Gail LoPresto asked why we were only subscribing for four sites. Dr. Rhodes said some sites already provide a similar program. He said the software would allow the schools to communicate with parents that speak other languages. TalkingPoints translates teachers’ messages so the parents receive the communication. Some schools have more need than others but all schools were offered participation in the program. Currently there are 18 different languages spoken by families whose students attend Northridge Elementary School.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS FOR THE 2021-2022 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B) (1) AND (2).

At 5:44 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B) (1) and (2). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:30 p.m., Charity Avery acknowledged the board returned to open session and asked the board clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Vice-President, Charity Avery; and Board Members, Steve Burger, Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; and Executive Director of Finance, Matt Gindhart; met in executive session for the purpose of discussing negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B) (1) and (2).

No action was taken.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 6:31 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye.

August 16, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, August 16, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 16, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 13, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – HEFNER MIDDLE SCHOOL

Holly McNutt, principal of Hefner Middle School, led the Pledge of Allegiance and Moment of Silence. Mrs. McNutt talked about middle school students experiencing an important time in their lives. She said they are learning who they are, their values and who they will be when they grow up. She explained Hefner’s goal is to create an environment where every student thrives and feels successful. Mrs. McNutt discussed the importance of finding a “home” in middle school and all of the ways that students can get involved at HMS. She thanked the Board for their support.

Mrs. McNutt introduced Hefner band director, Mr. Kyle Myers, and the 8th grade band. She also mentioned the students’ custom designed t-shirts they were wearing with an anime character and said they were very proud of them. The band played Hefner’s fight song. Afterwards, Mr. Myers thanked the board for the approval of bond funds to help purchase instruments.

ITEM #2 – PUBLIC PARTICIPATION

There were six patrons who addressed the board. They each have children who currently attend Putnam City schools.

Megan Scott, Tommy Cunningham, Beth Wylie, Chelsea Marlett-Kennedy and Nicole Poindexter all spoke of opposing Senate Bill 658, which prevents school districts from imposing mask mandates for students and staff. They asked the board to consider mandating masks in Putnam City Schools to keep students, staff and their families safe. They shared the following in support of their requests: Delta and new strains of COVID; daily increases in COVID cases; children 12 and under not able to be vaccinated; being proactive to keep students in-person learning/preventing lockdowns; personal family experiences with COVID; first hand experiences from working in healthcare; data showing effectiveness of wearing masks; and medical experts’ recommendation. In closing, Nicole Poindexter said, “We need to practice what we preach and do what we are always telling our children.” She said, “We need to lead and stand up for what we feel is right, in this case, health and science.”

Sally Bailey spoke in support of Senate Bill 658, which prevents school districts from imposing mask mandates on students and staff. She said she can empathize with the fear parents have with COVID. However, she said she feels data has been misrepresented and the chances of a child being hospitalized are low. She said teachers, staff and some students have the option to vaccinate to self-protect, should they choose. Ms. Bailey also expressed her concerns over the physical, mental, social and psychological effects she feels this could possibly have on children. In closing, Ms. Bailey asked for the decision to wear masks to be left to parents to decide.

All the speakers expressed gratitude and thanks to the board.

ITEM #3 – SUPERINTENDENT’S REPORT

The roar of school buses in neighborhoods, the sight of little ones walking on the sidewalks with backpacks, and the smell of freshly sharpened pencils have been traditions in ringing in a new school year until we began last year in an untraditional way. Experiencing the traditions this year, and seeing our buildings fill with kids and teachers again brought back that traditional first day of school feeling. August 11, 2021 marked the first time all Putnam City Schools began five days a week in-person learning since March of 2020.

I spent the first few days of schools traveling around the District talking with students and employees. It was a joy to revisit generations of stories with familiar faces from my years as a principal and teacher at PC. It was also a joy to welcome the new generation of students to PC. As I bounced from one school to the next, a sea of “Go Boldly!” shirts greeted me at each location. It’s an exciting time for the District with a new look, and now with the lessons of COVID, a new outlook too. We’re excited to have students back in our buildings, but we know that there are also feelings of anxiousness with that excitement. Our Return to Learn plan is posted on our website at www.putnamcityschools.org under the COVID-19 tab. It is updated regularly.

We welcome the sights, sounds, and smells of traditional school, but we welcome it with an elevated level of cautiousness, and we continue to make health and safety a priority. Welcome to the 2021-2022 school year, and “Go Boldly!”

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked everyone who attended and said the board is there to represent them. She also gave a special welcome to Senator Carri Hicks, who attended the meeting. Mrs. Hopper said she was able to visit schools this week and said the Putnam City School @ Home elementary teachers are doing a phenomenal job and thanked them for their hard work to individually service the children in the district.

Mr. Burger gave a shout out to all of the middle school teachers for their hard work. He also thanked all of those who made public comments and for their devotion to the district. He expressed this has to be a team effort and said everyone is doing the best we can for our kids and trying to set good examples.

Gail LoPresto stated Putnam City cares for its students and staff. She said new decisions are developing every day, based on data received. Mrs. LoPresto commented on a great Convocation and commended the district on a good start to the school year. She also thanked Sheradee Hurst for her work while at Putnam City.

Charity Avery thanked all those that addressed the board. She commended teachers and principals for being willing to step into rolls that were needed in order to start the year off. She commented on the great work the bus drivers have been doing to keep students safe. Ms. Avery said there is no right answer with the current situation, but we are all doing the best we can.

Jay Sherrill commented on the district looking at a mask policy. He also requested that a presentation be made at the next Board meeting on what COVID safety measures the district has in place. Mr. Sherrill said we have to do everything we can to keep kids in schools. He reiterated what all board members and said, “We care about kids.” Ending on a positive note, Mr. Sherrill thanked everyone and said, “Putnam City is a fantastic district, has fantastic education, and will continue to provide that, because of the decisions of the people here.”

a.   Minutes for special board meeting on July 29, 2021
b.   Minutes for regular board meeting on August 2, 2021
c.   Purchase orders dated July 29, 2021 through August 10, 2021 inclusive for the 2021-2022 school year
d.   Financial Reports
e.   Activity Fund Transfer List
f.   Project Applications
g.   Declaration of Obsolete Items
h.   Renewal of agreement with IXL Learning for online interactive math license fee for secondary schools for the 2021-2022 school year. ($26,297.00 from 22-11-014)
i.   Elementary and Secondary Contracts
j.   Retirements and Resignations as listed on Attachment A
Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RATIFICATION OF THE 2021-2022 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.

Gail LoPresto made a motion to approve ratification of the 2021-2022 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Gail LoPresto thanked everyone on the negotiating team. Dr. Rhodes also expressed thanks to everyone on the team, led by PCACT President, Eric Winkle, Patricia Balenseifen and other central office administrators. He said it’s a good process to come to together to improve relations and the working environment.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING DECLARATION OF HOURS VS DAYS AS STATED IN POLICY EA.

Gail LoPresto made a motion to approve Declaration of Hours vs Days as stated in Policy EA. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Dr. Rhodes confirmed the policy is 1080 hours and explained the huge advantage Hours vs Days gives to districts. He said it helps us when we have inclement weather. He also stated we have a longer day compared to other school districts and said this helps us not to have to add days at the end of the year.

ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:33 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Special Board Meeting - August 23, 2021

SPECIAL BOARD OF EDUCATION MEETING
Monday, August 23, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, August 23, 2021 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 20th, 2021 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 12:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION AND POSSIBLE ACTION REGARDING VACCINATION AND RETENTION STIPENDS FOR PUTNAM CITY EMPLOYEES. (VACCINATION - $3,200,000.00 FROM 22-11-793; RETENTION - $1,6000.000.00 FROM 22-11-795)

Gail LoPresto made a motion to approve the vaccination and retention stipends for Putnam City Employees. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto asked for clarification of the vaccination and retention stipends. Dr. Rhodes said the vaccination stipend is an incentive to protect and keep our schools safe as possible by encouraging employees to be vaccinated. Full time employees and part time employed twenty or more hours per week are eligible to receive the $1,000 stipend with proof of vaccination. Employees have until October 1st to provide documentation of full vaccination and that the stipend would be paid on December 17th.

Dr. Rhodes said the retention stipend would be paid in the second semester to those full time or part time employees working at least twenty hours that were still employed through March 31st, 2022. The $500 retention stipend would be paid in April.

Steve Burger clarified that a fully vaccinated employee working at least twenty hours a week and through March 31st would receive a total of $1,500.00 in stipends for the year.

Jay Sherrill asked if there was any incentive for employees with valid reasons for not receiving the vaccination. Dr. Rhodes said the district worked with legal counsel in preparing the incentive and the vaccination stipend is to encourage those that can be vaccinated to receive the vaccination.

Gail LoPresto asked about booster vaccinations. Dr. Rhodes said the stipend does not require employees receive the booster vaccinations since they are not available to the general public yet. He said the district may come back to the board at a later time to address booster vaccinations or vaccinations that might be available in future to those that aren’t able to take the vaccinations that are currently available.

Mrs. LoPresto also asked for clarification on the use of federal funds to cover the stipends. Dr. Rhodes said that ESSER funds would be used to pay the stipends and that the use of those funds has already vetted through the State Department of Education.

Board members asked for clarification that it would include support staff as well as certified and bus drivers in particular. Dr. Rhodes affirmed that support and certified staff are eligible as long as they work twenty hours or more and meet the other criteria specified for the stipends.

Jay Sherrill said while it is a large sum of money, he felt it was worthwhile to protect the students.

ITEM #3 – DISCUSSION AND POSSIBLE ACTION REGARDING VACCINATION AND RETENTION STIPENDS FOR PUTNAM CITY SUBSTITUTES. (VACCINATION AND RETENTION - $140,000.00 FROM 22-11-793)

Gail LoPresto made a motion to approve vaccination and retention stipends for Putnam City Substitutes. Steve Burger seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes said as the administrative team discussed ways to protect students, they felt they needed to address the unique circumstances of substitutes who potentially work in multiple classrooms and/or buildings. The vaccination and retention stipend for substitutes is based on three tiers. Substitutes who are fully vaccinated by October 1st and provide the documentation would be eligible to receive a semester stipend based on the following schedule:

Substitute at least 60 full days during semester – $500.00 stipend
Substitute 45 - 59 full days during semester - $375.00 stipend
Substitute 30 – 44 full days during semester - $250.00 stipend

Substitutes would have the potential to receive up to $1,000.00 for the school year if they work at least 60 full days each semester.

Charity Avery asked if the substitute needed to be certified in order to be eligible for the vaccination and retention stipend. Dr. Rhodes said the substitute does not need to be certified to qualify and the administration felt it was important for the incentive to be the same rate whether or not the substitute was certified. Mrs. Avery said that she was glad to see the incentive proposed for substitutes.

ITEM #4– DISCUSSION AND POSSIBLE ACTION REGARDING AGREEMENT WITH CENTER FOR COMMUNICATION AND ENGAGEMENT FOR COMMUNICATIONS SUPPORT AND ADVISEMENT FOR 2021-2022 SCHOOL YEAR. ($1,000.00 ANNUAL FEE AND $150 PER HOUR AS NEEDED FROM 22-11-793 005 – CODING CORRECTED AT THE BOARD TABLE BY JAY SHERRILL.)

Gail LoPresto made a motion to approve agreement with Center for Communication and Engagement for communications support and advisement for 2021-2022 school year. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes introduced Kathleen Kennedy with CCE and said that she had served as the Public Information Officer with multiple school districts before starting CCE. She serves districts that might not have a Public Information Officer on staff or have a vacancy for that position. He said the contract has been structured similar to other professional service agreements that the district has with legal and bond advisor companies and that the agreement has been reviewed by legal counsel. The fees are comparable to other companies that provide similar services.

Steve Burger asked what types of support would be provided. Dr. Rhodes said some of the specific tasks would include: attendance at board meetings, preparation of board highlights, working with the media and preparing press releases and handling open records requests.

Jay Sherrill said that the contract is to provide interim communication services due to a vacancy. He asked about the plans to replace the vacant position. Dr. Rhodes said the position is currently posted and the long term goal would be to fill the position. He said the contract is for this school year unless the board wanted to approve and extend the contract in future.

ITEM #5 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 12:12 p.m. Gail LoPresto made a motion to adjourn. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

September 7, 2021

REGULAR BOARD OF EDUCATION MEETING
Tuesday, September 7, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 7, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 3, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PUTNAM CITY HIGH SCHOOL

Brett Bradley, Principal at Putnam City High School, led the Pledge of Allegiance and Moment of Silence. He wanted to highlight the Esports program at Putnam City. Electronic Sports (Esports), competitive video gaming, started in 2019 at Putnam City High School. He said the Esports team was going to do a live demonstration of an Esports competition but a member of the team was tragically killed in a car accident over the past weekend and the team did not feel they could do the demonstration tonight. There are currently 80 students participating in Esports. Similar to other sports programs, Esports has coaches, try-outs, practices, matches and varsity and junior varsity teams. The program reaches a group of students that might not otherwise be as engaged in school. He introduced Esports coaches, Frank Mattair and Joshua Warlick who spoke about the program from their perspective. Frank Mattair shared that he has been involved from the beginning and that it is an amazing program. He especially likes how Esports appeals to students that are not typical athletes. The program is inclusive, giving students with disabilities an opportunity to compete. Esports students will be helping with Special Olympics this year so they can give back to the community by being mentors and providing leadership. He invited board members and patrons to come watch when the team participates in tournaments. Mr. Mattair said Putnam City High School has brought home state championships in Rocket League in 2020 and Overwatch in 2021. Joshua Warlick spoke about the program being an opportunity for students to earn college scholarships and continue their education. Two Putnam City High graduates are currently attending college on Esports scholarships. There are many career opportunities including coaching, content creation and marketing, to name a few.

Jay Sherrill asked how the state infrastructure for Esports has evolved. Mr. Mattair said that there wasn’t much support in the early days. While he said there has been improvement, more is needed, but those concerns have been expressed and are being addressed at the state level. He said schools of all sizes are involved in Esports and the program will continue to grow. For example, there were 9 teams in the league the first year Putnam City participated and there are more than 40 schools this year.

Steve Burger asked who the governing body is that oversees Esports. Oklahoma Esports League is the entity currently overseeing Esports programs. The coaches expressed their hope that OSSAA would someday govern Esports as they do other competitive programs. Mr. Burger also asked if there was a designated time during the school day for Esports. Mr. Mattair said that the practices currently take place after school hours. He said there is a developed curriculum for Esports and that he would love if it was incorporated into the school day similar to other competitive sports.

Jay Sherrill expressed his appreciation for the program and how it engages students that might not be reached through other programs. Mr. Bradley said that Putnam City has brought home two state championship trophies and they are very excited about the future of the program. He recognized Cory Boggs, Executive Director of Technology, for initiating Esports at Putnam City.

ITEM #2:

COVID Response Update – Scott McCall, Executive Director of Special Services

Scott McCall, Executive Director of Special Services, provided an update on protocols the District has implemented during COVID. He said the District follows the five key prevention strategies as recommended by the Center for Disease Control and Oklahoma City County Health Department’s Lead Epidemiologist. Mr. McCall provided additional information on each of the key strategies.

   1.   Universal and correct use of masks
           Current status
               Mask requirement in place for staff (accommodation form provided for medical or disability related reason)
               Mask requirement in place for visitors
               Mask expectation in place for students
               Proposed mask requirement on 9-7-21 board agenda for all students, staff and visitors. If passed by the board, it would go into effect on 9/8/21 with three opt-out options available: medical, religious or personal. Forms will be available on the website.
           The district has received donations and has also purchased masks and other personal protection equipment for staff. It can be requested by principals from the Putnam City warehouse.
   2.   Physical distancing - use of cohorts or groupings
           Seating Charts in classrooms
               Specials teachers encouraged to use the same seating chart
       Physical Distancing/Social Distancing
               Common areas
               When Appropriate/Feasible
   3.   Handwashing and respiratory etiquette
           Hand sanitizer available in/on
               Classrooms
               Buses
           Bathroom breaks/handwashing before lunch
           Encouraged use of resources/etiquette
               Masks
               Tissues
               Coughing into elbow
               Distancing
   4.   Cleaning and maintaining healthy facilities
           Room Cleaning: Electrostatic Biosprayer
               1/5th of building cleaned each day
               Rooms with positive cases cleaned upon identification
           BiPolar Ionization System
               Installed in every building in Putnam City School district
               Increased air quality
               Certified to kill COVID-19
           Buses Cleaned
               Every night, every bus
   5.   Contact tracing in combination with isolation and quarantine
           Quarantine/Isolation
               Quarantine/Exposure
                   Close contact with someone who has COVID-19 (within 6 feet for 15 minutes or more/24 hours)
                       CDC Recommends: 14 day quarantine
                       Early Return Option #1: 10 days if symptom free
                       Early Return Option #2: After 7 days with a negative test result on day 5 or later
                   Fully vaccinated do NOT need to quarantine unless they have symptoms
               Isolation/Positive Cases:
                   Minimum 10 days since symptoms first appeared and/or positive test result
                   No fever for at least 24 hours
                   Symptoms have improved
                       CDC Recommends: 14 day quarantine
                       Early Return Option #1: 10 days if symptom free
               If a mask requirement is in effect: 3 feet can be considered physical distancing for students with correct mask use
                       Exception does not apply to teachers, staff or other adults
       Flow Chart
       Reporting Lines
           Employee COVID-19 Hotline – 405-824-7700
           Student COVID-19 Hotline – 405-470-3902
       When to send a student to the clinic?
           COVID-19 Guidelines for sending students to clinic
           Goal to reduce number of students sent to clinic
           Students are not allowed in the clinic during passing periods without a call from the teacher
       Use of sick rooms (separate from the clinic) for symptomatic students
           Teachers asked to call ahead to school nurse or health aide prior to sending student

Mr. McCall provided the following additional information:
   Positive Case Counts Reported Weekly on District Website Each Friday
       Students by school
       Staff by school/site
   Testing Options
       CVS/Walgreens/Urgent Care, etc.
       2020-2021 Putnam City North was a testing site
       2021-2022 Wiley Post Elementary will be a testing site
           Available once the vendor (Total Wellness) provides staffing
           Testing will be available for COVID, Strep and Flu
           No Co-Pay if use the District testing site
   Hosted Vaccination Clinics – February – July 2021
       1754 Total Vaccinations/375 Ages 12-18
   Continuing Hosting Vaccination Clinics for Ages 12+ and 3rd Dose
       8/25/21 – 117 Total Vaccinations/37 Ages 12-18
       9/15/21 – Clinic for 2nd Dose
       Dates TBD - HS Clinics
       Dates TBD – Mobile Vaccination Clinic
   Implemented Employee/Sub Vaccine Incentive of $1,000 if Vaccinated by October 1st
   60.5% of Oklahoma County eligible fully vaccinated as of 8/30/21
   Number of Vaccinations Across the State Has Increased Weekly Since the beginning of August 2021

Board members asked for clarification on a few points:
   Fully vaccinated means 2 weeks after receiving the Johnson & Johnson vaccination or 2 weeks after receiving the Pfizer or Moderna second dosage.
   Parents may choose to quarantine their full vaccinated student if they have been exposed even if they are not exhibiting symptoms. Accommodations would be made for virtual learning so the absence would not count against the student.
   What can the District do since elementary students aren’t old enough to be vaccinated and quarantining entire classrooms makes it difficult for elementary parents to make other arrangements?
       The OCCHD Epidemiologist just recently changed their recommendation to only quarantine those students that are known to have been in contact with a student that has tested positive for COVID. Seating charts help identify what students were exposed by being within 6 feet for 15 minutes or longer.
       Other scenarios might warrant an entire class being quarantined i.e. multiple students testing positive, but quarantining the entire class is not the current recommendation.
   Board members asked if the number of students quarantined by school could also be reported weekly on the District website.
   Board members also enquired if Open Houses and conferences would be modified or handled virtually this year.
       Current conditions at the time would be taken into consideration.
       If the event were held on site, arrival times would be staggered as with elementary school “Meet the Teacher” events.
       Some schools have already hosted virtual Open House events.
   Are seating charts also used on buses? (Seating charts are already implemented on buses.)

ITEM #3 – PUBLIC PARTICIPATION

Assistant Principal at Putnam City North, Kenneth Attebery, expressed his appreciation to the district leadership team for their support when he needed them the most. He also thanked the administrative team at Putnam City North and board member, Steve Burger.

Alex Kennedy, a student at Putnam City High School, shared concerns about students and staff not wearing masks and the lack of hand sanitizer available at the school. She encouraged board members to pass a mask requirement to keep students safe.

Debra Stevens, a parent of students in the district, spoke in favor of a mask requirement. Working in a pharmacy she said she has been on the front lines during the pandemic and asked board members to put health and safety above all else.

Another patron of the district, Megan Scott, read a statement prepared by Overholser teacher, Emily Masters who could not attend due to a faculty meeting. Mrs. Masters’ wanted to bring attention to the lack of substitutes available requiring teachers, teaching assistants and other faculty to cover classes. She said covering classes increases the staff’s potential exposure to COVID. She indicated that at one time 163 out of 492 students at Overholser was absent due to quarantining. Mrs. Masters’ statement included concern that the community and the school board didn’t know how quickly the virus was spreading in the school and how deeply staff felt the impact.

Parent, Chelsea Kennedy, also spoke in favor of a mask mandate. She also said parents did not feel like they were being heard and asked for improved communication between the administration and parents.

ITEM #4 – SUPERINTENDENT’S REPORT

Keeping children in the classroom, engaged in learning, and in a safe environment continues to prove to be a challenge. Our goal is to provide all our students with in-person instruction, in the safest environment possible and with the least amount of disruption. We know that quarantining is difficult on everyone. It is difficult on parents who must take off from work. It is difficult to keep students engaged and on track. The social and emotional engagement so desperately needed, is missing.

As a school community, we are constantly seeking ways to keep our students safe and engaged in learning. Recently, the School Board approved vaccination and retention stipends for employees and substitute teachers. These are helpful and we appreciate the Board for their approval. However, we still need additional substitute teachers. The more substitute teachers we are able to recruit, the fewer disruptions for our students. If you know of anyone who loves school age students and is looking for a flexible position, please have them contact our Human Capital office. Putnam City Schools substitutes who meet the required number of hours in a school year are eligible for the vaccine incentive and a retention incentive.
In addition to the vaccination stipends for employees and substitute teachers, we encourage all parents to seek opportunities for students that are age eligible, to receive the vaccine. And finally, item #8 is a proposed mask requirement. If approved, we will be implementing the mask requirement first thing tomorrow morning. All of these actions add up in maximizing our efforts to keep children in the classroom this year.

We appreciate your patience and thank you for your continued support and cooperation.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked the principals at several schools that she has recently visited. She said the administration is working toward making board meetings accessible via live stream and stressed how important it is for the district to be transparent. She listed several efforts of the board and district to keep students safe: fire and tornado drills, lockdown and intruder drills, survelliance cameras, internet access provisions, inclement weather closures and procedures, limited access to schools, tobacco free environments, closed high school campuses for lunches, background screenings of staff, substitutes and volunteers, secure medications, car riders assistance drop off/pick up and safe school committees. Mrs. Hopper said she felt a mask requirement falls in line with other safety protocols the district has put in place.

Steve Burger said he recently attended an ICAP planning meeting and recognized Dr. Frayser, Sarah Tempest and the ICAP team for their work in planning out career paths so students are more aware of the opportunities available to them. He commended Dr. Balenseifen and Jennifer Seal with the Foundation for the Athletic Hall of Fame banquet saying that it was an “outstanding event honoring well-deserved participants.” He thanked Putnam City High School for their Esports presentation and said the program is “amazing” and that the district and students could really prosper from Esports. Mr. Burger also recognized the sportsmanship at recent football games and the professionalism of the coaches, saying that the games reflected “outstanding representation” of the district. He also recognized the speakers during the Public Participation section, especially student, Alex Kennedy. He encouraged patrons and students to attend meetings and share their thoughts. He said that board members represent those that elected them to the position and they try to meet patrons’ expectations. He said they want kids in school and simple procedures like wearing masks and washing hands help keep the kids safe.

Gail LoPresto wanted to give credit to Dr. Rhodes and the administrative team for the work in preparing the mask requirement for the board to vote on tonight. She appreciates and admires principals and administrators that have to make tough decisions every single day.

Charity Avery agreed that the pandemic has been hard on everyone from students, parents, faculty and administrators. She appreciates all the work going into the recommendations that the board then votes upon. She said board members receive numerous e-mails and messages and they do their best to respond and to find answers or to direct patrons to the appropriate person. She enjoyed the Hall of Fame event. She recognized the band performances at recent football games and said the Esports program is “wonderful.” She encouraged schools to send dates of events, games and competitions to the board so they can try to attend.

Jay Sherrill said he saw a statistic recently that 30 percent of teachers retired between last year and this year. He said he couldn’t give enough credit to those that make the day-to-day execution happen. He said “fatigue” impacts everyone, including staff and students and we need to recognize the importance of mental health and all the sacrifices being made. Mr. Sherrill said we need to do everything we can as a district to be supportive. He believes everyone in the district is committed to creating a safe environment for our students. He said we have to do all we can to keep students in school and feels the mask requirement is another way to keep students and faculty safe. He said he could not express his appreciation enough.

   a.   Minutes for regular board meeting on August 16, 2021
   b.   Minutes for special board meeting on August 23, 2021
   c.   Purchase orders dated August 11 through August 30, 2021 inclusive for the 2021-2022 school year
   d.   Financial Reports
   e.   Activity Fund Cash Summary
   f.   Activity Fund Transfer List
   g.   Project Applications
   h.   Sanctioning Applications
   i.   Declaration of Obsolete Items
   j.   Putnam City Athletic Advertising Partnership Contracts
       i)   Mercy Health Oklahoma Communities, LLC
   k.   Renewal of AmeriCorps Grant Agreement for the 21-22 school year ($253,996.00 from 22-11-777 grant funded and $253,976.00 from 22-11-000)
   l.   Renewal of Memorandum of Understanding with Oklahoma State University for placement of education students for student teaching for the 21-22 school year (No cost to district)
   m.   Renewal of Contract with Satellite Athletic Association. (No cost to district)
   n.   Renewal of Agreement with Oklahoma Athletic Center for pool usage for all 3 Putnam City High School swim teams for the 21-22 school year ($16,896.00 from 22-11-005)
   o.   Renewal of Agreement with Northwest Optimist for soccer fields usage for Putnam City High School soccer teams for the 21-22 school year ($3,500.00 from 22-11-005)
   p.   Elementary and Secondary Contracts
   q.   Overnight Travel
   r.   Out of State Trips
       i)   PCH JROTC Students to Dallas, TX on November 5th – 7th, 2021 to attend Museums and Air Force vs Army Football Game
       ii)   PCN Orchestra Students to Colorado Springs, CO on March 30th - April 2nd, 2022 to perform at University of Colorado Boulder
   s.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Judy Hopper asked how schools were selected for the AmeriCorps program. Barbara Crump said this is the last year in the current cycle of this grant; however, the district has partnered with AmeriCorps for many years. All schools were given the opportunity to participate in the AmeriCorps program when it was first launched as an after school program. Just prior to the start of the pandemic, the program switched to a summer program. Schools that were interested in piloting the summer program and could do so virtually were selected.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING MASK REQUIREMENT FOR STUDENTS, STAFF AND VISITORS.

Judy Hopper made a motion to approve the following:
• implementation of a mask requirement in all District-owned property for all students, staff, and visitors effective Wednesday, September 8, 2021 with the condition that parents may opt out of the mask requirement for medical, religious, or personal reasons. Masks to be worn must comply with CDC guidelines and shall be worn when in or on any District property, including buses, except when students and staff are outside.
• Authorizing the Superintendent to undertake necessary steps to implement the mask requirement.

Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes said the recent injunction blocking legislation prohibiting school districts from mandating masks now gives districts the opportunity to put mask requirements in place. The judge ruled, should a district require masks, there had to be three ways parents could choose to opt-out their students: medical reasons, religious reasons and personal reasons. Pending the board’s vote there, the district is fully ready to implement and consent forms would be available online.

Gail LoPresto said she so appreciates the patrons of Putnam City. She said whether calls, e-mails or public participation, there has not been any disrespectful comments. She also said that reflects on the role of the administration as they interact daily with parents. Her expectation is that level of trust would continue should the mask requirement be passed tonight.

Charity Avery asked how the mask requirement would be enforced on buses. Dr. Rhodes said masks would be available in both the classroom and on the bus. Bus drivers would be responsible for enforcing student mask compliance as with other rules and behavior on buses.

Gail LoPresto asked about outdoor events like football games. Dr. Rhodes said the motion currently reads that staff and students would not be required to wear masks outdoors per the current CDC guidelines.

Steve Burger asked if there would be a grace period since, if passed, the mask requirement would go into effect the next day. Dr. Rhodes said the district would begin immediately communicating via the website, social media, call outs, e-mails, etc. He also said news coverage would assist in spreading the word. He said there would be a grace period since parents would need time to download and complete the opt-out forms should they choose. Charity Avery asked how teachers would know if an opt-out form had been submitted for a student. Once received, the form would be entered in student data and teachers would be able to see which students had been opted-out in PowerSchool. Steve Burger asked what would happen if a student refused to wear a mask and there was no form on file. Dr. Rhodes said it would become a disciplinary issue at that point.

Jay Sherrill said the administrative team is doing everything they can to make school safe. He said that legislation banning a mask mandate had hampered the superintendent and the board’s ability to make decisions to improve safety. Should the motion pass, he said it was a step in the right direction for the safety of the students.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED FY22 FEDERAL CLAIMS APPROVED SIGNATURES.

Gail LoPresto made a motion to approve an amended Revised FY22 Federal Claims Approved Signatures. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED FY22 EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES.

Gail LoPresto made a motion to approve Revised FY22 Emergency Federal Claims Approved Signatures. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NON-DISCLOSURE AGREEMENT WITH 180LA, LLC TO FEATURE PUTNAM CITY NORTH AND PUTNAM CITY WEST BAND STUDENTS IN A COMMERCIAL. (NO COST TO DISTRICT)

Charity Avery made a motion to approve Non-Disclosure Agreement with 180LA, LLC to feature Putnam City North and Putnam City West Band students in a commercial. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Charity Avery said she was super excited for this opportunity for both bands.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH REED ARCHITECTS & INTERIORS FOR MULTIPLE PROJECTS AT PUTNAM CITY WEST HIGH SCHOOL (6.8% OF CONTRACTED AMOUNT FROM 22-79-239, 22-79-171, 22-76-259)

Judy Hopper made a motion to approve a contract between Owner and Architect with Reed Architects & Interiors for multiple projects at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Board members asked for clarification of the projects. Dr. Rhodes said these are all bond projects and include the following:
   •   Additional gym and converting old gym as a practice gym as well as a JROTC program and Fine Arts facility
   •   Redesign of the courtyard and cafeteria to create a commons area
   •   Eastside parking lot connection

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING APPOINTMENT OF MEMBERS TO THE DISTRICT GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM FOR THE 21-22 SCHOOL YEAR.

Gail LoPresto made a motion to approve appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the
21-22 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #15 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:20 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Item of Information – Board Policy AB – Nondiscrimination.

Item of Information – Board Policy BM – Civil Rights Policy.

September 20, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, September 20, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 20, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 17, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – MAYFIELD MIDDLE SCHOOL

Mayfield Middle School Principal, Ben Hodges, led the Pledge of Allegiance and Moment of Silence. Mr. Hodges recognized the outstanding work of Mayfield choir director, Cristy Gosset. He said in the past decade, Mayfield has had 8 different choir directors. Within two short years at Mayfield, Mrs. Gossett has taken a program that needed to be revised to a class that students now love. He shared this year over 70 students requested to be in choir. He also thanked the board for providing these types of opportunities for students to participate in. Mr. Hodges shared on tough days; you can find him standing outside the choir room listening to the student voices and song. He said it brings a smile to his face and reminds him of why he does his job.

Mayfield Middle school 7th grade men’s chorus performed a New Zealand folk song, titled “Wellerman’s Song.”

Board President, Jay Sherrill thanked Mr. Hodges, Mrs. Gosset and the students for their performance.

ITEM #2 - Staff Reports

EOY Financial Report – Matt Gindhart, Executive Director of Finance

Executive Director of Finance, Matt Gindhart, provided a year-end financial report for Fiscal Year 21. He explained the focus was on the General Fund because it’s the primary fund that is utilized in the district. Mr. Gindhart said the budget is from July 1, 2020 through June 30, 2021. He presented a PowerPoint slide show with graphs outlining the FY21 General Fund. Mr. Gindhart explained these figures were un-audited figures, and could change once the audit is complete. He also mentioned the figures include items encumbered, but may not actually be spent, but said they are will be pretty close.

Mr. Gindhart compared the starting fund balance of $11,848.276.00 or 7.08% and where the year ended at $6,134,251.57 and 3.78% of revenue. He said the fund was originally projected to end at $5,526,716.00 and 3.47% so the district ended $600,000.00 better than projected.

Included in Mr. Gindhart’s presentation were graphs with breakdowns of FY21 General Fund: Expenditures by Object, as well as a graph showing the General Fund: Fund Balance History.

Mr. Gindhart went through each graph, explaining what each meant, trends, and how they impact the overall budget. Mr. Gindhart went on to showcase the four areas of Federal revenue that made a big impact on our Federal revenue last year: Title 1, $5,618,403.42; IDEA, $4,066.743.31, Cares Act $2,956.720.86 and ESSER II, $13,282.715.70, plus others at $3,606,583.70, bringing the total Federal Revenue to $29,531,166.99.

Jay Sherrill asked if the projected 3.78% fund balance included ESSER II funds. Mr. Gindhart confirmed they would be included for specific federal fund items, but most of the Federal Programs encumbrances are closed out at year end.

Steve Burger wanted to know a reasonable fund balance number. Mr. Gindhart responded a comfortable estimation would be between 8-10%. He explained it all depends on what expenditures come in the first 3-4 months. Mr. Gindhart suggested this be looked at, as a collective group, in the future. Dr. Rhodes mentioned there was an approved board policy stating 8 (eight) should be the ending fund balance percentage. Jay Sherrill and Gail LoPresto both agreed the last few years the board approved a budget increase and the policy has not changed.

Steve Burger wanted to know what can be done to get to 8%. Mr. Gindhart said steps are currently being taken by utilizing some of the federal funds and diverting them to general funds for expenditures that qualify, but clarified not all federal funds can be used this way. He said we took a $4.2 million state revenue loss due to the pandemic and we need to control expenditures, travel freezes and have earlier cut-off deadlines on expenditures. He said the ultimate goal is to advocate for funding from the state, and get back what was taken, because that was our main revenue source. Steve Burger was concerned this was a short fix for a long-term issue. Jay Sherrill stated the ultimate goal is to get back to the 8% anyway that is manageable, without drastic changes. Dr. Rhodes agreed and said typically Federal Funds cannot to be used this way, but with the ESSER and CARES money, some of it can be supplanted with good reason. The goal is to be as conservative as we can and get the fund balance back up. Dr. Rhodes agreed with Steve Burger it was a short term fix and stated it’s frightening to see 3.78%. Gail LoPresto wanted to know if the board policy needed to be changed and suggested a report on specific expenditures be prepared. Mr. Gindhart said it was in the works. Jay Sherrill remarked, “Seeing these types of presentations are beneficial to the board and the public.” Gail LoPresto agreed.

The last part of Mr. Gindhart’s presentation showed FY22 – Early Indicators as follows:

Initial State Allocation:
$4.7 Million increase over last year
Midyear adjustments are currently unknown

Esser & ARP:
              CARES - $1.5M carryover (ends 9/2022)
              ESSER II - $7.9M carryover (ends 9/2023)
              ESSER III - $48.1M new allocation (ends 9/2024)
              ARP $1.07M new allocation through IDEA (ends 9/2024) These ARP supplemental funds are intended to support early intervention and special education services for infants, toddlers, children and youth with disabilities and their families.

Judy Hopper mentioned concern over a charter school with in-person learning in our district, and possible funds they are taking away from Putnam City. Jay Sherrill stated they are supposed to apply to us for their charter, unless they have a state charter that allows them the privilege to do this. He commented “At the end of the day, the money travels with the student.” Gail LoPresto also mentioned two other charter schools. Mr. Gindhart said this brings up a good point because we are using FY20 numbers and need to be prepared for the future.

Jay Sherrill thanked Matt Gindhart for his presentation.

ITEM #3 – PUBLIC PARTICIPATION

Elizabeth Horn, the Freedom OK Program Director representing a Statewide LGBT advocacy program, expressed gratitude to the district for updating the civil rights policy.

Carla Carter, a 17-year educator in the district, also thanked the district for updating the civil rights policy. She said we are progressing in the right direction.

ITEM #4 – SUPERINTENDENT’S REPORT

Tonight’s Superintendent’s Report is about celebrations! The American School & University has awarded James L. Capps Middle School in Warr Acres the William W. Caudill Citation as the top PreK-12 entry this year in their 2021 Architectural Portfolio. “Learning opportunities abound in the building; the agility and flexibility provide endless possibilities; supports the environment as a tool for teaching and learning; maximizes and integrates a complex site into the learning experience,” said the 2021 Architectural Portfolio Jury. Putnam City Public Schools local architect, DLR Group and LWPB, nominated the project for the award consideration.

Second, we want to take a moment and appreciate the board’s action at the last board meeting to require masks in the district. To date, out of 18,346 students, only 2.1% have opted out of wearing a mask using one the three opt-out allowable options: medical, religious, personal beliefs. We are also pleased to report that the number of reported positive cases continues to decline District-wide. We will continue to monitor conditions at each school site and adjust, as we work with the Oklahoma City County Health Department to provide a safe learning environment. Living through another year of masking is not where we want to be, but we know that this is what will continue to keep our students and employees safe and in the classroom. Thank you to everyone for stepping up and covering classes, doing the extra work, going the extra mile… all in the name of education! EVERY ONE of our children deserves it!

We achieved another milestone in our efforts to fight COVID last week. The district hosted vaccine clinics for age eligible students, at each of our high schools and vaccinated approximately 100 students. Putnam City High vaccinated 40, Putnam City North vaccinated 38, and Putnam City West vaccinated 23.

One of our celebrations that garnered a lot of media attention and will be the focus of a National commercial happened under the Friday night lights this past Friday. Both the Putnam City North and Putnam City West bands “Banded Together” and created a halftime show to band the together a historic rivalry. Their show of unity will be featured in a national commercial filmed by a television crew for Cox Communications. The Cox Communication commercial and social media will kick off in mid-November across all Cox markets. The purpose of bringing the bands together highlights that even among spirited rivalries; we have the power to demonstrate connectedness to get through difficult times. In addition to being featured in the commercial, both bands received a surprise $15,000 donation to their program.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Mayfield for bringing their choir to the board meeting. She said she loves and appreciates seeing these performances. She was excited the board received a complimentary letter regarding Jennifer Robertson, Principal of Western Oaks Middle School. Ms. Hopper said this was a definite plus for the week and commented the board needs to know about positive things going on.

Steve Burger encouraged patrons to watch our outstanding band and fine arts performances. He said these are great events and it means a lot to the kids. He also recognized the hard work of our teachers and administrators for pulling double and triple duty to pull off school. He commented on the shortages of substitutes and teachers and said it would be appreciated if anyone knows of someone who could help with subbing.

Gail LoPresto said she enjoyed being present for the filming of “Band Together”! She is so proud of their work and is confident it will be great commercial. She said they are both outstanding bands. Mrs. LoPresto shared Putnam City West went to a competition in Moore the next day and placed. She mentioned the funding some schools put into their bands, and all the hard work that goes into helping the less funded band programs succeed. Mrs. LoPresto also thanked Mrs. Gosset for bringing the men’s choir and Ben Hodges for the great job he’s doing at Mayfield. She thanked our campus police officers and mentioned we are so lucky to have such a great force working for us. In closing, Mrs. LoPresto suggested they have iPads available to easily look up Items listed on the agenda, if needed, during the board meeting.

Charity Avery reiterated it was so great to hear the positive email from a parent. She wanted to give a shout-out to transportation and recognize that supervisors are taking routes to make sure kids are getting to school. She also thanked Mayfield and commented on the “Band Together” performance. Mrs. Avery said she believes Putnam City North went to competition the next day, as well. She spoke of all the hard work that goes into performances and competitions. Mrs. Avery asked everyone to help support fund raisers because it really helps these programs.

Jay Sherrill thanked principals for filling the gaps. He gave a shout out to Brett Bradley, principal at Putnam City High School, for the great video prepared to recognize Latinx Heritage Month, September 15 through October 15. He explained these are the dates all the different Latin American countries celebrate their independence days. Mr. Sherrill encouraged patrons to attend the Festival de Amistad on Saturday, September 25, and said he was looking forward to attending.

            a.   Minutes for regular board meeting on September 7, 2021
            b.   Purchase orders dated August 31st through September 14th, 2021 inclusive for the 2021-2022 school year
            c.   Financial Reports
            d.   Activity Fund Transfer List
            e.   Project Applications
            f.   Declaration of Obsolete Items
            g.   Elementary and Secondary Contracts
            h.   Out of State Trips
                    1.    PCN Choir Students to New York City on March 3rd – 7th, 2022 to participate in National Youth Choir at Carnegie Hall
            i.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto congratulated Putnam City North Choir for going to New York City. Steve Berger wanted explanation about Activity Fund expenditures being used for elementary book fairs. Executive Director of Secondary Education, Shelly Roper explained sometimes schools have to collect all of funds up front. They pay the vendor for the cost of the books and the school keeps their percentage of the sales. Dr. Rhodes added book fairs are handled different than some vendors, and gave an example of picture vendors, where they directly collect the funds and write the check to the schools.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF NOTICE OF SCHEDULE OF REGULAR BOARD MEETINGS FOR 2022.

Gail LoPresto made a motion to approve Notice of Schedule of Regular Board Meetings for 2022. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF ESTIMATE OF NEEDS FOR FISCAL YEAR 2021-2022.

Judy Hopper made a motion to approve Estimate of Needs for Fiscal Year 2021-2022. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF REVISIONS TO BOARD POLICY AB – NONDISCRIMINATION.

Gail LoPresto made a motion to approve revisions to Board Policy AB – Nondiscrimination. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF REVISIONS TO BOARD POLICY BM – CIVIL RIGHTS POLICY.

Gail LoPresto made a motion to approve revisions to Board Policy BM – Civil Rights Policy. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Jay Sherrill noted typically, revisions of policies are highlighted at the bottom of the agenda and are listed as “Items of Interest.” Mr. Sherrill commented a good job has been done in highlighting these changes on the website.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF BUILDING CLEANING ASSURANCE INSPECTOR JOB DESCRIPTION.

Gail LoPresto made a motion to approve regarding approval of Building Cleaning Assurance Inspector Job Description. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Judy Hopper and other board members wanted to know the rationale and had questions regarding this position. Dr. Rhodes explained there is a need to have someone who can inspect our facilities and efficiently take care of deficiencies as they occur, before they become bigger problems. Shbrone Bookings, Executive Director of Operations, shared most district’s have this position and it’s a great way to be more efficient and also provides documentation when working with contractors. He said they will be looking at cleaning, landscaping and all aspects of the building maintenance. Mr. Brookings confirmed it was a long-term job and this person will be located within Building and Safety and report to the Director of Buildings, Mr. Ernest Hernandez.

Board members agreed this would benefit the district, provide accountability and help provide data to effectively manage our buildings.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING AN EASEMENT WITH OG&E FOR ELECTRICAL SERVICE AT PUTNAM CITY WEST HIGH SCHOOL ARENA.

Gail LoPresto made a motion to approve granting an easement with OG&E for electrical service at Putnam City West High School Arena. Steve Berger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT OF GLOBE CONSTRUCTION COMPANY AS CONSTRUCTION MANAGERS AT PUTNAM CITY WEST HIGH SCHOOL FOR VARIOUS BOND PROJECTS. (5% Contracted Construction Amount from 22-79-239; 22-79-171; 22-76-259)

Charity Avery made a motion to approve employment of Globe Construction Company as Construction Managers at Putnam City West High School for various bond projects. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF 21-22 COVID LEAVE FOR EMPLOYEES. (NOT TO EXCEED $200,000 from 22-11-000)

Gail LoPresto made a motion to approve 21-22 COVID leave for employees. Steve Berger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes shared when COVID began the Federal Government offered leave. This has since expired, as well as the extended board approved leave. Dr. Rhodes said people are still in very difficult situations and have done everything they could to safe guard against COVID. This leave will provide ten days of COVID leave for all fully vaccinated Putnam City employees who provide proof of a positive COVID test. He also confirmed it was just for the employee and not for family members who test positive.

ITEM #16 – DISCUSSION AND POSSIBLE REGARDING APPROVAL OF SUBSTITUTE REFERRAL INCENTIVE PROGRAM (NOT TO EXCEED $30,000 FROM 22-11-000)

Charity Avery made a motion to approve the Substitute Referral Incentive Program Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes gave explanation of how difficult it’s been to get substitute teachers. He said teachers are covering multiple classes and are using plan time. He said this would provide one more opportunity for us to get more substitutes in the district. If an employee recruits new substitutes for the district, they will receive a $100 stipend after all referral requirements are met. The substitute teacher will need to the required background check, complete the substitute teacher orientation process and complete 20 school days as a substitute teacher during the 2021-2022 school year.

Board members asked about substitutes having to pay $70.00 for a background check. Dr. Rhodes confirmed this was a requirement. It was mentioned another school district is now paying the background check fee for their substitutes, if the substitute brings back their receipt. Some board members thought this could be another way to help with the substitute teacher problem.

ITEM #17 – DISCUSSION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

At 6:06 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:44 p.m., President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Judy Hopper, Steve Burger, Gail LoPresto, Charity Avery and Jay Sherrill; Superintendent, Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #20 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:46 p.m. to adjourn. Steve Berger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Item of Information – District Policy – BC – Safety Programs: Suicide Prevention

October 4, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, October 4, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 4, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 1, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – APOLLO ELEMENTARY SCHOOL

Apollo Elementary School Principal, Angela Osban, led the Pledge of Allegiance and Moment of Silence.

Mrs. Osban presented a video highlighting the daily life of Apollo Elementary School. She said this year’s theme was “Welcome to our House,” and shared the school is divided into four houses, but is one family. The video spotlighted students and teachers building relationships and creating a strong sense of community. Shown were hands on activities, a new Maker Space Lab, integrating subjects such as literacy in physical education, music and art, students with donated xylophones, a visit from Lyric Theater, problem solving and ultimately learning to have fun at school. Mrs. Osban said the House system has been beneficial in accomplishing their goals. She also shared everyone is learning how to do school this year, since they weren’t able to last year. Ms. Osban said they want to send students home better than they arrived and is very proud of Apollo.

1) ITEM #2 - Staff Reports

Safety and Security Report – Chief Mark Stout

Chief of Campus Police, Mark Stout, updated the Board on the district’s safety and security. Chief Stout began by thanking the board and expressing pride in the fact that during the pandemic and ice storms, Campus Police never shut down. He said they are present 24 hours a day, 365 days a year.

He presented a PowerPoint slide show highlighting the partnership with the high schools JROTC programs, the integrated security systems, Axis advanced technology body cameras our campus police officers have, and the capability to communicate with all emergency response agencies on the radio system. He also talked about the HALO technology’s ability to detect vaping, air quality, CO2, and calls for help.

Chief Stout spoke of current and future Campus Police trainings. This included suicide prevention, a new way of policing and active threats. He said this year they worked with the fire department and Emergency Medical Systems and focused not only on active threats, but also rescuing people out of buildings. Chief Stout spoke of CIT (Crisis Intervention Training) and said currently they have 4 officers State of Oklahoma Certified, but by this time next year, all officers will be certified.

Steve Burger asked if all officers were C.P.R. certified. Chief Stout confirmed they were. Mr. Burger also asked about response time. Chief Stout said it depends on where the threat is. He said they send the closest officer and closest city emergency responder.

In the PowerPoint presentation a picture of the “Big Truck,” that is used as a command post, was shown. Chief Stout said they also take it to elementary schools and parades. He said, “The little kids love it!”

Chief Stout said they were continuously updating and evaluating new technology and used Capps Middle School as an example. He said Capps was built with a lot of security in mind and has some of the most advanced cameras in the district, along with Halo devices, and is completely surrounded with active radar. Officer Stout said active radar is a system that is being evaluated this year and hopes to expand it to all the athletic fields in the future.

Chief Stout shared 17 years ago; old analog cameras were the district. He said as of now, all cameras have been replaced with IP cameras and are on the network. He said bond money was used to fund this project. Currently, there are three projects in the works using ESSER funds: all three high schools will have cameras added and replaced. These will be new AI cameras with contact tracing people counting abilities.

Another security project completed this year was updating site maps. Campus Police worked with a company called C.R.G. (Critical Response Group) to update all site maps in the district. Chief Stout said these new maps are available to all city emergency response agencies.

Current and upcoming projects include card readers on the new tennis facilities, safe rooms, transportation remodels and fire panel integration which will provide instant notification of emergency water/fire situations.

Steve Burger asked about security challenges with all the glass at Capps Middle School. Chief Stout assured Mr. Burger that in the event of an alert/threat, security plans are in place where the doors to the 3 classroom sections can automatically be closed and locked, with no card access. He also said the fire door can be closed off and teachers are asked to darken rooms as much as possible and to get down low and behind things. Chief Stout said ‘frosting’ the glass is being considered.

Jay Sherrill asked about trainings and asked if officers are able to go to every building and not just the building they are assigned to. Chief Stout confirmed officers are familiar with every building and officers go to every school in the district every day.

Steve Burger wanted to know if a student is walking home and something happens, such as bullying, whom should they report the incident to. Chief Stout said it depends on where the incident happens. In Bethany and Warr Acres, Campus Police are able to go off property to take care of some incidents, but in Oklahoma City, they are only allowed jurisdiction on school property grounds. He said the student should report to their principal, and a campus police officer, if they have one on campus. Chief Stout said all elementary and middle school sites have an officer assigned to them. He said it should also be reported to their local municipal police department. He said, “A lot of what Campus Police can do depends on their municipal police and their response.”

Jay Sherrill thanked Chief Stout for his presentation.

ITEM #3 – PUBLIC PARTICIPATION

Lori Tuggle, a local resident in the district, thanked the board for letting her speak. She shared in years past she helped teach an immigrant child to read. Ms.Tuggle expressed concerns over reading and math scores and wants to be a part of the solution. She offered to help Putnam City with anything needed.

Rob Goodman, a representative of K12 Computers, thanked the board for letting him speak. He said he was passionate about getting the best technology resources out to students, at affordable prices. He said he works both internationally and nationally. He briefly explained his program and gave printed information to board president, Jay Sherrill.

ITEM #4 – SUPERINTENDENT’S REPORT

Capp’s Middle School has now been awarded a third award! The Association for Learning Environments has awarded the District’s newest middle school the 2021 Learning Environment Solutions Design Award. The Association for Learning Environments states that great schools begin with open dialog and deliberate planning. Because of their belief that learning environments have a profound positive affect on the teaching and learning process, they are honoring Capps Middle School with the Project of Distinction Award. They cite that Capps is a great example of sound planning principles that have resulted in appropriate and effective design solutions while reflecting the community to which they belong. The award honors projects that stimulate systemic change in the educational system by addressing difficult questions, challenging the status quo, and raising expectations. While the creative architectural design of Capps embodies great architectural design solutions, the successful components and characteristics are founded in an interactive process that engaged multiple stakeholders to create an educational environment that holds purpose and distinction within a community.

The State Department of Education sent out a press release last week on the adverse effects of the COVID-19 pandemic on last year’s state test results. Our district was no different from other districts across the state and we encourage caution when interpreting state testing scores. The impact of the pandemic on the outcome of our students’ test results is clear; the pandemic took a toll on education. However, our teachers, administrators, students, and parents worked hard during the pandemic to be flexible and adjust to different types of learning. We are proud of their work during this challenging time. Putnam City has built in many layers of support this school year to assess students’ current learning needs, fill in learning gaps, and support students’ social and emotional needs. We will continue to meet students where they are and build plans around getting them to where they need to be. It is hard work, but we have dedicated professionals who care about the success of every child in our district.

Last week, we learned that our District was awarded $4.36 million in Emergency Connectivity Funds. ECF is an FCC program that was part of the American Rescue Plan. The purpose of the program is to provide connectivity to students. The application included two items, iPads for students and LTE connectivity to students in need of internet access. The District will use this award to replace and purchase 5,000 LTE 9th generation iPads with keyboard cases that will go to high school students and 5,000 regular iPads with keyboard cases for upper elementary students. Parents without adequate internet access at home can request internet access be activated on their iPad on the district website at www.putnamcityschools.org/connect. Today, we learned that Putnam City will have the fourth largest deployment of LTE iPads in the nation. We appreciate Cory Boggs, Executive Director of Information Technology, for pursuing this opportunity for our students.

Approving policies for our students, employees, and visitors from wearing masks in our buildings to incentivizing our employees and our substitutes to get vaccinated, as well as offering vaccine clinics to our students and employees are all adding up to the positive ways we are continuing to keep our PC family as safe as possible. These actions are making a difference as the active positive numbers are continuing to trend downward and exemplify that what we are doing is the right choice. Last week’s active positive cases were down to 37 students and five employees for Week 8, compared to Week 4’s 170 students and 23 employees. We appreciate the efforts of everyone to keep our schools safe.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper said awesome news on COVID numbers trending down. She expressed concerns regarding teachers, resource staff and T.A.’s at the school sites are being pulled to substitute in classrooms. She urged anyone in attendance who can substitute to be please do so. She thanked Chief Mark Stout and our security officers for keeping us safe and our kids feel very at ease with our officers. Ms. Hopper also gave a shout-out to Ralph Downs for the $15,000 donation they received from a car dealership. She thanked everyone who is doing all they can to keep things going and said it could be years before we get back on target.

Mr. Burger thanked Chief Stout for his work and said our officers are underappreciated, but our kids love them. He also thanked Angie Osban, principal of Apollo, for an excellent presentation and said it looks like Apollo is a great place to have fun learning. He enjoyed attending Putnam City North homecoming and the smiles and community involvement at Putnam City High pom clinic. Mr. Burger expressed condolences for Barbara Anderson, a former Putnam City High educator. He said she was his sophomore English teacher and the reason he became involved in education.

Gail LoPresto did not have a comment.

Charity Avery also thanked Chief Stout for his work keeping everyone safe and expressed she has seen first-hand the great job Campus Police does and their readiness to handle situations. She recognized Jay Sherrill’s daughter for a great job on her cheer routine on the field. Ms. Avery also thanked all in attendance for their hard work and Ms. Osban for the presentation on Apollo. She said her niece attends Apollo and was in the presentation and absolutely loves her time there.

Jay Sherrill said his daughter was excited to sign up and perform with Putnam City High Cheer. His son loved seeing the resource officer at the game. He shared it was a great family environment and gave a shout-out to the Putnam City High Band, and all those who make these events happen. He said it was fantastic and a lot of fun. He closed by stating, “It does take a village and is about everyone working together.”

   a.   Minutes for regular board meeting on September 20, 2021
   b.   Purchase orders dated September 15, 2021 through September 29, 2021 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Cash Summary
   e.   Activity Fund Transfer List
   f.   Project Applications
   g.   Renewal of Memorandum of Understanding with Southwestern Christian University for placement of education students for student teaching for the 21-22 school year (No cost to district)
   h.   Elementary and Secondary Contracts
   i.   Overnight Travel (Amended)
   j.   Retirements and Resignations as listed on Attachment A

Charity Avery made a motion to approve the consent agenda. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A (amended). Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF REVISIONS TO DISTRICT POLICY – BC – SAFETY PROGRAMS: SUICIDE PREVENTION.

Judy Hopper made a motion to approve revisions to District Policy – BC – Safety Programs: Suicide Prevention. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #10 – DISCUSSION AND MOTION TO ADJOURN.

Judy Avery made a motion at 5:48 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

October 18, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, October 18, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 18, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, October 14, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Judy Hopper arrived after the meeting was called to order.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – WINDSOR HILLS ELEMENTARY

Tracy Rogers, Principal of Windsor Hills Elementary led the Pledge of Allegiance and the Moment of Silence. She then shared a video in which students shared their thoughts on “Why This Year Is Better Than Last Year.”

ITEM #2 – STAFF REPORTS

Child Nutrition Report – Dwane Drake, Sodexo

Dwane Drake introduced members of the Child Nutrition management team that were in attendance to board members. He shared statistics reflecting that there was a 10% decrease in meals served in the 19-20 year due to the pandemic which began impacting the school year in March, 2020. That trend continued when comparing the 19-20 and 20-21 school years. There were 1.4 million less meals served in 20-21 which resulted in almost $3 million in lost revenue. He said on the bright side, the state did provide about $750,000 in COVID relief funds and they have made some changes to the reimbursement rates going forward.

Mr. Drake said the pandemic also changed the way meals were delivered with 1.4 million meals delivered curbside between April 2020 and September 2021. He said staff had to withstand extreme elements during the curbside service ranging from -20 degree wind chill to 100+ degree temperatures and worked through rain, hail and snow to provide meals. He shared that Child Nutrition staff had to overcome other issues as they provided “pack out meals.” Pack Out Meals require more labor to prepare/package and more space to store. He shared several slides showing the “faces of Child Nutrition” staff as they work to serve district students.

To get an idea of how the district is trending now that students are attending school on campus, Mr. Drake compared July-September 2020 to July-September 2021. During that 3 month window, 481,116 more meals have been served this year, generating $1.82 million more in revenue. He said they are on track to serve about the same number of meals this year as they did in the 18-19 pre-pandemic year. He indicated that was a huge accomplishment, especially since in person enrollment is not back to pre-pandemic levels yet.

Dwane Drake indicated there are still some challenges to overcome like supply chain shortages and staffing shortages. Fortunately, Sodexo has a national and regional procurement team that assists in purchasing so they can generally substitute products. He said Sodexo has implemented sign-on bonuses to attract more applicants. Even with all the challenges, he said Sodexo has retained most of their cafeteria managers and said their staff is loyal and dedicated. He concluded by thanking Putnam City for their partnership with Sodexo.

Steve Burger asked what the starting pay was for positions at Sodexo. Mr. Drake said the starting baseline is $10.00 to $10.50 per hour but said that their employees could earn up to $2,000 per year in bonus incentives.

Steve Burger also asked how much is allotted per student, per meal. Mr. Drake said the meal cost is about $1.00 to $1.10 but that also has commodities built into it. He said the State has made a change in reimbursement using the “summer feeding” rate which is 56¢ more per meal. That additional reimbursement helps cover for fewer meals being served due to enrollment numbers.

Mr. Burger also asked what happens to leftover food. Due to USDA regulations, leftover food can’t be donated. However, Dwane Drake said their managers do a really good job of communicating with schools about absences, field trips, etc. and use that information to forecast and make adjustments to control waste.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

This is the month of awards for our outstanding teachers! Chelsie Titsworth, of Central Elementary received $2500 from Marathon Oil’s Unconventional Thinking Teaching Grant. She will use the grant to purchase decodable readers to help close reading gaps and purchase more multi-cultural literature that is more reflective of students in her class. She will also purchase professional development books to continue learning about the science of reading and how the brain learns to read.

Congratulations to Linnea Mason of Northridge Elementary for her grant from the Oklahoma Educators Credit Union for $356 to purchase supplies to create STEM bins.

Ms. Christine Pascual Domingo of Mayfield Middle Schools also secured an award of $250 to create a bilingual and multicultural library. Previously, the OECU only awarded grants once a year, but now through their reformatted process, educators can apply monthly.

KOCO’s September Teacher of the Month recognized 4th grade teacher, Mrs. Guffin of Central Elementary. She is in her third year at Central and serves as Team Leader. She received a $1000 check from Quail Creek Bank and Donors Choose.

Congratulations to the PC North Varsity Choir and Una Voce students, under the direction of Stephanie Keegan-Moring, who sang with the Canterbury Choral Society and the OKC Philharmonic at the OKC Civic Center on Sunday, October 10th. They were one of two high school choir programs in the state to be invited and the students were thrilled for the opportunity.

You may have seen them around the district, charging stations that secure classroom sets of iPads. What do these have to do with Putnam City Public Schools? Our own, Cory Boggs, Executive Director of Information Technology, developed these to charge multiple iPads at once. This revolutionary idea caught international attention and now LocknCharge, a company out of Australia, has trademarked Mr. Boggs’ design as the “Putnam” and is selling it to schools globally. On your next visit to Chick-fil-A, be sure to look for the Putnam and soon Chili's will also be using them. Here is more information on the Putnam. https://www.lockncharge.com/products/putnam-charging-station/

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper said she recently attended a Putnam City Foundation meeting and she said it is amazing the volunteers that work behind the scenes to help our schools, teachers and students. She recognized Jennifer Seal for her work, commenting on the increase in donations since she started with the Foundation. She said she does volunteer work with children in the foster care system and she is very proud of the programs and services that Putnam City provides that assist foster children in continuing their education.

Steve Burger congratulated Cory Boggs for his work in developing the “outstanding” Putnam charging stations. He thanked Tracy Rogers for her presentation, saying he always enjoys seeing the elementary students and the glow in their eyes and excitement about school. He thanked the Child Nutrition staff for their dedication and for being “part of the team.” He also shared that former Putnam City High graduate and teacher, Adam Helms, passed away over the weekend. He asked to keep the family in our thoughts and prayers as it was only a year ago when Adam’s father, Randy, passed away. He was also a teacher in the district for many years.

Gail LoPresto thanked Dwane Drake for his presentation and asked him to thank all the managers for their work. She commented that “we are always proud” of Cory Boggs. She said that she is so glad that Tracy Rogers is at Windsor Hills and enjoyed the presentation.

Charity Avery also thanked Dwane Drake for the presentation and said that her daughter shares every school day what she had for lunch. She said they provide a good variety of options for students. She said many of the Child Nutrition staff have been working in our schools for many years and work hard and get along well with the students. She appreciates administrators and staff for their follow-up whenever she has questions. She said she receives calls or e-mails from parents and she sometimes has to contact the schools for information so she can respond back to the parents. She also congratulated Cory Boggs and extended condolences to the Helms family.

Jay Sherrill said that he recently attended parent teacher conferences at Capps Middle School. He said parents were given the option to have conferences online or in person. His son wanted them to attend in person because he is proud of his school. Mr. Sherrill said the atmosphere and the warm greetings from the staff were “fantastic.” He said it goes beyond being a new facility and is more about the people that are within the school and the experiences the kids have. He thanked James Burnett, principal, saying they are “doing a great job.”

          a.   Minutes for regular board meeting on October 4, 2021
          b.   Purchase orders dated September 30, 2021 through October 12, 2021 inclusive for the 2021-2022 school year
          c.   Financial Reports
          d.   Project Applications
          e.   Declaration of Obsolete Items
          f.   Elementary Contracts
          g.   Out of State Trips:
                i)   Putnam City West Girls Basketball Team to Wichita Falls, TX on October 30th, 2021 to compete in the Annual Elite 14 Showcase Scrimmage
               ii)   Putnam City West Boys Basketball Team to Wichita Falls, TX on November 6th, 2021 to compete in the Annual Elite 14 Showcase Tournament
          h.   Overnight Travel
          i.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH INTERQUEST DETECTION CANINES, LLC. FOR DETECTION SERVICES FOR THE 21-22 SCHOOL YEAR. ($5,000 FROM 22-11-005)

Gail LoPresto made a motion to approve the contract with Interquest Detection Services for the 21-22 school year. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes explained that the company the district contracted with earlier in the year is no longer in existence so a new company and contract were required.

Steve Burger asked how often detection dogs are taken around to the schools. Dr. Rhodes said that type of information is confidential so there is no chance of appearing to be a scheduling “pattern.” Gail LoPresto commented that it is “very interesting” to see a detection dog. Jay Sherrill said he appreciates the services provided and they are important in keeping students and staff safe during school and events.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RESOLUTION FOR THE PUTNAM CITY SCHOOL DISTRICT ANNUAL ELECTION TO THE OKLAHOMA COUNTY ELECTION BOARD.

Judy Hopper made a motion to approve the Resolution for the Putnam City School District Annual Election to the Oklahoma County Election Board. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger asked about the 2020 Census and how that affects board districts. Dr. Rhodes said that the OSSBA will be contacting districts about how to proceed next summer once the census data has been processed and finalized at the federal and state levels. Census deadlines were extended due to the pandemic so the OSSBA indicated it would be fall of 2022 before districts would be able to redraw boundary lines, if needed.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH TALKTOOLS FOR PROFESSIONAL DEVELOPMENT ON MONDAY, JANUARY 3RD, 2022 FOR SPEECH LANGUAGE PATHOLOGISTS. ($5,000 FROM 22-11-621)

Gail LoPresto made a motion to approve the Agreement with TalkTools for Professional Development on Monday, January 3rd, 2022 for Speech Language Pathologists. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:34 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Item of Information – Board Policy EB – Curriculum – Family Engagement.

November 1, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, November 1, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 1, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 29, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – ARBOR GROVE ELEMENTARY

Brenda Davis, Principal of Arbor Grove Elementary led the Pledge of Allegiance and the Moment of Silence. Ms. Davis said she chose to highlight Arbor Grove teachers and staff as they are the ones who have really held the schools together during the pandemic. She shared a video of faculty sharing why they choose to make Arbor Grove Elementary their home. The staff commented in the video that they stay because of the sense of family and community at the school.

ITEM #2 – STAFF REPORTS

Budget Hearing – Matt Gindhart, Executive Director of Finance

Matt Gindhart, Executive Director of Finance, provided an overview of the FY22 Operating Budget which is required annually prior to the board voting on the budget.

Mr. Gindhart started with the Child Nutrition Fund which is currently budgeted to end the fiscal year at $4,219,463 which is approximately $100,000 more than the start of the fiscal year. The difference is primarily attributed to an increase in federal revenue. As noted in the Child Nutrition presentation last month, the District will receive the higher summer reimbursement throughout the school year which helps offset the impact of the pandemic on operating costs to serve meals and on student enrollment. Mr. Gindhart noted there was $2.1 million in capital outlay expenses budgeted to purchase vehicles and for the Putnam City West kitchen renovation. He said the District is also preparing for the Putnam City High School kitchen renovation next year. Jay Sherrill asked if Sodexo contributed any funding to kitchen renovations and other capital expenditures. Mr. Gindhart said that is the responsibility of the District as the contract with Sodexo is for management services.

Next he reviewed the Sinking Fund. Ad valorem growth dipped to 0.37%, primarily due to the COVID-19 impact on personal property valuations. However, the real estate market economy stabilized the overall valuation to show small growth. Mr. Gindhart said that taxpayers would pay about $1.38 more per month in ad valorem taxes on a $100,000 home. He said the increase in the millage calculation was communicated at the time of the bond election and that the impact on the taxpayer was less than what was projected.

The Building Fund is projected to end at $1.3 million more than the starting balance. The difference was attributed to lapsed encumbrances from the previous year and an increase in insurance reimbursements related to last year’s storm damage. However, the storm damage also resulted in an increase in operating costs and insurance premiums. The ending balance is projected to be $7,577,284.

The General Fund is projected to end at $10.7 million on June 30, 2022 or 4.94%. That is just over $4.5 million better than the starting balance of approximately $6.1 million. The District’s goal is to maintain 7% in the General Fund. While the percentage is below the goal, the ending percentage is projected to be 1.16% better than the previous year. Areas of note on the revenue side include increases in $4.7 million increase in the initial state aid allocation due to a change in the weighted factor per student and $615 thousand for textbooks. There was also an increase in federal funding, primarily $48 million in ESSER III funds. Federal funding is always budgeted as though the full allocation will be spent so that it doesn’t distort the General Fund balance. General Fund expense areas of interest, $8 million increase in the personnel services category which included step raises for staff, vaccination, substitute and employee retention stipends as well as District paid retirement contribution for all support staff. Site curriculum budgets had been reduced to 50% during COVID and those were restored to the full pre-pandemic levels.

Mr. Gindhart said there will be a more detailed presentation on CARES and ESSER federal funds after the first of the year; however, he wanted to provide a brief overview. The purpose of these funds is to “prevent, prepare and respond” to COVID so expenditures have to be used toward that intent. In total the District has received over $74 million in allocations. CARES and ESSER II funds are projected to be used by the end of fiscal year 2022. ESSER III funds must be used by September 2024. Approximately 40% of these federal funds are being used directly toward instruction. A committee comprised of teachers, staff, board members and members of the community meet quarterly to provide feedback to determine the best use of the funds.

Dr. Rhodes thanked Mr. Gindhart for pointing out that the tax increase due to the last bond election was actually less than what was projected and communicated to the public. He said he believed the projection was $1.50 more per month per $100,000 in home value. The rate actually ended up being $1.38. Jay Sherrill pointed out that there potentially could be a rebound in valuation that could reduce the amount further.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

Putnam City High School’s Alumni Association hosted their All-Class Reunion this past weekend. They kicked off Saturday morning with the annual pancake breakfast and then tours of the new Capps Middle School were given each hour throughout the day. Principal, Mr. James Burnett, members of the administration team and staff hosted the alumni visitors and assisted Capps students who conducted the tours. The Alumni Association hosted an assembly for alumni at the PC High auditorium Sunday afternoon. PC High principal, Mr. Brett Bradley delivered a “State of the School” address which was followed by the Superintendent’s “State of the District” address. Alumni were excited to hear about the new PC logo, The Torch of Knowledge, and were shown the video that introduced the new branding. It was a great weekend to reconnect with our graduates who continue to be PC Proud!
Dr. Rhodes also shared a photo of alumnus, Ann Long, who graduated from Putnam City High in 1945 and came to the weekend events.

Our partner, the Putnam City Schools Foundation, is hosting an Elite Gamer Cup competition on the weekend of November 6 and 7. Prizes will be awarded for the top three teams for each tournament. The team placing first will win $1500 cash along with several prizes. Second and third-place teams will also win prizes. Entry into the tournament is free, and you can enter your team by locating the link on the district social media. Anyone interested in sponsoring the event may contact Jennifer Seal at the Foundation.
Congratulations to Kassi Wise, RN from Hefner Middle School. KOCO recognized her as one of Oklahoma’s Nurse Heroes!

The official October 1 student enrollment numbers have been reported. The total enrollment for the District is 18,298 students. PC High is our largest high school with 1,918 students. Our largest middle school is James L. Capps with 971 students and Hefner reporting the second largest enrollment with 965 students. Northridge is our largest elementary school with an enrollment of 731 students and Hilldale is a close second largest with 722 students. Similar to other parts of our state and country, demographics show the Hispanic population trending upward. Putnam City has a very diverse population, due to our multi-cultural demographics. This is allowing our students to have experiences in the school environment that reflects the real world and is better at preparing them for life beyond school. We are proud that they are having opportunities to thrive in a rich environment, filled with a variety of cultural experiences, because of our multi-cultural demographics.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked staff and patrons for attending the meeting. She commented on recent studies of MTSS (Multi-Tiered Systems of Support) and was pleased to see the Rollingwood curriculum and professional development on tonight’s agenda. She is hopeful for more implementation of behavioral strategies saying they are especially important because of COVID.

Steve Burger thanked Arbor Grove Elementary for their presentation saying he liked seeing the “family” theme. He is concerned with increasing violence in schools nationally and wants the District to be proactive in prevention strategies. He said recent national and state surveys are indicating that a high percentage of teachers are not planning on returning to education next year. He commented that teacher retention is important for the District to focus on. He recently watched an Esports competition and said it is a great program. He said the Alumni Pancake Breakfast at Putnam City High was “outstanding” and exemplifies the deep roots that graduates have in the community and the District. Mr. Burger also recognized Putnam City North football as they have an opportunity to make it to playoffs this year. Mr. Burger gave a shout out to Mike Hardesty, Activities Director at Putnam City high for all his work for more than 40 years and to Patty Balenseifen for recruiting 19 new substitute teachers at the recent UCO Teacher Job Fair.

Gail LoPresto also appreciated the Arbor Grove presentation saying “wherever Brenda Davis is, there are happy teachers.” She recognized how hard all the bands work preparing for contests and said our bands are continually competitive even with districts that have better funded programs. She also expressed appreciation to Brett Bradley for his involvement in the Putnam City Alumni activities over the weekend.

Charity Avery also thanked Brenda Davis for the presentation. She commented on Esports being a great program and loves that it is a more inclusive competitive program. She gave a shout out to the “awesome job” that our band programs are doing and recognized Putnam City West for getting a superior rating at a recent OSSAA contest. Mrs. Avery also spoke about how well schools are connecting with the community through social media posts. She mentioned schools sharing posts on recent pumpkin decorating, costume contests and other student activities. In particular, she liked a post showing Curriculum staff wearing their “Go Boldly” costumes.

Jay Sherrill appreciated Arbor Grove’s presentation and the longevity of the faculty choosing to remain in Putnam City. He also shared his enthusiasm for Esports and provided more details about a recent scrimmage with Capitol Hill students in which Putnam City students “won hands down.” He’d like to see the District continue to invest in developing Esports as there are so many opportunities for our students to learn around the program and could lead to future career options. He said you can search Twitch and find Esports competitions and even see students provide commentary and strategy during the competitions. Mr. Sherrill also attended the “awesome” Pancake Breakfast held at Putnam City High School. He said several of his family members attended Putnam City and participated in the event. He thanked Brett Bradley for giving up personal time to host and the Putnam City Museum for their involvement. He said he didn’t believe Putnam City North or Putnam City West held alumni events and challenged them to consider doing so.

   a.   Minutes for regular board meeting on October 18, 2021
   b.   Purchase orders dated October 13, 2021 through October 26, 2021 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Transfer List
   e.   Project Applications
   f.   Declaration of Obsolete Items
   g.   Renewal of Memorandum of Understanding with C.A.R.E. for Change for counseling services at all district schools. (No Cost to District)
   h.   Out of State Trips
       i)   PCH – Cheer Students – NCA National Competition – Dallas, TX – January 21–23, 2022
       ii)   PCN – Boys Basketball - Elite 14 Showcase – Wichita Falls, TX – November 6, 2021
       iii)   PCN – Boys Basketball - Thanksgiving Hoop Fest – Duncanville, TX – November 26–27, 2021
       iv)   PCN – Boys Basketball – Tournament of Champions – Springfield, MO – January 8-9, 2022
   i.   Secondary Contracts
   j.   Overnight Travel
   k.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF FISCAL YEAR 2021-2022 OPERATING BUDGET.

Judy Hopper made a motion to approve the 2021-2022 Operating Budget. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Jay Sherrill thanked Matt Gindhart for his presentation and pointed out that the 21-22 budget reflects that the district is adding back to the fund balance.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING SCHEDULING DATES AND TIMES FOR PUTNAM CITY STRATEGIC PLANNING WORK SESSIONS.

Charity Avery made a motion to schedule Putnam City Strategic Planning Work Sessions. Judy Hopper seconded the motion.

Board members discussed January 10, 2022 and January 31, 2022 as dates when board members would be available for Strategic Planning Work Sessions. Dr. Rhodes indicated that the last Strategic Plan was developed in 2016 and it was a five year plan so it is time to develop a new one.

Mrs. Avery amended her motion to schedule work sessions on January 10, 2022 and January 31, 2022 at 5 p.m. in the Board Room. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING AN EASEMENT WITH OG&E FOR ELECTRICAL SERVICE AT PUTNAM CITY HIGH SCHOOL TENNIS FACILITY.

Steve Burger made a motion to approve granting an easement with OG&E for electrical service at Putnam City High School Tennis Facility. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto liked seeing the “Tax Dollars at Work” sign at Putnam City High School and thought it was a good idea to promote projects, saying several people have mentioned it to her.

ITEM # 11 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COX COMMUNICATIONS FOR WAN SERVICES FOR THE 2022-2023 SCHOOL YEAR. ($400,000.00 FROM 23-11-094)

Gail LoPresto made a motion to approve contract with Cox Communications for WAN Services for the 2022-2023 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM # 12 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH ONENET FOR INTERNET SERVICES FOR THE 2022-2023 SCHOOL YEAR. ($72,900.00 FROM 23-11-094)

Judy Hopper made a motion to approve contract with OneNet for Internet Services for the 2022-2023 school year. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger asked why the services were provided by two different vendors. Cory Boggs, Executive Director of Technology, explained that the services were bid out and the vendor with the lowest bid was selected for each service.

ITEM # 13 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH SUCCESS FOR ALL SOCIAL/EMOTIONAL CURRICULUM AND PROFESSIONAL DEVELOPMENT FOR ROLLINGWOOD ELEMENTARY SCHOOL. ($34,550 FROM 22-11-511)

Gail LoPresto made a motion to approve contract with Success for All for Social/Emotional Curriculum and Professional Development for Rollingwood Elementary School. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto asked why the contract was for Rollingwood Elementary. Dr. Rhodes explained that each school receives federal funding and they determine how they will use the funds. Rollingwood chose to use their funding on this curriculum and professional development.

ITEM # 14 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EB – CURRICULUM – FAMILY ENGAGEMENT.

Gail LoPresto made a motion to approve revisions to District Policy EB – Curriculum – Family Engagement. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Judy Hopper asked for a brief explanation. Dr. Rhodes said during monitoring of the District’s federal programs, it was determined that the District needed to develop a policy and implement a focus on family engagement.

ITEM # 15 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH WESTERN GOVERNORS UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2021-2022 SCHOOL YEAR. (NO COST TO DISTRICT)

Steve Burger made a motion to approve Memorandum of Understanding with Western Governors University for placement of education students for student teaching for the 2021-2022 school year. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM # 16 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH OKLAHOMA BAPTIST UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2021-2022 SCHOOL YEAR. (NO COST TO DISTRICT)

Judy Hopper made a motion to approve Memorandum of Understanding with Oklahoma Baptist University for placement of education students for student teaching for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:59 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Item of Information – District Policy AF – Board Meetings

Item of Information – District Policy AG – District Policies

Item of Information – District Policy AH – Public Participation

Item of Information – District Policy DA– General Personnel Policies - Compensation

November 15, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, November 15, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 15, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 12, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; members, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Vice-President, Charity Avery and member, Gail LoPresto were absent.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DOWNS ELEMENTARY

Susan Illgen, Principal of Downs Elementary led the Pledge of Allegiance and the Moment of Silence. She then shared a video of a recent Parent University event the school hosted. Parents were able to choose a “class” to attend in each of 3 sessions that best fit the age for their children. Each class provided tools and strategies that parents could use at home to assist in their children’s development. Some of the classes included: Raising Confident Kids, What Do I Do With These Feelings?, Love Languages of Children, What do you mean just PLAY?, No Drama Discipline and Developing Social Emotional Skills of Your Elementary Student. Mrs. Illgen said there were more than 60 families that attended the event. She said it was a big “ask” to organize and host the event but the Roadrunner teachers were up to the task. The video included a parent testimony on the success of the event and her hope that Downs Elementary would have Parent University again next year.

ITEM #2 – STAFF REPORTS

Putnam City Foundation Report – Jennifer Seal, President

Several Putnam City Foundation board members were in the audience and Jennifer Seal recognized them collectively. Ms. Seal provided an update on Putnam City Foundation programs and events. She said the CAST (Communities and Schools Together) program has been successful in bridging the gap between the community and schools so that communities can better serve the schools. The Kirkpatrick Foundation provided a grant to fund three part-time positions to assist with the program. A steering committee was organized and has been meeting for the past 18 month. Individuals on the CAST committee include healthcare professionals, law enforcement, education representatives and support service staff. So far they have been able to provide the following:
   A storage shed – Central Elementary
   A girls’ closet - Cooper Middle School
   A staff refrigerator – Putnam City Academy

Putnam City Foundation’s CAST initiative recently received an Outstanding Program award from the Oklahoma Foundation for Excellence.

The Foundation continues to recognize excellence within the district by sponsoring Golden Apple, Teacher of the Year and Superstar Teacher awards.

Student scholarships awarded by the Foundation include:
   Nancy Talley Memorial Scholarship
   Roberta Jo Lowe Scholarship
   Ralph Downs Scholarship
   Buckles Memorial Scholarship in Girls Sports (New for Putnam City West student)

Ms. Seal said that more than $40,000 was distributed to District staff via Yes! Grants. Love’s Travel Stops gifted $20,000 to the program last year which made it possible to award so many grants. The Yes! Grants program continues to be the Foundation’s largest program and provides professional development, contest fees, books, materials, etc., which aren’t covered by District funds.

CareShare served 1,100 students last year. This year, CareShare adopters will be providing Christmas gifts to 1,600 students.

Other programs that the Foundation supports include:
   Early Birds
   STEM Labs
   COVID Relief (personal protective equipment)
   Penny’s Closet (coats and shoes)
    Financial Support to Athletic Department (operating at a loss due to COVID impacting events and ticket sales)
    Chairs for graduation events

Putnam City Foundation fundraising events include:
   Wall of Fame Banquet
   Golf Tournament
   Friends of the Foundation (employee donations via payroll deductions)
   Esports Tournament (new event)
   Thursday Folder (new program)

Ms. Seal said that all accounts combined, the Foundation is currently $1.2 million dollars strong.

Ms. Seal thanked Putnam City employees for donating $40,000 through Friends of the Foundation payroll deduction to “sow big dreams” for our students. Not all districts have this type of contribution program so she is very grateful for the employee support.

ITEM #3 – PUBLIC PARTICIPATION

Mike Walkup, a teacher and coach at Putnam City High School for more than 10 years, shared concerns about a recent incident at the school. He would like the District to be more proactive in establishing policies and protocols to prevent similar situations from occurring in future.

Brandi Proffitt, parent of a Putnam City High School student, also expressed concerns about her children’s safety due to the same incident. She said she wants to be part of the solution and suggested more security presence, after school tutoring and mentoring programs and parental involvement as possible ways to improve conditions.

ITEM #4 – SUPERINTENDENT’S REPORT

Giving Thanks for All That is Good

As we look forward to Thanksgiving next week, it seems appropriate at this November Board Meeting, to focus on counting our many blessings. When we focus on the good, fill our hearts with good, the more goodness we have to share with others. This scenario plays on repeat throughout the district in big and small ways. We see it from the pleasant morning smile of a bus driver to start a student’s day, to free coffee for educators in a pay it forward moment by a good Samaritan, who knows our teachers need a little extra help.

Our school district owes a debt of gratitude to all our support staff, secretaries, teacher assistants, custodians, bus drivers, counselors, nurses, teachers, administrative interns, assistant principals, and principals; you are all amazing! You go above and beyond to make this year a success, allowing our students to experience the joys of having school, in person. Our educators and staff are the best, and I am thankful every day for each of you.

Not only do we have the best front-line team working for the students, but we also have a dedicated team of individuals representing Human Capital, Information Technology, Operations, Elementary and Secondary Education, Curriculum, Finance, and Special Services. They support the entire function of the District and make everything come together. When you stop and consider what it takes to support nearly 19,000 students and over 3,500 employees, we are so fortunate to have some of the best talent around the state, right here in Putnam City!

The vision from the top is another reason to be thankful! Thank you to our School Board for believing in the mission of Putnam City, for the students of our district. You make it possible for us to do our jobs every day, and we genuinely thank you for that!
While this school year continues to present us with many challenges, unlike those we have ever faced, our outstanding educators and support staff have gone beyond the traditional call of duty. I sincerely thank you for making it work, when you might have felt like giving up. YOU are making a difference, and YOU matter! May your heart be filled with all that is good! Happy Thanksgiving!

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Susan Illgen and Jennifer Seal for their presentations. She said the PTO Council’s Principals’ Brunch is scheduled the week after Thanksgiving. She also appreciated Dr. Rhodes comments. Mrs. Hopper also stressed the importance of reviewing; updating and maintaining District policies and making sure those are up-to-date on the website. She is pleased the District is pursuing a policy about livestreaming board meetings and looks forward to the board voting on the policy soon. She said communication should be efficient and feels there are several areas in which the District can improve. She mentioned making the website more user friendly and fostering an environment where staff and patrons feel more comfortable in sharing feedback or asking questions. She relayed that many times the public and faculty don’t know whom to approach with ideas or concerns. She said she feels communication is important so everyone is working together for the common goal of serving the students and families.

Steve Burger recognized Michelle Hopper at Putnam City North for the Leadership Development Institute retreat for students, saying several PC North faculty members gave up their weekend to attend the event. He thanked schools for hosting Veterans Day assemblies “reinforcing the positive value of service, commitment and dedication.” Mr. Burger also recognized Jennifer Seal for her work in growing the Foundation and “doling out money where it is needed.” He also thanked the public participants and expressed appreciation to District patrons for their civil, calm approach in discussing issues. He hopes to see the District become more proactive in identifying and solving issues and says that it is a process that takes time but there are many improvements in the works.

Jay Sherrill also thanked Jennifer Seal for her presentation and the Foundation board members that attended the meeting. He thanked those in attendance for their work, support and effort and wished everyone a Happy Thanksgiving and a well-deserved holiday break.

   a.   Minutes for regular board meeting on November 1, 2021
   b.   Purchase orders dated October 27, 2021 through November 9, 2021 inclusive for the 2021-2022 school year
   c.   Financial Reports
   d.   Activity Fund Cash Summary
   e.   Activity Fund Transfer List
   f.   Sanctioning Applications
   g.   Declaration of Obsolete Items
   h.   Out of State Trips
          i)   PCW – Boys Basketball – Coke Classic – Ft. Smith, AR – December 28 - 30, 2021
       ii)   PCW – Girls Basketball – She Got Game Classic – Mansfield, TX – December 1-4, 2021
   i.   Secondary Contracts
   j.   Overnight Travel
   k.   Retirements and Resignations as listed on Attachment A

Judy Hopper made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY AF – BOARD MEETINGS.

President, Jay Sherrill tabled this item since two board members were absent and wanted to be present for vote and discussion.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY AG – DISTRICT POLICIES.

This item was tabled as well.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY AH – PUBLIC PARTICIPATION.

This item was also tabled by Mr. Sherrill.

ITEM # 11 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY DA – GENERAL PERSONNEL POLICIES - COMPENSATION.

Judy Hopper made a motion to approve revisions to DA – General Personnel Policies – Compensation. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Sherrill, aye.

Dr. Rhodes explained that during monitoring of the District’s federal programs, it was determined that there should be a policy stating that employees paid through federal programs should be compensated the same as other employees. He said that is already the District’s practice but it was recommended that it should be stated in policy as well.

Steve Burger asked if JROTC staff were paid out of federal funds. It was explained those employees are paid from a different federal source and those employees are compensated per U.S. Military Instructor Management Division guidance.

ITEM # 12 – DISCUSSION AND POSSIBLE MOTION TO APPROVE THE PUTNAM CITY PUBLIC SCHOOLS FOUNDATION AS AN ELIGIBLE PUBLIC SCHOOL FOUNDATION TO ACCEPT QUALIFYING DONATIONS PURSUANT TO THE OKLAHOMA EQUAL OPPORTUNITY EDUCATION SCHOLARSHIP ACT (68 O.S. § 2357.206), WHICH BECAME EFFECTIVE NOVEMBER 1, 2021.

Steve Burger made a motion to approve the Putnam City Public Schools Foundation as an eligible public school foundation to accept qualifying donations pursuant to the Oklahoma Equal Opportunity Education Scholarship Act (68 O.S. § 2357.206), which became effective November 1, 2021. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; Sherrill, aye.

Judy Hopper asked who would be recipients of the scholarships. Jennifer Seal said she does not believe that the Oklahoma Tax Commission has made any final ruling on how to disburse the funds. She believes the term “scholarship” is misleading and thinks the process will be similar to how the Foundation currently assesses and awards grants and scholarships. The Act allows for donors to receive state tax credits for their donations to a scholarship granting organization recognized by the OTC. By designating the Foundation as the District’s SGO, the hope is the Foundation will receive an increase in donations due to the donor tax credits.

ITEM # 13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH TERRACON CONSULTANTS, INC. TO CONDUCT FACILITY CONDITION ASSESSMENT SERVICES AT 29 DISTRICT SITES. ($304,300 FROM 22-11-795)

Judy Hopper made a motion to approve agreement with Terracon Consultants, Inc. to conduct facility condition assessment services at 29 District sites. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Sherrill, aye.

Dr. Rhodes said he was excited to bring this to the board in an effort to better identify, prioritize and manage bond projects moving forward. He said ESSER funds would pay for the assessments at buildings all across the District. The assessments will include electrical, HVAC, plumbing, exterior and roofing as well as other site improvements.

Judy Hopper said she is excited about these assessments as the District has many older buildings that need improvements.

ITEM # 14 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING AT OVERHOLSER ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Judy Hopper made a motion to approve contract with Morton Comprehensive Health Services for student counseling at Overholser Elementary School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Sherrill, aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Judy Hopper made a motion at 5:50 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; Sherrill, aye.

Item of Information – District Policy CC – Purchasing – Code of Conduct
Item of Information – District Policy AB – Nondiscrimination
Item of Information – District Policy EE – Admission, Residency, Placement, Transfer and Withdrawal – Student Transfer Capacity

December 6, 2021

REGULAR BOARD OF EDUCATION MEETING
Monday, December 6, 2021

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 6, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 3, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – NORTHRIDGE ELEMENTARY

Kim McLaughlin, Principal, and Northridge Knights students led the Pledge of Allegiance and the Moment of Silence. A video showcasing students and teachers recognizing World Kindness Day, November 13, 2021, was shared while students performed live. The 4th grade students sang “Don’t Give Up on Me” by Andy Grammer. They were led by teachers Dara Quintero and Leia Wheeler.

ITEM #2 PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

In America, we celebrate National Hispanic Heritage Month from September 15 to October 15. During this time, I had the pleasure of attending a reception hosted by Governor Stitt, recognizing Hispanic Americans making a difference in Oklahoma. It should not come as a surprise that we would find Putnam City graduates in any category. Still, it was the most pleasant surprise to be introduced to Her Honor, Judge Heather Mendoza Coyle, District Judge for District 7, Office 8 in Oklahoma County, who also happens to be a 1992 graduate of Putnam City North High School.

Judge Coyle is the first District Judge of Hispanic Heritage in Oklahoma. She and her very proud father, Fred Mendoza, both attended the reception hosted by the Governor. Following her graduation from PC North, Coyle attended the University of Oklahoma and the University of Oklahoma Law School, in which she graduated with honors. Coyle worked as an Assistant District Attorney for Oklahoma County until elected as District Judge in November 2018. Judge Coyle is married to Billy Coyle, a criminal defense attorney with the Coyle Law Firm in Oklahoma City. They have three children: Jack, Lilly, and Lilah.

Judge Coyle invited me to keep in touch with her, so we followed up and asked if she would share some memories of her experiences of PC Schools and give any advice to current students.

“You never realize how much life you have left while you are in high school until after you graduate and look back,” said Coyle. “Then, you realize you had a great group of friends, and it was so much fun to cheer on the football team at the games. We had so much school spirit, and the halls were always decorated for something,” noted Coyle.

Judge Coyle fondly recalls her great teachers while at Putnam City. “I even got to babysit Kathy Kutch’s twins,” said Coyle. Coyle remembers taking Drivers Ed taught by the wonderful coaches during the school day as an elective with her best friend and stopping to get snacks. Coyle said typing proved to be one of the most beneficial classes she took while at PC North.

Coyle’s family moved from Tulsa to Putnam City Schools while she was in sixth grade. She attended Will Rogers Elementary, and later Hefner Middle School. “Kids are so impressionable, and certain teachers stand out; sixth grade stands out. The space shuttle blew up. We watched TV that was on a cart, wheeled into our classroom,” said Coyle.

One of the teachers who stands out to Coyle the most during her time at PC Schools is Joe Pierce. “He believed in me and taught me that I could do anything I wanted to. He provided me with confidence and a foundation,” exclaimed Coyle. “You never know when you are going to make a difference in someone’s life. It can change their course and their mindset. If a teacher believes in you, it sticks. My parents said it, Mr. Pierce said it, and I say it to my kids now. I always knew I wanted to do more. It is my foundation,” stated Coyle.

Coyle keeps in touch with a core group of friends from high school and just recently had dinner with one she met while in 6th grade. Even the miles can’t keep them apart. Some of her friends live in Dallas and other cities, but they still try to get together. She did have a friend who dated James Marsden, but she hasn’t seen James since her college years (and he was a year ahead of her).

“Treat others the way you want to be treated. Always be kind no matter the circumstance,” emphasized Judge Heather Coyle. Coyle brings this action in her courtroom and, by presuming innocence, treating everyone with respect; this is how she runs her docket. She addresses alleged criminals in her criminal court with the title of Mr. or Ms. She also explains her reasons with respect and fairness. “I believe it is my duty to make everyone feel comfortable,” said Coyle.

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked the Northridge students for their performance. She thanked Tyrea Craig for inviting her to be a part of the Student Experience and Equity Council and said she is learning a lot by serving on the council. She said she recently attended a program at Rollingwood which showcased a Native American student and their family. She recognized Kim Tran, English Language Learner teacher at Rollingwood, for coordinating the event. She enjoyed the PTO Council Principals’ Brunch, especially the Putnam City High School’s choir, Putnam City North’s orchestra and the Putnam City West Jazz Band. She said there were lots of holiday performances coming up including the Jazz Band concert at Putnam City West on December 14th at 6 p.m. She complimented the amazing quality of the talent within the district.

Steve Burger agreed that the orchestra and choir performances at the PTO Council Brunch were outstanding. He was especially impressed by the Putnam City West Jazz Band. He extended a “shout out” to teachers and administrators, saying the winter break signals the halfway mark for the year. He appreciates everyone working “above and beyond” this school year. He also recognized Derek Lane who was recently hired to be the head football coach at Putnam City North. Mr. Burger said Coach Lane is a graduate of Putnam City West, an outstanding hire and a great addition to the Putnam City North coaching staff.

Gail LoPresto said the PTO Council Principals’ Brunch was wonderful.

Charity Avery said Northridge students did an “awesome job” and appreciated having students perform live and seeing parents in the audience. She said it is great to see how far our music and arts programs have come. She says she sees the Cox Communications “Band Together” commercial featuring Putnam City North and Putnam City West bands frequently on social media. She recognized Overholser Elementary for performing at the Bethany tree lighting ceremony. She complimented teachers for doing a “great job” acknowledging these are difficult times for everyone. She recognized schools for communicating with parents and the public about events that are happening at the schools. She wished everyone a Merry Christmas and Happy New Year.

Jay Sherrill said the PTO Brunch was “fantastic.” He wished everyone a Merry Christmas and takes time off with their family. He hopes everyone really enjoys the break and comes back next year re-energized.

a.   Minutes for regular board meeting on November 15, 2021
b.   Purchase orders dated November 10, 2021 through November 30, 2021 inclusive for the 2021-2022 school year
c.   Financial Reports
d.   Activity Fund Cash Summary
e.   Activity Fund Transfer List
f.   Applications for Sanctioning
g.   Secondary Contracts
h.   Overnight Travel
i.   Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY AB – NONDISCRIMINATION.

Gail LoPresto made a motion to approve revisions to District Policy AB – Nondiscrimination. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Dr. Rhodes said that Items 7 through 12 are revisions to board policies which typically occur due to legislative changes or legal counsel’s recommendation. Such was the case with District Policy AB which updated language and provided contact information for nondiscrimination inquiries.

He said before policy revisions are brought before the board, they are reviewed by the administrative team and legal counsel.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY AF – BOARD MEETINGS.

Judy Hopper made a motion to approve revisions to District Policy AF – Board Meetings. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Dr. Rhodes explained legal counsel had reviewed the policies listed in Items 8 -10 and recommended consolidating some of the policy information to make the policy more concise. If the board approved the revised District Policy AF, the information from the old District Policy AF-A will be consolidated into AF and AF-A would be eliminated.

There is also an additional section added to District Policy AF to establish policy regarding livestreaming board meetings.

Discussion about livestreaming and the process followed.

Gail LoPresto asked when would the livestreaming begin and who would be responsible for livestreaming the meetings?

Dr. Rhodes said when the district began researching livestreaming board meetings, OSSBA and legal counsel were both contacted for examples of livestreaming policies. He said, while some districts do livestream their board meetings, there weren’t any policies regarding livestreaming. Legal counsel suggested that a policy be developed and presented to the board to vote prior to any meetings being broadcast live.

Dr. Rhodes said the administrative team has had discussion about how to implement the policy should it be approved. To produce a professional quality livestream feed, there would need to be new equipment purchased and installed. With supply chain delays, it could take about 3 months to receive and install the equipment.

Jay Sherrill reiterated that the proposed policy states that if the meeting cannot be broadcast live, the meeting would still occur. Even if the policy is passed now, livestreaming wouldn’t occur until the infrastructure is in place.

Gail LoPresto said she did not like the meeting only being available to watch in real time. She would like there to be a library of past meetings available for a pre-determined length of time so those that can’t watch during the meeting can access and watch later. Judy Hopper agreed. Mrs. LoPresto asked if the policy is approved as is tonight, would a revision be required to establish an online library? Jay Sherrill said the policy would need to be revised so recordings of the meetings could be made available to the public after the meeting adjourned.

Gail LoPresto also asked Dr. Rhodes if the administrative team would be establishing a regulation for District Policy AF? Regulations are approved by the administration and don’t need board approval. Dr. Rhodes said he did not think there would be a regulation in addition to the policy.

Steve Burger asked if federal dollars would be available to purchase the equipment needed to livestream. Dr. Rhodes said he thought federal funds could be used to upgrade equipment for livestreaming. Jay Sherrill said cost was not the concern but more the length of time to order and receive the equipment.

Dr. Rhodes said the administration wants to do livestreaming “right” so that the district is professionally represented. Jay Sherrill said he feels livestreaming is the “right” thing to be more transparent, but he also recognizes there are some risks as well. Mr. Sherrill also said he would think the district would keep recordings of meetings for Open Records Requests even if the recordings aren’t available online.

The question was asked if children attended the meeting if there would need to be a consent form sign to broadcast their image. There was discussion about if the camera would be stationary so that it only shows the board members and not the audience. Discussion also clarified that executive sessions would not be livestreamed, only the public portion of the meeting. Public participants would also not be able to comment on the livestream but would have to attend the meeting in person to address the board.

Jay Sherrill said if the policy is approved, it would be up to the administrative team to develop the technology and operational solutions to make it happen.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY AG – DISTRICT POLICIES.

Gail LoPresto made a motion to approve revisions to District Policy AG – District Policies. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Dr. Rhodes said, if the board approves the revisions, District Policy AG and AG-A would be combined into AG and AG-A would be eliminated.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY AH – PUBLIC PARTICIPATION.

Judy Hopper made a motion to approve revisions to District Policy AH – Public Participation. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Again, Dr. Rhodes said that this revision would combine District Policy AI into District Policy AH, eliminating AI as it would no longer be needed.

ITEM # 11 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY CC – PURCHASING – CODE OF CONDUCT.

Gail LoPresto made a motion to approve revisions to District Policy CC – Purchasing – Code of Conduct. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Dr. Rhodes said that the administration did not feel the “Code of Conduct” was necessary since the district contracts with Sodexo but the State Department of Education and legal counsel advised that it needed to be included in the policy. He read the following section which captures the gist of the revision:

“Putnam City schools will take all necessary affirmative steps to assure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible. Affirmative steps shall include: a. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists b. Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.”

Steve Burger asked if there was still a bid process in place. Dr. Rhodes confirmed that there is still a bid process in place and the district already practices the language revisions being proposed.

ITEM # 12 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EE – ADMISSION, RESIDENCY, PLACEMENT, TRANSFER AND WITHDRAWAL – STUDENT TRANSFER CAPACITY.

Dr. Rhodes explained that the proposed revisions to District Policy EE is required due to the legislature passing Senate Bill 783. A summary of the revisions include:
•   Elimination of emergency transfers.
•   Transfers may take place at any time during the school year.
•   Transfer students may not transfer districts more than twice during the school year; however, they may enroll back in their home district at any time.
•   Each district determines its capacity to accept transfers.
•   Capacity limits may vary by grade and/or school site per the proposed policy revisions.
•   A student denied a transfer can appeal the decision to the local school board and the state Board of Education.
•   Once approved a transfer continues forward each year unless denied based on reasons outlined in the law.
•   Transfers can be denied for attendance or disciplinary issues.

Jay Sherrill thanked the administration for working on the policy revisions as the law required the revisions be made before the end of the year.

ITEM # 13 – DISCUSSION AND POSSIBLE MOTION REGARDING APPOINTMENT OF AN ALTERNATE BOARD CLERK TO RECORD MINUTES IF BOTH THE BOARD CLERK AND THE DEPUTY BOARD CLERK ARE ABSENT.

Gail LoPresto made a motion to approve appointment of Dessi Black as an alternate board clerk to record minutes if both the board clerk and the deputy board clerk are absent. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Dr. Rhodes said the administrative team recognized that there could be a situation where both the board clerk and the deputy clerk could be absent. By appointing an alternate to sit in the meeting and take minutes, the meeting could go on as scheduled. He said the administrative team recommended Dessi Black to be appointed as the alternate.

Gail LoPresto asked how the alternate would be compensated. Dr. Rhodes said the alternate would be paid an hourly rate for only those hours in which they served should an alternate be needed.

ITEM # 14 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR HOMELESS LIAISON.

Judy Hopper made a motion to approve Job Description for Homeless Liaison. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH PARCHMENT TO PROVIDE DIGITAL HIGH SCHOOL TRANSCRIPT SERVICES FOR STUDENTS. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve contract with Parchment to provide digital High School transcript services for students. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH PAUL HOLLAS FOR INTERPRETER SERVICES FOR THE 21-22 SCHOOL YEAR. (NOT TO EXCEED $10,000 FROM 22-11-621)

Steve Burger made a motion to approve contract with Paul Hollas for interpreter services for the 21-22 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Judy Hopper verified the type of interpreter services to be provided. Mr. Hollas is a sign language interpreter.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR COUNSELING SERVICES AT WESTERN OAKS ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Steve Burger made a motion to approve contract with Morton Comprehensive Health Services for counseling services at Western Oaks Elementary School. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A COMMUNICATIONS DIRECTOR PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

Gail LoPresto made a motion at 5:51 p.m. to enter into executive session for the purpose of employment/appointment of a Communications Director pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #19 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:09 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto, and Jay Sherrill; Superintendent, Dr. Rhodes; and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing employment/appointment of a Communications Director pursuant to 25 O.S. § 307 (B) (1) and (B) (7):

No action was taken.

ITEM #20 – DISCUSSION AND POSSIBLE MOTION TO EMPLOY/APPOINT A COMMUNICATIONS DIRECTOR.

Dr. Rhodes said the Administration recommended Jeff Bardach for Communications Director.

Gail LoPresto made a motion to employ Jeff Bardach as Communications Director. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #21 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

Gail LoPresto made a motion at 6:10 p.m. to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #22 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:35 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto, and Jay Sherrill; and Superintendent, Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #23 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #24 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:36 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

2020 Meetings

2020

January 6, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, January 6, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 6th, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 20, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –LAKE PARK ELEMENTARY SCHOOL.

Principal, Lori Freeman led the Moment of Silence and Pledge of Allegiance. Ms. Freeman told the board that several teachers from Lake Park attended the Ron Clark Academy, in Atlanta, last year and were inspired by the Ron Clark Academy House System. She explained that staff and students are divided into three houses: Matumaini, Swahili for “Optimism”, Ujasiri, “Courage” and Hisani, “Courtesy.” A brief video, with the background song, “Try everything,” put together by Administrative Intern, Mumy Randolph was shown. It demonstrated the overall theme “3 Houses, One Family – We are the Lake Park Family.”

ITEM #2 – INFORMATION AND STAFF REPORTS:

College Readiness Report/Drop Out Report – Rick Croslin – Executive Director of Secondary Education

Executive Director of Secondary Schools, Rick Croslin, presented the College Readiness & Drop-Out Report at the board meeting tonight. The report showed that Putnam City’s district composite score is continuing to improve. Some Putnam City juniors will also now take part in the ACT Aspire program where each student can work on their ACT score and test preparation. All ninth grade students will be offered visits to universities again this year. Another exciting offer for Putnam City students is on-campus concurrent courses at all three sites. Middle school students in seventh and eighth grade along with ninth grade high school students will also be involved in the Individual Career Academic Plan (ICAP). There are currently many programs in place at Putnam City to prevent students from dropping out of school. Putnam City has a full-time liaison, and many programs to continue to give students the resources they need to stay in school.

Ms. Buhr, principal at Putnam City North High School, also spoke of after-school boot camp and working on specific subject areas now that the state has adopted retaking certain portions of the ACT to help increase student scores.

Gail LoPresto thanked Mr. Croslin for his report.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

Congratulations to all of our employees for making Putnam City a Top Place to Work again in 2019! The Oklahoman announced the prestigious list of employers in the newspaper, and Putnam City was proud to once again be on the list. The process is an online employee survey. Our employees’ answers and participation reflected why we are PC proud of all of our staff! Congratulations to the entire district!

Many of our Putnam City orchestra students rang in the New Year in London! Students from all three Putnam City high schools participated in a concert and walked in the London New Year’s Day Parade. Putnam City was the only orchestra to attend. It speaks highly of our staff and students to be invited to perform at this event. One of the highlights of the trip was the Putnam City orchestra playing, “Oklahoma!” The crowded London theatre clapped along as the state song was played. It was a memorable trip for all of us who were there. We appreciate the incredible support the parents and school communities have given to our orchestras. A special thanks to our three orchestra conductors for their leadership to make this dream become a reality: Levi Dobrinski, Jeremy Scott and Colin Waddell.

State Superintendent, Joy Hofmeister, announced the State Superintendent Student Advisory Group. Three Putnam City students have been chosen to serve. Valencia Herrero, Brittney Luong, and Trakel Pinkston are representing Putnam City. Congratulations on this leadership opportunity!
Dr. Rhodes invited everyone to attend the Putnam City Invitational Basketball Tournaments this weekend.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill welcomed everyone back from winter break. Mr. Sherrill praised teachers and parents on the London orchestra trip. He also congratulated his aunt, Laura Bruner, for receiving a Putnam City Alumni award. She is from the Class of 1964. Mr. Sherrill said he is glad that he and his wife chose Putnam City for their kids.

Charity Avery thanked Ms. Freeman and Lake Park Elementary for their video. Ms. Avery congratulated the orchestra and said she loved watching it online. She also welcomed everyone back.

Becky Gooch wished everyone a happy 2020! Mrs. Gooch thanked Dr. Fred Rhodes for going to London with our orchestra to represent Putnam City. She also said she is excited for the rest of the school year.

Cindy Gibbs said she got chills watching the orchestra online as they played in London. Mrs. Gibbs said she is looking forward to the Putnam City Invitational Basketball Tournament this weekend. She shared a story about her kinder students being excited about 2020.

Gail LoPresto said she loved seeing the orchestra. Mrs. LoPresto said she is impressed that the high school students raised enough money to fund their trip. Mrs. LoPresto also said she attended the Mayfield Band & Choir holiday event, and it was full of spectators with standing room only. She attended the London Send-Off Concert for our Putnam City orchestra students and said it was excellent.

        a.   Minutes for regular board meeting on December 2, 2019.
        b.   Purchase orders dated November 20, 2019 through December 18, 2019 inclusive for the 2019-2020 school year.
        c.   Financial Reports.
        d.   Activity Fund Cash Summaries.
        e.   Activity Fund Transfer List.
        f.   Project Applications.
        g.   Sanctioning Applications.
        h.   Obsolete and/or Surplus Items.
        i.   Renewal of Contract with Brent Greenwood, Native American Consultant. ($175.00 from 20-11-561)
        j.   Renewal of Contract with Randy Frazier, Native American Consultant. ($175.00 from 20-11-561)
        k.   Renewal of Contract with Cortney Yarholar, Native American Consultant. ($400.00 from 20-11-561)
        l.   Renewal of Contract with Autumn Bier, Native American Consultant. ($1,000.00 from 20-11-563)
        m.   Renewal of Memorandum of Understanding with Southeastern Oklahoma State University for student teaching for the 2019-2020 school year.
        n.   Elementary and Secondary Contracts.
        o.   Overnight Travel. (Amended. Hard copy at table.)
        p.   Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye;. LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on the amended Attachment A that was provided to board members at the board table. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EDDIE WILSON FOR CONSULTANT AT THE NATIVE AMERICAN YOUTH POWWOW ON MAY 1, 2020. ($200.00 FROM 20-11-561)

Jay Sherrill made a motion to approve contract with Eddie Wilson for Consultant at the Native American Youth Powwow on May 1, 2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SUE FIACCONE, SCHOOL PSYCHOLOGIST FOR THE 19-20 SCHOOL YEAR. (NOT TO EXCEED $7,500.00 FROM 20-11-621)

Jay Sherrill made a motion to approve contract with Sue Fiaccone, School Psychologist for the 19-20 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT TO COMMUNICATIONS DIRECTOR.

Cindy Gibbs made a motion to approve Job Description for Administrative Assistant to Communications Director. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said Sheradee Hurst was doing an incredible job. He explained at one time this department had two people. Adding it back would allow the department to move to the next level. He also mentioned a year and half ago, responsibilities for a different position in another office were split among three employees, therefore, financially it would be a “wash.”

ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 5:28 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

January 21, 2020

REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 21, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 21st, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 17th, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Jay Sherrill and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –PUTNAM CITY WEST.

Putnam City West principal, Avery Gilliland led the Pledge of Allegiance and the Moment of Silence. He introduced Career Advisor, Morgan Boyd-Morrissey who provided information on how Putnam City West is “being intentional” in assisting their students in becoming college and career focused. Putnam City West has created four “academies” with each one having their own crest. The names of the “academies” are:

Freshman Academy – Learners and Leaders
Health and Human Services Academy (H.H.S. Career Academy)
Business, Marketing, Engineering and Technology Academy (B.M.E.T. Career Academy)
Communication, Arts, Information and Technology Academy (C.A.I.T. Career Academy)

Putnam City West has also worked with Junior Achievement to pilot a Senior Internship Program this semester. There are 22 students that are participating and each one has been placed with an internship partner. Today marked the first day for the interns to report to their partner business and many shared “first day” pictures. Mrs. Boyd-Morrissey said the goal next year is to expand the internship program to both semesters with 30 students per semester.

ITEM #2 – PUBLIC PARTICIPATION.

Kent Mathers with the Putnam City Museum introduced Kathlyn Reynolds, Sherry Boyd and Andy and Sharon Beezley. These individuals were recognized with a Lifetime Service Award for their volunteerism in support of the district at a reception that preceded the board meeting.

ITEM #3 – SUPERINTENDENT’S REPORT.

A historic bond election vote is scheduled for Tuesday, February 11th. Every aspect of a Putnam City student’s education is impacted by this bond beginning with the foundations of education. The voters will be asked to approve two separate propositions totaling $133,450,000.
Proposition #1 proposes numerous improvements across the District. Each Putnam City school would receive prioritized improvements with this proposition. Proposition #2 is for needed buses and transportation safety equipment.
Specific proposed projects for the first proposition are categorized by site on www.putnamcityschools.org. Storm safety, security, renovations and modernizations of buildings are all part of the proposed projects. Technology for instruction is also a large part of this proposition. Laptops for teachers, classroom technology, and implementing more digital textbooks are proposed. Band uniforms, athletic uniforms, and a performing arts center are also part of Proposition #1.
Information about the second question, which is the transportation question, is also posted on our web site.
We encourage all voters to go to the polls on Tuesday, February 11th for this historic vote on the 2020 Bond!

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill congratulated the Lifetime Service Award winners and suggested in future that a proclamation be prepared on behalf of the honorees. He complimented district staff on the relationships that they build and how the district instills in the students the value of giving back to the community. He said the Putnam City West Academies are “fantastic”. He said the development of the internship program with Junior Achievement is “great work” and he would love to have a report on the success of the program. He said that the goal of ICAP is to get students focused on what they want to do after high school. He wished all who are ill will get better quickly.

Charity Avery thanked all the volunteers and commented on how much their service is appreciated. She said she sees Sharon Beezley regularly volunteering at Putnam City West and always with a “great smile” on her face. She thanked everyone for the “overwhelming” gifts on behalf of January being Board Appreciation Month. She said the internship program at Putnam City West is going to be wonderful. The company that she works for, Pristine Hospitality, is one of the internship partners.

Becky Gooch agreed with Jay Sherrill that the servant attitude within the district “never ceases to amaze.” She said the four recipients selected by the Museum are keen examples of servant leaders and thanked them for their efforts. She said it was fitting that Kent Mathers, long-time principal in the district, was on-hand to present the Lifetime Service Awards. She thanked everyone for the gifts, saying she was “overwhelmed” by the appreciation shown to the board. Mrs. Gooch said that the next legislative session begins in February and to let her know if you are coming to the capital. She reminded everyone to be kind to their representatives so they will be kind to the schools. She also wished Carole Buhr a happy birthday.

Cindy Gibbs said she loved the gifts but it is the cards from the students that really make her feel special. She said that Sherry Boyd is an amazing and special woman. She said her children didn’t have Kathlyn Reynolds as a music teacher but they still benefitted from all the instruments, equipment and hard work that Mrs. Reynolds had put into the music program at Wiley Post Elementary. She said she appreciated Mrs. Reynolds happy and energetic personality. She thanked current staff and teachers for their hard work on behalf of the district.

Gail LoPresto also congratulated the Putnam City Museum award recipients and said she was most familiar with the contributions of the Beezleys. Mrs. LoPresto recognized the hard work of the Museum volunteers and encouraged others in the community to reach out to the Museum and to become more active. She also congratulated Mrs. Buhr on her recent birthday. Mrs. LoPresto said she was very encouraged by the internship program at Putnam City West.

        a.   Minutes for regular board meeting on January 6, 2020.
        b.   Purchase orders dated December 19, 2019 through January 14, 2020 inclusive for the 2019-2020 school year.
        c.   Financial Reports.
        d.   November UPDATED Activity Fund Cash Summaries.
        e.   December Activity Fund Cash Summaries.
        f.   Mid-Year Activity Fund Cash Summaries.
        g.   Activity Fund Transfer List.
        h.   Project Applications.
        i.   Obsolete and/or Surplus Items.
        j.   Putnam City Athletic contract renewals through Kelly Sports:
                1. Slim Chickens.
                2. SSM Health Bone & Joint (formerly OSOI).
        k.   Elementary and Secondary Contracts.
        l.   Overnight Travel.
        m.   Out Of State Trips:
                1. Putnam City North cheer students to Dallas, Texas on January 31st – February 2, 2020 to compete at NCA High School Cheer competition.
                2. Putnam City North choir students to Washington, DC on May 22nd – 26th, 2020 to participate in the National Memorial Day Choral Festival.
        n.   Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch congratulated Rick Croslin for being named superintendent at Chickasha Public Schools.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2020-2021 COURSE DESCRIPTION GUIDE.

Becky Gooch made a motion to approve the 2020-2021 Course Description Guide. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:24 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

February 3, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, February 3, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 3rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 31, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. President, Gail LoPresto was absent.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –OVERHOLSER ELEMENTARY SCHOOL.

Mrs. Marjorie Iven, principal at Overholser Elementary and Mr. Greg Kipf, Assistant Principal, led the Pledge of Allegiance by showing a brief video, which included their student body and faculty reciting the pledges. Mr. Kipf asked everyone to remember those in Moore during the Moment of Silence.

Featured in the video were 4th and 5th grade students leading the school in reciting “Hopeful, Positive and Joyful” which is Overholser’s culture statement. The video also showed Ms. Aubree Hurt’s 3rd grade class, creating and recording a podcast of a book they had recently read. Mr. Kipf said doing projects such as these help reinforce the schools culture statement by creating a positive atmosphere for learning.

ITEM #2 – INFORMATION AND STAFF REPORTS:

Mid-Year Allocation - Shannon Meeks, Chief Financial Officer

Putnam City’s budgeted fund balance has decreased $1.3 million from previous projections. When the state department released the annual mid-year adjustment, Putnam City realized a loss of $1.5 million. This significant loss was only slightly offset by $200,000 in gains from other state funded programs.

Becky Gooch asked if the allocated Reading Sufficiency Act funds need to be spent within this fiscal year. Shannon Meeks said they do not.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

The 2020 Bond Election is Tuesday, February 11th. In just 8 days, the patrons of our District will go to the polls to vote on the 2020 Bond. Full details about the bond are available on our website, putnamcityschools.org. A good way to help our friends and neighbors remember to vote is to make a list of ten people you will contact on Monday to remind them to vote the next day. Many people plan to utilize text and social media for these reminders. Be sure to tag your social media posts, #the2020bond. Absentee ballots must be requested before 5pm on Wednesday, February 5th. You can also vote early at the County Election Board this Thursday and Friday, February 6th & 7th. Any registered voter that lives in the Putnam City school district may vote, even if they do not have children in school. Polls will be open from 7 a.m. to 7 p.m. on February 11th.

PCACT hosted a very successful Student Advisory meeting with several legislators attending. We were pleased that Senators Greg Treat and Julia Kirt, along with State Representatives Nicole Miller, Cyndi Munson, Marilyn Stark, Collin Walke and Tammy West took time out of their busy schedule to be in attendance, serving as members of the legislative panel. Our students, as representatives from all three of our high schools, asked thoughtful, well-researched questions. Our legislators responded with thorough, informed answers. Our thanks to Eric Winkle, president of PCACT and Jennifer Seal, president of the Putnam City Foundation for hosting and helping with this annual event.

Congratulations to Edward Hudson Downtown Rotary and City of OKC Teacher of the Month for January! Mr. Hudson conducts the band at Putnam City West. Those in attendance were treated to a special performance by the Putnam City West Jazz Band. We are PC proud of Mr. Hudson!

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill said people need to be thinking of our legislators as session began today. He offered to attend sessions at the Capitol with anyone who would like to go. Mr. Sherrill said he is glad our students were able to speak with some of them at the Legislative Advisory Meeting held this week at the administration building.

Charity Avery thanked Overholser Elementary for their presentation. Ms. Avery offered her condolences to the people in Moore impacted by today’s car wreck. She also congratulated Mr. Edward Hudson for being named Downtown Rotary and City of OKC Teacher of the Month.

Becky Gooch echoed the sentiment about Moore. Mrs. Gooch also thanked everyone for the outpouring of love and the effort put into comments in their School Board Appreciation cards. She could tell the students researched the board members. She said they made the cards very personal.

Cindy Gibbs thanked students for the cards they received also. Mrs. Gibbs said Coronado Elementary gave personalized cards. She said students invited her to attend a basketball game. She went to their game, and Mrs. Gibbs said she was impressed with the students’ teamwork. She could tell her attendance meant a lot to the students. Mrs. Gibbs also expressed gratitude and offered ‘cuddos’ to Mrs. Ronda Boston, a fifth grade teacher at Coronado for all the support she saw her provide to the students after the game.

      a.   Minutes for regular board meeting on January 21, 2020.
      b.   Purchase orders dated January 15, 2020 through January 28, 2020 inclusive for the 2019-2020 school year.
      c.   Financial Reports.
      d.   Activity Fund Transfer List.
      e.   Project Applications.
      f.   Obsolete and/or Surplus Items.
      g.   Renewal of Extended School Year program for FY20.
      h.   Elementary and Secondary Contracts.
      i.   Overnight Travel.
      j.   Out Of State Trips:
                1. Putnam City High School DECA students to Nashville, TN on April 28 – May 3, 2020 for DECA National competitions and workshops.
      k.   Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Becky Gooch made a motion at 5:31 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

February 17, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, February 17, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 17, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 14th, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and member, Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Becky Gooch, member, arrived after the board entered into executive session. Member, Charity Avery was absent.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –WESTERN OAKS MIDDLE SCHOOL.

Western Oaks Middle School principal, Jennifer Robertson, introduced teacher Brookelyne Lawson who is the sponsor of the Unified Partners Club at the school. Xander and Zachary Ward and Stella Zeigler, Western Oaks Middle School students and Unified Partners Club members led the Pledge of Allegiance and the Moment of Silence. A video was presented that showcased students participating in club activities. The vision of the club “is to make a district wide impact through being an example of inclusion, Unified sports, and inclusive youth leadership in order to create an inclusive community in Putnam City Schools.” The students also encouraged other district schools to apply to become a Unified Partners Club school.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

Thank you to the patrons of Putnam City, and congratulations to our students and teachers on passing The 2020 Bond! The bond passed by seventy-four percent. We are thrilled for what this means for Putnam City! The results show that 1,500 more people went to the polls in this bond election than they did in the last bond election in 2017. That is a sixty-five percent increase in participation. This is unprecedented, and a show of support that our community is invested in education. Even Mayor David Holt, a Putnam City North graduate, used social media to ask patrons to vote. Many elected officials made posts on social media, asking voters to head to the polls. Thank you, to each of you, for your part in creating this amazing future for our Putnam City students!
Congratulations to two Putnam City Academy students who are award winners at this year’s Scholastic Art and Writing Awards! Congratulations to Priscilla Ramos, a Gold Key Winner for her batik piece titled: “The Lyrics of My Life.” A Gold Key Winner is regarded as one of the highest achievements a high school student in Oklahoma can receive for an individual piece of artwork. Emma Renton was recognized with an “Honorable Mention” award as well, which is extremely rare for a sophomore. You may have seen her painting titled: “Strawberry World” when it was displayed in the West Conference Room earlier this year.
Our March board meeting will include a Youth Art Month celebration. There will be music and drama performances from students in Putnam City as we celebrate the arts, and all that Putnam City has to offer.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill expressed gratitude to all that took time to look at the issues and to cast a ballot in the bond election. He said as a parent of students attending Putnam City Schools, he sees daily how bond funds positively impact the schools and children.

Cindy Gibbs also showed appreciation to voters saying that she is “extremely excited” that each school will benefit from the bond election. She said the sites made the decision on what improvements would be made from this bond election and she felt that was reflected in the overwhelming support at the polls. She said she is excited to see the future of the district with the passing of this bond election.

Gail LoPresto thanked Dr. Rhodes for his leadership during the bond campaign and election. She commented that it is great to have a superintendent that works so hard to get the bond passed. He spoke at the Windsor Hills Neighborhood Association meeting the Saturday before the election and Mrs. LoPresto felt his presentation at that meeting was well received and positively impacted the number of people who voted on the day of the election. Mrs. LoPresto also noted that board member Charity Avery was absent due to an unexpected schedule conflict and that Becky Gooch would be arriving late due to a work conflict but was expected at any minute.

       a.   Minutes for regular board meeting on February 3, 2020.
       b.   Purchase orders dated January 19, 2020 through February 10, 2020 inclusive for the 2019-2020 school year.
       c.   Financial Reports.
      d.   Activity Fund Transfer List.
      e.   Obsolete and/or Surplus Items.
      f.   Renewal of Contract with Deborah L. Primeaux, Native American Consultant. ($600 from 20-11-561)
      g.   Elementary Contracts.
    h.   Overnight Travel.
       i.   Out Of State Trips:
              1. Putnam City West School DECA students to Nashville, TN on April 29 – May 3, 2020 for DECA National competitions and workshops.
               2. Putnam City North School DECA students to Nashville, TN on April 29 – May 3, 2020 for DECA National competitions and workshops.
       j.   Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2021-2022 SCHOOL CALENDAR.

Cindy Gibbs made a motion to approve 2021-2022 School Calendar. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes commented that there is a trend occurring within metro districts of starting the school year earlier in August. He also said the district is no longer required to have the 30th school lunch serving day by October 1st so it allows for more flexibility in the starting date for the school year. A survey was sent out to teachers with 2 calendar options that were developed in collaboration with PCACT. Based on the feedback provided, the administration recommends the calendar being presented to the board tonight.

Cindy Gibbs commented that she noticed that the timing was different than recent years and that she always values the teachers input when she casts her vote for the school calendar.

On a related note, Jay Sherrill commented that there is more research coming out showing that students are sleep deprived and how difficult it is for them to learn due to lack of sleep. He inquired if the district could continue to review school start times to see if any adjustments need to be made in future. Dr. Rhodes responded that the district is will continue to monitor start times.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION DETERMINING THE MATURITIES OF AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $38,750.000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT, AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.

Jay Sherrill made a motion to approve the Resolution determining the maturities and the sale of $38,750,000.00 in General Obligation Combined Purpose Bonds of the Putnam City School District on Thursday, April 2nd, 2020 at Noon in the Board Room of the Putnam City Administration Building and designating Terry L. Hawkins of Phillips Murrah P.C. as bond counsel for this issuance of bonds. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes explained that the $38,750,000.00 is actually the combination of the final release of the 2014 bond and the first release of the 2020 bond. By waiting until after the bond election had passed and combining the two bond releases, as advised by Stephen L. Smith Corporation, it allows the district to begin working earlier on 2020 bond projects. Board members thanked Jordan Smith of Stephen L. Smith Corporation for his guidance.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND TO DISCUSS RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUAN TO 25 O.S. §307(B)(1) and (B)(7).

At 5:16 p.m. Cindy Gibbs made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. §307(B)(1) and (B)(7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:21 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. § 307 (B)(1) and (B)(7).

No action was taken.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPERINTENDENT’S CONTRACT FOR 2020-2021.

Gail LoPresto noted that the board would be voting on the Superintendent’s contract for 2020-2021 with modifications as discussed in the executive session.

Jay Sherrill made a motion to approve Superintendent’s contract for 2020-2021. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 7:22 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

March 2, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, March 2, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 2, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 28, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –WESTERN OAKS ELEMENTARY SCHOOL.

Western Oaks Elementary School principal, Stephanie Treadway, introduced music teacher, Cristy Gosset. Ms. Gosset’s 2nd grade students led the Pledge of Allegiance and Moment of Silence. Afterwards they performed two songs, “Going on a Picnic” and “March of the Army Ants” from the musical Bugz.

Board President, Gail LoPresto thanked them and commented how entertaining and great they were.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS.

Youth Arts Month is a nation-wide celebration held each year in March, emphasizing fine arts education. Brandy Sitts, Fine Arts and Gifted/Talented Coordinator shared this year’s theme for Putnam City which is “Your Art, Your Journey.” She explained how this reminds us that each child has a personal journey in their education and fine arts experiences. Mrs. Sitts said as educators, we are facilitators of creativity, ever guiding children on their paths, whether that path leads to be a producer or a patron of the arts.

Putnam City Fine Arts Chairs were introduced: Cristy Gosset – Elementary Music; Doug Flemming – Drama, Speech, and Dance; Alicia Underwood – Elementary Visual Art; Levi Dobrinksi – Orchestra and Silver Strings; Laura Ogles – Secondary Visual Art; Stephanie Keegan-Moring – Secondary Vocal Music; and Charya Wolfe – Secondary Band.

Highlights of the Youth Arts Month program included:
•   A Silver String Quartet performance featuring students: James Lee - Violin Putnam City High, Sydney McLeary - Violin Putnam City North, April Peters - Viola Putnam City West, Yarlemy Preciado - Cello Putnam City West. Director: Mr. Levi Dobrinksi.
•   A poetry reading, “I am a Black Girl” from Putnam City North student, Deja West. Deja placed first in both the qualifying and championship divisions.
•   A Putnam City West Jazz and Band Combo performance featuring students: Lesly Segoviano, Alfonso Garcia, Noah Helton, Brandon Ramirez. Director: Mr. Edward Hudson.
•   A slide show featuring some of the fine arts events and accolades this year.

Lucy Lee, Captain of the Putnam City North Competitive Drama/Debate team, under the direction of Lisa Hamilton and Mary Beth Henson spoke of the many awards and accomplishments received this year. Mentioned were twenty individual students who qualified for the OSSAA Regional Drama/Debate divisions. Ms. Lee explained this is over triple from last year.

Brandy Sitts presented the 2020 Putnam City Superintendent’s Art Showcase award to Putnam City High School student Morgan Emerson. Ms. Emerson was selected as Best of Show for her Graphite portrait. 3 other students were mentioned for this showcase: Andrea Alvieo, Putnam City High School; Miley Ngueleu, Western Oaks Elementary and Alison Geer from Putnam City West High school.

Mrs. Sitts invited everyone to view the Youth Arts Month student gallery displays throughout the administration building, the State Department of Education, the Northwest and Warr Acres libraries and at schools around the district. She also mentioned the Skydancer Bridge was lit up this evening in honor of our Youth Arts celebration and extended an invitation for all to attend the District Arts Festival on May 2nd at Putnam City North High School.

Mrs. Sitts said Putnam City is known for their strong arts programs and thanked the board and the district for all the support provided to the arts.

Cristy Gossett, District Elementary Music Chair and Western Oaks Elementary Teacher, read the following proclamation:

Youth Arts Month Proclamation
WHEREAS, arts education contributes powerful educational benefits to all elementary, and secondary students including the following:
        • Fine Arts education develops students’ creative problem-solving and critical-thinking abilities;
        • Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
        • Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
        • Fine Arts education reinforces and brings to life what students learn in other subjects;
        • Fine Arts education interrelates student learning in production, history, communication, citizenship
          and aesthetics.
WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;
THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.
NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.
Jay Sherrill made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye LoPresto, aye.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

Putnam City West recently hosted the Superintendent’s TEAM for a Student Advisory Meeting. Students gave invaluable feedback on all areas of their education while students at Putnam City, including their middle school and elementary school experiences. This select group of informed students are involved in a variety of activities at Putnam City West. One of the most common comments made was the pride they have in their school because they feel they will be well prepared for living and working in a diverse society. Several said they were given the choice of attending Putnam City West or not, but felt strongly about attending a school that embraces diversity. These conversations with students are always inspiring to our TEAM. Thank you to Putnam City West for hosting us.

Congratulations to Coach Tammye Bishop and the Putnam City North Boys Swim Team for being awarded the Academic State Champions for 6A! This group excels in the classroom and in the pool. We are proud of their academics and athleticism.

It was a week-long celebration for Public Education Week last week. Red attire filled the halls in many Putnam City buildings, and also at the Capitol on Red for Public Ed Day. Putnam City employees participated, and many legislators did too. Putnam City was represented in a photo on the Senate Chamber floor as the proclamation for Public Education Week was presented. Friday we were PC proud as we supported public education with Putnam City attire. You can see photos from the week on Putnam City’s social media pages.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill thanked all of the performers for Youth Arts Month and said you make us proud. He also thanked their teachers and administration for their investments in the students and the arts. He said he couldn’t think of a better district that supports the arts and puts resources into the program to give students the best education possible.

Charity Avery said all of the performances were great and how she got chills. She said she one hundred percent supports the arts and what they do. Ms. Avery also stated she got to witness the Putnam City West welcoming of incoming freshmen recently, and she was impressed. She said they did a great job of showing students all of the ways to be involved.

Becky Gooch said she also enjoyed the student performances. Mrs. Gooch said she knows firsthand from her children’s experience what music can do for kids, confidence and thought process.

Cindy Gibbs said the Western Oaks children performing made her cry because it reminds her of her own children when they were younger. Mrs. Gibbs said the arts are the foundation for what we do, and the students are a reflection of their great teachers and the exceptional programs we have. She also commended the Putnam City High School Junior ROTC team for qualifying for a national competition for the first time in the 8 years of the program. Mrs. Gibbs commented on her tour of the new Capps Middle School still under construction. She was impressed with the building design and new teaching approaches that will be implemented. She expressed hope that these new ideas will extend to our other schools throughout our district.

Gail LoPresto said the student performances at the meeting were excellent. She said we support the students and teachers and all of the arts. Mrs. LoPresto also thanked district coordinator Brandy Sitts for all she does.
Mrs. LoPresto welcomed education majors who were visiting from Oklahoma City University.

     a.   Minutes for regular board meeting on February 17, 2020.
     b.   Purchase orders dated February 11, 2020 through February 26, 2020 inclusive for the 2019-2020 school year.
     c.   Financial Reports.
     d.   Activity Fund Transfer List.
     e.   Obsolete and/or Surplus Items.
     f.   Elementary and Secondary Contracts.
     g.   Overnight Travel.
     h.   Out Of State Trips:
            1. Putnam City High School Air Force JROTC Color Guard Team to Dayton, Ohio on March 19-22, 2020 to compete in National Drill Competition.
           2. Putnam City North High School film production students to Springfield, Missouri on April 3-4, 2020 to compete at the Central High School Film Festival.
           3. Mayfield Middle School band, choir and orchestra students to Arlington, Texas on May 16, 2020 to attend Six Flags Over Texas field trip.
       i.   Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUMMER SCHOOL PROGRAM FOR 2020.

Jay Sherrill made a motion to approve motion to approve Summer School Program for 2020. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AMENDMENT TO SERVICE AGREEMENT WITH WASTE MANAGEMENT OF OKLAHOMA. ($338.80 FROM 20-11-005)

Cindy Gibbs made a motion to approve motion to approve amendment to Service Agreement with Waste Management of Oklahoma. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

Dr. Rhodes said this was to add a dumpster for additional cardboard.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH LEAVING THE VILLAGE FOR 1 DAY OF RESTORATIVE PRACTICES TRAINING ON MAY 28, 2020 FOR ALL SCHOOL ADMINISTRATORS. ($3,700 FROM 20-11-552)

Charity Avery made a motion to approve agreement with Leaving the Village for 1 day of Restorative Practices Training on May 28, 2020 for all school administrators. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

Dr. Rhodes commented this is for training for principals, assistant principals and interns working with students coming from traumatic situations.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SPARKS REED ARCHITECTS & INTERIORS TO DESIGN AN ADDITIONAL GYM AT PUTNAM CITY WEST HIGH SCHOOL GYM/STORM SHELTER. (20-77-195)

Charity Avery made a motion to approve motion to approve contract with Sparks Reed Architects & Interiors to design an additional gym at Putnam City West High School Gym/Storm Shelter. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

Dr. Rhodes said we are recommending Sparks Reed for this project due to their outstanding work on previous projects with us. He further stated this is the first project for the 2020 bond. The old gym will be utilized for the growing JROTC and Fine Arts programs.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND PURSUANT TO 25 O.S. SECTION 307(B)(1).

At 5:45 p.m. Cindy Gibbs made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. Section 307(B)(1). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:07 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. § 307 (B)(1).

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 7:09 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

March 10, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 10, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 23rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 7, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m. Members present: President, Gail LoPresto; Vice President, Cindy Gibbs; and members, Jay Sherrill and Charity Avery and Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Board member, Becky Gooch was absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING (PURSUANT TO 25 O.S. §307 (B) (1) AND (B) (7):

A. EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF SECONDARY
EDUCATION.

           B.    RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF
                   FOR THE 2020-2021 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN,
                   CORY BOGGS, CECIL BOWLES, BARBARA CRUMP, DR. KEELY FRAYSER,
                   SHERADEE HURST, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE.

C. REVISIONS TO SUPERINTENDENT’S EMPLOYMENT CONTRACT FOR 2020-2021.

Cindy Gibbs made a motion to enter into executive session at 5:01 p.m. for the purpose of discussing (pursuant to 25 O.S. §307 (B) (1) and (B) (7):

a. Employment/appointment of an Executive Director of Secondary
Education.

            b.   Renewal of employment of the Superintendent’s Administrative Staff for
                  the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs,
                  Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall,
                  Shannon Meeks and Dr. Melani Mouse.

c. Revisions to Superintendent’s employment contract for 2020-2021.

Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:48 p.m. Gail LoPresto acknowledged return to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Gail LoPresto, Cindy Gibbs, Jay Sherrill and Charity Avery met with Superintendent Dr. Rhodes, Assistant Superintendent, Melani Mouse and Chief Officer of Human Capital, Patricia Balenseifen in executive session for the purpose of discussing (pursuant to 25 O.S. §307 (B) (1) and (B) (7):

a. Employment/appointment of an Executive Director of Secondary
Education.

c. Revisions to Superintendent’s employment contract for 2020-2021.

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF SECONDARY EDUCATION.

Dr. Rhodes said the administration recommended Shelly Roper to be appointed as Executive Director of Secondary Education.

Cindy Gibbs made a motion to appoint Shelly Roper as Executive Director of Secondary Education. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2020-2021 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, CORY BOGGS, CECIL BOWLES, BARBARA CRUMP, DR. KEELY FRAYSER, SHERADEE HURST, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE.

Jay Sherrill made a motion to renew employment of the Superintendent’s Administrative Staff for the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs, Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall, Shannon Meeks and Dr. Melani Mouse. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill commented on how much the board appreciates how hard the administration works on behalf of the students. Dr. Rhodes said that he is pleased with the quality of the administrative team. He added that they are all creative, hard-working, great people.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE REVISED SUPERINTENDENT’S CONTRACT FOR 2020-2021.

Cindy Gibbs made a motion to approve the revised Superintendent’s contract for 2020-2021. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto said that the district is fortunate to have Dr. Rhodes as the superintendent.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:52 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

March 23, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION MEETING
Monday, March 23, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 23rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 13, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m. Members present: President, Gail LoPresto; Vice President, Cindy Gibbs; and member, Jay Sherrill; Superintendent; Dr. Fred Rhodes; and Sandra Lemaster, board clerk. Members, Becky Gooch and Charity Avery were absent.

     a.   Minutes for regular board meeting on March 2, 2020.
     b.   Minutes for special board meeting on March 10, 2020.
     c.   Purchase orders February 27, 2020 through March 9, 2020 inclusive for the 2019-2020 school year.
     d.   Financial Reports.
     e.   Activity Fund Cash Summary.
     f.   Activity Fund Transfer List.
     g.   Project Applications.
     h.   Renewal of agreement with Learning Sciences International for recertification of administrators in the Marzano Focused Teacher Evaluation Model. (20-11-107)
     i.   Elementary and Secondary Contracts.
     j.   Overnight Travel.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH JILL MURROW FOR CLERICAL SERVICES TO ASSIST WITH INVENTORY AND STORAGE ORGANIZATION OF CULTURAL AND SCHOOL SUPPLIES FOR THE INDIAN EDUCATION DEPARTMENT. ($300.00 FROM 20-11-563)

Cindy Gibbs made a motion to approve the contract with Jill Murrow for clerical services to assist with the inventory and storage organization of cultural and school supplies for the Indian Education department. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH MYSCHOOLBUCKS FOR THE DISTRICT TO COLLECT ONLINE PAYMENTS FOR SITE EXTENDED CARE PROGRAMS. (3.95% TRANSACTION FEE FROM 21-60-974)

Cindy Gibbs made a motion to approve the contract with MySchoolBucks for the district to collect online payments for site extended care programs. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the district has used MySchoolBucks in the past but had switched to a different vendor, Blue Snap, this year. MySchoolBucks made improvements and Chief Financial Officer, Shannon Meeks, recommends changing to MySchoolBucks as it is currently the best option for the district.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY LEAVE DAYS.

Cindy Gibbs made a motion to approve the Declaration of Emergency Leave Days. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said that the Declaration covers the time period between March 23rd and April 3rd, 2020. He said that should the state mandated closure continue, the district will need direction from the state in how to address any additional days.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION TO THE OKLAHOMA COUNTY ELECTION BOARD FOR THE PUTNAMC CITY SCHOOL DISTRICT TO RESCIND THE DATE OF THE ANNUAL ELECTION AND TO RESCHEDULE FOR MONDAY, JUNE 30, 2020.

Jay Sherril made an amended motion to approve the Resolution to the Oklahoma County Election Board for the Putnam City School District to Rescind the Date of the Annual Election and to Reschedule for TUESDAY, June 30, 2020. Cindy Gibbs seconded the amended motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

The original motion misstated the day of the week that the June 30, 2020 election would take place. The amended motion corrected the day to Tuesday, instead of Monday.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 5:06 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

April 2, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION MEETING
Thursday, April 2, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, April 2, 2020 at 12:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, April 1, 2020 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 12:00 p.m.
Members present: President, Gail LoPresto; Vice-President Cindy Gibbs; member, Jay Sherrill; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk, and others. Members Becky Gooch and Charity Avery were absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $38,750,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.

Mr. Jordan Smith, of Stephen L. Smith Corporation, presented the 5 bids that were received along with a good faith bid. He said 3.5 - 4 percent is the interest rate that was projected to structure this bond sale. Even with the volatility in the markets right now, he was pleased with the number of bids and rates received and he made the recommendation to accept the lowest bid from Citigroup Global Markets.

Bids Received	Net Interest Cost	Interest Rate
Citigroup Global Markets, Dallas, TX	$2,741,728.40	2.358375
Wells Fargo Bank, Charlotte, NC	$3,312,594.40	2.849421
JP Morgan Securities, New York, NY	$3,328,594.04	2.863184
Huntington Securities, Inc., Chicago, IL	$3,953,588.25	3.400790
RW Baird & Co., Milwaukee, WI	$4,984,265.70	4.287356

Jay Sherrill made a motion to accept the low bid of $2,741,728.40 from Citigroup Global Markets, Dallas, TX at an interest rate of 2.358375 percent on the Sale of the $38,750,000 General Obligation Combined Purpose Bonds, dated May 1, 2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $38,750,000 BY THE PUTNAM CITY SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR A LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.

Jay Sherrill made a motion to authorize the issuance of the $38,750,000 General Obligation Combined Purpose Bonds, dated: May 1, 2020, and fixing other details for the issuance of said bonds. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – DISCUSSION AND POSSIBLE VOTE TO APPROVE RESOLUTION GRANTING EMERGENCY POWERS TO SUPERINTENDENT TO ADDRESS THE COVID-19 EMERGENCY.

The Resolution reads as follows:

Resolution Granting Emergency Powers to Superintendent

Whereas on March 15, 2020, Governor Kevin Stitt declared a state of emergency due to the impending threat of COVID-19 to the people of the State of Oklahoma;

Whereas, on March 16, 2020, the State Board of Education voted to enact mandatory, statewide closure of all public schools for purposes of providing instructional services or activities until April 6, 2020;

Whereas, on March 25, 2020, the State Board of Education amended its order for mandatory school closure to continue the prohibition for instructional and extra-curricular activities until the end of the school year and only to provide for Distance Learning beginning April 6, 2020;

Whereas, a board of education has the power to “maintain and operate a complete public school system of such character as the board of education shall deem best suited to the needs of the school district.” 70
O.S. §5-117(3). A board of education may “perform all functions necessary to the administration of a school district in Oklahoma as specified in the Oklahoma School Code, and in addition thereto, those powers necessarily implied but not delegated by law to any other agency or official. 70 O.S. §5-117(21). A board of education has the power to “contract with and fix the duties and compensation of physicians, dentists, optometrists, nurses, attorneys, superintendents, principals, teachers, bus drivers, janitors, and other necessary employees of the district.” 70 O.S. § 5-117(14).

Whereas, under 70 O.S.§5-106, the Board of Education has the authority to prescribe the duties of the Superintendent, subject to such limitations set forth in the law;

Whereas the Board of Education finds that the current state of emergency requires that the Superintendent be granted greater flexibility to respond quickly and appropriately to the evolving crisis and that the Board of Education may delegate its executive powers to the Superintendent so as to provide the Superintendent freedom to manage the school district within the Board policies;

NOW THEREFORE, BE IT RESOLVED that the Board of Education grants to the Superintendent the following powers to address the COVID-19 emergency:

1. Authority to temporarily waive such Board policies or provisions of Board policies as the Superintendent shall deem necessary to comply with guidance from appropriate health or governmental authorities or necessary for other effective response, provided such action is consistent with all applicable State and Federal laws.

2. Authority to take any lawful actions necessary to ensure the continuation of public education, to provide for the health and safety of students and employees, or to respond to direction from appropriate health and government authorities. Such actions may include, but are not limited to: adjustments to the curriculum and the provision of alternative educational program options; adjustments to employee work schedules and assignments; modifications to the school calendar; adjustments to the delivery of school-provided meals; limitations on access to property owned or controlled by the Board of Education; applying to any governmental body for financial or other aid as may be available; and applying to any governmental body for waiver of regulations or requirements, provided such action is consistent with all applicable State and Federal laws.

3. The Board of Education hereby determines that additional leave is essential to the proper functioning of the District, that support employees (both full time and part time) who are not paid during the current school closure as provided in their contracts of employment could seek unemployment benefits, which will be a cost to a district not only in terms of the amount of benefits, but the expense to the District in defending these claims, and that the future costs of hiring and training new staff when school reopens, justify additional leave as a reasonable public purpose.

4. Provide Emergency School Closure Leave to full time and part time support personnel, for the period of time from April 6, 2020 to the end of the support employee’s contract for the 2019-2020 fiscal year to be used for days when District’s schools are closed due to a declared emergency which prohibits the employee from performing his/her job functions. Emergency School Closure Leave shall be paid leave, shall not be chargeable to sick leave, and shall not be cumulative. Emergency School Closure Leave will be granted at the discretion of the Superintendent or designee based on the Superintendent’s designation of essential employees. While on Emergency School Closure Leave, support personnel will be expected to be responsive to requests from the Superintendent who may alter an employee’s designation as to whether the employee is essential or not.

5. Authority to enter into contracts without prior Board approval for any dollar amount necessary for the purchase of materials, equipment, supplies, or services for sanitation, cleaning, technology, or other needs directly related to the COVID-19 emergency situation, provided such action is consistent with all applicable State and Federal laws.

6. The Board of Education hereby declares Friday, May 8, 2020 as the last day of school year 2019-2020.

7. The Board of Education hereby declares cancelation of the following regular board meetings: Monday, April 6, 2020. Monday, April 20, 2020. Monday, May 4, 2020 and Monday, May 18, 2020.

8. The Board of Education hereby declares that special board meetings be held at 5:00 pm. on the following dates: Monday, April 6, 2020. Monday, April 20, 2020. Monday, May 4, 2020 and Monday, May 18, 2020 and hereby declares these meetings to be virtual meetings.

NOW, BE IT FURTHER RESOLVED that the Superintendent is directed to keep the Board of Education informed of any actions taken under this emergency authority as soon as is practicable in light of the circumstances.

NOW, BE IT FURTHER RESOLVED that the temporary powers authorized by this Resolution are in effect for the duration of the 2019-2020 school year and any period of time identified in Governor’s Order 2020-07 and any subsequent extension of that order, unless otherwise rescinded or extended by the Board upon a majority vote.

NOW, BE IT FURTHER RESOLVED that execution of this Resolution is conclusive evidence of the Board’s approval of this action and of the authority granted herein.

Adopted and approved this 2nd day of April , 2020.

Jay Sherrill made a motion to approve Resolution Granting Emergency Powers to Superintendent to Address the COVID-19 Emergency. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes noted the following provisions included in the Resolution:

• Since the Board had declared Emergency Leave from March 23, 2020 through April 3, 2020, the Resolution Granting Emergency Powers to Superintendent did not include those dates.

• The Resolution approves the authority to pay support personnel through the remainder of their contract. The administration felt that was the correct action to take on behalf of valued support personnel.

• In addition, non-contract and hourly employees i.e.: substitute teachers, cafeteria workers, extended care workers, substitute custodians and bus drivers, etc. will also receive compensation. The amount will be an average of the pay that those hourly employees received during the months of January – March, 2020.

• There will be no change to compensation for the remainder of the 19-20 school year for those employees on contracted Extra Duty assignments i.e.: coaches, team leaders, etc.

• Friday, May 8, 2020 will be the last day of the 19-20 school year. This date is consistent with other metro area school districts.

• Regular board meetings scheduled for April 6, April 20, May 4 and May 18, 2020 will be canceled so they may be rescheduled as special meetings so they can be conducted as virtual meetings.
Board members agreed that paying support staff, including those that are not on a “contract” was the right thing for the district to do. They did mention that a shortfall in state allocations would impact the district’s general fund or fiscal year-end balance. Board members also asked that Board Highlights be prepared for the April and May virtual meetings as that is the primary source of communication for staff and the general public.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 12:42 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

April 6, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING

Monday, April 6, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, April 6, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, April 3, 2020 at 4:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.

Members present: President, Gail LoPresto; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Vice-President, Cindy Gibbs was not able to participate via video conference at the scheduled time.

ITEM #2 – SUPERINTENDENT’S REPORT.

As a young person in college, training to become a teacher, I was taught that it was certainly important to teach students a body of knowledge, but that it would become increasingly more important to teach students problem solving skills, so they would be better prepared to adapt to a changing world.

That was good advice and has certainly become even more evident with the coming of COVID-19. As you well know, as soon as we think we know that something is certain, it seems to change. It shifts. Changes are not coming each hour; they seem to change within minutes. The wearing of masks, or not, is just one example. Advice continues to be very fluid because our health care professionals and governmental leaders are learning, as more information related to the virus becomes available.

A little over three weeks ago, for many of us, COVID-19 was just a concept. For many of us in Oklahoma, it did not begin to become more of a reality, until the March 11th Thunder game was canceled, minutes before it was to begin. Today, COVID-19 is definitely, a reality. We have all been affected by it in one way or another. It is real. It is very real. People in the District have literally been working around the clock to listen, research, communicate, manage and make major decisions that affect everyone who is a part of the Putnam City Family. I have never been more PROUD! We belong to a family that truly cares about one another. For that, I am very grateful.

I want to begin by saying thank you to our students and families, thank you for your patience and understanding during this unprecedented time. The District has continued to provide meals and services, obviously on a more limited basis, but there has been a strong effort to continue with as much as is feasibly possible.

The Continuous Learning Plan started today, and we will continue to make improvements to the plan as it becomes more fully implemented. I was pleased, that in our discussions with faculty and staff, it quickly became apparent that staying connected with students and parents was a priority.

While we as a District realize that our primary responsibility is providing an education for students, we also realize that building and maintaining relationships with students and their families is equally, if not more important. For many of our students, school is their lifeline to the world, and we will continue to strive to stay connected.

To our administrators, teachers and staff who have worked hard and many long hours, I say thank you. With just a very brief turnaround time, you have worked tirelessly, making plans to

provide continuous learning opportunities for our students.

I also want to say thank you to our secretarial, custodial, maintenance and food service staffs whose services have been critical; absolutely necessary, for us to accomplish our mission.

To our school board, we thank you not only for your encouragement and support, but you have also passed resolutions and policies that show you genuinely care. You are incredibly dedicated volunteers. We appreciate your leadership and for providing the stability that we have needed during this unprecedented time.

As I mentioned earlier, things are continuing to change. Because of that, in addition to

keeping informed about COVID-19 through local, state and national media, for information related to Putnam City Schools, I encourage you to frequently visit our website. (www.putnamcityschools.org).

On the first page of our website, you will find the latest COVID-19 updates by selecting the COVID-19 tab, which is located in the upper right hand corner. This special section will be frequently updated to give you the latest information as it relates to Putnam City.

Again, thank you for making us proud to be a part of the Putnam City Family.

ITEM #3 – CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for special board meeting on March 23, 2020.

b. Activity Fund Cash Summary.

c. Activity Fund Transfer List.

d. Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2020-2021 SCHOOL YEAR.

Charity Avery made a motion to approve the renewal of employment for certified administrators as listed on Attachment B for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.

Becky Gooch spoke on behalf of all the board members, saying that she was excited to vote for renewal of the administrator contracts. Board members appreciate everything that the administrators have been doing to implement the Continuous Learning Plan and to care for students and their families. They also spoke favorably of the increased social media presence.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Becky Gooch made a motion to adjourn at 5:08 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.

April 20, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, April 20, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, April 20, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, April 17, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.

ITEM #2 – SUPERINTENDENT’S REPORT.

We have completed two full weeks of implementing the Continuous Learning Plan for our students. Teachers have made personal contacts with parents and students. We have continued to receive very positive comments about the Plan. Parents are appreciative of everything that our teachers are doing to keep their child focused on academics. Our teachers are specifically singing the praises of our curriculum specialists, and the Academic Team for their pre-planning. Principals are on the frontline delivering the instructional packets as grab-and-go meals are being picked up curbside by parents. We appreciate the efforts of everyone involved in this mass undertaking.

The number of meals being served continues to increase. We had nearly 12,000 meals served in one day last week. We appreciate Dwane Drake, and all of the Sodexo staff for their work. It has been a real challenge to make sure our students are being fed, and they have made it happen. We appreciate them!

We appreciate the many organizations who have assisted District teachers, students and families during the COVID-19 pandemic. In particular, we are very appreciative of Jennifer Seal and the PC Foundation who immediately volunteered to help. When we launched Continuous Learning, the need of students to have school supplies at home became apparent. They came to the rescue by making free school supply kits available at three locations, easily accessible to all students in the District.

On the agenda this afternoon, you will see several construction projects. With your approval, we will able to move forward on these projects. Obviously, we would prefer that students be in school and our buildings be filled with activity, but your approval today of these projects will get us ahead of schedule so that students can come back to school in August, and see the results of the support of our patrons in our recent bond election.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a.   Minutes for special board meeting on April 2, 2020.
b.   Minutes for special board meeting on April 6, 2020.
c.   Financial Reports.
d.   Consideration of and vote on motion to approve renewal Contract with Mac Systems for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring for 33 sites for 2020-2021. ($13,860.00 from 21-21-088)
e.   Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENTS B FOR THE 2020-2021 SCHOOL YEAR.

Cindy Gibbs made a motion to approve the renewal of employment for certified teachers as listed on Attachments B for the 2020-2021 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR RESTROOM RENOVATION PROJECTS. (7% CONSTRUCTION MANAGEMENT FEE FROM 20-77-192)

Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at various Putnam City Schools sites for Restroom Renovation projects. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

The schools for this project are Western Oaks Elementary School, Western Oaks Middle School and Mayfield Middle School.

Board members asked why there was so much variation in the fees charged for the various construction projects listed on the agenda. Chief Operations Officer, Cecil Bowles said that the size and the complexity of the project impact the percentage. A larger the cost of the project, the percentage of the fee typically is lower.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT WILEY POST ELEMENTARY SCHOOL FOR RESTROOM RENOVATION PROJECTS. (5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-192)

Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at Wiley Post Elementary School for Restroom Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF PILLAR CONTRACTING, INC. AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR RESTROOM RENOVATION PROJECTS. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-192)

Charity Avery made a motion to approve employment of Pillar Contracting Inc. as Construction Managers at various Putnam City sites for Restroom Renovation projects. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

The schools for this project are Putnam City West High School, Coronado Elementary School, Rollingwood Elementary School, and Windsor Hills Elementary School.

Board members asked how extensive the renovations were in the project. Mr. Bowles said that it included fixtures, tile and paint unless the fixtures had been recently updated. If recent work had been done on the restrooms, they would plan to reuse the newer fixtures. They also asked about the contractor, asking if there had been concerns with previous projects. Mr. Bowles said that there had been some challenges with one project in the past but they had also managed additional projects in the past. He also indicated that there had been some changes in the company’s management team. Becky Gooch mentioned problems with restroom fixtures in some sites and wanted to make sure that those fixtures were not going to be used for any of these projects. Dr. Rhodes assured her that those fixtures wouldn’t be used. There was also discussion as to how the contractors recommended were selected for each project. Mr. Bowles said that in most cases the contractors were working on other projects at the site or in the area or had experience with these types of projects.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT DOWNS ELEMENTARY SCHOOL FOR STORM SHELTER AND CLASSROOM ADDITION PROJECT. (7% CONSTRUCTION MANAGEMENT FEE FROM 20-77-250)

Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at Downs Elementary School for Storm Shelter and Classroom Addition project. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members asked if there were concerns on the timeliness of previous projects with the recommended vendor. Mr. Bowles said that there was a problem with a subcontractor on only one of several projects that the contractor managed in the past and those concerns had been addressed so he is confident there won’t be any issues for this current project.

Becky Gooch recommended that Jennifer Seal, president of Putnam City Foundation should contact the construction companies about supporting the Foundation.

Dr. Rhodes wanted to note that these projects being voted on tonight are being funded from the final release of the 2014 Centennial Bond and the first release of the 2020 Bond. Because the releases are occurring consecutively, more projects could be launched. Also, since the schools are currently closed, it allows the district to begin construction projects earlier than usual.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY, INC. FOR DOWNS ELEMENTARY SCHOOL FOR STORM SHELTER AND CLASSROOM ADDITION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-250)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for Downs Elementary School for Storm Shelter and Classroom Addition project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members were not familiar with the company. Mr. Bowles said they are a new vendor for the district but they office in Warr Acres and have completed projects at SNU and Bethany schools that are high visibility. There was also clarification that there was no relation to Dr. Rhodes even though the names are the same.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR DOOR/WINDOW PROJECTS. (5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-286)

Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at various Putnam City Schools sites for Door/Window projects. Becky Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

The schools for this project are Harvest Hills Elementary, Dennis Elementary and Apollo Elementary schools.

Board members asked if doors and windows are being hardened for sites that might not have storm shelters yet. Mr. Bowles explained that these projects are primarily for the playground entrances at the schools. He noted, when possible, that window and door hardening had been done at sites with space limitations for adding a storm shelter. The board asked for an update at a future meeting on what sites did not have storm shelters. Mr. Bowles said that the projects being voted on tonight will extend the safety and number of storm rooms within the district. He did say that there are some schools that have limited land available to build new structures but those were the schools where “hardening” of the doors/windows was completed. He said he would provide board members with an update on where the district is in providing storm safety for all the schools.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT HEFNER MIDDLE SCHOOL FOR RESTROOM/FLOORING RENOVATION PROJECT. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-160 AND 20-76-192)

Cindy Gibbs made a motion to approve employment of Globe Construction as Construction Managers at Hefner Middle School for Restroom/Flooring Renovation project. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH RED PRAIRIE DESIGN GROUP. FOR HEFNER MIDDLE SCHOOL RESTROOM/FLOORING RENOVATION PROJECT. (2.75% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-76-262)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Red Prairie Design Group for Hefner Middle School Restroom/Flooring Renovation project. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked if this is the same architect that did the redesign in the foyer/entry area. Mr. Bowles said it is a different architect. Various issues with flooring for the redesign necessitated that they look at a different architect for this project. He further clarified that the project is for restroom and flooring renovation. Gail LoPresto asked what the outcome of the flooring issues were at Hefner for the foyer redesign. Mr. Bowles indicated that there had been a “settlement” in which the floors were redone and seem to be working very well.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY WEST HIGH SCHOOL FOR NEW GYM/STORM SHELTER PROJECT. (4% CONSTRUCTION MANAGEMENT FEE FROM 20-76-195 AND 20-77-195)

Cindy Gibbs made a motion to approve employment of Globe Construction as Construction Managers at Putnam City West High School for New Gym/Storm Shelter project. Charity Avery seconded the motion.
Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked if there was a rendering of the project. Mr. Bowles said a preliminary rendering was presented to the construction committee but that he would e-mail the rendering to the other board members that don’t serve on that committee. The project should begin within a few weeks and is expected to be an18 month project.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR KITCHEN/CAFETERIA RENOVATION PROJECT. (6% CONSTRUCTION MANAGEMENT FEE FROM 20-76-262)

Cindy Gibbs made a motion to approve employment of Lingo Construction as Construction Managers at Putnam City High School for Kitchen/Cafeteria Renovation project. Jay Sherrill seconded the motion.
Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH RED PRAIRIE DESIGN GROUP. FOR PUTNAM CITY HIGH SCHOOL KITCHEN/CAFETERIA RENOVATION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-76-262)

Becky Gooch made a motion to approve contract between Owner and Architect with Red Prairie Design Group for Putnam City High School Kitchen/Cafeteria Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR STADIUM LOCKER/CONCESSION RENOVATION PROJECT. (6% CONSTRUCTION MANAGEMENT FEE FROM 20-76-174)

Cindy Gibbs made a motion to approve employment of Lingo Construction as Construction Managers at Putnam City High School for Stadium Locker/Concession Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH SPARKS REED ARCHITECTS & INTERIORS FOR PUTNAM CITY HIGH SCHOOL STADIUM LOCKER/CONCESSION RENOVATION PROJECT. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-160 AND 20-76-174)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Sparks Reed Architects & Interiors for Putnam City High School Stadium Locker/Concession Renovation project. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said that it is very rewarding and exciting to see these projects come to fruition. Board members asked for drawings on this project. Mr. Bowles indicated that he had some preliminary sketches he could send to the board members but that the final renderings are still in progress.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH MA+ FOR KIRKLAND EARLY CHILDHOOD CENTER TO RE-DESIGN PARKING LOT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-289)

Cindy Gibbs made a motion to approve contract between Owner and Architect with MA+ for Kirkland Early Childhood Center to Re-design Parking Lot. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members asked for information on MA+. Mr. Bowles said that MA+ has experience with education construction projects and had completed quite a bit of work in Mustang and also designed Positive Tomorrows building for homeless students in Oklahoma City. He said they’d been interested in working with Putnam City Schools for quite some time and they have expertise in parking lot design. Members agreed that the Kirkland parking lot drop off and pick up needed to be improved. Mr. Bowles indicated that the school administration and PTA would be kept informed and allowed to provide feedback on the redesign of the parking lot. Board members said they wanted to be kept informed on the project as well. Gail LoPresto asked what the long-term plans were for Kirkland. Dr. Rhodes indicated that it would continue to remain an Early Elementary Center. He anticipates that as enrollment numbers change in future, there could be an opportunity for Kirkland to revert back to a viable Pre-K through 5th grade elementary school.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF CMS WILLOWBROOK AS CONSTRUCTION MANAGERS AT KIRKLAND EARLY CHILDHOOD CENTER TO RE-DESIGN PARKING LOT. (5.5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-289)

Cindy Gibbs made a motion to approve employment of CMS Willowbrook as Construction Managers at Kirkland Early Childhood Center to Re-design Parking Lot. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Cindy Gibbs asked if this company had experience with parking lot renovations. Mr. Bowles said they had lots of experience with educational facilities and partnered with MA+ frequently. Dr. Rhodes said that CMS Willowbrook was the construction manager for the new Yukon High School building.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:44 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

April 24, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Friday, April 24, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Friday, April 24, 2020 at 12:00 p.m. The agenda and meeting notice were posted on Wednesday, April 22, 2020 at 11:30 1.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 12:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent; and Sandra Lemaster, board clerk.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINMENT OF PRINCIALS AT PUTNAM CITY WEST HIGH SCHOOL, MAYFIELD MIDDLE SCHOOL AND OVERHOLSER ELEMENTARY SCHOOL PURSUANT TO 25 O.S. §207(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.

At 12:02 p.m., Charity Avery made a motion to enter into executive session for the purpose of discussing employment/appointment of principals at Putnam City West High School, Mayfield Middle School and Overholser Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7). Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 12:29 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing employment/appointment of principals at Putnam City West High School, Mayfield Middle School and Overholser Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT PUTNAM CITY WEST HIGH SCHOOL.

Dr. Rhodes said the administrative team recommends Dr. Jason Memoli for the position of Principal at Putnam City West High School.

Becky Gooch made a motion to appoint Dr. Jason Memoli as Principal at Putnam City West High School. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT MAYFIELD MIDDLE SCHOOL.

Dr. Rhodes said the administrative team recommends Ben Hodges for the position of Principal at Mayfield Middle School.

Charity Avery made a motion to appoint Ben Hodges as Principal at Mayfield Middle School. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT OVERHOLSER ELEMENTARY SCHOOL.

Dr. Rhodes said the administrative team recommends Greg Kipf for the position of Principal at Overholser Elementary School.

Cindy Gibbs made a motion to appoint Greg Kipf as Principal at Overholser Elementary School. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members congratulated all the newly appointed principals.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 12:32 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

May 4, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, May 4, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, May 4, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, May 1, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Board member, Becky Gooch was absent.

ITEM #2 – SUPERINTENDENT’S REPORT.
We are pleased that our Governor and other officials have publicly announced that there appears to be progress being made in our state, with issues related to COVID-19. While we know that there are several phases to the plan our Governor has announced, the Administration TEAM has started to work on our own District Re-entry Plan. The implementation of the District Plan will be directly correlated with the State and local plan established by our Governor and Mayor. We acknowledge that it will take weeks and possibly months for life to slowly regain normalcy. There are still many unknowns, especially the timeline, but we are hopeful that school can begin again this August with students and teachers physically back in school.
Speaking of school beginning again in August, Pre-K registration is live online now through May 8th. Parents or guardians of incoming Pre-K students may register on the Putnam City web site. If you do not have internet access, call Enrollment at 491-7631 for in-person registration hours.
While sports events are halted due to COVID-19, there is some good news for our athletes. PCW basketball player, Rondel Walker has been awarded Boys Big All City Basketball Player of the Year, and that award marks a significant accomplishment for Putnam City athletics. Since 2010, Putnam City Schools has been the home to Boys Big All City Basketball Player of the Year five times! Putnam City players and coaching staff are to be commended for their consistent showing in this large talent arena. Congratulations to Rondel, and all involved.
Many stories of giving are coming from this difficult time for many families. The staff at Western Oaks Elementary raised over $3,800 to purchase food and school supplies for their families. Local churches partnered with Western Oaks staff to reach their goal and to provide space to prepare the donations. Western Oaks staff shopped for groceries, school supplies, and necessities for 159 families.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

      a.   Minutes for special virtual board meeting on April 20, 2020.
      b.   Minutes for special virtual board meeting on April 24, 2020.
      c.   Purchase orders dated March 10, 2020 through April 29, 2020 inclusive for the 2019-2020 school year.
      d.   Financial Reports.
      e.   Renewal of Contract with Healthcare Safety Solutions for 2020-2021. ($25,000 from 21-11-089)
      f.   Renewal of Pre-Engineering Academy Joint Program Agreement with Francis TuttleTechnology Center for the 2020-2021 year.
      g.   Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year.
      h.   Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year.
      i.   Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year. (4 ½ teacher salaries from 21-11-000)
      j.   Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2020-2021 year. ($105,000.00 from 21-11-421)
      k.   Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2020-2021 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from
21-11-122, 21-11-127, 21-11-023, 21-11-061)
      l.   Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Board members noted Marj Iven’s retirement and their appreciation for her service to the district. They also mentioned that her children attended Putnam City Schools and that her daughter was recently featured in a news story about health care professionals being on the front line in the fight against COVID-19.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENT B FOR THE 2020-2021 SCHOOL YEAR.

Cindy Gibbs made a motion to approve the renewal of employment for support staff as listed on Attachment B for the 2020-2021 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes commented on how highly valued support staff members are and that the schools and district couldn’t function without them. Cindy Gibbs offered her congratulations to support staff and agreed that they are very valuable. Board members echoed these sentiments.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL, MIDDLE SCHOOL AND ELEMENTARY ASSISTANT PRINCIPALS AT SITES TO BE DETERMINED PURSUANT TO 25 O.S. §207(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.

At 5:06 p.m., Cindy Gibbs made a motion to enter into executive session for the purpose of discussing possible employment/appointment of high school, middle school and elementary assistant principals at sites to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #7 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:35 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing possible employment/appointment of high school, middle school and elementary assistant principals at sites to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.

No action was taken.

ITEM #8 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A HIGH SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Edward Smith for the position of high school assistant principal at a site to be determined.

Cindy Gibbs made a motion to appoint Edward Smith as high school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said the administrative team also recommends Shane Austin for the position of high school assistant principal at a site to be determined.

Cindy Gibbs made a motion to appoint Shane Austin as high school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A MIDDLE SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Alyssa McElvany for the position of middle school assistant principal at a site to be determined.

Charity Avery made a motion to appoint Alyssa McElvany as middle school assistant principal at a site to be determined. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said the administrative team also recommends Jon Belt for the position of middle school assistant principal at a site to be determined.

Charity Avery made a motion to appoint Jon Belt as middle school assistant principal at a site to be determined. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Nancy Ingle for the position of elementary school assistant principal at a site to be determined.

Cindy Gibbs made a motion to employ Nancy Ingle as elementary school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Board members congratulated all the newly appointed/employed assistant principals.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:39 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

May 18, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, May 18, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, May 18, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, May 15, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Becky Gooch and Jay Sherrill; Dr. Fred Rhodes, Superintendent and Tina Losawyer, board clerk. Board member, Charity Avery was absent.

ITEM #2 – SUPERINTENDENT’S REPORT.
Congratulations to Joseph Harroz on being named the President of the University of Oklahoma. We are proud to claim him as a product of Putnam City Schools. Harroz graduated from PC North in 1985. His leadership was obvious, even in middle and high school. He served as Honor Society President at Hefner Middle School. At PC North, he was Vice President of SUN, Junior Class President, and he was named Mr. Panther. He was on National Honor Society for four years, a debater, and on the golf team. We have great pride, we now have the distinction of being able to claim that both the Mayor of OKC, David Holt, and the President of OU, Joseph Harroz are graduates of our school district.
The school year has officially ended; however, our commitment to feeding students has not. In April alone, we served almost 93,000 breakfasts and over 94,000 lunches to students. We are proud to continue to serve breakfast and lunch curbside for our Summer Meal Program.
Our Child Nutrition services was recognized in Joy Hofmeister’s “Snapshots of Success.” The State Superintendent thanked Putnam City for being one of the first school districts to begin serving meals to kids after the mandated shut down occurred. KFOR also covered our Summer Meal Program last week. Our cafeteria staff are frontline employees. Even in thunderstorms, they distribute meals outside, behind masks and gloves, and with a glowing positive attitude. We are grateful for their outstanding commitment to feeding our kids and interacting with them in a safe, socially distant way. Hours and locations for the Summer Meal Program can be found on our web site, www.putnamcityschools.org.
We are excited as we anticipate the opening of the new Capps Middle School this August. Everything is right on schedule for completion. There are plans to integrate a few of the historic items from the original building into the new. For example, the “Putnam City Central Wildcat” terrazzo floor has successfully been removed from the original site and will be integrated into the new building. We appreciate the leadership of Cecil Bowles and his Operations Team for all their work overseeing this major bond project. We appreciate Melani Mouse and the Academic Team for all their work to successfully prepare for dynamic instructional opportunities for students. We appreciate principal James Burnett and his team as they have been working to implement a multi-year process to be ready for day one of the new Capps. The new Capps Middle School is only possible because of the support of our patrons and the support of our School Board. We thank you! Capps Middle School will be a showplace, a model school that will become known nationally not only for its unique design, but also for its utilization of cutting-edge technology and learning opportunities for students.

       a.   Minutes for special virtual board meeting on May 4, 2020.
       b.   Purchase orders dated April 30, 2020 through May 13, 2020 inclusive for the 2019-2020 school year.
       c.   Financial Reports.
       d.   March Activity Fund Cash Summary
       e.     Activity Fund Transfer List
       f.     Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE NEGOTIATING TEAM FOR THE 2020-2021 SCHOOL YEAR.

Cindy Gibbs made a motion to approve the Negotiating Team for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto asked Dr. Rhodes if this was going to be a normal process. Dr. Rhodes responded that every year the negotiating team looks forward to getting together and stated there is a great relationship and appreciation of Eric Winkle’s leadership with the PCACT. He said virtual meetings will begin soon and hopefully at some point will become non-virtual meetings. Dr. Rhodes expressed that the team is very eager to get started in the process.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED GIFTED EDUCATION IDENTIFCATION MATRIX.

Cindy Gibbs made a motion to approve Revised Gifted Education Identification Matrix. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH STUDIES WEEKLY FOR K-4TH GRADE SOCIAL STUDIES WORKBOOKS AND ONLINE RESOURCES. ($326,745.00 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Studies Weekly for K-4th grade Social Studies workbooks and online resources. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. COURSES INCLUDE: WORLD HISTORY, US HISTORY, GOVERNMENT, SOCIOLOGY, AP GEOGRAPHY AND INTERNATIONAL STUDIES. (328,088.12 FROM 20-11-19)

Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for High School Social Studies textbooks and online resources. Courses include: World History, US History, Government, Sociology, AP Geography and International Studies. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CLAIRMONT PRESS FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR OKLAHOMA HISTORY COURSES. ($24,835.48 FROM 20-11-091)

Becky Gooch made a motion to approve agreement with Clairmont Press for High School Social Studies textbooks and online resources for Oklahoma History Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked if the included online resources supplemented the current curriculum and allowed for additional use, and that it’s not only for learning at home. Dr. Rhodes affirmed this to be true. He said current adoptions are no longer 5 years, but are now 6 years and online resources will be used in the classroom and are not just for virtual learning. Dr. Rhodes also stated Team is working on a plan if it becomes necessary to revert back to a continuous learning model.

Becky Gooch asked if online resources qualify to be funded by State and Federal Government “Covid19 Relief Money.” Dr. Rhodes explained how the Covid19 funds will be allocated through Federal Title Programs and said they are very broad as far as what they can be spent on. He said we don’t have a dollar amount yet, but Shannon Meeks and Dr. Keely Frayser will be taking part in online tutorials regarding what the funds can be used for.

ITEM #10 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR 5TH GRADE SOCAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. ($149,445.20 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for 5th grade Social Studies textbooks and online resources. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH MCGRAW HILL FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR STREET LAW COURSES. ($18,897.00 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with McGraw Hill for High School Social Studies textbooks and online resources for Street Law Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH HOUGHTON, MIFFLIN, HARCOURT FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AFRICAN AMERICAN HISTORY COURSES. ($8,100.00 FROM 20-11-091)

Jay Sherrill made a motion to approve agreement with Houghton, Mifflin, Harcourt for High School Social Studies textbooks and online resources for African American History Courses. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch asked about moving towards district driven online textbooks created by staff. Dr. Rhodes verified we are doing this in some content areas, but Social Studies is not one of them. He said part of the reason is because our curriculum needs to line up with State standards. Dr. Rhodes clarified everything we are creating in-house will do that, but some textbooks line up so well, we are purchasing them as opposed to creating our own.

Becky Gooch asked if this was cost competitive since we pay teachers stipends and asked if was a good use of resources. Dr. Rhodes verified it was and briefly explained the state has very strict guidelines and selection process that must take place for textbook and online resource adoptions. He also said prices are all bid out to be state approved. Mrs. Gooch mentioned the state also has a textbook committee and knows how serious it is.

ITEM #13 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR 8TH GRADE SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. ($123.375.27 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for 8th grade Social Studies textbooks and online resources. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CENGAGE LEARNING, INC. FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AP EUROPEAN HISTORY COURSES. ($39,010.13 FROM 20-11-091)

Becky Gooch made a motion to approve agreement with Cengage Learning, Inc. for High School Social Studies textbooks and online resources for AP European History Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH BEDFORD, FREEMAN AND WORTH FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AP US HISTORY, AP GOVERNMENT AND AP PSYCHOLOGY COURSES. ($80,170.29 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Bedford, Freeman and Worth for High School Social Studies textbooks and online resources for AP US History, AP Government and AP Psychology Courses. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION AND VOTE ON MOTION TO AUTHORIZE THE BOARD TO CONTINUE TO CONDUCT VIRTUAL BOARD MEETINGS FOR SO LONG AS THE LAW ALLOWS AND TO AUTHORIZE THE SUPERINTENDENT THE DISCREATION, IN CONSULTATION WITH BOARD PRESIDENT, TO DETERMINE IF A BOARD MEETING IS VIRTUAL OR IN PERSON.

Jay Sherrill made a motion to authorize the Board to continue to conduct virtual Board meetings for so long as the law allows and to authorize the Superintendent the discretion, in consultation with the Board President, to determine if a Board meeting is virtual or in person. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes stated that the Putnam City Board had previously adopted a resolution for board meetings to occur virtually in April and May. With this being the last meeting in May, moving forward there are no provisions in place to continue virtual meetings. Dr. Rhodes said after working with legal counsel, this motion would allow the Board President and Superintendent to determine if virtual meetings are needed. Dr. Rhodes recommended June meetings continue as virtual, and hopes July meetings can revert back to in-person meetings. He also stated we will follow Covid19 Healthcare guidelines.

ITEM #17 - CONSIDERATION OF AND VOTE TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINMENT OF AN ELEMENTARY ASSISTANT PRINCIPAL AT SITES TO BE DETERMINED PURSUANT TO 25 O.S. §307(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.

At 5:21 p.m., Cindy Gibbs made a motion to enter into executive session for the purpose of discussing possible employment/appointment of an elementary assistant principal at site to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:28 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Becky Gooch, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of discussing possible employment/appointment of an elementary assistant principal at site to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.

No action was taken.

ITEM #19 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY ASSISTANT PRINCIPAL AT A SITE TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Kristen Parker for the position of elementary assistant principal at a site to be determined.

Cindy Gibbs made a motion to appoint Kristen Parker as elementary assistant principal at a site to be determined. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board President, Gail LoPresto, congratulated Ms. Parker for being a newly appointed/employed assistant principal.

ITEM #20 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:31 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

June 8, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, June 8, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, June 8, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, June 5, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Becky Gooch, Charity Avery and Jay Sherrill; Dr. Fred Rhodes, Superintendent and Sandy Lemaster, board clerk.

ITEM #2 – SUPERINTENDENT’S REPORT.

An Open Letter to Dr. Melani Mouse:

On behalf of the entire Putnam City School Community, we want to congratulate you on your 25th year, your Silver Anniversary of service to Putnam City. For the last 25 years of your professional career, you have dedicated yourself to serving the top District in the State of Oklahoma. Your loyalty to the District is unprecedented because today, five to ten years in any role or with any organization is commendable. The fact that you have served 25 years, speaks to your loyalty and dedication to Putnam City.

During your long tenure with the District, change doesn’t even begin to describe what you have experienced. Changes in leadership styles, changes in demographics, changes in scheduling, professional development, places of learning; the list is endless. In leadership, you have worked with four different superintendents, numerous school board members and administrators. You have seen scheduling go from a traditional schedule to block schedule, a hybrid and back to traditional. You have lived the volley of educational initiatives from OBE, Back to Basics, NCLB, Common Core to Oklahoma Academic Standards. In technology, you have seen it transform from one desktop computer for teacher-use, to one-to-one technology for students. You have weathered these numerous changes with great dignity, grace and professionalism; always lending your support to do what is best for students, the heart of every decision to be made in public education.

Under your leadership, the district has been known as a leader among leaders. You have led the way for the district to be innovative, progressive, on the cutting-edge of new initiatives. Because of your leadership, the district’s reputation is held in the highest regard across the state. Fellow educators often ask, “What is Putnam City doing?” because they have confidence and trust in a well-formulated model plan.

You have made it a personal mission to help others grow professionally. Teachers who come to be a part of the Putnam City family, often comment on the outstanding professional development opportunities provided by our District. Through programs such as aspiring administrators, you have been a mentor and provided opportunities for educators to develop leadership qualities. By demonstrating a special interest in each, they have become successful leaders across the State.

On a personal note, you have been my right arm, my anchor to provide guidance and wisdom during my tenure as Superintendent. I appreciate your calm demeanor and the confidence demonstrated when tough decisions have to be made. I will always cherish our graduation experiences together as thousands of seniors walk across the stage and are proudly declared graduates of Putnam City Schools, the highlight as each school year comes to a close.

We wish you only the best as you join an outstanding team with OKC Public Schools. Under the leadership of Superintendent Sean McDaniel, the OKC District is making great progress. He leads boldly, confidently and with great humility; a rare find in leadership today. We congratulate you as you take this next step in your career.

          a. Minutes for special board meeting on May 18, 2020.
          b. Purchase orders dated May 14, 2020 through June 03, 2020 inclusive for the 2019-2020 school year.
          c. Financial Reports.
          d. Activity Fund Transfer List.
          e. Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education. ($50.00 per referral from 21-11-005)
          f. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services. (Not to exceed $12,000.00 from 21-11-596)
          g. Renewal of Revised Agreement with MacSpec for financial software and support for the 20-21 school year. ($9,600 from 21-11-094)
          h. Renewal of Basic Legal Services Agreement with The Center for Education Law for 2020-2021. ($700.00 from 21-11-005)
          i. Renewal of Contract with City of Oklahoma City for school crossing guards for 2020-2021. (Not to exceed $ 22,680.00 from 21-11-005)
          j. Renewal of iObservation Subscription Agreement with Learning Sciences for 2020-2021 school year. ($54,000.00 – 21-11-107)
          k. Consideration of and vote on motion to approve renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2020-2021 year. ($3.244 per meal from 21-22-385)
          l. Renewal of Agreement with Chance to Change for employee assistance program for 2020-2022.(Not to exceed $20,000.00 from 21-11-089)
          m. Renewal of Service Agreement with OSSBA for unemployment claims management for the 2020- 2021 year. ($16,170.00 from 21-11-089)
          n. Renewal of Agreement with Spot My Bus for GPS tracking system. ($45,936.00 from 21-74-190)
          o. Renewal of Service Agreement with Clearwater Enterprises (Estimated 40% savings from 21-11-005)
          p. Renewal of Professional Services Agreement with Community Intervention Center for 2020-2021. ($16,000.00 from 21-11-005)
          q. Elementary and Secondary Contracts.
          r. Overnight Travel.
          s. Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto asked if contract renewals are always listed on the consent agenda or if they should be voted on individually, especially if for a large amount.

Dr. Rhodes said during the month of June the district receives many renewal contracts that begin July 1st. He explained renewal contracts, typically are listed under the consent agenda. Dr. Rhodes said board members could pull out any one item for discussion if desired.

Jay Sherrill said he understood why renewal contracts were listed on the consent agenda, but suggested the board consider establishing, in policy, a dollar limit for renewals being listed on the consent agenda. Anything that would exceed that specified amount could be listed separately.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED 2020-2021 DISTRICT SCHOOL CALENDAR.

Jay Sherrill made a motion to approve Revised 2020-2021 District School Calendar. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said many suggestions have been made on how to best prepare for this coming school year with the Covid-19 situation. He proposed the district’s recommendation for students to begin school on Friday, August 21st, instead of the current scheduled date of Thursday, August 20th. Thursday would become a professional development Distance Learning Day, allowing teachers to be well prepared to deliver services needed. The previously scheduled professional development day on October 19th would be a distance learning day “dress rehearsal.” While Dr. Rhodes acknowledged the very best was done this spring, and a lot was learned, he expressed we can still do a better job with distance learning.

Dr. Rhodes shared that the 2020 bond money has been released and that Cory Boggs, Dr. Keely Frayser and their teams are working together to ensure we have the very best program for this fall.

Charity Avery asked how distant learning will work for special needs students. Dr. Rhodes said Scott McCall and his team are working on a plan and are using the framework from the state department to address this.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AUTOMOTIVE LEASE/PURCHASE AGREEMENT WITH WELCH STATE BANK. ($10,123.50 ANNUAL WITH 4 RENEWAL OPTIONS 20-77-266)

Becky Gooch made a motion to approve Automotive Lease/Purchase Agreement with Welch State Bank. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, nay.

Gail LoPresto was curious if the board has ever voted on anything like this before for an automobile. Dr. Rhodes said in the past used vehicles were purchased. He explained it would be a 5-year plan and at the end of the lease, the vehicle could be purchased. He said the price of the lease/purchase would save the district money.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LETTER OF INTENT WITH SODEXO INTEGRATED FACILITIES MANAGEMENT FOR FACILITIES MANAGEMENT SERVICES.

Charity Avery made a motion to approve Letter of Intent with Sodexo Integrated Facilities Management for facilities management services Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill said he would approve this Letter of Intent motion, but expressed that a critical look needs to be taken at how a possible outsourcing could affect employees, the district and costs over time. He said he will look forward to seeing the details in the contract.

Dr. Rhodes said if this is a yes vote, the district would work with both District and Sodexo attorneys to write a comprehensive contract. The target date to vote on a contact is June 22nd. Group meetings are tentatively scheduled for June 15th and 16th. These meetings would give Sodexo the opportunity to visit with Putnam City employees.

Board members expressed concerns they have heard from current Putnam City employees, including some who are close to retirement. Dr. Rhodes assured the board that situations such as length of time before retirement would be reviewed to address concerns and to make the best decision for the district and those employees that would be impacted. Dr. Rhodes confirmed approximately 200 staff would be affected and that correspondence would be drafted and sent out after a contract is approved.

Gail LoPreso noted this is the only bid received and the commitment that it takes to put together a bid proposal often limits the number of proposals that a district receives. Dr. Rhodes shared qualifications and procedure requirements and stated that Sodexo specializes in working with school districts.

Board members also shared concerns regarding work order procedures and tracking key performance indicators. It was suggested a demonstration be given for board members to see Sodexo’s process and what happens when K.P.I.’s are not met. Becky Gooch stated “we have to fix a problem, not create a problem.”

Gail LoPresto said it was her understanding that any Putnam City employee working in this area would be offered an opportunity of employment with Sodexo. Jay Sherrill also asked about compensation and having a benefits analysis for employees that may be affected. Dr. Rhodes confirmed all these things are the details that need to be weighed.

ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:48 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

June 11, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Thursday, June 11, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Thursday, June 11, 2020 at 12:00 p.m. The agenda and meeting notice were posted on Wednesday, June 10, 2020 at 12:00 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 12:03 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent; Sheradee Hurst, Communications Director and Sandra Lemaster, board clerk.

ITEM #2 – CONSIDERATION OF AND VOTE ON A RESOLUTION CONDEMNING RACISM AND AFFIRMING THE DISTRICT’S COMMITMENT TO AN INCLUSIVE SCHOOL ENVIRONMENT FOR ALL.

Becky Gooch made a motion to approve a Resolution Condemning Racism and Affirming the District’s Commitment to an Inclusive School Environment for All. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

WHEREAS, members of the Putnam City Schools Board of Education, as well as the Putnam City Public Schools staff, are saddened and outraged by recent events that demonstrate the prejudice and injustice that persists in our country;

WHEREAS, racism and hate have no place in our schools or our society, and we must protect the Constitutional rights of every person who lives, works, and learns in our community;

WHEREAS, we cannot be silent. We urgently must act to stop the racial injustice that harms and anguishes people, who are our family, friends, neighbors, students, staff members and fellow Americans;

WHEREAS, we must listen. Those who have endured discrimination and intolerance deserve to be heard as they share the stories and truth about their experiences and feelings, and we must seek with great empathy to understand their challenges and their pain;

WHEREAS, we must learn. It is time to engage our community in meaningful and honest conversation about racial inequality, to build alliances with those committed to justice for all, and to work together to support our shared conviction that racism must end;

WHEREAS, we must lead. Each of us, individually and collectively, is responsible for nurturing an anti-racist learning environment where every child is respected and valued for who they are, regardless of their skin color. We must actively prevent racial bias with continued district policies, practices, and actions;

WHEREAS, we must do better. Our district will strive to be a safe place in our community and a beacon of light for the world, as we build and strengthen trust with those we serve, and we model the acceptance of all people.

THEREFORE, BE IT RESOLVED that we, members of the Putnam City Schools Board of Education, stand steadfast in our commitment to foster an inclusive educational environment where every student, teacher, support professional, parent and community member is treated with dignity and respect, as well as our commitment to continue fighting for racial justice and human and civil rights for all.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 12:15 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

June 22, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, June 22, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, June 22, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, June 19, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Charity Avery and Becky Gooch; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.

ITEM #2 – PRESENTATION – SODEXO OPERATIONS, LLC. – FACILITIES MANAGEMENT SERVICES PROPOSAL.

Chuck Thomas and BJ Mandelstam with Sodexo thanked board members and the district for the opportunity to submit a proposal and contract to the district for facilities management services. Mr. Thomas provided background information on Sodexo saying they had been working with Putnam City for 30 years, employ more than 150,000 employees in North America at 13,500 sites and provide services to schools, universities, hospitals and other businesses as well as Disney World and the U.S. Marine Corps.

Mr. Thomas thanked the 200+ Putnam City employees that met with Sodexo in town hall style meetings last week to review the Sodexo presentation and to share their thoughts and concerns moving forward. He indicated that the main goal of those meetings was to try to match the benefits that Putnam City custodial/maintenance/grounds/energy employees currently receive including:

•   Current wages, hours and pay.
•   Current PTO including 12 annual sick days and vacation schedule (maximum 15 vacation days after 5 years of service).
•   Nine paid holidays/3 paid personal days.
•   Recognizing Putnam City hire date for benefit eligibility, 401k vesting and PTO accrual with Sodexo.

He stated that the employees transitioning to Sodexo payroll would continue to be a part of the Putnam City family. He recognized the current facilities team’s commitment to quality and feels that Sodexo could provide more resources, tools, training and leadership to enhance facility services.

In summary, Mr. Thomas said the focus of Sodexo would be to partner with Putnam City to provide:
•   A best in class facilities management program.
•   Build a strong foundation with specific building information and data.
•   New communication and quality assessment tools including a computerized maintenance management system.
•   High caliber leadership teams to meet the district’s needs for recording, training, personnel management and facilities management expertise.
•   Continually work with the district to evaluate, build and enhance the facilities management program.
•   Seamlessly transition the current program so it allows Putnam City to continue to achieve educational results.

BJ Mandelstam said that Sodexo is prepared to transition quickly and address the identified needs and gaps in the current facilities management program to deliver results within a short lead time.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SODEXO OPERATIONS, LLC. FACILITIES MANAGEMENT SERVICES FOR THE 2020-2021 FISCAL YEAR. ($8,065,000.00 FROM 21-11-005; $2,310,000.00 FROM 21-21-005; PAID IN 12 MONTHLY INSTALLMENTS.)

Prior to a motion, district legal counsel, Laura Holmes, recommended the motion should include language that any amendments to the agreement would be subject to review by legal counsel and the board could delegate authority to the superintendent to approve those amendments once reviewed by legal counsel. She indicated that was normal procedure when elements of an agreement are still being finalized.

Jay Sherrill made a motion to table the vote on the Sodexo Facilities Management Services Contract. Charity Avery seconded the motion. Vote: Sherrill, Aye; Avery, Aye; Gooch, Nay; Gibbs, Nay; LoPresto, Nay.
Discussion prior to the vote is summarized below:

Jay Sherrill based the motion to table on the following points:

•   Concern that the board was being asked to vote on a contract before it was finalized and fully executable.
•   Facilities management represents approximately 250 employees and 6-8 percent of the district’s budget.
•   Suggested the board needed more time to consider the proposal and give it due diligence.

Becky Gooch asked for clarification on what was still being negotiated and if the board could vote on any amendments instead of delegating that authority to the superintendent. The following items being negotiated were identified:

•   Facilities employees within 2 years of retiring from the Oklahoma Teacher Retirement system would continue as Putnam City employees and would be addressed within an amendment to the contract
•   Buyback language was omitted in regards to reimbursement of investments made by Sodexo should the district terminate the contract early. The buyback language would need to be negotiated and included in the amendment.
•   The board could request that they vote on any amendments to the contract

Dr. Rhodes asked Laura Holmes to explain the timeline of the agreement. Ms. Holmes indicated that should the board approve the contract, the agreement would go into effect upon approval by both parties with employees transitioning to Sodexo payroll on July 20th, 2020. Ms. Holmes also stated that the outcome of the vote would affect workers compensation insurance premiums since those are based upon the district’s salary expenses so, even if tabled, there is a sense of urgency for the contract to be voted upon prior to the start of the new fiscal year. The savings in insurance premiums were estimated to be about $170,000.

Jay Sherrill read the following statement: “I want everyone to understand my thought process behind my vote. I believe there are situations where a services company can provide value to an organization. A vendor that focuses on facilities management can provide better execution through processes, technology, and supply chain. Outsourcing makes sense when a vendor creates value and efficiencies that otherwise could not be achieved. I believe we as a district should do our due diligence and always review this type of opportunity. I appreciate the Superintendent for bringing this opportunity to us. We owe it to the taxpayers to ensure we are following best practices and providing a high level of execution for the community.

After much consideration and review of the contract terms, I continue to have concerns with outsourcing our entire operations to Sodexo in such a quick manner. I have clearly expressed my specific concerns to Dr. Rhodes, Mr. Bowles, Sodexo management, and now officially am stating to my Honorable peers on this board. I urge that we slow down this process to fully consider the impact this may have as we are in this uncertain time. This has an impact on our employees, some serving as many as 30+ years with Putnam City Public Schools. To outsource without seeing a reduction in our costs, and poor terms in a contract, seems reckless, and I intend to vote no for these reasons.”

Charity Avery said she understood the significance of making a decision before the start of the new fiscal year but she had concerns about entering into a contract too quickly especially with it impacting so many employees.

Gail LoPresto expressed the following concerns:
•   Timing to make a decision felt rushed.
•   While several board members attended some of the Sodexo meetings, there was not a regular board meeting with public participation on the agenda prior to the vote.
•   Building funds being used to cover $2.3 million of the contract expense.
•   Questioned if facilities employees transitioning to Sodexo would receive different benefits than Sodexo food service employees currently working at Putnam City sites.
•   The difference between the retirement programs offered by Putnam City and Sodexo: pension plan vs. 401k.
Becky Gooch shared the following:
•   There have been issues with facilities services currently being provided which prompted the district to research outsourcing.
•   Received more positive employee comments than negative during the Sodexo meeting she attended.
•   Of the 200+ employees that would be affected, she received e-mails or phone calls from 17 employees.
•   Sodexo offers affordable insurance premiums for those covering family members when compared to premiums for plans offered through Putnam City.
•   Supported voting on the contract instead of tabling the item.

Cindy Gibbs commented as follows:
•   She attended Sodexo meetings and spent many hours researching the proposal and the impact to the district and the affected employees.
•   A total of 14 employees that would be affected contacted her directly with a mixture of negative and positive comments.
•   She contacted a district of similar size that transitioned to Sodexo last year and listed several advantages that district shared with the overall sentiment being that district was in a better place than they had been previously.
There was discussion regarding the $2.3 million coming from building funds that it was not “new” money but was departmental budget already allocated to building funds. Dr. Rhodes confirmed that the building funds could be used as proposed. Mrs. LoPresto suggested that might not be the best use of the funds long-term.
After the vote to table the motion failed, Becky Gooch made a motion to approve contract with Sodexo Operations, LLC. Facilities Management Services for the 2020-2021 fiscal year. Cindy Gibbs seconded the motion. Vote: Sherrill, Nay; Avery, Nay; Gooch, Aye; Gibbs, Aye; LoPresto, Nay.

Becky Gooch suggested there be an executive session at the next board meeting to discuss personnel and facilities management since the outsourcing contract did not pass. She also encouraged the public to vote in the June 30th primary and school board election.

ITEM #4 – SUPERINTENDENT’S REPORT.

We appreciate all the efforts of everyone involved in the process of drafting an agreement to look at the concept of Sodexo managing District facilities. The Sodexo people have been great to work with on this! We have an awesome Administration TEAM, who worked along with Laura Holmes, diligently and tirelessly to collaborate with Sodexo to make sure every “I” was dotted and every “t” was crossed.

At the top of the list, after what is best for our students, has been the goal to make sure PC Employees are taken care of. The collaboration process has truly been amazing to watch. It shows what you are able to accomplish by working together. My job as superintendent is to work with the Administration TEAM to bring ideas for consideration to the board. We so appreciate the time you have put into analyzing and studying this concept. I’ve never seen a board who cares more about doing what is best for our students and entire school community. Our patrons have the greatest confidence in you and we all appreciate that tremendously.

Thank you, to all!

     a.   Minutes for special board meeting on June 8, 2020.
     b.   Minutes for special board meeting on June 11, 2020
     c.   Purchase orders dated June 4, 2020 through June 17, 2020 inclusive for the 2019-2020 school year.
     d.   Financial Reports.
     e.   Activity Fund Transfer List.
     f.   Obsolete and/or Surplus Items.
     g.   Renewal of Agreement with Chance to Change for student assistance for 2020-2021.(Not to exceed $15,000.00 from 21-11-005)
     h.   Renewal of PowerSchool Support Agreement for 2020-2021. ($100,688.89 from 21-11-094)
     i.   Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for 2020-2021. ($1,355,028.00 from 21-11-005)
     j. Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery. ($986,182.00 from 21-21-005)
     k.   Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for 2020-2021. (No Cost to District)
     l.   Renewal of Contract with Hearts for Hearing for audiological services for 2020-2021. ($25,000.00 from 21-11-621)
     m.   Renewal of Contract with Positive Changes for educational services for 2020-2021. ($1,000.00 from 21-11-621)
     n.   Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for 2020-2021. (No Cost to District)
     o.   Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for nursing student experience for 2020-2021. (No Cost to District)
     p.   Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for OT/PT student experience for 2020-2021. (No Cost to District)
     q.   Renewal of Agreement with Compliance Resource Group for substance abuse testing for 2020-2021. (Not to exceed $15,000.00 from 21-11-005)
     r.   Renewal of Subscription with Pearson for AimsWeb Plus benchmarking/assessment product. ($62,400.00 from 21-11-111)
     s.   Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product. ($72,000.00 from 21-11-111)
     t.   Renewal of Subscription with Quaver Music for elementary music curriculum license. ($34,440.00 from 20-11-091)
     u.   Renewal of Agreement with Reading Plus for middle school site license subscription. ($48,000.00 from 21-11-111)
     v.   Renewal of agreement with IXL Learning interactive online license fee and 4 virtual Professional Development sessions. ($52,594.00 from 21-11-014)
     w.   Renewal of Agreement with the Putnam City Public Schools Foundation for 2020-2021.
     x.   Renewal of Service Agreement with Waste Management of Oklahoma. ($136,020.00 from 21-11-005)
     y.   Renewal of Agreement with Department of Rehabilitation Services. (No Cost to District)
     z.   Renewal of Participation Agreement with SNU School for Children for IDEA services. (Proportionate amount based on student count from 21-11-625)
     aa.Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services. (Proportionate amount based on student count from 21-11-625)
     bb.Renewal of Participation Agreement with Messiah Lutheran School for IDEA services. (Proportionate amount based on student count from 21-11-625)
     cc.Renewal of Contract with Total Wellness for on-site vaccination clinics for Putnam City students and employees. (No Cost to District.)
     dd.Renewal of Contract with Saarah Joyce, school psychologist/independent contractor for 2020-2021. (Not to exceed $5,000.00 from 21-11-621)
     ee.Renewal of Contract with Lissa Wright, school psychologist/independent contractor for 2020-2021. (Not to exceed $ 1,000.00 from 21-11-621)
     ff.Renewal of Contract with Larissa Hensley, speech language pathologist/independent contractor for the 2020-2021 school year. ($20,000 from 21-11-625)
     gg.Renewal of Contract with April “Nikki” Keck, certified VI teacher and orientation and mobility training specialist for 2020-2021. (Not to exceed $2,000.00 from 21-11-621)
     hh.Renewal of Contract with Sue Fiaccone, school psychologist/independent contractor for 2020-2021. (Not to exceed $5,000.00 from 21-11-621)
     ii.Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for the 2020-2021 school year. (Not to exceed $20,000 from 21-11-621)
     jj.Renewal of Agreement with Oklahoma City-County Health Department for 2020-2021. (No Cost to District)
     kk.Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto noted, at one time, insurance renewals were not included on the consent agenda because they represented such a large expenditure.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2020-2021 FISCAL YEAR AND PREPARATION OF THE FY2021 ESTIMATE OF NEEDS ($54,000.00 FROM 21-11-005)

Jay Sherrill made a motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2020-2021 Fiscal Year and preparation of the FY2021 Estimate of Needs. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY APPROPRIATION FOR FISCAL YEAR 2020-2021.

Becky Gooch made a motion to approve Temporary Appropriation for fiscal year 2020-2021. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE OPEN TRANSFERS FOR 20-21.

Cindy Gibbs made a motion to approve Open Transfers for 20-21. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked for clarification of the timing and process for Open Transfers. Dr. Rhodes clarified that Open Transfers represent transfers from other districts and there are state mandated deadlines by which those transfers must be approved or denied so that families can plan accordingly.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT COMMUNICATIONS UTILITY EASEMENT TO TRISTAR INVESTORS, LLC. AT NEW CAPPS MIDDLE SCHOOL.

Cindy Gibbs made a motion to grant communications utility easement to TriStar Investors, LLC. at new Capps Middle School. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members asked for clarification as to what type of easement is being voted on. Dr. Rhodes indicated the communications easement includes access to maintain above and below ground tower, fiber, cables, etc.

In relation to Capps Middle School, Jay Sherrill said he had an opportunity to tour it recently and said that it is a world class facility.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EVENING ALTERNATIVE EDUCATION SCHEDULE AND DEREGULATION APPLICATION FOR 2020-2021.

Cindy Gibbs made a motion to approve Evening Alternative Education Schedule and Deregulation Application for 2020-2021. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PUTNAM CITY ACADEMY SOAR SCHEDULE AND DEREGULATION APPLICATION FOR 2020-2021.

Becky Gooch made a motion to approve Putnam City Academy SOAR Schedule and Deregulation Application for 2020-2021. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DEREGULATION APPLICATION FOR LIBRARY MEDIA SPECIALIST FOR KIRKLAND EARLY CHILDHOOD CENTER FOR 2021-2023.

Becky Gooch made a motion to approve Deregulation Application for Library Media Specialist for Kirkland Early Childhood Center for 2021-2023. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR NEW TENNIS CENTER. (5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-285)

Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City High School for New Tennis Center. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch noted that Putnam City North and Putnam City West would also be getting tennis facilities at their schools as part of the 2020 Bond that was passed in February. Dr. Rhodes said the tennis facilities for Putnam City North and Putnam City West will be included in the 2021 release of bond funds. The Putnam City High School Tennis Center will be located across Ann Arbor just southwest of the school.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS AT PUTNAM CITY HIGH SCHOOL FOR NEW TENNIS CENTER. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-285)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Kerr 3 Architects at Putnam City High School for New Tennis Center. Jay Sherill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUBSCRIPTION TO SMARTMUSIC FOR SECONDARY BAND AND ORCHESTRA CURRICULUM FOR THE 20-21 SCHOOL YEAR. ($21,000 FROM 20-11-091)

Cindy Gibbs made a motion to approve Subscription to SmartMusic for secondary band and orchestra curriculum for the 20-21 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH KELLY SPORTS PROPERTIES FOR WEB HOSTING, GRAPHIC DESIGN & SERVICES. ($12,000 FROM 21-11-828)

Cindy Gibbs made a motion to approve Agreement with Kelly Sports Properties for web hosting, graphic design & services. Becky Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members Gail LoPresto and Jay Sherrill asked for clarification of the contracted amount payable to Kelly Sports Properties since sponsorships through KSP typically brings in revenue to the district. Dr. Rhodes noted that Kelly Sports has brought in more than $560,000 to the district through sponsorships over the past five years. The current agreement with KSP is set to expire on June 30th. KSP has expanded the services and products they provide; however, the agreement presented tonight extends only the web management and print services which the administration feels are the services that are the most beneficial to the district.

Becky Gooch recognized Dr. Dick Balenseifen for his leadership of the district’s athletic programs and for being the face of athletics for the district. She thanked him and his staff for their hard work in promoting and improving athletic programs, facilities, equipment and uniforms.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion to adjourn at 6:14 p.m. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

July 6, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, July 6, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 6th, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 3rd, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF OFFICER OF HUMAN CAPITAL.

Patricia Balenseifen, Chief Officer of Human Capital, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – INFORMATION AND STAFF REPORTS:

Organization of Board of Education for 2020-2021; election of president, vice-president, clerk of the board, deputy clerk and encumbrance clerk.

Becky Gooch made a motion to nominate Cindy Gibbs for President. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Charity Avery made a motion to nominate Jay Sherrill for Vice-President. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill made a motion to nominate Sandy Lemaster for board clerk. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch a motion to nominate Tina Losawyer for deputy board clerk. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Charity Avery made a motion to nominate Fonda Watkins for encumbrance clerk. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – PUBLIC PARTICIPATION.

Two 2020 Putnam City North graduates, Paige Bush and Madison Lonteen spoke about graduation ceremony ideas for their class.
Paige spoke first and provided hand-outs to the board to support her proposal. The hand-out listed several measures that could be taken to ensure a safe ceremony. She closed by stating she attended Putnam City Schools for 13 years and said the environment we are living in today is showing us we must find new ways to have events. Madison, who also attended Putnam City Schools for 13 years, spoke about learning to be an individual and standing up for what you believe in. She asked for all 2020 seniors and their families to be allowed closure.

Cindy Gibbs thanked both participates for coming and said it was obvious a lot of thought was put into this.

ITEM #4 – SUPERINTENDENT’S REPORT.

Dr. Rhodes congratulated Gail LoPresto on her reelection to the Board and announced Christina Mitchell’s
appointment as an Administrative Intern at Western Oaks Middle School.

Return to Learn:
Thank you to parents and teachers who completed the recent Return to Learn survey. We are in the process of
compiling the results. The parent survey showed that almost 70% of parents intend for their children to return
to traditional on-site school this fall. The results show that exposure to COVID-19 is the top concern of parents
followed by mental health of students. The District is working on a plan that is best for students and staff. An
announcement regarding the Return to Learn plan will be made on July 14th. Online enrollment will also be
announced on July 14th. There will be more details to come.

Congratulations:
Congratulations to District Athletic Director, Dr. Dick Balenseifen, on being awarded the State Award of Merit
by the National Interscholastic Athletic Administrators! Dr. Balenseifen has served as District Athletic Director
for nine years at Putnam City. We appreciate his leadership which has advanced the District to the next level in
all the athletic programs offered to students.
There is more good news to share from PC Athletics! Congratulations to PC High senior, Bobby Wood for
being named the Gatorade Oklahoma Boys Track & Field Athlete of the Year. Wood is the first Gatorade
Oklahoma Boys Track & Field Athlete of the Year to be chosen from PC High School. The award, which
recognizes not only outstanding athletic excellence, but also high standards of academic achievement and
exemplary character demonstrated on and off the field, distinguishes Wood as Oklahoma’s best high school
boys track & field athlete. He is now a finalist for the national award. Wood will be attending Stanford in the
fall.

Facilities Management: And finally, I wanted to report that we are working on a plan to improve the
management of District facilities. Following the last school board meeting, I immediately formed a task force to
start looking at resolutions. The task force met on Wednesday. On Thursday, I met with the first of many focus
groups comprised of employees in these departments, to hear their ideas about how we can improve. This
process will take time, but it is an important part of the process in sound decision making. My goal is to
continue meeting with focus groups until I have had an opportunity to meet with all employees. Ideas presented
during focus group meetings will be shared with the task force. And once the task force has resolutions, we will
be making recommendations to the Board.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill initially had no comments, but after Becky Gooch announced her resignation he said that no one
was more passionate on the behalf of each child than Becky. He said she was a model member, thanked her and
said he was blessed to serve with her.

Charity Avery appreciated all attendees and was glad to meet in person. She said she was looking forward to the
next school year.

Becky Gooch read the following open letter to the Board:

They say that “time flies when you are having fun” and I can attest to the fact that the last twelve years have been fun, and sometimes frustrating, and sometimes infuriating - but more often they have been exciting, fulfilling, engaging and life changing. They also say “all good things must come to an end” - not sure who “they” are but I know that “they” were right. In the Book of Ecclesiastes, Chapter 3, the writer laments on the fact that for every activity under the sun, there is a season. Tonight I announce that my season as an incredibly proud member of the Putnam City School Board is ending. But of course, I don’t go quietly, no not me. I have things to talk about if you will indulge me.

First and foremost, thank you. Thank you for letting me walk alongside you for the last 12 years. Thank you for your kind words, your encouragement, your patience and for teaching me the ever-changing business of public education. I love Putnam City Schools. As many of you know, I was a Rollingwood Rocket for 3 years before we moved to Texas. Tracey went to Lake Park, Western Oaks and graduated from PCW in 1983. Kendall and Maggie graduated from PC North in 2013 and 2014. Tanner, Trey and Tate graduated from PC West in 2015, 2017, and 2018. We are truly a Putnam City family and that will never change.

I am so proud to be associated with our district. I love how committed we are to the arts in our district, athletics and academics - and did I mention how much I love our GOLD BALLS?! I have loved test monitoring, subbing, PTA / PTO meetings, selling popcorn and popsicles, booster meetings, chaperoning and decorating for dances - the list could go on and on. Friday nights will also be high school football nights for the Gooches - so just save us a seat in the press box! In the last few years at work, I have loved seeing our kiddos come to the Capitol - Silver Strings, Christmas tree decorating and teachers, parents and students interacting with our elected officials advocating for our schools. We have so many amazing things to be proud of in our district.

Five years ago this October, our world collapsed one early Monday morning. The outpouring of love and support from our Putnam City family was unlike anything I have ever witnessed. People just showed up and helped carry the girls and I through those first days, those first weeks and really through that first year. Thank you seems so inadequate but truly thank you for loving us so well and for stories, support and for remembering our Tracey. And then, more love when we added these precious Gooch men to our family. You have embraced Ron and instantly made him feel welcome and you have supported our new family with your love, encouragement and friendship. Again, thank you!

It’s time to step down and let someone else in my area serve the district. I know and respect the amazing people in my board area and I know there will be wonderfully talented and committed people who will want to serve and for that, I am appreciative and it makes this transition just a little bit easier. I feel that I should be blunt here - considering the timing of this decision. This has nothing to do with the spilt vote last meeting on the contract. A good board should disagree sometimes and believe me, we have disagreed before and we have always committed to voting how we feel and then moving on in a cohesive manner to do the good work of the district. I truly serve with the most selfless of individuals and I am proud to call each one a friend. This last meeting was no exception - there is work to be done and believe me, I know these servants will do the work to address each and every concern and issue and I have faith in this tremendous team of educators that serve our district. Dr. Rhodes and his team are the right people to continue to move this district ahead. Education is always the answer to the ills of society - we must continue to have the hard conversations, acknowledge the issues and make the changes to move ahead and I know that this Board and this administrative team are committed to doing just that because our students deserve this level of dedication. Our students are counting on us to do it right!

Simply put, I ran for the school board because of our girls and now I step off for the same reason. As most of you know, there is this pesky little state statute that will not allow family members of a School Board to be employed by the district. I am stepping down because our youngest daughter has been offered a wonderful position in our district and we, as a family, know that she will be a tremendous influence on her students and peers. The impact that a teacher can have on a child is life changing and I know that in my heart this is the right decision. Having both of our daughters teaching is extremely gratifying to this momma bear who knows and appreciates the importance of public education. This has been such an emotional decision but it’s right and it’s time. My resignation will be effective tomorrow so this will be my last board meeting as an official Board member. But, don’t you worry - I know how to show up and ask to do public participation! I am not gone - I’m sure that I will be volunteering again very soon. I just want each of you to know what an honor it has been to serve our district. It has been one of my greatest joys and I will be forever grateful for this opportunity.

Gail LoPresto said she admires Becky and hates to see her leave the board but that she understands and would do the same for her children. She said she always tells Becky that she is the best board member. Mrs. LoPresto expressed she is happy to have been re-elected to the board and says that each year there is something new and unique and hopes to continue to provide value to the position.

Cindy Gibbs congratulated Gail on being re-elected and said she has served the district for 23 years. Mrs. Gibbs thanked the administration for all their work as they put together the plan for next year. She said it won’t be the same without Becky serving on the board. While someone will replace Becky, it won’t be someone with the same passion. She said she always appreciates Becky’s perspective and passion. She also thanked the speakers for coming and sharing how they feel about graduation with the board saying that they really put a lot of thought into their comments.

          a. Minutes for special board meeting on June 22, 2020.
          b. Purchase orders dated July 1, 2020 inclusive for the 2020-2021 school year.
          c. Financial Reports.
          d. Activity Fund Cash Summary.
          e. Activity Fund Transfer Requests.
          f. Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2020-2021 fiscal year. ( No Cost to District)
          g. Renewal of Sumner One (formerly Image Works) Maintenance Agreement for 2020-2021. ($18,900.00 from 21-11-169)
          h. Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)

Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. (Amended). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.

Gail LoPresto made a motion to approve Federal Claims Approved Signatures for the 2020-2021 school year. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

Dr. Rhodes mentioned that Items #8 and #9 both require board approval each year for these Federal programs.

ITEM #9 – CONSIDERATION OF OF AND VOTE ON MOTION TO APPROVE EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.

Gail LoPresto made a motion to approve Emergency Federal Claims Approved Signatures for the 2020-2021 school year. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:23 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

July 20, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, July 20, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 20, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 17, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –BARBARA CRUMP – EXECUTIVE DIRECTOR OF ELEMENTARY EDUCATION.

Mrs. Crump led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

Daniel Young, a teacher at Putnam City North High School, shared his thoughts regarding the Return to Learn plan.

ITEM #3 – SUPERINTENDENT’S REPORT.

Back to School / Return to Learn:
We are very excited that the District’s Return to Learn plan was released this week! We appreciate the efforts of the planning committee that received input from parents and teachers, as well as guidance from the State Department of Education, state, county and local healthcare professionals and agencies. The Return to Learn plan is very comprehensive and provides several options for parents so they can feel comfortable by selecting the best option for their child. The Plan can be found on the District website under the COVID-19 tab.

Putnam City, for good reason, has the reputation of being a leader among leaders. We all recognize the anxiety, uneasiness and uncertainty of returning back to school due to all the issues related to COVID-19. As part of our ongoing effort to provide a safe learning environment for our teachers and students, on the board agenda tonight is the recommendation of two new positions to help us more fully reach that goal. One proposed position is a COVID-19 Risk Assessment Coordinator. The job description states that the Coordinator will conduct contact tracing for positive COVID-19 cases, as well as collaborate with district administration in matters related to district communication, preventative measures to mitigate the spread, decisions regarding quarantine, isolation and closures based on state health department guidelines.

Another position being proposed tonight is “Reserve Teachers.” The concept is that reserve teachers will create a pool of full-time substitutes, ready to staff PC sites to alleviate absences of teachers during this unprecedented time. If approved, these two positions will serve both district staff and students in managing COVID responses.

Thanks to all who have been diligently working to provide a safe beginning to this next school year.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto – Thanked everyone that worked on the Return to Learn plan. She said that she prays for the children and staff of the district. She also wanted to clarify if the CARES funds were already available.

Dr. Rhodes confirmed that the district does have access to the funds which total about $4.5 million.

Charity Avery also thanked the committee that worked on the Return to Learn plan. She empathizes with parents she has heard from because she is also a concerned parent. She said the district’s goal is to make the best decision possible for the students and the staff. She also wanted to thank Becky Gooch for her many years of service to the district and for being so welcoming to her as a new board member.

Jay Sherrill also expressed appreciation for those that contributed to the Return to Learn plan. He said he feels the Return to Learn plan is one of the most comprehensive prepared by metro area districts, answering many questions and providing options. As a board member he said he has faith in the staff and they have his support to make changes if necessary. He said there is still much uncertainty regarding the pandemic and that the district needs to remain fluid and alter the plan as needed based on changing conditions.

Cindy Gibbs submitted written comments to keep the in-person meeting brief. She said, “Thank you to the administrative team and administrators for working diligently to continually tweak the start of school plans. I have no doubt that we as a district will do everything possible to keep our students and staff safe when school starts. I appreciate everyone’s flexibility and desire to think out of the box regarding the start of school.
I have seen a couple of school signs that still reflect the start of school date as August 20th, so I am asking that everyone make sure the date is correct at your location so that the public doesn’t get confused.
On the consent agenda this evening is a contract regarding the company that cleans the stadiums and some other facilities. I will be voting to approve this contract, however, there were some issues with stadium cleanings last year and I will be closely watching to make sure those issues have been resolved and do not occur this year. We have two almost new stadiums and it is a shame and not right when our patrons are not able to sit in the stands due to spilled hot chocolate and other drinks because they have not been cleaned properly. I am asking that we make sure we have the proper procedures in place and this is monitored to make sure it doesn’t happen this year.”

       a.   Minutes for regular board meeting on July 6, 2020.
       b.   Purchase orders dated July 2, 2020 through July 14, 2020 inclusive for the 2020-2021 school year.
       c.   Financial Reports.
       d.   Activity Fund Cash Summaries.
       e.   School Activity Fund List of Board Approved Fundraisers for 2020-2021.
       f.   Obsolete and/or Surplus Items.
       g.   Renewal of Snack Vending Agreement with Imperial, Inc. for the 2020-2021 school year. (No Cost to District)
       h.   Consideration of and vote on motion to approve renewal of Beverage Agreement with PepsiCo. (No Cost to District.)
       i.   Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation for 2020-2021. (Not to Exceed $30,000.00 from 21-34-005)
       j.   Renewal of Transportation Contract for 2020-2021 with Francis Tuttle Career Technology. (No Cost to District)
       k.   Renewal of Agreement with Oklahoma Building Services for Custodial Services for 20-21 school year. ($153,224.94 from 21-11-005)
       l.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes shared that the renewal for Oklahoma Building Services for custodial services includes “on call” capability to quickly respond to sanitizing buildings should the district require those services.

Jay Sherrill mentioned he’d like the board to establish a maximum amount for contract renewals to be listed on the consent agenda.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR DECLARATION OF VACANCY FOR BOARD SEAT NUMBER 3.

Jay Sherrill made a motion to declare a vacancy for Board Seat Number 3; however the process and timeline for filling the position was moved to the August 3rd board meeting. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Gail LoPresto asked if the board had the choice of calling for a special election instead of appointing a replacement. There was discussion that if the board did not appoint a new board member within 60 days of declaring the vacancy it would require a special election. Because the resigning board member had not completed 50 percent of the term, there will be an election in 2021 to fill the remainder of the term. The appointee would only serve until the election unless they were to run and win the election.

The board decided to finalize the process and timeline at the August 3, 2020 board meeting.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RATES OF PAY SCHEDULE FOR 2020-2021.

Gail LoPresto made a motion to approve Rates of Pay Schedule for 2020-2021. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT CENTRAL ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Jay Sherrill made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Central Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT NORTHRIDGE ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Northridge Elementary School. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT WILEY POST ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Jay Sherrill made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Wiley Post Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT DOWNS ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Downs Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH THE UNIVERSITY OF CENTRAL OKLAHOMA FOR STUDENT TEACHING FOR THE 2020-2021 SCHOOL YEAR.

Jay Sherrill made a motion to approve Memorandum of Understanding with the University of Central Oklahoma for student teaching for the 2020-2021school year. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE IOBSERVATION PROFESSIONAL DEVELOPMENT AGREEMENT WITH LEARNING SCIENCES FOR TRAINING FOR UP TO 13 NEW ADMINISTRATORS ON SEPTEMBER 23-24, 2020. ($4,667.00 FROM 21-11-107)

Gail LoPresto made a motion to approve iObservation Professional Development Agreement with Learning Sciences for training for up to 13 new administrators on September 23-24, 2020. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR SCHOOL NURSE – COVID-19 RISK ASSESSMENT COORDINATOR.

Gail LoPresto made a motion to approve Job Description for School Nurse – COVID-19 Risk Assessment Coordinator. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes stated that this position would report to the Health Services Coordinator which is overseen by the Executive Director of Special Services.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR RESERVE TEACHER.

Gail LoPresto made a motion to approve Job Description for Reserve Teacher. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Board members asked if this position might extend beyond the pandemic. Dr. Rhodes indicated that the district would research that possibility in future as large districts can benefit from having a pool of reserve teachers on contract.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR EQUITY COORDINATOR.

Jay Sherrill made a motion to approve Job Description for Equity Coordinator. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that Title IX compliance requirements have gotten more comprehensive and districts have begun adding a similar position. This position would facilitate Title IX, EEOC, Office of Civil Rights and other compliance programs and would report to the Chief Officer of Human Capital.

ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:24 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

August 3, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, August 3rd, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 3rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 31st, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SCOTT MCCALL, EXECUTIVE DIRECTOR OF SPECIAL SERVICES.

Scott McCall, Executive Director of Special Services led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

We appreciate the ongoing commitment and action by the Board of Education to an inclusive school environment for all. On June 11th, the PC Board of Education passed the “Resolution Condemning Racism and Affirming the District’s Commitment to an Inclusive School Environment for All.” At the July 20th school board meeting, as a follow-up to that resolution, board members approved a new position for a District Equity Coordinator. The job description for the position of Equity Coordinator states that they will develop, implement, and monitor disclosures, policies, procedures and practices designed to comply with federal and state legislation, regulation, and case law. There is a commitment to reach an equitable resolution to all complaints related to Title IX, Title VI, Title VII, and other federal and state anti-discrimination laws, regulations and requirements. As a school district, over the last several years, we have made great progress in our efforts to become more inclusive and accepting of diversity. The creation of this new position reflects the District’s long time reputation of being a leader among leaders. It shows a positive commitment of being an innovative and progressive district to help us reach the next level in our efforts to provide an inclusive school environment for all.

Dr. Rhodes also mentioned that Item #7 was a calendar change. He explained once it was decided to go to distance learning, the training and time teachers needed to prepare was addressed. Dr. Rhodes stated that our district was in an area where COVID-19 cases are high and that we were in an ‘orange phase-one’ county.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto thanked everyone for their hard work on the Return to Learn plan. She said she supports and appreciates everyone who is working on it.

Charity Avery also thanked everyone involved in Return to Learn. She said she knows it’s not an easy decision, and she knows parents with children who have IEPs are concerned. She said she talked with several people about children with IEPs. Ms. Avery said, “I know our kids will be taken care of.”

Jay Sherrill said he echoes the sentiments regarding Return to Learn. He appreciates all the community feedback. He said he too wants nothing more than to have our kids back in the classroom. He shared that he has two children at home and knows we will put our best plan in place. Mr. Sherrill thanked everyone for their hard work and said “We’ll get through this.”

Cindy Gibbs submitted written comments to keep the in-person meeting brief. She said, “It was my pleasure to join the Putnam City foundation at their weekend retreat on Saturday and speak with them regarding our district and board. We appreciate the many things they do for our students and district. They are a shining light and a great partner and I appreciate their passion and desire to go above and beyond for our teachers, volunteers and students.

Becky Gooch, will be recognized at the September 8th board meeting. We appreciate her years of passionate service to our district! If you would like to offer your appreciation and thanks to Becky and won’t be in attendance at that board meeting, please reach out to Sandy Lemaster at the administration building for an address to mail or email your thoughts to Becky. She is leaving an open spot on our board that will be hard to replace and we will definitely miss her passion and input.

Many have been working very hard to prepare for our distance learning start to the school year! I am thankful for the dedicated administrative team and teachers that are working diligently to prepare a robust program for our students. While not an ideal situation, safety for everyone involved is a top priority.”

       a.   Minutes for regular board meeting on July 20, 2020.
       b.   Purchase orders dated July 15, 2020 through July 28, 2020 inclusive for the 2020-2021 school year.
       c.   Financial Reports.
       d.   Activity Fund Transfer List.
       e.   Obsolete and/or Surplus Items.
       f.   Renewal of Career and Technology Education Contract for 2020-2021 school year. ($326,186.00 21-11-421)
       g.   District Athletic Sponsorship Agreements:
              1.   Santiago’s McDonalds.
              2.   Globe Construction Company.
              3.   Charlie’s Car Wash LLC.
        h.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM # 7 – CONSIDERATION OF AND VOTE TO APPROVE REVISED 2020-2021 DISTRICT SCHOOL CALENDAR.

Gail LoPresto made a motion to approve Revised 2020-2021 District School Calendar. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said with times being ‘fluid,’ and the decision to now start with distance learning, we want ensure it will be successful. To give teachers the proper training and time to fully prepare lessons, it is proposed for the new student start date to be Thursday, August 27th. This will enable teachers plenty of time to be ready. He explained that there is a lot for teachers to get ready and they have not even been allowed to get back in their classrooms.

Cindy Gibbs asked when teachers are scheduled to report back.

Dr. Rhodes said principals reported back Thursday, August July 30th, Monday, August 10th is New Teacher Academy and for returning teachers, August 17th will be the first day back. He also shared that almost every meeting is being held virtually.

Jay Sherrill asked if any changes to this new start date is foreseen.

Dr. Rhodes replied. “He hopes this is it.”

Officer Stout shared that teachers are allowed to go to buildings by appointment only at this time.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR DECLARATION OF VACANCY FOR BOARD SEAT NUMBER 3 WITH UPDATED PROCESS AND TIMELINE.

Gail LoPresto made a motion for declaration of vacancy for Board Seat Number 3 with updated process and timeline. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Cindy Gibbs shared the following timeline: The deadline for completed applications is 4:30 p.m. on Friday, August 14th. Interviews will be conducted with applicants afterwards and the set date to have Seat number 3 filled is Thursday, September 17th. Ms. Gibbs noted the laws regulating why it is an appointment in this particular case, and not an election. She also noted this appointment is only until the next election.

ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:12 p.m. to adjourn. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

August 17, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, August 17, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 17, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 14, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHANNON MEEKS – CHIEF FINANCIAL OFFICER.

Shannon Meeks, Chief Financial Officer, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – INFORMATION AND STAFF REPORTS: END OF YEAR FINANCIAL REPORT - SHANNON MEEKS, CHIEF FINANCIAL OFFICER.

Chief Financial Officer, Shannon Meeks provided a summary of the year-end financial report for Fiscal Year 20. The district was projected to have an ending fund balance of $11,505,864.00. The unaudited ending fund balance is $11,792,700 or approximately $287,000 better than projected. Many expenses came in less than budgeted because there was no in-person instruction for the last nine weeks of school. Payroll, fuel, utilities and curriculum costs were all lower than projected. In addition, the district received more property tax revenue and motor vehicle collections than expected. However there was also a delay in receiving federal reimbursements primarily due to COVID-19 which reduced the fund balance by approximately $2.9 million. Mr. Meeks also indicated that the initial state aid allocation for FY21 is $5.2 million less than the previous year so this will be a challenging year and the district will need to be measured and cautious in their management of the budget.

Board members asked how the enrollment numbers would impact FY21 state aid. Mr. Meeks said that the mid-year allocation is based on whichever figure is greater, the current year October 1st student counts or the counts from two years ago. If enrollment counts are down in a current year, the impact might not be realized until the following years.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

Welcome Back!

When Putnam City students start school ten days from today, it will be the first time in our District’s 107-year history that students will be “attending” school, virtually. I am certain that those parents and patrons of four dependent, Grade 1-8 schools, who had the unique vision to create the world’s single largest consolidated school district, and established the State of Oklahoma’s third high school in 1914, never envisioned that students would not physically enter the doors of the school building.
Fast forward to the year 2020, twenty years into the 21st Century, and we will, for the first time in our history, start school with distance learning. While I know that many are disappointed that school will look differently, we all agree that this is the very best plan to keep everyone as safe as possible during these unprecedented times due to COVID-19.

As a District, we are truly blessed to have an incredibly supportive school board who wants what is best for our students. We have a very gifted Administrative and Academic TEAM who have worked tirelessly this summer to help prepare the best Distance Learning Plan possible. This week, our teachers will find themselves in the role of a learner as they learn fresh, new and exciting ways to teach students through distance learning. Patrons, we are so grateful for your support in so many ways, but in particular, we are thankful that you supported the District’s 2020 Bond in February. The timing was perfect! The 2020 Bond passed; the funds became available and the Tech Team was able to purchase, process and now deploy approximately 19,000 technology devices to students which now makes us an official One-to One District, technologically speaking.

The Distance Learning Plan our students will experience will be second to none. While students were engaged in distance learning during Spring COVID beginning in March, the new Distance Learning Plan is much more robust, rigorous and challenging. Features of the new Plan include: Putnam City teacher-led instruction, Putnam City teacher-driven lessons daily, An interactive experience with teachers and students, A focus on the Oklahoma Academic Standards utilizing District Pacing Guides, Graded assignments, Attendance taken daily, Ongoing assessments, and Curbside library services with books available to students.
Speaking of Welcome Back, this morning, there was another first for PC Schools. We had our very first virtual Convocation and the theme was “Welcome Back, Kotter”. Typically, we are all physically assembled in one of our high school auditoriums for a huge celebration that I often describe as a combination of a homecoming and a family reunion. It is typically the first time for our faculty to see each other after the long summer break. This year was going to be especially fun, because most of us have not seen each other since Spring Break. But instead, we virtually assembled to kick off the new year. It was still a lot of fun and filled with a lot of inspiration. Our very own graduate, OKC Mayor David Holt shared words of encouragement as our teachers begin the new year!
Thanks to all! We look forward to a great school year!

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto watched Convocation virtually and said everyone did a good job and she thought it was handled perfectly. She said she couldn’t express enough appreciation for the effort that was put into the distance learning plan.

Charity Avery also thanked those working on the distance learning plan and especially the efforts to serve special education students. She understands that the decisions weren’t easy and that she appreciates everyone’s hard work. She also appreciates the feedback and e-mails that she has received.

Jay Sherrill said he has received feedback, both positive and negative, from many sources. He said the board members put their faith and trust in the administrative staff and their expertise and he will continue to support the administration as difficult decisions are being made. Mr. Sherrill stated that each board member is a parent and/or grandparent as well as a member of the community and they care about this district. He said although times are trying, that he really appreciates serving along-side his fellow board members. He hopes that people will extend patience and grace toward each other as everyone is doing the best that they can in the circumstances.

Cindy Gibbs said she understands and appreciates the work being done by teachers in setting up their virtual classrooms as she has had an opportunity to observe how difficult it is to do. She knows that teachers are putting in extra effort to make their virtual classrooms “rigorous and robust” and a great experience for our children. She said there were seven applicants submitted for the vacant board seat #3 and that interviews will be taking place soon. She noted that all applicants are very qualified and appreciates their interest in serving. Over the next two weeks, board members will be interviewing and appointing someone to fill the seat until the next school board election which will be April 2021. She said she is excited to watch the Convocation as she was not able to watch it live. She said that her heart is burdened as she knows this is a frustrating time for patrons and staff. She asked for grace during this time and expressed her appreciation for the work being done within the district.

        a.   Minutes for regular board meeting on August 3, 2020.
        b.   Purchase orders dated July 29, 2020 through August 11, 2020 inclusive for the 2020-2021 school year.
        c.   Financial Reports.
        d.   Renewal of Agreement with Autumn Rain Bier, Independent Contractor, in support of Native American School Supplies Distribution Program for 2020-2021 school year. ($300.00 from 21-11-563)
        e.   Renewal of Agreement with Jill Murrow, Independent Contractor, in support of Native American School Supplies Distribution Program for 2020-2021 school year. ($300.00 from 21-11-563
        f.   Renewal of Contract with Satellite Athletic Association. (No Cost to District)
        g.   District Athletic Sponsorship Agreements:
                1. Spot on Remodeling Corporation.
        h.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF HOURS VS. DAYS AS STATED IN POLICY EA.

Jay Sherrill made a motion to approve Declaration of Hours vs. Days as state in Policy EA. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EO- VIRTUAL EDUCATION POLICY.

Gail LoPresto made a motion to approve revision to District Policy EO – Virtual Education Policy. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DISTRICT POLICY EP- DISTANCE LEARNING POLICY.

Gail LoPresto made a motion to approve District Policy EP – Distance Learning Policy. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EF- ATTENDANCE POLICY – DISTANCE LEARNING.

Gail LoPresto made a motion to approve revision to District Policy EF – Attendance Policy – Distance Learning. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH OSU-OKC FOR CONCURRENT COURSES TO BE OFFERED AT PUTNAM CITY, PUTNAM CITY NORTH AND PUTNAM CITY WEST HIGH SCHOOLS DURING THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:34 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

August 20, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION MEETING
Thursday, August 20, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, August 20, 2020 at 6:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, August 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Cindy Gibbs called the meeting to order at 6:00 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; member, Gail LoPresto and Sandra Lemaster, board clerk. Member, Charity Avery was not able to attend the meeting.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF INTERVIEWING PERSONS AND DISCUSSING THE APPOINTMENT OF A PERSON TO FILL A VACANT BOARD SEAT NUMBER 3 PURSUANT TO 25 O.S. §307 (B) (1).

Gail LoPresto made a motion at 6:01 p.m. to enter into executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. §307 (B) (1). Jay Sherrill seconded the motion. Vote: LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 8:28 p.m., Cindy Gibbs acknowledged the board was returning to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Gail LoPresto, and Cindy Gibbs met in executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT PERSON TO FILL VACANT BOARD SEAT NUMBER 3.

This Item was tabled.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 8:29 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Sherrill, aye; Gibbs, aye.

August 31, 2020 - Special Board Meeting

SPECIAL BOARD OF EDUCATION MEETING
Monday, August 31, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, August 31, 2020 at 6:15 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, August 27, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Cindy Gibbs called the meeting to order at 6:15 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; members, Gail LoPresto and Charity Avery and Sandra Lemaster, board clerk.

Gail LoPresto made a motion at 6:16 p.m. to enter into executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. §307 (B) (1). Jay Sherrill seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 8:40 p.m., Cindy Gibbs acknowledged the board was returning to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Gail LoPresto, Charity Avery and Cindy Gibbs met in executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT PERSON TO FILL VACANT BOARD SEAT NUMBER 3.

Gail LoPresto made a motion to appoint Sky Collins to fill vacant Board Seat Number 3. Charity Avery seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 8:41 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

September 8, 2020

REGULAR BOARD OF EDUCATION MEETING
Tuesday, September 8, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 8, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 4, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and member, Gail LoPresto; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member, Charity Avery was absent.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHERADEE HURST – DIRECTOR OF COMMUNICATIONS.

Sheradee Hurst, Communications Director, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – SERVICE RECOGNITION FOR BECKY GOOCH.

Board President, Cindy Gibbs recognized Becky Gooch for her 12+ years of serving the district as a board member. Mrs. Gooch was presented with a framed piece of artwork that was created by a first grade student from Harvest Hills Elementary. District Elementary Art teacher, Kimberly Scott worked with the student at an art camp over the summer to design the artwork specifically for Mrs. Gooch. Members of Mrs. Gooch’s family were introduced and one of her daughters read a letter on behalf of the family honoring Becky’s service and how it positively impacted their family.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – OATH OF OFFICE FOR SKY COLLINS – BOARD SEAT #3.

Sandra Lemaster, Clerk of the Board of Education, administered the Oath of Office to Sky Collins who was recently appointed by the Board.

ITEM #5 – SUPERINTENDENT’S REPORT.

Welcome to Sky Collins, our newest board member. We are happy to have Sky join the Board to serve Putnam City students. Putnam City has been a part of Sky’s life for decades; she is PC proud in so many ways. We welcome her and look forward to the experience she brings to Putnam City.
Putnam City Schools began the 2020-2021 school year with Distance Learning and it created a memorable start for many. Teachers and parents shared some of their creative first day experiences with us on social media. It was heartwarming to see so many students joyfully learning with their district-issued device in their hands. Many families created unique workspaces so students will have a dedicated space at home to do their schoolwork. Some new first day of school traditions were shared too, including t-shirts designed with a Distance Learning theme. Parents are to be commended for their efforts in making the first of day, and every day, of Distance Learning so special for kids. We enjoyed seeing the creativity of students and parents.
Teachers are also using creativity to develop new ways to teach. But, Distance Learning has not been without its challenges. A recent social media posting said, “Please be extra kind to your kids’ teachers because most of them are building the plane as they fly it.” While our teachers are well trained in the delivery of Distance Learning, actually putting it into practice has been a totally different way of teaching. We commend them for their hard work and all their efforts.
We are very impressed at the many ways they are thinking outside the classroom and outside the box to give our students the best possible Distance Learning experience. Before school began, teachers across the District picked up their laptops to begin their Distance Learning planning. Thank you to PC patrons who made this possible with “The 2020 Bond.” It has proved to be especially timely with Distance Learning. Funds from “The 2020 Bond” also made Putnam City Schools a one-to-one technology district making the transition to Distance Learning much more accessible for all PC students. We are grateful for these tools, and we are excited to see what teachers and students build with them next.

ITEM #6 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto thanked all the district administrators attending the meeting as well as all the site administrators, teachers and faculty for all their contributions toward the district’s Distance Learning Plan. She also welcomed Sky Collins to the board.

Sky Collins introduced her husband Travis Collins, whom she met at Mayfield Middle School. She said her story as a Putnam City student is similar to many of the district’s students and she said many teachers and administrators in the district impacted their path to success. She thanked Becky Gooch for her advocacy and commitment to the district. She expressed her excitement about serving on the board and looks forward to the future.

Jay Sherrill reiterated the board’s appreciation to Becky, saying that she has had an impact on his children and her strong leadership will be missed. He said he looks forward to working with Mrs. Collins and appreciates the qualities that she is bringing to the board. He thanked all the “fantastic” applicants for the board seat, saying that it was exciting to see so many people that care and were interested in volunteering to serve on the board.

Cindy Gibbs agreed with Mr. Sherrill’s comments, saying that it was difficult to select an appointee because there were so many excellent applicants. She said she was personally touched by Mrs. Collins’ history as a student of the district. She said she was also looking forward to serving with Mrs. Collins.

        a.   Minutes for regular board meeting on August 17, 2020.
        b.   Minutes for special board meeting on August 20, 2020.
        c.   Minutes for special board meeting on August 31, 2020.
        d.   Purchase orders dated August 12, 2020 through September 2, 2020 inclusive for the 2020-2021 school year.
        e.   Financial Reports.
        f.   Activity Fund Cash Summaries.
        g.   Activity Fund Transfer List.
        h.   Obsolete and/or Surplus Items.
        i.   Renewal of AmeriCorps Grant Agreement for the 2020-2021 Fiscal Year. ($222,793.00 from 21-11-777 grant funded and $38719.32.00 from 21-11-000)
        j.   Renewal of Memorandum of Understanding with Oklahoma State University for placement of education students for student teaching for the 2020-2021 school year. (No cost to district)
        k.   Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2020-2021 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.

Gail LoPresto made a motion to approve ratification of the 2020-2021 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes commended the Negotiations Team for working on the agreement, saying they did a very good job especially during a difficult time. Jay Sherrill said he appreciated both sides working together to make the process as easy as possible and it was evident that Putnam City functions well as a district.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF MEMBERS TO THE DISTRICT GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM FOR THE 2020-2021 SCHOOL YEAR.

Gail LoPresto made a motion to approve appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TRANSPORTATION OF HOMELESS STUDENTS FOR THE 2020-2021 SCHOOL YEAR.

Jay Sherrill made a motion to approve Transportation of Homeless Students for the 2020-2021 school year. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that this agreement is as a result of the McKinney Vento Act. The intent is that a homeless student who is no longer staying within district boundaries may continue to attend the school where they began the year. The agreement provides transportation services so the student’s education is not interrupted by having to change districts.

ITEM #12 – CONSIDERATION OF AND VOTE ON AMENDMENT TO TRANSPORTATION CONTRACT FOR 2020-2021 WITH FRANCIS TUTTLE CAREER TECHNOLOGY. (NO COST TO DISTRICT)

Gail LoPresto made a motion to amendment to Transportation Contract for 2020-2021 with Francis Tuttle Career Technology. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that Francis Tuttle Career Tech, which serves multiple districts, is currently conducting “in person” instruction. Since Putnam City is currently on the Distance Learning Plan, the amendment provides Francis Tuttle funding for Putnam City to offer door-to-door transportation service for district students that attend Francis Tuttle.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS FOR PUTNAM CITY NORTH HIGH SCHOOL NEW TENNIS CENTER PROJECT. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-285)

Jay Sherrill made a motion to approve contract between Owner and Architect with Kerr 3 Architects for Putnam City North High School New Tennis Center project. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked if there was a timeline for ground breaking for this project. Dr. Rhodes said approval of this item would allow the architects to begin formulating plans and a timeline. He said the board will also be asked to vote on a Tennis Center at Putnam City High School at a future meeting. The timing of that project has been delayed due to some challenges with the initial location and having to relocate where the facility will be placed on the campus.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY NORTH HIGH SCHOOL FOR NEW TENNIS CENTER PROJECT. (5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-285)

Gail LoPresto made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City North High School for New Tennis Center project. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A HIGH SCHOOL ASSISTANT PRINCIPAL PURSUANT TO 25 O.S. §307 (B)(1).

Gail LoPresto made a motion at 5:25 p.m. to enter into executive session for the purpose of employment/appointment of a high school assistant principal pursuant to 25 O.S. §307 (B)(1). Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:39 p.m., President, Cindy Gibbs acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto and Sky Collins; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Executive Director of Secondary Education, Shelly Roper; met in executive session for the purpose of discussing possible employment/appointment of a high school assistant principal pursuant to 25 O.S. §307 (B) (1).

No action was taken.

ITEM #17 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A HIGH SCHOOL ASSISTANT PRINCIPAL.

Dr. Rhodes said the administrative team recommends Erin Mitchell for the position of high school assistant principal.

Jay Sherrill made a motion to approve the appointment of Erin Mitchell as a high school assistant principal. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:40 p.m. to adjourn. Sky Collins seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

September 21, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, September 21, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 21, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Sky Collins and Gail LoPresto; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Charity Avery was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – EXECUTIVE DIRECTOR OF CURRICULUM, INSTRUCTION AND ASSESSMENT.

Dr. Keely Frayser, Executive Director of Curriculum, Instruction and Assessment, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

Distance Learning has been a new experience for everyone involved, and we are grateful to our board members, administrators, teachers, support staff, and parents who have openly embraced a completely new way to educate our students, while keeping our students and staff safe. We continue to monitor the Oklahoma county-by-county COVID-19 Alert Map, meanwhile we have been planning what a safe return to school will look like for our students and staff. In an effort to provide a safe and healthy balance, it seemed wise to develop a transition plan as we begin the process of in-person learning.

Beginning Monday, October 26, 2020 Putnam City Schools will implement a Transition Plan from Distance Learning to in-person learning with an A/B schedule and a mask requirement. An A/B schedule means that 50% of our students will be on campus two days per week. The A schedule will be in-person Mondays and Tuesdays. The B schedule will be in-person Thursdays and Fridays. Wednesday will be a virtual learning day for all students. Students will be in virtual learning, the three days they are not on campus. This plan will allow for social distancing.
The Transition Plan will give students a campus experience, which they have not had since last March. This plan is the safest way for our students to transition back to the classroom while also contributing to the social, emotional and mental wellbeing of our students.

We understand that parents will be anxious to know their student’s assigned letter and schedule. We are currently doing the required planning to make those assignments. This process will take some time, but the goal is for families with multiple children, to have the same day of the week schedule. In the coming weeks, families will be contacted with their students’ assigned schedule once it is established.

Putnam City Schools will continue to make decisions based on the Oklahoma COVID-19 Alert Map found at www.health.ok.gov The question might be asked, “Would Putnam City Schools go back to a Distance Learning Plan?” The answer is, “Yes”. That would occur for the District if Oklahoma County finds itself in the category of Orange 2 or Red. However, virtual learning days might be implemented at a school site, if the number of positive cases and/or student exposure require a quarantine.

Be watching our web page and social media pages for more information regarding the Return to Learn Transition Plan. There will be opportunities to submit questions and receive answers in scheduled virtual communication events this week.

PC Foundation: We appreciate the Putnam City Foundation and all that they do to support the District. They held their annual Golf Tournament today at the Greens Country Club, which was a huge success. We appreciate the support from the community and specifically to all who participated in today’s Golf Tournament. This annual event is one of the largest fundraisers of the Foundation. Support of the Foundation means support for our teachers in projects and programs that help enhance learning opportunities for our students.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Sky Collins said she is happy about the weekly meal pick-up option. She gave kudos to Child Nutrition. Mrs. Collins has been picking up meals with her own children and is impressed with the staff.

Gail LoPresto thanked everyone for their hard work transitioning into in-person school. She said she admires the patience of parents and supports our teachers. Mrs. LoPresto said, “Everyone is doing a spectacular job.”

Jay Sherrill thanked Foundation board members and sponsors for their work on the fundraising golf tournament. Mr. Sherrill also said he is excited for his son to have a campus experience this year. Mr. Sherrill said teachers are working hard and daily tasks are fantastic. He also gave a shout out to all the program directors of all the extra-curricular programs.

Cindy Gibbs said she agrees teachers are working hard and she appreciates the grace that people are giving.

        a.   Minutes for regular board meeting on September 8, 2020.
        b.   Purchase orders dated September 3, 2020 through September 16, 2020 inclusive for the 2020-2021 school year.
        c.   Financial Reports.
        d.   Updated July Activity Fund Cash Summaries.
        e.   Activity Fund Transfer List.
        f.   Obsolete and/or Surplus Items.
        g.   Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY21. (No Cost to District)
        h.   District Athletic Contracts:
                1. Francis Tuttle Technology Center.
        i.   Secondary Contracts.
        j.   Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Collins, LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE NOTICE OF SCHEDULE OF REGULAR BOARD MEETINGS FOR 2021.

Gail LoPresto made a motion to approve Notice of Schedule of Regular Board Meetings for 2021. Sky Collins seconded the motion Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked if public participation will continue to be held the same manner it is currently. It was acknowledged that public participation will continue as normal for all regular board meetings.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE ESTIMATE OF NEEDS FOR FISCAL YEAR 2020-2021.

Gail LoPresto made a motion to approve the Estimate of Needs for Fiscal Year 2020-2021. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH OKLAHOMA ATHLETIC CENTER FOR USE OF POOL FACILITIES FOR SWIM PRACTICE AND MEETS FOR ALL PUTNAM CITY HIGH SCHOOLS FOR THE 20-21 SCHOOL YEAR. ($16,896.00 FROM 21-11-005)

Gail LoPresto made a motion to approve Agreement with Oklahoma Athletic Center for use of pool facilities for swim practice and meets for all Putnam City high schools for the 20-21 school year. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said each year we look for a facility for our swim teams to use and that this particular facility, which was previously named Light House, is closer than previous facilities. He mentioned the fee and said it would be great to have our own facility someday. Jay Sherrill agreed with this comment.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH LINGO CONSTRUCTION FOR SERVICES OF PROGRAM MANAGER. (FEE TO BE PAID FROM BOND FUNDS.)

Gail LoPresto made a motion to approve Agreement with Lingo Construction for services of Program Manager. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said Laura Holmes, with Centers For Education Law, was in attendance to answer questions. He explained the typical AIA process and how modifications are made specifically for us. Gail LoPresto asked who the Program Manager will be. Dr. Rhodes explained Stan Lingo, owner of Lingo Contraction, who was involved with the Capps Middle School project and a graduate of Putnam City, will assign a specific Program Manager for the district. He said Mr. Lindo will also be highly involved in the projects.

Jay Sherrill wanted to make sure we were going to get the services needed with this plan. Dr. Rhodes said with the 2014 Centennial Bond and the 2020 Bond, there are so many projects and he believes this agreement will pay for itself and allow for consistency. He also stated that in situations where the program manager and the construction manager are the same, the program manager fee would be zero. Dr. Rhodes stated the cost of the program manager for the other projects would be paid out of Bond Funds.

Dr. Rhodes commented that Lingo Construction is highly reputable and is currently involved in updating the Crystal Bridge downtown.

Laura Holmes explained this was a different type of contract than normally seen and the goal is to make it more equitable for the district.

Board members asked if the projects would still go through the fair bidding process. They were assured there would be no change to the bid process. Dr. Rhodes confirmed that the agreement was for one year and would be reviewed for effectiveness before it would be submitted for renewal. Gail LoPresto asked what happens if the assigned person leaves. Dr. Rhodes said it would be a joint effort between Mr. Lingo and Putnam City to select a replacement. Board members commented that the Program Manager position was needed.

Cindy Gibbs said she previously met with Lingo Construction and commented “They would be acting as an advocate for Putnam City.”

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH SOUTHWESTERN CHRISTIAN UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT.)

Jay Sherrill made a motion to approve Memorandum of Understanding with Southwestern Christian University for placement of education students for student teaching for the 2020-2021 school year. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked if the University was helping with virtual learning. Dr. Rhodes verified they were.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY BC – SAFETY PROGRAMS: SAFE SCHOOLS COMMITTEE; DISASTER PLANS AND SAFETY DRILLS; AND HEALTH AND SAFETY EMERGENCY.

Gail LoPresto made a motion to approve revision to District Policy BC – Safety Programs: Safe Schools Committee; Disaster Plans and Safety Drills; and Health and Safety Emergency. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes mentioned the next four items were based on current legislation.

Sky Collins asked a question regarding working with law enforcement agencies to create a safety plan. Dr. Rhodes said this new policy combines the Safe School Committee and the Health Safe for Fit School Committee. He said Chief Stout has been involved in all our Safe School Committee meetings. Laura Holmes explained the Emergency Management Plan and how schools are required to contact and coordinate with emergency management services and have a plan in place. Chief Stout verified we have plans in place.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY DA – GENERAL PERSONNEL POLICIES: FELONY RECORD SEARCHES.

Gail LoPresto made a motion to approve revision to District Policy DA – General Personnel Policies: Felony Record Searches. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that all new employees employed since 2009 have had to go through a felony background check. He said the new revision states that employees, employed prior to this requirement, will need to do a one-time background check before they can renew their certification. Dr Rhodes explained in order to not wait for everyone to go through this process, by the year 2022, employees will be required to have a background check on file, even it’s not yet time for their five year renewal.

Dr. Rhodes mentioned that Campus Police can do the fingerprinting and send it in to save employees a little money.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EA – GENERAL STUDENT POLICIES: SCHOOL CALENDAR; AND SCHOOL DAY.

Gail LoPresto made a motion to approve revision to District Policy EA – General Student Policies: School Calendar; and School Day. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes stated this policy revision is to give the Superintendent the authority to make short term adjustments to the school calendar, only in cases of safety issues, such as COVID-19. Laura Holmes clarified the legislation is trying to incorporate what was approved back in March to policy. Gail LoPresto asked about the March approval and Dr. Rhodes explained that approval expired and was in effect only during time the Governor had declared a State of Emergency. Mrs. LoPresto had other questions regarding the A-B schedules and distance learning plan. Dr. Rhodes clarified the school board voted on the policy, but the administration made the plan. Dr. Rhodes said school boards can vote on the distance learning plan if they choose, but the State School Board Association states it’s the policy that is adopted by the board.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY ED – GRADING, PROMOTION, RETENTION, AND GRADUATION: GRADING; AND READING SUFFICIENCY ACT: DYSLEXIA SCREENING.

Gail LoPresto made a motion to approve revision to District Policy ED – Grading, Promotion, Retention, and Graduation: Grading; and Reading Sufficiency Act: Dyslexia Screening. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained this revised policy adds the dyslexia screening. He said it begins school year 2022-2023, and mandates if a student is falling behind or below grade level in kindergarten through third grade, they would be tested.

ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:35 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

October 5, 2020

REGULAR BOARD OF EDUCATION MEETING
Monday, October 5, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 5, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 2, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto, Sky Collins and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER – EXECUTIVE DIRECTOR OF SECONDARY EDUCATION.

Shelly Roper, Executive Director of Secondary Education, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

Cristy Gosset, a teacher and a parent of Putnam City students thanked the Board for the decision to virtually learn and keep safety a priority. She is grateful for the decision. Ms. Gosset appreciated the efforts of elective teachers supporting students and providing supplies.

ITEM #3 – SUPERINTENDENT’S REPORT.
In an effort to meet the mental health needs of our students, Putnam City Schools has assembled the Healing, Attachment, and Resiliency Team (HART). This is a team to support schools in making students feel safe, connected, hopeful, and ready to learn. All PC Schools are pushing out social-emotional learning lessons and curriculum. Counselors are giving resources on food pantry information, suicide, and virtual mental health. All school counselors are sending out counseling and guidance lessons to their students. We are hopeful this will help meet the needs of students who might need these resources. Thank you to all PC employees involved in this program.

Putnam City Schools has released a video answering some of the specific questions from parents about the A/B Transition Plan. Naturally parents are curious about some of the daily procedures, COVID safety protocols, and what school will look like with an A/B schedule. We have read your questions and answered the most asked questions in the A/B Transition Plan Forum video. Since the recording of that video, the Oklahoma State Department of Education has revised the academic portion of their COVID protocols. The new language allows for Putnam City Schools to continue the A/B schedule even in Orange 2. That is an update to note while watching the video. You can view the video on our YouTube page www.youtube.com/putnamcityisd.

Our Child Nutrition department is now offering a once a week, evening pick-up service in addition to feeding children daily Monday through Thursday. Child Nutrition is serving a week’s worth of breakfasts and lunches. You must pre-register for this service on our web site under “free meals.” Thank you to the many Child Nutrition employees who have made this service possible. The first week, 500 families signed up for the weekly, evening pick-up service. The second week of the service, over 10,000 meals were served. In September, 83,000 meals were served to students. Parents continue to praise the Child Nutrition staff for their hard work and positive attitudes each week.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Charity Avery said she is thankful for all of the decisions administrators are making during COVID. She said she has concerns about students returning, but is confident the administration will do what is necessary to ensure the safety of everyone. She said her daughter is excited to go back to school.

Sky Collins said she wants to celebrate the great things Putnam City is doing during Distance Learning. She also said she appreciates everyone’s hard work.

Gail LoPresto said it is National Principals’ and Teachers’ Week. She thanked all of our wonderful principals and teachers. She also thanked Child Nutrition for all the services and free meals they are providing. Mrs. LoPresto said she has seen the long lines.

Jay Sherrill said he appreciates everyone adapting, understanding, and making appropriate decisions. Mr. Sherrill thanked everyone for their hard work.

Cindy Gibbs said her family has been touched by COVID and that it changes your perspective. She praised the efforts of the Putnam City staff, including Ashley Hoggatt and Brenda Davis for helping a Putnam City family in need. Mrs. Gibbs also shared that she works in a different district and the A-B schedule is working very well. She is confident everyone will do a great job and will be happy to be back.

Board members thanked Cristy Gossett for coming to speak and for her comments.

        a.   Minutes for regular board meeting on September 21, 2020.
        b.   Purchase orders dated September 17, 2020 through September 29, 2020 inclusive for the 2020-2021 school year.
        c.   Financial Reports.
        d.   Activity Fund Cash Summaries.
        e.   Activity Fund Transfer List.
        f.   Elementary Contracts.
        g.   Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.

Sky Collins commented she is very sad to see some of these teachers go.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH C.A.R.E. FOR CHANGE FOR COUNSELING SERVICES AT PUTNAM CITY NORTH HIGH SCHOOL FOR THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT)

Charity Avery made a motion to approve Memorandum of Understanding with C.A.R.E. For Change for Counseling Services at Putnam City North High School for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said this is an agency that comes into our schools and works with our high school counselors to identify students that may need extra counseling. He said typically they meet with students on site, and that it’s a parental choice.

Sky Collins mentioned she spoke with Mrs. Tyrea Craig, Putnam City’s District Equity Coordinator, earlier in the day and thanked her for her vision on these types of services and championing her Justice plan.

ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #9 – CONSIDERATION OF AND VOTE ON