Board Meeting Minutes
Click below to see board meeting minutes in which you are interested.
2020
- January 6, 2020
- January 21, 2020
- February 3, 2020
- February 17, 2020
- March 2, 2020
- March 10, 2020 - Special Board Meeting
- March 23, 2020 - Special Board Meeting
- April 2, 2020 - Special Board Meeting
- April 6, 2020 - Special Board Meeting
- April 20, 2020 - Special Board Meeting
- April 24, 2020 - Special Board Meeting
- May 4, 2020 - Special Board Meeting
- May 18, 2020 - Special Board Meeting
- June 8, 2020 - Special Board Meeting
- June 11, 2020 - Special Board Meeting
- June 22, 2020 - Special Board Meeting
- July 6, 2020
- July 20, 2020
- August 3, 2020
- August 17, 2020
- August 20, 2020 - Special Board Meeting
- August 31, 2020 - Special Board Meeting
- September 8, 2020
- September 21, 2020
- October 5, 2020
- October 12, 2020 - Special Board Meeting
- October 19, 2020
- October 26, 2020 - Special Board Meeting
- November 2, 2020
- November 16, 2020
- December 7, 2020
- December 17, 2020 - Special Board Meeting
January 6, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, January 6, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 6th, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 20, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –LAKE PARK ELEMENTARY SCHOOL.
Principal, Lori Freeman led the Moment of Silence and Pledge of Allegiance. Ms. Freeman told the board that several teachers from Lake Park attended the Ron Clark Academy, in Atlanta, last year and were inspired by the Ron Clark Academy House System. She explained that staff and students are divided into three houses: Matumaini, Swahili for “Optimism”, Ujasiri, “Courage” and Hisani, “Courtesy.” A brief video, with the background song, “Try everything,” put together by Administrative Intern, Mumy Randolph was shown. It demonstrated the overall theme “3 Houses, One Family – We are the Lake Park Family.”
ITEM #2 – INFORMATION AND STAFF REPORTS:
College Readiness Report/Drop Out Report – Rick Croslin – Executive Director of Secondary Education
Executive Director of Secondary Schools, Rick Croslin, presented the College Readiness & Drop-Out Report at the board meeting tonight. The report showed that Putnam City’s district composite score is continuing to improve. Some Putnam City juniors will also now take part in the ACT Aspire program where each student can work on their ACT score and test preparation. All ninth grade students will be offered visits to universities again this year. Another exciting offer for Putnam City students is on-campus concurrent courses at all three sites. Middle school students in seventh and eighth grade along with ninth grade high school students will also be involved in the Individual Career Academic Plan (ICAP). There are currently many programs in place at Putnam City to prevent students from dropping out of school. Putnam City has a full-time liaison, and many programs to continue to give students the resources they need to stay in school.
Ms. Buhr, principal at Putnam City North High School, also spoke of after-school boot camp and working on specific subject areas now that the state has adopted retaking certain portions of the ACT to help increase student scores.
Gail LoPresto thanked Mr. Croslin for his report.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
Congratulations to all of our employees for making Putnam City a Top Place to Work again in 2019! The Oklahoman announced the prestigious list of employers in the newspaper, and Putnam City was proud to once again be on the list. The process is an online employee survey. Our employees’ answers and participation reflected why we are PC proud of all of our staff! Congratulations to the entire district!
Many of our Putnam City orchestra students rang in the New Year in London! Students from all three Putnam City high schools participated in a concert and walked in the London New Year’s Day Parade. Putnam City was the only orchestra to attend. It speaks highly of our staff and students to be invited to perform at this event. One of the highlights of the trip was the Putnam City orchestra playing, “Oklahoma!” The crowded London theatre clapped along as the state song was played. It was a memorable trip for all of us who were there. We appreciate the incredible support the parents and school communities have given to our orchestras. A special thanks to our three orchestra conductors for their leadership to make this dream become a reality: Levi Dobrinski, Jeremy Scott and Colin Waddell.
State Superintendent, Joy Hofmeister, announced the State Superintendent Student Advisory Group. Three Putnam City students have been chosen to serve. Valencia Herrero, Brittney Luong, and Trakel Pinkston are representing Putnam City. Congratulations on this leadership opportunity!
Dr. Rhodes invited everyone to attend the Putnam City Invitational Basketball Tournaments this weekend.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill welcomed everyone back from winter break. Mr. Sherrill praised teachers and parents on the London orchestra trip. He also congratulated his aunt, Laura Bruner, for receiving a Putnam City Alumni award. She is from the Class of 1964. Mr. Sherrill said he is glad that he and his wife chose Putnam City for their kids.
Charity Avery thanked Ms. Freeman and Lake Park Elementary for their video. Ms. Avery congratulated the orchestra and said she loved watching it online. She also welcomed everyone back.
Becky Gooch wished everyone a happy 2020! Mrs. Gooch thanked Dr. Fred Rhodes for going to London with our orchestra to represent Putnam City. She also said she is excited for the rest of the school year.
Cindy Gibbs said she got chills watching the orchestra online as they played in London. Mrs. Gibbs said she is looking forward to the Putnam City Invitational Basketball Tournament this weekend. She shared a story about her kinder students being excited about 2020.
Gail LoPresto said she loved seeing the orchestra. Mrs. LoPresto said she is impressed that the high school students raised enough money to fund their trip. Mrs. LoPresto also said she attended the Mayfield Band & Choir holiday event, and it was full of spectators with standing room only. She attended the London Send-Off Concert for our Putnam City orchestra students and said it was excellent.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on December 2, 2019.
b. Purchase orders dated November 20, 2019 through December 18, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Project Applications.
g. Sanctioning Applications.
h. Obsolete and/or Surplus Items.
i. Renewal of Contract with Brent Greenwood, Native American Consultant. ($175.00 from 20-11-561)
j. Renewal of Contract with Randy Frazier, Native American Consultant. ($175.00 from 20-11-561)
k. Renewal of Contract with Cortney Yarholar, Native American Consultant. ($400.00 from 20-11-561)
l. Renewal of Contract with Autumn Bier, Native American Consultant. ($1,000.00 from 20-11-563)
m. Renewal of Memorandum of Understanding with Southeastern Oklahoma State University for student teaching for the 2019-2020 school year.
n. Elementary and Secondary Contracts.
o. Overnight Travel. (Amended. Hard copy at table.)
p. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye;. LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on the amended Attachment A that was provided to board members at the board table. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EDDIE WILSON FOR CONSULTANT AT THE NATIVE AMERICAN YOUTH POWWOW ON MAY 1, 2020. ($200.00 FROM 20-11-561)
Jay Sherrill made a motion to approve contract with Eddie Wilson for Consultant at the Native American Youth Powwow on May 1, 2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SUE FIACCONE, SCHOOL PSYCHOLOGIST FOR THE 19-20 SCHOOL YEAR. (NOT TO EXCEED $7,500.00 FROM 20-11-621)
Jay Sherrill made a motion to approve contract with Sue Fiaccone, School Psychologist for the 19-20 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT TO COMMUNICATIONS DIRECTOR.
Cindy Gibbs made a motion to approve Job Description for Administrative Assistant to Communications Director. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said Sheradee Hurst was doing an incredible job. He explained at one time this department had two people. Adding it back would allow the department to move to the next level. He also mentioned a year and half ago, responsibilities for a different position in another office were split among three employees, therefore, financially it would be a “wash.”
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 5:28 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
January 21, 2020
REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 21, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 21st, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 17th, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Jay Sherrill and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –PUTNAM CITY WEST.
Putnam City West principal, Avery Gilliland led the Pledge of Allegiance and the Moment of Silence. He introduced Career Advisor, Morgan Boyd-Morrissey who provided information on how Putnam City West is “being intentional” in assisting their students in becoming college and career focused. Putnam City West has created four “academies” with each one having their own crest. The names of the “academies” are:
Freshman Academy – Learners and Leaders
Health and Human Services Academy (H.H.S. Career Academy)
Business, Marketing, Engineering and Technology Academy (B.M.E.T. Career Academy)
Communication, Arts, Information and Technology Academy (C.A.I.T. Career Academy)
Putnam City West has also worked with Junior Achievement to pilot a Senior Internship Program this semester. There are 22 students that are participating and each one has been placed with an internship partner. Today marked the first day for the interns to report to their partner business and many shared “first day” pictures. Mrs. Boyd-Morrissey said the goal next year is to expand the internship program to both semesters with 30 students per semester.
ITEM #2 – PUBLIC PARTICIPATION.
Kent Mathers with the Putnam City Museum introduced Kathlyn Reynolds, Sherry Boyd and Andy and Sharon Beezley. These individuals were recognized with a Lifetime Service Award for their volunteerism in support of the district at a reception that preceded the board meeting.
ITEM #3 – SUPERINTENDENT’S REPORT.
A historic bond election vote is scheduled for Tuesday, February 11th. Every aspect of a Putnam City student’s education is impacted by this bond beginning with the foundations of education. The voters will be asked to approve two separate propositions totaling $133,450,000.
Proposition #1 proposes numerous improvements across the District. Each Putnam City school would receive prioritized improvements with this proposition. Proposition #2 is for needed buses and transportation safety equipment.
Specific proposed projects for the first proposition are categorized by site on www.putnamcityschools.org. Storm safety, security, renovations and modernizations of buildings are all part of the proposed projects. Technology for instruction is also a large part of this proposition. Laptops for teachers, classroom technology, and implementing more digital textbooks are proposed. Band uniforms, athletic uniforms, and a performing arts center are also part of Proposition #1.
Information about the second question, which is the transportation question, is also posted on our web site.
We encourage all voters to go to the polls on Tuesday, February 11th for this historic vote on the 2020 Bond!
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill congratulated the Lifetime Service Award winners and suggested in future that a proclamation be prepared on behalf of the honorees. He complimented district staff on the relationships that they build and how the district instills in the students the value of giving back to the community. He said the Putnam City West Academies are “fantastic”. He said the development of the internship program with Junior Achievement is “great work” and he would love to have a report on the success of the program. He said that the goal of ICAP is to get students focused on what they want to do after high school. He wished all who are ill will get better quickly.
Charity Avery thanked all the volunteers and commented on how much their service is appreciated. She said she sees Sharon Beezley regularly volunteering at Putnam City West and always with a “great smile” on her face. She thanked everyone for the “overwhelming” gifts on behalf of January being Board Appreciation Month. She said the internship program at Putnam City West is going to be wonderful. The company that she works for, Pristine Hospitality, is one of the internship partners.
Becky Gooch agreed with Jay Sherrill that the servant attitude within the district “never ceases to amaze.” She said the four recipients selected by the Museum are keen examples of servant leaders and thanked them for their efforts. She said it was fitting that Kent Mathers, long-time principal in the district, was on-hand to present the Lifetime Service Awards. She thanked everyone for the gifts, saying she was “overwhelmed” by the appreciation shown to the board. Mrs. Gooch said that the next legislative session begins in February and to let her know if you are coming to the capital. She reminded everyone to be kind to their representatives so they will be kind to the schools. She also wished Carole Buhr a happy birthday.
Cindy Gibbs said she loved the gifts but it is the cards from the students that really make her feel special. She said that Sherry Boyd is an amazing and special woman. She said her children didn’t have Kathlyn Reynolds as a music teacher but they still benefitted from all the instruments, equipment and hard work that Mrs. Reynolds had put into the music program at Wiley Post Elementary. She said she appreciated Mrs. Reynolds happy and energetic personality. She thanked current staff and teachers for their hard work on behalf of the district.
Gail LoPresto also congratulated the Putnam City Museum award recipients and said she was most familiar with the contributions of the Beezleys. Mrs. LoPresto recognized the hard work of the Museum volunteers and encouraged others in the community to reach out to the Museum and to become more active. She also congratulated Mrs. Buhr on her recent birthday. Mrs. LoPresto said she was very encouraged by the internship program at Putnam City West.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 6, 2020.
b. Purchase orders dated December 19, 2019 through January 14, 2020 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. November UPDATED Activity Fund Cash Summaries.
e. December Activity Fund Cash Summaries.
f. Mid-Year Activity Fund Cash Summaries.
g. Activity Fund Transfer List.
h. Project Applications.
i. Obsolete and/or Surplus Items.
j. Putnam City Athletic contract renewals through Kelly Sports:
1. Slim Chickens.
2. SSM Health Bone & Joint (formerly OSOI).
k. Elementary and Secondary Contracts.
l. Overnight Travel.
m. Out Of State Trips:
1. Putnam City North cheer students to Dallas, Texas on January 31st – February 2, 2020 to compete at NCA High School Cheer competition.
2. Putnam City North choir students to Washington, DC on May 22nd – 26th, 2020 to participate in the National Memorial Day Choral Festival.
n. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Becky Gooch congratulated Rick Croslin for being named superintendent at Chickasha Public Schools.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2020-2021 COURSE DESCRIPTION GUIDE.
Becky Gooch made a motion to approve the 2020-2021 Course Description Guide. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 5:24 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
February 3, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, February 3, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 3rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 31, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. President, Gail LoPresto was absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –OVERHOLSER ELEMENTARY SCHOOL.
Mrs. Marjorie Iven, principal at Overholser Elementary and Mr. Greg Kipf, Assistant Principal, led the Pledge of Allegiance by showing a brief video, which included their student body and faculty reciting the pledges. Mr. Kipf asked everyone to remember those in Moore during the Moment of Silence.
Featured in the video were 4th and 5th grade students leading the school in reciting “Hopeful, Positive and Joyful” which is Overholser’s culture statement. The video also showed Ms. Aubree Hurt’s 3rd grade class, creating and recording a podcast of a book they had recently read. Mr. Kipf said doing projects such as these help reinforce the schools culture statement by creating a positive atmosphere for learning.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Mid-Year Allocation - Shannon Meeks, Chief Financial Officer
Putnam City’s budgeted fund balance has decreased $1.3 million from previous projections. When the state department released the annual mid-year adjustment, Putnam City realized a loss of $1.5 million. This significant loss was only slightly offset by $200,000 in gains from other state funded programs.
Becky Gooch asked if the allocated Reading Sufficiency Act funds need to be spent within this fiscal year. Shannon Meeks said they do not.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
The 2020 Bond Election is Tuesday, February 11th. In just 8 days, the patrons of our District will go to the polls to vote on the 2020 Bond. Full details about the bond are available on our website, putnamcityschools.org. A good way to help our friends and neighbors remember to vote is to make a list of ten people you will contact on Monday to remind them to vote the next day. Many people plan to utilize text and social media for these reminders. Be sure to tag your social media posts, #the2020bond. Absentee ballots must be requested before 5pm on Wednesday, February 5th. You can also vote early at the County Election Board this Thursday and Friday, February 6th & 7th. Any registered voter that lives in the Putnam City school district may vote, even if they do not have children in school. Polls will be open from 7 a.m. to 7 p.m. on February 11th.
PCACT hosted a very successful Student Advisory meeting with several legislators attending. We were pleased that Senators Greg Treat and Julia Kirt, along with State Representatives Nicole Miller, Cyndi Munson, Marilyn Stark, Collin Walke and Tammy West took time out of their busy schedule to be in attendance, serving as members of the legislative panel. Our students, as representatives from all three of our high schools, asked thoughtful, well-researched questions. Our legislators responded with thorough, informed answers. Our thanks to Eric Winkle, president of PCACT and Jennifer Seal, president of the Putnam City Foundation for hosting and helping with this annual event.
Congratulations to Edward Hudson Downtown Rotary and City of OKC Teacher of the Month for January! Mr. Hudson conducts the band at Putnam City West. Those in attendance were treated to a special performance by the Putnam City West Jazz Band. We are PC proud of Mr. Hudson!
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill said people need to be thinking of our legislators as session began today. He offered to attend sessions at the Capitol with anyone who would like to go. Mr. Sherrill said he is glad our students were able to speak with some of them at the Legislative Advisory Meeting held this week at the administration building.
Charity Avery thanked Overholser Elementary for their presentation. Ms. Avery offered her condolences to the people in Moore impacted by today’s car wreck. She also congratulated Mr. Edward Hudson for being named Downtown Rotary and City of OKC Teacher of the Month.
Becky Gooch echoed the sentiment about Moore. Mrs. Gooch also thanked everyone for the outpouring of love and the effort put into comments in their School Board Appreciation cards. She could tell the students researched the board members. She said they made the cards very personal.
Cindy Gibbs thanked students for the cards they received also. Mrs. Gibbs said Coronado Elementary gave personalized cards. She said students invited her to attend a basketball game. She went to their game, and Mrs. Gibbs said she was impressed with the students’ teamwork. She could tell her attendance meant a lot to the students. Mrs. Gibbs also expressed gratitude and offered ‘cuddos’ to Mrs. Ronda Boston, a fifth grade teacher at Coronado for all the support she saw her provide to the students after the game.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 21, 2020.
b. Purchase orders dated January 15, 2020 through January 28, 2020 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Project Applications.
f. Obsolete and/or Surplus Items.
g. Renewal of Extended School Year program for FY20.
h. Elementary and Secondary Contracts.
i. Overnight Travel.
j. Out Of State Trips:
1. Putnam City High School DECA students to Nashville, TN on April 28 – May 3, 2020 for DECA National competitions and workshops.
k. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Becky Gooch made a motion at 5:31 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
February 17, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, February 17, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 17, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 14th, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and member, Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Becky Gooch, member, arrived after the board entered into executive session. Member, Charity Avery was absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –WESTERN OAKS MIDDLE SCHOOL.
Western Oaks Middle School principal, Jennifer Robertson, introduced teacher Brookelyne Lawson who is the sponsor of the Unified Partners Club at the school. Xander and Zachary Ward and Stella Zeigler, Western Oaks Middle School students and Unified Partners Club members led the Pledge of Allegiance and the Moment of Silence. A video was presented that showcased students participating in club activities. The vision of the club “is to make a district wide impact through being an example of inclusion, Unified sports, and inclusive youth leadership in order to create an inclusive community in Putnam City Schools.” The students also encouraged other district schools to apply to become a Unified Partners Club school.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
Thank you to the patrons of Putnam City, and congratulations to our students and teachers on passing The 2020 Bond! The bond passed by seventy-four percent. We are thrilled for what this means for Putnam City! The results show that 1,500 more people went to the polls in this bond election than they did in the last bond election in 2017. That is a sixty-five percent increase in participation. This is unprecedented, and a show of support that our community is invested in education. Even Mayor David Holt, a Putnam City North graduate, used social media to ask patrons to vote. Many elected officials made posts on social media, asking voters to head to the polls. Thank you, to each of you, for your part in creating this amazing future for our Putnam City students!
Congratulations to two Putnam City Academy students who are award winners at this year’s Scholastic Art and Writing Awards! Congratulations to Priscilla Ramos, a Gold Key Winner for her batik piece titled: “The Lyrics of My Life.” A Gold Key Winner is regarded as one of the highest achievements a high school student in Oklahoma can receive for an individual piece of artwork. Emma Renton was recognized with an “Honorable Mention” award as well, which is extremely rare for a sophomore. You may have seen her painting titled: “Strawberry World” when it was displayed in the West Conference Room earlier this year.
Our March board meeting will include a Youth Art Month celebration. There will be music and drama performances from students in Putnam City as we celebrate the arts, and all that Putnam City has to offer.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill expressed gratitude to all that took time to look at the issues and to cast a ballot in the bond election. He said as a parent of students attending Putnam City Schools, he sees daily how bond funds positively impact the schools and children.
Cindy Gibbs also showed appreciation to voters saying that she is “extremely excited” that each school will benefit from the bond election. She said the sites made the decision on what improvements would be made from this bond election and she felt that was reflected in the overwhelming support at the polls. She said she is excited to see the future of the district with the passing of this bond election.
Gail LoPresto thanked Dr. Rhodes for his leadership during the bond campaign and election. She commented that it is great to have a superintendent that works so hard to get the bond passed. He spoke at the Windsor Hills Neighborhood Association meeting the Saturday before the election and Mrs. LoPresto felt his presentation at that meeting was well received and positively impacted the number of people who voted on the day of the election. Mrs. LoPresto also noted that board member Charity Avery was absent due to an unexpected schedule conflict and that Becky Gooch would be arriving late due to a work conflict but was expected at any minute.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 3, 2020.
b. Purchase orders dated January 19, 2020 through February 10, 2020 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Obsolete and/or Surplus Items.
f. Renewal of Contract with Deborah L. Primeaux, Native American Consultant. ($600 from 20-11-561)
g. Elementary Contracts.
h. Overnight Travel.
i. Out Of State Trips:
1. Putnam City West School DECA students to Nashville, TN on April 29 – May 3, 2020 for DECA National competitions and workshops.
2. Putnam City North School DECA students to Nashville, TN on April 29 – May 3, 2020 for DECA National competitions and workshops.
j. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2021-2022 SCHOOL CALENDAR.
Cindy Gibbs made a motion to approve 2021-2022 School Calendar. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes commented that there is a trend occurring within metro districts of starting the school year earlier in August. He also said the district is no longer required to have the 30th school lunch serving day by October 1st so it allows for more flexibility in the starting date for the school year. A survey was sent out to teachers with 2 calendar options that were developed in collaboration with PCACT. Based on the feedback provided, the administration recommends the calendar being presented to the board tonight.
Cindy Gibbs commented that she noticed that the timing was different than recent years and that she always values the teachers input when she casts her vote for the school calendar.
On a related note, Jay Sherrill commented that there is more research coming out showing that students are sleep deprived and how difficult it is for them to learn due to lack of sleep. He inquired if the district could continue to review school start times to see if any adjustments need to be made in future. Dr. Rhodes responded that the district is will continue to monitor start times.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION DETERMINING THE MATURITIES OF AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $38,750.000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT, AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.
Jay Sherrill made a motion to approve the Resolution determining the maturities and the sale of $38,750,000.00 in General Obligation Combined Purpose Bonds of the Putnam City School District on Thursday, April 2nd, 2020 at Noon in the Board Room of the Putnam City Administration Building and designating Terry L. Hawkins of Phillips Murrah P.C. as bond counsel for this issuance of bonds. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the $38,750,000.00 is actually the combination of the final release of the 2014 bond and the first release of the 2020 bond. By waiting until after the bond election had passed and combining the two bond releases, as advised by Stephen L. Smith Corporation, it allows the district to begin working earlier on 2020 bond projects. Board members thanked Jordan Smith of Stephen L. Smith Corporation for his guidance.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND TO DISCUSS RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUAN TO 25 O.S. §307(B)(1) and (B)(7).
At 5:16 p.m. Cindy Gibbs made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. §307(B)(1) and (B)(7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:21 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. § 307 (B)(1) and (B)(7).
No action was taken.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPERINTENDENT’S CONTRACT FOR 2020-2021.
Gail LoPresto noted that the board would be voting on the Superintendent’s contract for 2020-2021 with modifications as discussed in the executive session.
Jay Sherrill made a motion to approve Superintendent’s contract for 2020-2021. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 7:22 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
March 2, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, March 2, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 2, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 28, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –WESTERN OAKS ELEMENTARY SCHOOL.
Western Oaks Elementary School principal, Stephanie Treadway, introduced music teacher, Cristy Gosset. Ms. Gosset’s 2nd grade students led the Pledge of Allegiance and Moment of Silence. Afterwards they performed two songs, “Going on a Picnic” and “March of the Army Ants” from the musical Bugz.
Board President, Gail LoPresto thanked them and commented how entertaining and great they were.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS.
Youth Arts Month is a nation-wide celebration held each year in March, emphasizing fine arts education. Brandy Sitts, Fine Arts and Gifted/Talented Coordinator shared this year’s theme for Putnam City which is “Your Art, Your Journey.” She explained how this reminds us that each child has a personal journey in their education and fine arts experiences. Mrs. Sitts said as educators, we are facilitators of creativity, ever guiding children on their paths, whether that path leads to be a producer or a patron of the arts.
Putnam City Fine Arts Chairs were introduced: Cristy Gosset – Elementary Music; Doug Flemming – Drama, Speech, and Dance; Alicia Underwood – Elementary Visual Art; Levi Dobrinksi – Orchestra and Silver Strings; Laura Ogles – Secondary Visual Art; Stephanie Keegan-Moring – Secondary Vocal Music; and Charya Wolfe – Secondary Band.
Highlights of the Youth Arts Month program included:
• A Silver String Quartet performance featuring students: James Lee - Violin Putnam City High, Sydney McLeary - Violin Putnam City North, April Peters - Viola Putnam City West, Yarlemy Preciado - Cello Putnam City West. Director: Mr. Levi Dobrinksi.
• A poetry reading, “I am a Black Girl” from Putnam City North student, Deja West. Deja placed first in both the qualifying and championship divisions.
• A Putnam City West Jazz and Band Combo performance featuring students: Lesly Segoviano, Alfonso Garcia, Noah Helton, Brandon Ramirez. Director: Mr. Edward Hudson.
• A slide show featuring some of the fine arts events and accolades this year.
Lucy Lee, Captain of the Putnam City North Competitive Drama/Debate team, under the direction of Lisa Hamilton and Mary Beth Henson spoke of the many awards and accomplishments received this year. Mentioned were twenty individual students who qualified for the OSSAA Regional Drama/Debate divisions. Ms. Lee explained this is over triple from last year.
Brandy Sitts presented the 2020 Putnam City Superintendent’s Art Showcase award to Putnam City High School student Morgan Emerson. Ms. Emerson was selected as Best of Show for her Graphite portrait. 3 other students were mentioned for this showcase: Andrea Alvieo, Putnam City High School; Miley Ngueleu, Western Oaks Elementary and Alison Geer from Putnam City West High school.
Mrs. Sitts invited everyone to view the Youth Arts Month student gallery displays throughout the administration building, the State Department of Education, the Northwest and Warr Acres libraries and at schools around the district. She also mentioned the Skydancer Bridge was lit up this evening in honor of our Youth Arts celebration and extended an invitation for all to attend the District Arts Festival on May 2nd at Putnam City North High School.
Mrs. Sitts said Putnam City is known for their strong arts programs and thanked the board and the district for all the support provided to the arts.
Cristy Gossett, District Elementary Music Chair and Western Oaks Elementary Teacher, read the following proclamation:
Youth Arts Month Proclamation
WHEREAS, arts education contributes powerful educational benefits to all elementary, and secondary students including the following:
• Fine Arts education develops students’ creative problem-solving and critical-thinking abilities;
• Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
• Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
• Fine Arts education reinforces and brings to life what students learn in other subjects;
• Fine Arts education interrelates student learning in production, history, communication, citizenship
and aesthetics.
WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;
THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.
NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.
Jay Sherrill made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye LoPresto, aye.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
Putnam City West recently hosted the Superintendent’s TEAM for a Student Advisory Meeting. Students gave invaluable feedback on all areas of their education while students at Putnam City, including their middle school and elementary school experiences. This select group of informed students are involved in a variety of activities at Putnam City West. One of the most common comments made was the pride they have in their school because they feel they will be well prepared for living and working in a diverse society. Several said they were given the choice of attending Putnam City West or not, but felt strongly about attending a school that embraces diversity. These conversations with students are always inspiring to our TEAM. Thank you to Putnam City West for hosting us.
Congratulations to Coach Tammye Bishop and the Putnam City North Boys Swim Team for being awarded the Academic State Champions for 6A! This group excels in the classroom and in the pool. We are proud of their academics and athleticism.
It was a week-long celebration for Public Education Week last week. Red attire filled the halls in many Putnam City buildings, and also at the Capitol on Red for Public Ed Day. Putnam City employees participated, and many legislators did too. Putnam City was represented in a photo on the Senate Chamber floor as the proclamation for Public Education Week was presented. Friday we were PC proud as we supported public education with Putnam City attire. You can see photos from the week on Putnam City’s social media pages.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked all of the performers for Youth Arts Month and said you make us proud. He also thanked their teachers and administration for their investments in the students and the arts. He said he couldn’t think of a better district that supports the arts and puts resources into the program to give students the best education possible.
Charity Avery said all of the performances were great and how she got chills. She said she one hundred percent supports the arts and what they do. Ms. Avery also stated she got to witness the Putnam City West welcoming of incoming freshmen recently, and she was impressed. She said they did a great job of showing students all of the ways to be involved.
Becky Gooch said she also enjoyed the student performances. Mrs. Gooch said she knows firsthand from her children’s experience what music can do for kids, confidence and thought process.
Cindy Gibbs said the Western Oaks children performing made her cry because it reminds her of her own children when they were younger. Mrs. Gibbs said the arts are the foundation for what we do, and the students are a reflection of their great teachers and the exceptional programs we have. She also commended the Putnam City High School Junior ROTC team for qualifying for a national competition for the first time in the 8 years of the program. Mrs. Gibbs commented on her tour of the new Capps Middle School still under construction. She was impressed with the building design and new teaching approaches that will be implemented. She expressed hope that these new ideas will extend to our other schools throughout our district.
Gail LoPresto said the student performances at the meeting were excellent. She said we support the students and teachers and all of the arts. Mrs. LoPresto also thanked district coordinator Brandy Sitts for all she does.
Mrs. LoPresto welcomed education majors who were visiting from Oklahoma City University.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 17, 2020.
b. Purchase orders dated February 11, 2020 through February 26, 2020 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Obsolete and/or Surplus Items.
f. Elementary and Secondary Contracts.
g. Overnight Travel.
h. Out Of State Trips:
1. Putnam City High School Air Force JROTC Color Guard Team to Dayton, Ohio on March 19-22, 2020 to compete in National Drill Competition.
2. Putnam City North High School film production students to Springfield, Missouri on April 3-4, 2020 to compete at the Central High School Film Festival.
3. Mayfield Middle School band, choir and orchestra students to Arlington, Texas on May 16, 2020 to attend Six Flags Over Texas field trip.
i. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUMMER SCHOOL PROGRAM FOR 2020.
Jay Sherrill made a motion to approve motion to approve Summer School Program for 2020. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AMENDMENT TO SERVICE AGREEMENT WITH WASTE MANAGEMENT OF OKLAHOMA. ($338.80 FROM 20-11-005)
Cindy Gibbs made a motion to approve motion to approve amendment to Service Agreement with Waste Management of Oklahoma. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.
Dr. Rhodes said this was to add a dumpster for additional cardboard.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH LEAVING THE VILLAGE FOR 1 DAY OF RESTORATIVE PRACTICES TRAINING ON MAY 28, 2020 FOR ALL SCHOOL ADMINISTRATORS. ($3,700 FROM 20-11-552)
Charity Avery made a motion to approve agreement with Leaving the Village for 1 day of Restorative Practices Training on May 28, 2020 for all school administrators. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.
Dr. Rhodes commented this is for training for principals, assistant principals and interns working with students coming from traumatic situations.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SPARKS REED ARCHITECTS & INTERIORS TO DESIGN AN ADDITIONAL GYM AT PUTNAM CITY WEST HIGH SCHOOL GYM/STORM SHELTER. (20-77-195)
Charity Avery made a motion to approve motion to approve contract with Sparks Reed Architects & Interiors to design an additional gym at Putnam City West High School Gym/Storm Shelter. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.
Dr. Rhodes said we are recommending Sparks Reed for this project due to their outstanding work on previous projects with us. He further stated this is the first project for the 2020 bond. The old gym will be utilized for the growing JROTC and Fine Arts programs.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND PURSUANT TO 25 O.S. SECTION 307(B)(1).
At 5:45 p.m. Cindy Gibbs made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. Section 307(B)(1). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.
ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:07 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. § 307 (B)(1).
ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 7:09 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
March 10, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 10, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 23rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 7, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m. Members present: President, Gail LoPresto; Vice President, Cindy Gibbs; and members, Jay Sherrill and Charity Avery and Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Board member, Becky Gooch was absent.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING (PURSUANT TO 25 O.S. §307 (B) (1) AND (B) (7):
A. EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF SECONDARY
EDUCATION.
B. RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF
FOR THE 2020-2021 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN,
CORY BOGGS, CECIL BOWLES, BARBARA CRUMP, DR. KEELY FRAYSER,
SHERADEE HURST, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE.
C. REVISIONS TO SUPERINTENDENT’S EMPLOYMENT CONTRACT FOR 2020-2021.
Cindy Gibbs made a motion to enter into executive session at 5:01 p.m. for the purpose of discussing (pursuant to 25 O.S. §307 (B) (1) and (B) (7):
a. Employment/appointment of an Executive Director of Secondary
Education.
b. Renewal of employment of the Superintendent’s Administrative Staff for
the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs,
Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall,
Shannon Meeks and Dr. Melani Mouse.
c. Revisions to Superintendent’s employment contract for 2020-2021.
Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:48 p.m. Gail LoPresto acknowledged return to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Gail LoPresto, Cindy Gibbs, Jay Sherrill and Charity Avery met with Superintendent Dr. Rhodes, Assistant Superintendent, Melani Mouse and Chief Officer of Human Capital, Patricia Balenseifen in executive session for the purpose of discussing (pursuant to 25 O.S. §307 (B) (1) and (B) (7):
a. Employment/appointment of an Executive Director of Secondary
Education.
b. Renewal of employment of the Superintendent’s Administrative Staff for
the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs,
Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall,
Shannon Meeks and Dr. Melani Mouse.
c. Revisions to Superintendent’s employment contract for 2020-2021.
No action was taken.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF SECONDARY EDUCATION.
Dr. Rhodes said the administration recommended Shelly Roper to be appointed as Executive Director of Secondary Education.
Cindy Gibbs made a motion to appoint Shelly Roper as Executive Director of Secondary Education. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2020-2021 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, CORY BOGGS, CECIL BOWLES, BARBARA CRUMP, DR. KEELY FRAYSER, SHERADEE HURST, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE.
Jay Sherrill made a motion to renew employment of the Superintendent’s Administrative Staff for the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs, Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall, Shannon Meeks and Dr. Melani Mouse. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill commented on how much the board appreciates how hard the administration works on behalf of the students. Dr. Rhodes said that he is pleased with the quality of the administrative team. He added that they are all creative, hard-working, great people.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE REVISED SUPERINTENDENT’S CONTRACT FOR 2020-2021.
Cindy Gibbs made a motion to approve the revised Superintendent’s contract for 2020-2021. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
Gail LoPresto said that the district is fortunate to have Dr. Rhodes as the superintendent.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 5:52 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
March 23, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION MEETING
Monday, March 23, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 23rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 13, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m. Members present: President, Gail LoPresto; Vice President, Cindy Gibbs; and member, Jay Sherrill; Superintendent; Dr. Fred Rhodes; and Sandra Lemaster, board clerk. Members, Becky Gooch and Charity Avery were absent.
ITEM #2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on March 2, 2020.
b. Minutes for special board meeting on March 10, 2020.
c. Purchase orders February 27, 2020 through March 9, 2020 inclusive for the 2019-2020 school year.
d. Financial Reports.
e. Activity Fund Cash Summary.
f. Activity Fund Transfer List.
g. Project Applications.
h. Renewal of agreement with Learning Sciences International for recertification of administrators in the Marzano Focused Teacher Evaluation Model. (20-11-107)
i. Elementary and Secondary Contracts.
j. Overnight Travel.
Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH JILL MURROW FOR CLERICAL SERVICES TO ASSIST WITH INVENTORY AND STORAGE ORGANIZATION OF CULTURAL AND SCHOOL SUPPLIES FOR THE INDIAN EDUCATION DEPARTMENT. ($300.00 FROM 20-11-563)
Cindy Gibbs made a motion to approve the contract with Jill Murrow for clerical services to assist with the inventory and storage organization of cultural and school supplies for the Indian Education department. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH MYSCHOOLBUCKS FOR THE DISTRICT TO COLLECT ONLINE PAYMENTS FOR SITE EXTENDED CARE PROGRAMS. (3.95% TRANSACTION FEE FROM 21-60-974)
Cindy Gibbs made a motion to approve the contract with MySchoolBucks for the district to collect online payments for site extended care programs. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the district has used MySchoolBucks in the past but had switched to a different vendor, Blue Snap, this year. MySchoolBucks made improvements and Chief Financial Officer, Shannon Meeks, recommends changing to MySchoolBucks as it is currently the best option for the district.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY LEAVE DAYS.
Cindy Gibbs made a motion to approve the Declaration of Emergency Leave Days. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said that the Declaration covers the time period between March 23rd and April 3rd, 2020. He said that should the state mandated closure continue, the district will need direction from the state in how to address any additional days.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION TO THE OKLAHOMA COUNTY ELECTION BOARD FOR THE PUTNAMC CITY SCHOOL DISTRICT TO RESCIND THE DATE OF THE ANNUAL ELECTION AND TO RESCHEDULE FOR MONDAY, JUNE 30, 2020.
Jay Sherril made an amended motion to approve the Resolution to the Oklahoma County Election Board for the Putnam City School District to Rescind the Date of the Annual Election and to Reschedule for TUESDAY, June 30, 2020. Cindy Gibbs seconded the amended motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
The original motion misstated the day of the week that the June 30, 2020 election would take place. The amended motion corrected the day to Tuesday, instead of Monday.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 5:06 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
April 2, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION MEETING
Thursday, April 2, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, April 2, 2020 at 12:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, April 1, 2020 at 11:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 12:00 p.m.
Members present: President, Gail LoPresto; Vice-President Cindy Gibbs; member, Jay Sherrill; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk, and others. Members Becky Gooch and Charity Avery were absent.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $38,750,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.
Mr. Jordan Smith, of Stephen L. Smith Corporation, presented the 5 bids that were received along with a good faith bid. He said 3.5 - 4 percent is the interest rate that was projected to structure this bond sale. Even with the volatility in the markets right now, he was pleased with the number of bids and rates received and he made the recommendation to accept the lowest bid from Citigroup Global Markets.
Bids Received |
Net Interest Cost |
Interest Rate |
Citigroup Global Markets, Dallas, TX |
$2,741,728.40 |
2.358375 |
Wells Fargo Bank, Charlotte, NC |
$3,312,594.40 |
2.849421 |
JP Morgan Securities, New York, NY |
$3,328,594.04 |
2.863184 |
Huntington Securities, Inc., Chicago, IL |
$3,953,588.25 |
3.400790 |
RW Baird & Co., Milwaukee, WI |
$4,984,265.70 |
4.287356 |
Jay Sherrill made a motion to accept the low bid of $2,741,728.40 from Citigroup Global Markets, Dallas, TX at an interest rate of 2.358375 percent on the Sale of the $38,750,000 General Obligation Combined Purpose Bonds, dated May 1, 2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $38,750,000 BY THE PUTNAM CITY SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR A LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.
Jay Sherrill made a motion to authorize the issuance of the $38,750,000 General Obligation Combined Purpose Bonds, dated: May 1, 2020, and fixing other details for the issuance of said bonds. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #4 – DISCUSSION AND POSSIBLE VOTE TO APPROVE RESOLUTION GRANTING EMERGENCY POWERS TO SUPERINTENDENT TO ADDRESS THE COVID-19 EMERGENCY.
The Resolution reads as follows:
Resolution Granting Emergency Powers to Superintendent
Whereas on March 15, 2020, Governor Kevin Stitt declared a state of emergency due to the impending threat of COVID-19 to the people of the State of Oklahoma;
Whereas, on March 16, 2020, the State Board of Education voted to enact mandatory, statewide closure of all public schools for purposes of providing instructional services or activities until April 6, 2020;
Whereas, on March 25, 2020, the State Board of Education amended its order for mandatory school closure to continue the prohibition for instructional and extra-curricular activities until the end of the school year and only to provide for Distance Learning beginning April 6, 2020;
Whereas, a board of education has the power to “maintain and operate a complete public school system of such character as the board of education shall deem best suited to the needs of the school district.” 70
O.S. §5-117(3). A board of education may “perform all functions necessary to the administration of a school district in Oklahoma as specified in the Oklahoma School Code, and in addition thereto, those powers necessarily implied but not delegated by law to any other agency or official. 70 O.S. §5-117(21). A board of education has the power to “contract with and fix the duties and compensation of physicians, dentists, optometrists, nurses, attorneys, superintendents, principals, teachers, bus drivers, janitors, and other necessary employees of the district.” 70 O.S. § 5-117(14).
Whereas, under 70 O.S.§5-106, the Board of Education has the authority to prescribe the duties of the Superintendent, subject to such limitations set forth in the law;
Whereas the Board of Education finds that the current state of emergency requires that the Superintendent be granted greater flexibility to respond quickly and appropriately to the evolving crisis and that the Board of Education may delegate its executive powers to the Superintendent so as to provide the Superintendent freedom to manage the school district within the Board policies;
NOW THEREFORE, BE IT RESOLVED that the Board of Education grants to the Superintendent the following powers to address the COVID-19 emergency:
1. Authority to temporarily waive such Board policies or provisions of Board policies as the Superintendent shall deem necessary to comply with guidance from appropriate health or governmental authorities or necessary for other effective response, provided such action is consistent with all applicable State and Federal laws.
2. Authority to take any lawful actions necessary to ensure the continuation of public education, to provide for the health and safety of students and employees, or to respond to direction from appropriate health and government authorities. Such actions may include, but are not limited to: adjustments to the curriculum and the provision of alternative educational program options; adjustments to employee work schedules and assignments; modifications to the school calendar; adjustments to the delivery of school-provided meals; limitations on access to property owned or controlled by the Board of Education; applying to any governmental body for financial or other aid as may be available; and applying to any governmental body for waiver of regulations or requirements, provided such action is consistent with all applicable State and Federal laws.
3. The Board of Education hereby determines that additional leave is essential to the proper functioning of the District, that support employees (both full time and part time) who are not paid during the current school closure as provided in their contracts of employment could seek unemployment benefits, which will be a cost to a district not only in terms of the amount of benefits, but the expense to the District in defending these claims, and that the future costs of hiring and training new staff when school reopens, justify additional leave as a reasonable public purpose.
4. Provide Emergency School Closure Leave to full time and part time support personnel, for the period of time from April 6, 2020 to the end of the support employee’s contract for the 2019-2020 fiscal year to be used for days when District’s schools are closed due to a declared emergency which prohibits the employee from performing his/her job functions. Emergency School Closure Leave shall be paid leave, shall not be chargeable to sick leave, and shall not be cumulative. Emergency School Closure Leave will be granted at the discretion of the Superintendent or designee based on the Superintendent’s designation of essential employees. While on Emergency School Closure Leave, support personnel will be expected to be responsive to requests from the Superintendent who may alter an employee’s designation as to whether the employee is essential or not.
5. Authority to enter into contracts without prior Board approval for any dollar amount necessary for the purchase of materials, equipment, supplies, or services for sanitation, cleaning, technology, or other needs directly related to the COVID-19 emergency situation, provided such action is consistent with all applicable State and Federal laws.
6. The Board of Education hereby declares Friday, May 8, 2020 as the last day of school year 2019-2020.
7. The Board of Education hereby declares cancelation of the following regular board meetings: Monday, April 6, 2020. Monday, April 20, 2020. Monday, May 4, 2020 and Monday, May 18, 2020.
8. The Board of Education hereby declares that special board meetings be held at 5:00 pm. on the following dates: Monday, April 6, 2020. Monday, April 20, 2020. Monday, May 4, 2020 and Monday, May 18, 2020 and hereby declares these meetings to be virtual meetings.
NOW, BE IT FURTHER RESOLVED that the Superintendent is directed to keep the Board of Education informed of any actions taken under this emergency authority as soon as is practicable in light of the circumstances.
NOW, BE IT FURTHER RESOLVED that the temporary powers authorized by this Resolution are in effect for the duration of the 2019-2020 school year and any period of time identified in Governor’s Order 2020-07 and any subsequent extension of that order, unless otherwise rescinded or extended by the Board upon a majority vote.
NOW, BE IT FURTHER RESOLVED that execution of this Resolution is conclusive evidence of the Board’s approval of this action and of the authority granted herein.
Adopted and approved this 2nd day of April , 2020.
Jay Sherrill made a motion to approve Resolution Granting Emergency Powers to Superintendent to Address the COVID-19 Emergency. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes noted the following provisions included in the Resolution:
• Since the Board had declared Emergency Leave from March 23, 2020 through April 3, 2020, the Resolution Granting Emergency Powers to Superintendent did not include those dates.
• The Resolution approves the authority to pay support personnel through the remainder of their contract. The administration felt that was the correct action to take on behalf of valued support personnel.
• In addition, non-contract and hourly employees i.e.: substitute teachers, cafeteria workers, extended care workers, substitute custodians and bus drivers, etc. will also receive compensation. The amount will be an average of the pay that those hourly employees received during the months of January – March, 2020.
• There will be no change to compensation for the remainder of the 19-20 school year for those employees on contracted Extra Duty assignments i.e.: coaches, team leaders, etc.
• Friday, May 8, 2020 will be the last day of the 19-20 school year. This date is consistent with other metro area school districts.
• Regular board meetings scheduled for April 6, April 20, May 4 and May 18, 2020 will be canceled so they may be rescheduled as special meetings so they can be conducted as virtual meetings.
Board members agreed that paying support staff, including those that are not on a “contract” was the right thing for the district to do. They did mention that a shortfall in state allocations would impact the district’s general fund or fiscal year-end balance. Board members also asked that Board Highlights be prepared for the April and May virtual meetings as that is the primary source of communication for staff and the general public.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 12:42 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
April 6, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, April 6, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, April 6, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, April 3, 2020 at 4:30 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Vice-President, Cindy Gibbs was not able to participate via video conference at the scheduled time.
ITEM #2 – SUPERINTENDENT’S REPORT.
As a young person in college, training to become a teacher, I was taught that it was certainly important to teach students a body of knowledge, but that it would become increasingly more important to teach students problem solving skills, so they would be better prepared to adapt to a changing world.
That was good advice and has certainly become even more evident with the coming of COVID-19. As you well know, as soon as we think we know that something is certain, it seems to change. It shifts. Changes are not coming each hour; they seem to change within minutes. The wearing of masks, or not, is just one example. Advice continues to be very fluid because our health care professionals and governmental leaders are learning, as more information related to the virus becomes available.
A little over three weeks ago, for many of us, COVID-19 was just a concept. For many of us in Oklahoma, it did not begin to become more of a reality, until the March 11th Thunder game was canceled, minutes before it was to begin. Today, COVID-19 is definitely, a reality. We have all been affected by it in one way or another. It is real. It is very real. People in the District have literally been working around the clock to listen, research, communicate, manage and make major decisions that affect everyone who is a part of the Putnam City Family. I have never been more PROUD! We belong to a family that truly cares about one another. For that, I am very grateful.
I want to begin by saying thank you to our students and families, thank you for your patience and understanding during this unprecedented time. The District has continued to provide meals and services, obviously on a more limited basis, but there has been a strong effort to continue with as much as is feasibly possible.
The Continuous Learning Plan started today, and we will continue to make improvements to the plan as it becomes more fully implemented. I was pleased, that in our discussions with faculty and staff, it quickly became apparent that staying connected with students and parents was a priority.
While we as a District realize that our primary responsibility is providing an education for students, we also realize that building and maintaining relationships with students and their families is equally, if not more important. For many of our students, school is their lifeline to the world, and we will continue to strive to stay connected.
To our administrators, teachers and staff who have worked hard and many long hours, I say thank you. With just a very brief turnaround time, you have worked tirelessly, making plans to
provide continuous learning opportunities for our students.
I also want to say thank you to our secretarial, custodial, maintenance and food service staffs whose services have been critical; absolutely necessary, for us to accomplish our mission.
To our school board, we thank you not only for your encouragement and support, but you have also passed resolutions and policies that show you genuinely care. You are incredibly dedicated volunteers. We appreciate your leadership and for providing the stability that we have needed
As I mentioned earlier, things are continuing to change. Because of that, in addition to
keeping informed about COVID-19 through local, state and national media, for information related to Putnam City Schools, I encourage you to frequently visit our website. (www.putnamcityschools.org).
On the first page of our website, you will find the latest COVID-19 updates by selecting the COVID-19 tab, which is located in the upper right hand corner. This special section will be frequently updated to give you the latest information as it relates to Putnam City.
Again, thank you for making us proud to be a part of the Putnam City Family.
ITEM #3 – CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
a. Minutes for special board meeting on March 23, 2020.
b. Activity Fund Cash Summary.
c. Activity Fund Transfer List.
d. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.
ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2020-2021 SCHOOL YEAR.
Charity Avery made a motion to approve the renewal of employment for certified administrators as listed on Attachment B for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.
Becky Gooch spoke on behalf of all the board members, saying that she was excited to vote for renewal of the administrator contracts. Board members appreciate everything that the administrators have been doing to implement the Continuous Learning Plan and to care for students and their families. They also spoke favorably of the increased social media presence.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Becky Gooch made a motion to adjourn at 5:08 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.
April 20, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, April 20, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, April 20, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, April 17, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.
ITEM #2 – SUPERINTENDENT’S REPORT.
We have completed two full weeks of implementing the Continuous Learning Plan for our students. Teachers have made personal contacts with parents and students. We have continued to receive very positive comments about the Plan. Parents are appreciative of everything that our teachers are doing to keep their child focused on academics. Our teachers are specifically singing the praises of our curriculum specialists, and the Academic Team for their pre-planning. Principals are on the frontline delivering the instructional packets as grab-and-go meals are being picked up curbside by parents. We appreciate the efforts of everyone involved in this mass undertaking.
The number of meals being served continues to increase. We had nearly 12,000 meals served in one day last week. We appreciate Dwane Drake, and all of the Sodexo staff for their work. It has been a real challenge to make sure our students are being fed, and they have made it happen. We appreciate them!
We appreciate the many organizations who have assisted District teachers, students and families during the COVID-19 pandemic. In particular, we are very appreciative of Jennifer Seal and the PC Foundation who immediately volunteered to help. When we launched Continuous Learning, the need of students to have school supplies at home became apparent. They came to the rescue by making free school supply kits available at three locations, easily accessible to all students in the District.
On the agenda this afternoon, you will see several construction projects. With your approval, we will able to move forward on these projects. Obviously, we would prefer that students be in school and our buildings be filled with activity, but your approval today of these projects will get us ahead of schedule so that students can come back to school in August, and see the results of the support of our patrons in our recent bond election.
ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on April 2, 2020.
b. Minutes for special board meeting on April 6, 2020.
c. Financial Reports.
d. Consideration of and vote on motion to approve renewal Contract with Mac Systems for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring for 33 sites for 2020-2021. ($13,860.00 from 21-21-088)
e. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENTS B FOR THE 2020-2021 SCHOOL YEAR.
Cindy Gibbs made a motion to approve the renewal of employment for certified teachers as listed on Attachments B for the 2020-2021 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR RESTROOM RENOVATION PROJECTS. (7% CONSTRUCTION MANAGEMENT FEE FROM 20-77-192)
Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at various Putnam City Schools sites for Restroom Renovation projects. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
The schools for this project are Western Oaks Elementary School, Western Oaks Middle School and Mayfield Middle School.
Board members asked why there was so much variation in the fees charged for the various construction projects listed on the agenda. Chief Operations Officer, Cecil Bowles said that the size and the complexity of the project impact the percentage. A larger the cost of the project, the percentage of the fee typically is lower.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT WILEY POST ELEMENTARY SCHOOL FOR RESTROOM RENOVATION PROJECTS. (5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-192)
Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at Wiley Post Elementary School for Restroom Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF PILLAR CONTRACTING, INC. AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR RESTROOM RENOVATION PROJECTS. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-192)
Charity Avery made a motion to approve employment of Pillar Contracting Inc. as Construction Managers at various Putnam City sites for Restroom Renovation projects. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
The schools for this project are Putnam City West High School, Coronado Elementary School, Rollingwood Elementary School, and Windsor Hills Elementary School.
Board members asked how extensive the renovations were in the project. Mr. Bowles said that it included fixtures, tile and paint unless the fixtures had been recently updated. If recent work had been done on the restrooms, they would plan to reuse the newer fixtures. They also asked about the contractor, asking if there had been concerns with previous projects. Mr. Bowles said that there had been some challenges with one project in the past but they had also managed additional projects in the past. He also indicated that there had been some changes in the company’s management team. Becky Gooch mentioned problems with restroom fixtures in some sites and wanted to make sure that those fixtures were not going to be used for any of these projects. Dr. Rhodes assured her that those fixtures wouldn’t be used. There was also discussion as to how the contractors recommended were selected for each project. Mr. Bowles said that in most cases the contractors were working on other projects at the site or in the area or had experience with these types of projects.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT DOWNS ELEMENTARY SCHOOL FOR STORM SHELTER AND CLASSROOM ADDITION PROJECT. (7% CONSTRUCTION MANAGEMENT FEE FROM 20-77-250)
Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at Downs Elementary School for Storm Shelter and Classroom Addition project. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board members asked if there were concerns on the timeliness of previous projects with the recommended vendor. Mr. Bowles said that there was a problem with a subcontractor on only one of several projects that the contractor managed in the past and those concerns had been addressed so he is confident there won’t be any issues for this current project.
Becky Gooch recommended that Jennifer Seal, president of Putnam City Foundation should contact the construction companies about supporting the Foundation.
Dr. Rhodes wanted to note that these projects being voted on tonight are being funded from the final release of the 2014 Centennial Bond and the first release of the 2020 Bond. Because the releases are occurring consecutively, more projects could be launched. Also, since the schools are currently closed, it allows the district to begin construction projects earlier than usual.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY, INC. FOR DOWNS ELEMENTARY SCHOOL FOR STORM SHELTER AND CLASSROOM ADDITION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-250)
Cindy Gibbs made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for Downs Elementary School for Storm Shelter and Classroom Addition project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board members were not familiar with the company. Mr. Bowles said they are a new vendor for the district but they office in Warr Acres and have completed projects at SNU and Bethany schools that are high visibility. There was also clarification that there was no relation to Dr. Rhodes even though the names are the same.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR DOOR/WINDOW PROJECTS. (5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-286)
Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at various Putnam City Schools sites for Door/Window projects. Becky Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
The schools for this project are Harvest Hills Elementary, Dennis Elementary and Apollo Elementary schools.
Board members asked if doors and windows are being hardened for sites that might not have storm shelters yet. Mr. Bowles explained that these projects are primarily for the playground entrances at the schools. He noted, when possible, that window and door hardening had been done at sites with space limitations for adding a storm shelter. The board asked for an update at a future meeting on what sites did not have storm shelters. Mr. Bowles said that the projects being voted on tonight will extend the safety and number of storm rooms within the district. He did say that there are some schools that have limited land available to build new structures but those were the schools where “hardening” of the doors/windows was completed. He said he would provide board members with an update on where the district is in providing storm safety for all the schools.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT HEFNER MIDDLE SCHOOL FOR RESTROOM/FLOORING RENOVATION PROJECT. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-160 AND 20-76-192)
Cindy Gibbs made a motion to approve employment of Globe Construction as Construction Managers at Hefner Middle School for Restroom/Flooring Renovation project. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH RED PRAIRIE DESIGN GROUP. FOR HEFNER MIDDLE SCHOOL RESTROOM/FLOORING RENOVATION PROJECT. (2.75% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-76-262)
Cindy Gibbs made a motion to approve contract between Owner and Architect with Red Prairie Design Group for Hefner Middle School Restroom/Flooring Renovation project. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill asked if this is the same architect that did the redesign in the foyer/entry area. Mr. Bowles said it is a different architect. Various issues with flooring for the redesign necessitated that they look at a different architect for this project. He further clarified that the project is for restroom and flooring renovation. Gail LoPresto asked what the outcome of the flooring issues were at Hefner for the foyer redesign. Mr. Bowles indicated that there had been a “settlement” in which the floors were redone and seem to be working very well.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY WEST HIGH SCHOOL FOR NEW GYM/STORM SHELTER PROJECT. (4% CONSTRUCTION MANAGEMENT FEE FROM 20-76-195 AND 20-77-195)
Cindy Gibbs made a motion to approve employment of Globe Construction as Construction Managers at Putnam City West High School for New Gym/Storm Shelter project. Charity Avery seconded the motion.
Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill asked if there was a rendering of the project. Mr. Bowles said a preliminary rendering was presented to the construction committee but that he would e-mail the rendering to the other board members that don’t serve on that committee. The project should begin within a few weeks and is expected to be an18 month project.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR KITCHEN/CAFETERIA RENOVATION PROJECT. (6% CONSTRUCTION MANAGEMENT FEE FROM 20-76-262)
Cindy Gibbs made a motion to approve employment of Lingo Construction as Construction Managers at Putnam City High School for Kitchen/Cafeteria Renovation project. Jay Sherrill seconded the motion.
Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH RED PRAIRIE DESIGN GROUP. FOR PUTNAM CITY HIGH SCHOOL KITCHEN/CAFETERIA RENOVATION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-76-262)
Becky Gooch made a motion to approve contract between Owner and Architect with Red Prairie Design Group for Putnam City High School Kitchen/Cafeteria Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR STADIUM LOCKER/CONCESSION RENOVATION PROJECT. (6% CONSTRUCTION MANAGEMENT FEE FROM 20-76-174)
Cindy Gibbs made a motion to approve employment of Lingo Construction as Construction Managers at Putnam City High School for Stadium Locker/Concession Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH SPARKS REED ARCHITECTS & INTERIORS FOR PUTNAM CITY HIGH SCHOOL STADIUM LOCKER/CONCESSION RENOVATION PROJECT. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-160 AND 20-76-174)
Cindy Gibbs made a motion to approve contract between Owner and Architect with Sparks Reed Architects & Interiors for Putnam City High School Stadium Locker/Concession Renovation project. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said that it is very rewarding and exciting to see these projects come to fruition. Board members asked for drawings on this project. Mr. Bowles indicated that he had some preliminary sketches he could send to the board members but that the final renderings are still in progress.
ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH MA+ FOR KIRKLAND EARLY CHILDHOOD CENTER TO RE-DESIGN PARKING LOT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-289)
Cindy Gibbs made a motion to approve contract between Owner and Architect with MA+ for Kirkland Early Childhood Center to Re-design Parking Lot. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board members asked for information on MA+. Mr. Bowles said that MA+ has experience with education construction projects and had completed quite a bit of work in Mustang and also designed Positive Tomorrows building for homeless students in Oklahoma City. He said they’d been interested in working with Putnam City Schools for quite some time and they have expertise in parking lot design. Members agreed that the Kirkland parking lot drop off and pick up needed to be improved. Mr. Bowles indicated that the school administration and PTA would be kept informed and allowed to provide feedback on the redesign of the parking lot. Board members said they wanted to be kept informed on the project as well. Gail LoPresto asked what the long-term plans were for Kirkland. Dr. Rhodes indicated that it would continue to remain an Early Elementary Center. He anticipates that as enrollment numbers change in future, there could be an opportunity for Kirkland to revert back to a viable Pre-K through 5th grade elementary school.
ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF CMS WILLOWBROOK AS CONSTRUCTION MANAGERS AT KIRKLAND EARLY CHILDHOOD CENTER TO RE-DESIGN PARKING LOT. (5.5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-289)
Cindy Gibbs made a motion to approve employment of CMS Willowbrook as Construction Managers at Kirkland Early Childhood Center to Re-design Parking Lot. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Cindy Gibbs asked if this company had experience with parking lot renovations. Mr. Bowles said they had lots of experience with educational facilities and partnered with MA+ frequently. Dr. Rhodes said that CMS Willowbrook was the construction manager for the new Yukon High School building.
ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 5:44 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
April 24, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Friday, April 24, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Friday, April 24, 2020 at 12:00 p.m. The agenda and meeting notice were posted on Wednesday, April 22, 2020 at 11:30 1.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 12:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent; and Sandra Lemaster, board clerk.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINMENT OF PRINCIALS AT PUTNAM CITY WEST HIGH SCHOOL, MAYFIELD MIDDLE SCHOOL AND OVERHOLSER ELEMENTARY SCHOOL PURSUANT TO 25 O.S. §207(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.
At 12:02 p.m., Charity Avery made a motion to enter into executive session for the purpose of discussing employment/appointment of principals at Putnam City West High School, Mayfield Middle School and Overholser Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7). Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 12:29 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing employment/appointment of principals at Putnam City West High School, Mayfield Middle School and Overholser Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.
No action was taken.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT PUTNAM CITY WEST HIGH SCHOOL.
Dr. Rhodes said the administrative team recommends Dr. Jason Memoli for the position of Principal at Putnam City West High School.
Becky Gooch made a motion to appoint Dr. Jason Memoli as Principal at Putnam City West High School. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT MAYFIELD MIDDLE SCHOOL.
Dr. Rhodes said the administrative team recommends Ben Hodges for the position of Principal at Mayfield Middle School.
Charity Avery made a motion to appoint Ben Hodges as Principal at Mayfield Middle School. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT OVERHOLSER ELEMENTARY SCHOOL.
Dr. Rhodes said the administrative team recommends Greg Kipf for the position of Principal at Overholser Elementary School.
Cindy Gibbs made a motion to appoint Greg Kipf as Principal at Overholser Elementary School. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board members congratulated all the newly appointed principals.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 12:32 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
May 4, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, May 4, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, May 4, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, May 1, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Board member, Becky Gooch was absent.
ITEM #2 – SUPERINTENDENT’S REPORT.
We are pleased that our Governor and other officials have publicly announced that there appears to be progress being made in our state, with issues related to COVID-19. While we know that there are several phases to the plan our Governor has announced, the Administration TEAM has started to work on our own District Re-entry Plan. The implementation of the District Plan will be directly correlated with the State and local plan established by our Governor and Mayor. We acknowledge that it will take weeks and possibly months for life to slowly regain normalcy. There are still many unknowns, especially the timeline, but we are hopeful that school can begin again this August with students and teachers physically back in school.
Speaking of school beginning again in August, Pre-K registration is live online now through May 8th. Parents or guardians of incoming Pre-K students may register on the Putnam City web site. If you do not have internet access, call Enrollment at 491-7631 for in-person registration hours.
While sports events are halted due to COVID-19, there is some good news for our athletes. PCW basketball player, Rondel Walker has been awarded Boys Big All City Basketball Player of the Year, and that award marks a significant accomplishment for Putnam City athletics. Since 2010, Putnam City Schools has been the home to Boys Big All City Basketball Player of the Year five times! Putnam City players and coaching staff are to be commended for their consistent showing in this large talent arena. Congratulations to Rondel, and all involved.
Many stories of giving are coming from this difficult time for many families. The staff at Western Oaks Elementary raised over $3,800 to purchase food and school supplies for their families. Local churches partnered with Western Oaks staff to reach their goal and to provide space to prepare the donations. Western Oaks staff shopped for groceries, school supplies, and necessities for 159 families.
ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special virtual board meeting on April 20, 2020.
b. Minutes for special virtual board meeting on April 24, 2020.
c. Purchase orders dated March 10, 2020 through April 29, 2020 inclusive for the 2019-2020 school year.
d. Financial Reports.
e. Renewal of Contract with Healthcare Safety Solutions for 2020-2021. ($25,000 from 21-11-089)
f. Renewal of Pre-Engineering Academy Joint Program Agreement with Francis TuttleTechnology Center for the 2020-2021 year.
g. Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year.
h. Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year.
i. Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year. (4 ½ teacher salaries from 21-11-000)
j. Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2020-2021 year. ($105,000.00 from 21-11-421)
k. Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2020-2021 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from
21-11-122, 21-11-127, 21-11-023, 21-11-061)
l. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
Board members noted Marj Iven’s retirement and their appreciation for her service to the district. They also mentioned that her children attended Putnam City Schools and that her daughter was recently featured in a news story about health care professionals being on the front line in the fight against COVID-19.
ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENT B FOR THE 2020-2021 SCHOOL YEAR.
Cindy Gibbs made a motion to approve the renewal of employment for support staff as listed on Attachment B for the 2020-2021 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes commented on how highly valued support staff members are and that the schools and district couldn’t function without them. Cindy Gibbs offered her congratulations to support staff and agreed that they are very valuable. Board members echoed these sentiments.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL, MIDDLE SCHOOL AND ELEMENTARY ASSISTANT PRINCIPALS AT SITES TO BE DETERMINED PURSUANT TO 25 O.S. §207(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.
At 5:06 p.m., Cindy Gibbs made a motion to enter into executive session for the purpose of discussing possible employment/appointment of high school, middle school and elementary assistant principals at sites to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:35 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing possible employment/appointment of high school, middle school and elementary assistant principals at sites to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.
No action was taken.
ITEM #8 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A HIGH SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.
Dr. Rhodes said the administrative team recommends Edward Smith for the position of high school assistant principal at a site to be determined.
Cindy Gibbs made a motion to appoint Edward Smith as high school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said the administrative team also recommends Shane Austin for the position of high school assistant principal at a site to be determined.
Cindy Gibbs made a motion to appoint Shane Austin as high school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A MIDDLE SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.
Dr. Rhodes said the administrative team recommends Alyssa McElvany for the position of middle school assistant principal at a site to be determined.
Charity Avery made a motion to appoint Alyssa McElvany as middle school assistant principal at a site to be determined. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said the administrative team also recommends Jon Belt for the position of middle school assistant principal at a site to be determined.
Charity Avery made a motion to appoint Jon Belt as middle school assistant principal at a site to be determined. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.
Dr. Rhodes said the administrative team recommends Nancy Ingle for the position of elementary school assistant principal at a site to be determined.
Cindy Gibbs made a motion to employ Nancy Ingle as elementary school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
Board members congratulated all the newly appointed/employed assistant principals.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 5:39 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
May 18, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, May 18, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, May 18, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, May 15, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Becky Gooch and Jay Sherrill; Dr. Fred Rhodes, Superintendent and Tina Losawyer, board clerk. Board member, Charity Avery was absent.
ITEM #2 – SUPERINTENDENT’S REPORT.
Congratulations to Joseph Harroz on being named the President of the University of Oklahoma. We are proud to claim him as a product of Putnam City Schools. Harroz graduated from PC North in 1985. His leadership was obvious, even in middle and high school. He served as Honor Society President at Hefner Middle School. At PC North, he was Vice President of SUN, Junior Class President, and he was named Mr. Panther. He was on National Honor Society for four years, a debater, and on the golf team. We have great pride, we now have the distinction of being able to claim that both the Mayor of OKC, David Holt, and the President of OU, Joseph Harroz are graduates of our school district.
The school year has officially ended; however, our commitment to feeding students has not. In April alone, we served almost 93,000 breakfasts and over 94,000 lunches to students. We are proud to continue to serve breakfast and lunch curbside for our Summer Meal Program.
Our Child Nutrition services was recognized in Joy Hofmeister’s “Snapshots of Success.” The State Superintendent thanked Putnam City for being one of the first school districts to begin serving meals to kids after the mandated shut down occurred. KFOR also covered our Summer Meal Program last week. Our cafeteria staff are frontline employees. Even in thunderstorms, they distribute meals outside, behind masks and gloves, and with a glowing positive attitude. We are grateful for their outstanding commitment to feeding our kids and interacting with them in a safe, socially distant way. Hours and locations for the Summer Meal Program can be found on our web site, www.putnamcityschools.org.
We are excited as we anticipate the opening of the new Capps Middle School this August. Everything is right on schedule for completion. There are plans to integrate a few of the historic items from the original building into the new. For example, the “Putnam City Central Wildcat” terrazzo floor has successfully been removed from the original site and will be integrated into the new building. We appreciate the leadership of Cecil Bowles and his Operations Team for all their work overseeing this major bond project. We appreciate Melani Mouse and the Academic Team for all their work to successfully prepare for dynamic instructional opportunities for students. We appreciate principal James Burnett and his team as they have been working to implement a multi-year process to be ready for day one of the new Capps. The new Capps Middle School is only possible because of the support of our patrons and the support of our School Board. We thank you! Capps Middle School will be a showplace, a model school that will become known nationally not only for its unique design, but also for its utilization of cutting-edge technology and learning opportunities for students.
ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special virtual board meeting on May 4, 2020.
b. Purchase orders dated April 30, 2020 through May 13, 2020 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. March Activity Fund Cash Summary
e. Activity Fund Transfer List
f. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE NEGOTIATING TEAM FOR THE 2020-2021 SCHOOL YEAR.
Cindy Gibbs made a motion to approve the Negotiating Team for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Gail LoPresto asked Dr. Rhodes if this was going to be a normal process. Dr. Rhodes responded that every year the negotiating team looks forward to getting together and stated there is a great relationship and appreciation of Eric Winkle’s leadership with the PCACT. He said virtual meetings will begin soon and hopefully at some point will become non-virtual meetings. Dr. Rhodes expressed that the team is very eager to get started in the process.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED GIFTED EDUCATION IDENTIFCATION MATRIX.
Cindy Gibbs made a motion to approve Revised Gifted Education Identification Matrix. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH STUDIES WEEKLY FOR K-4TH GRADE SOCIAL STUDIES WORKBOOKS AND ONLINE RESOURCES. ($326,745.00 FROM 20-11-091)
Cindy Gibbs made a motion to approve agreement with Studies Weekly for K-4th grade Social Studies workbooks and online resources. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. COURSES INCLUDE: WORLD HISTORY, US HISTORY, GOVERNMENT, SOCIOLOGY, AP GEOGRAPHY AND INTERNATIONAL STUDIES. (328,088.12 FROM 20-11-19)
Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for High School Social Studies textbooks and online resources. Courses include: World History, US History, Government, Sociology, AP Geography and International Studies. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CLAIRMONT PRESS FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR OKLAHOMA HISTORY COURSES. ($24,835.48 FROM 20-11-091)
Becky Gooch made a motion to approve agreement with Clairmont Press for High School Social Studies textbooks and online resources for Oklahoma History Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill asked if the included online resources supplemented the current curriculum and allowed for additional use, and that it’s not only for learning at home. Dr. Rhodes affirmed this to be true. He said current adoptions are no longer 5 years, but are now 6 years and online resources will be used in the classroom and are not just for virtual learning. Dr. Rhodes also stated Team is working on a plan if it becomes necessary to revert back to a continuous learning model.
Becky Gooch asked if online resources qualify to be funded by State and Federal Government “Covid19 Relief Money.” Dr. Rhodes explained how the Covid19 funds will be allocated through Federal Title Programs and said they are very broad as far as what they can be spent on. He said we don’t have a dollar amount yet, but Shannon Meeks and Dr. Keely Frayser will be taking part in online tutorials regarding what the funds can be used for.
ITEM #10 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR 5TH GRADE SOCAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. ($149,445.20 FROM 20-11-091)
Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for 5th grade Social Studies textbooks and online resources. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
ITEM #11 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH MCGRAW HILL FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR STREET LAW COURSES. ($18,897.00 FROM 20-11-091)
Cindy Gibbs made a motion to approve agreement with McGraw Hill for High School Social Studies textbooks and online resources for Street Law Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #12 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH HOUGHTON, MIFFLIN, HARCOURT FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AFRICAN AMERICAN HISTORY COURSES. ($8,100.00 FROM 20-11-091)
Jay Sherrill made a motion to approve agreement with Houghton, Mifflin, Harcourt for High School Social Studies textbooks and online resources for African American History Courses. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Becky Gooch asked about moving towards district driven online textbooks created by staff. Dr. Rhodes verified we are doing this in some content areas, but Social Studies is not one of them. He said part of the reason is because our curriculum needs to line up with State standards. Dr. Rhodes clarified everything we are creating in-house will do that, but some textbooks line up so well, we are purchasing them as opposed to creating our own.
Becky Gooch asked if this was cost competitive since we pay teachers stipends and asked if was a good use of resources. Dr. Rhodes verified it was and briefly explained the state has very strict guidelines and selection process that must take place for textbook and online resource adoptions. He also said prices are all bid out to be state approved. Mrs. Gooch mentioned the state also has a textbook committee and knows how serious it is.
ITEM #13 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR 8TH GRADE SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. ($123.375.27 FROM 20-11-091)
Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for 8th grade Social Studies textbooks and online resources. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #14 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CENGAGE LEARNING, INC. FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AP EUROPEAN HISTORY COURSES. ($39,010.13 FROM 20-11-091)
Becky Gooch made a motion to approve agreement with Cengage Learning, Inc. for High School Social Studies textbooks and online resources for AP European History Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #15 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH BEDFORD, FREEMAN AND WORTH FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AP US HISTORY, AP GOVERNMENT AND AP PSYCHOLOGY COURSES. ($80,170.29 FROM 20-11-091)
Cindy Gibbs made a motion to approve agreement with Bedford, Freeman and Worth for High School Social Studies textbooks and online resources for AP US History, AP Government and AP Psychology Courses. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #16 – CONSIDERATION AND VOTE ON MOTION TO AUTHORIZE THE BOARD TO CONTINUE TO CONDUCT VIRTUAL BOARD MEETINGS FOR SO LONG AS THE LAW ALLOWS AND TO AUTHORIZE THE SUPERINTENDENT THE DISCREATION, IN CONSULTATION WITH BOARD PRESIDENT, TO DETERMINE IF A BOARD MEETING IS VIRTUAL OR IN PERSON.
Jay Sherrill made a motion to authorize the Board to continue to conduct virtual Board meetings for so long as the law allows and to authorize the Superintendent the discretion, in consultation with the Board President, to determine if a Board meeting is virtual or in person. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes stated that the Putnam City Board had previously adopted a resolution for board meetings to occur virtually in April and May. With this being the last meeting in May, moving forward there are no provisions in place to continue virtual meetings. Dr. Rhodes said after working with legal counsel, this motion would allow the Board President and Superintendent to determine if virtual meetings are needed. Dr. Rhodes recommended June meetings continue as virtual, and hopes July meetings can revert back to in-person meetings. He also stated we will follow Covid19 Healthcare guidelines.
ITEM #17 - CONSIDERATION OF AND VOTE TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINMENT OF AN ELEMENTARY ASSISTANT PRINCIPAL AT SITES TO BE DETERMINED PURSUANT TO 25 O.S. §307(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.
At 5:21 p.m., Cindy Gibbs made a motion to enter into executive session for the purpose of discussing possible employment/appointment of an elementary assistant principal at site to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:28 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Becky Gooch, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of discussing possible employment/appointment of an elementary assistant principal at site to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.
No action was taken.
ITEM #19 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY ASSISTANT PRINCIPAL AT A SITE TO BE DETERMINED.
Dr. Rhodes said the administrative team recommends Kristen Parker for the position of elementary assistant principal at a site to be determined.
Cindy Gibbs made a motion to appoint Kristen Parker as elementary assistant principal at a site to be determined. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board President, Gail LoPresto, congratulated Ms. Parker for being a newly appointed/employed assistant principal.
ITEM #20 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 5:31 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
June 8, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, June 8, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, June 8, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, June 5, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Becky Gooch, Charity Avery and Jay Sherrill; Dr. Fred Rhodes, Superintendent and Sandy Lemaster, board clerk.
ITEM #2 – SUPERINTENDENT’S REPORT.
An Open Letter to Dr. Melani Mouse:
On behalf of the entire Putnam City School Community, we want to congratulate you on your 25th year, your Silver Anniversary of service to Putnam City. For the last 25 years of your professional career, you have dedicated yourself to serving the top District in the State of Oklahoma. Your loyalty to the District is unprecedented because today, five to ten years in any role or with any organization is commendable. The fact that you have served 25 years, speaks to your loyalty and dedication to Putnam City.
During your long tenure with the District, change doesn’t even begin to describe what you have experienced. Changes in leadership styles, changes in demographics, changes in scheduling, professional development, places of learning; the list is endless. In leadership, you have worked with four different superintendents, numerous school board members and administrators. You have seen scheduling go from a traditional schedule to block schedule, a hybrid and back to traditional. You have lived the volley of educational initiatives from OBE, Back to Basics, NCLB, Common Core to Oklahoma Academic Standards. In technology, you have seen it transform from one desktop computer for teacher-use, to one-to-one technology for students. You have weathered these numerous changes with great dignity, grace and professionalism; always lending your support to do what is best for students, the heart of every decision to be made in public education.
Under your leadership, the district has been known as a leader among leaders. You have led the way for the district to be innovative, progressive, on the cutting-edge of new initiatives. Because of your leadership, the district’s reputation is held in the highest regard across the state. Fellow educators often ask, “What is Putnam City doing?” because they have confidence and trust in a well-formulated model plan.
You have made it a personal mission to help others grow professionally. Teachers who come to be a part of the Putnam City family, often comment on the outstanding professional development opportunities provided by our District. Through programs such as aspiring administrators, you have been a mentor and provided opportunities for educators to develop leadership qualities. By demonstrating a special interest in each, they have become successful leaders across the State.
On a personal note, you have been my right arm, my anchor to provide guidance and wisdom during my tenure as Superintendent. I appreciate your calm demeanor and the confidence demonstrated when tough decisions have to be made. I will always cherish our graduation experiences together as thousands of seniors walk across the stage and are proudly declared graduates of Putnam City Schools, the highlight as each school year comes to a close.
We wish you only the best as you join an outstanding team with OKC Public Schools. Under the leadership of Superintendent Sean McDaniel, the OKC District is making great progress. He leads boldly, confidently and with great humility; a rare find in leadership today. We congratulate you as you take this next step in your career.
ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on May 18, 2020.
b. Purchase orders dated May 14, 2020 through June 03, 2020 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education. ($50.00 per referral from 21-11-005)
f. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services. (Not to exceed $12,000.00 from 21-11-596)
g. Renewal of Revised Agreement with MacSpec for financial software and support for the 20-21 school year. ($9,600 from 21-11-094)
h. Renewal of Basic Legal Services Agreement with The Center for Education Law for 2020-2021. ($700.00 from 21-11-005)
i. Renewal of Contract with City of Oklahoma City for school crossing guards for 2020-2021. (Not to exceed $ 22,680.00 from 21-11-005)
j. Renewal of iObservation Subscription Agreement with Learning Sciences for 2020-2021 school year. ($54,000.00 – 21-11-107)
k. Consideration of and vote on motion to approve renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2020-2021 year. ($3.244 per meal from 21-22-385)
l. Renewal of Agreement with Chance to Change for employee assistance program for 2020-2022.(Not to exceed $20,000.00 from 21-11-089)
m. Renewal of Service Agreement with OSSBA for unemployment claims management for the 2020- 2021 year. ($16,170.00 from 21-11-089)
n. Renewal of Agreement with Spot My Bus for GPS tracking system. ($45,936.00 from 21-74-190)
o. Renewal of Service Agreement with Clearwater Enterprises (Estimated 40% savings from 21-11-005)
p. Renewal of Professional Services Agreement with Community Intervention Center for 2020-2021. ($16,000.00 from 21-11-005)
q. Elementary and Secondary Contracts.
r. Overnight Travel.
s. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Gail LoPresto asked if contract renewals are always listed on the consent agenda or if they should be voted on individually, especially if for a large amount.
Dr. Rhodes said during the month of June the district receives many renewal contracts that begin July 1st. He explained renewal contracts, typically are listed under the consent agenda. Dr. Rhodes said board members could pull out any one item for discussion if desired.
Jay Sherrill said he understood why renewal contracts were listed on the consent agenda, but suggested the board consider establishing, in policy, a dollar limit for renewals being listed on the consent agenda. Anything that would exceed that specified amount could be listed separately.
ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED 2020-2021 DISTRICT SCHOOL CALENDAR.
Jay Sherrill made a motion to approve Revised 2020-2021 District School Calendar. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said many suggestions have been made on how to best prepare for this coming school year with the Covid-19 situation. He proposed the district’s recommendation for students to begin school on Friday, August 21st, instead of the current scheduled date of Thursday, August 20th. Thursday would become a professional development Distance Learning Day, allowing teachers to be well prepared to deliver services needed. The previously scheduled professional development day on October 19th would be a distance learning day “dress rehearsal.” While Dr. Rhodes acknowledged the very best was done this spring, and a lot was learned, he expressed we can still do a better job with distance learning.
Dr. Rhodes shared that the 2020 bond money has been released and that Cory Boggs, Dr. Keely Frayser and their teams are working together to ensure we have the very best program for this fall.
Charity Avery asked how distant learning will work for special needs students. Dr. Rhodes said Scott McCall and his team are working on a plan and are using the framework from the state department to address this.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AUTOMOTIVE LEASE/PURCHASE AGREEMENT WITH WELCH STATE BANK. ($10,123.50 ANNUAL WITH 4 RENEWAL OPTIONS 20-77-266)
Becky Gooch made a motion to approve Automotive Lease/Purchase Agreement with Welch State Bank. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, nay.
Gail LoPresto was curious if the board has ever voted on anything like this before for an automobile. Dr. Rhodes said in the past used vehicles were purchased. He explained it would be a 5-year plan and at the end of the lease, the vehicle could be purchased. He said the price of the lease/purchase would save the district money.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LETTER OF INTENT WITH SODEXO INTEGRATED FACILITIES MANAGEMENT FOR FACILITIES MANAGEMENT SERVICES.
Charity Avery made a motion to approve Letter of Intent with Sodexo Integrated Facilities Management for facilities management services Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill said he would approve this Letter of Intent motion, but expressed that a critical look needs to be taken at how a possible outsourcing could affect employees, the district and costs over time. He said he will look forward to seeing the details in the contract.
Dr. Rhodes said if this is a yes vote, the district would work with both District and Sodexo attorneys to write a comprehensive contract. The target date to vote on a contact is June 22nd. Group meetings are tentatively scheduled for June 15th and 16th. These meetings would give Sodexo the opportunity to visit with Putnam City employees.
Board members expressed concerns they have heard from current Putnam City employees, including some who are close to retirement. Dr. Rhodes assured the board that situations such as length of time before retirement would be reviewed to address concerns and to make the best decision for the district and those employees that would be impacted. Dr. Rhodes confirmed approximately 200 staff would be affected and that correspondence would be drafted and sent out after a contract is approved.
Gail LoPreso noted this is the only bid received and the commitment that it takes to put together a bid proposal often limits the number of proposals that a district receives. Dr. Rhodes shared qualifications and procedure requirements and stated that Sodexo specializes in working with school districts.
Board members also shared concerns regarding work order procedures and tracking key performance indicators. It was suggested a demonstration be given for board members to see Sodexo’s process and what happens when K.P.I.’s are not met. Becky Gooch stated “we have to fix a problem, not create a problem.”
Gail LoPresto said it was her understanding that any Putnam City employee working in this area would be offered an opportunity of employment with Sodexo. Jay Sherrill also asked about compensation and having a benefits analysis for employees that may be affected. Dr. Rhodes confirmed all these things are the details that need to be weighed.
ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 5:48 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
June 11, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Thursday, June 11, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Thursday, June 11, 2020 at 12:00 p.m. The agenda and meeting notice were posted on Wednesday, June 10, 2020 at 12:00 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 12:03 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent; Sheradee Hurst, Communications Director and Sandra Lemaster, board clerk.
ITEM #2 – CONSIDERATION OF AND VOTE ON A RESOLUTION CONDEMNING RACISM AND AFFIRMING THE DISTRICT’S COMMITMENT TO AN INCLUSIVE SCHOOL ENVIRONMENT FOR ALL.
Becky Gooch made a motion to approve a Resolution Condemning Racism and Affirming the District’s Commitment to an Inclusive School Environment for All. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
WHEREAS, members of the Putnam City Schools Board of Education, as well as the Putnam City Public Schools staff, are saddened and outraged by recent events that demonstrate the prejudice and injustice that persists in our country;
WHEREAS, racism and hate have no place in our schools or our society, and we must protect the Constitutional rights of every person who lives, works, and learns in our community;
WHEREAS, we cannot be silent. We urgently must act to stop the racial injustice that harms and anguishes people, who are our family, friends, neighbors, students, staff members and fellow Americans;
WHEREAS, we must listen. Those who have endured discrimination and intolerance deserve to be heard as they share the stories and truth about their experiences and feelings, and we must seek with great empathy to understand their challenges and their pain;
WHEREAS, we must learn. It is time to engage our community in meaningful and honest conversation about racial inequality, to build alliances with those committed to justice for all, and to work together to support our shared conviction that racism must end;
WHEREAS, we must lead. Each of us, individually and collectively, is responsible for nurturing an anti-racist learning environment where every child is respected and valued for who they are, regardless of their skin color. We must actively prevent racial bias with continued district policies, practices, and actions;
WHEREAS, we must do better. Our district will strive to be a safe place in our community and a beacon of light for the world, as we build and strengthen trust with those we serve, and we model the acceptance of all people.
THEREFORE, BE IT RESOLVED that we, members of the Putnam City Schools Board of Education, stand steadfast in our commitment to foster an inclusive educational environment where every student, teacher, support professional, parent and community member is treated with dignity and respect, as well as our commitment to continue fighting for racial justice and human and civil rights for all.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 12:15 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
June 22, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, June 22, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, June 22, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, June 19, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Charity Avery and Becky Gooch; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.
ITEM #2 – PRESENTATION – SODEXO OPERATIONS, LLC. – FACILITIES MANAGEMENT SERVICES PROPOSAL.
Chuck Thomas and BJ Mandelstam with Sodexo thanked board members and the district for the opportunity to submit a proposal and contract to the district for facilities management services. Mr. Thomas provided background information on Sodexo saying they had been working with Putnam City for 30 years, employ more than 150,000 employees in North America at 13,500 sites and provide services to schools, universities, hospitals and other businesses as well as Disney World and the U.S. Marine Corps.
Mr. Thomas thanked the 200+ Putnam City employees that met with Sodexo in town hall style meetings last week to review the Sodexo presentation and to share their thoughts and concerns moving forward. He indicated that the main goal of those meetings was to try to match the benefits that Putnam City custodial/maintenance/grounds/energy employees currently receive including:
• Current wages, hours and pay.
• Current PTO including 12 annual sick days and vacation schedule (maximum 15 vacation days after 5 years of service).
• Nine paid holidays/3 paid personal days.
• Recognizing Putnam City hire date for benefit eligibility, 401k vesting and PTO accrual with Sodexo.
He stated that the employees transitioning to Sodexo payroll would continue to be a part of the Putnam City family. He recognized the current facilities team’s commitment to quality and feels that Sodexo could provide more resources, tools, training and leadership to enhance facility services.
In summary, Mr. Thomas said the focus of Sodexo would be to partner with Putnam City to provide:
• A best in class facilities management program.
• Build a strong foundation with specific building information and data.
• New communication and quality assessment tools including a computerized maintenance management system.
• High caliber leadership teams to meet the district’s needs for recording, training, personnel management and facilities management expertise.
• Continually work with the district to evaluate, build and enhance the facilities management program.
• Seamlessly transition the current program so it allows Putnam City to continue to achieve educational results.
BJ Mandelstam said that Sodexo is prepared to transition quickly and address the identified needs and gaps in the current facilities management program to deliver results within a short lead time.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SODEXO OPERATIONS, LLC. FACILITIES MANAGEMENT SERVICES FOR THE 2020-2021 FISCAL YEAR. ($8,065,000.00 FROM 21-11-005; $2,310,000.00 FROM 21-21-005; PAID IN 12 MONTHLY INSTALLMENTS.)
Prior to a motion, district legal counsel, Laura Holmes, recommended the motion should include language that any amendments to the agreement would be subject to review by legal counsel and the board could delegate authority to the superintendent to approve those amendments once reviewed by legal counsel. She indicated that was normal procedure when elements of an agreement are still being finalized.
Jay Sherrill made a motion to table the vote on the Sodexo Facilities Management Services Contract. Charity Avery seconded the motion. Vote: Sherrill, Aye; Avery, Aye; Gooch, Nay; Gibbs, Nay; LoPresto, Nay.
Discussion prior to the vote is summarized below:
Jay Sherrill based the motion to table on the following points:
• Concern that the board was being asked to vote on a contract before it was finalized and fully executable.
• Facilities management represents approximately 250 employees and 6-8 percent of the district’s budget.
• Suggested the board needed more time to consider the proposal and give it due diligence.
Becky Gooch asked for clarification on what was still being negotiated and if the board could vote on any amendments instead of delegating that authority to the superintendent. The following items being negotiated were identified:
• Facilities employees within 2 years of retiring from the Oklahoma Teacher Retirement system would continue as Putnam City employees and would be addressed within an amendment to the contract
• Buyback language was omitted in regards to reimbursement of investments made by Sodexo should the district terminate the contract early. The buyback language would need to be negotiated and included in the amendment.
• The board could request that they vote on any amendments to the contract
Dr. Rhodes asked Laura Holmes to explain the timeline of the agreement. Ms. Holmes indicated that should the board approve the contract, the agreement would go into effect upon approval by both parties with employees transitioning to Sodexo payroll on July 20th, 2020. Ms. Holmes also stated that the outcome of the vote would affect workers compensation insurance premiums since those are based upon the district’s salary expenses so, even if tabled, there is a sense of urgency for the contract to be voted upon prior to the start of the new fiscal year. The savings in insurance premiums were estimated to be about $170,000.
Jay Sherrill read the following statement: “I want everyone to understand my thought process behind my vote. I believe there are situations where a services company can provide value to an organization. A vendor that focuses on facilities management can provide better execution through processes, technology, and supply chain. Outsourcing makes sense when a vendor creates value and efficiencies that otherwise could not be achieved. I believe we as a district should do our due diligence and always review this type of opportunity. I appreciate the Superintendent for bringing this opportunity to us. We owe it to the taxpayers to ensure we are following best practices and providing a high level of execution for the community.
After much consideration and review of the contract terms, I continue to have concerns with outsourcing our entire operations to Sodexo in such a quick manner. I have clearly expressed my specific concerns to Dr. Rhodes, Mr. Bowles, Sodexo management, and now officially am stating to my Honorable peers on this board. I urge that we slow down this process to fully consider the impact this may have as we are in this uncertain time. This has an impact on our employees, some serving as many as 30+ years with Putnam City Public Schools. To outsource without seeing a reduction in our costs, and poor terms in a contract, seems reckless, and I intend to vote no for these reasons.”
Charity Avery said she understood the significance of making a decision before the start of the new fiscal year but she had concerns about entering into a contract too quickly especially with it impacting so many employees.
Gail LoPresto expressed the following concerns:
• Timing to make a decision felt rushed.
• While several board members attended some of the Sodexo meetings, there was not a regular board meeting with public participation on the agenda prior to the vote.
• Building funds being used to cover $2.3 million of the contract expense.
• Questioned if facilities employees transitioning to Sodexo would receive different benefits than Sodexo food service employees currently working at Putnam City sites.
• The difference between the retirement programs offered by Putnam City and Sodexo: pension plan vs. 401k.
Becky Gooch shared the following:
• There have been issues with facilities services currently being provided which prompted the district to research outsourcing.
• Received more positive employee comments than negative during the Sodexo meeting she attended.
• Of the 200+ employees that would be affected, she received e-mails or phone calls from 17 employees.
• Sodexo offers affordable insurance premiums for those covering family members when compared to premiums for plans offered through Putnam City.
• Supported voting on the contract instead of tabling the item.
Cindy Gibbs commented as follows:
• She attended Sodexo meetings and spent many hours researching the proposal and the impact to the district and the affected employees.
• A total of 14 employees that would be affected contacted her directly with a mixture of negative and positive comments.
• She contacted a district of similar size that transitioned to Sodexo last year and listed several advantages that district shared with the overall sentiment being that district was in a better place than they had been previously.
There was discussion regarding the $2.3 million coming from building funds that it was not “new” money but was departmental budget already allocated to building funds. Dr. Rhodes confirmed that the building funds could be used as proposed. Mrs. LoPresto suggested that might not be the best use of the funds long-term.
After the vote to table the motion failed, Becky Gooch made a motion to approve contract with Sodexo Operations, LLC. Facilities Management Services for the 2020-2021 fiscal year. Cindy Gibbs seconded the motion. Vote: Sherrill, Nay; Avery, Nay; Gooch, Aye; Gibbs, Aye; LoPresto, Nay.
Becky Gooch suggested there be an executive session at the next board meeting to discuss personnel and facilities management since the outsourcing contract did not pass. She also encouraged the public to vote in the June 30th primary and school board election.
ITEM #4 – SUPERINTENDENT’S REPORT.
We appreciate all the efforts of everyone involved in the process of drafting an agreement to look at the concept of Sodexo managing District facilities. The Sodexo people have been great to work with on this! We have an awesome Administration TEAM, who worked along with Laura Holmes, diligently and tirelessly to collaborate with Sodexo to make sure every “I” was dotted and every “t” was crossed.
At the top of the list, after what is best for our students, has been the goal to make sure PC Employees are taken care of. The collaboration process has truly been amazing to watch. It shows what you are able to accomplish by working together. My job as superintendent is to work with the Administration TEAM to bring ideas for consideration to the board. We so appreciate the time you have put into analyzing and studying this concept. I’ve never seen a board who cares more about doing what is best for our students and entire school community. Our patrons have the greatest confidence in you and we all appreciate that tremendously.
Thank you, to all!
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on June 8, 2020.
b. Minutes for special board meeting on June 11, 2020
c. Purchase orders dated June 4, 2020 through June 17, 2020 inclusive for the 2019-2020 school year.
d. Financial Reports.
e. Activity Fund Transfer List.
f. Obsolete and/or Surplus Items.
g. Renewal of Agreement with Chance to Change for student assistance for 2020-2021.(Not to exceed $15,000.00 from 21-11-005)
h. Renewal of PowerSchool Support Agreement for 2020-2021. ($100,688.89 from 21-11-094)
i. Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for 2020-2021. ($1,355,028.00 from 21-11-005)
j. Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery. ($986,182.00 from 21-21-005)
k. Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for 2020-2021. (No Cost to District)
l. Renewal of Contract with Hearts for Hearing for audiological services for 2020-2021. ($25,000.00 from 21-11-621)
m. Renewal of Contract with Positive Changes for educational services for 2020-2021. ($1,000.00 from 21-11-621)
n. Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for 2020-2021. (No Cost to District)
o. Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for nursing student experience for 2020-2021. (No Cost to District)
p. Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for OT/PT student experience for 2020-2021. (No Cost to District)
q. Renewal of Agreement with Compliance Resource Group for substance abuse testing for 2020-2021. (Not to exceed $15,000.00 from 21-11-005)
r. Renewal of Subscription with Pearson for AimsWeb Plus benchmarking/assessment product. ($62,400.00 from 21-11-111)
s. Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product. ($72,000.00 from 21-11-111)
t. Renewal of Subscription with Quaver Music for elementary music curriculum license. ($34,440.00 from 20-11-091)
u. Renewal of Agreement with Reading Plus for middle school site license subscription. ($48,000.00 from 21-11-111)
v. Renewal of agreement with IXL Learning interactive online license fee and 4 virtual Professional Development sessions. ($52,594.00 from 21-11-014)
w. Renewal of Agreement with the Putnam City Public Schools Foundation for 2020-2021.
x. Renewal of Service Agreement with Waste Management of Oklahoma. ($136,020.00 from 21-11-005)
y. Renewal of Agreement with Department of Rehabilitation Services. (No Cost to District)
z. Renewal of Participation Agreement with SNU School for Children for IDEA services. (Proportionate amount based on student count from 21-11-625)
aa.Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services. (Proportionate amount based on student count from 21-11-625)
bb.Renewal of Participation Agreement with Messiah Lutheran School for IDEA services. (Proportionate amount based on student count from 21-11-625)
cc.Renewal of Contract with Total Wellness for on-site vaccination clinics for Putnam City students and employees. (No Cost to District.)
dd.Renewal of Contract with Saarah Joyce, school psychologist/independent contractor for 2020-2021. (Not to exceed $5,000.00 from 21-11-621)
ee.Renewal of Contract with Lissa Wright, school psychologist/independent contractor for 2020-2021. (Not to exceed $ 1,000.00 from 21-11-621)
ff.Renewal of Contract with Larissa Hensley, speech language pathologist/independent contractor for the 2020-2021 school year. ($20,000 from 21-11-625)
gg.Renewal of Contract with April “Nikki” Keck, certified VI teacher and orientation and mobility training specialist for 2020-2021. (Not to exceed $2,000.00 from 21-11-621)
hh.Renewal of Contract with Sue Fiaccone, school psychologist/independent contractor for 2020-2021. (Not to exceed $5,000.00 from 21-11-621)
ii.Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for the 2020-2021 school year. (Not to exceed $20,000 from 21-11-621)
jj.Renewal of Agreement with Oklahoma City-County Health Department for 2020-2021. (No Cost to District)
kk.Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Gail LoPresto noted, at one time, insurance renewals were not included on the consent agenda because they represented such a large expenditure.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2020-2021 FISCAL YEAR AND PREPARATION OF THE FY2021 ESTIMATE OF NEEDS ($54,000.00 FROM 21-11-005)
Jay Sherrill made a motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2020-2021 Fiscal Year and preparation of the FY2021 Estimate of Needs. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY APPROPRIATION FOR FISCAL YEAR 2020-2021.
Becky Gooch made a motion to approve Temporary Appropriation for fiscal year 2020-2021. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE OPEN TRANSFERS FOR 20-21.
Cindy Gibbs made a motion to approve Open Transfers for 20-21. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill asked for clarification of the timing and process for Open Transfers. Dr. Rhodes clarified that Open Transfers represent transfers from other districts and there are state mandated deadlines by which those transfers must be approved or denied so that families can plan accordingly.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT COMMUNICATIONS UTILITY EASEMENT TO TRISTAR INVESTORS, LLC. AT NEW CAPPS MIDDLE SCHOOL.
Cindy Gibbs made a motion to grant communications utility easement to TriStar Investors, LLC. at new Capps Middle School. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board members asked for clarification as to what type of easement is being voted on. Dr. Rhodes indicated the communications easement includes access to maintain above and below ground tower, fiber, cables, etc.
In relation to Capps Middle School, Jay Sherrill said he had an opportunity to tour it recently and said that it is a world class facility.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EVENING ALTERNATIVE EDUCATION SCHEDULE AND DEREGULATION APPLICATION FOR 2020-2021.
Cindy Gibbs made a motion to approve Evening Alternative Education Schedule and Deregulation Application for 2020-2021. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PUTNAM CITY ACADEMY SOAR SCHEDULE AND DEREGULATION APPLICATION FOR 2020-2021.
Becky Gooch made a motion to approve Putnam City Academy SOAR Schedule and Deregulation Application for 2020-2021. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DEREGULATION APPLICATION FOR LIBRARY MEDIA SPECIALIST FOR KIRKLAND EARLY CHILDHOOD CENTER FOR 2021-2023.
Becky Gooch made a motion to approve Deregulation Application for Library Media Specialist for Kirkland Early Childhood Center for 2021-2023. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR NEW TENNIS CENTER. (5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-285)
Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City High School for New Tennis Center. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Becky Gooch noted that Putnam City North and Putnam City West would also be getting tennis facilities at their schools as part of the 2020 Bond that was passed in February. Dr. Rhodes said the tennis facilities for Putnam City North and Putnam City West will be included in the 2021 release of bond funds. The Putnam City High School Tennis Center will be located across Ann Arbor just southwest of the school.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS AT PUTNAM CITY HIGH SCHOOL FOR NEW TENNIS CENTER. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-285)
Cindy Gibbs made a motion to approve contract between Owner and Architect with Kerr 3 Architects at Putnam City High School for New Tennis Center. Jay Sherill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUBSCRIPTION TO SMARTMUSIC FOR SECONDARY BAND AND ORCHESTRA CURRICULUM FOR THE 20-21 SCHOOL YEAR. ($21,000 FROM 20-11-091)
Cindy Gibbs made a motion to approve Subscription to SmartMusic for secondary band and orchestra curriculum for the 20-21 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH KELLY SPORTS PROPERTIES FOR WEB HOSTING, GRAPHIC DESIGN & SERVICES. ($12,000 FROM 21-11-828)
Cindy Gibbs made a motion to approve Agreement with Kelly Sports Properties for web hosting, graphic design & services. Becky Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board members Gail LoPresto and Jay Sherrill asked for clarification of the contracted amount payable to Kelly Sports Properties since sponsorships through KSP typically brings in revenue to the district. Dr. Rhodes noted that Kelly Sports has brought in more than $560,000 to the district through sponsorships over the past five years. The current agreement with KSP is set to expire on June 30th. KSP has expanded the services and products they provide; however, the agreement presented tonight extends only the web management and print services which the administration feels are the services that are the most beneficial to the district.
Becky Gooch recognized Dr. Dick Balenseifen for his leadership of the district’s athletic programs and for being the face of athletics for the district. She thanked him and his staff for their hard work in promoting and improving athletic programs, facilities, equipment and uniforms.
ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion to adjourn at 6:14 p.m. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
July 6, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, July 6, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 6th, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 3rd, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF OFFICER OF HUMAN CAPITAL.
Patricia Balenseifen, Chief Officer of Human Capital, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Organization of Board of Education for 2020-2021; election of president, vice-president, clerk of the board, deputy clerk and encumbrance clerk.
Becky Gooch made a motion to nominate Cindy Gibbs for President. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.
Charity Avery made a motion to nominate Jay Sherrill for Vice-President. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill made a motion to nominate Sandy Lemaster for board clerk. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.
Becky Gooch a motion to nominate Tina Losawyer for deputy board clerk. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.
Charity Avery made a motion to nominate Fonda Watkins for encumbrance clerk. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #3 – PUBLIC PARTICIPATION.
Two 2020 Putnam City North graduates, Paige Bush and Madison Lonteen spoke about graduation ceremony ideas for their class.
Paige spoke first and provided hand-outs to the board to support her proposal. The hand-out listed several measures that could be taken to ensure a safe ceremony. She closed by stating she attended Putnam City Schools for 13 years and said the environment we are living in today is showing us we must find new ways to have events. Madison, who also attended Putnam City Schools for 13 years, spoke about learning to be an individual and standing up for what you believe in. She asked for all 2020 seniors and their families to be allowed closure.
Cindy Gibbs thanked both participates for coming and said it was obvious a lot of thought was put into this.
ITEM #4 – SUPERINTENDENT’S REPORT.
Dr. Rhodes congratulated Gail LoPresto on her reelection to the Board and announced Christina Mitchell’s
appointment as an Administrative Intern at Western Oaks Middle School.
Return to Learn:
Thank you to parents and teachers who completed the recent Return to Learn survey. We are in the process of
compiling the results. The parent survey showed that almost 70% of parents intend for their children to return
to traditional on-site school this fall. The results show that exposure to COVID-19 is the top concern of parents
followed by mental health of students. The District is working on a plan that is best for students and staff. An
announcement regarding the Return to Learn plan will be made on July 14th. Online enrollment will also be
announced on July 14th. There will be more details to come.
Congratulations:
Congratulations to District Athletic Director, Dr. Dick Balenseifen, on being awarded the State Award of Merit
by the National Interscholastic Athletic Administrators! Dr. Balenseifen has served as District Athletic Director
for nine years at Putnam City. We appreciate his leadership which has advanced the District to the next level in
all the athletic programs offered to students.
There is more good news to share from PC Athletics! Congratulations to PC High senior, Bobby Wood for
being named the Gatorade Oklahoma Boys Track & Field Athlete of the Year. Wood is the first Gatorade
Oklahoma Boys Track & Field Athlete of the Year to be chosen from PC High School. The award, which
recognizes not only outstanding athletic excellence, but also high standards of academic achievement and
exemplary character demonstrated on and off the field, distinguishes Wood as Oklahoma’s best high school
boys track & field athlete. He is now a finalist for the national award. Wood will be attending Stanford in the
fall.
Facilities Management: And finally, I wanted to report that we are working on a plan to improve the
management of District facilities. Following the last school board meeting, I immediately formed a task force to
start looking at resolutions. The task force met on Wednesday. On Thursday, I met with the first of many focus
groups comprised of employees in these departments, to hear their ideas about how we can improve. This
process will take time, but it is an important part of the process in sound decision making. My goal is to
continue meeting with focus groups until I have had an opportunity to meet with all employees. Ideas presented
during focus group meetings will be shared with the task force. And once the task force has resolutions, we will
be making recommendations to the Board.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill initially had no comments, but after Becky Gooch announced her resignation he said that no one
was more passionate on the behalf of each child than Becky. He said she was a model member, thanked her and
said he was blessed to serve with her.
Charity Avery appreciated all attendees and was glad to meet in person. She said she was looking forward to the
next school year.
Becky Gooch read the following open letter to the Board:
They say that “time flies when you are having fun” and I can attest to the fact that the last twelve years have been fun, and sometimes frustrating, and sometimes infuriating - but more often they have been exciting, fulfilling, engaging and life changing. They also say “all good things must come to an end” - not sure who “they” are but I know that “they” were right. In the Book of Ecclesiastes, Chapter 3, the writer laments on the fact that for every activity under the sun, there is a season. Tonight I announce that my season as an incredibly proud member of the Putnam City School Board is ending. But of course, I don’t go quietly, no not me. I have things to talk about if you will indulge me.
First and foremost, thank you. Thank you for letting me walk alongside you for the last 12 years. Thank you for your kind words, your encouragement, your patience and for teaching me the ever-changing business of public education. I love Putnam City Schools. As many of you know, I was a Rollingwood Rocket for 3 years before we moved to Texas. Tracey went to Lake Park, Western Oaks and graduated from PCW in 1983. Kendall and Maggie graduated from PC North in 2013 and 2014. Tanner, Trey and Tate graduated from PC West in 2015, 2017, and 2018. We are truly a Putnam City family and that will never change.
I am so proud to be associated with our district. I love how committed we are to the arts in our district, athletics and academics - and did I mention how much I love our GOLD BALLS?! I have loved test monitoring, subbing, PTA / PTO meetings, selling popcorn and popsicles, booster meetings, chaperoning and decorating for dances - the list could go on and on. Friday nights will also be high school football nights for the Gooches - so just save us a seat in the press box! In the last few years at work, I have loved seeing our kiddos come to the Capitol - Silver Strings, Christmas tree decorating and teachers, parents and students interacting with our elected officials advocating for our schools. We have so many amazing things to be proud of in our district.
Five years ago this October, our world collapsed one early Monday morning. The outpouring of love and support from our Putnam City family was unlike anything I have ever witnessed. People just showed up and helped carry the girls and I through those first days, those first weeks and really through that first year. Thank you seems so inadequate but truly thank you for loving us so well and for stories, support and for remembering our Tracey. And then, more love when we added these precious Gooch men to our family. You have embraced Ron and instantly made him feel welcome and you have supported our new family with your love, encouragement and friendship. Again, thank you!
It’s time to step down and let someone else in my area serve the district. I know and respect the amazing people in my board area and I know there will be wonderfully talented and committed people who will want to serve and for that, I am appreciative and it makes this transition just a little bit easier. I feel that I should be blunt here - considering the timing of this decision. This has nothing to do with the spilt vote last meeting on the contract. A good board should disagree sometimes and believe me, we have disagreed before and we have always committed to voting how we feel and then moving on in a cohesive manner to do the good work of the district. I truly serve with the most selfless of individuals and I am proud to call each one a friend. This last meeting was no exception - there is work to be done and believe me, I know these servants will do the work to address each and every concern and issue and I have faith in this tremendous team of educators that serve our district. Dr. Rhodes and his team are the right people to continue to move this district ahead. Education is always the answer to the ills of society - we must continue to have the hard conversations, acknowledge the issues and make the changes to move ahead and I know that this Board and this administrative team are committed to doing just that because our students deserve this level of dedication. Our students are counting on us to do it right!
Simply put, I ran for the school board because of our girls and now I step off for the same reason. As most of you know, there is this pesky little state statute that will not allow family members of a School Board to be employed by the district. I am stepping down because our youngest daughter has been offered a wonderful position in our district and we, as a family, know that she will be a tremendous influence on her students and peers. The impact that a teacher can have on a child is life changing and I know that in my heart this is the right decision. Having both of our daughters teaching is extremely gratifying to this momma bear who knows and appreciates the importance of public education. This has been such an emotional decision but it’s right and it’s time. My resignation will be effective tomorrow so this will be my last board meeting as an official Board member. But, don’t you worry - I know how to show up and ask to do public participation! I am not gone - I’m sure that I will be volunteering again very soon. I just want each of you to know what an honor it has been to serve our district. It has been one of my greatest joys and I will be forever grateful for this opportunity.
Gail LoPresto said she admires Becky and hates to see her leave the board but that she understands and would do the same for her children. She said she always tells Becky that she is the best board member. Mrs. LoPresto expressed she is happy to have been re-elected to the board and says that each year there is something new and unique and hopes to continue to provide value to the position.
Cindy Gibbs congratulated Gail on being re-elected and said she has served the district for 23 years. Mrs. Gibbs thanked the administration for all their work as they put together the plan for next year. She said it won’t be the same without Becky serving on the board. While someone will replace Becky, it won’t be someone with the same passion. She said she always appreciates Becky’s perspective and passion. She also thanked the speakers for coming and sharing how they feel about graduation with the board saying that they really put a lot of thought into their comments.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on June 22, 2020.
b. Purchase orders dated July 1, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Cash Summary.
e. Activity Fund Transfer Requests.
f. Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2020-2021 fiscal year. ( No Cost to District)
g. Renewal of Sumner One (formerly Image Works) Maintenance Agreement for 2020-2021. ($18,900.00 from 21-11-169)
h. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)
Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. (Amended). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.
Gail LoPresto made a motion to approve Federal Claims Approved Signatures for the 2020-2021 school year. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.
Dr. Rhodes mentioned that Items #8 and #9 both require board approval each year for these Federal programs.
ITEM #9 – CONSIDERATION OF OF AND VOTE ON MOTION TO APPROVE EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.
Gail LoPresto made a motion to approve Emergency Federal Claims Approved Signatures for the 2020-2021 school year. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:23 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.
July 20, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, July 20, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 20, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 17, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –BARBARA CRUMP – EXECUTIVE DIRECTOR OF ELEMENTARY EDUCATION.
Mrs. Crump led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
Daniel Young, a teacher at Putnam City North High School, shared his thoughts regarding the Return to Learn plan.
ITEM #3 – SUPERINTENDENT’S REPORT.
Back to School / Return to Learn:
We are very excited that the District’s Return to Learn plan was released this week! We appreciate the efforts of the planning committee that received input from parents and teachers, as well as guidance from the State Department of Education, state, county and local healthcare professionals and agencies. The Return to Learn plan is very comprehensive and provides several options for parents so they can feel comfortable by selecting the best option for their child. The Plan can be found on the District website under the COVID-19 tab.
Putnam City, for good reason, has the reputation of being a leader among leaders. We all recognize the anxiety, uneasiness and uncertainty of returning back to school due to all the issues related to COVID-19. As part of our ongoing effort to provide a safe learning environment for our teachers and students, on the board agenda tonight is the recommendation of two new positions to help us more fully reach that goal. One proposed position is a COVID-19 Risk Assessment Coordinator. The job description states that the Coordinator will conduct contact tracing for positive COVID-19 cases, as well as collaborate with district administration in matters related to district communication, preventative measures to mitigate the spread, decisions regarding quarantine, isolation and closures based on state health department guidelines.
Another position being proposed tonight is “Reserve Teachers.” The concept is that reserve teachers will create a pool of full-time substitutes, ready to staff PC sites to alleviate absences of teachers during this unprecedented time. If approved, these two positions will serve both district staff and students in managing COVID responses.
Thanks to all who have been diligently working to provide a safe beginning to this next school year.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Gail LoPresto – Thanked everyone that worked on the Return to Learn plan. She said that she prays for the children and staff of the district. She also wanted to clarify if the CARES funds were already available.
Dr. Rhodes confirmed that the district does have access to the funds which total about $4.5 million.
Charity Avery also thanked the committee that worked on the Return to Learn plan. She empathizes with parents she has heard from because she is also a concerned parent. She said the district’s goal is to make the best decision possible for the students and the staff. She also wanted to thank Becky Gooch for her many years of service to the district and for being so welcoming to her as a new board member.
Jay Sherrill also expressed appreciation for those that contributed to the Return to Learn plan. He said he feels the Return to Learn plan is one of the most comprehensive prepared by metro area districts, answering many questions and providing options. As a board member he said he has faith in the staff and they have his support to make changes if necessary. He said there is still much uncertainty regarding the pandemic and that the district needs to remain fluid and alter the plan as needed based on changing conditions.
Cindy Gibbs submitted written comments to keep the in-person meeting brief. She said, “Thank you to the administrative team and administrators for working diligently to continually tweak the start of school plans. I have no doubt that we as a district will do everything possible to keep our students and staff safe when school starts. I appreciate everyone’s flexibility and desire to think out of the box regarding the start of school.
I have seen a couple of school signs that still reflect the start of school date as August 20th, so I am asking that everyone make sure the date is correct at your location so that the public doesn’t get confused.
On the consent agenda this evening is a contract regarding the company that cleans the stadiums and some other facilities. I will be voting to approve this contract, however, there were some issues with stadium cleanings last year and I will be closely watching to make sure those issues have been resolved and do not occur this year. We have two almost new stadiums and it is a shame and not right when our patrons are not able to sit in the stands due to spilled hot chocolate and other drinks because they have not been cleaned properly. I am asking that we make sure we have the proper procedures in place and this is monitored to make sure it doesn’t happen this year.”
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 6, 2020.
b. Purchase orders dated July 2, 2020 through July 14, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. School Activity Fund List of Board Approved Fundraisers for 2020-2021.
f. Obsolete and/or Surplus Items.
g. Renewal of Snack Vending Agreement with Imperial, Inc. for the 2020-2021 school year. (No Cost to District)
h. Consideration of and vote on motion to approve renewal of Beverage Agreement with PepsiCo. (No Cost to District.)
i. Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation for 2020-2021. (Not to Exceed $30,000.00 from 21-34-005)
j. Renewal of Transportation Contract for 2020-2021 with Francis Tuttle Career Technology. (No Cost to District)
k. Renewal of Agreement with Oklahoma Building Services for Custodial Services for 20-21 school year. ($153,224.94 from 21-11-005)
l. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes shared that the renewal for Oklahoma Building Services for custodial services includes “on call” capability to quickly respond to sanitizing buildings should the district require those services.
Jay Sherrill mentioned he’d like the board to establish a maximum amount for contract renewals to be listed on the consent agenda.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR DECLARATION OF VACANCY FOR BOARD SEAT NUMBER 3.
Jay Sherrill made a motion to declare a vacancy for Board Seat Number 3; however the process and timeline for filling the position was moved to the August 3rd board meeting. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
Gail LoPresto asked if the board had the choice of calling for a special election instead of appointing a replacement. There was discussion that if the board did not appoint a new board member within 60 days of declaring the vacancy it would require a special election. Because the resigning board member had not completed 50 percent of the term, there will be an election in 2021 to fill the remainder of the term. The appointee would only serve until the election unless they were to run and win the election.
The board decided to finalize the process and timeline at the August 3, 2020 board meeting.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RATES OF PAY SCHEDULE FOR 2020-2021.
Gail LoPresto made a motion to approve Rates of Pay Schedule for 2020-2021. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT CENTRAL ELEMENTARY SCHOOL. (NO COST TO DISTRICT)
Jay Sherrill made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Central Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT NORTHRIDGE ELEMENTARY SCHOOL. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Northridge Elementary School. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT WILEY POST ELEMENTARY SCHOOL. (NO COST TO DISTRICT)
Jay Sherrill made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Wiley Post Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT DOWNS ELEMENTARY SCHOOL. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Downs Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH THE UNIVERSITY OF CENTRAL OKLAHOMA FOR STUDENT TEACHING FOR THE 2020-2021 SCHOOL YEAR.
Jay Sherrill made a motion to approve Memorandum of Understanding with the University of Central Oklahoma for student teaching for the 2020-2021school year. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE IOBSERVATION PROFESSIONAL DEVELOPMENT AGREEMENT WITH LEARNING SCIENCES FOR TRAINING FOR UP TO 13 NEW ADMINISTRATORS ON SEPTEMBER 23-24, 2020. ($4,667.00 FROM 21-11-107)
Gail LoPresto made a motion to approve iObservation Professional Development Agreement with Learning Sciences for training for up to 13 new administrators on September 23-24, 2020. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR SCHOOL NURSE – COVID-19 RISK ASSESSMENT COORDINATOR.
Gail LoPresto made a motion to approve Job Description for School Nurse – COVID-19 Risk Assessment Coordinator. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes stated that this position would report to the Health Services Coordinator which is overseen by the Executive Director of Special Services.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR RESERVE TEACHER.
Gail LoPresto made a motion to approve Job Description for Reserve Teacher. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
Board members asked if this position might extend beyond the pandemic. Dr. Rhodes indicated that the district would research that possibility in future as large districts can benefit from having a pool of reserve teachers on contract.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR EQUITY COORDINATOR.
Jay Sherrill made a motion to approve Job Description for Equity Coordinator. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that Title IX compliance requirements have gotten more comprehensive and districts have begun adding a similar position. This position would facilitate Title IX, EEOC, Office of Civil Rights and other compliance programs and would report to the Chief Officer of Human Capital.
ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 5:24 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
August 3, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, August 3rd, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 3rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 31st, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SCOTT MCCALL, EXECUTIVE DIRECTOR OF SPECIAL SERVICES.
Scott McCall, Executive Director of Special Services led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
We appreciate the ongoing commitment and action by the Board of Education to an inclusive school environment for all. On June 11th, the PC Board of Education passed the “Resolution Condemning Racism and Affirming the District’s Commitment to an Inclusive School Environment for All.” At the July 20th school board meeting, as a follow-up to that resolution, board members approved a new position for a District Equity Coordinator. The job description for the position of Equity Coordinator states that they will develop, implement, and monitor disclosures, policies, procedures and practices designed to comply with federal and state legislation, regulation, and case law. There is a commitment to reach an equitable resolution to all complaints related to Title IX, Title VI, Title VII, and other federal and state anti-discrimination laws, regulations and requirements. As a school district, over the last several years, we have made great progress in our efforts to become more inclusive and accepting of diversity. The creation of this new position reflects the District’s long time reputation of being a leader among leaders. It shows a positive commitment of being an innovative and progressive district to help us reach the next level in our efforts to provide an inclusive school environment for all.
Dr. Rhodes also mentioned that Item #7 was a calendar change. He explained once it was decided to go to distance learning, the training and time teachers needed to prepare was addressed. Dr. Rhodes stated that our district was in an area where COVID-19 cases are high and that we were in an ‘orange phase-one’ county.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Gail LoPresto thanked everyone for their hard work on the Return to Learn plan. She said she supports and appreciates everyone who is working on it.
Charity Avery also thanked everyone involved in Return to Learn. She said she knows it’s not an easy decision, and she knows parents with children who have IEPs are concerned. She said she talked with several people about children with IEPs. Ms. Avery said, “I know our kids will be taken care of.”
Jay Sherrill said he echoes the sentiments regarding Return to Learn. He appreciates all the community feedback. He said he too wants nothing more than to have our kids back in the classroom. He shared that he has two children at home and knows we will put our best plan in place. Mr. Sherrill thanked everyone for their hard work and said “We’ll get through this.”
Cindy Gibbs submitted written comments to keep the in-person meeting brief. She said, “It was my pleasure to join the Putnam City foundation at their weekend retreat on Saturday and speak with them regarding our district and board. We appreciate the many things they do for our students and district. They are a shining light and a great partner and I appreciate their passion and desire to go above and beyond for our teachers, volunteers and students.
Becky Gooch, will be recognized at the September 8th board meeting. We appreciate her years of passionate service to our district! If you would like to offer your appreciation and thanks to Becky and won’t be in attendance at that board meeting, please reach out to Sandy Lemaster at the administration building for an address to mail or email your thoughts to Becky. She is leaving an open spot on our board that will be hard to replace and we will definitely miss her passion and input.
Many have been working very hard to prepare for our distance learning start to the school year! I am thankful for the dedicated administrative team and teachers that are working diligently to prepare a robust program for our students. While not an ideal situation, safety for everyone involved is a top priority.”
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 20, 2020.
b. Purchase orders dated July 15, 2020 through July 28, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Obsolete and/or Surplus Items.
f. Renewal of Career and Technology Education Contract for 2020-2021 school year. ($326,186.00 21-11-421)
g. District Athletic Sponsorship Agreements:
1. Santiago’s McDonalds.
2. Globe Construction Company.
3. Charlie’s Car Wash LLC.
h. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM # 7 – CONSIDERATION OF AND VOTE TO APPROVE REVISED 2020-2021 DISTRICT SCHOOL CALENDAR.
Gail LoPresto made a motion to approve Revised 2020-2021 District School Calendar. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said with times being ‘fluid,’ and the decision to now start with distance learning, we want ensure it will be successful. To give teachers the proper training and time to fully prepare lessons, it is proposed for the new student start date to be Thursday, August 27th. This will enable teachers plenty of time to be ready. He explained that there is a lot for teachers to get ready and they have not even been allowed to get back in their classrooms.
Cindy Gibbs asked when teachers are scheduled to report back.
Dr. Rhodes said principals reported back Thursday, August July 30th, Monday, August 10th is New Teacher Academy and for returning teachers, August 17th will be the first day back. He also shared that almost every meeting is being held virtually.
Jay Sherrill asked if any changes to this new start date is foreseen.
Dr. Rhodes replied. “He hopes this is it.”
Officer Stout shared that teachers are allowed to go to buildings by appointment only at this time.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR DECLARATION OF VACANCY FOR BOARD SEAT NUMBER 3 WITH UPDATED PROCESS AND TIMELINE.
Gail LoPresto made a motion for declaration of vacancy for Board Seat Number 3 with updated process and timeline. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
Cindy Gibbs shared the following timeline: The deadline for completed applications is 4:30 p.m. on Friday, August 14th. Interviews will be conducted with applicants afterwards and the set date to have Seat number 3 filled is Thursday, September 17th. Ms. Gibbs noted the laws regulating why it is an appointment in this particular case, and not an election. She also noted this appointment is only until the next election.
ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:12 p.m. to adjourn. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
August 17, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, August 17, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 17, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 14, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHANNON MEEKS – CHIEF FINANCIAL OFFICER.
Shannon Meeks, Chief Financial Officer, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – INFORMATION AND STAFF REPORTS: END OF YEAR FINANCIAL REPORT - SHANNON MEEKS, CHIEF FINANCIAL OFFICER.
Chief Financial Officer, Shannon Meeks provided a summary of the year-end financial report for Fiscal Year 20. The district was projected to have an ending fund balance of $11,505,864.00. The unaudited ending fund balance is $11,792,700 or approximately $287,000 better than projected. Many expenses came in less than budgeted because there was no in-person instruction for the last nine weeks of school. Payroll, fuel, utilities and curriculum costs were all lower than projected. In addition, the district received more property tax revenue and motor vehicle collections than expected. However there was also a delay in receiving federal reimbursements primarily due to COVID-19 which reduced the fund balance by approximately $2.9 million. Mr. Meeks also indicated that the initial state aid allocation for FY21 is $5.2 million less than the previous year so this will be a challenging year and the district will need to be measured and cautious in their management of the budget.
Board members asked how the enrollment numbers would impact FY21 state aid. Mr. Meeks said that the mid-year allocation is based on whichever figure is greater, the current year October 1st student counts or the counts from two years ago. If enrollment counts are down in a current year, the impact might not be realized until the following years.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
Welcome Back!
When Putnam City students start school ten days from today, it will be the first time in our District’s 107-year history that students will be “attending” school, virtually. I am certain that those parents and patrons of four dependent, Grade 1-8 schools, who had the unique vision to create the world’s single largest consolidated school district, and established the State of Oklahoma’s third high school in 1914, never envisioned that students would not physically enter the doors of the school building.
Fast forward to the year 2020, twenty years into the 21st Century, and we will, for the first time in our history, start school with distance learning. While I know that many are disappointed that school will look differently, we all agree that this is the very best plan to keep everyone as safe as possible during these unprecedented times due to COVID-19.
As a District, we are truly blessed to have an incredibly supportive school board who wants what is best for our students. We have a very gifted Administrative and Academic TEAM who have worked tirelessly this summer to help prepare the best Distance Learning Plan possible. This week, our teachers will find themselves in the role of a learner as they learn fresh, new and exciting ways to teach students through distance learning. Patrons, we are so grateful for your support in so many ways, but in particular, we are thankful that you supported the District’s 2020 Bond in February. The timing was perfect! The 2020 Bond passed; the funds became available and the Tech Team was able to purchase, process and now deploy approximately 19,000 technology devices to students which now makes us an official One-to One District, technologically speaking.
The Distance Learning Plan our students will experience will be second to none. While students were engaged in distance learning during Spring COVID beginning in March, the new Distance Learning Plan is much more robust, rigorous and challenging. Features of the new Plan include: Putnam City teacher-led instruction, Putnam City teacher-driven lessons daily, An interactive experience with teachers and students, A focus on the Oklahoma Academic Standards utilizing District Pacing Guides, Graded assignments, Attendance taken daily, Ongoing assessments, and Curbside library services with books available to students.
Speaking of Welcome Back, this morning, there was another first for PC Schools. We had our very first virtual Convocation and the theme was “Welcome Back, Kotter”. Typically, we are all physically assembled in one of our high school auditoriums for a huge celebration that I often describe as a combination of a homecoming and a family reunion. It is typically the first time for our faculty to see each other after the long summer break. This year was going to be especially fun, because most of us have not seen each other since Spring Break. But instead, we virtually assembled to kick off the new year. It was still a lot of fun and filled with a lot of inspiration. Our very own graduate, OKC Mayor David Holt shared words of encouragement as our teachers begin the new year!
Thanks to all! We look forward to a great school year!
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Gail LoPresto watched Convocation virtually and said everyone did a good job and she thought it was handled perfectly. She said she couldn’t express enough appreciation for the effort that was put into the distance learning plan.
Charity Avery also thanked those working on the distance learning plan and especially the efforts to serve special education students. She understands that the decisions weren’t easy and that she appreciates everyone’s hard work. She also appreciates the feedback and e-mails that she has received.
Jay Sherrill said he has received feedback, both positive and negative, from many sources. He said the board members put their faith and trust in the administrative staff and their expertise and he will continue to support the administration as difficult decisions are being made. Mr. Sherrill stated that each board member is a parent and/or grandparent as well as a member of the community and they care about this district. He said although times are trying, that he really appreciates serving along-side his fellow board members. He hopes that people will extend patience and grace toward each other as everyone is doing the best that they can in the circumstances.
Cindy Gibbs said she understands and appreciates the work being done by teachers in setting up their virtual classrooms as she has had an opportunity to observe how difficult it is to do. She knows that teachers are putting in extra effort to make their virtual classrooms “rigorous and robust” and a great experience for our children. She said there were seven applicants submitted for the vacant board seat #3 and that interviews will be taking place soon. She noted that all applicants are very qualified and appreciates their interest in serving. Over the next two weeks, board members will be interviewing and appointing someone to fill the seat until the next school board election which will be April 2021. She said she is excited to watch the Convocation as she was not able to watch it live. She said that her heart is burdened as she knows this is a frustrating time for patrons and staff. She asked for grace during this time and expressed her appreciation for the work being done within the district.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on August 3, 2020.
b. Purchase orders dated July 29, 2020 through August 11, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Renewal of Agreement with Autumn Rain Bier, Independent Contractor, in support of Native American School Supplies Distribution Program for 2020-2021 school year. ($300.00 from 21-11-563)
e. Renewal of Agreement with Jill Murrow, Independent Contractor, in support of Native American School Supplies Distribution Program for 2020-2021 school year. ($300.00 from 21-11-563
f. Renewal of Contract with Satellite Athletic Association. (No Cost to District)
g. District Athletic Sponsorship Agreements:
1. Spot on Remodeling Corporation.
h. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF HOURS VS. DAYS AS STATED IN POLICY EA.
Jay Sherrill made a motion to approve Declaration of Hours vs. Days as state in Policy EA. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EO- VIRTUAL EDUCATION POLICY.
Gail LoPresto made a motion to approve revision to District Policy EO – Virtual Education Policy. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DISTRICT POLICY EP- DISTANCE LEARNING POLICY.
Gail LoPresto made a motion to approve District Policy EP – Distance Learning Policy. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EF- ATTENDANCE POLICY – DISTANCE LEARNING.
Gail LoPresto made a motion to approve revision to District Policy EF – Attendance Policy – Distance Learning. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH OSU-OKC FOR CONCURRENT COURSES TO BE OFFERED AT PUTNAM CITY, PUTNAM CITY NORTH AND PUTNAM CITY WEST HIGH SCHOOLS DURING THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:34 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.
August 20, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION MEETING
Thursday, August 20, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, August 20, 2020 at 6:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, August 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Cindy Gibbs called the meeting to order at 6:00 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; member, Gail LoPresto and Sandra Lemaster, board clerk. Member, Charity Avery was not able to attend the meeting.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF INTERVIEWING PERSONS AND DISCUSSING THE APPOINTMENT OF A PERSON TO FILL A VACANT BOARD SEAT NUMBER 3 PURSUANT TO 25 O.S. §307 (B) (1).
Gail LoPresto made a motion at 6:01 p.m. to enter into executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. §307 (B) (1). Jay Sherrill seconded the motion. Vote: LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 8:28 p.m., Cindy Gibbs acknowledged the board was returning to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Gail LoPresto, and Cindy Gibbs met in executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT PERSON TO FILL VACANT BOARD SEAT NUMBER 3.
This Item was tabled.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 8:29 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Sherrill, aye; Gibbs, aye.
August 31, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION MEETING
Monday, August 31, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, August 31, 2020 at 6:15 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, August 27, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Cindy Gibbs called the meeting to order at 6:15 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; members, Gail LoPresto and Charity Avery and Sandra Lemaster, board clerk.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF INTERVIEWING PERSONS AND DISCUSSING THE APPOINTMENT OF A PERSON TO FILL A VACANT BOARD SEAT NUMBER 3 PURSUANT TO 25 O.S. §307 (B) (1).
Gail LoPresto made a motion at 6:16 p.m. to enter into executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. §307 (B) (1). Jay Sherrill seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 8:40 p.m., Cindy Gibbs acknowledged the board was returning to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Gail LoPresto, Charity Avery and Cindy Gibbs met in executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. § 307 (B) (1).
No action was taken.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT PERSON TO FILL VACANT BOARD SEAT NUMBER 3.
Gail LoPresto made a motion to appoint Sky Collins to fill vacant Board Seat Number 3. Charity Avery seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 8:41 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
September 8, 2020
REGULAR BOARD OF EDUCATION MEETING
Tuesday, September 8, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 8, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 4, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and member, Gail LoPresto; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member, Charity Avery was absent.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHERADEE HURST – DIRECTOR OF COMMUNICATIONS.
Sheradee Hurst, Communications Director, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – SERVICE RECOGNITION FOR BECKY GOOCH.
Board President, Cindy Gibbs recognized Becky Gooch for her 12+ years of serving the district as a board member. Mrs. Gooch was presented with a framed piece of artwork that was created by a first grade student from Harvest Hills Elementary. District Elementary Art teacher, Kimberly Scott worked with the student at an art camp over the summer to design the artwork specifically for Mrs. Gooch. Members of Mrs. Gooch’s family were introduced and one of her daughters read a letter on behalf of the family honoring Becky’s service and how it positively impacted their family.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – OATH OF OFFICE FOR SKY COLLINS – BOARD SEAT #3.
Sandra Lemaster, Clerk of the Board of Education, administered the Oath of Office to Sky Collins who was recently appointed by the Board.
ITEM #5 – SUPERINTENDENT’S REPORT.
Welcome to Sky Collins, our newest board member. We are happy to have Sky join the Board to serve Putnam City students. Putnam City has been a part of Sky’s life for decades; she is PC proud in so many ways. We welcome her and look forward to the experience she brings to Putnam City.
Putnam City Schools began the 2020-2021 school year with Distance Learning and it created a memorable start for many. Teachers and parents shared some of their creative first day experiences with us on social media. It was heartwarming to see so many students joyfully learning with their district-issued device in their hands. Many families created unique workspaces so students will have a dedicated space at home to do their schoolwork. Some new first day of school traditions were shared too, including t-shirts designed with a Distance Learning theme. Parents are to be commended for their efforts in making the first of day, and every day, of Distance Learning so special for kids. We enjoyed seeing the creativity of students and parents.
Teachers are also using creativity to develop new ways to teach. But, Distance Learning has not been without its challenges. A recent social media posting said, “Please be extra kind to your kids’ teachers because most of them are building the plane as they fly it.” While our teachers are well trained in the delivery of Distance Learning, actually putting it into practice has been a totally different way of teaching. We commend them for their hard work and all their efforts.
We are very impressed at the many ways they are thinking outside the classroom and outside the box to give our students the best possible Distance Learning experience. Before school began, teachers across the District picked up their laptops to begin their Distance Learning planning. Thank you to PC patrons who made this possible with “The 2020 Bond.” It has proved to be especially timely with Distance Learning. Funds from “The 2020 Bond” also made Putnam City Schools a one-to-one technology district making the transition to Distance Learning much more accessible for all PC students. We are grateful for these tools, and we are excited to see what teachers and students build with them next.
ITEM #6 – COMMENTS BY BOARD MEMBERS.
Gail LoPresto thanked all the district administrators attending the meeting as well as all the site administrators, teachers and faculty for all their contributions toward the district’s Distance Learning Plan. She also welcomed Sky Collins to the board.
Sky Collins introduced her husband Travis Collins, whom she met at Mayfield Middle School. She said her story as a Putnam City student is similar to many of the district’s students and she said many teachers and administrators in the district impacted their path to success. She thanked Becky Gooch for her advocacy and commitment to the district. She expressed her excitement about serving on the board and looks forward to the future.
Jay Sherrill reiterated the board’s appreciation to Becky, saying that she has had an impact on his children and her strong leadership will be missed. He said he looks forward to working with Mrs. Collins and appreciates the qualities that she is bringing to the board. He thanked all the “fantastic” applicants for the board seat, saying that it was exciting to see so many people that care and were interested in volunteering to serve on the board.
Cindy Gibbs agreed with Mr. Sherrill’s comments, saying that it was difficult to select an appointee because there were so many excellent applicants. She said she was personally touched by Mrs. Collins’ history as a student of the district. She said she was also looking forward to serving with Mrs. Collins.
ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on August 17, 2020.
b. Minutes for special board meeting on August 20, 2020.
c. Minutes for special board meeting on August 31, 2020.
d. Purchase orders dated August 12, 2020 through September 2, 2020 inclusive for the 2020-2021 school year.
e. Financial Reports.
f. Activity Fund Cash Summaries.
g. Activity Fund Transfer List.
h. Obsolete and/or Surplus Items.
i. Renewal of AmeriCorps Grant Agreement for the 2020-2021 Fiscal Year. ($222,793.00 from 21-11-777 grant funded and $38719.32.00 from 21-11-000)
j. Renewal of Memorandum of Understanding with Oklahoma State University for placement of education students for student teaching for the 2020-2021 school year. (No cost to district)
k. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2020-2021 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.
Gail LoPresto made a motion to approve ratification of the 2020-2021 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes commended the Negotiations Team for working on the agreement, saying they did a very good job especially during a difficult time. Jay Sherrill said he appreciated both sides working together to make the process as easy as possible and it was evident that Putnam City functions well as a district.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF MEMBERS TO THE DISTRICT GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM FOR THE 2020-2021 SCHOOL YEAR.
Gail LoPresto made a motion to approve appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TRANSPORTATION OF HOMELESS STUDENTS FOR THE 2020-2021 SCHOOL YEAR.
Jay Sherrill made a motion to approve Transportation of Homeless Students for the 2020-2021 school year. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that this agreement is as a result of the McKinney Vento Act. The intent is that a homeless student who is no longer staying within district boundaries may continue to attend the school where they began the year. The agreement provides transportation services so the student’s education is not interrupted by having to change districts.
ITEM #12 – CONSIDERATION OF AND VOTE ON AMENDMENT TO TRANSPORTATION CONTRACT FOR 2020-2021 WITH FRANCIS TUTTLE CAREER TECHNOLOGY. (NO COST TO DISTRICT)
Gail LoPresto made a motion to amendment to Transportation Contract for 2020-2021 with Francis Tuttle Career Technology. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that Francis Tuttle Career Tech, which serves multiple districts, is currently conducting “in person” instruction. Since Putnam City is currently on the Distance Learning Plan, the amendment provides Francis Tuttle funding for Putnam City to offer door-to-door transportation service for district students that attend Francis Tuttle.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS FOR PUTNAM CITY NORTH HIGH SCHOOL NEW TENNIS CENTER PROJECT. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-285)
Jay Sherrill made a motion to approve contract between Owner and Architect with Kerr 3 Architects for Putnam City North High School New Tennis Center project. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Jay Sherrill asked if there was a timeline for ground breaking for this project. Dr. Rhodes said approval of this item would allow the architects to begin formulating plans and a timeline. He said the board will also be asked to vote on a Tennis Center at Putnam City High School at a future meeting. The timing of that project has been delayed due to some challenges with the initial location and having to relocate where the facility will be placed on the campus.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY NORTH HIGH SCHOOL FOR NEW TENNIS CENTER PROJECT. (5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-285)
Gail LoPresto made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City North High School for New Tennis Center project. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A HIGH SCHOOL ASSISTANT PRINCIPAL PURSUANT TO 25 O.S. §307 (B)(1).
Gail LoPresto made a motion at 5:25 p.m. to enter into executive session for the purpose of employment/appointment of a high school assistant principal pursuant to 25 O.S. §307 (B)(1). Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:39 p.m., President, Cindy Gibbs acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto and Sky Collins; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Executive Director of Secondary Education, Shelly Roper; met in executive session for the purpose of discussing possible employment/appointment of a high school assistant principal pursuant to 25 O.S. §307 (B) (1).
No action was taken.
ITEM #17 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A HIGH SCHOOL ASSISTANT PRINCIPAL.
Dr. Rhodes said the administrative team recommends Erin Mitchell for the position of high school assistant principal.
Jay Sherrill made a motion to approve the appointment of Erin Mitchell as a high school assistant principal. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:40 p.m. to adjourn. Sky Collins seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
September 21, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, September 21, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 21, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Sky Collins and Gail LoPresto; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Charity Avery was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – EXECUTIVE DIRECTOR OF CURRICULUM, INSTRUCTION AND ASSESSMENT.
Dr. Keely Frayser, Executive Director of Curriculum, Instruction and Assessment, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
Distance Learning has been a new experience for everyone involved, and we are grateful to our board members, administrators, teachers, support staff, and parents who have openly embraced a completely new way to educate our students, while keeping our students and staff safe. We continue to monitor the Oklahoma county-by-county COVID-19 Alert Map, meanwhile we have been planning what a safe return to school will look like for our students and staff. In an effort to provide a safe and healthy balance, it seemed wise to develop a transition plan as we begin the process of in-person learning.
Beginning Monday, October 26, 2020 Putnam City Schools will implement a Transition Plan from Distance Learning to in-person learning with an A/B schedule and a mask requirement. An A/B schedule means that 50% of our students will be on campus two days per week. The A schedule will be in-person Mondays and Tuesdays. The B schedule will be in-person Thursdays and Fridays. Wednesday will be a virtual learning day for all students. Students will be in virtual learning, the three days they are not on campus. This plan will allow for social distancing.
The Transition Plan will give students a campus experience, which they have not had since last March. This plan is the safest way for our students to transition back to the classroom while also contributing to the social, emotional and mental wellbeing of our students.
We understand that parents will be anxious to know their student’s assigned letter and schedule. We are currently doing the required planning to make those assignments. This process will take some time, but the goal is for families with multiple children, to have the same day of the week schedule. In the coming weeks, families will be contacted with their students’ assigned schedule once it is established.
Putnam City Schools will continue to make decisions based on the Oklahoma COVID-19 Alert Map found at www.health.ok.gov The question might be asked, “Would Putnam City Schools go back to a Distance Learning Plan?” The answer is, “Yes”. That would occur for the District if Oklahoma County finds itself in the category of Orange 2 or Red. However, virtual learning days might be implemented at a school site, if the number of positive cases and/or student exposure require a quarantine.
Be watching our web page and social media pages for more information regarding the Return to Learn Transition Plan. There will be opportunities to submit questions and receive answers in scheduled virtual communication events this week.
PC Foundation: We appreciate the Putnam City Foundation and all that they do to support the District. They held their annual Golf Tournament today at the Greens Country Club, which was a huge success. We appreciate the support from the community and specifically to all who participated in today’s Golf Tournament. This annual event is one of the largest fundraisers of the Foundation. Support of the Foundation means support for our teachers in projects and programs that help enhance learning opportunities for our students.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Sky Collins said she is happy about the weekly meal pick-up option. She gave kudos to Child Nutrition. Mrs. Collins has been picking up meals with her own children and is impressed with the staff.
Gail LoPresto thanked everyone for their hard work transitioning into in-person school. She said she admires the patience of parents and supports our teachers. Mrs. LoPresto said, “Everyone is doing a spectacular job.”
Jay Sherrill thanked Foundation board members and sponsors for their work on the fundraising golf tournament. Mr. Sherrill also said he is excited for his son to have a campus experience this year. Mr. Sherrill said teachers are working hard and daily tasks are fantastic. He also gave a shout out to all the program directors of all the extra-curricular programs.
Cindy Gibbs said she agrees teachers are working hard and she appreciates the grace that people are giving.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on September 8, 2020.
b. Purchase orders dated September 3, 2020 through September 16, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Updated July Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Obsolete and/or Surplus Items.
g. Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY21. (No Cost to District)
h. District Athletic Contracts:
1. Francis Tuttle Technology Center.
i. Secondary Contracts.
j. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Collins, LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE NOTICE OF SCHEDULE OF REGULAR BOARD MEETINGS FOR 2021.
Gail LoPresto made a motion to approve Notice of Schedule of Regular Board Meetings for 2021. Sky Collins seconded the motion Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Jay Sherrill asked if public participation will continue to be held the same manner it is currently. It was acknowledged that public participation will continue as normal for all regular board meetings.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE ESTIMATE OF NEEDS FOR FISCAL YEAR 2020-2021.
Gail LoPresto made a motion to approve the Estimate of Needs for Fiscal Year 2020-2021. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH OKLAHOMA ATHLETIC CENTER FOR USE OF POOL FACILITIES FOR SWIM PRACTICE AND MEETS FOR ALL PUTNAM CITY HIGH SCHOOLS FOR THE 20-21 SCHOOL YEAR. ($16,896.00 FROM 21-11-005)
Gail LoPresto made a motion to approve Agreement with Oklahoma Athletic Center for use of pool facilities for swim practice and meets for all Putnam City high schools for the 20-21 school year. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said each year we look for a facility for our swim teams to use and that this particular facility, which was previously named Light House, is closer than previous facilities. He mentioned the fee and said it would be great to have our own facility someday. Jay Sherrill agreed with this comment.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH LINGO CONSTRUCTION FOR SERVICES OF PROGRAM MANAGER. (FEE TO BE PAID FROM BOND FUNDS.)
Gail LoPresto made a motion to approve Agreement with Lingo Construction for services of Program Manager. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said Laura Holmes, with Centers For Education Law, was in attendance to answer questions. He explained the typical AIA process and how modifications are made specifically for us. Gail LoPresto asked who the Program Manager will be. Dr. Rhodes explained Stan Lingo, owner of Lingo Contraction, who was involved with the Capps Middle School project and a graduate of Putnam City, will assign a specific Program Manager for the district. He said Mr. Lindo will also be highly involved in the projects.
Jay Sherrill wanted to make sure we were going to get the services needed with this plan. Dr. Rhodes said with the 2014 Centennial Bond and the 2020 Bond, there are so many projects and he believes this agreement will pay for itself and allow for consistency. He also stated that in situations where the program manager and the construction manager are the same, the program manager fee would be zero. Dr. Rhodes stated the cost of the program manager for the other projects would be paid out of Bond Funds.
Dr. Rhodes commented that Lingo Construction is highly reputable and is currently involved in updating the Crystal Bridge downtown.
Laura Holmes explained this was a different type of contract than normally seen and the goal is to make it more equitable for the district.
Board members asked if the projects would still go through the fair bidding process. They were assured there would be no change to the bid process. Dr. Rhodes confirmed that the agreement was for one year and would be reviewed for effectiveness before it would be submitted for renewal. Gail LoPresto asked what happens if the assigned person leaves. Dr. Rhodes said it would be a joint effort between Mr. Lingo and Putnam City to select a replacement. Board members commented that the Program Manager position was needed.
Cindy Gibbs said she previously met with Lingo Construction and commented “They would be acting as an advocate for Putnam City.”
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH SOUTHWESTERN CHRISTIAN UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT.)
Jay Sherrill made a motion to approve Memorandum of Understanding with Southwestern Christian University for placement of education students for student teaching for the 2020-2021 school year. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Jay Sherrill asked if the University was helping with virtual learning. Dr. Rhodes verified they were.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY BC – SAFETY PROGRAMS: SAFE SCHOOLS COMMITTEE; DISASTER PLANS AND SAFETY DRILLS; AND HEALTH AND SAFETY EMERGENCY.
Gail LoPresto made a motion to approve revision to District Policy BC – Safety Programs: Safe Schools Committee; Disaster Plans and Safety Drills; and Health and Safety Emergency. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes mentioned the next four items were based on current legislation.
Sky Collins asked a question regarding working with law enforcement agencies to create a safety plan. Dr. Rhodes said this new policy combines the Safe School Committee and the Health Safe for Fit School Committee. He said Chief Stout has been involved in all our Safe School Committee meetings. Laura Holmes explained the Emergency Management Plan and how schools are required to contact and coordinate with emergency management services and have a plan in place. Chief Stout verified we have plans in place.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY DA – GENERAL PERSONNEL POLICIES: FELONY RECORD SEARCHES.
Gail LoPresto made a motion to approve revision to District Policy DA – General Personnel Policies: Felony Record Searches. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that all new employees employed since 2009 have had to go through a felony background check. He said the new revision states that employees, employed prior to this requirement, will need to do a one-time background check before they can renew their certification. Dr Rhodes explained in order to not wait for everyone to go through this process, by the year 2022, employees will be required to have a background check on file, even it’s not yet time for their five year renewal.
Dr. Rhodes mentioned that Campus Police can do the fingerprinting and send it in to save employees a little money.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EA – GENERAL STUDENT POLICIES: SCHOOL CALENDAR; AND SCHOOL DAY.
Gail LoPresto made a motion to approve revision to District Policy EA – General Student Policies: School Calendar; and School Day. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes stated this policy revision is to give the Superintendent the authority to make short term adjustments to the school calendar, only in cases of safety issues, such as COVID-19. Laura Holmes clarified the legislation is trying to incorporate what was approved back in March to policy. Gail LoPresto asked about the March approval and Dr. Rhodes explained that approval expired and was in effect only during time the Governor had declared a State of Emergency. Mrs. LoPresto had other questions regarding the A-B schedules and distance learning plan. Dr. Rhodes clarified the school board voted on the policy, but the administration made the plan. Dr. Rhodes said school boards can vote on the distance learning plan if they choose, but the State School Board Association states it’s the policy that is adopted by the board.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY ED – GRADING, PROMOTION, RETENTION, AND GRADUATION: GRADING; AND READING SUFFICIENCY ACT: DYSLEXIA SCREENING.
Gail LoPresto made a motion to approve revision to District Policy ED – Grading, Promotion, Retention, and Graduation: Grading; and Reading Sufficiency Act: Dyslexia Screening. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained this revised policy adds the dyslexia screening. He said it begins school year 2022-2023, and mandates if a student is falling behind or below grade level in kindergarten through third grade, they would be tested.
ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:35 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
October 5, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, October 5, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 5, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 2, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto, Sky Collins and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER – EXECUTIVE DIRECTOR OF SECONDARY EDUCATION.
Shelly Roper, Executive Director of Secondary Education, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
Cristy Gosset, a teacher and a parent of Putnam City students thanked the Board for the decision to virtually learn and keep safety a priority. She is grateful for the decision. Ms. Gosset appreciated the efforts of elective teachers supporting students and providing supplies.
ITEM #3 – SUPERINTENDENT’S REPORT.
In an effort to meet the mental health needs of our students, Putnam City Schools has assembled the Healing, Attachment, and Resiliency Team (HART). This is a team to support schools in making students feel safe, connected, hopeful, and ready to learn. All PC Schools are pushing out social-emotional learning lessons and curriculum. Counselors are giving resources on food pantry information, suicide, and virtual mental health. All school counselors are sending out counseling and guidance lessons to their students. We are hopeful this will help meet the needs of students who might need these resources. Thank you to all PC employees involved in this program.
Putnam City Schools has released a video answering some of the specific questions from parents about the A/B Transition Plan. Naturally parents are curious about some of the daily procedures, COVID safety protocols, and what school will look like with an A/B schedule. We have read your questions and answered the most asked questions in the A/B Transition Plan Forum video. Since the recording of that video, the Oklahoma State Department of Education has revised the academic portion of their COVID protocols. The new language allows for Putnam City Schools to continue the A/B schedule even in Orange 2. That is an update to note while watching the video. You can view the video on our YouTube page www.youtube.com/putnamcityisd.
Our Child Nutrition department is now offering a once a week, evening pick-up service in addition to feeding children daily Monday through Thursday. Child Nutrition is serving a week’s worth of breakfasts and lunches. You must pre-register for this service on our web site under “free meals.” Thank you to the many Child Nutrition employees who have made this service possible. The first week, 500 families signed up for the weekly, evening pick-up service. The second week of the service, over 10,000 meals were served. In September, 83,000 meals were served to students. Parents continue to praise the Child Nutrition staff for their hard work and positive attitudes each week.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Charity Avery said she is thankful for all of the decisions administrators are making during COVID. She said she has concerns about students returning, but is confident the administration will do what is necessary to ensure the safety of everyone. She said her daughter is excited to go back to school.
Sky Collins said she wants to celebrate the great things Putnam City is doing during Distance Learning. She also said she appreciates everyone’s hard work.
Gail LoPresto said it is National Principals’ and Teachers’ Week. She thanked all of our wonderful principals and teachers. She also thanked Child Nutrition for all the services and free meals they are providing. Mrs. LoPresto said she has seen the long lines.
Jay Sherrill said he appreciates everyone adapting, understanding, and making appropriate decisions. Mr. Sherrill thanked everyone for their hard work.
Cindy Gibbs said her family has been touched by COVID and that it changes your perspective. She praised the efforts of the Putnam City staff, including Ashley Hoggatt and Brenda Davis for helping a Putnam City family in need. Mrs. Gibbs also shared that she works in a different district and the A-B schedule is working very well. She is confident everyone will do a great job and will be happy to be back.
Board members thanked Cristy Gossett for coming to speak and for her comments.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on September 21, 2020.
b. Purchase orders dated September 17, 2020 through September 29, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Elementary Contracts.
g. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.
Sky Collins commented she is very sad to see some of these teachers go.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH C.A.R.E. FOR CHANGE FOR COUNSELING SERVICES AT PUTNAM CITY NORTH HIGH SCHOOL FOR THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT)
Charity Avery made a motion to approve Memorandum of Understanding with C.A.R.E. For Change for Counseling Services at Putnam City North High School for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said this is an agency that comes into our schools and works with our high school counselors to identify students that may need extra counseling. He said typically they meet with students on site, and that it’s a parental choice.
Sky Collins mentioned she spoke with Mrs. Tyrea Craig, Putnam City’s District Equity Coordinator, earlier in the day and thanked her for her vision on these types of services and championing her Justice plan.
ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:15 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.
October 12, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, October 12, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, October 12, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, October 9, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Cindy Gibbs called the meeting to order at 5:05 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; member, Sky Collins; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Members Charity Avery and Gail LoPresto were absent.
ITEM #2 – BOARD TO CONDUCT A WORK SESSION TO DISCUSS COLLABORATIVE EFFORT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY FOUNDATION TO SERVE AND SUPPORT THE DISTRICT, STUDENTS AND THEIR FAMILIES. NO ACTION WILL BE TAKEN.
Board members from both entities introduced themselves. Those participating from the Putnam City Foundation Board included: DiAnne Bryant, Chair; Jennifer Seal, President; and Members: Jessica Sherrill, Charmaine Osborne, Paul Hurst, Brooke Martin, Steve Thompson, John Milner, Roger Cude, John Whitaker and Michael Leake.
Foundation President, Jennifer Seal, gave a brief overview of the programs that the Foundation offer to support the district. Programs include:
• Scholarships for both teachers and students.
• Employee Recognitions – Teacher of the Year, Golden Apple and Superstar Teachers.
• Community and Schools Together (CAST) a new program to partner community leaders and resources with schools in their area.
• Yes! Grants providing resources to teachers to enhance educational opportunities for students.
• Core programs – STEM Labs in 13 schools, English Language Adult Literacy and Early Birds School Readiness Program.
• CareShare program providing Christmas gifts, coats and/or shoes to more than 1,200 students last year. This year CareShare has an option to sign up to donate bicycles to students in need.
Mrs. Seal also reported that the Foundation had provided personal protective equipment/safety kits to district staff this year due to the pandemic.
DiAnne Bryant mentioned that having a combined meeting between the two boards was one of the goals in the Foundation’s strategic plan and the belief is that by building relationships that the boards will be stronger together in serving the students of the district.
Members from both boards brainstormed ways the boards could support each other and the district. Ideas discussed included:
• Sharing social media posts to increase awareness and visibility within the public and with each board members circle of influence.
• Promoting the Friends of the Foundation program which assists with fundraising and sponsorship opportunities when community and business leaders see strong participation of staff in the program.
• Communicating developing needs of the students within the district so that the Foundation can assist in being responsive to those needs in a timely manner.
Dr. Fred Rhodes said that he is appreciative of the Foundation’s support and he reflects on them as providing fresh ideas to meet the changing needs of district students. He said the role of the Putnam City administrators is remove the roadblocks of the teachers as they are on the frontlines, leading the way in serving the students. He said he appreciates the heart of the Foundation and its members. He said the district took into consideration many factors in the decision to return to on campus learning with the A/B schedule scheduled to begin on October 26th.
Jay Sherrill commented that he feels the Foundation has provided opportunities for innovation in curriculum and educational opportunities for students. He suggested that if there are multiple applications for Yes! Grants for similar materials, that the board might need to look at funding those requests thereby freeing up the Foundation to support other requests.
Cindy Gibbs asked about Putnam City board members attending Foundation board meetings. Jennifer Seal said the Foundation board meets every other month and the next meeting is virtual and is scheduled for November 19th.
Sky Collins inquired about the CAST program. Jennifer Seal said the Foundation would welcome a member of the Putnam City Board to serve on that committee.
John Whitaker asked if Putnam City could benefit from additional PPE resources that Flintco could provide. Dr. Rhodes said the district would gratefully accept the donation of safety supplies.
Jennifer Seal thanked the Putnam City board members for their time in participating in the joint meeting and building stronger relationships to better serve the students and patrons.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion to adjourn at 5:57 p.m. Sky Collins seconded the motion. Vote: Sherrill, aye; Collins, aye; Gibbs, aye.
October 19, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, October 19, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 19, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, October 15, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto, Charity Avery and Sky Collins. Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS – EXECUTIVE DIRECTOR OF INFORMATION TECHNOLOGY.
Cory Boggs, Executive Director of Information Technology, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Cancer Fund Drive & Donation to OMRF – Dr. Dick Balenseifen, District Athletic Director
Dr. Dick Balenseifen reported that many fundraising activities at the schools were cancelled due to COVID-19; however, the district was still able to donate $50,000 to Oklahoma Medical Research Foundation. Zebba Mortazavi accepted the donation on behalf of OMRF. Will Rogers Elementary School, Western Oaks Middle School and Putnam City North High School earned the most for cancer research during the 2019-2020 school year.
Budget Hearing – Shannon Meeks, Chief Financial Officer
Chief Financial Officer, Shannon Meeks presented the 2021 budget to the Board. Fiscal year 2021 is projected to end with a general fund balance of $5,669,716.00, or 3.56% of current year revenue. This is $6.78 million less than the general fund balance at the beginning of the year. The ending general fund balance is essentially the “savings account” for the district. Mr. Meeks said the size of the fund balance dictates the speed of response when unexpected events impact the budget. The budget projects a $5.2 million decrease in state aid, $900,000 reduction in motor vehicle collections and $490,000 less interest earned. Meeks explained that efforts are being made to reduce expenditures. For example, department budgets have been reduced by $960,000. Other areas impacting the budget include a projected savings of $350,000 in fuel costs, $200,000 reduction in cost of substitutes and an increase of approximately $1.65 million in property taxes and millage levy.
There will be an action item included on the November 2, 2020, board agenda so that board members may record their vote. Mr. Meeks explained that the budget was prepared with a conservative approach and with the assumption that every dollar expensed would be spent and that each staff position would be filled. The budget will be reviewed again once the state mid-year allocations are communicated.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
As previously announced, Putnam City Schools will implement the Transition Plan beginning Monday, October 26, one week from today. The Transition Plan means that students will be attending school, with in-person learning, two days each week and they will have three days of virtual learning each week, following the A/B schedule.
Families received e-mails over Fall Break with their A/B assignments. Putnam City Schools wanted parents to receive this information as soon as possible. A/B schedules and A/B assignment maps are also posted on the District website at www.putnamcityschools.org/ab. A new interactive feature is coming soon for parents to input their address and pinpoint A/B designation.
The A/B schedule is intended to equally divide students, taking into consideration class size, teachers’ class schedules, and social distancing. School principals are available to answer questions regarding A/B assignment or questions regarding their child’s transition.
Teachers will be contacting families this week, before the Transition Plan begins, to connect with students once more, prior to in-person instruction. We look forward to welcoming students back to the building in the safest way possible as we begin A/B schedules on Monday, October 26th. Please continue to check our website and social media for updates.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Charity Avery said she was proud of Putnam City’s donation to OMRF. She also thanked everyone for all the hard work this school year. She said she is looking forward to the transition to the A/B schedule for the district.
Sky Collins thanked everyone that has contributed to the transition and stated that students are excited to be returning to schools and that she is confident in the preparations. She thanked Jennifer Seal with the Putnam City Foundation for inviting her to join the CAST committee. Communities and Schools Together (CAST) is a new initiative developed by the Foundation to provide “wrap around” support for students and their families. Mrs. Collins said she is excited to be a part of the CAST committee.
Gail LoPresto said she supports students returning to campuses on the A/B schedules and thanked all those involved in the transition process. She said that families are happy to have students returning to the classroom experience.
Jay Sherrill thanked the Putnam City Foundation for coordinating a recent joint board member meeting to discuss ways the boards could support each other and the students of the district. He said that the district and staff have demonstrated flexibility and adaptability second to none. He confirmed that the map on the district website providing information on A/B schedules had been corrected so patrons have access to the correct information.
Cindy Gibbs also appreciated the joint board meeting and brainstorming work session with the Foundation. Mrs. Gibbs is excited for students to return to the buildings and grateful to everyone for their efforts, saying patrons don’t understand how hard the staff have worked on behalf of the students.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on October 5, 2020.
b. Minutes for special virtual board meeting on October 12, 2020.
c. Purchase orders dated September 30, 2020 through October 13, 2020 inclusive for the 2020-2021 school year.
d. Financial Reports.
e. Activity Fund Cash Summaries.
f. Activity Fund Transfer List.
g. Obsolete and/or Surplus Items.
h. Elementary and Secondary Contracts.
i. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION FOR THE PUTNAM CITY SCHOOL DISTRICT ANNUAL ELECTION TO THE OKLAHOMA COUNTY ELECTION BOARD.
Jay Sherrill made a motion to approve Resolution for the Putnam City School District Annual Election to the Oklahom County Election Board. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that there will be two seats on the election in 2021 – seat one (1) and seat three (3) which is for the unexpired term that was vacated in July by Becky Gooch. Sky Collins was recently appointed by the board to fill the seat until the election. Mrs. Collins has indicated that she plans to run for seat three (3).
Dr. Rhodes also said if there are 3 or more candidates for each seat, there would be a primary election on February 9, 2021. If there are 3 or more candidates and one candidate does NOT get more than 50% of the vote, the general election would be held on April 6, 2021. Should there be 2 or fewer candidates, the election would still not be decided until the April 6th general election.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT A SEALED PACKAGE CONTAINING A PETITION FOR RECOGNITION OF AN EMPLOYEE BARGAINING UNIT.
Gail LoPresto made a motion to accept a sealed package containing a petition for recognition of an employee bargaining unit. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Laura Holmes, district legal counsel, indicated that she was in receipt of the sealed package petitioning for recognition of an employee bargaining unit.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO DIRECT THE SUPERINTENDENT TO FILE A PETITION IN THE DISTRICT COURT OF OKLAHOMA COUNTY CALLING FOR A SECRET BALLOT ELECTION.
Gail LoPresto made a motion to direct the Superintendent to file a petition in the District Court of Oklahoma County calling for a secret ballot election. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Laura Holmes, district legal counsel, indicated that she would be filing the petition on behalf of the Superintendent.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF OPERATIONS PURSUANT TO 25 O.S. §307 (B) (1) AND (B) (7).
At 5:48 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing possible employment/appointment of an executive director of operations pursuant to 25 O.S. §307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:26 p.m., Cindy Gibbs, acknowledged the board returned to open session and asked the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen; met in executive session for the purpose of discussing possible employment/appointment of an executive director of operations pursuant to 25 O.S. §307 (B) (1) and (B) (7).
No action was taken.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF OPERATIONS.
Dr. Rhodes said the administrative team recommendation for Executive Director of Operations is Shbrone Brookings.
Charity Avery made a motion to approve appointment of Shbrone Brookings as Executive Director of Operations. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #15 – DISCUSSION AND VOTE ON THE EMPLOYMENT OF ANTHONY L. CHILDERS AS ATTORNEY TO ADVISE THE BOARD OF EDUCATION DURING THE HEARING.
Gail LoPresto made a motion to employ Anthony L. Childers as attorney to advise the Board of Education during the termination hearing for Daniel Hamilton. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
The contract provides for Mr. Childers to serve as the attorney to advise the board during the executive session in regards to the termination hearing.
ITEM #16 – DISCUSSION AND VOTE ON ANY RESIGNATION RECEIVED FROM DANIEL HAMILTON.
District legal counsel, Laura Holmes indicated that the district had not received a resignation from Daniel Hamilton. No motion needed.
ITEM #17 – IF NO RESIGNATION RECEIVED, DISCUSSION AND VOTE ON MOTION TO RECEIVE SUPERINTENDENT’S RECOMMENDATION FOR TERMINATION OF DANIEL HAMILTON (“EMPLOYEE”).
Jay Sherrill made a motion to receive Superintendent’s recommendation for termination of Daniel Hamilton (“Employee”). Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #18 – CONDUCT HEARING ON SUPERINTENDENT’S RECOMMENDED TERMINATION USING THE FOLLOWING ORDER OF PROCEDURE:
A. Opening Statement by Superintendent.
B. Opening Statement by Employee.
C. Presentation of Superintendent’s evidence and testimony followed by cross-examination of witnesses by Employee.
D. Questions by Board Members.
E. Presentation of Employee’s evidence and testimony followed by cross examination of witnesses by Superintendent.
F. Questions by Board Members.
G. Closing Argument by Superintendent.
H. Closing Argument by Employee.
The employee, Daniel Hamilton, did not appear at the hearing. District counsel, Laura Holmes presented evidence to the board of education detailing Mr. Hamilton’s history of excessive absences and periods of no call/no show. Ms. Holmes also presented into evidence the Putnam City District Policy DE which indicates cause for termination of a support employee. Excessive unexcused absences or lateness is listed as a cause for termination.
Board members reviewed the district communication with Mr. Hamilton as documented in the evidence provided.
ITEM #19 – DISCUSSION AND VOTE ON A MOTION TO CONVENE IN EXECUTIVE SESSION TO DISCUSS THE RECOMMENDED TERMINATION OF DANIEL HAMILTON PURSUANT TO 25 O.S.§307 (B) (1).
At 6:38 p.m. Jay Sherrill made a motion to convene in executive session to discuss the recommended termination of Daniel Hamilton pursuant to 25 O.S. § 307 (B) (1). Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, nay; Sherrill, aye; Gibbs, aye.
Gail LoPresto inquired if it was required for the board to move into executive session since the employee was not in attendance for the hearing. Attorney, Anthony Childers advised that it was not necessary but was at the board’s discretion.
ITEM #20 – DISCUSSION AND VOTE ON A MOTION TO RECONVENE IN OPEN SESSION.
At 7:02 p.m., Jay Sherrill made a motion to reconvene in open session. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #21 – ANNOUNCEMENT OF MINUTES OF EXECUTIVE SESSION.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; and Attorney Anthony L. Childers met in executive session to discuss the recommended termination of Daniel Hamilton pursuant to 25 O.S. §307 (B) (1).
No action was taken.
ITEM #22 – DISCUSSION AND VOTE REGARDING FINDINGS OF FACT WITH RESPECT TO RECOMMENDED TERMINATION.
Findings of Fact
1. Putnam City Schools (“District”) employed Daniel Hamilton in August of 2015 as a custodian. He has continued to be employed in that position.
2. Mr. Hamilton has a history of excessive absences, including periods of no call/no show in 2018 prior to any work related injury.
3. After the conclusion of his workers’ compensation claims and other absences due to his medical condition, Mr. Hamilton was released to return to work on July 20, 2020. He did not report to work that day. He called to report that he had a doctor’s appointment and would report to work afterwards but never showed up for work.
4. On July 21, 2020, Mr. Hamilton reported to work for a few hours and then left. He reported to Stephanie Choate that he would be out of work for the rest of the week because he did not have a ride to work.
5. Mr. Hamilton did not report to work at any time after July 21, 2020 and did not call to report his absences.
6. On August 3, 2020, Patty Balenseifen, Chief Officer of Human Capital, recommended Mr. Hamilton’s termination based on his failure to report to work and/or to call and report his absences. Mr. Hamilton received the letter on August 8, 2020 and requested a hearing before the Board of Education.
7. Mr. Hamilton was notified of a hearing set for October 19th, via letter which was hand delivered.
8. District policy DE lists causes for termination including excessive unexcused absences from work. By Chief Stout, Putnam City Police Department, he reported that he would be in attendance yet failed to appear.
Conclusions
Based on the evidence provided by the Administration, Mr. Hamilton has had excessive unexcused absences and has exhibited a pattern of such absences. It is the conclusion of the Board of Education that Daniel Hamilton be terminated from his employment because of his excessive unexcused absences.
Cindy Gibbs made a motion to accept the following findings of fact with respect to the recommended termination. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #23 – DISCUSSION AND VOTE REGARDING THE RECOMMENDED TERMINATION.
Charity Avery made a motion to accept the recommended termination of Daniel Hamilton based on the findings of fact. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #24 – DISCUSSION AND VOTE ON MOTION TO INSTRUCT THE SUPERINTENDENT TO NOTIFY DANIEL HAMILTON OF THE BOARD’S DECISION INCLUDING THE BASIS OF THE DECISION AND THE FINDINGS OF FACT BY CERTIFIED MAIL, RETURN RECEIPT REQUESTED.
Gail LoPresto made a motion to instruct the Superintendent to notify Daniel Hamilton of the Board’s decision including the basis of the decision and the findings of fact by certified mail, return receipt requested. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:07 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
October 26, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, October 26, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, October 26, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, October 23, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Cindy Gibbs called the meeting to order at 5:00 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; members, Gail LoPresto, Charity Avery and Sky Collins; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.
ITEM #2 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion to adjourn at 5:02 p.m. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
November 2, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, November 2, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 2, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 30, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Charity Avery and Sky Collins. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Gail LoPresto was absent.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CHIEF MARK STOUT, CAMPUS POLICE
Chief Mark Stout, Campus Police, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Safety & Security Report – Chief Mark Stout, Campus Police
Chief Mark Stout presented the Annual Safety and Security Report. He shared how all elementary school sites have been impacted with the following 2020 bond projects the PC Police Department has implemented over the past 8 months:
• Replaced Security Cameras in 15 Elementary School Sites
• Installed 400 New Cameras
• Installed 18 New Security Vestibule Intercoms
• Installed 15 New Access Control Doors
Chief Stout said regarding Capps Middle School, security was mindful from the beginning planning stages. The following security systems are currently in place at Capps:
• 75 Cameras have been installed with 100+ views
• Unique Access Control System, Teachers do not have keys.
• Alarm System to Protect Entire Property
Regarding HALO devices, Chief Stout shared that 45 devices have been installed in our district, primarily in middle and high schools. They detect banned activities such as vaping, drugs, key word detection - also known as 911 help requests, gunshot and aggression alerts. He explained that if an activity is detected, an alarm goes off and instantly sends out text message, as well as emails with details to principals. Chief Stout said HALO devices have been very effective and that we’ll be adding more as time goes along.
Chief Stout spoke of facial recognition and said we will be starting a new pilot program soon that addresses weapon recognition. Also mentioned was updating all of our site maps and the steps that are being taken to do so. He said these new maps will be used for fire drills and to be able to effectively communicate with local agencies in the event of an emergency.
In closing, Chief Stout said Campus Police is involved in continuous ongoing diversity and special needs training as well as training for alternative uses of force, firearm qualifications and effective use of body cams.
Listed below are upcoming projects the PC Police Department will be working on:
• High School and Middle School Security Vestibule Intercoms
• Addressing Camera Locations at High Schools and Middle Schools
• More Halo Devices
• Added Access Control Doors
• Security Parts of Bond Construction Projects.
The board thanked Chief Stout for his presentation.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
Oddly enough, it seems as though the phrase “unprecedented times” is becoming even more commonplace. Weekly, if not daily, we find ourselves making adjustments due to the COVID-19 virus, and then we experience a major power outage due to an unusual October ice storm across our state. While we first thought our students could learn virtually, within a brief time, we learned of more and more power outages in District buildings and the homes of our students and teachers. These power outages affected whether we could deliver virtual learning. However, it also affected our campuses. Downed trees blocked roadways, parking lots, sidewalks, and entrances. Power outages also affected related services such as transportation and food service. The hub of the control center at transportation had no power. Food service employees did their best to quickly transport food from refrigerators and freezers in school buildings to the PC Center where equipment was backed up with a generator. Some food could not be saved, and now employees have been in the process of discarding food and replenishing supplies at sites as power has been restored. Our maintenance department has been busy during the last few days evaluating heating units and electrical sources to ensure our buildings have heat. To all who have been working non-stop during this latest storm, we thank you! Thank you for your dedication to our students, families, and entire school community.
We are pleased to announce that students on the “A” schedule will report in-person tomorrow at all schools, except three. Due to power outages, Central Elementary, Windsor Hills Elementary, and Mayfield Middle School will have a virtual learning day.
At the last school board meeting, Shannon Meeks, Chief Financial Officer, conducted the Budget Hearing and presented the 2021 Budget showing the projected Fund Balance to be $5,669,716.00, or 3.56% of current year revenue. The budget projects a $5.2 million decrease in state aid, $900,000 reduction in motor vehicle collections and $490,000 less interest earned. The Administration Team has been working on resolutions to these reductions in revenue. Additionally, we find the District no different than other public schools across the state and across the nation with a reduction in the number of students enrolled. The COVID-19 virus has reduced student enrollment in public schools, unlike any other time in our nation’s history. Locally, we find ourselves with over 1,800 fewer students than this time last school year. It’s important to note, that personnel make up 88% of the entire budget of the PC school district. Delaying reductions in current spending will only become more problematic as we progress through the school year and look ahead to the next school year. To help with reductions in personnel, we are working with legal counsel and exploring options to offer some type of incentive for those eligible for retirement. Please know we will keep employees and patrons informed of the District’s financial situation. The Putnam City School District has a strong reputation for being well managed, financially stable, transparent and efficient. This stewardship is what our patrons have come to expect and rightfully deserve. Working together, we will weather this storm and be stronger in the future.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Charity Avery said she appreciates the inclement weather days, and thanked everyone for their hard work during the ice storm and power outages. She shared she hopes her daughter will get to do in-person school soon. Mrs. Avery congratulated Mr. Shbrone Brookings on his new position.
Sky Collins said, “It was not the week we planned, but we rose to the challenge.” Mrs. Collins thanked the District for the communication during the week and that her family appreciated the inclement weather days. She said, “Last week was hard, but the challenge was met.”
Jay Sherrill echoed the same sentiment and wants everyone to know how much the board appreciates those who will be involved in cleanup effort over the next few weeks. He also said inclement weather days are a difficult choice. Mr. Sherrill said it impacts many things including teacher negotiated agreement days, as well as face time with curriculum for students and teachers. Mr. Sherrill said thank you for the transparency on the budget, and issues caused by a decrease in enrollment because of COVID. He said, “We have to understand what we have and make adjustments to that.”
Cindy Gibbs said Gail LoPresto is still without power. Mrs. Gibbs said there are 2,020 reasons why this year has been discouraging, hard and frustrating. She said that driving by our schools, the devastation to the landscaping is hard to look at. She challenged Mr. Shbrone Brookings, Executive Director of Operations, to come up with a creative way to fix this problem. She mentioned she watched a whole neighborhood near Harvest Hills come together and clean up one another’s yard.
Mr. Brookings assured Mrs. Gibbs there was a plan in place.
Cindy Gibbs commented that when these kids are adults they will look back on this with all these memories.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on October 19, 2020
b. Minutes for special virtual board meeting on October 26, 2020
c. Purchase orders dated October 14, 2020 through October 26, 2020 inclusive for the 2020-21school year.
d. Financial Reports.
e. Obsolete and/or Surplus Items.
f. Renewal of Contract with Premiere K9 Services for Detection Services for 2020-2021 school year. ($5,000.00 from 21-11-005)
g. Renewal of Contract with Northwest Optimist for use of soccer fields for practice facilities by Putnam City High School. ($3,500 from 21-11-066)
h. District Athletic Contracts: These are an addendum to Terms of Service for additional software licenses, services and hardware to permit the rights for video subscription and equipment for all indoor athletics.
1. Agile Sports Technologies, Inc. dba Hudl - Putnam City High School ($1,351.00 from 21-11-066)
2. Agile Sports Technologies, Inc. dba Hudl - Putnam City West High School ($5,500 from 21-11-066)
i. Elementary and Secondary Contracts.
j. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FISCAL YEAR 2020-2021 OPERATING BUDGET.
Jay Sherrill made a motion to approve Fiscal Year 2020-2021 Operating Budget. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Cindy Gibbs thanked Shannon Meeks, Chief Financial Officer, for the budget.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CLEARWATER ENTERPRISES CHANGE OF SERVICE LOCATION FOR NEW CAPPS MIDDLE SCHOOL. (NO COST TO DISTRICT)
Charity Avery made a motion to approve Clearwater Enterprises Change of Service Location for new Capps Middle School. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB ARCHITECTS FOR ROLLINGWOOD ELEMENTARY INTERIOR RENOVATION PROJECT. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)
Jay Sherrill made a motion to approve contract between Owner and Architect with LWPB Architects for Rollingwood Elementary interior renovation project. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Cindy Gibbs asked if this was from the new bond. Dr. Rhodes confirmed this was true, it’s from the 2020 bond. Jay Sherrill requested the board to be given a rendering when it comes to bond projects. Dr. Rhodes agreed to and commented this just gets things started. Cindy Gibbs said the board appreciates an email or rendering to remind them of which bond the project is for.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING INC. AS CONSTRUCTION MANAGERS AT ROLLINGWOOD ELEMENTARY FOR INTERIOR RENOVATION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)
Charity Avery made a motion to approve employment of Pope Contracting Inc. as Construction Managers at Rollingwood Elementary for interior renovation project. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH MA+ ARCHITECTS FOR WESTERN OAKS MIDDLE SCHOOL INTERIOR RENOVATION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)
Charity Avery made a motion to approve contract between Owner and Architect with MA+ Architects for Western Oaks Middle School interior renovation project. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes commented the most recent project MA+ Architects completed for us was the Kirkland Elementary parking lot. He said we are also recommending them because they “blew us away” with the design and great job they did on their newest project, Positive Tomorrow’s.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION CO. AS CONSTRUCTION MANAGERS AT WESTERN OAKS MIDDLE SCHOOL FOR INTERIOR RENOVATION PROJECT. (5.5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)
Charity Avery made a motion to approve employment of Globe Construction Co. as Construction Managers at Western Oaks Middle School for interior renovation project. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION SERVICES AS CONSTRUCTION MANAGERS AT WILL ROGERS ELEMENTARY FOR HVAC REPLACEMENT PROJECT. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-259)
Jay Sherrill made a motion to approve employment of Lingo Construction Services as Construction Managers at Will Rogers Elementary for HVAC replacement project. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
Jay Sherrill asked if this was because the system is old. Dr. Rhodes confirmed it’s the original from 1983.
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 5:34 p.m. to adjourn. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.
November 16, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, November 16, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 16, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 13, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto and Charity Avery. Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member, Sky Collins was absent.
ITEM #1 –INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – JENNIFER SEAL – PRESIDENT, PUTNAM CITY FOUNDATION.
Jennifer Seal, President of the Putnam City Foundation, led the Pledge of Allegiance and Moment of Silence. She said it was inspiring to see students in the schools during the brief time that the A/B Schedule was in place before the district returned to Distance Learning.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Putnam City Foundation Presentation – Jennifer Seal, President
Jennifer Seal introduced members of the Foundation board that were in attendance, Brooke Martin with Bank of Oklahoma and John Whitaker with Flintco. Mrs. Seal stated the vision of the Foundation: “A district full of children who are able to fully become who they are meant to be because they’ve been exposed to a plethora of ideas.” She highlighted continuing programs that the Foundation supports:
• Golden Apple Awards
• Teacher of the Year Awards
• Superstar Teachers
• Scholarships for Teachers
• Scholarships for Students
• YES! Grants (The most expensive and fastest growing program - it provides supplies or professional development to teachers. Bank of Oklahoma has recently donated $10,000 to YES! Grants.)
• Early Birds and STEM Lab programs.
• CareShare (Currently almost 400 students have not been matched yet to a donor.)
New this year the Foundation been collecting supplies and distributing teacher health kits in response to the pandemic. Also, CAST (Communities and Schools Together) is a new initiative designed to bridge the gap between the needs in our schools and the community’s power to help.
Unfortunately, the Foundation was not able to continue to support the English Language Literacy program in 2020-2021 due to the loss of a significant supporter.
Moving forward, Mrs. Seal said the Foundation will focus on the following:
• New funding opportunities
• Grow the Friends of the Foundation program
• Increased use of social media
• Continue seeking new potential supports
• Responding nimbly to the district’s needs
ITEM #3 – PUBLIC PARTICIPATION.
Cristy Gosset – a Putnam City teacher and parent, thanked the district for returning to Distance Learning, especially with the increase in COVID cases across the state. She encouraged the district to continue with Distance Learning for the remainder of the semester. As a teacher, she said it is difficult to prepare lessons with the district making decisions on a week-by-week basis as to which learning plan/schedule the teachers and students would be following.
Putnam City High School teacher, John Speicher said that he too appreciated the district returning to Distance Learning and encouraged the district to continue at least through the end of the semester. He said his wife works in the healthcare industry and the strain on hospitals and staff is severe.
ITEM #4 – SUPERINTENDENT’S REPORT.
At the last school board meeting, November 2, we reported in the Superintendent’s Report that we were working with legal counsel and exploring options to offer some type of incentive for those eligible for retirement. We are pleased to report that Item #8 on tonight’s agenda is a proposal for the Early Retirement Incentive Program. The last time this type of proposal was presented was 2010. At that time, the program was limited to a specified number of people, only those who were certified and the payout was over a three year period. With tonight’s proposal, both certified and support personnel are eligible, plus the payout will be a one-time incentive check which is 10% of the employee’s base pay. The employee will receive this check in January 2021. The last day of employment will be December 31. Participation in this Early Retirement Incentive Program is entirely voluntary, but does allow eligible employees the opportunity to benefit from an early retirement. Many have been inquiring about this proposal and once approved tonight, employees can enroll as early as tomorrow, Tuesday, November 17. There is a short period of time to enroll because the deadline is noon on Monday, November 30. I’d like to personally thank Shannon Meeks, CFO and Patty Balenseifen, Chief of Human Capital, for working with legal counsel on this proposal. We are excited to be able to bring it to you for your approval.
On Friday, Oklahoma County was designated as a Red county by the Oklahoma State Department of Education. This determination is based on COVID-19 data released by the Oklahoma City-County Health Department. Putnam City Schools will be in Distance Learning until November 20th. Information regarding curbside pick-up of meals is posted on our web page. Putnam City Schools will continue to monitor the weekly release of COVID-19 data. PCS follows the Oklahoma State Department of Education COVID-19 protocol. PCS also initiates ongoing communication and consultation with OCCHD for the continued safety of our staff and students.
With the second semester approaching, families will have new learning path options available. The options include traditional in-person and Putnam City School-at-Home for elementary students. For secondary students, the options are traditional in-person, Putnam City School-At-Home, and PC Virtual School. Putnam City School-At-Home is a new option based on feedback from our PC families. In this option, Putnam City teachers facilitate district curriculum. You can read more about these options on our web page. For second semester, students will automatically be enrolled in the traditional in-person learning path unless they opt-out at
www.putnamcityschools.org/s2 by Friday November 20th, 2020.
And finally, I would like to commend the Grounds Crew for all their work in removing tree limbs following the recent ice storm. It’s a slow process and we thank them for their diligence and hard work.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Charity Avery thanked administrators for their decision to return to Distance Learning and felt it was in the best interest of the students. She thanked the speakers for sharing their thoughts and frustrations with the board. She said it was rewarding to see how excited her daughter was to return to school even for a brief time. Mrs. Avery also thanked the Foundation for the many ways they support the district and the Putnam City grounds crews for their hard work cleaning up storm debris. She wished board member, Sky Collins a quick recovery.
Gail LoPresto echoed Mrs. Avery’s comments with special appreciation to the Foundation for pioneering district causes in a productive manner. She wished everyone a Happy Thanksgiving.
Jay Sherrill was in agreement with the previous comments, noting appreciation for the public participation tonight. He is hopeful that the State will provide clear guidelines to assist districts in making clear, sound decisions. He said he understands employees want to execute their jobs effectively and the district having policies and prodigals in place is vital to everyone’s health and safety. Mr. Sherrill is hopeful about the recent news regarding vaccines. He stressed the importance of CareShare which is an opportunity to assist district families directly. He encouraged everyone to help if they can.
Cindy Gibbs said her daughter had shared the CareShare information on social media and challenged others to assist and received good response from her post. Mrs. Gibbs thanked Bank of Oklahoma and Flintco for their recent generous donations to the Foundation. She thanked Shbrone Brookings for the grounds crew’s progress to clean up the limbs from Wiley Post. She shared that her granddaughter was also disappointed to return to Distance Learning.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on November 2, 2020.
b. Purchase orders dated October 27, 2020 through November 11, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Obsolete and/or Surplus Items.
f. Elementary and Secondary Contracts.
g. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EARLY RETIREMENT INCENTIVE PROGRAM.
Gail LoPresto made a motion to approve Early Retirement Incentive Program. Jay Sherrill seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Mrs. LoPresto asked if a support employee had previously fulfilled ten consecutive years with the district before leaving and returning, would the previous years’ count toward eligibility? There was discussion if legal counsel would need to be consulted in that circumstance with board members suggesting the board could make that determination if needed.
ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:34 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
December 7, 2020
REGULAR BOARD OF EDUCATION MEETING
Monday, December 7, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 7, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 4, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto, Sky Collins and Charity Avery. Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHBRONE BROOKINGS, EXECUTIVE DIRECTOR OF OPERATIONS.
Shbrone Brookings, Executive Director of Operations, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
As announced last week, due to heightened COVID-19 numbers, Putnam City Schools will be in Distance Learning through December 18th. As we look toward 2021, Putnam City Schools is planning the second semester of the 2020-2021 school year with an intent to return to an A/B schedule and a goal to transition to five days a week, in-person learning. PCS is developing a plan that will allow a return to the classroom with specific protocol that protects students' and employees' health by analyzing site-specific data and customizing actions based on individual school and classroom conditions. More information will be released this week.
We are grateful to our teachers, who continue to create connections with students while teaching virtually. We congratulate the site Teachers of the Year who were recently announced by PCACT. We know this pandemic demands new ideas, and we praise our teachers for implementing those so well. Congratulations to all of our teachers for navigating this year and our Teachers of the Year who are being honored.
COVID has created the need for new plans in many aspects throughout this school year. The opening of the all-new Capps building is one of those. We are waiting for the day that it is safe to open this beautiful new building to parents and others in the community to see the innovative use of space indoors and outdoors and the integration of technology in learning. We are proud to announce the NW Oklahoma City Chamber of Commerce will be featuring the new building in an upcoming publication with a cover photo of the new building. We are also proud to announce that Capps Middle School is a top-three finalist in the Urban League Institute Oklahoma 7th Annual Impact Awards. These awards honor projects representing the best practices in land use and development in our community through their contributions to the built environment and the public realm. It is an honor for Putnam City Schools to be in among the finalists.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Charity Avery wished everyone Happy Holidays! She thanked teachers, administrative staff and custodial crews for working so hard, saying that she knows the current situation isn’t easy. She congratulated Capps Middle School for their recognition by the Urban League Institute of Oklahoma.
Sky Collins congratulated Putnam City musicians that competed recently in the OkMEA All-State Orchestra competition. She also congratulated the district Teachers of the Year for each site. She appreciated the efforts of PTOs as they are still finding creative ways to support the students and schools.
Gail LoPresto congratulated Shbrone Brookings on being selected as the Executive Director of Operations. She recognized the custodians and grounds crew for their contributions and hard work, especially after the storm. She expressed appreciation for the teachers for their work and flexibility as the district has had to be fluid in moving between A/B Schedules and Distance Learning. With family members that work in education, she is aware of how difficult the situation is for teachers, saying that she has always been appreciative of their efforts but is even more so today. She also wished everyone Happy Holidays!
Jay Sherrill reflected that the people make Putnam City so special and he feels the district has handled things well regarding the pandemic. He sympathized with teachers and parents as he has been assisting his children with their assignments. He echoed the comments by the other board members, offering a huge thanks and Happy Holidays to everyone. He also recognized student athletes for their success especially during these challenging times.
Cindy Gibbs also recognized student athletes for their successful seasons and wished the winter sports teams continued success. She said she is hopeful for things to improve in the new year. She concurred with the other board members’ comments and also wished all Happy Holidays.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on November 16, 2020.
b. Purchase orders dated November 12, 2020 through November 30, 2020 inclusive for the 2020-2021 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Project Applications.
1. District-Wide
2. Apollo Elementary
3. Arbor Grove Elementary
4. Central Elementary
5. Coronado Elementary
6. Dennis Elementary
7. Downs Elementary
8. Harvest Hills Elementary
9. Hilldale Elementary
10. Kirkland Elementary
11. Lake Park Elementary
12. Northridge Elementary
13. Overholser Elementary
14. Rollingwood Elementary
15. Tulakes Elementary
16. Western Oaks Elementary
17. Wiley Post Elementary
18. Will Rogers Elementary
19. Windsor Hills Elementary
20. Smart Start Early Education
21. Capps Middle School
22. Cooper Middle School
23. Hefner Middle School
24. Mayfield Middle School
25. Western Oaks Middle School
26. Putnam City High School
27. Putnam City North High School
28. Putnam City West High School
29. Putnam City Academy
30. District – Online Payments
31. District – Extended Care
g. Renewal of Contract with City of Warr Acres for school crossing guards for 2020-2021. ($6,480.00 from 21-11-005)
h. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2019-2020 INDEPENDENT AUDIT REPORT BY EIDE BAILLY.
Charity Avery made a motion to approve the 2019-2020 Independent Audit Report by Eide Bailly. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said that a representative from Eide Bailly was available via phone if the board members had any questions. Board members asked if there were any findings on the audit. Chief Financial Officer, Shannon Meeks responded that there were no findings and it was a clean audit.
Board members thanked all those involved in preparing for the audit, noting that there is a lot of time and effort put into the preparation.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH ONENET FOR INTERNET SERVICES FOR THE 2021-2022 SCHOOL YEAR. ($72,900.00 FROM 22-11-094)
Jay Sherrill made a motion to approve contract with OneNet for Internet Services for the 2021-2022 school year. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH COX COMMUNICATIONS FOR WAN SERVICES FOR THE 2021-2022 SCHOOL YEAR. ($330,600.00 FROM 22-11-094)
Gail LoPresto made a motion to approve contract with Cox Communications for WAN Services for the 2021-2022 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE IOBSERVATION PROFESSIONAL DEVELOPMENT AGREEMENT WITH LEARNING SCIENCES FOR TRAINING FOR UP TO 4 NEW ADMINISTRATORS ON JANUARY 27-28, 2021. ($1077.00 FROM 21-11-107)
Gail LoPresto made a motion to approve iObservation Professional Development Agreement with Learning Sciences for training for up to 4 new administrators on January 27-28, 2021. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that there were administrators that were appointed after the last training during the summer. The vendor typically offers a second training later in the year for late appointees or those that had a conflict during the previous training. The training is for administrators to be able to conduct observations, feedback and evaluations per the SDE’s Teacher Leader Effectiveness evaluation requirements.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH GOFAN TO SELL DISTRICT ATHLETIC EVENT TICKETS.
Gail LoPresto made a motion to approve agreement with GoFan to sell district athletic event tickets. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that patrons would be able to purchase tickets online similar to how the Extended Care programs are being handled online. It is a safe alternative to physically collecting funds. Board members asked if there would be a cost to the groups that receive the revenue from ticket sales. CFO, Shannon Meeks explained that there would be a service fee to the vendor but that the cost of the tickets would be adjusted to include the fee. The vendor is the same that the OSSAA has used for ticket sales. There is a possibility that the district could expand the online payment system for other event sales in future.
ITEM #12 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A BUILDINGS DIRECTOR.
Gail LoPresto made a motion to employ/appoint a buildings director. Jay Sherrill seconded the motion.
Dr. Rhodes said the administrative team recommends Ernesto Hernandez be appointed as building director, a position in which he has been acting as the interim director and that the appointment would be a replacement of a vacant position.
Board members were complimentary of the job that Mr. Hernandez has done as the interim director. They asked for verification of the structure. The buildings director oversees the custodial staff. The grounds crew is now under the supervision of the maintenance director. Dr. Rhodes said the administration would recommend having a position that would supervise the buildings and maintenance directors but that would be brought to the board at a future meeting.
Gail LoPresto amended the motion to appoint Ernesto Hernandez as buildings director. Jay Sherrill seconded the amended motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members suggested that any employments/appointments listed separately on the agenda should be preceded by an executive session unless the employment/appointment was listed on the personnel report.
ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:23 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
December 17, 2020 - Special Board Meeting
SPECIAL BOARD OF EDUCATION MEETING
Thursday, December 17, 2020
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, December 17, 2020 at Noon p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, December 15, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Jay Sherrill called the meeting to order at 12:00 p.m.
Members present: Vice-President, Jay Sherrill; members, Gail LoPresto and Sky Collins; Dr. Fred Rhodes, Superintendent; Sandra Lemaster, board clerk and others. President, Cindy Gibbs; and member, Charity Avery were absent.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE EMPLOYMENT/APPOINTMENT OF A PRINCIPAL AT DOWNS ELEMENTARY SCHOOL PURSUANT TO 25 O.S. §307 (B) (1) AND (B) (7).
Gail LoPresto made a motion at 12:01 p.m. to enter into executive session for the purpose of discussing employment/appointment of a principal at Downs Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7).
Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye.
ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 12:13 p.m., Jay Sherrill acknowledged the board was returning to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Gail LoPresto, and Sky Collins met in executive session with Dr. Fred Rhodes, Superintendent; Patricia Balenseifen, Chief Officer of Human Capital; and Barbara Crump, Executive Director of Elementary Education for the purpose of discussing employment/appointment of a principal at Downs Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7).
No action was taken.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT DOWNS ELEMENTARY SCHOOL.
Dr. Rhodes said the administration recommends Susan Illgen be appointed principal at Downs Elementary School.
Sky Collins made a motion to appoint Susan Illgen as principal at Downs Elementary School. Gail LoPresto seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 12:14 p.m. to adjourn. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye.
2021
- January 4, 2021
- January 19, 2021
- February 1, 2021
- February 15, 2021 - Cancelled Due to Inclement Weather
- Special Board Meeting - February 22, 2021
- March 1, 2021
- April 5, 2021
- April 19, 2021
- May 3, 2021
- May 17, 2021
- June 7, 2021
- June 21, 2021
- July 6, 2021
- July 19, 2021
- August 2, 2021
- August 16, 2021
- September 7, 2021
- September 20, 2021
- October 4, 2021
- October 18, 2021
- November 1, 2021
- November 15, 2021
- December 6, 2021
January 4, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, January 4, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 4, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto and Sky Collins. Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Board Member, Charity Avery was absent.
ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS, EXECUTIVE DIRECTOR OF INFORMATION AND TECHNOLOGY SERVICES.
Cory Boggs, Executive Director of Information and Technology Services, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
Lisa Lofgren, a teacher, expressed her thoughts of returning back to in-person learning. She shared current data regarding Covid-19. Ms. Lofgren spoke of concerns of students falling behind and said “students were resilient and will catch up.” She also mentioned the benefits of virtual learning and said students were developing skills necessary for the 21st Century work force. In closing, Ms. Lofgren asked the Board to wait to return to in-person learning until Spring Break.
Jamie Pritchett, a teacher, shared concerns of returning to the classroom while our county is still in red. She spoke of possible spikes of Covid-19 cases due to recent holiday gatherings and events. She said exposure in a small classroom was high due to the set-up, number of students and length of time they are together. Mrs. Pritchett stated her husband was high risk and possible choices she may need to make to keep her family safe. She asked members to consider Distance Learning for two more weeks to watch spikes to see how bad it gets.
Amber Ball, a teacher, began by thanking Dr. Rhodes and the Board for being very cautious and for all the support and efforts given the first semester. She shared personal concerns for her family and her students. Ms. Ball requested the Board to consider a prudent, proactive precaution stance to returning to in-person learning. She also asked for Putnam City to push to get the vaccine as soon as possible and make it available for our district.
Cristy Gosset, a teacher, said she was proud of how the Board and District have handled Covid-19 up to this point. She stated Covid-19 is more rampant now that ever and believes remaining virtual keeps students and staff safest. Ms. Gosset read concerns shared by other teachers and parents regarding returning to in-person learning. She requested the Board postpone in-person instruction for at least two weeks to reevaluate data. Ms. Gosset closed by saying she didn’t envy the decisions the board has to make and thank them for their efforts.
Eric Winkle, PC ACT President, asked board members to postpone instruction for at least the first two weeks after the start of the semester. He shared information regarding the new strain of the Covid-19 virus and the current data in Oklahoma County. He expressed concerns that the current site-by-site plan is reactive instead of proactive. Mr. Winkle praised Putnam City for being one of the first districts to mandate masks and being cautious. He continued by reiterating that returning to in-person learning after the holiday break, with a super spreading variant of the virus, is not the best choice. Mr. Winkle stated, “We want to be proud to say that our district made a wise decision in an unknown situation, rather than apologize for preventable outcomes.”
ITEM #3 – SUPERINTENDENT’S REPORT.
Welcome back!
Dear Putnam City Family,
I hope all of you and had a great winter break; a time to
celebrate the holidays, enjoy your family and take advantage of the beautiful snow.
Thank you for your support and your patience as we have together navigated through uncharted waters to continue to provide the best educational experiences for our students. While we know there have been many challenges, we know we all grow from these experiences and become better equipped for the challenges ahead.
This week, as announced before the winter break, we return to in-person learning following an overall District Plan, which is the A/B Schedule. However, school site-specific data will determine if a specific school needs to return to Distance Learning. This site plan is the safety net to ensure our students and staff can continue learning and working in a safe environment.
Recently we have learned of a new strain of the Covid-19 virus (VOC-202012/01). This new strain was first discovered in the U.K., but isolated cases have been identified in the U.S. We have learned from research from the U.K. that the same test and the same vaccine are used to identify and treat the virus.
As a district, we are working closely with the health department and making plans for the vaccine to be administered locally, first to our staff.
We look forward to more promising news as we begin this new year.
May 2021 bring the richest blessings to you and your family.
Sincerely,
Fred
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Sky Collins thanked the speakers for coming. She said she appreciates public participation.
Gail LoPresto expressed her appreciation to the teachers for coming and all the people who are trying to make the best decisions.
Jay Sherrill said the speakers were impactful and shared he has a family member who just got out of the ICU He stated, “it’s all difficult.” Mr. Sherrill also explained that no discussion points can be talked about as a board, unless it’s on the agenda. He assured everyone that they are being heard and that the board cares and wants everything to be successful. He said he has two kids returning to school and understands the concerns. Mr. Sherrill said he hopes that following county health, the right protocols and guidance is enough, but it’s unknown and scary. Mr. Sherrill expressed he appreciates and supports the administration and site staff for the decisions being made. Mr. Sherrill stated we all need to be flexible as data comes, stay in close communication and do what’s right.
Cindy Gibbs thanked the speakers, and said she works in a school and has seen the COVID-19 protocol work during in-person learning. Mrs. Gibbs mentioned that she re-filed for her board seat (Office #1), and that Sky Collins filed for her board seat also (Office #3).
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on December 7, 2020
b. Minutes for special board meeting on December 17, 2020
c. Purchase orders dated December 1, 2020 through December 14, 2020 inclusive for the 2020-2021 school year.
d. Financial Reports
e. Activity Fund Cash Summaries
f. Activity Fund Transfer List
g. Project Applications
h. Obsolete and/or Surplus Items
i. Renewal of Contract with Cox Communications for Local and Long Distance Services for the 2021-2022 school year (22-11-094)
j. Elementary Contracts
k. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. (Amended) Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH CORTNEY YARHOLAR FOR CONSULTANT FOR PROFESSIONAL DEVELOPMENT SESSIONS ON NATIVE AMERICAN YOUTH CULTURE AND IMAGERY. (NOT TO EXCEED $7,500.00 FROM 21-11-563)
Gail LoPresto made a motion to approve contract with Cortney Yarholar for Consultant for Professional Development sessions on Native American Youth culture and imagery. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, Sherrill, aye; Gibbs, aye.
Dr. Rhodes explained that Western Oaks Elementary and Western Oaks Middle School teachers attended professional development along with our Indian Ed department regarding Native American diversity, themes and why some things may be offensive to different cultures. He said students will also be given learning opportunities. Dr. Rhodes commended Dr. Keely Frayser and all those who worked on this and embraced the change. He went on to say that students will be involved in choosing the new theme for these two school sites.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPPLEMENTAL AGREEMENT WITH SPARKS REED ARCHITECTS FOR PUTNAM CITY WEST RE-ROOFING PROJECT. ($37,000.00 FROM 21-76-195)
Jay Sherrill made a motion to approve supplemental agreement with Sparks Reed Architects for Putnam City West re-roofing project. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, Sherrill, aye; Gibbs, aye.
Gail LoPresto wanted to know what the problem was with the roof. Dr. Rhodes explained that building the new gym at Putnam City West and tying it into the roof of the ninth-grade wing created another project. He said since Sparks Reed is currently working on that project, it was best to keep them as the same architect. Jay Sherrill asked if was coming out of the building fund. Dr. Rhodes confirmed it was coming out of bond funds. Cindy Gibbs wanted to know if this was planned at the beginning of the new gym project. Dr. Rhodes said it was not known until they got in and began work. Gail LoPresto wanted to know if anything else was anticipated. Dr. Rhodes and Shbrone Brookings both commented as of today, nothing more was expected.
ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:30 p.m. to adjourn. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
January 19, 2021
REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 19, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 19, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 15, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto, Sky Collins and Charity Avery; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHANNON MEEKS - CHIEF FINANCIAL OFFICER.
Shelly Roper, Executive Director of Secondary Education, led the Pledge of Allegiance and Moment of Silence on behalf of Mr. Meeks. She also recognized board members for their service during Board Appreciation Month. Board members received cards and gifts from the district and PCACT to thank them for their service.
ITEM #2 – PUBLIC PARTICIPATION.
Steve McCartney, a parent, expressed concerns about faded or non-existing crosswalks located near Putnam City West along 23rd street. He encouraged the district to work with municipalities to improve safety for students living within 1.5 mile radius of the school that don’t qualify for transportation.
Steve Burger, a former teacher and current candidate for Board Seat #1, said he would prefer for schools to continue with distance learning until after spring break. He also would like the district to take a leadership role in providing long-term digital instruction for students that need to work full-time while in high school.
ITEM #3 – INFORMATION AND STAFF REPORTS:
Mid-Year Allocation – Shannon Meeks – Chief Financial Officer.
Chief Financial Officer, Shannon Meeks, provided the mid-year financial update to the board. Mr. Meeks said the district lost $4.6 million dollars revenue in the mid-year allocation; however, $2,000,000 savings in payroll helped to absorb some of the impact. He said the projected FY21 year end fund balance was initially budgeted to be about $5.5 million or 3.47 percent. Adjusted for the reduced mid-year allocation, the new projection is to end the year at just under $4 million or 2.56 percent.
He cautioned the district will need to watch weighted ADM enrollment for future budget, saying that the numbers are determined by the highest enrollment figures over 3 years for the initial allocation and the highest enrollment over 2 years for the mid-year allocation. He said all districts are experiencing the same challenges. Mr. Meeks shared positive news that an additional $21.4 million in federal relief has been pledged to the district but when that funding would be available is yet to be determined.
ITEM #4 – SUPERINTENDENT’S REPORT.
Welcome back to a rare Tuesday evening meeting. Dr. Martin Luther King Jr said, “The function of education is to teach one to think intensively and to think critically. Intelligence plus character – that is the goal of true education.” This quote was shared in our Equity, Diversity, and Inclusion (EDI) newsletter this month. Yesterday, there were many events celebrating the life of Dr. Martin Luther King Jr. Our curriculum department has provided MLK Jr. projects for teachers. Our EDI department created a cultural crossword puzzle on our website if you would like to test your cultural knowledge.
As mentioned earlier in the meeting, this month is School Board Recognition Month. We thank our five board members who serve our Putnam City students. They devote so much more time than the time spent in these meetings. They invest their time in our community and schools by attending events, talking with families, and supporting students. Thank you to all five of our board members for being active leaders in the PC community.
We commend the PC West Patriot Basketball Team for placing second in the Putnam City Invitational Tournament. They came from behind, tied the game, and forced the championship game to go into overtime. We appreciate PC North for hosting this year’s Invitational Tournament, which made history this year as it’s the first time the games have been available for viewing via live stream. It was exciting to be in the crowd, be it in-person or virtual!
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Charity Avery expressed appreciation to her fellow board members and thanked the district for the board member appreciation gifts. She said she realizes that this year has not been easy but she is thankful to be a part of a team. She said her daughter was excited to return to school. She recognized the efforts of all staff, especially the janitorial staff.
Sky Collins also thanked the district for the gifts and said it was an honor to serve on the board. While challenging to be a new board member during the pandemic, she is happy to serve and offer support. She thanked Shannon Meeks for always being transparent and patient. She recognized the efforts of all staff and administration on making the transition to the A/B schedule, saying that it appeared to be “seamless.”
Gail LoPresto individually recognized each board member for their service and contributions. She was appreciative of Cindy Gibbs service as President, especially during COVID, saying that Mrs. Gibbs has served the district for 10 years and is currently running for re-election. She also recognized Sky Collins who is running for the un-expired term of Board Seat #3 and Jay Sherrill who is running for an Oklahoma City Council seat.
Jay Sherrill said his 6 years of service has gone by fast. He is grateful to serve with wonderful board members who care about the students. He said the parents, administrators, teachers and support staff make it easy to serve. He said this has been the toughest time but Putnam City staff is stepping up to the challenge and students are getting a “fantastic” education throughout the district.
Cindy Gibbs recognized Gail LoPresto for serving as a board member for more than 20 years. She said Mrs. LoPresto is a “wealth of knowledge” and the board relies on her experience. She thanked the schools and administration for the gifts and notes, saying that the notes and cards are the most meaningful. She said she loves the district and has a heart to serve. It has been a tough year but the board couldn’t do their job without the hard work of the administrative team to do what is best for the children. She said their success is dependent upon the dedicated staff and amazing teachers.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 4, 2021.
b. Purchase orders dated December 15, 2020 through January 12, 2021 inclusive for the
2020-2021 school year.
c. Financial Reports.
d. December Activity Fund Cash Summaries.
e. Mid-Year Activity Fund Cash Summaries.
f. Activity Fund Transfer List.
g. Obsolete and/or Surplus Items.
h. Overnight Travel.
i. Elementary Contracts.
j. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2021-2022 COURSE DESCRIPTION GUIDE.
Gail LoPresto made a motion to approve the 2021-2022 Course Description Guide. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members thanked Dr. Keely Frayser and her staff for their hard work in preparing the Course Description Guide, saying that it looked “amazing” and they did a “good job.” They asked if the guide was printed and Dr. Frayser responded that it is available online.
ITEM #9 – CONSIDERATION OF AND VOTE ON REVISION TO DISTRICT POLICY BL – SEXUAL HARASSMENT.
Gail LoPresto made a motion to approve revision to District Policy BL – Sexual Harassment. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said that legal counsel recommended the revisions due to legislative changes. Some of the changes reflect updated terminology; however, district contacts were also updated reflecting Tyrea Craig as Title IX/Equity Coordinator.
ITEM #10 – CONSIDERATION OF AND VOTE ON REVISION TO DISTRICT POLICY BM – CIVIL RIGHTS POLICY.
Jay Sherrill made a motion to approve revision to District Policy BM – Civil Rights Policy. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members thanked the administration for the tedious work involved in reviewing and updating of policies.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TLE QUALITATIVE EVALUATION WAIVER FOR 20-21 SCHOOL YEAR.
Charity Avery made a motion to approve TLE Qualitative Evaluation waiver for 20-21 school year. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes said the Oklahoma State School Board provided the opportunity for districts to waive the qualitative component of evaluations for the 20-21 school year due to the pandemic. Teachers would still complete their Professional Learning Focus plans and administrators would still be required to conduct observations and provide feedback. The waiver also allows the principal or supervisor to determine that a probationary teacher is “effective” so the probationary teacher could qualify for “career” status without the qualitative component.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH HEARTLAND TRAVEL HEALTH SERVICES, DBA, PASSPORT HEALTH FOR COVID-19 VACCINATION CLINICS FOR 20-21 SCHOOL YEAR. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Agreement with Heartland Travel Health Services, dba, Passport Health for COVID-19 vaccination clinics for 20-21 school year. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Dr. Rhodes commended the efforts of Scott McCall, Karen Body and Shbrone Brookings to bring this opportunity to conduct COVID vaccination clinics at Putnam City beginning in mid-February. The clinics are subject to vaccination availability and would follow the Oklahoma County Health Department protocols. The agreement allows the vendor to conduct the vaccination clinics on Putnam City property and to bill insurance as warranted. The clinics would be centrally located within the district at the new Capps MS.
Board members asked if families of staff would be offered vaccinations. Dr. Rhodes said the vaccinations would be implemented as per OCCHD protocols with employees 65+ receiving the first shots, followed by classroom teachers, etc. He said, subject to availability, the district plans to conduct additional clinics as vaccinations become available to students and families of students and staff.
The board also inquired if Putnam City would be providing freezers or any type of equipment to better position the district to receive more vaccines for distribution. Dr. Rhodes stated that the vendor would be responsible for all necessary equipment to transport, store and distribute the vaccinations; however, the district is trying to make it as convenient as possible for our staff by agreeing to become a distribution point. The district will not know in advance which manufacturer’s vaccine would be used.
Since Wednesday is distance learning for all students, that day was chosen for the clinics so teachers would not need to rely on substitutes to cover their classes. Clinics would also be scheduled for the second dosage of the vaccine. Conducting the clinics at the one location would not interfere with deep cleaning schedule that the district adheres to.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVED MEMORANDUM OF AGREEMENT WITH OKLAHOMA CITY-COUNTY BOARD OF HEALTH TO BECOME A POINT OF DISPENSING PARTNER FOR 20-21 SCHOOL YEAR. (NO COST TO DISTRICT)
Gail LoPresto made a motion to approve Memorandum of Agreement with Oklahoma City-County Board of Health to become a Point of Dispensing Partner for 20-21 school year. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT EASEMENT TO CITY OF OKLAHOMA CITY FOR DOWNS ELEMENTARY WATER LINE RELOCATION FOR CLASSROOM/STORM SHELTER PROJECT.
Jay Sherrill made a motion to grant easement to City of Oklahoma City for Downs Elementary water line relocation for Classroom/Storm Shelter project. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO RESOLUTION DETERMINING THE MATURIES OF , AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $28,500,000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT, AND DESIGNATING BOND COUNSEL FOR THE ISSUANCE OF BONDS.
Jay Sherrill made a motion to approve resolution determining the maturities of $28,500,000.00 of General Obligation Combined Purpose Bonds to be sold on Tuesday, March 9, 2021 at Noon at 5401 NW 40th, Warr Acres and designating Phillips Murrah P.C. as bond counsel. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH KRICKET RHODES, NATIVE AMERICAN CULTURAL CONSULTANT FOR 20-21 SCHOOL YEAR. (NOT TO EXCEED $3,500 FROM 21-11-563)
Jay Sherrill made a motion to approve Contract with Kricket Rhodes, Native American Cultural Consultant for 20-21 school year. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING UPDATED SALARY SCHEDULES FOR THE 2020-2021 FISCAL YEAR BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS PURSUANT TO 25 O.S. § 307(B)(1) and (2).
At 5:35 p.m., Jay Sherrill made a motion to enter into executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. § 307 (B)(1) and (2). Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:54 p.m., President, Cindy Gibbs acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Financial Officer, Shannon Meeks; met in executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. §307 (B) (1) and (B) (2).
No action was taken.
ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:55 p.m. to adjourn. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
February 1, 2021
REGULAR BOARD OF EDUCATION MEETING
Monday, February 1, 2021
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 1, 2021 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 29, 2021 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto and Sky Collins. Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Charity Avery was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SCOTT MCCALL – EXECUTIVE DIRECTOR OF SPECIAL SERVICES.
Executive Director of Special Services, Scott McCall, led the Pledge of Allegiance and Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
Many public health officials are calling scheduled vaccinations “The beginning of the end of COVID-19.” Today marks that day in Putnam City history as employees began the first round of COVID-19 vaccination appointments. Over 100 PC employees, age 65 and over, were vaccinated today! Thank you to Putnam City staff who worked with the Oklahoma City-County Health Department and made this earlier-than-anticipated date a reality. More appointments are coming soon! We look forward to launching more scheduled vaccinations as we partner with Passport Health. Additional information is coming soon to your employee e-mail inbox! All vaccine appointments are subject to vaccine availability. Details will be in your e-mail.
There’s more good news for Putnam City! Love’s Country Stores donated a generous $20,000 to the Putnam City Schools Foundation for teacher grants! This is excellent news for our educators. The donation will bring some teachers’ big dreams to life in the classroom. We are excited about what this donation will mean to our students. Thank you to Love’s and Putnam City Schools Foundation.
Today also begins several notable events for February. Watch Putnam City Schools’ social media for events celebrating Public Schools Month this month. Also, our Equity, Diversity, and Inclusion Department will have challenges for Black History Month. We’ll also be highlighting some of the programs offered by our Putnam City counselors as it is National Counselors’ Week.
COVID has demanded most of the information shared in the Superintendent’s Report since last March; it is refreshing to share a Superintendent’s Report with all positive notes! We are hopeful it is the beginning of more just like it, and we’re happy to begin the vaccination process for our employees who want it. We are continually PC proud during this time and as we move onward!
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Sky Collins said she was thrilled to see some Putnam City employees receive their first COVID vaccination. She appreciated seeing the Black History Month posts on district and school social media pages. Mrs. Collins said she has received a lot of feedback from patrons and employees recently and she appreciates everyone sharing their comments and concerns.
Gail LoPresto agreed that she was happy to see employees begin receiving vaccinations. She thanked staff for all their work in every area. Mrs. LoPresto congratulated the Putnam City Foundation for securing the $20,000 donation from Love’s Country Stores.
Jay Sherrill also congratulated the Foundation on the Love’s donation, saying that was “huge!” He said he had received a complaint from a patron about some facility concerns at Dennis Elementary. He communicated those concerns to Dr. Rhodes and Shbrone Brookings who resolved the issue. He said he recently heard from the patron letting him know that he was pleased with the resolution. Mr. Sherrill thanked Dr. Rhodes and Mr. Brookings on their follow through. He also wanted to thank all staff, saying he has received a lot of good feedback recently from the community.
Cindy Gibbs thanked Capps Middle School for the masks and Hefner Middle School for the t-shirt and goody bag. She complimented Putnam City North teacher, Maggie Leftwich on a recent social media posts showing interactive displays with QR codes that was created by leadership students for Black History Month. She also recognized Capps Middle School teacher, Ronda Boston, for sharing photos on social media. She encouraged teachers to tag board members on their posts so the board can see the good things teachers are doing in the district.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Minutes for regular board meeting on January 19, 2021.
b) Purchase orders dated January 13, 2021 through January 26, 2021 inclusive for the 2020-2021 school year.
c) Financial Reports.
d) Renewal of Memorandum of Understanding with the University of Oklahoma for education teaching students Clinical Experience/Practicum/Internship. (No Cost to District)
e) Elementary and Secondary Contracts.
f) Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Board members thanked Cory Boggs for the work on updating the board agenda format.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY FOR APOLLO ELEMENTARY CLASSROOM/STORM SHELTER PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-250)
Gail LoPresto made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company for Apollo Elementary Classroom/Storm Shelter project. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Construction of the Classroom/Storm Shelter will begin this the summer. Board members shared they love seeing storm shelters being built and look forward to when all schools have them completed.
Dr. Rhodes shared that Apollo has used some portable buildings for quite some time. Upon completion, the portable buildings will be replaced. This also helps Apollo Elementary absorb enrollment from Hilldale Elementary boundary changes that the board approved previously.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING UPDATED SALARY SCHEDULES FOR THE 2020-2021 FISCAL YEAR BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS PURSUANT TO 25 O.S. § 307 (B) (1) AND (2).
Gail LoPresto made a motion to enter into executive session at 5:10 p.m. for the purpose of discussing Updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. § 307 (B) (1) and (2). Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
ITEM #9 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:30 p.m., President, Cindy Gibbs acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Financial Officer, Shannon Meeks; met in executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. §307 (B) (1) and (B) (2).
No action was taken.
ITEM #10 – CONSIDERATION OF AND VOTE ON UPDATED SALARY SCHEDULE FOR THE 2020-2021 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.
Sky Collins made a motion to approve the Updated Salary Schedule for the 2020-2021 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Cindy Gibbs read the following statement:
Starting in the Spring of 2020 and continuing through the school year 2020-2021, Putnam City Schools and every school district across our nation have faced unprecedented times in an effort to educate our students during a pandemic.
Putnam City teachers, staff, administrators, parents and school board members have worked incredibly long and hard hours, facing adversity constantly in an effort to provide a safe learning environment. Many difficult decisions have been made during the process.
All the while slapped with the reality of a decrease in enrollment and a state economy resulting in a significant decrease in state aid funding which ultimately resulted in a serious budget funding shortfall. Facing budget cuts is not a position that any school board wants to be facing, but that is our reality currently.
A recent bright spot has been the announcement that Putnam City will be receiving a stimulus payment that leaves a glimmer of good news in our financial future.
Board discussions have centered around our desires to reward our people during this incredibly difficult financial time. We understand and recognize the additional time and effort put into learning a digital means of delivery to our students. We empathize and recognize the additional stress and concern over safety during the pandemic, and we recognize the additional time spent in educating both in-person students and online students.
We, the Putnam City Board, are proud to provide and approve a step pay raise for our hard working employees and teachers.
By Cindy Gibbs
Board President
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was none.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:33 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.
Item of Information – Policy EP – Homeless Students.
Item of Information – Policy EB – Federal Programs Complaint Procedure.
February 15, 2021 - Cancelled Due to Inclement Weather
Special Board Meeting - February 22, 2021
March 1, 2021
April 5, 2021
April 19, 2021
May 3, 2021
May 17, 2021
June 7, 2021
June 21, 2021
July 6, 2021
July 19, 2021
August 2, 2021
August 16, 2021
September 7, 2021
September 20, 2021
October 4, 2021
October 18, 2021
November 1, 2021
November 15, 2021
December 6, 2021
Previous Years
2019 Meetings
- Jan. 7, 2019
- Jan. 22, 2019
- Jan. 29, 2019
- Feb. 4, 2019
- Feb. 12, 2019
- Feb. 25, 2019
- March 4, 2019
- April 1, 2019
- April 15, 2019
- April 29, 2019
- May 6, 2019
- May 23, 2019
- June 3, 2019
- June 17, 2019
- July 1, 2019
- July 15, 2019
- Aug. 5, 2019
- Aug. 19, 2019
- Sept. 3, 2019
- Sept. 16, 2019
- Oct. 7, 2019
- Oct. 21, 2019
- Nov. 4, 2019
- Nov. 18, 2019
- Dec. 2, 2019
- Jan. 6, 2020
Jan. 7, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, January 7, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 7, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 20, 2018 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President, Becky Gooch, Vice President, Gail LoPresto and members, Cindy Gibbs, Bill Wetmore and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PUTNAM CITY HIGH SCHOOL
Brett Bradley, Principal of Putnam City High School, led the Pledge of Allegiance and Moment of Silence. Mr. Bradley spoke of their Senior Leadership class, also known as Service Learning. He said it was an opportunity for students to give back to their school, district middle and elementary schools and the community. He introduced Putnam City High School alum and Senior Leadership teacher, Sara Ligon. Ms. Ligon said the course teaches students they have the power to affect the lives of others. She also said the class takes students out of their comfort zone and enables them to grow and that it challenges the students. Several students shared their experiences and accomplishments by speaking about what they are learning and how it will benefit them the rest of their lives. They spoke about partnering and interacting with special education students, being a helping hand to school staff, and how doing community service enables them to see what’s going on beyond the walls of their homes and their school. Mr. Bradley closed with stating that this is not an easy class and Ms. Ligon does a great job channeling and creating leadership abilities for her students.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – Information and Staff Reports:
Child Nutrition Report – Chef Dwane Drake – Sodexo
District students are receiving more school meals this year than in the past, reported Dwane Drake, Sodexo’s director of Child Nutrition. Last school year the district served about 1 million breakfasts, 2.1 million lunches and 24,000 dinners for a total of 3.3 million meals or a 3.5 percent increase. Drake said the district this year is continuing its participation in what is known as “Community Eligibility Provision” (CEP). Through CEP, schools may offer meals at no charge to all students. Whether a school is a CEP school depends on information provided by federal assistance programs regarding family use of the programs. Last year 14 district schools were considered to be CEP schools. This year there are 16 CEP schools.
Last year the 24,000-plus dinners served in the district went to students at Hilldale Elementary, Arbor Grove Elementary, Windsor Hills Elementary and Western Oaks Elementary. Drake said he expects the number of dinners served this year to be about 16,000 higher due to Central Elementary and Tulakes Elementary students being added to the program. Drake also told board members about two new initiatives, Taste4 menus in high schools and the SoHappy app for parents and students. Taste4, in place at Putnam City North and Putnam City High schools and coming to Putnam City West after spring break, uses information from student focus groups across the country to develop a variety of fresh, flavorful menus and faster checkout lines. SoHappy is an app developed by Sodexo that can be used to check menus for any district school. In addition to foods offered, the app allows access to all nutritional and allergen information for each menu item. Menus are also available on the district website. Coming up this spring, Drake said, is the annual Future Chefs contest for elementary students as well as implementation of a coffee bar at Putnam City North.
College Readiness Report/Drop Out Report – Rick Croslin – Executive Director Secondary
Education
The performance of district students on the ACT continues to show areas of improvement, Executive Director of Secondary Education Rick Croslin reported. Croslin shared data points with the board, including:
• The number of students taking the ACT continues to increase, from 779 students in 2014 to 1,164 students in 2018. The 2018 number is a record high number for the district. Typically when school districts or states increase the number of students taking the ACT, composite scores go down. The district’s composite score went up.
• The district’s overall ACT average increased by .3 while the state’s average dropped by .1. • District students taking four years of English and three years of math and science, and taking the ACT again as a senior, have a composite score of 20.0, which is above the state composite of 19.3.
• Putnam City North’s 19.4 composite score is the highest in the district and slightly better than the state’s 19.3 average.
• District African-American, Hispanic and Caucasian students are achieving at the state composite score level for those ethnic groups.
Croslin told board members that for three years all district sophomores have taken the pre-ACT and then used review days to understand their results in each area. Students may also later use results to help decide what classes to take. Juniors have been taking the ACT each year in the past four years. One of the district’s goals, Croslin said, is for those students to take the exam again in the senior year to improve their composite score.
Putnam City High School Principal, Brett Bradley spoke with board members about strategies at his school for helping students score well on the ACT. The school schedules an ACT day so that all students can take sections of ACT practice tests in their core classes, followed by reviews to let them know exactly how they did on each section and what they can do to improve their scores. All juniors at Putnam City High go through an ACT “boot camp” the week before they take the test in the spring. Another ACT boot camp is available before October ACT testing. In addition, for students who have targeted certain colleges that require high ACT scores, tutoring is available for students scoring 26 or above who wish to increase their scores.
Croslin told board members that the district is increasing high school students’ exposure to college. Putnam City West freshmen visited three state universities in the fall and Putnam City High freshmen will be able to visit a handful of state universities in the spring. College and career fairs were held in the fall at each high school for all juniors and seniors in the school. In addition, concurrent college courses are held at Putnam City North and conversations have started for developing similar offerings at Putnam City High and Putnam City West.
Mr. Croslin presented the district drop out report. The district dropout rate for 2017- 2018 school year remains better than the state average. Middle school and high school students who were enrolled in district schools last year but are not in district schools this year are considered dropouts unless the district or the state can determine they are students elsewhere. For instance, students may move with their families to another state or even to another country without properly withdrawing. If it can’t be proven they are in school in their new locale – which can be difficult to prove – they are considered dropouts. For the 2017-2018 school year, the district had a total of 11 dropouts from its five middle schools, three more than during the 2016-2017 school year. However, at the high school level the number of dropouts decreased at every school and therefore decreased substantially overall, from 131 in the 2016-2017 school year to 104 during the 2017-2018 school year.
ITEM #4 – Superintendent’s Reports:
1. State Superintendent’s Student Advisory: Valencia Herrero of Putnam City High is one of 74 Oklahoma high school students named by State Superintendent Joy Hofmeister to her 2019 Student Advisory Council. The students assist Hofmeister and the Oklahoma State Department of Education (OSDE) in matters of policy. “These are among Oklahoma’s best and brightest high school leaders, and we look forward to learning more about the student perspective on matters of school policy,” Hofmeister said.
2. Men’s Day of Singing: The third annual Men’s Day of Singing in the district will be Tuesday, Jan. 29. Men from all district high schools and middle schools will come together to spend the morning rehearsing with guest clinician Tony Gonzalez from Oklahoma City University. At noon, the public is invited to an informal concert performance in the district’s administration building at 5401 NW 40th.
3. Someday Soon Foundation: It is always amazing to see the incredible community support we have for Putnam City schools. Last month, the Someday Soon Foundation donated $10,000 to our Child Nutrition Department to pay for unpaid balances of student meal accounts. The founder of the Foundation, Tommy Kelly, a district supporter who was once a student in the district, knows that some families are unable to make meal payments. We appreciate the Someday Soon Foundation and their philanthropic efforts to make this a better place for families in need.
4. Ballroom Dancing Competition: In mid-December four Putnam City elementary schools sent their teams of ballroom dancers to take part in the metro area’s Life Change Ballroom Competition at Rose State College. Congratulations to students from James L. Dennis, Lake Park, Tulakes and Will Rogers for making the finals, but special congratulations go to Tulakes for earning second place and Will Rogers for finishing in fourth place.
5. Is This a Great State or What?: The 5 p.m. newscast on KFOR-TV today featured a segment of Galen Culver's "Is This a Great State or What?" on Putnam City history and the Putnam City Museum. It is to air again Tuesday during KFOR’s morning and noon newscasts on and Sunday during morning news. We appreciate Mike Brake, recent Chair of the Museum Committee, for connecting Culver to the story and are pleased to see district history and the district museum receive this coverage.
Dr. Rhodes expressed thanks to board members for their service and shared that January was Board Appreciation Month.
ITEM #5 – Comments by Board Members.
Jay Sherrill wished everyone a Happy New Year and said he was excited about 2019. He also said that over the Christmas break he became aware of the exceptional growth in his children’s skills, knowledge and abilities since school began in August. He said the growth was a tribute to everyone in the room, and he thanked them for their service.
Cindy Gibbs said it was good to see teachers and staff back at schools today.
Gail LoPresto said she enjoyed seeing holiday programs in December, including performances by the Western Oaks Middle School orchestra, Putnam City High’s choir, the Mayfield Middle School band, the Arbor Grove Elementary orchestra and all the Putnam City West students who were part of Yuletide. She also said she heard a wonderful singer at her church on Christmas Eve, and was proud to learn that it was a former Putnam City West student, Kasey Yeargain.
Becky Gooch thanked Dwane Drake and expressed appreciation of the district’s partnership with Sodexo. She also thanked district educators who are already part of the #oklaed chats on Twitter each Sunday at 8 p.m. and encouraged more teachers and administrators to take part. She described the chats as wonderful opportunities to chat with state leaders and other educators, and said it was a great chance for state leaders to hear from district educators.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on December 10, 2018.
b. Minutes for the special board meeting on December 13, 2018.
c. Financial report and bimonthly bills for purchase order numbers 9-05152-117 through 9-06030-105 for December 5, 2018 through December 17, 2018 inclusive for the 2018-2019 school year.
d. Activity Cash Summary.
e. Activity Fund Transfer List.
f. Declaration of Obsolete and/or Surplus Items.
g. Renewal of Memorandum of Understanding with U.S. Air Force for AFJROTC program at Putnam City High School. (1/2 Instructor salaries from 19-11-000)
h. Elementary and Secondary Contracts.
i. Overnight Travel.
j. Out of State Trips.
1. Putnam City North High School Cheer team to Dallas, Texas on January 25th –27th, 2019 to compete in NCA Nationals.
2. Putnam City High School JROTC students to Houston, Texas on February 15th –17th, 2019 to tour NASA and WWII Battleship Texas.
k. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda as presented with an amended Elementary and Secondary Contract recap at the board table. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Bill Wetmore made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH ONENET FOR INTERNET SERVICES FOR THE 2019-2020 SCHOOL YEAR. ($73,900.00 FROM 20-11-094)
Gail LoPresto made a motion to approve contract with OneNet for Internet Services for the 2019-2020 school year. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY AB-NONDISCRIMINATION
Cindy Gibbs made a motion to approve revision to District Policy AB-Nondiscrimination. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY BM – CIVIL RIGHTS POLICY.
Bill Wetmore made a motion to approve revision to District Policy BM – Civil Rights Policy. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY DA – GENERAL PERSONNEL POLICIES: RESIGNATION AND RETIREMENT.
Cindy Gibbs made a motion to approve revision to District Policy DA – General Personnel Policies: Resignation and Retirement. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EH – STUDENT CONDUCT.
Bill Wetmore made a motion to approve revision to District Policy EH – Student Conduct. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MOU WITH SOUTHEASTERN OKLAHOMA STATE UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2018-2019 SCHOOL YEAR. (NO COST TO THE DISTRICT)
Cindy Gibbs made a motion to approve MOU with Southeastern Oklahoma State University for placement of education students for student teaching for the 2018-2019 school year. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH THE UNIVERSITY OF OKLAHOMA, HEALTH SCIENCES CENTER FOR FIELD WORK EXPERIENCE FOR OCCUPATINAL AND PHYSICAL THERAPY STUDENTS FOR THE 2018-2019 SCHOOL YEAR. (NO COST TO THE DISTRICT)
Gail LoPresto made a motion to approve Agreement with the University of Oklahoma, Health Sciences Center for field work experience for occupational and physical therapy students for the 2018-2019 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:58 pm to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Jan. 22, 2019
REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 22, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 22, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 18, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President, Becky Gooch, Vice President, Gail LoPresto and members, Cindy Gibbs, and Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – APOLLO ELEMENTARY SCHOOL.
Angela Habben, Principal of Apollo Elementary School led the Pledge of Allegiance and Moment of Silence. She introduced 5th grade teacher, Mrs. Jacobs-Adams who presented a recent project in which her students have been involved. Henry “Box” Brown was a real person who escaped slavery by mailing himself in a wooden crate to abolitionists in Philadelphia in 1849. The students learned about his life and used reading, math, social studies and other skills to create their own Henry “Box” Brown paper dolls and ship him on adventures with family and friends. To date Apollo’s Henry “Box” Brown dolls have visited 24 states and at least 6 other countries including: France, Denmark, Italy, Egypt, Jordan and Mexico. Student Lezley DeLara shared her iMovie showing how her Henry “Box” Brown doll traveled to Mexico with members of Lezley’s family. She said the life lesson she learned is “if you really want to accomplish something you should take risk because there isn’t anything that you can’t do”. Each board member was given a Henry “Box” Brown doll of their own and asked to take pictures of his travels to share with the class.
ITEM #2 – PUBLIC PARTICIPATION.
Kent Mathers, Chairman of the Putnam City Museum recognized the Lifetime Service Award Honorees: Mike Brake, Gloria Porter Quaid, the late Sally Duffy Akin and the late Leo Mayfield. This is the fifth year that the Putnam City Museum has awarded Lifetime Service Awards. The awards were established to recognize people who have graciously served the district primarily in a volunteer capacity. There was a reception prior to the board meeting to formerly recognize the honorees. Mr. Mathers presented a plaque to the board with all past and current honorees listed. He said the Museum is open Saturdays from 10:00 am – 2:00 pm or by appointment for reunion tours. More information is available at the website: putnamcityschoolsmuseum.com.
Cindy Gibbs responded to honoree, Gloria Quaid. In her speech during the Museum Reception, Mrs. Quaid said she was at a loss for words to adequately express how she feels about the Putnam City district. Mrs. Gibbs wanted Mrs. Quaid to know that her actions throughout her years of service showed the district and community the extent of her feelings and love for the district.
ITEM #3 – INFORMATION AND STAFF REPORTS.
Report on Mid-Year Allocation – Shannon Meeks – Chief Financial Officer
Mr. Meeks was absent due to illness so this report was postponed until February 19, 2019.
ITEM #4 – SUPERINTENDENT’S REPORT.
1. Putnam City Museum Honorees: This afternoon, the Putnam City Schools Museum presented the 2019 Lifetime Service Awards to four people whose volunteer work has made the district stronger and better. The honorees were Mike Brake, Gloria Porter Quaid, the late Sally Duffy Akin and the late Leo Mayfield. Mike Brake and Gloria Quaid are district graduates; leaders of the Putnam City Museum Committee; responsible for writing and publishing the Putnam City Centennial book and unofficial district historians. Sally Akin, also a graduate, was an outstanding volunteer at the elementary, middle and high school her four sons attended. Mr. Mayfield, a beloved former district superintendent, maintained his ties with the district and promoted it energetically during his retirement. We congratulate them all and thank them for their service to the district.
2. STEM Award: Russell Tucker, STEM teacher at Central Elementary, was named as one of four $500 prize winners for the December activity of the Devon Thunder Explorers. The program engages students in developing problem-solving skills around questions that focus on STEM principles. The December activity called for students to make and use marshmallow launchers to explore free throw shooting techniques, a challenge undertaken by three of Mr. Tucker’s 4th-grade STEM classes. The prize money will be used to buy STEM resources for use by students.
3. Putnam City North Student Council: Congratulations to Putnam City North’s student council, one of just two in Oklahoma and 28 across the nation to be named a National Student Council National Council of Excellence for 10 consecutive years. Putnam City North’s student council, along with other councils being recognized, have distinguished themselves for a decade in their leadership and service and promoted student engagement in projects and activities.
4. Jr ROTC Scholarship: Zhamarius Harmon, a junior at Putnam City High School and a cadet in the school’s Air Force Junior ROTC, has received a scholarship to attend an accredited aviation university participating in a private pilot license training program in the summer of 2019. Harmon is one of 150 Air Force Junior ROTC cadets around the world, and two in Oklahoma, to receive the scholarship from Headquarters Air Force Junior ROTC, Maxwell Air Force Base, Montgomery, Alabama. Putnam City High’s junior Caleb King, also a cadet in the school’s Air Force Junior ROTC, has been selected as an alternate for the scholarship.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill appreciated the Putnam City West band participating in the Martin Luther King, Jr. Day parade in Oklahoma City. He said it was awesome to see and encouraged more bands/groups to participate in future.
Cindy Gibbs congratulated the Museum Lifetime Achievement Award recipients. She commented that it was very enlightening to hear each recipient’s story and their contributions to the district. She said the district is “very blessed” to have so many people who love and support the district. Mrs. Gibbs found out recently that a long-time teacher for the district, Terry Durham, had passed away and she wanted to express her great respect for Mrs. Durham. She also said a Putnam City North graduate, Tristan Allen, had passed away a few weeks ago. She recalled that he was an award winning musician and that his mother, Karen Allen, has served the district through PTA and PTA Council for many years. She said they both touched many lives and offered her condolences to both families.
Gail LoPresto commented that there is a perception that school board members have “thankless jobs” but she says they are not! She said board members are appreciated and rewarded throughout the year through cards from students, notes from administrators and staff, and being a part of graduation ceremonies. She said the Apollo presentation and the Museum Lifetime Achievement reception were great. Mrs. LoPresto also attended the Putnam City Invitational at Putnam City West and said it was a great event but wished West would have won the tournament. She also wanted administrators to know that she appreciated their attendance at the January 7th board meeting after they’d had a long day of professional development that day.
Becky Gooch also thanked everyone for the School Board Appreciation Month cards, notes and gifts and echoed Mrs. LoPresto’s sentiments that the board members are shown appreciation frequently. Mrs. Gooch also offered condolences to the Durham and Allen families as well as the Jackson family, noting that Nick Jackson a Hilldale teacher had passed away unexpectedly. She said the families would be in board members’ prayers. Mrs. Gooch said she had recently toured the new Putnam City North football stadium and said it was a really “neat” thing. She is also looking forward to the completion of the Putnam City West football stadium and the Putnam City High gym. She thanked patrons for being so supportive of the district’s bond elections which allow the district to upgrade facilities for the students.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 7, 2019.
b. Financial report and bimonthly bills for purchase order numbers 9-05622-135 through 9-06600-128 for December 18, 2018 through January 15, 2019 inclusive for the 2018-2019 school year.
c. Activity Cash Summary for December and Mid-Year July – December 2018.
d. Activity Fund Transfer List.
e. Declaration of Obsolete and/or Surplus Items.
f. Agreement with DLR Group for Professional Development for Capps Middle School (19-11-541)
g. Elementary and Secondary Contracts.
h. Overnight Travel.
i. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH COX COMMUNICATIONS FOR WAN SERVICES FOR THE 2019-2020 SCHOOL YEAR. ($276,276.00 FROM 20-11-094)
Jay Sherrill made a motion to approve contract with Cox Communications for WAN Services for the 2019-2020 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2020-2021 SCHOOL CALENDAR.
Cindy Gibbs made a motion to approve 2020-2021 School Calendar. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Dr. Rhodes explained that two options for the 2020-2021 School Calendar were prepared in conjunction with the PCACT and were sent out to all staff for feedback. Sixty-four percent of responders preferred the option being presented to the board for approval. Becky Gooch asked for feedback on students and teachers having the full week of Thanksgiving off this year. Dr. Rhodes said that feedback was very positive and that a full week off at Thanksgiving is the current state trend. Jay Sherrill said, as a parent, he had to coordinate child care for the two extra days but he understands that the longer break at Thanksgiving is beneficial to the staff.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT AN EASEMENT TO CITY OF OKLAHOMA CITY FOR PUTNAM CITY NORTH HIGH SCHOOL PRIVATE DRAINAGE WATERLINE. (NO COST TO DISTRICT)
Cindy Gibbs made a motion to grant an easement to City of Oklahoma City for Putnam City North High School Private Drainage Waterline. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2019-2020 COURSE DESCRIPTION GUIDE.
Gail LoPresto made a motion to approve the 2019-2020 Course Description Guide. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
The 2019-2020 Course Description Guide was sent to the board members that serve on the Secondary Education and Curriculum committee prior to the meeting. Board members requested that the 2019-2020 Course Description Guide be e-mailed to all board members. Citing research that shows that students who take four years of each core subject achieve higher test scores Becky Gooch stated that students who take four years of core subjects achieve higher national test scores so she would like the district to explore in future what the Course Description Guide and graduation requirements would look like if the district set the standard and require students take four years of all core classes.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT BID FROM UNITED DATA TECHNOLOGIES FOR REPLACEMENT OF DISTRICT CORE NETWORKING EQUIPMENT. ($129,982.06 FROM 19-11-079)
Gail LoPresto made a motion to accept bid from United Data Technologies for replacement of district core networking equipment. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
The district expects approximately eighty-five percent of the expense to be reimbursed through e-rate funding.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EXTENDED SCHOOL YEAR PROGRAM FOR 2019.
Cindy Gibbs made a motion to approve Extended School Year program for 2019. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH JENNIFER KEAHBONE, SPEECH LANGUAGE PATHOLOGIST/INDEPENDENT CONTRACTOR FOR THE 2018-2019 SCHOOL YEAR. (NOT TO EXCEED $20,000 FROM 19-11-621)
Gail LoPresto made a motion to approve contract with Jennifer Keahbone, Speech Language Pathologist/Independent Contractor for the 2018-2019 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH LISSA WRIGHT, PSYCHOLOGIST/INDEPENDENT CONTRACTOR FOR THE 2018-2019 SCHOOL YEAR. (NOT TO EXCEED $5,000 FROM 19-11-621)
Gail LoPresto made a motion to approve contract with Lissa Wright, Psychologist/Independent Contractor for the 2018-2019 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:34 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Jan. 29, 2019
SPECIAL BOARD OF EDUCATION MEETING
Tuesday, January 29, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, January 29, 2019 at 4:30 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 25, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Becky Gooch called the meeting to order at 4:30 p.m. Members present: President, Becky Gooch; Vice President, Gail LoPresto and members, Jay Sherrill and Cindy Gibbs; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Member, Bill Wetmore was absent.
ITEM #2 – BOARD TO RECEIVE WHOLE BOARD DEVELOPMENT TRAINING AND ENGAGE IN DISCUSSION WITH DR. ANN CAINE, OSSBA, ON THE TOPIC OF SUPERINTENDENT EVALUATION. NO ACTION WAS TAKEN ON THIS ITEM.
Dr. Ann Caine, Director of Education Leadership with the Oklahoma State School Boards Association provided professional development on the On-going Superintendent Evaluation Tool that the Board voted to adopt at the November 26, 2018 regular board meeting.
On-going evaluations will be conducted quarterly during executive sessions. During each executive session, different categories within the evaluation instrument will be discussed/reviewed and a numeric score will be tallied for each category. At the end of the annual evaluation period, a final numeric score will be calculated for each category.
Dr. Caine explained how the process would work and went through the scoring rubric. She then instructed board members on each category of which the superintendent would be evaluated. Each category included 4 or 5 elements for scoring.
The scoring rubric is as follows:
Highly Effective – 4
Effective – 3
Developing – 2
Ineffective – 1
The schedule for categories being evaluated at quarterly meetings is as follows:
March (February for 2019 only)
Board/Superintendent Relationship
Operations
June
Student Services
Personal Qualities
September
Staff Relationship/Human Capital
Finance
District Goals
December
Community Relationship
Teaching, Learning, and Assessment
Prior to discussion of renewal of the superintendent’s contract, the score would be reviewed for each category to determine if the score should be modified and an “End of Year Rating” would be calculated.
Board members were then led through a role playing exercise so they could see how the process would work in a live application.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 7:29 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; LoPresto, aye; Gibbs, aye; Gooch, aye.
Feb. 4, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, February 4, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 4, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 1, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President, Becky Gooch, Vice President, Gail LoPresto and members, Cindy Gibbs, Bill Wetmore and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – HEFNER MIDDLE SCHOOL.
Holly McNutt, Principal of Hefner Middle School introduced Karina Fisher, Director of the orchestra program at Hefner Middle School. Ms. Fisher introduced students: Anuja Poulo, Landon Fonzi, Michael Scott, Ariann Mai and Andrea Soriano Juarez, who delighted Board Members and the audience with a wonderful presentation of “Theme from Canon in D.” Ms. Fisher said these students were part of the 8th grade orchestra that totals 40. She explained that as a group their average GPA is 3.87.
Student Michael Scott led the Pledge of Allegiance and Ms. McNutt led the Moment of Silence.
Ms. McNutt stated she was proud to be a part of a district that supports and recognizes the benefits of the Arts. She expressed how Fine Arts not only helps academically, but also teaches life skills that students will carry with them in the work force and develops them into better people.
ITEM #2 – PUBLIC PARTICIPATION.
Patron Dick Click expressed concerns about facilities and facility construction at Putnam City West High School and specifically asked the board to consider construction of a new gym, repainting of the stadium and renovation of locker rooms.
ITEM #3 – SUPERINTENDENT’S REPORT.
1. 2020 Bond: Historically, the patrons of Putnam City have been overwhelmingly supportive of maintaining and improving our facilities for our students and entire school community. In 2014, the patrons passed the $120 million Centennial Bond, the most comprehensive bond in the 100-year history of the District. In 2017, the patrons supported a much smaller, interim bond, the $22 million Momentum Bond for completion of the new Capps Middle School, Technology, Safety and Transportation, which passed by more than 80%, the highest percent of passage in recent history.
It is now time for us to begin making plans for the next comprehensive bond, the 2020 Bond, which will occur next year. We are in the process of determining District needs and a doable amount for this next bond. In the next few months, we will be asking local school communities, the patrons of the District and all stakeholders to submit ideas for the 2020 Bond. As you walk the halls; as you visit classrooms; as you attend events, please be thinking about suggestions and formulating ideas for the 2020 Bond. We are truly blessed to have incredible facilities. There is the “Putnam City Standard” that other districts strive to achieve. As leaders in the District, it is our duty to be good stewards of the facilities we have been entrusted to maintain. As patrons of the District, we have a moral obligation to provide the very best for our students. Let’s all work together to catch the vision, the perfect vision, of the 2020 Bond.
2. Teacher Job Fair: Mrs. Balenseifen and her Human Capital Team have been working to prepare for the annual Putnam City Schools Teacher Job Fair which will be held Tuesday, March 26 from 2:00-6:00 p.m. at the Reno Campus of Francis Tuttle Career Tech. We are pleased that in the last year, our District has been named a Top Work Place by The Oklahoman because of many factors such as: salaries that are among the best in the metro area, 100% district-paid teacher retirement, employee child care and a salary schedule that honors all years of out-of-state service. Please help us get the word out about our upcoming job fair.
3. Legislative Team: Administration has been working with Eric Winkle of PCACT to formulate a plan to send a delegation from Putnam City to the Capitol during this legislative session. The details of this plan will soon be released but our intent is to allow a 5-member team, representative of administration, certified teachers, support staff, parent and student who will visit with key legislators regarding current educational issues and proposed legislation. The Board’s negotiated agreement has a provision that allows the PCACT legislative days for this purpose and others will use personal leave or professional development leave to attend. Prior to going, members of the Legislative Team will go through an orientation that will provide guidance regarding the proper and professional protocol for approaching and engaging legislators, as well as talking points related to the current educational issues. We believe this plan is a good plan that has specific goals in mind and anticipate that it will accomplish great things.
4. Athletic Hall of Fame: Dr. Dick Balenseifen, District Athletic Director, has been working with the District Athletic Council to begin a new event to honor athletes and coaches who have brought significant recognition to the District. More details will be forthcoming, but the first annual event will be sometime in early Fall. In addition to honoring these athletes, the Council wants to provide a way to help graduates to reconnect with the District and also give them a chance to be among the first to tour our new athletic facilities before the inaugural season. Nominations for those to be recognized should be sent to Dr. Balenseifen.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked Mr. Click for his public participation. He asked for the board to be updated on facilities. He asked how the community can submit ideas for the 2020 bond proposal and learned that an idea submission mechanism will be included in the new district website. He also congratulated the district on earning a Top Workplaces distinction from The Oklahoman.
Bill Wetmore thanked the Hefner Middle School orchestra members for their performance at the meeting, saying they were fantastic.
Cindy Gibbs said she appreciated a thank you note she received from a student. She also joined Sherrill in congratulating the district on earning Top Workplaces status.
Gail LoPresto said she attended legislative advocacy training at the Oklahoma State School Boards Association and found it interesting and motivating. She also thanked Hefner Middle School orchestra members for their performance.
Becky Gooch said the district had a good plan in place for legislative advocacy. She also introduced Charity Avery to the audience. Avery ran unopposed for the Office No. 4 board seat and will join the board in April, replacing Bill Wetmore.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on January 22, 2019.
b. Financial report and bimonthly bills for purchase order numbers 9-05818-130 through 9-07335-520 for January 16, 2019 through January 29, 2019 inclusive for the 2018-2019 school year.
c. Activity Fund Transfer List.
d. Project Applications.
e. Declaration of Obsolete and/or Surplus Items.
f. Renewal of contract with Cox Communications for Local and Long Distance Services for the 2019-2020 school year. (20-11-094)
g. Secondary Contracts.
h. Overnight Travel.
i. Out of State Trips.
1. Putnam City North High School Varsity Baseball Team to Gulf Shores, Alabama, March 17th-22nd, 2019 to compete in the Gulf Coast Classic I Baseball Tournament.
2. Putnam City West High School Show Choir to Dallas, Texas, May 10th, 2019 to participate in “Celebrate the Arts” at Six Flags Over Texas.
j. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Bill Wetmore made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED RATES OF PAY SCHEDULE FOR 18-19 SCHOOL YEAR.
Gail LoPresto made a motion to approve revised rates of pay schedule for the 18-19 school year. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Jay Sherrill asked if we were doing this for sake of demand. Dr. Fred Rhodes confirmed that the increase in the substitute pay scale would keep us competitive and in-line with other districts. Currently there are 95 substitutes that accept sub jobs on a regular basis and most days there are absences that go unfilled.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH THE CENTER FOR APPLIED LINGUISTICS FOR 3 DAYS SHELTERED INSTRUCTION OBSERVATION PROTOCOL PROFESSIONAL DEVELOPMENT ON JUNE 3RD-5TH, 2019 FOR 30 ESL TEACHERS. ($13,765 FROM 19-11-541).
Cindy Gibbs made a motion to approve contract with the Center for Applied Linguistics for 3 days Sheltered Instruction Observation Protocol professional development on June 3rd-5th, 2019 for 30 ESL teachers. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT A UTILITY EASEMENT TO OGE TO SERVE THE NEW CAPPS MIDDLE SCHOOL. (NO COST TO DISTRICT)
Cindy Gibbs made a motion to grant a utility easement to OGE to serve the new Capps Middle School. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH PERFORMANCE TRAVEL LTD. FOR PUTNAM CITY HIGH SCHOOL, PUTNAM CITY NORTH HIGH SCHOOL AND PUTNAM CITY WEST HIGH SCHOOL ORCHESTRA STUDENTS TO TRAVEL TO LONDON TO PARTCIPATE IN THE 34TH ANNUAL NEW YEAR’S DAY PARADE AND FESTIVAL FROM DECEMBER 28, 2019 THROUGH JANUARY 4, 2020 ($422,400 FROM 19-11-708)
Gail LoPresto made a motion to approve contract with Performance Travel Ltd. for Putnam City High School, Putnam City North High School and Putnam City West High School Orchestra students to travel to London to participate in the 34th Annual New Year’s Day Parade and Festival from December 28, 2019 through January 4, 2020. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
The Board had questions regarding the district’s liability. Dr. Rhodes assured the board that our attorney has looked at the contract, made revisions and all legal concerns have been worked through. All funds will be raised through fundraising and activity efforts.
Levi Dobrinski, the District’s Silver Strings Director, shared that approximately one-third of the funds required has already been raised. He said measures are in place if scholarships are needed. Currently there are 160 students who are planning on participating. There will also be adult sponsors and chaperones that will be traveling with the group. Currently there is a ratio of 3 students assigned to each adult.
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:31 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Feb. 12, 2019
SPECIAL BOARD OF EDUCATION MEETING
Tuesday, February 12, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, February 12, 2019 at 3:30 p.m. at the Putnam City Central Conference Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 8, 2019 at 3:30 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Becky Gooch called the meeting to order at 3:30 p.m. Members present: President, Becky Gooch; Vice President, Gail LoPresto and member, Jay Sherrill; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk, and others. Members, Bill Wetmore and Cindy Gibbs were absent.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO CONDUCT A TOUR OF VARIOUS CONSTRUCTION PROJECTS AT THE FOLLOWING LOCATIONS IN THE FOLLOWING ORDER:
- 6101 NW 58th Street (Future Capps Middle School location;
- Putnam City North High School Stadium;
- Putnam City High School Gym; and
- Putnam City West High School Stadium
Gail LoPresto made a motion at 3:01 p.m. to conduct a tour of the various construction projects as listed. Jay Sherrill seconded the motion. Vote: Sherrill, aye; LoPresto, aye; Gooch, aye.
Board members boarded a Putnam City school bus and the tour proceeded as listed.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:28 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; LoPresto, aye; Gooch, aye.
Feb. 25, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, February 25, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 25th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The meeting was originally scheduled for Tuesday, February 19th, 2019 but was rescheduled due to inclement weather. The agenda and meeting notice were posted on Tuesday, February 19, 2019 at 12:00 p.m. in accordance with 25 O.S. § 311.
Members present: Members, Bill Wetmore, Cindy Gibbs, and Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Cindy Gibbs presided over the meeting in the absence of President, Becky Gooch and Vice-President, Gail LoPresto who were unable to attend due to unforeseen circumstances and illness.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – ARBOR GROVE ELEMENTARY SCHOOL.
Brenda Davis, Principal, introduced Craig Henson who is the Maker Space teacher at Arbor Grove Elementary School. Mr. Henson led the Pledge of Allegiance and Moment of Silence and then shared a video showcasing that ALL students are successful through the Maker Space program. He shared that students are learning collaboration skills, compromising skills, and math, science and STEM vocabulary and concepts through “play”. Ms. Davis also shared that the demographics of the Arbor Grove families are such that many students don’t have access to building “toys” and materials at home. The program also helps to reinforce classroom instruction.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – INFORMATION AND STAFF REPORTS.
Report on Mid-Year Allocation – Shannon Meeks – Chief Financial Officer
Mr. Meeks presented a Mid-Year Allocation report that essentially compares state aid from the beginning of the fiscal year and reviews the impact of any adjustments made by the state at the mid-year point. An increase in local revenue sources, primarily school land earnings and property taxes, resulted in a loss of $1,043,699 in state aid. Some of that was offset by the state releasing an additional $452,439 that was held back from the initial allocation. Also, the district received an increase of $174,351 in flexible benefit allowance. With the mid-year adjustments, the fund balance at the end of the fiscal year is now projected to be $10,840.327 or $444,010 less than the initial projected ending balance of $11,260,218. The ending fund balance is basically the district’s savings account.
ITEM #4 – SUPERINTENDENT’S REPORT.
1. Coach of the Year: Ryan Laverty, head coach of Putnam City North’s football team, has been selected as Region 8 Coach of the Year. Region 8 is essentially made up of 40 schools in Oklahoma County. His team made the first round of the state playoffs this year and finished the season with a record of 8 wins and 3 losses.
2. Cheerleading Squad: Congratulations to the Putnam City West Cheerleading Squad that recently competed at the American Spirit Regional Championship. They received First Place in large varsity high school category and won the Grand Champion title for overall high score of all the school squads that competed. This is the first time Putnam City West’s Cheer Squad has competed in 12 years. We are proud that the hard work demonstrated by the squad has been recognized with this accomplishment.
3. State Swim Qualifiers: Eight students from Putnam City North and six from Putnam City High competed in regional swimming competition in early February and qualified for state competition on Friday, February 15th, and Saturday, February 16th. Carlynn Fast, a freshman from Putnam City High, had the highest individual finishes in state competition of any district swimmer, earning a 5th-place finish in the 50-meter freestyle and a 4th –place finish in the 100-meter freestyle.
4. Shelter Foundation Scholarship: Phillip Goode, a proud member of the class of 1986 at Putnam City North, has created a new scholarship for fellow Panthers. Seniors at Putnam City North will be eligible for The Shelter Foundation $2,000 scholarship, with the winner selected based on scholastic achievement, participation in leadership and school and community activities, good citizenship and moral character and interest in college. We appreciate Mr. Goode’s interest in helping students at his alma mater.
5. Putnam City West’s Army JROTC Competes: Cadets Joshua Walquist, Timothy Gleason, Robert Leasure, Cristian Campos and Manual Whiteman comprised a team of five cadets from Putnam City West’s Army JROTC that finished third in the state in the All-Service category of CyberPatriot competition held in January. The competition puts teams of high school and middle school students in the position of newly hired IT professionals tasked with managing the network of a small company. Teams are given a set of virtual images that represent operating systems and are tasked with finding cybersecurity vulnerabilities within the images and hardening the system while maintaining critical services in a six-hour period. The all-service category is comprised of teams from JROTCs and Civil Air Patrol and Naval Sea Cadets. Twenty-one all-service teams took part in the competition.
6. Wrestlers to State: Four district wrestlers have earned their way into the state wrestling tournament. Wrestlers from Putnam City North include: Juan Macedo, Tre Harley and Ahmad Alserafei. Rene Martinez, from Putnam City High School, won second place in the 160 lb. competition.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked Arbor Grove for their presentation and said the Maker Space program is “awesome”. He commented that there were many great things going on in the district.
Cindy Gibbs also thanked Arbor Grove and asked everyone to remember Gail LoPresto in their prayers as she is a great deal of pain due to a sciatic nerve.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on January 29, 2019.
b. Minutes for regular board meeting on February 4, 2019.
c. Minutes for special board meeting on February 12, 2019.
d. Financial report and bimonthly bills for purchase order numbers 9-04042-001 through 9-08024-705 for January 30, 2019 through February 12, 2019 inclusive
for the 2018-2019 school year.
e. Activity Fund Transfer List.
f. Declaration of Obsolete and/or Surplus Items.
g. Elementary and Secondary Contracts.
h. Overnight Travel.
i. Out of State Trips.
1. Putnam City North Boys Soccer team to Foley, Alabama on April 4th – 6th, 2019 to
compete in the NFHS sanctioned Southern Coast Cup.
2. Putnam City High School Vocal students to St. Louis, Missouri on April 25th – April
28th, 2019 to participate in the World Strides Onstage Choral Festival.
3. Putnam City West DECA students to Orlando, Florida on April 26th – May 1st, 2019 to
compete in the DECA International Career Development Conference.
4. Putnam City High School DECA students to Orlando, Florida on April 26th – May 1st,
2019 to compete in the DECA International Career Development Conference.
j. Retirements and resignations as listed on Attachment A.
Bill Wetmore made a motion to approve the consent agenda as presented including an amended Overnight Travel Recap at the board table. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Bill Wetmore made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR SECURITY FENCE PROJECT. (5% CONSTRUCTION MANAGEMENT FEE FROM 19-36-166 AND 19-75-166)
Bill Wetmore made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City High School for Security Fence project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY NORTH HIGH SCHOOL FOR WEIGHT/STORM SHELTER ADDITION. (5% CONSTRUCTION MANAGEMENT FEE FROM 19-35-250 AND 19-75-250)
Jay Sherrill made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City North High School for Weight Room/Storm Shelter addition. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
The Weight Room/Storm Shelter will be on the east side between the stadium and the parking lot where volleyball is currently located.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS, INC. FOR PUTNAM CITY NORTH HIGH SCHOOL FOR WEIGHT ROOM/STORM SHELTER ADDITION. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 19-35-250 AND 19-75-250)
Bill Wetmore made a motion to approve contract between Owner and Architect with Kerr 3 Architects, Inc. for Putnam City North High School for Weight Room/Storm Shelter addition. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
Jay Sherrill asked for clarification on the fee. Cecil Bowles explained that the architect fee is typically a little more than the construction manager fee.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT RALPH DOWNS ELEMENTARY SCHOOL FOR CARPET AND COVE BASE PROJECT. (5% CONSTRUCTION MANAGEMENT FEE FROM 19-35-261)
Bill Wetmore made a motion to approve employment of Red Sky Constructors as Construction Managers at Ralph Downs Elementary School for Carpet and Cove Base project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
Members asked for clarification and cove base is the same as baseboards.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY NORTH HIGH SCHOOL FOR CAFETERIA RENOVATION PROJECT. (5% CONSTRUCTION MANAGEMENT FEE FROM 19-35-262, 19-75-258, 19-34-262 AND 19-36-262)
Bill Wetmore made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City North High School for Cafeteria Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS, INC. FOR PUTNAM CITY NORTH HIGH SCHOOL FOR CAFETERIA RENOVATION PROJECT. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 19-35-262, 19-75-258, 19-34-262 AND 19-36-262)
Jay Sherrill made a motion to approve contract between Owner and Architect with Kerr 3 Architects, Inc. for Putnam City North High School for Cafeteria Renovation project. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND TO DISCUSS RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUANT TO 25 O.S. §307 (B) (1) AND (B)(7).
Cindy Gibbs announced that Items #14, 15 and 16 in regards to an executive session to conduct an evaluation of the Superintendent and to discuss renewal of employment of the Superintendent would be tabled until the next regular meeting on Monday, March 4, 2019 so the rest of the board members would be able to attend.
ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
Tabled. (See note on Item #14)
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SUPERINTENDENT’S CONTRACT FOR 2019-2020.
Tabled. (See note on Item #14)
ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Bill Wetmore made a motion at 5:24 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye.
March 4, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, March 4, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 4th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 1st, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Becky Gooch, and members, Cindy Gibbs and Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Vice-President, Gail LoPresto and member, Bill Wetmore were absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – ROLLINGWOOD ELEMENTARY SCHOOL.
Pam Miller, Principal of Rollingwood Elementary, led the Pledge of Allegiance and Moment of Silence. Larissa Speer, Information Specialist and Laura Martin, Title Reading teacher shared how they were using “One Book, One School” to create a culture of literacy throughout their school. They used the book “The World According to Humphrey” across curriculum to teach or reinforce concepts in all the grade levels. Students created their own paper Humphrey who then was able to go home with students and share in many adventures outside the classroom. A stuffed animal “Humphrey” also visited each class and would share a letter for the students. Students never knew which classroom he would choose and were excited when Humphrey visited their room. A video showing the kickoff of the “One Book, One School” event was presented. Students were excited about the program. Since the book used was the first in a series of books, they look forward to continuing “One Book, One School” in future.
Rollingwood also has built a “Little Free Library” outside the building to encourage students and the community to read at home.
Board members were presented with their own copy of “The World According to Humphrey” by Betty G. Birney.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS.
Youth Arts Month is a nationally recognized event celebrating and emphasizing fine arts education. Brandy Sitts, Fine Arts and Gifted/Talented Coordinator shared this year’s theme for Putnam City which is “Speak Out for the Arts”. Teachers who make up the District Fine Arts Team were introduced. Those include: Cristy Gossett, Daniel Smith, Kim Scott, Levi Dobrinski, Lisa Taulman, Charya Wolfe and Stephanie Keegan Moring. Several students performed during the meeting:
• Putnam City’s Silver Strings Quartet featuring Jeremy Ward, Sydney McLeary, Josephina Alkannma and Trinity Davis performed in the lobby prior to the meeting.
• Putnam City High School students Common Wallace, Rena Payne, Madison Grant and Sidni Crawford performed “Run Freedom Run” from the play Urinetown which will be performed at 7:00 p.m. on March 14th and 15th at the school.
• The Putnam City West jazz combo performed “Sir Duke” by Stevie Wonder. The jazz combo consists of students: Rogelio Ramirez, Brandon Ramirez, Noah Helton and Cris Reyes. Band Director, Edward Hudson, Jr. is the Putnam City West Teacher of the Year and a finalist for the Putnam City District Teacher of the Year.
• Cristy Gossett presented a video of Western Oaks Middle School students performing “The Mane Man” from Welcome to the Jungle.
• Visual art competition winners were also announced:
o High School – Kennedy Yarbrough, Putnam City High School – Teacher, Vanessa Lango
o Middle School – Semmei Ne, Capps Middle School – Teacher, Laura Ogles
o Elementary School – Noemi Escobar, Northridge Elementary School – Teacher, Amanda Day & Lyric Morgan, Western Oaks Elementary – Teacher, Holly Adams.
Many Putnam City students received awards or recognition this year:
• Six district orchestra students were named All-State Orchestra members at OkMEA.
• Putnam City North students Jack Pierce, Sydney Mason, and Ty Hamilton each placed in multiple events at OSSAA Speech and Debate Regionals.
• The Spirit of West Marching Band received Finalist placement at Moore, Yukon and Mustang marching festivals. They also received a Superior rating at the OSSAA Marching Band Festival.
• Putnam City West Band members received 21 Superior ratings and more than 120 medals at the OSSAA District Solo and Ensemble competition which qualifies them for state competition in April at Oklahoma State University.
• Capps Middle School student, Simmei Ni, won Honorable Mention at the statewide Young People’s Art Exhibit.
• A total of 127 elementary and middle school students participated in Circle the State with Song.
• Arbor Grove students Ayesha Waheed, Faith Gonkate, Alondra Gutierrez all placed in the "Watersheds Around the World" poster contest. Students Cameron Berumen, Thao Tran, Layla Cronic, Enshy Lopez and Gia White also won awards at the Oklahoma State Fair exhibit.
• Putnam City High drama and debate students Ximena Valle Valdez, Dreama Fuller and Nancy Espinosa competed at the state YMCA Youth and Government conference and qualified for national competition this summer in Chicago.
• Putnam City Silver Strings will perform at the state capitol on March 8th for the Youth Arts Day celebration and Putnam City High drama students Mary DeLoera and Delaney Johnson will act as emcees of the event.
• Ashley Lopez, Putnam City High art student will be presenting an award winning piece of artwork to the Oklahoma State Department of Education.
• Putnam City High band students performed at OSSAA Band Regionals and 36 student performances received Superior ratings.
• Seven Capps Middle School students competed in the regional Solo & Ensemble contest with 2 students receiving a Superior rating and 4 receiving an Excellent rating.
• District visual art students currently have artwork displayed at these locations: the Administration Building, the State Department of Education, Northwest Library and Warr Acres Library.
Mrs. Sitts also announced that the 38th annual Putnam City Fine Arts Festival will be May 4th at Putnam City North High School.
Cristy Gossett, Western Oaks Elementary Music Teacher, read the following proclamation:
Youth Arts Month Proclamation
WHEREAS, arts education contributes powerful educational benefits to all elementary, and secondary students including the following:
• Fine Arts education develops students’ creative problem-solving and critical-thinking abilities;
• Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
• Fine Arts education gives students deeper understanding of cultural and multi-cultural values and
beliefs;
• Fine Arts education reinforces and brings to life what students learn in other subjects;
• Fine Arts education interrelates student learning in production, history, communication, citizenship
and aesthetics.
WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;
THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.
NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.
Cindy Gibbs made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #4 – SUPERINTENDENT’S REPORT.
1. Academic All State: Jaiden Callies of Putnam City High School has been named to the 2019 Academic All-State Class by the Oklahoma Foundation for Excellence. The award places Ms. Callies in a select group – one of the 100 top public high school seniors in Oklahoma. The Academic All-Staters were selected from 535 nominations statewide and hailing from 83 different schools in 75 Oklahoma school districts. Each of this year’s All-Staters will receive a $1,000 merit-based scholarship and a medallion and be recognized at the foundation’s 33rd annual Academic Awards Banquet on Saturday, May 18, at the Renaissance Tulsa Convention Center.
2. Dominate the State: The results of the basketball tournaments this past weekend made history by sending four district high school basketball teams to the state tournament in Tulsa this week. Congratulations to the Putnam City West girls team, Putnam City West boys team, Putnam City North boys team and Putnam City High boys team. All four teams will make their tournament
appearance this Thursday. Let’s cheer them on to “Take State” in 2019.
3. District Teacher of the Year: The annual Teacher of the Year program will be tomorrow evening, Tuesday, March 5, at Victory Church located at 4300 N MacArthur Blvd. The event’s reception begins at 6:30 p.m. with the program beginning at 7. We look forward to honoring our district’s best and we appreciate the Putnam City Foundation for hosting this opportunity for us to showcase our teachers.
4. Western Oaks Middle School Cheer: We congratulate the Western Oaks Middle School cheerleaders who recently took first place in 6A performance and second place in 6A game day.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill suggested that the district use social media throughout Youth Arts Month (March) to highlight the accomplishments of students and teachers.
Cindy Gibbs appreciated the work and effort of the students who performed at the meeting, saying they were “awesome”.
Becky Gooch wanted to recognize the Oklahoma City Public Schools board members who were scheduled to vote tonight on their “Pathway to Excellence” measures. She said that they were in her thoughts and prayers as they make tough decisions that will impact the future of their district.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on February 25, 2019.
b. Financial report and bimonthly bills for purchase order numbers 9-07108-110
through 9-08572-511 for February 13, 2019 through February 26, 2019 inclusive
for the 2018-2019 school year.
c. Activity Cash Summary.
d. Activity Fund Transfer List.
e. Project Applications.
f. Declaration of Obsolete and/or Surplus Items.
g. Secondary Contracts.
h. Overnight Travel.
i. Out of State Trips.
1. Putnam City North High School DECA students to Orlando, Florida on
April 26th – May 1st, 2019 to compete in the DECA International Career
Development Conference.
2. Putnam City High School BPA students to Anaheim, California on April 30th
– May 5th, 2019 to attend and compete in the Business Professionals of America
National Leadership Conference.
3. Putnam City North High School FCCLA students to Anaheim, California on June 28th
– July 5th, 2019 to attend the FCCLA National Leadership Conference.
j. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUMMER SCHOOL PROGRAM FOR 2019.
Cindy Gibbs made a motion to approve Summer School Program for 2019. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER FROM GLOBE CONSTRUCTION FOR INSTALLATION OF RUBBER FLOORING IN BOTH TEAM ROOMS OF THE PUTNAM CITY NORTH HIGH SCHOOL STADIUM PROJECT. (4.5% CONSTRUCTION MANAGEMENT FEE FROM 19-34-174)
Cindy Gibbs made a motion to approve Change Order from Globe Construction for installation of rubber flooring in both team rooms of the Putnam City North High School stadium project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH AMERICAN COUNCIL ON THE TEACHING OF FOREIGN LANGUAGES FOR WORLD LANGUAGE CURRICULUM DEVELOPMENT INSTITUTE ON MAY 7TH, 8TH, 9TH AND 10TH, 2019. ($8,309.43 FROM 19-11-551)
Cindy Gibbs made a motion to approve contract with American Council on the Teaching of Foreign Languages for World Language Curriculum Development Institute on May 7th, 8th, 9th and 10th, 2019. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST/BEST BID FROM UNITED DATA TECHNOLOGIES FOR REPLACEMENT OF CAMPUS NETWORKING EQUIPMENT. ($2,349,321.80 FROM 19-11-079, 19-74-190, 19-35-190.)
Cindy Gibbs made a motion to approve lowest/best bid from United Data Technologies for replacement of campus networking equipment. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SAARAH JOYCE, INDEPENDENT CONTRACTOR FOR SCHOOL PSYCHOLOGICAL/EDUCATIONAL EVALUATION SERVICES DURING THE 2018-2019 SCHOOL YEAR. (NOT TO EXCEED $6,500 FROM 19-11-621)
Cindy Gibbs made a motion to approve contract with Saarah Joyce, Independent Contractor for school psychological/educational evaluation services during the 2018-2019 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EDDIE YELLOWFISH JR., INDEPENDENT CONTRACTOR PROVIDING CONSULTING SERVICES DURING INDIAN EDUATION TRIBAL CONSULTATION MEETING. ($100.00 FROM 19-11-561)
Cindy Gibbs made a motion to approve contract with Eddie Yellowfish Jr., Independent Contractor providing consulting services during Indian Education Tribal Consultation meeting. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH KRICKET RHODES INDEPENDENT CONTRACTOR PROVIDING NATIVE AMERICAN CULTURAL CONSULTING SERVICES AT SIXTEEN ELEMENTARY SCHOOLS DURING THE 2018-2019 SCHOOL YEAR. ($5,600 FROM 19-11-561)
Cindy Gibbs made a motion to approve contract with Kricket Rhodes Independent Contractor providing Native American cultural consulting services at sixteen elementary schools during the 2018-2019 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT APOLLO ELEMENTARY, OVERHOLSER ELEMENTARY AND NORTHRIDGE ELEMENTARY FOR RESTROOM RENOVATION PROJECTS. (7% CONSTRUCTION MANAGEMENT FEE FROM 19-35-192)
Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at Apollo Elementary, Overholser Elementary and Northridge Elementary for Restroom Renovation projects. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
Jay Sherrill asked if there could be an update soon on the construction of storm shelters in the district.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT COOPER MIDDLE SCHOOL FOR TRACK RENOVATION PROJECT. (7% CONSTRUCTION MANAGEMENT FEE FROM 19-35-166)
Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at Cooper Middle School for Track Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND TO DISCUSS RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT AND THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2019-2020 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, CORY BOGGS, CECIL BOWLES, RICK CROSLIN, BARBARA CRUMP, DR. KEELY FRAYSER, STEVE LINDLEY, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE PURSUANT TO 25 O.S. §307 (B) (1) AND (B)(7).
Cindy Gibbs made a motion to enter into executive session at 5:46 p.m. for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss renewal of employment of the Superintendent and the Superintendent’s Administrative Staff for the 2019-2020 school year which includes: Patricia Balenseifen, Cory Boggs, Cecil Bowles, Rick Croslin, Barbara Crump, Dr. Keely Frayser, Steve Lindley, Scott McCall, Shannon Meeks and Dr. Melani Mouse pursuant to 25 O.S. §307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 7:06 p.m. Becky Gooch acknowledged return to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Bill Wetmore, Cindy Gibbs, Jay Sherrill, Gail LoPresto and Becky Gooch met with Superintendent Dr. Rhodes in executive session for the purpose of conducting an ongoing evaluation of the Superintendent as required by district policy and to discuss renewal of employment of the Superintendent and the Superintendent’s Administrative Staff for the 2019-2020 school year, which includes: Patricia Balenseifen, Cory Boggs, Cecil Bowles, Rick Croslin, Barbara Crump, Dr. Keely Frayser, Steve Lindley, Scott McCall, Shannon Meeks and Dr. Melani Mouse pursuant to 25 O.S. §307 (B)(1) and (B)(7).
No action was taken.
ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SUPERINTENDENT’S CONTRACT FOR 2019-2020.
Cindy Gibbs made a motion to approve the Superintendent’s contract for 2019-2020. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; LoPresto, aye; Gibbs, aye; Gooch, aye.
ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2019-2020 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, CORY BOGGS, CECIL BOWLES, RICK CROSLIN, BARBARA CRUMP, DR. KEELY FRAYSER, STEVE LINDLEY, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE.
Cindy Gibbs made a motion to approve renewal of employment of the Superintendent’s Administrative Staff for the 2019-2020 school year which includes: Patricia Balenseifen, Cory Boggs, Cecil Bowles, Rick Croslin, Barbara Crump, Dr. Keely Frayser, Steve Lindley, Scott McCall, Shannon Meeks and Dr. Melani Mouse. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; LoPresto, aye; Gibbs, aye; Gooch, aye.
ITEM #21 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #22 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 7:08 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; Gooch, aye.
April 1, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, April 1, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 1, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 29, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President, Becky Gooch, Vice President, Gail LoPresto and members, Cindy Gibbs, and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
Member Bill Wetmore was absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PUTNAM CITY ACADEMY.
Shelly Roper, Principal at Putnam City Academy led the Pledge of Allegiance and the Moment of Silence. Ms. Roper proceeded by showing a video highlighting the Academy’s elective and A+ classes. In the video, students expressed how much they enjoyed smaller classes and the help they receive to achieve their goals. Highlighted was award winning artwork and cooking procedures in the Culinary Class. At the end of the presentation, board members were presented with treats that were made by students in the Culinary Class.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – PRESENTATIONS and STAFF REPORTS.
Jennifer Seal, President of the Putnam City Foundation introduced Foundation chair, Chuck Thomas, who with other Foundation Board members presented 2019 Golden Apple Awards to five people in recognition of their service and dedication to district students. Awards went to Diana Carter, a volunteer at many schools and a substitute teacher at Putnam City North; Judy Hohne, a volunteer at Harvest Hills Elementary; Herb Nelson, assistant chief with Putnam City Campus Police; Jae Miller, a social worker at Wiley Post Elementary; and Tony Shoemaker, the financial secretary at Rollingwood Elementary.
The honors are given each year to employees and volunteers who promote excellence in education. Each honoree receives a check for $200.
Becky Gooch thanked all the recipients for all they do for the district.
ITEM #4 - SUPERINTENDENT’S REPORT.
1. State Basketball Tournament: We congratulate four of our high school basketball teams: Putnam City High boys team, Putnam City North boys team, Putnam City West girls team, and Putnam City West boys team. While we did not bring home a state championship, we all have to be very proud that four of our high school basketball teams went to state this year. From the research we have conducted, four district teams going to state the same year has not happened in our 105-year history. Most of the games were “nail biters”. They could have so easily ended in our favor. I have to commend our head coaches and the entire coaching staff for the incredible work they do with our young people. Not only are they winners on the court, they are guiding our students to be young women and young men with good character, high morals, respect and courtesy. For example, in all the interactions and conversations I observed of our students, I always heard adults addressed with a “Yes, Sir” and a “Yes, Ma’am”.
In addition to the coaching staff, I also want to commend Dr. Dick Balenseifen, our District Athletic Director. Because of his leadership, we are seeing great success in our athletic programs across the District. He works tirelessly to make it all happen. He is constantly striving to improve our programs. He has his radar out and looking for prospective coaches to bring to Putnam City. He is also highly respected around the state. He has extraordinary passion for and a loyalty to the District.
Thanks to all of you. You have made us Putnam City Proud!
2. Distributed Education Clubs of America DECA: Congratulations to Valerie Castro, a junior at Putnam City High on becoming Putnam City High’s first DECA Student Executive Council Member in more than 15 years. She will serve with five other members from across the state and will attend the DECA International Career Development Conference in Orlando as a state leader. In state DECA competition, Putnam City High student Mary DeLoera earned first place in Restaurant Service Management. In other categories of competition, one Putnam City High student earned a second place finish while three other students brought home third place finishes.
Putnam City West and Putnam City North students also took part in state DECA competition. From Putnam City West, Lyssa Albertson and Pahola Deleon won first place in Financial Literacy Promotion Project, and Tiantian Lin won first place in Integrated Marketing Campaign. Four other students earned second place finishes, and three other students won third place in their categories. From Putnam City North, five students earned second place finishes, and four more took third place.
3. Business Professionals of America: Putnam City High School students who are part of Business Professionals of America took part in competition during the recent State Leadership Conference in Tulsa. Sean Tabor earned first place in C++. In other categories of competition, three other Putnam City High students earned second place finishes and four students earned third place finishes.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked Golden Apple Award recipients and other district employees who go above and beyond and make Putnam City what it is. He also wished principals and their staff good luck during testing season, and said his thoughts would be with them.
Cindy Gibbs related a story about Judy Hohne, a Harvest Hills Elementary volunteer who was presented with a Golden Apple Award tonight. Gibbs said the time she spent reading to children at the school helped her get through a challenging time in her life. She also said she appreciated the Teacher of the Year program’s new venue, and she noted that she enjoyed greeting the Capps Middle School teacher of the year because she was acquainted with her before she came to teach in the district.
Gail LoPresto joined Sherrill in congratulating Golden Apple Award recipients. She thanked award winner Tony Shoemaker for her 40-year career with the district She congratulated Putnam City West on their production of Hairspray and Putnam City High on their production of Urinetown. She also mentioned the excellent collaboration between fine arts teachers at Putnam City West.
Becky Gooch said the student sections for all three schools at the state basketball tournament were phenomenal. She thanked principals and assistant principals for the hard work they do.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Minutes for regular board meeting on March 4, 2019.
b) Financial report and bimonthly bills for purchase order numbers 9-07829-116 through
9-10086-095 for February 27, 2019 through March 26, 2019 inclusive for the 2018-2019 school year.
c) Activity Cash Summary.
d) Activity Fund Transfer List.
e) Project Applications.
f) Declaration of Obsolete and/or Surplus Items.
g) Renewal of Agreement with Cengage Learning for elementary math textbooks. ($151,538.58 from 19-11-091)
h) Renewal of Revised Agreement with MacSpec for financial software and support.
(No Cost to District)
i) Renewal of Contract with Randy Frazier for Consultant at Native American Youth Powwow on May 3, 2019. ($175.00 from 19-11-561)
j) Renewal of Contract with Cortney Yarholar for Consultant at Native American Youth Powwow on May 3, 2019. ($350.00 from 19-11-561)
k) Renewal of Contract with Brent Greenwood for Consultant at Native American Youth Powwow on May 3, 2019. ($150.00 from 19-11-561)
l) Renewal of Contract with Dwight Pickering for Keynote Speaker at Native American Awards Assembly on May 16, 2019. ($150.00 from 19-11-561)
m) Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the
2019-2020 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional
materials from 20-11-122, 20-11-127, 20-11-023, 20-11-061)
n) Putnam City Athletic Contracts/Renewals through Kelly Sports:
1. All American Roofing, Inc.
o) Secondary Contracts.
p) Overnight Travel.
q) Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2019-2020 SCHOOL YEAR. (AMENDED)
Gail LoPresto made a motion to approve renewal of employment for certified administrators as listed on Attachment B (amended) for the 2019-2020 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY LEAVE DAYS.
Jay Sherrill made a motion to approve Declaration of Emergency Leave Days. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Dr. Fred Rhodes explained that this is for 236 day contract employees that took vacation leave during snow days for safety reasons.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT A UTILITY EASEMENT TO OGE FOR ELECTRICAL AND COMMUNICATION SERVICES AT THE NEW CAPPS MIDDLE SCHOOL. (NO COST TO DISTRICT)
Cindy Gibbs made a motion to grant a utility easement to OGE for electrical and communication services at the new Capps Middle School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH TERRY TSOTIGH FOR CONSULTANT AT THE NATIVE AMERICAN YOUTH POWWOW ON MAY 3, 2019. ($200.00 FROM 19-11-561)
Gail LoPresto made a motion to approve contract with Terry Tsotigh for Consultant at the Native American Youth Powwow on May 3, 2019. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH ADRIENE MADDOX, INDEPENDENT CONTRACTOR FOR SCHOOL PSYCHOLOGICAL/EDUCATIONAL EVALUATION SERVICES DURING THE 2018-2019 SCHOOL YEAR. (NOT TO EXCEED $7,000 FROM 19-11-621)
Gail LoPresto made a motion to approve contract with Adriene Maddox, Independent Contractor for school psychological/education evaluation services during the 2018-2019 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 5:31 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
April 15, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, April 15, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 15th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 12th, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Becky Gooch, Vice-President, Gail LoPresto and members, Cindy Gibbs and Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. New elected member, Charity Avery was also in attendance.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DOWNS ELEMENTARY SCHOOL.
Downs Elementary School principal, Stephanie Wallace and administrative intern, Amanda Neely led the Flag Salute and Moment of Silence. They also presented a video of their students participating in Global School Play Day which is a grassroots effort created by educators in support of unstructured playtime for students around the world. Downs Elementary began participating in the program last year and this year scheduled quarterly School Play Days. Mrs. Wallace invited the board to attend Down’s next School Play Day which is scheduled for May 17th. She encouraged other principals to go to the Global School Play Day and consider participating next year on February 5th, 2020.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – OATH OF OFFICE FOR CHARITY AVERY.
Sandra Lemaster, Clerk of the Board of Education, administered the Oath of Office to Charity Avery who was recently elected for Office No. 4.
ITEM #4 – ORGANIZATION OF BOARD OF EDUCATION FOR 2019; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK AND ENCUMBRANCE CLERK.
Becky Gooch called for nominations for president. Jay Sherrill nominated Gail LoPresto for president. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Becky Gooch called for nominations for vice-president. Charity Avery nominated Cindy Gibbs for vice-president. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Becky Gooch called for nominations for clerk of the board. Jay Sherrill nominated Sandy Lemaster for clerk of the board. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Becky Gooch called for nominations for deputy clerk. Jay Sherrill nominated Tina Losawyer for deputy clerk. Cindy Gibbs seconded the motion Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
Becky Gooch called for nominations for encumbrance clerk. Jay Sherrill nominated Fonda Watkins for encumbrance clerk. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #5 – SUPERINTENDENT’S REPORT.
1. State Superintendent’s Arts Awards: Seven Putnam City students will be honored at the
State Superintendent's Arts Awards of Excellence ceremonies at 7 p.m. on Tuesday, April 23,
at the Scottish Rite Temple. The ceremonies are centered each year on showcasing high school seniors who have excelled in fine arts disciplines and who have also been academically
talented and active in their communities. District students being honored for accomplishments
are Sydney Mason and Sean McDaniel from Putnam City North; Jobey Richards and Robert
Wood from Putnam City High; and Trinity Davis, Christopher Monterroso and Lindsey Mears
from Putnam City West.
2. S.W.I.M. Awards: Putnam City High School students won the Class I sweepstakes titles at
the 106th annual Southwestern Oklahoma State University Interscholastic Meet (SWIM) held March 28th on the Weatherford campus. More than 1,000 students from 60 schools across Oklahoma competed in the academic contest. Putnam City High took 39 students to the all-day event. Thirty different students earned a first, second or third place on 33 of the 47 tests. The competition involves students taking tests designed by college instructors grouped into nine categories: fine arts, biological sciences, business, computer science, language arts, mathematics, physical sciences, social sciences and technology. About 2,015 tests were given during the day.
In his congratulatory letter, President Randy Beutler stated, “Your faculty and students are to be commended for their outstanding performance and achievements.”
3. State Choir Contests: Putnam City North took three choirs to 6AE state choir contest on March 27th at Norman North High School and three additional choirs to 6A state choir contest on
April 4th at Tulsa Union. All six of the Putnam City North choirs received superior ratings in concert performance at these competitions. Putnam City North is one of only three schools in
the state to have six choirs compete and all receive superior ratings. They also brought home
the OSSAA Outstanding Achievement award on March 27th and the OSSAA Sweepstakes
award on April 4th. We are proud of their hard work!
4. Basketball Stars: Several of our boys’ basketball players have recently received special
recognition.
Micah Thomas of Putnam City North was named the Super 5 player of the year – essentially,
the best player in the state. He was also the Big All-City player of the year, an award given to
the top player in the metro area. In addition, he was named to the first team 6A All-State team,
the first team Big All-City team and was selected as a member of the Faith 7 all-star team that
will play against Texas all-stars.
Rondel Walker of Putnam City West also received several awards. He was named to the
Super 5 second team, first team 6A All-State and first team Big All-City.
Tre Carolina from Putnam City High was named to the second team for Big-All-City, and his
Teammate Alfred Alkannama made third team Big All-City.
Dr. Rhodes also mentioned that the Putnam City Foundation banquet is this Friday and he looks forward to the banquet as it is always a great annual event.
ITEM #6 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked Becky Gooch for her great leadership as president the past two years. He said the board members are a “fantastic” group of people. He congratulated Gail LoPresto on her presidency and Charity Avery on being elected to the board.
Charity Avery said she looks forward to serving on the board as it is a great opportunity to serve the community. She has been a part of the Putnam City community for a long time and welcomes the opportunity to work with the district.
Cindy Gibbs also thanked Becky Gooch for her leadership and welcomed Charity Avery to the board. She recognized Nona Burling for her upcoming retirement and expressed appreciation for everything Dr. Burling has done for the district. She also thanked Pam Rhodes for serving the students at Lake Park for more than twenty years. She said that her experience will be missed and will be a huge loss for the special education department. Mrs. Gibbs knows someone will step up and fill the position but that experience is sometimes hard to replace. Mrs. Gibbs is looking forward to attending the Foundation Banquet and was sorry that she would not be able to attend the Putnam City West JROTC awards program which is scheduled on the same evening.
Becky Gooch said she is excited to work with Charity Avery. She mentioned that Sally Limber at Putnam City North is also retiring and that she has been a tremendous resource for the district and will be missed. Mrs. Gooch commented on Tuesday, April 16th being Parents Legislative Action Committee Advocacy Day at the State Capital. She appreciates the positive interactions that she has been able to witness this year as teachers, administrators and parents have been building relationships with legislators. She said that progress is often slow but she feels developing relationships will be beneficial for the future.
Gail LoPresto commented on how much that the district will miss Dr. Burling who was her daughter’s elementary PE teacher and one of the first Putnam City teachers that Mrs. LoPresto met. She said she and her granddaughter attended the Arbor Grove 2nd grade play recently and her granddaughter enjoyed it so much she wanted to go again. She said that more than 300 parents and family members attended the event and said that the music teacher, Curtis Sharp, is an excellent teacher.
ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Minutes for regular board meeting on April 1, 2019.
b) Financial report and bimonthly bills for purchase order numbers 9-07979-133 through 9-10436-090 for March 27, 2019 through April 10, 2019 inclusive for the 2018-2019 school year.
c) Activity Fund Transfer List.
d) Fundraisers.
e) Project Applications.
f) Declaration of Obsolete and/or Surplus Items.
g) Secondary Contracts.
h) Overnight Travel.
i) Out of State Trips.
1. Capps Middle School band students to Arlington, Texas on May 10th, 2019 to perform at “Music is Fun Festival” at St. Paul’s Preparatory School .
j) Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye: Gibbs, aye; Gooch, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Becky Gooch made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye: Gibbs, aye; LoPresto, aye; Gooch, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENTS B FOR THE 2019-2020 SCHOOL YEAR.
Cindy Gibbs made a motion for renewal of employment for certified teachers as listed on Attachments B for the 2019-2020 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; Gooch, aye; LoPresto, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT REVISED UTILITIES EASEMENT TO CITY OF OKLAHOMA CITY FOR NEW CAPPS MIDDLE SCHOOL.
Jay Sherrill made a motion to grant revised utilities easement to City of Oklahoma City for New Capps Middle School. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; Gooch, aye; LoPresto, aye.
Dr. Rhodes explained that the City of Oklahoma City had provided the wrong drawing for the initial easement granted so they had to submit a revised easement request with the correct drawing.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF EMPLOYMENT/APPOINTMENT OF AN ELEMENTARY PRINCIPAL PURSUANT TO 25 O.S. §307 (B) (1) AND TO DISCUSS THE PURCHASE AND/OR APPRAISAL OF REAL PROPERTY PURSUANT TO 25 O.S. § 307 (B)(4).
Becky Gooch made a motion to enter into executive session at 5:20 p.m. for the purpose of discussion of employment/appointment of an elementary principal pursuant to 25 O.S. §307 (B) (1) and to discuss the purchase and/or appraisal of real property pursuant to 25 O.S. § 307 (B) (4). Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; Gooch, aye; LoPresto, aye.
ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:03 p.m. Gail LoPresto acknowledged return to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Cindy Gibbs, Jay Sherrill, Becky Gooch, Charity Avery and Gail LoPresto met with Superintendent Dr. Rhodes, Patricia Balenseifen, Barbara Crump, Dr. Melanie Mouse and legal counsels, Laura Holmes and Justin Cliburn in executive session for the purpose of discussion of employment/appointment of an elementary principal pursuant to 25 O.S. §307 (B)(1) and to discuss the purchase and/or appraisal of real property pursuant to 25 O.S. § 307 (B) (4).
No action was taken.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY PRINCIPAL.
Dr. Rhodes said the administration recommended Tracy Rogers be appointed as an elementary principal with the school that she will be leading to be determined in the near future.
Jay Sherrill made a motion to appoint Tracy Rogers as elementary principal at a site to be determined. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; Gooch, aye; LoPresto, aye.
Jay Sherrill congratulated Tracy Rogers and thanked all the candidates saying that they were all outstanding.
ITEM #14 – DISCUSSION AND POSSIBLE ACTION TO APPROVE CONTRACT FOR SALE AND PURCHASE OF REAL PROPERTY LOCATED ADJACENT TO PUTNAM CITY NORTH HIGH SCHOOL.
No action was taken.
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 6:05 p.m. to adjourn. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; Gooch, aye; LoPresto, aye.
April 29, 2019
SPECIAL BOARD OF EDUCATION MEETING
Monday, April 29, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, April 29, 2019 at 8:00 a.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, April 25, 2019 at 8:00 a.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.
Gail LoPresto called the meeting to order at 8:00 a.m. Members present: President, Gail LoPresto; Vice President, Cindy Gibbs; and members, Becky Gooch and Charity Avery; Superintendent; Dr. Fred Rhodes; Sandra Lemaster, board clerk; and others. Member, Jay Sherrill was absent.
ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A MIDDLE SCHOOL PRINCIPAL AND ELEMENTARY SCHOOL ASSISTANT PRINCIPAL(S) PURSUANT TO 25 O.S. §307 (B) (1).
Becky Gooch made a motion to enter into executive session at 8:01 a.m. for the purpose of discussion of employment/appointment of a middle school principal and elementary school assistant principal(s) pursuant to 25 O.S. §307 (B) (1). Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 8:28 a.m. Gail LoPresto acknowledged return to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Gail LoPresto, Becky Gooch, Cindy Gibbs and Charity Avery and met with Superintendent Dr. Rhodes, Patricia Balenseifen, Barbara Crump, Dr. Melanie Mouse and Rick Croslin in executive session for the purpose of discussion of employment/appointment of a middle school principal and elementary school assistant principal(s) pursuant to 25 O.S. §307 (B) (1).
No action was taken.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A MIDDLE SCHOOL PRINCIPAL.
Dr. Rhodes said the administration recommended Jason Burkhart to be appointed as principal of Cooper Middle School.
Becky Gooch made a motion to appoint Jason Burkhart as principal of Cooper Middle School. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, nay.
ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT ELEMENTARY SCHOOL ASSISTANT PRINCIPAL(S).
Gail LoPresto explained that there would be 3 elementary school assistant principal positions and each would be voted on separately.
Dr. Rhodes said the administration recommended Amanda Neely to be appointed as assistant principal of Hilldale Elementary School.
Cindy Gibbs made a motion to appoint Amanda Neely as assistant principal of Hilldale Elementary School.
Becky Gooch seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said the administration recommended Jana Bowers to be appointed as assistant principal of Windsor Hills Elementary School.
Cindy Gibbs made a motion to appoint Jana Bowers as assistant principal of Windsor Hills Elementary School. Becky Gooch seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said the administration recommended Whitney Saladin to be appointed as assistant principal of Western Oaks Elementary School.
Cindy Gibbs made a motion to appoint Whitney Saladin as assistant principal of Western Oaks Elementary School. Becky Gooch seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes also announced the following administrative changes for the 2019-2020 school year:
Jeff Brown – assistant principal – Putnam City North High School
Stephanie Wallace – principal – Coronado Elementary School
Shbrone Brookings – principal – Ralph Downs Elementary School
Tracy Rogers – principal – Windsor Hills Elementary School
Greg Kipf – assistant principal – Overholser Elementary School
Susan Illgen – assistant principal – Arbor Grove Elementary School
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 8:31 a.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
May 6, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, May 6, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 15th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 12th, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members Jay Sherrill and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others. Member Becky Gooch was absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – KIRKLAND ELEMENTARY SCHOOL.
Early Childhood Administrator and D.D. Kirkland Elementary Principal, Ms. Ashley Hoggatt, spoke of the partnership between Francis Tuttle and Putnam City Schools early childhood development programs. She explained the collaboration has been in effect since 2006 and how Putnam City is the lab classroom for high school and college age students who are earning their Child Development associates degree. Ms. Hoggatt introduced lead teacher, Ms.Wilson and her students. Pre-K student, Jack Balenseifen led the Flag Salute and Moment of Silence. Students from three classrooms delighted board members and the audience by perfectly reciting several poems they have learned throughout the year.
ITEM #2 – PUBLIC PARTICIPATION.
Priscilla Cude, chairman of the board for the Northwest Oklahoma City Chamber, and Jill McCartney, president of the chamber, thanked Putnam City Schools for their partnership with the chamber through the years and presented a plaque naming the district as a chamber legacy member.
Patron Kimberly Willis asked the board to consider creating part-time contracts for teachers as a way to bring good teachers back into the classroom.
ITEM #3 – PRESENTATIONS AND STAFF REPORTS.
Jennifer Seal, president of the Putnam City Schools Foundation, presented thirty-one teachers representing 25 schools who were recognized as “Superstar Teachers”. Ms. Seal explained the honor is given to teachers in the first or second year of their careers that consistently exceed expectations in building relationships with students, use teaching strategies to increase student engagement and work collaboratively with their PLCs to promote improved teaching and learning. Honorees were nominated for recognition by their principals. This is the fourth year for recognition of Superstar teachers. The Putnam City Association of Classroom Teachers and the Putnam City Schools Foundation fund the recognition program and awards.
ITEM #4 – SUPERINTENDENT’S REPORT.
1. Fine Arts Signing Day: Signing ceremonies for student-athletes to commit to colleges and universities has become commonplace, but this year, for the first time, Putnam City North hosted a Fine Arts Signing Day. Twenty-three fine arts seniors in band, orchestra, choir, theater, film, dance and visual arts met the criteria to participate in the signing ceremony. To qualify, students had to meet one of the following criteria: a) Received a scholarship to participate in a fine arts program in college. b) Auditioned for and accepted into a fine arts program at their college. c) Plan to major or minor in an area of fine arts in college. The signing day was a great way to recognize these seniors and encourage them in their future endeavors in the arts.
2. Putnam City High Choir: Congratulations to the Putnam City High School women's choir that competed at the WorldStrides St. Louis Heritage Festival in late April. The choir earned second place in the gold division and has been invited to compete in the prestigious Festival of Golds next year.
3. Vocal Music Contest: District high school vocal music students recently attended state solo and ensemble contest. Forty-two Putnam City North students earned superior ratings and 13 earned excellent ratings. Three Putnam City West students earned superior ratings and one earned an excellent rating From Putnam City High, two students earned excellent ratings.
4. Devon Energy STEM Teacher: Last week, John Coerver, the PEAK teacher at Arbor Grove Elementary School, was named the Devon Energy STEM teacher of the game as part of a program operated by Devon Energy and OKC Energy FC. At an upcoming Energy FC game Coerver will be presented with a $1,000 check to be used for supplies for his classroom.
5. Legislation in Action: Emily Clark, a 4th-grade teacher at Coronado Heights Elementary School, played a leading role in an effort to widen and improve care for new mothers in Oklahoma. Clark met with Senator Stephanie Bice in July 2018 and proposed legislation calling for new mothers to be given information about and screened for postpartum anxiety and depression. Bice submitted the legislation this year. Both the House and Senate approved it and on April 29 the governor signed it. The law goes into effect in November.
6. JROTC Scholarships: Putnam City High School student and JROTC cadet Alejandra Flores-Cardoza is one of just 30 students in the nation to be selected for a scholarship for the Mississippi StarTalk program. The program, funded by the federal government, provides high school students with intensive instruction in Chinese. The instruction will take place this summer at the University of Mississippi in Oxford. In addition to studying the language, students will participate in a cultural program introducing them to China, its people and its culture. Eligible students who complete the program will receive college credit in Mandarin Chinese.
7. State Golfers: Congratulations to golfers from our district high schools. Three golfers, one from each high school, qualified for the girls’ state tournament. Rebecca Davis from Putnam City High School, Sydney Mason from Putnam City North and Carter Russell from Putnam City West played in state competition on May 1-2 at Earlywine Golf course in Oklahoma City. On the boys’ side, Christian McAllister from Putnam City High and Grant Murphey from Putnam City North qualified for the state tournament to be held May 6-7 at Rose Creek Golf course in Edmond.
8. Putnam City High Boys Soccer: Congratulations to the Putnam City High School boys soccer team, which made it to the state playoffs last week. Although they lost their first round game, it was nevertheless a successful season. This is the second time in the last four years the team has qualified for the state tournament. In addition, two of their players – Leonardo Lopez and Julian DeLoera – made All-State this year.
9. American Fidelity Teacher Internship: Amanda Flesher of Western Oaks Middle School and Katy Powers of Putnam City North High School are two of eight teachers in Oklahoma and Kansas who will have the opportunity to gain real-life technology experience this summer while earning a corporate IT salary. The teachers will work in American Fidelity’s software development, enterprise information management or technical infrastructure areas for the summer. They will then take the experience back to the classroom to help students learn about and prepare for careers in technology. They’ll receive a $2,000 stipend to use for their classrooms upon completion of the program.
10. Kelli O’Hara Awards: Five Putnam City High School drama students are among 20 finalists for best actor/actress for the first-ever Kelli O’Hara Awards, which are Oklahoma’s part of the National High School Musical Theatre Awards (sometimes known as the “Jimmy Awards.”). Putnam City High School has more finalists than any other school in the state. The Putnam City High students, who are finalists for the award, were nominated based on their performances in the school’s production of the musical Urinetown. Finalists are:
• Kindle Ford, for best actress in a leading role
• Jaiden Sango, for best actress in a leading role
• Diego Martinez, for best actor in a leading role
• Tyler Swenson, for best actor in a leading role
• Common Wallace, finalist for best actor in a leading role
Finalists will audition before a panel of theatre professionals on Saturday, May 11, for the chance to be named best actor or actress in a musical. All nominees will perform at the awards ceremony on Sunday, May 19th, at 6 p.m. at the Civic Center Music Hall in downtown Oklahoma City. The awards are produced through the Oklahoma City Civic Center Foundation and Broadway’s producing juggernaut, the Nederlander Organization. They are named for Oklahoma native Kelli O’Hara, an actress and singer well known for her work on Broadway as well as on television, film and opera.
11. Putnam City High Air Force JROTC Recognized with Distinguished Unit Award: The Air Force JROTC unit at Putnam City High School has been selected as one of 376 units to receive the 2018-2019 Air Force JROTC Distinguished Unit Award. The award recognizes Air Force JROTC units that have performed well above and beyond normal expectations, and that have distinguished themselves through outstanding service to their school and community while meeting the Air Force JROTC citizen development mission for America. Air Force JROTC is located in close to 900 high schools across the United States and at selected schools in Europe, in the Pacific, and in Puerto Rico. Air Force JROTC enrollment includes more than 120,000 cadets who do over 1.6 million hours of community service each year.
Superintendent Dr. Fred Rhodes announced administrative interns for elementary schools next year.
• Deana Ellis, an administrative intern at Hilldale Elementary this year, will split her time as an intern next year at Apollo Elementary and Will Rogers Elementary.
• Kristen Parker, an administrative intern at Central Elementary this year, will split her time as an intern next year between Ralph Downs Elementary and Positive Changes.
• Kimberly Fletcher, an administrative intern at Coronado Heights Elementary and Will Rogers Elementary this year, will next year serve as an administrative intern at Rollingwood Elementary.
• Jennifer Evans, an administrative intern at Arbor Grove Elementary this year, will next year serve as an administrative intern at Central Elementary.
• Erin Frizzell, a counselor at Coronado Heights, will next year serve as an administrative intern at Hilldale Elementary.
• Jamie Taylor, a 5th-grade teacher at Arbor Grove Elementary, will next year serve as an administrative intern at Harvest Hills Elementary.
• Monserrat Randolph, a 4th-grade teacher at Western Oaks Elementary, will next year split time as an administrative intern between Lake Park Elementary and Windsor Hills Elementary.
• Megan Abrams, a 5th-grade teacher at John Rex Charter School, will next year serve as an administrative intern at James L. Dennis Elementary.
• Claire Sengupta, a 4th-grade teacher at César Chávez Elementary in Oklahoma City, will serve as an administrative intern at both Northridge Elementary and Coronado Heights Elementary.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill said there are awesome things going on in the district and thanked the administrators and teachers who are planning and carrying out the activities. He also thanked the Putnam City Schools Foundation for making the Wall of Fame banquet such a fantastic event.
Charity Avery said the district is doing well and that she is looking forward to seeing everything that is going on.
Cindy Gibbs said she enjoyed seeing Kirkland students perform. She praised Putnam City North for holding a signing day for seniors who will continue their fine arts education in college, saying fine arts students work hard and deserve recognition. She remembered the help that Putnam City North Counselor Kathryn Lambert gave to her children when they were in school and said Ms. Lambert played a role in the master’s degree her youngest child will be receiving on Saturday. Ms. Gibbs thanked all teachers for the extra things they do.
Gail LoPresto congratulated board member Charity Avery on earning her MBA. She thanked Dessi Black for sending a list of district events. She said the Putnam City West band gave a great performance, and she mentioned that Levi Dobrinski, the director of Silver Strings and the Putnam City West orchestra, has a new baby at home. She also noted that Putnam City High School Drama Teacher Daniel Smith, who has helped produce so many outstanding young actors, will be leaving the district to enter a doctoral program at New York University.
Board members said they are looking forward to graduation ceremonies. They also noted the upcoming retirement of Steve Lindley and thanked him for his service to the district.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Minutes for regular board meeting on April 15, 2019.
b) Minutes for special board meeting on April 29, 2019.
c) Financial report and bimonthly bills for purchase order numbers 9-10452-001 through 9-10496-020 for April 11, 2019 through April 30, 2019 inclusive for the 2018-2019 school year.
d) Activity Cash Summary.
e) Activity Fund Transfer List.
f) Project Applications.
g) Declaration of Obsolete and/or Surplus Items.
h) Renewal of Service Agreement with OSSBA for unemployment claims management for the 2019-2020 year. ($16,170.00 from 20-11-089)
i) Secondary Contracts.
j) Overnight Travel. (Amended)
k) Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye: Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye: Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENTS B FOR THE 2019-2020 SCHOOL YEAR.
Cindy Gibbs made a motion for renewal of employment of support personnel as listed on Attachments B for the 2019-2020 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH ARIZONA STATE UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2019-2020 AND 2020-2021 SCHOOL YEARS. (NO COST TO THE DISTRICT.
Cindy Gibbs made a motion to approve Memorandum of Understanding with Arizona State University for placement of education students for student teaching for the 2019-2020 and 2020-2021 school years. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 5:35 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.
May 23, 2019
SPECIAL BOARD OF EDUCATION MEETING
Thursday, May 23, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, May 23rd, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, May 21, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members: Becky Gooch and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others. Member Jay Sherrill was absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – HARVEST HILLS ELEMENTARY SCHOOL.
Lynn Johnson, Principal at Harvest Hills Elementary, led the Pledge of Allegiance and Moment of Silence. Ms. Johnson introduced Administrative Intern, Stephanie Cavner. They presented the Leader in Me program funded through a grant supported by Larry Lemons. Ms. Johnson explained the program is based on Stephen Covey’s book, The 7 Habits of Highly Effective People. At the beginning of the year, interested 2nd through 5th graders complete an application, interview with a teacher and attend leadership camp. After qualifying, committees are formed. Ms. Johnson said there are many committees including The Green and Clean, Lost and Found, Community Service Lighthouse or the Broadcast committee that does the morning announcements and student led assemblies.
There are many steps and the goal of the program is to become a Lighthouse school within 5 years. Harvest Hills has accomplished this goal and is now part of the elite group of 4 schools out of 70 in Oklahoma who hold this honor.
Ms. Cavner showed a brief video of Harvest Hill students explaining the Leader in Me program.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – PRESENTATIONS AND STAFF REPORTS.
Kelly Sports Program Update and Athletic Awards – Dr. Dick Balenseifen, District Athletic Director said that the district’s partnership of almost four years with Kelly Sports Properties has resulted in more than $380,000 being distributed to secondary athletics and fine arts programs. Balenseifen added that another $73,000 will be distributed among schools in October, and contracts with local business partners will bring in another $50,000 this fall. If everything stays on schedule, Balenseifen said, the district’s agreement with Kelly Sports will have brought into district schools more than $500,000 in less than five years.
Dr. Balenseifen introduced and recognized twelve district athletes for outstanding accomplishments.
Putnam City High School
• Julian De Loera, soccer, OSCA All-State
• Leonardo Lopez, soccer, OSCA All-State
• Tre Carolina, basketball, Large West 6A All-State, OK Big 10 All-Conference, Big All-City second team
• Christian McAllister, Golf, OCA boys All-State
Putnam City North High School
• Micah Thomas, basketball, The Oklahoman Super Five, Oklahoman Player of the Year, Big All-City Player of the Year, OCA Class 6A All Star, OCA Large West All-State, 2018-19 All-USA OK boys first team, Faith Seven award winner
• Will Taylor, football, The Oklahoman Big All-City Defensive Team, 6A1-2 Defensive player of the Year, The Oklahoman All-State
• Juan Macedo, football, OCA Class 6A Defense All-Star
• D.K. Stevenson, football, OCA Class 6A Defense All-Star football team, OCA Large West, Defense All-State, 2019 Class 6A leader in interceptions
• Kyle Owen, soccer, OSCA All-State
• Elise Kraft, soccer, OSCA All-State
Putnam City West High School
• Mekayla Furman, basketball, OGBCA Large West All State
• India Morgan, long jump state champion (second year in a row)
• Rondel Walker, basketball, Big All-City first team, Oklahoman’s Super Five second team, 2018-2019 All-USA OK boys second team, OK Big 10 Defensive player of the Year, OCA Class 6A All-State
Dr. Balenseifen closed his presentation by recognizing four district coaches for accomplishments in their positions during the last several years.
Ryan Wagner, Putnam City North Athletic Director, Boys Basketball Head Coach
• 2018 6A Coach of the Year
• 2016-2019 State qualifiers four times
• 2018 state champion
• 2019 state runner-up
Lenny Bert, Putnam City West Athletic Director, Boys Basketball Head Coach
• 2016 6A Coach of The Year
• 2013-2019 State qualifiers seven times
• 2014 State runner-up
• 2016 State champion
Eddie Wright, Putnam City High Athletic Director, Boys Soccer Head Coach
• 2005-2019 State qualifiers seven times
• Awarded $50,000 grant for weight room equipment project
Ryan Laverty, Putnam City North Boys Football Head Coach
• 2018 Region 8 Coach of the Year
• 2018 OK Big 10 Coach of the Year
• 2017-2019 raised $45,000 for weight room equipment project
Recognition of Retiring Personnel – Patricia Balenseifen, Chief Officer of Human Capital
Thirty-seven retiring district employees were recognized Thursday night and thanked for their years of service to Putnam City. Twenty-two of this year’s retirees are certified employees; 15 are support employees. The 37 retiring employees have a combined 915 years of experience in education, 742 of which are with Putnam City. When considering certified staff only, 581 years of teaching experience is retiring from the district, 431 of which came in Putnam City. The retiring employee with the longest career in public education is Kay Compton, a library media specialist at Cooper Middle School. She is retiring after 42 years in public education, 11 of which came with Putnam City.
High School Student Awards – Rick Croslin, Executive Director of Secondary
• National Merit Finalist
Long Pham, a senior at Putnam City High School, was recognized this year as a National Merit finalist, an honor placing him among the nation’s elite high school students.
• Questbridge Scholarships
In addition to being a National Merit Finalist, Pham was announced in early December as recipient of a prestigious QuestBridge College Match Scholarship. Also earning that distinction was Lyssa Albertson of Putnam City West. It’s an honor that will send each of the two district students to premier universities on full four-year scholarships, Pham to Stanford University and Albertson to the University of Chicago.
• Oklahoma Academic All-State
Jaiden Callies of Putnam City High School was named to the 2019 Academic All-State Class by the Oklahoma Foundation for Excellence. The award places Callies in a select group: one of the 100 top public high school seniors in Oklahoma. The Academic All-Staters were selected from 535 nominations statewide and hailing from 83 different schools in 75 Oklahoma school districts. Students chosen for Academic All-State are selected on the basis of academic achievement, extracurricular activities, community involvement and an essay. David L. Boren, chairman and founder of the Oklahoma Foundation for Excellence, describes the selection of the scholars as “Oklahoma’s most rigorous academic competition.”
• National Hispanic Recognition Program Scholars
Alexander de Jesus of Putnam City West and Erick Calderon Leon of Putnam City High are two of about 5,000 students to be selected as a National Hispanic Recognition Program (NHRP) Scholars out of more than 250,000 students who took the Preliminary SAT/National Merit Scholar Qualifying Test as juniors. Like all NHRP honorees, de Jesus and Leon earned a qualifying test score and a grade point average of 3.5 or higher. While NHRP does not directly include any financial
awards or scholarships, colleges use the program to identify academically exceptional
Hispanic/Latino students
ITEM #4 – SUPERINTENDENT’S REPORT.
Centennial Graduation: This last weekend we enjoyed celebrating graduations of our seniors at all three district high schools, but the Putnam City High School graduation was especially significant because it was the 100th graduation class for the school. While the school district started in 1914, the first class of graduating seniors was in 1919. At that time, the graduation rate in America was only 16 percent because school districts had not yet established high schools. Most students were graduating with only an 8th-grade education, partly because America at that time was predominately an agricultural society. Many young people who were of high school age were needed to work on the family farm. There was no time to attend school. Prior to the establishment of Putnam City Schools in 1914, there were four one room country schools that only went through the 8th-grade: Central School (at N.W. 23rd and Rockwell), County Line School (at Wilshire and County Line), Goff School (at N.W. 63rd and Rockwell), and Ozmun School (at N.W. 23rd and Portland). If students living in any one of these four dependent school districts wanted to attend high school, they went by streetcar, horse, wagon or car to downtown Oklahoma City every school day to attend Central High School. Established in 1914, Putnam City High School became the third high school in our great state, following two previously established high schools in Oklahoma City and Tulsa. National publications and memorabilia described Putnam City Schools as the world’s largest consolidated school district. In the first graduating class of 1919, there were only three graduates: Etta Green, Charles McKinney and Verde Stinchcomb. (The son and daughter-in-law of Mr. Stinchcomb, David and Beverly, are still very active in our school district today, having helped establish the Putnam City Museum and now serving as members of the museum committee.) From just three graduates in 1919, fast forward 100 years to 2019 and Putnam City High has now sent into the world more than 31,000 graduates. Thirty-one thousand graduates of Putnam City High now span the globe in all walks of life and continue to make incredible contributions to our society. We thank those pioneers, those trailblazers, those who were willing to give of themselves and had the foresight to establish Putnam City Schools, from which we all benefit from today.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Board members congratulated students on their academic and athletic awards, and also congratulated coaches on their accomplishments
Charity Avery congratulated Harvest Hills Elementary on being named a Leader in Me Lighthouse School. She congratulated Special Olympics participants for an awesome job. She also apologized for being ill and missing graduation ceremonies, but promised to be in attendance next year.
Becky Gooch said it was remarkable that as many as a third of district students take part in athletics. She said graduation ceremonies were amazing and that it was always fun to see the excitement. She said that graduation of special needs students was touching.
Cindy Gibbs said it has been a great year and that she is already looking forward to next year. She joined Avery in congratulating Harvest Hills on being named a Lighthouse School, and said that her granddaughter, a student at the school, is absorbing the Leader in Me language and philosophies. She wished district employees a good summer.
Gail LoPresto thanked everyone who participated in awards presentations during the meeting. She also thanked all district employees for their work, saying it’s amazing all the things they do to make school better for students.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on May 6, 2019.
b. Financial report and bimonthly bills for purchase orders from May 01, 2019 through May 14, 2019 inclusive for the 2018-2019 school year.
c. Activity Fund Transfer List.
d. Project Applications.
e. School Activity Fund List of Board Approved Fundraisers for 2019-2020.
f. Obsolete and/or Surplus Items.
g. Renewal of Contract with Healthcare Safety Solutions for 2019-2020. ($25,000 from 20-11-089)
h. Renewal of Service Agreement with Clearwater Enterprises (Estimated 40% savings from 20-11-005)
i. Putnam City Athletic Contracts/Renewals through Kelly Sports:
1. Select Physical Therapy
j. Overnight Travel.
k. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE TO APPROVE THE NEGOTIATING TEAM FOR THE 2019-2020 SCHOOL YEAR.
Cindy Gibbs made a motion to approve the Negotiating Team for the 2019-2020 school year. Charity Avery seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SELECT PHYSICAL THERAPY FOR DISTRICT ATHLETIC SPONSORSHIP THROUGH KELLY SPORTS PROGRAM. (NO COST TO DISTRICT)
Becky Gooch made a motion to approve Agreement with Select Physical Therapy for district athletic sponsorship through Kelly Sports Program. Cindy Gibbs seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SPOT MY BUS GPS TRACKING SYSTEM. ($45,936.00 FROM 19-74-190)
Becky Gooch made a motion to approve Agreement with Spot My Bus for GPS tracking system. ($45,936.00 from 19-74-190) Charity Avery seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A MIDDLE SCHOOL ASSISTANT PRINCIPAL PURSUANT TO 25 O.S. §307 (B)(1).
Cindy Gibbs made a motion to enter into executive session at 5:54 p.m. for the purpose of employment/appointment of a middle school assistant principal pursuant to 25 O.S. §307 (B)(1). Charity Avery seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:15 p.m. Gail LoPresto acknowledged return to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto met with Superintendent Dr. Rhodes, Patricia Balenseifen, Rick Croslin and Dr. Melani Mouse in executive session for the purpose of discussion of employment/appointment of a middle school assistant principal pursuant to 25 O.S. §307 (B)(1).
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A MIDDLE SCHOOL ASSISTANT PRINCIPAL
Dr. Rhodes said the administration recommends Mandy Deason as an assistant principal at Capps Middle School for the 2019-2020 school year.
Becky Gooch made a motion to approve to appoint a middle school assistant principal. Cindy Gibbs seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Charity Avery made a motion at 6:17 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
June 3, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, June 3, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, June 3rd, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 31, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and member Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others. Members Becky Gooch and Jay Sherrill were absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – EXECUTIVE DIRECTOR OF CURRICULUM, INSTRUCTION AND ASSESSMENT.
Executive Director of Curriculum and Assessment, Dr. Keely Frayser, led the Pledge of Allegiance and Inspirational Moment of Silence.
ITEM #2 – PUBLIC PARTICIPATION.
There was no public participation.
ITEM #3 – SUPERINTENDENT’S REPORT.
1. Interim President of Oklahoma University: We congratulate Joseph Harroz Jr., a 1985 graduate of Putnam City North, for recently being named as the interim President of Oklahoma University. Following his graduation from Putnam City North in 1985, Joseph entered the University of Oklahoma. In 1989, he was a Phi Beta Kappa graduate of OU with a B.A. in Economics. He received his Juris Doctorate from Georgetown University Law Center in 1992 and was an associate editor of the Journal of Law and Policy in International Business. In 1994, he returned to OU as Vice President of Executive Affairs and most recently has been serving as the Dean of the OU College of Law. OU Regents Chairman, Leslie Rainbolt-Forbes said that the Regents were well aware of Joseph Harroz’s capabilities through their presidential search a year ago. He stated, “It was through this process we were reminded how contagious his passion and enthusiasm are and how seriously he takes accountability and responsibility.” Putnam City Schools is very proud that we can call Joseph Harroz one of our own!
2. Girl Scout Gold Award: KWTV News 9 recently reported a story about Putnam City North student, Paige Bush, who has earned her Girl Scout Gold Award which is the highest honor given to a Girl Scout. While searching for a project, Paige said she realized a problem in Oklahoma that she wanted to address. She wanted to help young mothers who have lost their babies, so she organized an effort to create burial gowns for babies who pass away during or before birth. Her idea was to receive donated wedding and bridesmaid dresses and repurpose them for the burial gowns. She learned to sew and put out the call for donated dresses and volunteers to help. Her initial goal was to make 50 gowns, but the result is that over 120 gowns have been made. Each gown comes with two bonnets and a keepsake charm for the family. “Angel Wings, Angel Gowns” is now well established and currently supplies the gowns to Mercy and OU Medical Center. Another example that makes us Putnam City Proud!
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Charity Avery thanked Putnam City North student Paige Bush for her work on her “Angel Wings, Angel Gowns” project, saying it is “absolutely wonderful.”
Cindy Gibbs thanked Bush for her project and congratulated her on winning a Girl Scout Gold Award. She also wished Putnam City High School Principal Brett Bradley a happy birthday.
Gail LoPresto thanked Nona Burling for attending the meeting.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for special board meeting on May 23, 2019.
b. Financial report and bimonthly bills for purchase orders from May 15, 2019 through May 19, 2019 inclusive for the 2018-2019 school year.
c. Activity Cash Summary.
d. Activity Fund Transfer List.
e. Project Applications.
f. Obsolete and/or Surplus Items.
g. Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2019-2020 year.
h. Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2019-2020 year.
i. Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2019-2020 year.
j. Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2019-2020 year. (4 ½ teacher salaries from 20-11-000)
k. Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2019-2020 year. ($105,000 from 20-11-421)
l. Renewal of Agreement with Chance to Change for employee assistance program for 2019-2020. (Not to exceed $20,000.00 from 20-11-089)
m. Renewal of iObservation Subscription Agreement with Learning Sciences for 2019-2020 school year. ($54,000.00 – 20-11-107)
n. Consideration of and vote on motion to approve renewal of Mutual Cooperation Agreement with Oklahoma County for the 2019-2020 fiscal year.
o. Consideration of and vote on motion to approve renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2019-2020 year. ($3.15 per meal from 20-22-385)
p. Elementary and Secondary Contracts.
q. Overnight Travel.
r. Out of State Trips.
1. Putnam City Volleyball Team to Wichita, Kansas on July 8 – 11, 2019 to participate in the Wichita State Volleyball Camp.
s. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Avery, aye: Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT UTILITIES EASEMENT TO OG&E FOR NEW CAPPS MIDDLE SCHOOL.
Cindy Gibbs made a motion to grant utilities easement to OG&E for New Capps Middle School. Charity Avery seconded the motion. Vote: Avery, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A MIDDLE SCHOOL PRINCIPAL PURSUANT TO 25 O.S. §307 (B)(1).
Cindy Gibbs made a motion to enter into executive session at 5:07 p.m. for the purpose of employment/appointment of a middle school principal pursuant to 25 O.S. §307 (B)(1). Charity Avery seconded the motion. Vote: Avery, aye: Gibbs, aye; LoPresto, aye.
ITEM #9 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 5:35 p.m. Gail LoPresto acknowledged the return to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Cindy Gibbs and Gail LoPresto met with Superintendent Dr. Fred Rhodes, Assistant Superintendent, Dr. Melanie Mouse, Chief Officer of Human Capital, Patricia Balenseifen and Executive Director of Secondary Education, Rick Croslin in executive session for the purpose of employment/appointment of a middle school principal pursuant to 25 O.S. §307 (B)(1).
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A MIDDLE SCHOOL PRINCIPAL.
Dr. Rhodes said the administration recommends Jennifer Robertson as a principal at Western Oaks Middle School for the 2019-2020 school year.
Cindy Gibbs made a motion to approve appointment of Jennifer Robertson as Western Oaks middle school principal. Charity Avery seconded the motion. Vote: Avery, aye: Gibbs, aye; LoPresto, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Charity Avery made a motion at 5:36 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Avery, aye: Gibbs, aye; LoPresto, aye.
June 17, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, June 17, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 17th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 14th, 2019 at 3:00 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Jay Sherrill and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – STEVE LINDLEY, DIRECTOR OF COMMUNICATIONS.
Retiring Director of Communications, Steve Lindley, led the Moment of Silence and Pledge of Allegiance.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
1. Oklahoma Academic Scholars: Fifty-four Putnam City students have been named Oklahoma Academic Scholars by the Oklahoma State Department of Education. To achieve recognition as Academic Scholars, students must have a minimum (non-weighted) grade point average of 3.7 on a 4.0 scale accumulated over grades 9, 10, 11 and the first semester of grade 12 or be in the top 10 percent of their class. They must complete the curriculum requirements for a standard high school diploma and achieve either a minimum composite score of 27 on the ACT college-entrance exam or a combined reading and math score of 1,220 on the SAT Putnam City has the fifth-highest number of Oklahoma Academic Scholars in the history of the award.
2. 2019 Best News Feature: Nathan Poppe, a 2007 graduate of Putnam City North High School and a talented local writer, photographer, and videographer, is also editor of the Curbside Chronicle, a magazine sold on Oklahoma City street corners to employ and benefit men and women transitioning out of homelessness. Now, Poppe and the Curbside Chronicle are among five finalists for an international award: The 2019 Best News Feature to be chosen by the International Network of Street Papers. According to the organization, the best news feature award recognizes the best original story, investigative feature, ‘scoop’ or news interview uncovered by a street paper of the year and demonstrates outstanding journalistic depth and accuracy, as well as original thinking. An article by Poppe and a colleague about a Texas woman who is facing the prospect of prison time for voting in the 2016 presidential election is competing against stories that ran in street newspapers in Canada, Germany and Switzerland. The winner will be announced June 19.
3. Teacher of the Month: Putnam City High School Orchestra Teacher, Colin Waddell, was named the KOCO Teacher of the Month! He was nominated by his current students and will receive a $1,000 check for his classroom from Quail Creek Bank!
4. Oklahoma Education Lottery Grants: Congratulations to five district career tech teachers who were awarded grants for next year from the Oklahoma Education Lottery Trust fund for technology and innovation in the classroom.
• Chad Ellis of Putnam City High School will receive $14,997 for an actual computer network for students to interact with as they learn networking and root level operations systems functions without putting the district network at risk. These experiences will be valuable for students to explore careers in the high-growth, high-paying fields of network engineering and cyber security.
• Lacy Grotheer from Putnam City High will receive $8,347 for sewing machines and computers to support the Family and Consumer Sciences programs at the school, preparing students for more advanced FACS classes in the high school and for Francis Tuttle Technology Center.
• Melissa Lair from Putnam City High will receive $8,213 for an audio-video editing lab that will allow students to develop skills in still photography, filming, and editing.
• Tammy Graves from Putnam City West will receive $8,275 for virtual reality equipment that will be used in the marketing curriculum for virtual college visits, virtual job shadowing, and other career explorations.
• Tim Sanders from Hefner Middle School will receive $14,640 for a laser engraving machine that will create an innovation hub for young inventors, teaching them real-work skills that can be used in fields such as architecture and engineering.
Dr. Rhodes also mentioned that he had toured the Putnam City West Stadium recently and said it is phenomenal. The stadium was part of many projects that were funded through the 2014 Centennial Bond. He said that the administration is working on a 2020 Bond proposal and will be providing more information to the board and to the public at a later date.
He also thanked Steve Lindley for his 19 years of service to the district and said his professionalism has been phenomenal. He said Steve is always composed and represents the district very well.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked Steve Lindley for everything he has done for the district.
Charity Avery said that she wished Steve Lindley the best of luck and that he would be missed. She congratulated the Putnam City Academic Scholars for their great achievement.
Becky Gooch said that Steve Lindley was the ultimate professional and that his length of service was a testament to the district. She said she had recently participated in the OklaEd Chat that discussed “trauma informed schools” training. She asked for a report at a future board meeting on the training that Putnam City is providing to recognize and respond to students that have been impacted by trauma and how the district is meeting their needs.
Cindy Gibbs commended the four principals in attendance. She agreed that Steve Lindley would be greatly missed and that he was always very composed and takes the board members comments and make them sound so professional. She said she would look for him at district ball games in the future.
Gail LoPresto also thanked Mr. Lindley for the many years of service and said that he would be “more than missed” by the district.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a) Minutes for regular board meeting on June 3, 2019.
b) Financial report and bimonthly bills for purchase orders from May 30, 2019 through June 12, 2019 inclusive for the 2018-2019 school year.
c) Activity Fund Transfer List.
d) Project Applications.
e) Obsolete and/or Surplus Items.
f) Renewal of Agreement with Chance to Change for student assistance for 2019-2020. (Not to exceed $15,000.00 from 20-11-005)
g) Renewal of PowerSchool Support Agreement for 2019-2020. ($96,892.72 from 20-11-094)
h) Renewal of MacSpec Financial Software and Support Agreement for 2019-2020. (9,600.00 from 20-11-094)
i) Renewal of Contract with City of Oklahoma City for school crossing guards for 2019-2020. (Not to exceed $22,680.00 from 20-11-005)
j) Renewal of Contract with City of Warr Acres for school crossing guards for 2019-2020. (Not to exceed
$1,350.00 from 20-11-005)
k) Renewal of Image Works Maintenance Agreement for 2019-2020. ($18,650.00 from 20-11-169)
l) Renewal of Basic Legal Services Agreement with The Center for Education Law for 2019-2020. ($700.00 from 20-11-005)
m) Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for 2019-2020. ($1,307,003.00 from 20-11-005)
n) Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery. ($807,107.00 from 20-21-005)
o) Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for 2019-2020. (No Cost to District)
p) Renewal of Contract with Hearts for Hearing for Audiological Services for 2019-2020. ($25,000.00 from 20-11-621)
q) Renewal of Contract with Positive Changes for Educational Services for 2019-2020. ($1,000.00 from 20-11-621)
r) Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for 2019-2020. (No Cost to District)
s) Renewal of IEP Service Agreements with Mustang Public Schools to provide services to students with disabilities for 2019-2020. (No Cost to District)
t) Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for Nursing Student Experience for 2019-2020. (No Cost to District)
u) Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for OT/PT Student Experience for 2019-2020. (No Cost to District)
v) Renewal of Agreement with Compliance Resource Group for substance abuse testing for 2019-2020. (Not to exceed $15,000.00 from 20-11-005)
w) Renewal of Subscription with Pearson for AimsWeb Plus Benchmarking/Assessment product. ($62,400.00 from 20-11-111)
x) Consideration of and vote on motion to approve Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product. ($72,000.00 from 20-11-111)
y) Consideration of and vote on motion to approve renewal of Agreement with the Putnam City Public Schools Foundation for 2019-2020.
z) Consideration of and vote on motion to approve the Service Agreement with Waste Management of Oklahoma. ($114,642 from 20-11-005)
aa) Renewal of Agreement with Department of Rehabilitation Services. (No Cost to District)
bb) Renewal of Participation Agreement with SNU School for Children for IDEA services. (Proportionate amount
based on student count from 20-11-625)
cc) Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services. (Proportionate amount based on student count from 20-11-625)
dd) Renewal of Participation Agreement with Messiah Lutheran School for IDEA services. (Proportionate amount based on student count from 20-11-625)
ee) Consideration of and vote on motion to approve renewal of Contract with Total Wellness for on-site vaccination clinics for Putnam City students and employees. (No Cost to District.)
ff) Overnight Travel.
gg) Elementary Contracts.
hh) Putnam City Athletic Contracts/Renewals through Kelly Sports:
1. Allegiance Credit Union.
ii) Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2018-2019 FISCAL YEAR AND PREPARATION OF THE FY2020 ESTIMATE OF NEEDS. ($54,000 FROM 20-11-005)
Jay Sherrill made a motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2018-2019 Fiscal Year and preparation of the FY2020 Estimate of Needs. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY APPROPRIATION FOR FISCAL YEAR 2019-2020.
Becky Gooch made a motion to approve Temporary Appropriations for Fiscal Year 2019-2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASING CARD AGREEMENT WITH ARVEST BANK. ($300.00 FROM 20-11-005)
Cindy Gibbs made a motion to approve Purchasing Card Agreement with Arvest Bank. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Board members asked if this was a new program and if there would be a maximum amount that would be able to be purchased on a purchasing card. Chief Financial Officer, Shannon Meeks said this was a new initiative and that it is sometimes difficult to open a PO for every expense so this gives the district some flexibility but that he would be conducting a slow and tightly controlled release of the program. Jay Sherrill said he is excited to see the district move in this direction and asked that the board be kept informed of the success and efficiency of the program.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH BSN SPORTS TO PARTICIPATE IN THE NIKE “ALL-SCHOOL PROGRAM.” (NO COST TO DISTRICT)
Becky Gooch made a motion to approve Agreement with BSN Sports to participate in the Nike “All-School Program”. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER FROM GLOBE CONSTRUCTION FOR FIELD SURVEYING AND MATERIAL TESTING AT PUTNAM CITY NORTH HIGH SCHOOL STADIUM. ($27,025.00 CREDIT TO 19-36-174)
Cindy Gibbs made a motion to approve Change Order from Globe Construction for Field Surveying and Material Testing at Putnam City North High School Stadium. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH BETHANY PUBLIC SCHOOLS FOR LAW ENFORCEMENT COMMISSION OF A SCHOOL RESOURCE OFFICER. (NO COST TO DISTRICT)
Cindy Gibbs made a motion to approve Memorandum of Understanding with Bethany Public Schools for law enforcement commission of a school resource officer. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A MIDDLE SCHOOL ASSISTANT PRINCIPAL AND A DIRECTOR OF COMMUNICATIONS PURSUANT TO 25 O.S. §307 (B)(1) AND CONDUCT AN ONGOING EVALUATION FO THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND PURSUANT TO 25 O.S. § 307 (B)(1).
Cindy Gibbs made a motion to enter into executive session at 5:18 p.m. for the purpose of employment/appointment of a middle school assistant principal and a director of communications pursuant to 25 O.S. §307 (B)(1) and to conduct an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. § 307 (B)(1). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #14 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:45 p.m. Gail LoPresto acknowledged return to open session and requested the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Cindy Gibbs, Jay Sherrill, Becky Gooch, Charity Avery and Gail LoPresto met with Superintendent Dr. Rhodes and Assistant Superintendent, Dr. Melanie Mouse in executive session for the purpose of discussion of employment/appointment of a middle school assistant principal and a director of communications pursuant to 25 O.S. §307 (B)(1) and to conduct an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. § 307 (B)(1).
No action was taken.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY PRINCIPAL.
Dr. Rhodes said the administration recommended Holly Fike to be appointed as an assistant principal at Western Oaks Middle School.
Charity Avery made a motion to appoint Holly Fike as an assistant principal at Western Oaks Middle School. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY PRINCIPAL.
Dr. Rhodes said the administration recommended Sheradee Hurst be employed as director of communications.
Cindy Gibbs made a motion to employ Sheradee Hurst as director of communications. Becky Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 6:47 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
July 1, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, July 1, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 1, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 28, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery, Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF OFFICER OF HUMAN CAPITAL.
Chief Officer of Human Capital, Patricia Balenseifen, led the Moment of Silence and Pledge of Allegiance.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
1. Director of Communications: This evening, we welcome our new Director of Communications, Sheradee Hurst. Sheradee she grew up in El Reno; received her bachelors degree in Broadcast Journalism from UCO in 2002. During her time in college, in 2000, she interned at KFOR. After graduation in 2002, she was the Morning Show anchor and reporter for KSNF in Joplin, Missouri. In 2004, she moved to Tulsa and worked for KJRH as a reporter and fill-in anchor. Each time getting closer to home, in 2005, she accepted the position of reporter with KFOR here in OKC. Following KFOR, she became media relations and marketing coordinator for St Anthony. More recently, she has built her own very successful photography business while also serving as media coordinator for Oklahoma Kids. She has received numerous awards and honors, among which is the OKC Gazette 40 under 40 which she was awarded during her tenure with St Anthony. She has a very warm, genuine and caring personality. She has a passion for public education and demonstrates a level of enthusiasm that is contagious. We welcome Sheradee to the Putnam City Family!
2. 2020 Bond Election: In just seven months, February of 2020, the voters of Putnam City will be presented with the 2020 Vision Bond, a major comprehensive bond that will be educationally transformational for our school community. The last time the voters were presented with a comprehensive bond was the Centennial Bond in 2014. While the 2014 Centennial Bond focused on large major projects like the new Capps Middle School, new stadiums at Putnam City West and Putnam City North and a new retro gym at Putnam City High, the 2020 Bond will focus on providing improvements at school sites across the District. The public has the opportunity to provide additional bond item ideas for the 2020 Bond by emailing the Superintendent at: frhodes@putnamcityschools.org.
3. Silver Strings5k Run: The 10th annual Stars and Stripes 5k Run benefiting the Silver Strings of Putnam City will take place Thursday, July 4, at Stars and Stripes at Lake Hefner. The race begins at 7 a.m. There are awards for first place overall male and female and first, second and third place male and female in 17 age categories. There is also a $100 prize for most patriotic runner. This is a great opportunity to support The Silver Strings and also enjoy a pleasant run or stroll on Lake Hefner trails. For more information visit www.ssf5k.org
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Board members welcomed new Director of Communications, Sheradee Hurst.
Charity Avery wished Silver Strings good luck on their annual 5k fundraiser.
Becky Gooch congratulated 15 Putnam City students who were highlighted as Oklahoma City Best of Metro Preps, in the Oklahoman; 6 were from Putnam City High, 5 from Putnam City North and 4 from Putnam City West. She said this was an amazing accomplishment.
Cindy Gibbs said thank you to Putnam City North Assistant Principal, Ken Attebery, for landscaping work he has done at the school.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on June 17, 2019.
b. Financial report and bimonthly bills for purchase order numbers dated July 1, 2019 inclusive for the 2019-2020 school year.
c. May Activity Fund Cash Summary.
d. Project Applications.
1. Apollo Elementary
2. Arbor Grove Elementary
3. Central Elementary
4. Coronado Elementary
5. Dennis Elementary
6. Downs Elementary
7. Harvest Hills Elementary
8. Hilldale Elementary
9. Kirkland Elementary
10. Lake Park Elementary
11. Northridge Elementary
12. Overholser Elementary
13. Rollingwood Elementary
14. Tulakes Elementary
15. Western Oaks Elementary
16. Wiley Post Elementary
17. Will Rogers Elementary
18. Windsor Hills Elementary
19. Capps Middle School
20. Cooper Middle School
21. Hefner Middle School
22. Mayfield Middle School
23. Western Oaks Middle School
24. Putnam City High School
25. Putnam City North High School
26. Putnam City West High School
27. Putnam City Academy
28. Smart Start Early Education
e. Obsolete and/or Surplus Items.
f. Renewal of Agreement with Oklahoma City-County Health Department for 2019-2020. (No Cost to District)
g. Renewal of Contract with Saarah Joyce, School Psychologist/Independent Contractor for 2019-2020. (Not to exceed $5,000.00 from 20-11-621)
h. Renewal of Contract with Lissa Wright, School Psychologist/Independent Contractor for 2019-2020. (Not to exceed $7,500.00 from 20-11-621)
i. Renewal of Snack Vending Agreement with Imperial, Inc. for the 2019-2020 school year. (No Cost to District)
j. Consideration of and vote on motion to approve renewal of Professional Services Agreement with Community Intervention Center for 2019-2020. ($16,000.00 from 20-11-005)
k. Consideration of and vote on motion to approve renewal Contract with Mac Systems for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring for 32 sites for 2019-2020. ($13,440.00 from 20-21-095)
l. Consideration of and vote on motion to approve renewal of Beverage Agreement with PepsiCo. (No Cost to District.)
m. Renewal of Contract with Larissa Hensley, Speech Language Pathologist/Independent Contractor for the 2019-2020 school year. ($20,000 from 20-11-625)
n. Secondary Contracts.
o. Overnight Travel.
p. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Gail LoPresto asked Chief Financial Officer, Shannon Meeks, if the board was going to be able to continue to see purchase orders. Mr. Meeks confirmed that it will continue.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE IOBSERVATION PROFESSIONAL DEVELOPMENT AGREEMENT WITH LEARNING SCIENCES FOR TRAINING FOR UP TO 10 NEW ADMINISTRATORS ON JULY 22ND, 23RD AND 24TH, 2019. ($3,990.00 FROM 20-11-107)
Becky Gooch made a motion to approve iObservation Professional Development Agreement with Learning Sciences for training for up to 10 new administrators on July, 22nd, 23rd and 24th, 2019. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH PATRICIA STOWE, SIGN LANGUAGE INSTRUCTOR FOR 2 DAYS PROFESSIONAL DEVELOPMENT FOR INTERPRETERS ON AUGUST 14, 2019 AND SEPTEMBER 16, 2019. ($1000.00 FROM 20-11-621)
Cindy Gibbs made a motion to approve Contract with Patricia Stowe, Sign Language Instructor for 2 days Professional Development for Interpreters on August 14, 2019 and September 16, 2019. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE OPEN TRANSFERS FOR 2019-2020.
Charity Avery made a motion to approve open transfers for 2019-2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto,
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2019-2020 SCHOOL YEAR.
Jay Sherrill made a motion to approve Federal Claims approved signatures for the 2019-2020 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2019-2020 SCHOOL YEAR.
Becky Gooch made a motion to approve Emergency Federal Claims approved signatures for the 2019-2020 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Becky Gooch made a motion at 5:09 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye: Gooch, aye; Gibbs, aye; LoPresto, aye.
July 15, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, July 15, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 15th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 12th, 2019 at 3:00 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch and Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board member, Charity Avery was absent.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CECIL BOWLES, CHIEF OPERATIONS OFFICER.
Chief Operations Officer, Cecil Bowles, led the Moment of Silence and Pledge of Allegiance.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
1. Outstanding Conductor: Putnam City High Senior Drum Major, Alex Galvan received “Outstanding Conductor” at the recent Drum Major Camp hosted by North Texas State University in Denton, Texas. There were over 200 drum majors at the camp and the top 20 were selected as "Outstanding Conductors”.
2. Thanks: We want to thank our district custodians who are using a team approach to clean district buildings this summer. A group of about 40 custodians equipped with cleaning supplies and equipment are traveling across the district, thoroughly cleaning desks, chairs, walls, floors and other surfaces in each school before moving to the next school and starting in again. This is proving to be an effective way to get schools ready for the return of students, teachers and staff.
3. New Teacher Academy: The beginning of the new school year is always an exciting time. We are just three weeks away from welcoming new teachers to Putnam City. On Monday, August 5th, new teachers will report to their school and be involved in a building level orientation. On Tuesday, August 6th, those new to the District will officially begin our New Teacher Academy which is several days of intense professional development. Surveys have repeatedly shown that teachers new to the District rank Putnam City above other school districts primarily because of our strong professional development program and support given to teachers.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill complimented district administrators on their quick response when he has contacted them with questions. He said he’d like to see the district’s responsiveness promoted on social media.
Cindy Gibbs recognized the grounds crew for doing a “really good job” keeping the lawns mowed at the schools especially with the record amounts of rain we’ve received this year. She asked for verification of the date for convocation which is Tuesday, August 13th at Putnam City High School.
Gail LoPresto also thanked the custodians and grounds crews for their hard work during the summer heat. She said the schools “look so good!” She also said she liked the idea of having a team approach for custodial staff preparing schools for the start of the new year.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 1, 2019.
b. Financial report and bimonthly bills for purchase order numbers dated July 1, 2019 through July 10, 2019 inclusive for the 2019-2020 school year.
c. Activity Fund Transfer List.
d. Project Applications.
e. Obsolete and/or Surplus Items.
f. Renewal of agreement with IXL Learning interactive online license fee for 19-20 school year and one day Professional Development. ($30,431.00 from 20-11-014)
g. Renewal of Contract with April “Nikki” Keck, Certified VI Teacher and Orientation and Mobility Training Specialist for 2019-2020. (Not to exceed $2,000.00 from 20-11-621)
h. Putnam City Athletic contract renewals through Kelly Sports:
1. Professional Recyclers, Inc.
i. Secondary Contracts.
j. Overnight Travel.
k. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RATES OF PAY SCHEDULE FOR 2019-2020.
Becky Gooch made a motion to approve Rates of Pay Schedule for 2019-2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the Rates of Pay Schedule has to be approved at the beginning of each fiscal year. If a change is needed after negotiations have been completed or for any reason during the year, the board would be asked to approve a revised schedule at that time.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH POWERSCHOOL FOR ONLINE RECRUITMENT SOFTWARE SUBSCRIPTION FOR 2019-2020. ($4,611.52 FROM 20-11-089)
Cindy Gibbs made a motion to approve Agreement with PowerSchool for online recruitment software subscription for 2019-2020. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the recruitment software, Talent Ed, is the same platform that the district has used for several years but that PowerSchool has recently acquired the software.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EVENING ALTERNATIVE EDUCATION SCHEDULE FOR 2019-2020.
Becky Gooch made a motion to approve Evening Alternative Education Schedule for 2019-2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PUTNAM CITY ACADEMY SOAR SCHEDULE FOR 2019-2020.
Cindy Gibbs made a motion to approve Putnam City Academy SOAR Schedule for 2019-2020. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Becky Gooch complimented Putnam City Academy administrator, Shelly Roper, and her staff for the “difference that they make in students’ lives.”
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Becky Gooch made a motion at 5:12 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Aug. 5, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, August 5, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 5th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 2nd, 2019 at 3:00 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, deputy board clerk; and others. Board member, Jay Sherrill was not present.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CAPPS MIDDLE SCHOOL
James Burnett, principal of Capps Middle School led the Pledge of Allegiance and Moment of Silence. Mr. Burnett introduced his administrative team: administrative intern Jon Belt and assistant principal Erin Wolfe. A short video titled “A day in the life of Capps,” prepared by Ms. Laura Ogles, Capps Teacher of the Year, was shown. It highlighted normal daily activities, student assemblies, OKC Energy grant usage, Generation Y, clubs, sports, and the arts. The video concluded with teachers gathered outside to send students off for the summer, a popular tradition on the last day of school.
Mr. Burnett closed his presentation by expressing how excited Capps is for the new building and his appreciation for all the support as they transition to the site. He said he is thankful for all voters who made this incredible opportunity possible.
ITEM #2 – INFORMATION AND STAFF REPORTS: END OF YEAR FINANCIAL REPORT - SHANNON MEEKS, CHIEF FINANCIAL OFFICER
Putnam City Schools’ general fund ended fiscal year 2019 with a $15.9 million fund balance. The fund balance serves as a savings account, insulating the district from funding fluctuations. Additionally, these funds allow Putnam City to cover operating costs until property tax revenue – over 25% of all collections – start to arrive each November. Removing federal program expenditures, and their related reimbursements, provides a picture of the “health” of the general fund. Mr. Meeks said the process shows Putnam City completed the fiscal year in good health.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
Putnam City’s Virtual Education program made headlines this last week as television and print media covered an informational press release sent out by the district. Putnam City has provided virtual education with certified teachers online since 2011 and some have been unaware that this type of program is available. Media also announced that virtual education qualified students may participate in activities such as sports, theatre, band and all other extra-curricular activities. This is timely information, and we are excited to continue to promote our virtual education program.
Putnam City Schools hosted the Northwest Oklahoma City Chamber at the new Putnam City West Stadium. Elected officials and community leaders were able to experience the view from the top of the impressive new facility overlooking the field. Dr. Dick Balenseifen spoke about the state-of-the-art design that was modeled after world famous stadiums in other parts of the country. The Putnam City West team will make their debut on September 13th at the first home football game where they will challenge sister school, Putnam City North.
The Transportation Department is gearing up for another great school year. There will be 23 new buses in the school fleet this year thanks to the support of the community in our last bond election. Other new features funded by bond money include equipment to help load wheelchairs in and out of buses and other needs to accommodate students. New cameras and traffic sensor systems are also installed in some of the buses that will increase safety. Our buses will transport nearly 7,000 students on 83 routes every school day this year. Thank you to our transportation department for all you do for students. You are an integral part of educating our children.
Putnam City continues to partner with Oklahoma Medical Research Foundation in the fight against cancer. One of our own alumni is serving as a Fleming Scholar at OMRF, a prestigious honor. Putnam City North graduate, Ashley Gin, now a sophomore at Oklahoma State University studying biochemistry and molecular biology, was accepted for her project about segregation of chromosomes in the cell cycle. She recently presented her scientific work at OMRF, along with other Fleming Scholars who are involved in this summer program.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Charity Avery welcomed new administrators. She also thanked those who contacted her to welcome her to the board.
Becky Gooch said thank you to all of the administrators for their hard work. She wants to be informed if there are events at school sites so that she can come see the fun events happening. Becky thanked Jennifer Seal and Sheradee Hurst for their work on the Athletic Hall of Fame event. Becky said Friday she attended the Bethany Breakfast for the NW Oklahoma City Chamber at Putnam City West’s new stadium. She said there was so much pride amongst the Putnam City graduates and many were talking about the good things going on in the district.
Cindy Gibbs thanked Sheradee Hurst for the recent press coverage. Cindy also said it is a privilege to be a part of the Athletic Council. She also praised Dr. Dick Balenseifen for being a leader and the driving force of the Athletic Hall of Fame event. Mrs. Gibbs also said she loves driving by Wiley Post and seeing the new teacher posts. She also thanked Shannon Meeks for his financial report.
Gail LoPresto announced that since she has retired from her job she wants to be more active in attending school events. She also visited the Putnam City West stadium the past Friday and said the other people in attendance loved the new stadium. She said it made her proud, and she was happy to see all of the handicap parking spots. Mrs.LoPresto congratulated Mrs. Gibbs on her new job in Piedmont working with kids and said the children were going to love her.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on July 15, 2019.
b. Purchase orders dated July 11, 2019 through July 30, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. Renewal of Contract with Premiere K9 Services for Detection Services for 2019-2020 school year. ($5,000.00 from 20-11-005)
f. Renewal of Career and Technology Education Contract for 2019-2020 school year. ($337,400.00 from 20-11-421)
g. Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education. ($50.00 per referral from 20-11-005)
h. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services. (Not to exceed $12,000.00 from 20-11-596)
i. Consideration of and vote on motion to approve Renewal of Transportation Contract for 2019-2020 with Francis Tuttle Career Technology. (No Cost to District)
j. Renewal of Contract with Satellite Athletic Association. (No Cost to District)
k. Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for the 2019-2020 school year. (Not to exceed $10,000 from 20-11-621)
l. Renewal of Agreement with Oklahoma City University’s School of Nursing for Nursing student clinical experience for 2019-2020. (No Cost to District)
m. Putnam City Athletic contract renewals through Kelly Sports:
1. Francis Tuttle Technology Center.
2. Sonic Restaurants, Inc.
3. Whataburger, LLC.
n. Overnight Travel.
o. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH OKLAHOMA BUILDING SERVICES FOR CUSTODIAL SERVICES FOR 2019-2020 SCHOOL YEAR. (526,928.38 FROM 20-11-005)
Cindy Gibbs made a motion to approve Agreement with Oklahoma Building Services for Custodial Services for 2019-2020 school year. Charity Avery seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH AUTUMN RAIN BIER, INDEPENDENT CONTRACTOR, IN SUPPORT OF NATIVE AMERICAN SCHOOL SUPPLIES DISTRIBUTION PROGRAM FOR 2019-2020 SCHOOL YEAR. ($300.00 FROM 20-11-563)
Cindy Gibbs made a motion to approve Agreement with Autumn Rain Bier, Independent Contractor, in support of Native American School Supplies Distribution Program for 2019-2020 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS FOR THE 2019-2020 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B)(1) AND (2).
Becky Gooch made a motion to enter into executive session at 5:39 p.m. for the purpose of discussing negotiations for the 2019-2020 school year pursuant to 25 O.S. § 307 (B)(1) and (2). Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #11 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:20 p.m. Gail LoPresto acknowledged the return to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members: Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto met with Superintendent Dr. Fred Rhodes, Assistant Superintendent Dr. Melanie Mouse and Chief Financial Officer, Shannon Meeks in executive session for the purpose of discussing negotiations for the 2019-2020 school year pursuant to 25 O.S. § 307 (B)(1) and (2). No vote was taken.
ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 6:20 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Aug. 19, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, August 19, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 19th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 16th, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto and members, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Members, Cindy Gibbs and Becky Gooch were not in attendance.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CENTRAL ELEMENTARY SCHOOL.
Principal, Kimberly Harper, led the Moment of Silence and Pledge of Allegiance. She introduced Jen Evans who is serving as the Administrative Intern at Central and they presented a video that featured students, parents and staff during “Meet the Teacher” night and the first day of school. Peak teacher, Russ Tucker prepared the video.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Stop It App Report – Rick Croslin, Executive Director of Secondary Education
Executive Director of Secondary Education, Rick Croslin reported the Stop It App program, which was tested at Capps Middle School and Putnam City North High School last semester, is being implemented this year at all secondary schools. The program was initiated by the District Task Force on Hazing Prevention to allow online anonymous reporting of concerns from electronic devices. The app allows for two-way communication between the anonymous reporter and administrators to allow administrators to ask additional questions as they investigate and to follow-up on the report. Parents can view the report and all communication as well from their child’s device. All administrators at secondary sites have received training on the program and app. The app will be downloaded to all district iPads used at secondary sites and students will be encouraged to download the app to their phones as well. Students will receive information during assemblies and at meetings at their schools before the end of the first semester. Mr. Croslin also presented a video produced by Putnam City North students that furthered explained the program.
Board members asked if there were false reports during the testing phase at the test schools. Mr. Croslin said false reports was minimal and that the app was instrumental in working through some real concerns including suicide ideation and feels that the expansion will be beneficial to the 9,000 plus secondary students. Board members also asked about parent access. Mr. Croslin explained that parents can download the app and can also make reports anonymously by using the access code assigned to their student’s school.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
Last week we welcomed back teachers at a fun-filled, student-led Convocation. Convocation is an event that combines the best features of a family reunion and a pep rally. Everyone enjoys seeing teacher friends they have missed over the summer and the student performances build excitement as we begin a new school year. Our thanks to all of those who helped make Convocation 2019 a huge success.
You may have seen in the press, the upcoming first annual Putnam City Athletic Hall of Fame scheduled for Friday, August 30th. Former OKC Mayor and 1976 Putnam City High graduate, Mick Cornett will emcee as Alvan Adams, Steve Largent, Sam Bradford, and a list of athletic legends return home. Tickets are on sale now through the Putnam City Foundation web site.
This Friday, August 23rd, Board Member Jay Sherrill and Putnam City Foundation President Jennifer Seal will be a part of a panel discussion about the working relationship between public school foundations and school boards at the OSSBA conference. Architectural firms, LWPB and DLR, that designed the new Capps Middle School, will present a discussion entitled, “Crossing a Bridge: Architecture as a Change Agent for Learning.”
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked all of the Putnam City staff for their support for parents. He said as a parent of two elementary students he felt good leaving his children for their first day of school.
Charity Avery said the Transportation Department does an awesome job. She especially wanted to recognize Gloria and Donna for doing a great job of caring for her daughter as she rides the bus to and from school. She said her daughter is excited for the new school year.
Gail LoPresto said she appreciated Convocation and New Teacher Academy events and all the work that goes into making those a success. She said Hilldale’s popsicle party was a lot of fun. She recently took a bus tour of the apartments and communities where Mayfield Middle School students reside and said it was very enlightening. She wished the road construction around Windsor Hills had been completed before the start of the school year because it is very confusing for families trying to drop off and pick up their students.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on August 5, 2019.
b. Purchase orders dated July 31, 2019 through August 13, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Project Applications.
f. Sanctioning Applications.
g. Obsolete and/or Surplus Items.
h. Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation for 2019-2020. ($30,000.00 from 20-34-005)
i. Putnam City Athletic contracts/renewals through Kelly Sports:
1. Chick-fil-A.
2. Michael Kierl Orthodontics.
3. Rich & Cartmill, Inc.
4. Rib Crib.
5. Southern Nazarene University.
j. Elementary and Secondary Contracts.
k. Overnight Travel.
l. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2019-2020 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.
Jay Sherrill made a motion to ratify the 2019-2020 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF HOURS VS DAYS AS STATED IN POLICY EA.
Jay Sherrill made a motion to approve the Declaration of Hours vs Days as stated in Policy EA. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
Dr. Rhodes explained that this is something the district does each year and by declaring that the district will meet the minimum required 1080 hours of instruction allows for flexibility during inclement weather.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EF – ATTENDANCE.
Jay Sherrill made a motion to approve revision to District Policy EF – Attendance. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH OSU-OKC FOR CONCURRENT COURSES TO BE OFFERED AT PUTNAM CITY HIGH, PUTNAM CITY NORTH AND PUTNAM CITY WEST HIGH SCHOOLS DURING THE 2019–2020 SCHOOL YEAR. (NO COST TO DISTRICT)
Jay Sherrill made a motion to approve Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City High, Putnam City North and Putnam City West High Schools during the 2019-2020 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
Board members asked if this was the first year for the program to be offered at all high schools. Dr. Rhodes said that Putnam City North has offered concurrent classes on-site for the past three years and confirmed this is the first year to expand to the other high schools.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE BOUNDARY CHANGE FOR HILLDALE ELEMENTARY TO APOLLO ELEMENTARY BEGINNING WITH THE 2020-2021 SCHOOL YEAR. (1 ADDITIONAL DRIVER AND 1 BUS FROM 21-11-005)
Jay Sherrill made a motion to approve Boundary Change for Hilldale Elementary to Apollo Elementary beginning with the 2020-2021 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
Jay Sherrill said that boundary decisions are always sensitive because of the impact on families and wanted to make sure that families receive ample notice of the change. He also wanted to make sure that they receive information on applying for a transfer if they feel that is the best option for their student(s). Dr. Rhodes explained that the enrollment at Hilldale Elementary has been increasing over the past few years and additional staff and classes have been added but there is not any more space to accommodate additional classrooms. Apollo Elementary has the space to accommodate additional students. The boundary change is expected to impact 54 students next school year.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES TO BE OFFERED AT WILEY POST ELEMENTARY. (NO COST TO DISTRICT)
Charity Avery made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling service to be offered at Wiley Post Elementary. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF HAVING CONFIDENTIAL COMMUNICATIONS WITH DISTRICT’S LEGAL COUNSEL TO DISCUSS PENDING LITIGATION PURSUANT TO 25 O.S. § 307 (B)(4) AND TO DISCUSS THE PURCHASE OR APPRAISAL OF REAL PROPERTY PURSUANT TO 25 O.S. § 307 (B)(3).
At 5:24 p.m., Jay Sherrill made a motion to enter into executive session for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation pursuant to 25 O.S. § 307 (B)(4) and to discuss the purchase or appraisal of real property pursuant to 25 O.S. § 307 (B)(3). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
6:05 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery and Gail LoPresto, Superintendent Dr. Rhodes and attorney, Laura Holmes met in executive session for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation pursuant to 25 O.S. § 307 (B)(4) and to discuss the purchase or appraisal of real property pursuant to 25 O.S. § 307 (B)(3).
No action was taken.
ITEM #16 – DISCUSSION AND POSSIBLE ACTION TO APPROVE CONTRACT FOR SALE AND PURCHASE OF REAL PROPERTY LOCATED ADJACENT TO PUTNAM CITY NORTH HIGH SCHOOL.
Charity Avery made a motion to approve Contract for Sale and Purchase of Real Property located adjacent to Putnam City North High School subject to final approval of language by the superintendent based on the advice of legal counsel. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 6:06 p.m. to adjourn. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; LoPresto, aye.
Sept. 3, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, September 3, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 3rd, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 2nd, 2019 at 5:00 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch and Charity Avery, Superintendent Dr. Fred Rhodes; Sandy Lemaster, deputy board clerk; and others.
Board member Jay Sherrill, was not present.
ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – TULAKES ELEMENTARY
Danyelle Speight, principal of Tulakes Elementary, led the Pledge of Allegiance and Moment of Silence. Ms. Speight shared how Tulakes has seen an explosion in their vocal music and instrumental programs over the past several years. She introduced Ms. Katie Wonderly, vocal music teacher, who explained during her first year of teaching, four years ago she had approximately 20 members. Currently, over 50 members are enrolled. Orchestra is also experiencing the same growth, with 58 fourth and fifth grade students participating. Ms. Wondering shared a wonderful video highlighting opportunities the students experienced last school year. It included singing the National Anthem at the Harlem Globe Trotters game at the Chesapeake Energy Arena, going to see the OKC Phil Harmonic perform and several other opportunities beyond the classroom.
ITEM #2 – PUBLIC PARTICIPATION.
Gregory McDonald, an employee from transportation, thanked everyone responsible for the raises that transportation employees received. The entire staff of Transportation signed thank you cards for board members and others involved in the raise.
Arielle Young, a Pre-K parent from Kirkland Elementary, spoke of dismissal and traffic issues. Ms. Young explained how challenging it was for families to arrive early and still experience long delays when picking up their children. She is hoping for and seeking a positive solution.
ITEM #3 – SUPERINTENDENT’S REPORT.
An evening of Putnam City sports history and memorable moments made for an enjoyable event at the first annual Putnam City Athletic Hall of Fame. The crowd of 320 event goers heard messages of gratitude from some of the greatest athletes to graduate from Putnam City Schools. Coach A.D. Burtschi was memorialized and his coaching career of three decades with the Putnam City Pirates was celebrated. Putnam City graduate, Mick Cornett, emceed the night. Guests on stage included Alvan Adams, Steve Largent, Jan Ross, and a host of other sports legends. It was an excellent inaugural night for this event.
Putnam City’s recent teacher raises received public recognition from Governor Kevin Stitt as he took to social media to praise the district for the $2,500 pay raise Putnam City teachers received. Governor Stitt thanked Putnam City for implementing House Bill 2765 by raising teacher pay. This increase puts Putnam City first year teacher salary at $42,000! Support employees also saw a 3% raise on average. This brings the total to $5.5 million dollars of new compensation.
Last week when storms knocked out electricity to thousands of patrons across the district and damaged areas, district employees were quick to respond. Staff from many departments spent the early morning hours and into the next day working to get the District back in operation. Thank you to all involved, each going above and beyond their duties to help Putnam City students. It was certainly a time to be PC proud!
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Charity Avery praised Overholser Elementary for their Open House Night and tour. She also said the Western Oaks Middle School Back-to-School Bash was a success! Great job, Ms. Robertson!
Becky Gooch thanked Dr. Balenseifen, Jennifer Seal, Pat Floan, and everyone who worked on the Athletic Hall of Fame. She said it was a great night, and she loved the positive press the event brought to Putnam City. She thanked Sheradee Hurst for the media coverage. She said it is an exciting time to be at Putnam City.
Becky Gooch also thanked the Transportation staff for attending the meeting and for their gratitude
Cindy Gibbs gave kudos to the teacher daycare at Kirkland. She visited the rooms, and was impressed. She praised Stan Lingo and LWPB Architectural Firm, the team that is building Capps Middle School, for the information they presented at OSSBA. She praised Dr. Balenseifen for the Athletic Hall of Fame. She said it was an exciting night. She praised Sheradee Hurst for the media coverage of the event. She also sent her condolences to the family of Coach Burtschi.
Gail LoPresto said she wished she could have attended the Athletic Hall of Fame. She praised Dr. Balenseifen for the event, and said she was glad Coach Burtschi was remembered there.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on August 19, 2019.
b. Purchase orders dated August 14, 2019 through August 27, 2019 inclusive for the
2019-2020 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Project Applications.
g. Fundraisers.
h. Sanctioning Applications.
i. Obsolete and/or Surplus Items.
j. Renewal of Agreement with King Marlin Swim Club for pool facilities for swim practice and meets for all Putnam City high schools for the 19-20 school year. ($14,688.00 from 20-11-005)
k. Renewal of Memorandum of Understanding with Oklahoma Christian University for placement of education students for student teaching for the 2019-2020 school year. (No cost to district)
l. Putnam City Athletic contract renewals through Kelly Sports:
1. Dale Rogers Training Center.
2. Prairie Graphic Sportswear, Inc.
3. U.S. Army
m. Secondary Contracts.
n. Overnight Travel.
o. Out Of State Trips:
1. PCN FCCLA Students to Dallas, TX on November 14-17, 2019 for Fall National Conference.
2. PCH Air Force JROTC Students to Knob Noster, MO on October 10-13, 2019 to tour Whiteman Air Force Base.
p. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE ESTIMATE OF NEEDS FOR FISCAL YEAR 2019-2020.
Cindy Gibbs made a motion to approve the estimate of needs for Fiscal Year 2019-2020. Charity Avery seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF MEMBERS OF THE DISTRICT GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM FOR THE 2019-2020 SCHOOL YEAR.
Becky Gooch made a motion to approve appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 2019-2020 school year. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 5:19 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Sept. 16, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, September 16, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 16th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 13th, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – NORTHRIDGE ELEMENTARY SCHOOL.
Principal, Kim McLaughlin, led the Moment of Silence and Pledge of Allegiance. She introduced Fallan Wolff and Claire Sengupta who comprise the administration team at Northridge. They presented a video: “A Day in the Life of a Northridge Knight”. Northridge recently hosted their 5th annual “movie night” and had approximately 500 people attend. Mrs. McLaughlin said she learned in professional development that many students don’t hear encouraging words on a regular basis so she has started ending her daily announcements with this phrase: “Remember, I love you and I always will”. She said it has made a powerful impact on her students and they look forward to hearing it daily.
Gail LoPresto commented that she had visited Northridge Elementary recently and was impressed with all the building improvements that have been done at the site.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Safety and Security Report – Mark Stout, Chief of Campus Police
Chief Mark Stout reported that the district currently employs 12 police officers and 3 security officers. A police officer and security officer is assigned to each of the three high schools. There is also a police officer assigned to each of the middle schools. Officers also cover the elementary schools during the day. There are a total of 5 dispatchers and the dispatch center is covered 24 hours per day, 365 days per year.
You may have seen positive media stories recently about our state-of-the-art security camera upgrades. Putnam City has upgraded cameras at all high schools and middle schools with state-of the-art security technology. As bond funds are released, the district plans to upgrade cameras at 4-5 elementary schools each year until all elementary school upgrades are completed.
Portable metal detectors have been added at each high school. Since the detectors are portable, they will be used in many different ways. They can be mobilized to add another layer of security anywhere it is needed in the district.
Putnam City High School’s new security booth with control gates is installed and the new fencing is in progress. The booth and fencing is similar to what is already installed at Putnam City West, providing secure one point entry/exit in the student parking lot. Putnam City North is next in line for a booth and secured student parking. Work will also begin soon on a new safe room at Putnam City North. Downs Elementary, Apollo Elementary and Tulakes Elementary schools are the next in priority for safe room construction.
Campus Police is working with the Information Technology department to implement all new staff badges that include photo ID. Also, Student Passport Cards are in the pilot stages at Putnam City West. These cards allow very specific access for students traveling to and from campus.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
Both Putnam City North and Putnam City West hosted their first home football games at their new stadiums. The home crowd seats were packed with excited fans! One of the Putnam City North fans, Mayor David Holt, took to social media to post a selfie with his son enjoying the all new Putnam City North stadium. Putnam City West also had a huge turnout at their first home varsity football game. The unprecedented event made history as the first home game since the school was founded fifty years ago. It was the perfect kick-off to football season for both high schools! We look forward to these historic seasons for both teams.
“The 2020 Bond” vote has been set. Mark your calendars for February 11, 2020. The week of Valentine’s Day is the week patrons will vote on Putnam City’s next bond. More detailed information will be available soon, but with input from patrons and the school community, the early planning stages call for “The 2020 Bond” to improve some of our aging buildings with a makeover. We want to remind patrons that now is the time to make sure your voter registration is current so that you can vote on this bond issue. You can update or check your voter registration information online at oklahomacounty.org.
The Putnam City 7th and 8th grade orchestras will be performing an All-City Orchestra Concert at Putnam City West at 6:30 pm on September 26th. Come see these middle school strings entertain! Students have put in many hours to deliver an enjoyable show.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked all of the Putnam City patrons that voted at the last bond election in which the new stadiums were included in the bond. He attended the opening of the Putnam City West stadium and said it was a great atmosphere!
Charity Avery thanked Northridge for their wonderful video and message. She said that she heard lots of positive comments from alumni regarding the new Putnam City West stadium.
Cindy Gibbs said that the new stadiums are awesome and it was especially nice to see that families are able to walk from their own neighborhoods to attend events at their students’ school. She said she recently noticed Hefner Middle School principal, Holly McNutt, assisting students in the car lines. She said that Mrs. McNutt is just another example of how administrators and teachers do everything that needs to be done for their students.
Gail LoPresto said she enjoyed seeing the Putnam City West stadium and that the design really fits the school as though the stadium were always there. She said she attended the Mayfield Middle School open house recently and it was nice. She also asked for an update on the district cell phone policy.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on September 3, 2019.
b. Purchase orders dated August 28, 2019 through September 10, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Transfer List.
e. Project Applications.
f. Sanctioning Applications.
g. Obsolete and/or Surplus Items.
h. Renewal of Contract with City of Warr Acres for school crossing guards for 2019-2020. (Not to exceed $ 3,240.00 from 20-11-005)
i. Elementary and Secondary Contracts.
j. Overnight Travel.
k. Out Of State Trips:
1. PCH DECA Students to Washington, DC on November 14th – 17th, 2019 to attend DECA Power Trip and the DECA National Conference.
l. Retirements and resignations as listed on Attachment A.
Cindy Gibbs made a motion to approve the consent agenda as presented. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE NOTICE OF SCHEDULE OF REGULAR BOARD MEETINGS FOR 2020.
Cindy Gibbs made a motion to approve Notice of Schedule of Regular Board Meetings for 2020. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TRANSPORTATION OF HOMELESS STUDENTS FOR THE 2019-2020 SCHOOL YEAR.
Charity Avery made a motion to approve Transportation of Homeless Students for the 2019-2020 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the agreement is a part of the McKinney-Vento Act and the intent is for a student that becomes homeless to continue attending the school where they started as opposed to changing schools. He said the district does not have many students that are considered homeless. Board members asked if students that reside in a hotel are considered homeless. Dr. Rhodes confirmed the federal government does consider “homeless” those students that reside in hotels.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SHAWNA COVALT, SPEECH LANGUAGE PATHOLOGIST/INDEPENDENT CONTRACTOR FOR THE 19-20 SCHOOL YEAR. (NOT TO EXCEED $20,000.00 FROM 20-11-621)
Becky Gooch made a motion to approve contract with Shawna Covalt, Speech Language Pathologist/Independent Contractor for the 19-20 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH COLORADO STATE UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2019-2020 SCHOOL YEAR. (NO COST TO DISTRICT)
Cindy Gibbs made a motion to approve Memorandum of Understanding with Colorado State University for placement of education students for student teaching for the 2019-2020 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that often when a Putnam City graduate attends school out of the state, they will want to come back home and to the district to complete their student teaching.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH INTERIM HEALTHCARE OF OKLAHOMA CITY, INC. FOR NURSING SERVICES WHEN NEEDED AND REQUESTED BY THE DISTRICT. (NOT TO EXCEED $15,000 FROM 20-11-621)
Charity Avery made a motion to approve contract with Interim Healthcare of Oklahoma City, Inc. for nursing services when needed and requested by the district. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that an LPN recently left the district that worked with a student requiring 1:1 care. The contract allows the district to provide care until a replacement can be found.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND PURSUANT TO 25 O.S. § 307 (B)(1).
At 5:44 p.m., Cindy Gibbs made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. § 307 (B)(1). Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #14 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
7:08 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. § 307 (B)(1).
No action was taken.
ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 7:09 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Oct. 7, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, October 7, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 7, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 4th, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others. President, Gail LoPresto was not present.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – KENNETH COOPER MIDDLE SCHOOL.
Principal, Jason Burkhart, led the Moment of Silence and Pledge of Allegiance. Mr. Burkhart shared how he and his staff’s focus this year is to create a positive school culture that is fun, holistically inspirational and fosters student growth. Each week, during the morning announcements, Mr. Burkhart presents a challenge quote. His hope is for the students to not only remember the quote, but to put it into action. An example would be ‘Rise by lifting others,’ or ‘Let your words become actions.’ A short video, “We are Kenneth Cooper,” put together by Peak and leadership students, was shown demonstrating many of the weekly quotes.
Cindy Gibbs thanked Mr. Burkhart and said, “That was awesome!”
ITEM #2 – INFORMATION AND STAFF REPORTS:
Cancer Fund Drive Report – Dr. Dick Balenseifen, District Athletic Director
Dr. Dick Balenseifen shared that since 1975 Putnam City has raised over 3.6 million dollars to benefit cancer research at OMRF. He expressed his thanks to Stephanie Treadway and the entire district for their past and present efforts. Dr. Balenseifen prepared a report to show the breakdown from each site showing over $21,000.00 of current funds raised based on revenues per student. He highlighted the 1st place winners of the Cancer Drive in each category: Elementary went to Will Rogers $5,127.21; Middle: Kenneth Cooper, $2693.60 and High School: Putnam City High School, $19,720.19. Each winner will be presented with a traveling trophy.
Dr. Balenseifen introduced special guests: Dr. Linda Thompson, Zebba Mortazavi and Rachel Smith from OMRF and presented them with a check for $80,000.00. Dr. Thompson thanked the district for all our district does for cancer research.
Cindy Gibbs shared her experience with cancer and thanked OMRF for all they do.
Next month we will host the Putnam City Cancer Classic to continue this tradition. This is a large fundraiser for Putnam City’s donation.
ITEM #3 – PUBLIC PARTICIPATION.
Gary Janzen, a Putnam City West 1977 graduate and parent, shared some suggestions for district improvements
ITEM #4 – SUPERINTENDENT’S REPORT.
The District’s esports program is off to an impressive start in all three Putnam City high schools! All three PC facilities are online, and teams are practicing with their state-of-the-art equipment! This week KFOR, Fox 25, Telemundo, and The Oklahoman all covered the launch of Putnam City’s esports. We are excited to see the scholarship and career path opportunities this makes available for students with an interest in this field. This makes Putnam City one of a small number of districts in the state offering esports, and the first district with three high schools offering esports. Putnam City High won Rocket League Grand Champion at their first tournament this weekend. See photos of the Putnam City High team below.
The newly renovated Putnam City High School varsity gym was full of students cheering on the Special Olympics Unified Partners volleyball teams. The volleyball match between the two Putnam City High teams was an exciting game! The Special Olympics Unified Partners also took their horseshoe talents to the State Championship, and coaches report they had an excellent showing! See photos below and in the right column.
The Putnam City Cancer Classic is scheduled for November 9th at Wheeler Park. This race benefits cancer research at the Oklahoma Medical Research Foundation. It’s a good opportunity for our students to see the importance of giving back to the community. Register online at www.putnamcancerclassic.com.
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked Kenneth Cooper Middle School for all of the positive things they are doing at their school. Mr. Sherrill also praised Putnam City for their esports program and the grade requirements for it.
Charity Avery said she is proud that Putnam City has raised $3.6 million for OMRF. She also praised the Putnam City West band for doing a great job in competition. She said the parents and students are working very hard!
Becky Gooch said fellow board member, Gail LoPresto, shattered her ankle and is immobile. Becky expressed that she missed Gail, and sent her good wishes. Mrs. Gooch also praised the town hall meeting hosted by Senator Kirt and Senator Hicks. She said students from DDK Elementary performed, and there was a large audience.
Mrs. Gooch said we are blessed to have elected officials that value public education, understand it, and are true champions of it. She said the message she brought back from the meeting was that legislators need to hear from us. Mrs. Gooch also praised teacher, Katie Kinder. Mrs. Gooch thanked Tony and LuCinda Rodgers for supporting Putnam City West and the press box fundraisers at the football game.
Cindy Gibbs said she missed Gail LoPresto too. Mrs. Gibbs said she will be filling in for Gail while she recovers.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on September 16, 2019.
b. Purchase orders dated September 11, 2019 through October 1, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Project Applications.
g. Fundraiser Applications.
h. Sanctioning Applications.
i. Obsolete and/or Surplus Items.
j. Renewal of AmeriCorps Grant Agreement for the 2019-2020 Fiscal Year. ($223,852.00 from 20-11-777 grant funded and $224,294.00 from 20-11-000)
k. Renewal of Contract with Southern Region Education Board for on-site coaching at Putnam City West High School to organize and promote career pathways for students. ($11,880.00 from 20-11-511)
l. Renewal of Contract with Northwest Optimist for use of soccer fields for practice facilities by Putnam City High School. ($3,000 from 20-11-066)
m. Putnam City Athletic contract renewals through Kelly Sports:
1. OKC Authentic Development, LLC dba Marco’s Pizza.
n. Elementary and Secondary Contracts.
o. Overnight Travel.
p. Out Of State Trips:
1. Putnam City North Girls Basketball team to Jonesboro, AR on January 3 – 4, 2020.
2. Putnam City North Boys Basketball team to Hirschi, TX on November, 9, 2019.
3. Putnam City North Boys Basketball team to Duncanville, TX on November 29-30, 2019.
q. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO TAKE ACTION ON SEPARATE RESOLUTIONS AUTHORIZING THE CALLING AND HOLDING OF A SPECIAL ELECTION TO BE HELD IN THE PUTNAM CITY SCHOOL DISTRICT TO AUTHORIZE THE ISSUANCE OF GENERAL OBLIGATION BONDS.
Becky Gooch made a motion to take action on separate resolutions authorizing the calling and holding of a special election to be held in the Putnam City School District to authorize the issuance of general obligation bonds. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
Dr. Rhodes shared that for several months the 2020 bond package has been in the works. Upon approval, the bond election will take place on February 11, 2020 (Valentine’s week) and will be for $133,450.000.00.
Dr. Rhodes introduced Jordan Smith, our Financial Bond advisor. He went over the bond and the district’s evaluation and what to expect in the future. He said it was nice to know our district shows a consistent growth.
Jay Sherrill asked when a list of projects covered by this bond would be published. Dr. Rhodes said upon approval tonight to move forward, decisions would begin on how to use the funds.
Cindy Gibbs expressed her appreciation for everyone’s input and work on this bond.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH THE UNIVERSITY OF OKLAHOMA FOR OUTREACH PRE-EMPLOYMENT TRANSITION SERVICES PROGRAM. (NO COST TO DISTRICT)
Becky Gooch made a motion to approve agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program. (No Cost to District). Charity Avery seconded the motion.
Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY BB – DISTRICT PROPERTY AND FACILITIES: SMOKE FREE ENVIRONMENT/TOBACCO USE POLICY.
Jay Sherrill made a motion to approve revision to District Policy BB – District Property and Facilities: Smoke Free Environment/Tobacco Use Policy. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
Dr. Rhodes stated Items #10-13 were all from new state legislation. He said Item #10 added vaping as prohibited as well as smoking/tobacco use.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY BC – SAFETY PROGRAMS: REPORTING CHILD ABUSE:
Charity Avery made a motion to approve revision to District Policy BC –Safety Programs: Reporting Child Abuse. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
Dr. Rhodes said in the past the law read any child abuse must be reported if under the age of 18. The new law states that as long as they are a student, even if 18, 19 years of age, etc., child abuse is required to be reported.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY DA – GENERAL PERSONNEL POLICIES: SUBSTITUTES.
Becky Gooch made a motion to approve revision to District Policy DA – General Personnel Policies: Substitutes. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
Dr. Rhodes said the state has increased the number of days a non-certified person can sub which is now 135 days.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EA – GENERAL STUDENT POLICIES: SCHOOL CALENDAR.
Jay Sherrill made a motion to approve revision to District Policy EA – General Student Policies: School Calendar. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
Dr. Rhodes said it requires the school district to report our calendar by October 15th.
ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 5:36 p.m. to adjourn. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
Oct. 21, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, October 21, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 21st, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, October 16th, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Assistant Superintendent Dr. Melani Mouse; Sandy Lemaster, board clerk; and others. President, Gail LoPresto was not present.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –WINDSOR HILLS ELEMENTARY SCHOOL.
Principal, Tracy Rogers, led the Moment of Silence and Pledge of Allegiance. Mrs. Rogers said that Windsor Hills is focusing on literacy, specifically using technology to encourage students to read for fun. Students and teachers from Windsor Hills shared some of the creative ways their students are learning to love to read. Ideas include:
• class room doors decorated to honor specific authors so students learn more about the author.
• a mini-library located in the hallway so students can borrow books for an extended period of time.
• Bookflix – a play on Netflix that tracks “trending”, “read again” and “because you read…recommendations”.
• QR Code book reviews where students record book reviews which are shared with others by scanning the QR Code which reveals the review and a photo of the student with the book they reviewed.
For their recent Arts & Literacy Night, Windsor Hills staff had a goal of collecting 10 books per student to give to the students and their families for their personal libraries at home. Due to generous staff, businesses and former students, they collected more than 12,000 books and exceeded their goal of 7,500 books. The books were distributed during the literacy event which also featured activities in each room that correlated to specific authors and books that students were studying.
ITEM #2 – INFORMATION AND STAFF REPORTS:
Budget Hearing – Shannon Meeks, Chief Financial Officer
Chief Financial Officer, Shannon Meeks presented the 2020 budget to the Board. Fiscal year 2020 is budgeted to end with a general fund balance of $11.5 million, or 7.35% of current year revenue. The ending general fund balance is essentially the “savings account” for the district. The budget recognizes a $4.9 million increase in state aid, offset by an additional $8.4 million in personnel costs. While the 2020 budget represents a $4.3 million dollar fund balance decrease, it is built using a conservative approach, assuming every budgeted dollar is spent and every job is filled. While staffing has been increased due to an enrollment increase of 233 students, the potential increase in state funding this brings will not be recognized until the mid-year state aid adjustment is received in December. Mr. Meeks said the goal is to budget conservatively which gives the district the flexibility to better absorb any changes that could negatively impact the district. Mr. Meeks also reported an action item will be included on the November 4, 2019 board agenda so that board members may record their vote.
Jay Sherrill commented on the Child Nutrition fund and asked if it were typical to include the renovations or new cafeteria instruction in the budget. Mr. Meeks said it was appropriate to include the Putnam City North cafeteria remodel and the new Capps Middle School cafeteria construction expenditures in the Child Nutrition
fund.
Becky Gooch commented that she is hearing that state funding will be “flat” this year and the 7.35% fund balance projected for the end of the fiscal year makes her nervous. There was some discussion on reviewing the district policy regarding the fund balance or “savings” and if the percentage needs to be adjusted. Board members communicated the desire to be wise in balancing expenditure and carryover percentages.
ITEM #3 – PUBLIC PARTICIPATION.
Pam Doughty, an adjunct orchestra teacher for the district, requested that the district consider providing e-mail accounts for adjunct teachers so they can receive district information and can communicate more readily with parents.
ITEM #4 – SUPERINTENDENT’S REPORT.
The Administration Team held their first Student Advisory meeting for 2019-2020 school year. The Superintendent’s Administration Team will meet with students from three more schools throughout this school year for the Student Advisory program. Administrators eat with students and discuss their schools. Students offer feedback of positive aspects and ideas for the future of their school. This first meeting was held at Putnam City North. The Administration Team will travel to Mayfield, Putnam City West, and Cooper this year. Last year they covered several elementary schools. The Administration Team was thoroughly impressed with the students and their discussions. Thank you to Putnam City North for hosting this event! We look forward to hearing from the other schools scheduled this year!
Mike Hardesty was awarded the Legacy Award from the Putnam City Museum committee at Putnam City High. The surprise award was revealed during a pep rally. Mr. Hardesty has served for decades at Putnam City High School. Several alumni attended to support Mr. Hardesty. Student Council and Leadership are two of the programs he has invested in while working with students at Putnam City High School. Thank you, Mr. Hardesty, for your decades of service to Putnam City!
Over 800 orchestral musicians spanning from all across the state auditioned to earn a spot in the 2019 North Central Honors Orchestra (NCHO). Forty-four Putnam City orchestra students were selected for this year’s Honor Orchestra. This is the largest number of Putnam City students to earn a spot at the Regional Honor Orchestra in over a decade!
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill said that he enjoyed Windsor Hills’ presentation and their focus on creating a love for learning within their students. He said he loves the “Pete the Cat” book series. He thanked Shannon Meeks for his presentation. He also wished everyone a nice, “well-deserved” fall break.
Charity Avery said she still remembered the Pizza Hut “BOOK IT!” program and how it encouraged her to read. She attended the Western Oaks Middle School 6th grade band concert and shared how moved she was to see her daughter playing in the band. She said that children with special needs can do anything!
Becky Gooch congratulated Mike Hardesty on receiving the Legacy Award, stating that he is the “epitome of a servant leader.”
Cindy Gibbs also congratulated Mike Hardesty and said he was truly dedicated and that the recognition was well-deserved. Mrs. Gibbs also said that Gail LoPresto is recovering well and hopes to be able to attend board meetings again sometime in November.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on October 7, 2019.
b. Purchase orders dated October 2, 2019 through October 15, 2019 inclusive for the
2019-2020 school year.
c. Financial Reports.
d. August Updated Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Project Applications.
g. Obsolete and/or Surplus Items.
h. Renewal of Contract with Smart Start for service to families in Schoolwide Title I funded schools. ($2,600.00 from 20-11-538)
i. Elementary and Secondary Contracts.
j. Overnight Travel.
k. Out of State Trips:
1. Putnam City West Boys Basketball Team to Wichita Falls, Texas on November 9, 2019.
l. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on the amended Attachment A that was provided to board members at the board table. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION FOR THE PUTNAM CITY SCHOOL DISTRICT ANNUAL ELECTION TO THE OKLAHOMA COUNTY ELECTION BOARD.
Charity Avery made a motion to approve Resolution for the Putnam City School District Annual Election to the Oklahoma County Election Board for Board Seat #5. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY ED – GRADING, PROMOTION, RETENTION, AND GRADUATION: READING SUFFICIENCY ACT.
Becky Good made a motion to approve revision to District Policy ED – Grading, Promotion, Retention, and Graduation: Reading Sufficiency Act. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Charity Avery made a motion at 5:53 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.
Nov. 4, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, November 4, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 4th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 1st, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –DENNIS ELEMENTARY SCHOOL.
Principal, Renita White, led the Moment of Silence and Pledge of Allegiance. Mrs. White welcomed Board President, Gail LoPresto, back after her surgery.
Mrs. White said teachers from Dennis Elementary attended the CCOSA Winter Conference last year whose featured speaker was from Scholastic. They were inspired to make reading fun again. Their goal is for students to read because they love it and not to see it as a chore. Dennis is focusing on interactive activities to accomplish this goal. They’ve held book fairs offering buy one, get one free and sending students home at the end of the year with printed book bags stating “Stop the Summer Slide Back.” Donations from different sources were obtained for students unable to afford books. Every Dennis student was able to take a bag full of books home during the summer to read. Dennis has also created a reading exchange shelf and is implementing fun monthly activities.
Mrs. White showed a video highlighting this year’s theme “Read Everywhere!” It was created by Intern, Megan Abrams, and showed last month’s activity, “Reading Bingo.” She invited the board to play along. Students were shown reading in costume, against a tree, to a friend, their pets, etc. If students took a picture and sent it in they were given extra points. Music in the video was sung by 4th grade students, titled, “Read, Read, Read.”
ITEM #2 – INFORMATION AND STAFF REPORTS:
Putnam City Foundation Presentation – Jennifer Seal – President.
Putnam City Foundation President, Jennifer Seal introduced Foundation Board Members who were in attendance: Chuck Thomas, John Milner, DiAnne Bryant, Paul Hurst and Communications & Program Coordinator, Kris Baggerly. Mrs. Seal was happy to share all goals from last year were met. She provided board members with a State of the Foundation 2019 packet and showed a video highlighting the following:
· 2018-19 Major Goals |
· Communications & Marketing |
· Social Media Growth |
· Friends of the Foundation |
· Fiscal Year Comparison |
· 22nd Annual Golf Tournament |
· 2019 Wall of Fame · Mike Mitchell |
· Major Programs |
· YES! Grants |
· Program Highlights |
· Planned Giving CareShare Endowment |
· Major Goals for 2019-20 |
Mrs. Seal was excited to announce the Foundation had incredible growth in many areas, including print, social media and financial support. She described a new program being implemented this year at each school site, the Ambassador Program. She also announced the 2020 Wall of Fame recipient, Dr. Greg Walton, a 1980 Putnam City High School graduate.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4 – SUPERINTENDENT’S REPORT.
This week, a detailed list of proposed projects for “The 2020 Bond” will go live on our District website. Employees and patrons will be able to view the specific needs that have been identified at each site, after extensive assessments and input from District staff and the community. Follow Putnam City Schools on social media for the announcement when the list is posted this week. The vote for “The 2020 Bond” is February 11, 2020.
Congratulations to the Putnam City West Girls Cross Country Team for winning The Oklahoma Big 10 Cross Country Championship! They moved on to finish in 9th place at the State Cross Country Championship. That is the highest finish in Putnam City West history. A special congratulations to Tiffany Watson for finishing 9th and making the All-State Team.
The National Merit Scholarships Corporation has released semi-finalists in the 2020 National Merit Scholarship Program, and two Putnam City students are on the prestigious list. MacKenzie Kelsoe from Putnam City West and Nathanial Black from Putnam City High both made the list. The National Merit Scholarship Program honors individual students who show exceptional academic ability and potential for success in rigorous college studies. Congratulations to both of our semi-finalists!
ITEM #5 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked the Foundation for all they do for Putnam City Schools. Mr. Sherrill said he loved the reading Bingo cards presented by James L. Dennis. Mr. Sherrill also said his aunt attended the All Class Reunion and pancake breakfast at Putnam City High School, and she said it was a fantastic event. He thanked all of the alumni.
Charity Avery thanked the Foundation for their presentation. She also said the reading challenge from James L. Dennis was fun. Ms. Avery congratulated the PCO GOATS, a team who won 1st place in the PM session of Junior Achievement. Each Putnam City high school was represented at the event.
Becky Gooch thanked Jennifer Seal and said, “Our district is better because you are in your position.” Mrs. Gooch also thanked James L. Dennis for their presentation.
Cindy Gibbs said she visited the “Making of Men” class at Putnam City North presented by Steve Davis. She thanked Carole Buhr for letting her attend the class to experience it. Mrs. Gibbs also said her granddaughter’s class received a YES! Grant from the Foundation. She appreciates the benefits students receive from the Foundation’s projects.
Gail LoPresto said she is glad to be back after being unable to attend meetings after an injury. Mrs. LoPresto said she attended her husband’s Putnam City High 50th class reunion. She said she loved listening to people talk about all of the great changes at the school. She also enjoyed the All Class Reunion.
ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on October 21, 2019.
b. Purchase orders dated October 16, 2019 through October 30, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Project Applications.
g. Obsolete and/or Surplus Items.
h. Renewal of Contract with Deborah L. Primeaux, Native American Consultant. ($1,050.00 from 20-11-563)
i. Elementary and Secondary Contracts.
j. Overnight Travel.
k. Out Of State Trips:
1. Putnam City West Girls Basketball Team to Duncanville, TX on November 29th – 30th, 2019.
2. Putnam City West Boys Basketball Team to Duncanville, TX on November 29th – December 1st, 2019.
3. Putnam City West Boys Basketball Team to Springfield, MO on December 13th – 14th, 2019.
4. Putnam City West Boys Basketball Team to Las Vegas, NV on December 17th – 22nd, 2019.
l. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY BB – DISTRICT PROPERTY AND FACILITIES: USE OF FACILITIES.
Cindy Gibbs made a motion to approve revision to District Policy BB – District Property and Facilities: Use of Facilities. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes said this policy was brought before Board Members on October 2nd and apologized that the revision adding “vaping” to the policy was done on an older version of the policy. The revision being voted on at this meeting adds the information on “vaping” to the correct version. He explained a new state law regarding vaping in schools necessitated the policy revision.
Dr. Rhodes indicated that there are other parts of Policy BB – District Property and Facilities that are being reviewed and there may be additional revisions brought before the board at a future date.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FISCAL YEAR 2019-2020 OPERATING BUDGET.
Jay Sherrill made a motion to approve Fiscal Year 2019-2020 Operating Budget. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion at 5:36 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Nov. 18, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, November 18, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 18th, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 15th, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member, Jay Sherrill was absent.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –HILLDALE ELEMENTARY SCHOOL.
Principal, Shanda Brody led the Pledge of Allegiance and the Moment of Silence. She introduced Charles Lance and Deborah Eastman who are sponsors of the competitive archery team at Hilldale Elementary. This is the 2nd year for the program at Hilldale and is open to 4th and 5th grade students. Last year students placed 16th out of 32 teams competing at the state level. Their goal this year is to place in the top 10 at state competitions in February so they can compete in national competitions. The Oklahoma Department of Wildlife provides free training for certification in basic archery instruction. Student, Addison Allred shared her thoughts on how the archery program has benefitted her. A video featuring archery students was shown.
ITEM #2 – PUBLIC PARTICIPATION.
There was none.
ITEM #3 – SUPERINTENDENT’S REPORT.
It was a historical Veterans Day Assembly at Putnam City West when Medal of Honor Recipient Master Sergeant Matthew Williams and Senator Jim Inhofe spoke to the student body. Master Sergeant Williams made only a few select stops across Oklahoma after receiving his medal. Putnam City West was chosen as a tour stop because of their strong JROTC program. The assembly was a fantastic way to honor our veterans, and an exciting opportunity for students to ask questions to Master Sergeant Williams and Senator Inhofe. Putnam City West students were great representatives of Putnam City with their respectful demeanor.
From the beautiful weather to the lively cheering at the finish line, the Putnam City Cancer Classic was a huge success! While it was a wonderful morning to run your best 5K time or to visit with your friends, the money raised for the Oklahoma Medical Research Foundation is the real prize! There were nearly 1,200 Putnam City students and employees that participated to raise money for cancer research at OMRF. Congratulations and thank you to all 424 runners who participated in the in the 5K and to the walkers and runners who had fun in the Fun Run!
There are more congratulations to share from our district! The Oklahoma Music Educators Association named Moriah Holmes the Outstanding Young Music Educator for the year! Mrs. Holmes was Teacher of the Year at Apollo Elementary last year. She will be honored at the Associations State conference in Tulsa in January.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Charity Avery said the Hilldale archery program is awesome and commended the student, Addison for being courageous and speaking in front of an audience. She said her grandson recently participated in the Lake Park Alphabet Fashion Show. She also reminded the audience that the Stars of the Future event would be held at 10am, Thursday the 21st at Putnam City High School. She asked the schools to please send board members invitations to their events and performances so members could attend. She said it is hard to try to track the events on the school’s individual calendars but she does check and respond to e-mails so would appreciate receiving information on upcoming events. She wished everyone a happy Thanksgiving!
Becky Gooch also praised the Hilldale archery program and presentation and encouraged the staff and students to enjoy the Thanksgiving week.
Cindy Gibbs also enjoyed the Hilldale presentation and the student speaker. She has a relative that teaches archery and was able to take his team to national competition in Kentucky. She said it provides great experiences for the students. She also wished everyone a happy Thanksgiving.
Gail LoPresto wanted to also express her best wishes for the Thanksgiving holiday and appreciated Hilldale’s presentation.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on November 4, 2019.
b. Purchase orders dated October 31, 2019 through November 12, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. Updated September Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Project Applications.
g. Fundraisers.
h. Secondary Contracts.
i. Overnight Travel.
j. Out Of State Trips:
1. Putnam City North band students to San Antonio, Texas on April 16th – 19th, 2020 to perform at the Director’s Choice Convention.
2. Putnam City West girls basketball team to Las Vegas, Nevada on December 18th – 21st, 2019 to compete in the Tarkanian Classic.
3. Putnam City High wrestling team to Coppell, Texas on December 20th – 21st, 2019 to compete in the Coppell Christmas Classic.
k. Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented on the amended Attachment A provided at the board table. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on the amended Attachment A that was provided to board members at the board table. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH ONENET FOR INTERNET SERVICES FOR THE 2020-2021 SCHOOL YEAR. ($72,900.00 FROM 21-11-094)
Becky Gooch made a motion to approve contract with OneNet for Internet Services for the 2020-2021 school year. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH COX COMMUNICATIONS FOR WAN SERVICES FOR THE 2020-2021 SCHOOL YEAR. ($317,100.00 FROM 21-11-094)
Cindy Gibbs made a motion to approve contract with Cox Communications for WAN Services for the 2020-2021 school year. Charity Avery seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Becky Gooch made a motion at 5:14 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dec. 2, 2019
REGULAR BOARD OF EDUCATION MEETING
Monday, December 2, 2019
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 2nd, 2019 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 22nd, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Jay Sherrill and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member, Becky Gooch arrived after the start of the meeting.
ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –CORONADO ELEMENTARY SCHOOL.
Coronado principal, Stephanie Wallace led the Pledge of Allegiance and the Moment of Silence. Vocal music teacher, Shellie Thompson and the 5th grade choir performed Christmas music for the board members and guests.
ITEM #2 – PUBLIC PARTICIPATION.
Mayfield Middle School students and parents shared their concerns about class sizes at the school and crowding on buses transporting students to the school. They also encouraged additional staffing to better support English Language Learner students, saying it would be beneficial for all Mayfield students. Speakers included: Melvin Lister IV, student; Gustavo Villanueva, student; Edith Villanueva, parent and Jorge Gamboa, parent.
Putnam City Orchestra teacher, Levi Dobrinski thanked the board and administration for their support of the arts in the district. Additional orchestra staffing has resulted in students achieving new levels of success and superior ratings for all the Putnam City orchestras at recent competitions. He also said there would be a Silver Strings concert on Tuesday, December 3rd at 7:00 p.m. at Putnam City High School and they would be performing selections that they will play on New Year’s Day in London, including an original piece commissioned specifically for the London performance.
ITEM #3 – SUPERINTENDENT’S REPORT.
The next generation of Special Olympians had their moment to shine at “Stars of the Future.” These Putnam City Pre-K students got to experience the fans and fun of Special Olympics for the first time. It was a great day at Putnam City High for the youngest of athletes and the crowd to enjoy.
“Pawsitivity” Week at Putnam City North hosted by The Psychology Club was a huge success! Daily activities were planned to encourage kindness. KFOR covered one of many events during the week, Cardigan Day. Students and staff sported cardigans in honor of Mr. Rogers and the basic foundations he taught of being kind to others. The week created positive morale among students and staff. Putnam City North hopes to keep the positive momentum going throughout the year.
Your last chance to hear the Silver Strings before they perform in London is Tuesday, December 3rd. The talented musicians take the stage at 7:00pm at Putnam City High for their district concert. You won’t want to miss their historical talent! These musicians have made an accomplishment for the Putnam City history books! Congratulations to our eight orchestras from all three Putnam City schools that competed in the OSSAA’s fall orchestra concert. For the first time ever in Putnam City’s history, all eight received straight superior ratings across the board. These are the highest marks that can be given. Great job!
The Annual Visual Arts Specialist Exhibit is on display now through January 16th here at the Administration Building. The exhibit is entitled, “Your Art, Your Story” and highlights a variety of artistic styles from our visual arts specialists from each school in the District.
ITEM #4 – COMMENTS BY BOARD MEMBERS.
Jay Sherrill thanked the students, parents and teachers that spoke tonight, saying that education is a partnership of all those parties. He said their participation was “fantastic” and that the board would work with the administration to research their concerns. He encouraged anyone that had concerns or information they wanted to share with the board, to do so. He again thanked all those that spoke for doing so and wished “happy holidays” to everyone.
Charity Avery wished everyone a very Merry Christmas and Happy New Year. She thanked all the public participants for speaking, saying that she appreciated them for addressing the board and bringing their concerns to the board’s attention. She thanked Levi Dobrinski and all the orchestra teachers for their hard work and congratulated the orchestra students for their success. She said that Levi does an awesome job and she has seen the growth in the orchestra program at Putnam City West. She wanted also to congratulate the Putnam City
West cross country girls team for the recent recognition in the newspaper.
Becky Gooch apologized for arriving late for the meeting. She said that she missed the public participation portion of the meeting but thanked those that spoke and said she would be asking questions so she would be filled in on their concerns. Mrs. Gooch said the PTO Council’s Principals’ Brunch will be held on Thursday, December 5th, saying that it is always a highlight of the year especially with the student performances. She thanked everyone for their hard work in putting on the event. She also wished everyone a Happy New Year and Merry Christmas.
Cindy Gibbs concurred with the other board member comments and wished everyone “Merry Christmas”. She said she sensed that the students that addressed the board were nervous and she said she really appreciated them coming and sharing their concerns. Mrs. Gibbs thanked the schools and teachers for all the music programs during this time of year. She recently attended the Harvest Hills 1st grade holiday program where her granddaughter performed and said it was “delightful”. She said she appreciates how the music teachers include so many students, giving them opportunities for solos and individual parts that help to build the children’s confidence. She recorded the performance and said she has watched it several times because it “touched her heart”. Mrs. Gibbs said those types of events are so important for the students and their families and she really appreciates the efforts the staff put into preparation.
Gail LoPresto said the speakers’ comments this evening made her feel sad. She apologized for not being able to get out to the schools in her district explaining that she had broken her ankle in September and had been immobile. Mrs. LoPresto provided her cell phone number – 405-623-7600 – and said, even though her mobility is currently limited due to her injury, she is still available to discuss concerns and to be involved in providing solutions. Mrs. LoPresto announced that she had filed for re-election to the board and also extended her holiday greetings to the staff and district.
ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting on November 18, 2019.
b. Purchase orders dated November 13, 2019 through November 19, 2019 inclusive for the 2019-2020 school year.
c. Financial Reports.
d. October Activity Fund Cash Summaries.
e. Activity Fund Transfer List.
f. Fundraisers.
g. Sanctioning Applications.
h. Obsolete and/or Surplus Items.
i. Renewal of Memorandum of Understanding with the University of Oklahoma for education teaching students Clinical Experience/Practicum/Internship. (No Cost to District)
j. Renewal of Agreement with Bethany Public Schools for shared services regarding transportation and supervision of swim teams to competitions. (No Cost to District)
k. Secondary Contracts.
l. Overnight Travel.
m. Retirements and resignations as listed on Attachment A.
Jay Sherrill made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2018-2019 INDEPENDENT AUDIT REPORT BY EIDE BAILLY.
Jay Sherrill made a motion to approve the 2018-2019 Independent Audit Report by Eide Bailly. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Jay Sherrill thanked all the staff who assisted during the audit, noting the amount of work that goes into an audit. Dr. Rhodes explained that each year Eide Bailly assigns a different team to conduct the audit so it is never the same staff even though the district has been using Eide Bailly for several years.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR SALE AND PURCHASE OF REAL PROPERTY LOCATED ADJACENT TO PUTNAM CITY NORTH HIGH SCHOOL.
Cindy Gibbs made a motion to Contract for Sale and Purchase of Real Property located adjacent to Putnam City North High School. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the seller is New Covenant Christian Church and there probably aren’t other buyers interested in the property due to the location and accessibility. The church had contacted the district about purchasing the property back in the spring and there were some concerns about a new septic line and division of the property which has now been resolved. The acreage and the upcoming bond election will allow the district to evaluate the parking lot and improve traffic flow and parking at Putnam City North.
ITEM #9 – CONSIDERATION OF AND VOTE TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND PURSUANT TO 25 O.S. § 307 (B)(1).
At 5:29 p.m., Becky Gooch made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. § 307 (B)(1). Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.
ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
At 6:40 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. § 307 (B)(1).
No action was taken.
ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Jay Sherrill made a motion at 6:41 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.