Board Meeting Minutes

REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 3, 2023

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 3, 2023, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 16, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; and members, Gail LoPresto and Steve Burger; Chief of Staff, Dr. Jason Memoli; Sandy Lemaster, board clerk; and others. Vice President, Charity Avery; member, Jay Sherrill; and Superintendent, Dr. Fred Rhodes were absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHBRONE BROOKINGS, CHIEF OPERATIONS OFFICER

Chief Operations Officer, Shbrone Brookings, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

Happy New Year!  Welcome to 2023!  I hope everyone had a wonderful time with family and friends over the Winter Break.  I believe that built into us is the need to have an opportunity to rest; change the pace; change the routine.  Winter Break provides a great opportunity to come back to something new, a New Year, a new semester.  I will say that as a teacher, this third quarter was my absolutely most favorite time.  I felt there were fewer interruptions, and we could really buckle down, focus, concentrate on the academic goals we needed to accomplish.  
 
Just prior to our Winter Break, the Teacher of the Year at each school was announced.  I want to add my Congratulations to each and every teacher who now holds this honorable distinction.  Being chosen by your peers who see you each and every day is truly an honor.  We applaud you for your incredible work with students.  The District Teacher of the Year celebration is just a few weeks away when we can all recognize your accomplishments.
 
We also have some exciting news to share from our Early Childhood Centers at both Kirkland Elementary and the PC Center.  They were both awarded three-star status from Oklahoma Department of Human Services. The three-star status comes with additional funding at both sites for our extremely successful, and popular, program.  Congratulations to the directors, teachers and childcare staff at each location and to our Early Childhood Administrator Ashley Hoggatt for this recognition.
 
I wanted to recognize PC High JROTC student Starr Gartner who was selected as an alternate for the 2023 Air Force JROTC Summer Flight Academy.  Only three schools in Oklahoma had students selected for the program and if Starr is selected to earn her pilot’s license this summer, she’ll be Putnam City’s 8th pilot from the program.  Congratulations to Starr and Lt. Col. Dane Christensen at PC High for their hard work.
 
Finally, I want to invite everyone to join us for our annual Putnam City Invitational basketball tournament this weekend.  We’re excited to welcome girls and boys teams from 13 schools at PC West’s brand-new Arena.  The games are Thursday, Friday and Saturday and it’s always a great weekend of basketball.

ITEM #4 – COMMENTS BY BOARD MEMBERS

Steve Burger welcomed everyone back and said he hoped they had a great and well-deserved break. He said there are a lot of winter sport activities upcoming and knows that students are excited to get back to school. He encouraged people to come support the Putnam City Basketball Invitational and experience the excellent facilities. He also mentioned that preparation is beginning on spring activities. He said it is an exciting time of year and looks forward to a prosperous new year at Putnam City. He also recognized Putnam City High School’s e-sports team earning both state and national championships over the break.

Gail LoPresto also welcomed everyone back and said she hopes they all had a restful holiday.

Judy Hopper said she noticed on social media that Coronado teachers had delivered “thank you” baskets to fire departments and child care workers at Kirkland Early Childhood Center and recognized them for doing such a “nice and sweet thing”.  She said she attended many holiday concerts prior to the break and observed “unbelievable” talent of Putnam City students. She said she recognized former students performing and it reminded her that our fine arts programs draw students in that might not have interest in other programs. She recalled the District made a commitment to fine arts programs and incorporated them into middle school electives offered during the school day. She said she feels we need to do the same with sports programs in middle schools. She commented on building beautiful sports facilities but they wouldn’t be fully utilized without building the skills of students at an earlier age. She recognized it would take a lot of research and work but thought it was worth exploring in order to give students better opportunities. Mrs. Hopper also announced that she had filed for Board Seat #3 and that the election will be held on Tuesday, April 4th.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on December 5, 2022
    b.    Purchase orders dated November 30, 2022 through December 14, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Fundraisers
    h.    Sanctioning Applications
    i.    Declaration of Obsolete Items
    j.    Site Contracts
    k.    Out-of-State Trips
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

Steve Burger made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

Mrs. LoPresto commented on the number of re-hires listed. Patricia Balenseifen, Chief Human Capital Officer, explained that was due to certified staff being hired on semester contracts instead of year contracts. This is the second year that Putnam City has hired certified staff on semester contracts. Mrs. LoPresto asked if all new employees are hired on semester contracts. Mrs. Balenseifen said new support staff are currently hired on a one-year contract.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MA+ ARCHITECTURE, LLC. AS PROGRAM MANAGER FOR 2014 AND 2020 BOND PROJECTS. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Agreement with MA+ Architecture, LLC as Program Manager for 2014 and 2020 Bond Projects. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH AMERICAN ROOFING AND CONSTRUCTION FOR WINDSOR HILLS ELEMENTARY ROOF REPLACEMENT PROJECT. ($3,060,000 FROM 23-11-795)

Gail LoPresto made a motion to approve Agreement with American Roofing and Construction for Windsor Hills Elementary Roof Replacement project. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH PERFORMANCE TRAVEL LTD. FOR PUTNAM CITY HIGH SCHOOL, PUTNAM CITY NORTH HIGH SCHOOL AND PUTNAM CITY WEST HIGH SCHOOL BAND AND ORCHESTRA STUDENTS TO TRAVEL TO LONDON TO PARTICIPATE IN THE 38TH ANNUAL NEW YEAR’S DAY PARADE AND FESTIVAL FROM DECEMBER 28,  2023 THROUGH JANUARY 4, 2024. ($1,062,600 ESTIMATED FOR 280 PARTICIPANTS FROM 23-11-705/708/710)

Gail LoPresto made a motion to approve Contract with Performance Travel Ltd. For Putnam City High School, Putnam City North High School and Putnam City West High School Band and Orchestra students to travel to London to participate in the 38th Annual New Year’s Day Parade and Festival from December 28, 2023 through January 4, 2024. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

Steve Burger asked if it was the same event that students participated in a few years ago. Shelly Roper, Chief Secondary Officer, said Putnam City students did perform during the 2020 New Year’s parade in London. Mrs. LoPresto asked if schools were invited to participate in the parade. Mrs. Roper said it was an invitational event and there was a ceremony held at Putnam City North in spring 2022 when the invitation was extended by British dignitaries and attended by local leaders. Mrs. LoPresto commented that it is a lot of money to raise but she knows the students are excited about the opportunity.

Mr. Burger asked Putnam City West Principal, Edward Smith, for information on a recent honor extended to their orchestra. Principal Smith said the Oklahoma Philharmonic recognized the Putnam City West Orchestra and they would be performing with the Philharmonic at the Civic Center on Saturday, January 7th.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT BETWEEN OWNER AND ARCHITECT WITH MA+ ARCHITECTURE FOR FURNITURE PROCUREMENT AT TULAKES ELEMENTARY SCHOOL AND WESTERN OAKS ELEMENTARY SCHOOL. (4% OF CONTRACTED AMOUNT FROM 23-71-289

Steve Burger made a motion to approve Agreement between Owner and Architect with MA+ Architecture for Furniture Procurement at Tulakes Elementary School and Western Oaks Elementary School. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC. FOR FURNITURE PROCUREMENT AT LAKE PARK ELEMENTARY SCHOOL, HEFNER MIDDLE SCHOOL AND PUTNAM CITY HIGH SCHOOL. (4% OF CONTRACTED AMOUNT FROM 23-71-289

Steve Burger made a motion to approve Agreement between Owner and Architect with LWPB, Inc. for Furniture Procurement at Lake Park Elementary School, Hefner Middle School, and Putnam City High School. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

Steve Burger asked for clarification on two architect firms being selected for furniture procurement. Shbrone Brookings said that the architects will be able to negotiate lowest prices based but that Putnam City High School would be required to go to a public bid because of the amount of the expense.  Mr. Brookings said the District has utilized LWPB for several projects but with as many schools needing to be furnished, the District split it between the two companies. He said there are more than 10 schools needing furniture procurement in the next few bond releases and it would be best to split the projects between multiple companies instead of trying to just use one firm.

Mrs. LoPresto said that using architectural firms to order furniture is the way to go.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH OKLAHOMA CITY-COUNTY BOARD OF HEALTH FOR STUDENT REFERRALS FOR SERVICES PROVIDED BY COMMUNITY HEALTH WORKERS. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with Oklahoma City-County Board of Health for student referrals for services provided by Community Health Workers. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

Judy Hopper said she was “happy” to see this service being provided and especially at no cost to the district. She thanked Gracie Ramirez and all others involved, saying “well done.”

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 5:17 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Hopper aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, January 3, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 3, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 17, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; members, Gail LoPresto, Judy Hopper and, Steve Burger, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Vice-President, Charity Avery was absent.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CAPPS MIDDLE SCHOOL

Capps Middle School Principal, James Burnett, thanked the Board for allowing Capps to be spotlighted. Students Auzden Littleton and Samantha Tidmore led the Pledge of Allegiance and Moment of Silence.

Mr. Burnett said Capps Middle School is an amazing place to be with incredible teachers, students and parents. Mr. Burnett introduced Assistant Principal, Jon Belt, who reported on a new club, Video Squad, which he helped start. Mr. Belt said with Capps being such a large facility, Video Squad allows everyone to experience the different areas of the school. He said the main objective is to make fun and positive videos where students and teachers shine. Mr. Belt shared they meet every other Wednesday and Auzden and Samantha are both members. He concluded with a video the club created, showing a glimpse of Capps Middle School.

Jay Sherrill gave a shout out to Capps teachers and administrators for all the good they do. He said he appreciates their good energy, especially early in the morning when he drops his son off to school.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

In a district the size of Putnam City, the role of the Communications Director is critical to the overall strategic operation and the day-to-day functions in the life of a school district. This role is best suited for a critical thinker; one who provides guidance during a crisis about how to best communicate to all stakeholders. They also need to be a resource for the latest communication and public relations practices to utilize for the best two-way engagement of our parents, teachers, and other audiences. School communicators do not typically start as a teacher or in a classroom but instead come from the outside in careers such as radio, TV, print journalists, public relations directors, and editors.  They possess a willingness to learn more about the importance of public education.   Finding the right person for this role is one we take very seriously, and we are pleased to introduce you to Jeff Bardach, who started today as our Communications Director.

Jeff has been described as self-motivated and a loyal employee. He is no stranger to working long hours. For 14 years, Jeff worked behind the scenes in the television industry. He started out working as a Special Projects Producer and Supervising Weekend Producer.  He later advanced to Executive Producer, Managing Editor, Director of Content, and then to his final position in news as an Assistant News Director. During his tenure in the news industry, his jobs moved him around from cities including Kansas City, Tulsa, Oklahoma City, and Pittsburgh.   

Most recently, Jeff has been the Director of Marketing, Communication, and Membership for the Oklahoma Osteopathic Association. He is familiar with working with Boards, as he worked directly with the Board of Trustees to implement updated marketing presence and strategy. Jeff edited and designed the quarterly Oklahoma DO Journal and weekly OOA Report.

Although a native of Indiana, Jeff attended Arizona State University and received a Bachelor of Arts in Journalism from the Walter Cronkite School of Journalism and Mass Communication.

Jeff is excited to give back to the community as part of his family's passion. Jeff is married to Emily, who works for the Children’s Center in Bethany. We are excited that Jeff is joining the Putnam City family. When you see him around the district, please give him a warm PC welcome.  

Dr. Rhodes shared January is National School Board Recognition Month and publicly stated how blessed we were as a school district to have loyal board members who constantly give of themselves. He also commented on member, Gail LoPresto, who will soon complete 25 years of service. Dr. Rhodes explained our board members are volunteers, who give it their all and said the district appreciates everything they do!

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Mr. Burnett for his presentation and said she always likes to see things that are going on in the schools. Mrs. Hopper shared she recently attended and judged the first Civics Day at Putnam City North hosted by Aaron Baker and his students. She explained it was part of Generation Citizen and was very inspiring.  Mrs. Hopper said it is a 12-week program where students do research and talk with city council and legislators. Mrs. Hopper stated students, including some of her former students, were so enthusiastic. She said she walked away knowing our world is going to be okay. Mrs. Hopper expressed hope for it to be implemented at all our high schools.  Mrs. Hopper recognized Brenda Davis and Arbor Grove for hosting the first district chess tournament and said you could tell how engaged the students were. She said the tournament included Peak classes with students of all backgrounds.  Lastly, Mrs. Hopper encouraged everyone to read and recommended the book, “The Big Potential.” She said it was an amazing book that teaches in order to have big potential, we all have to learn to work together and share our welcomed knowledge. She expressed this will be beneficial with the board and administrative planning sessions ahead and knows teachers do this with PLC’s. She said it’s great for school settings and other settings as well.

Mr. Burger thanked Capps Middle School for their presentation and welcomed new district Communications Director, Jeff Bardach. He said communications is part of the political life of a district and from the board and administration’s perspective, is very excited about putting a positive spin on Putnam City. He also congratulated PC High’s Esports team on their very well-earned state championship win. Mr. Burger shared some of our winter sports activities that occurred over break and gave a shout out to PC North Boys Basketball, who received 2nd in the Mustang Holiday Tournament. He mentioned an outstanding highlight was when one of the players made a full court shot and made ESPN’s top ten plays in the nation. Mr. Burger also said PC West Boys Basketball won the Coca-Cola Classic in Texas and the West Girls won the Norman tournament. He said both teams were currently 9-1. Mr. Burger asked everyone to keep two PC High baseball players who were involved in a serious car accident in thoughts and prayers.  Burger said he was excited about 2022 and the opportunity to work on the five-year plan to Go Boldly and be innovative.

Gail LoPresto thanked Capps for their presentation. She acknowledged all the teachers and administrators for going above and beyond throughout COVID. She said she admires everyone and hopes everything possible is being done. She encouraged anyone who knows of any area that needs help to say something to the proper person.

Jay Sherrill said he’s optimistic about 2022. He commented how much he appreciates district employees for continuing to make the district great and thanked them for all their hard work.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on December 6, 2021
    b.    Purchase orders dated December 1, 2021 through December 14, 2021 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Declaration of Obsolete Items
    f.    Elementary and Secondary Contracts
    g.    Out-of-State Trips
        1)    Mayfield Middle School Band, Choir and Orchestra students to Arlington, TX on May 14, 2022 to attend Six Flags Over Texas Incentive Trip
    h.    Overnight Travel
    i.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto; Sherrill, aye.

Gail LoPresto commented about the number of people on the list. Jay Sherrill said it was because of having semester employees. Dr. Rhodes confirmed this was the first year for our district to have semester contracts. He said other districts are doing this and said it’s a very good idea. Dr. Rhodes explained due to COVID situations, it’s possible to be overstaffed and semester contracts allow the district to respond more rapidly to financial uncertainties. Dr. Rhodes said it is a way to prevent layoffs.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH MICHELLE TOMPKINS FOR OCCUPATIONAL THERAPIST SERVICES FOR THE 21-22 SCHOOL YEAR. (NOT TO EXCEED $15,000 FROM 22-11-628)

Gail LoPresto made a motion to approve contract with Michelle Tompkins for Occupational Therapist services for the 21-22 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EE – ADMISSION, RESIDENCY, PLACEMENT, TRANSFER AND WITHDRAWAL – STUDENT TRANSFER CAPACITY.

Judy Hopper made a motion to approve revisions to District Policy EE – Admission, Residency, Placement, Transfer and Withdrawal – Student Transfer Capacity. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

Jay Sherrill stated this is a revision to a policy previously approved. Dr. Rhodes explained that middle school teachers have 4 sessions and high school teachers have more. Upon further review, Dr. Rhodes said, if calculated the same, this would put 36 students in middle school classes, making the classes too large. He apologized for bringing it back to the board, but said it was timely. Board members had several questions regarding how often numbers are calculated and updated, if only certified classroom teachers are used in calculations and what is done in situations where a teacher leaves and the position is unable to be filled. They also wanted to know how numbers are updated for new enrollment and transfers.  Dr. Rhodes confirmed only actual classroom teaching certified staff numbers are included in calculations and numbers are updated quarterly. He also said due to legislation, everything is now more detailed and all policy revisions have to be brought to the board. Cory Boggs, Executive Director of Information Technology, answered questions regarding proper transfer procedures. He also addressed questions regarding if a teacher leaves and we are unable to fill the position by saying we would reduce the number of sections, redo the math and recalculate. He assured the board there will always be a buffer for new student and transfer enrollment.

Dr.Rhodes explained the way the new transfer policy is listed, we have to let new students in, unless there is a problem with discipline, attendance, or special situations, He also stated the way the bill is written, transfer students remain your student, unless there are discipline issues. Transfer students will be renewed each year and will not need to reapply.  

Steve Burger expressed concerned about teacher shortages and asked Patty Balenseifen, Chief Officer of Human Capital, if a teacher resigns, how many candidates are interviewed and how long the job is open. Mrs. Balenseifen answered we try and interview at least 3 qualified candidates for the position and policy states the position has to remain open for 5 days.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SUPPORT NEGOTIATIONS FOR THE 2021-2022 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B)(1) and (2).

Gail LoPresto made a motion at 5:30 p.m. to enter into executive session for the purpose of discussing support negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:16 p.m., Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Judy Hopper, Gail LoPresto, and Board President, Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing support negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2).

No action was taken.

ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:18 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Sherrill, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 18, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 14, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CENTRAL ELEMENTARY

Kimberly Harper, Principal, led the Pledge of Allegiance and the Moment of Silence. She reported that Central Elementary has been focused on “Read, Learn, Lead” for the 21-22 school year. They have emphasized vocabulary building and reading skills with activities and signage throughout the classrooms and common areas during the year. Activities to enhance the students’ enjoyment of reading have included:

•    Dot Day for Peter H. Reynolds “The Dot” Book (Featured Celebrity Readings and Students Encouraged to Wear Dots)
•    Other Book Character Dress Up Days
•    Vocabulary Parade – Posters and Costumes
•    Character Pumpkin Decorating Contest (1st year and had 100+ entries)
•    Reading Buddy Pet Adoptions

Mrs. Harper explained that the Reading Buddy Pet Adoption program was new this year and resulted from a private donation of stuffed animals to the school. Students had the opportunity to adopt a stuffed animal but had to pledge to care for it by reading to it, telling it stories, writing stories about it, etc. Students also received a free book with the Pet Adoption to help them get started “caring” for their reading buddy. Mrs. Harper shared a video prepared by Kristen Parker, Assistant Principal, that showed students taking the reading buddy pledge.

Mrs. Harper was also pleased to report that Central Elementary teacher, Kim Robertson was recently rewarded a YES! Grant from the Putnam City Foundation for the Novel Effect app that helps bring books to life using background music to provide an extra level of engagement. Novel Effect will be utilized by the entire school to continue to emphasize the importance of reading.

ITEM #2 STAFF REPORTS
    Mid-Year Allocation Report – Matt Gindhart – Executive Director of Finance

Executive Director of Finance, Matt Gindhart provided the FY22 Mid-Year Allocation Update. He shared positive news that there was a net increase of $2.8 million in state aid with the mid-year adjustments. Much of that increase was attributed to a $51.69 increase in formula factor per student. There was also an increase of $1.5 million in Salary Incentive Aid. There was negative impact of $372,803 to “chargeables”, primarily consisting of Ad Valorem and School Land formula adjustments.

Mr. Gindhart did caution that this is the last year that the State is allowing districts to use pre-pandemic enrollment numbers for state allocations. Current ADM (Average Daily Membership) is about 1,500 less than FY20 numbers so that will need to be closely monitored and adjusted in future budgets. He said the district should also continue to encourage families to complete the Free and Reduced Lunch forms as those directly impact resources available to our students.

Jay Sherrill said that on average it looks like the district could be down 3% enrollment if enrollment numbers remain the same for next year. He asked if that was the percentage of reduced revenue that the district should budget across the board. Mr. Gindhart said it is hard to project because there will probably be a change to the factor the state uses per student as well. He said there is a consortium of executive finance directors that are currently meeting to try to predict how changes to the ADM will impact districts and that information will be incorporated into FY23 budgets.

With the mid-year adjustments, the district is projected to end the year with a 6% fund balance. It was previously projected to end at just under 5%. The goal of the district is to retain 7% of the budget at the end of each year. Mr. Gindhart said the district always budgets conservatively and he believes the district will be closer to that 7% goal than is currently projected.

ITEM #3 PUBLIC PARTICIPATION

Cristy Gosset, a teacher at Mayfield Middle School, encouraged the board to move all schools to virtual learning for the next couple of weeks. She agrees that students should be in school but only if the schools can provide a safe learning environment. With so many staff absences and classes being combined, she does not feel like it is an optimal learning environment or a safe learning environment. She said teachers were being stretched to cover in person classes for subjects that they don’t know. She said often lesson plans provided by a teacher that had to be absent aren’t used because the students are combined with a class for another subject. She said teachers are more experienced with preparing virtual learning plans but advanced notice is still needed.

Retired Putnam City teacher and current substitute, Richenda Bates encouraged the district to consider increasing substitute pay. She cited examples of Yukon’s substitute compensation of $85.00 per day for certified substitutes. Yukon also provides a stipend after a substitute has worked 10 days to offset the cost of the substitute’s background check. After substituting 25 days, the daily rate of pay increases by another $15. Yukon is also providing free admission to school events. She said that Oklahoma City Public Schools uses Kelly Education for substitutes. They are providing a $40 COVID stipend to increase the pay for their certified subs. She commended administrators that have been assisting with class coverage, saying that it was a moral boost for teachers to see the support from district administrators.

Lauren Querbach is a 1st grade teacher at Wiley Post Elementary School. She also encouraged the board to move all schools to distance learning until the recent COVID surge declines so that students and staff would have an opportunity to recover. She said she understands that students need to be in school but is concerned about the quality of “school” with so many staff absences. Mrs. Querbach feels that relationships are particularly important at their school and that it is hard on the students to have different people covering their classes. She said that their administration tries really hard to get classes covered before splitting students into other classrooms but said everyone is feeling the effects and that it isn’t sustainable to continue to cover classes.

ITEM #4 – SUPERINTENDENT’S REPORT

As we approach two years since the beginning of the COVID-19 pandemic, the impact it is having on our schools continues.  As we all know, it has been Putnam City’s plan to do everything within our power to keep our students safely in class for in-person learning.  Unfortunately, the recent spike in cases has caused a dramatic impact on our staffing resources.  That is why we made the difficult decisions last week about first transitioning all our secondary schools and one elementary school to distance learning on Wednesday.  The unfortunate situation of staff shortages in elementary schools increased to a point where we needed to add the rest of our District buildings to distance learning on Thursday.  As you all know, this has stretched into today for Putnam City High and Capps Middle Schools.  This was a last resort for us and we remain hopeful we will be back to full in-person learning this week.
 
However, the District Administration Team remains ready to respond to whatever our current situation is.  We will continue to consult with public professionals and study the guidance coming from the federal, state and local levels.  It is our responsibility to ensure our students have a safe environment so they can continue to receive the best possible education from our outstanding faculty and staff.
 
Turning to sports, big thanks to everyone involved in hosting the Putnam City Invitational a couple weeks ago.  We had great attendance and some fantastic games.  Our PC West girls finished second in the tournament, only losing to Classen SAS, a team ranked seventh nationally.  Our PC North boys team earned another win this weekend to improve their record to 8-1.
 
Our PC Family also believes in giving back to our community.  The latest example is helping our neighbors in Bethany with a temporary basketball facility.  Their gym was flooded leaving their teams needing a home while repairs are completed.  PC High has stepped in and will be hosting several of their events over the next few weeks.
 
Finally, I wanted to highlight our Teacher of the Year from Wiley Post Elementary, Lauren Querbach.  She will be honored as the Teacher of the Game during the Thunder game on February 7th.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked Central Elementary School for their presentation. She also thanked the public speakers for sharing their concerns with the board. She said board members are also concerned about the recent spike in COVID cases and staff shortages. She said she receives emails from staff and parents sharing their concerns and that it is a difficult situation for everyone. She enjoyed the Martin Luther King Day parade and said the float and the student groups that participated provided lots of exposure for Putnam City schools. She particularly appreciated the 2022 parade theme of “Resilient and Relentless” and thanked Tyrea Craig for organizing the float and activities. Mrs. Hopper commented that the Oklahoma PLAC is observing Public Schools Week February 21st – 25th this year and that it is a good opportunity to advocate state legislators for their support of public education. She also expressed her condolences on the Putnam City High School student and baseball player that passed away recently.

Steve Burger complimented Central Elementary School on their creativity and innovation. He recognized Principal Brett Bradley and Athletic Director Jerrod Gatz on hosting the Putnam City Invitational basketball tournament saying it was an “outstanding event.” He said it was great to see Putnam City represented at the MLK Day parade. Mr. Burger thanked the schools for the gifts in recognition of Board Appreciation Month. He also shared his condolences for the Putnam City student and for Judy Hopper whose mother also passed away recently. He said he’d like to see the district be more proactive in trying to attract substitutes to the district as well as giving more advance notice to patrons on school closings.

Gail LoPresto also thanked everyone for the Board Appreciation gifts noting that it wasn’t necessary, especially with how hard everyone is working currently. She is glad that Putnam City continues to require masks when other districts do not. She said she appreciates the public speakers, especially Cristy Gosset, for her observations and said that she fully supports and appreciates teachers and administrators.

Charity Avery recognized the public speakers for their comments. As a parent, she appreciates the frustration as schools have shifted to distance learning with little advance notice. She said the district is doing the best that they can and tries to give as much notice as possible. She has received many emails and tries to respond to as many as possible. She said that she truly appreciates the gifts and that she can’t thank the teachers and staff enough for all they do for the students. She mentioned being aware of Kelly Education Services and encouraged the district to look into their program as a way to supplement substitute resources.

Jay Sherrill said he agrees with the all the previous board member comments, and he also wanted to express his appreciation to substitute teachers. He said we really need to do all we can as a district to protect and keep our classrooms and schools safe.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on January 3, 2022
    b.    Purchase orders dated December 15, 2021 through January 11, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Sanctioning Applications
    g.    Elementary and Secondary Contracts
    h.    Overnight Travel (Amended at the table)
    i.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda including the amended Overnight Travel Recap that was provided at the table. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Judy Hopper made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING COURSE DESCRIPTION GUIDE FOR THE 22-23 SCHOOL YEAR.

Gail LoPresto made a motion to approve Course Description Guide for the 22-23 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Jay Sherrill thanked everyone for the work involved in preparing the Course Description Guide and appreciates all the educational opportunities that the district provides to students. Steve Burger asked if students were able to apply for early graduation. Shelly Roper, Executive Director of Secondary Educations said that the state requires four years of high school courses to qualify for graduation. It is rare for the state to grant an exception and when it does, it is usually due to student hardship. Mr. Sherrill commented on concurrent enrollment programs helping students earn college credit while still in high school. Mr. Burger also commented on the tremendous work that goes into the Course Description Guide and expressed his appreciation.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COX COMMUNICATIONS FOR LOCAL AND LONG DISTANCE SERVICES FOR THE 22-23 SCHOOL YEAR. (AMOUNT VARIES MONTHLY FROM 23-11-094)

Gail LoPresto made a motion to approve contract with Cox Communications for Local and Long Distance Services for the 22-23 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR FINANCE DIRECTOR.

Charity Avery made a motion to approve Job Description for Finance Director. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

Gail LoPresto said she was glad to see the position being reinstated after being vacant for several years.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:50 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye: Sherrill, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, January 31, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, January 31, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, January 27, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper, Steve Burger and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION AND POSSIBLE MOTION TO TAKE ACTION ON A RESOLUTION DETERMINING THE MATURITIES OF, AND SETTING A DATE, TIME, AND PLACE FOR THE SALE OF THE $9,200,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.

Gail LoPresto made a motion to approve Resolution determining the maturities of $9,200,000 of General Obligation Combined Purpose Bonds to be sold on Wednesday, March 2, 2022 at Noon at 5401 NW 40th, Warr Acres and designating Phillips Murrah P.C. as bond counsel. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR FEBRUARY 1, 2022 THROUGH MARCH 31, 2022. (NOT TO EXCEEED $400,000 FROM 22-11-793)

Charity Avery made a motion to approve Substitute Stipend for February 1, 2022 through March 31, 2022. Gail LoPresto seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.

Dr. Rhodes said the administration was pleased to bring Items #3 and #4 to the board. If passed, the Substitute Stipend would go into effect February 1st. Federal ESSER funds would be used to increase substitute pay to the following rates through March 31, 2022:

•    Certified substitutes - $150 per day
•    Non-Certified substitutes - $135 per day
•    Long-term substitutes - $175 per day

Jay Sherrill asked if the increase in pay would be more of a reward to existing substitutes or if it would attract new subs to the district. Patricia Balenseifen, Chief Officer of Human Capital, said that the stipends are certainly a reward for current substitutes but the goal is to also attract new substitutes. She reported 7 new substitutes signed up that day. Steve Burger asked if the new rates could continue in the future. Dr. Rhodes said there would need to be a new source of revenue to extend the stipend after the ESSER funds have been used up. Mr. Sherrill stated that the current motion is for the increase to be through the end of March, 2022.

ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR JANUARY 4, 2022 THROUGH MARCH 31, 2022. (NOT TO EXCEEED $450,000 FROM 22-11-793)

Gail LoPresto made a motion to approve Class Coverage Stipend for January 4, 2022 through March 31, 2022. Charity Avery seconded the motion. Vote: Burger, aye; Hopper aye; Sherrill, aye; LoPresto, aye; Avery, aye.

Dr. Rhodes said that under the Negotiated Agreement, certified teachers are compensated if:

•    they give up their plan period to cover a class
•    classes are divided amongst the other teachers for a grade level when a substitute isn’t available

With approval, the Class Coverage rate would increase from $13.50 to $25.00 effective January 4, 2022 through March 31, 2022. The increase would come out of federal ESSER funds. Dr. Rhodes explained that there is a formulation used to determine compensation when a class is split. It is based on the number of students split between other teachers and the number of class periods that teachers have additional students but would be comparable to the $150 per day certified substitute rate just approved. Steve Burger asked if library staff, psychologists and teacher assistants would also receive the Class Coverage compensation. Dr. Rhodes explained this is for certified staff that have plan time. He said the administration team may be bringing a recommendation at a future board meeting that would address employees that are not giving up their plan period. Jay Sherrill confirmed that the timing would be retro back to January 4, 2022.

ITEM #5 – BRANDON CAREY, LEGAL COUNSEL WITH THE OKLAHOMA STATE BOARD ASSOCIATION, WILL BE CONSUCTING A BOARD DEVELOPMENT WORK SESSION WITH THE BOARD OF EDUCATION AS A PRELIMINARY TO THE FIVE-YEAR STARTEGIC PLANNING FOR THE DISTRICT.

Brandon Carey with OSSBA proceeded to lead the board members in a board development work session. He referred board members to O.S. § 70 on the powers and duties of the local board of education. He also provided them with the Oklahoma State Department of Education Accreditation Standards regulations that identify the roles and responsibilities of board members.

The following roles of the school board were identified:
      •    Advocates for all students
      •    Hires and evaluates the superintendent
      •    Approves and provides oversight for the budget
      •    Sets policy and holds superintendent accountable for implementation
      •    Establishes broad goals with the superintendent
      •    Interacting with the public and constituents

Board members asked about reviewing and updating board policies. Mr. Carey said that some districts have a committee that reviews and makes recommendations on board policies. Board members could serve on the committee if there was not a quorum of board members serving on the committee. He also said that legislative changes can necessitate policy revisions and those are usually recommended by the district’s legal counsel.

Mr. Carey also reviewed the role of the superintendent:
      •    Manages the day-to-day operations of the school district
      •    Effectively executes the policies/laws of the board, state, and federal government
      •    Understand the pressures placed on board members by the community
      •    Keeps board members informed about time sensitive issues in the district
      •    Serves as the educational leader in the community and provides sound recommendations to the board
      •    Provides information to the board in time to make fact-based decisions

Mr. Carey also recommended that board members should:
      •    Stay connected
      •    Let the superintendent lead
      •    Know the district’s message(s)
      •    Share official district communications
      •    Empathize with those affected by negative situations
      •    Always stress student and staff safety in emergencies
      •    Be encouraging
      •    Share great news
      •    Know the next step for referring questions
      •    Understand they are a citizen of the community unless they are at a board meeting

Mr. Carey then led board members through a series of scenarios to illustrate the application of the roles and responsibilities of board members and the differences between the board’s role and the superintendent’s role.

The regulations regarding the board of education meeting in executive session were also reviewed.
Executive sessions of public bodies will be permitted only for the purpose of:
      1. Discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee;
      2. Discussing negotiations concerning employees and representatives of employee groups;
      3. Discussing the purchase or appraisal of real property;
     4. Confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
     5. Permitting district boards of education to hear evidence and discuss the expulsion or suspension of a student when requested by the student involved or the student’s parent, attorney or legal guardian;
     6. Discussing matters involving a specific handicapped child;
     7. Discussing any matter where disclosure of information would violate confidentiality requirements of state or federal law;
     8. Engaging in deliberations or rendering a final or intermediate decision in an individual proceeding pursuant to Article II of the Administrative Procedures Act;

Mr. Carey reminded board members that no action could be taken in executive session. Board members asked if the minutes of the executive session should be read in open session once the board reconvenes. Mr. Carey recommended the board should read aloud the minutes.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:07 p.m. to adjourn. Charity Avery seconded the motion. Vote: Burger, aye; Sherrill, aye; LoPresto, aye; Avery, aye. Hopper had stepped out of the meeting prior to the motion to adjourn.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, February 7, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 7, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – HARVEST HILLS ELEMENTARY

Lynn Johnson, Principal, led the Pledge of Allegiance and the Moment of Silence. She introduced Ashley Quate who is also a part of Harvest Hills’ administrative staff. She thanked parents for bringing their orchestra students to perform for the board of education. She said that orchestra practice occurs before school and expressed appreciation to the parents for allowing their students to participate. She also thanked the board and the administration for their commitment to fine arts in the district. Mrs. Johnson introduced the orchestra director, Jeremy Scott. This is Mr. Scott’s first year to direct the orchestra students at Harvest Hills. Mr. Scott said the students only had a couple of practices using their bows. The students performed 4 short pieces for the audience.

ITEM #2 STAFF REPORTS

    Update on ESSER Budget – Matt Gindhart – Executive Director of Finance

Executive Director of Finance, Matt Gindhart, provided an update on the use of ESSER federal funding. He said the district had received a total of $74.164 million in Elementary and Secondary School Emergency Relief Funds from three separate legislative acts. The chart indicates the amount per legislation and the timeline in which the funds can be used.

Mr. Gindhart explained that there were surveys that were sent out to determine the best use of the funds for the district. He also said there was a consultation group that was established and is required to meet bi-annually regarding the use of the funds or when there is a change to the plan. Besides, administrators, principals, teachers, students, parents and school staff, the consultation group must include representation of tribes, homeless students, students with disabilities, civil rights groups, etc.

The funds have been used to provide the following:

Stipends	Nursing Staff	Mental Health Staff/Resources
Air Quality Equipment & HVAC Repair	Health/Hygiene Supplies	Technology Equipment/Supplies
PPE	LTE Service	Hydration Stations
Textbooks/Curriculum	Summer School	After School Care
Tutors	Contracts	Revaluation
Buses	Utilities	Insurance
Facilities Assessment	Security Cameras	Outdoor Classrooms
Software	Indirect Costs

Mr. Gindhardt provided the following chart showing the distribution of all ESSER funds to date:

 
Mr. Gindhart pointed out that $11.2 million of ESSER funds have been paid or allocated toward stipends for staff and provided the following chart to show the various stipends.

Judy Hopper asked if ESSER funds could be used to cover leave docks for staff that have to stay home due to childcare centers being closed. Mr. Gindhart said that would need to be reviewed and discussed in greater detail. Mrs. Hopper also asked if the funds were being used for technology and iPads. Mr. Gindhart indicated funds are being used for iPads and connectivity. The devices are reported under the “supplies” category because the individual cost of each iPad is less than $5,000 so they aren’t reported under capital expenses. Mrs. Hopper also wanted to know if ESSER funds could be used to purchase new financial accounting software. Mr. Gindhart responded that the funds could be used to purchase financial accounting software.

Jay Sherrill asked why the “supplies” category was a larger percentage of the ESSER III budget. Mr. Gindhart indicated that there was little lead time to prepare the ESSER preliminary budgets but they are evolutionary and will be adjusted as the consultation group meets and reallocates the resources. He said that the district is allowed to “re-budget” each year.

ITEM #3 PUBLIC PARTICIPATION

Liza Odom, a teacher at Mayfield Middle School, asked the board to consider paid leave for staff whose dependents must be isolated due to exposure or quarantined due to illness. She expressed appreciation for the COVID leave the district already provides but wanted the board to be aware of staff that have children that are too young to vaccinate. When the employee misses work because those dependents are isolated or quarantined, they use their own leave and potentially could be docked if they run out of leave. She spoke positively about the responsiveness of the board and administration in responding to emails that she has previously sent. She was also complimentary of the district’s day care facilities and understands that the staff are doing all they can to keep the children safe and feels fortunate that the district offers those facilities. Ms. Odom expressed concern that the district has temporarily closed the day care centers due to exposure and those staff members whose children attend day care end up using their own leave until the center re-opens. She does not feel it is fair to the employee to lose pay when the district made the decision to close the day care. She asked the board to consider providing dependent COVID leave as a possible solution to this concern.

ITEM #4 – SUPERINTENDENT’S REPORT

As educators, our relationships with legislators are extremely important. As we all know, each legislative session many bills impacting public education are proposed in Oklahoma and it’s vital that our representatives at the Capitol know how they would impact our children’s education. A couple weeks ago, the Putnam City Foundation and PCACT hosted our annual Legislative Breakfast at Capps Middle School. The District was represented by our educators, board members, foundation members, building and District administrators. The conversations were wide-ranging and positive with a focus on how we can help make a difference during the legislative session that got underway earlier today. We look forward to continuing these conversations over the coming weeks and months, and to being involved in Public Schools Week starting two weeks from today. Special thanks also to Principal James Burnett for hosting us at Capps and for giving a tour for legislators. Everyone was extremely impressed by our new facility!
I also wanted to highlight our partnership with the non-profit Donors Choose on a great opportunity for our classroom teachers. The State Department of Education has earmarked $6 million in ESSER grant funds to go directly to Oklahoma classroom teachers. The goal of the program is to get money directly to Oklahoma classrooms where the pandemic has had such an impact these past two years. Each teacher is eligible for a project up to $1,000 that they may apply for through the Donors Choose website. We distributed information about the program to building principals last week and look forward to helping our teachers apply for their grants.
As you all know, February is Black History Month and we’re marking its importance throughout the District.  Our schools have events planned for students to learn about the impact of our outstanding black alumni and leaders.  The District shared a video put together by our Equity, Diversity and Inclusion office on social media last week.  If you haven’t had a chance to watch it, I’d encourage everyone to do so.
Finally, I have some very exciting news to share about our PC Orchestra and Band programs. Our District has been invited to participate in the London New Year’s Parade and Festivals in December 2023 – January 2024. This is a huge honor for our programs, and we are super excited that our students will have a chance for a trip of a lifetime.
Dr. Rhodes also mentioned the elections on February 8th and encouraged patrons to exercise their right to vote.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper mentioned that “Capital Day” is February 21, 2022 and many education groups are planning to meet with legislators and learn more about bills being considered this legislative term that will impact education. She thanked principals for working with her to put together a group of student leaders that she will take around the capital to meet with representatives that serve our district. Mrs. Hopper encouraged everyone to monitor OSSBA, CCOSA, OEA and OKPLAC social media alerts and postings to remain informed of the status of potential education legislation. She thanked the Putnam City Foundation and PCACT for hosting the legislative brunch saying the event was “fabulous” and board members were able to speak in depth with legislators regarding the upcoming session. Mrs. Hopper also thanked Tyrea Craig for the information she has been sharing about Black History Month. She also mentioned that Graciela Ramirez has worked hard to coordinate several parent nights to assist immigrant students and families to get acclimated to the district. Mrs. Hopper said she would be volunteering at a Tulakes Elementary parent night later this week.

Steve Burger also thanked PCACT and the Foundation for organizing the legislative brunch. He said public education is under attack and there are several bills that are concerning. He also encouraged people to consider public education when they cast their ballots in elections. He recognized Putnam City West and Putnam City North Parent Teacher Organizations for their informative websites, saying they are doing a “great job” of highlighting student achievements and events. Mr. Burger enjoyed the performances by Harvest Hills orchestra students saying that it brought back memories of his children practicing their instruments. He thanked Matt Gindhart for his presentation on the use of federal funds. He thanked Dr. Keely Frayser for using federal grants for staff to attend professional development opportunities. He said it was meaningful for staff to attend these conferences and to come back and share their learnings with other staff.

Gail LoPresto thanked Harvest Hills and Jeremy Scott for the orchestra students’ performance. She said it was a good reminder that Putnam City is one of the few districts in the state that offer orchestra. She recalled when the district was having to make budget cuts several years ago and orchestra teachers said they would be willing to teach elementary students orchestra in the mornings before school began. She said she is happy that the district still offers an elementary orchestra program and thanked all those involved in keeping it going.

Charity Avery said the student performance was “absolutely wonderful.” She enjoyed being able to interact with the students prior to the start of the board meeting. Mrs. Avery gave a shout out to a Putnam City West staff member that assisted in getting cleared a dangerous patch of ice near the bus loading area for special needs students. She did not get the staff members name but wanted to show her appreciation. She said she noticed as she drove around the district that the parking lots seemed to be clear, and she thanked those that work hard for the safety of others.

Jay Sherrill read an excerpt from a Proclamation on National Black History Month, 2022.

“Each February, National Black History Month serves as both a celebration and a powerful reminder that Black history is American history, Black culture is American culture, and Black stories are essential to the ongoing story of America — our faults, our struggles, our progress, and our aspirations.  Shining a light on Black history today is as important to understanding ourselves and growing stronger as a Nation as it has ever been.  That is why it is essential that we take time to celebrate the immeasurable contributions of Black Americans, honor the legacies and achievements of generations past, reckon with centuries of injustice, and confront those injustices that still fester today.”

Mr. Sherrill said the proclamation really spoke to him. Black history is our history and not only in the month designated for celebration. He went on to thank the “wonderful” Harvest Hills students and the “fantastic event” the PCACT and Foundation hosted. He agreed with the other board members regarding bills under consideration at the Capital and said that silence conveys permission and he encouraged everyone to speak up and contact legislators regardless of your position on any proposed legislation. Mr. Sherrill also stated that he received a lot of positive feedback regarding closing school during the inclement weather and using snow days instead of virtual learning days. He thanked everyone for the effort they put in every day.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on January 18, 2022
    b.    Minutes for special board meeting on January 31, 2022
    c.    Purchase orders dated January 12, 2022 through February 1, 2022 inclusive for the 2021-2022 school year
    d.    Financial Reports
    e.    Activity Fund Cash Summary
     f.    Activity Fund Transfer List
    g.    Declaration of Obsolete Items
    h.    Elementary and Secondary Contracts
     i.    Overnight Travel
     j.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda which included an amended Overnight Travel Recap provided at the table. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING SUPPORT NEGOTIATED AGREEMENT FOR FY 21-22.

Gail LoPresto made a motion to approve Support Negotiated Agreement for FY21-22. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto thanked Chief Officer of Human Capital, Patricia Balenseifen and everyone that worked on the Support Negotiated Agreement.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB FOR INTERIOR RENOVATIONS PROJECT AT LAKE PARK ELEMENTARY SCHOOL. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-76-192)

Judy Hopper made a motion to approve contract between Owner and Architect with LWPB for Interior Renovations Project at Lake Park Elementary School. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes said it was exciting to see these projects on the agenda as they resulted from the 2020 Bond, and he expressed appreciation to patrons for passing the bond. He said part of that bond included renovation and refurbishing of some of the older buildings in the district.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT OF POPE CONTRACTING, INC. AS CONSTRUCTION MANAGERS AT LAKE PARK ELEMENTARY INTERIOR RENOVATIONS PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-76-192)

Gail LoPresto made a motion to approve employment of Pope Contracting, Inc. as Construction Managers at Lake Park Elementary School for Interior Renovations Project. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING SUMMER SCHOOL AND EXTENDED YEAR PROGRAMS FOR 2022.

Gail LoPresto made a motion to approve Summer School and Extended Year Programs for 2022. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto asked what was different about Summer School and ESY programs from previous years. Dr. Rhodes indicated that the program is similar to last year where Summer School is open to all students. Federal ESSER funds make it possible to open enrollment without students needing to qualify to participate. Jay Sherrill commented that his daughter attended last year, and he saw improvement and retention of skills learned during the year. He would like to see the enhanced program continue after ESSER funds expire to enrich curriculum and to assist families through summer programs. Steve Burger asked if students were able to take courses that would allow them to work ahead of the required coursework. Dr. Rhodes said students don’t have to qualify so if there are advanced courses offered, students may enroll. Judy Hopper asked if credit recovery were a part Summer School. Dr. Keely Frayser, Executive Director of Curriculum and Instruction said that credit recovery is offered for high school students. Enrichment courses are offered primarily for elementary students.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH MPROVISE, LLC FOR FINANCIAL CONSULTING SERVICES AS INTERIM EXECUTIVE DIRECTOR OF FINANCE FOR REMAINDER OF THE 2021-2022 SCHOOL YEAR. ($700.00 DAILY FEE AND $90 PER HOUR OVER 8 HOURS, AS NEEDED FROM 22-11-005)

Charity Avery made a motion to approve agreement with mProvise, LLC. for financial consulting services as Interim Executive Director of Finance for remainder of the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Hopper nay; Burger, nay; LoPresto, nay; Avery, aye; Sherrill, aye.

The motion did not pass. There was discussion prior to the vote.

Gail LoPresto felt the proposed contracted amount was excessive and preferred the posting be filled prior to the departure of the current Executive Director of Finance. She asked when Matt Gindhart would be leaving the district. There has not been a date set for his departure. Dr. Rhodes explained that the contract was structured like when the district hired a consultant to act as an interim for the Communications Director position until a replacement was hired. He indicated the consultant, Bruce Campbell, is a retired CFO for Francis Tuttle operating his consulting business under the name mProvise, LLC. The proposed contract indicates a daily rate, the consultant would not be working every day for Putnam City.

Judy Hopper asked who would be responsible for the daily operation of the business office if the consultant didn’t work every day. Dr. Rhodes said there are two positions currently posted for the business office and the goal would be to fill the Finance Director position first and hiring a consultant as an interim Executive Director of Finance would allow more time to fill the executive position.

Steve Burger asked if two positions were being hired to fulfill the current workload being done by the Executive Director. Dr. Rhodes explained the Finance Director position remained vacant after Shannon Meeks was promoted to Executive Director. Charity Avery said that having a Finance Director would assist in the operation of the department and would make future transition easier should the Finance Director or the Executive Director leave the district.

Steve Burger asked if the district was planning changing accounting software programs and if so when. Dr. Rhodes said the administrative team has researched and narrowed the list of potential programs but wanted the Executive Director of Finance to be included in the software selection process. Gail LoPresto asked how the software programs being considered were chosen. The state provides a list of approved vendors that the district would use in selecting a software program.

Jay Sherrill requested confirmation of the executive level duties the interim Executive Director of Finance would be fulfilling if the contract is approved. Some of the duties discussed include overseeing the audit and accountability processes, reporting, and the operations of the business office. Dr. Rhodes said if the contract is approved, there would be at least a two-week transition period before Matt Gindhart’s departure. Although the contract specifies a daily rate, the consultant would not be working every day and the contract would end at the end of the fiscal year or when the position is filled.

Judy Hopper said she did not understand why the interim Executive Director was needed if a Finance Director was expected to be hired within a short period of time. Jay Sherrill said he felt it was important to have an interim Executive Director to limit the district’s financial risk. He asked if the consulting rate was in line with industry standards. Mr. Gindhart said the rate was probably slightly less than current market rate.

Steve Burger asked if the system and staff in place could sustain operations until the Executive Director position is filled. Dr. Rhodes said the staff was extremely capable but would benefit from having a leader in the interim to assist with state reporting, teacher retirement reporting, board presentations, budgets, etc.

Gail LoPresto asked how many consultants were considered. Dr. Rhodes said there were two consultants that were researched. There are a limited number of consultants available that have the expertise needed. Mrs. LoPresto suggested the audit firm might have recommendations of consultants that could be considered.

Gail LoPresto said she would prefer the district accelerate the hiring process for the Executive Director position or research additional consultants to have more options from which to select.
Jay Sherrill asked from an audit perspective, what the risk would be to the district if the position is vacant for a short period of time. Matt Gindhart said there should be no reflection on future audits because the administration would assume leadership until a replacement was found. Mr. Sherrill said his preference would be that a CPA was overseeing that responsibility until the position was filled.

Charity Avery said she was familiar with the proposed consultant and felt he was very knowledgeable.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

Gail LoPresto made a motion at 6:09 p.m. to enter into executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 8:01 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto, and Jay Sherrill and Superintendent, Dr. Rhodes met in executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING THE SUPERINTENDENT’S CONTRACT FOR 2022-2023.

Gail LoPresto made a motion to approve the contract with Dr. Fred Rhodes, saying the proposed changes would be sent to legal counsel. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 8:02 p.m. to adjourn. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, February 21, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 21, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 18, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Steve Burger arrived just prior to Tulakes presentation.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – TULAKES ELEMENTARY SCHOOL

Danyelle Speight, Principal, led the Pledge of Allegiance and Moment of Silence. She introduced music teacher, Katie Wonderly. Ms. Wonderly said a tradition of Tulakes each year during Black History Month, pre-pandemic, typically consisted of a group of 30 to 40 students preparing a dramatic presentation and performing it during an all-school assembly. A benefit of the past couple of years, Ms. Wonderly said, is this program is now converted to a virtual program, allowing each student to participate instead of just a few students. She said each grade level puts together their own video and it’s fused into one video and enjoyed by the entire school. She shared a few inspirational clips from February 2021 and 2022 videos with the board and audience.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

We often talk about how blessed we are in Putnam City to have outstanding educators working throughout our District.  We see it every day when we walk into any of our schools and see how hard everyone is working to provide our students with an exceptional education.  Tonight, I’d like to highlight this year’s top five Excellent Educators as chosen by the District Teacher of the Year Committee.  They’re also the finalists for our Teacher of the Year award.  This year’s top five educators are Kim Robertson from Central Elementary, Lindsay Johnson from Western Oaks Elementary, Angela Farris from Western Oaks Middle School, Mercedes Daniel from Tulakes Elementary and Delois Byrd from Arbor Grove Elementary.  Congratulations to all of you.
 
Today marks the start of an important week at our State Capitol.  It’s Public Schools week, which is planned each year to help highlight the importance of Public Education around the country.  This morning, I was honored to join Judy Mullen Hopper, several of our District educators and some of our amazing high school students for their meetings and a news conference with State Superintendent Hofmeister. We can all participate in Public Schools week here in Oklahoma by sharing the importance of our public schools with our legislators.
 
Our District was recently named the 6A state runner-up for the Oklahoma’s Promise scholarship program.  That means we had the second highest number of graduates who met the requirements for the annual scholarship program.  We are very proud of this great honor.
 
I also want to mention that thanks to a Board Action taken last month, Putnam City has had at least 62 new substitute teachers apply to the District.  February is the first month of our stipend to increase District substitute pay, and it’s already having a major impact.  Thanks to our Board for approving that stipend.
 
Finally, I wanted to take a minute to highlight a truly heroic act by one of our outstanding employees.  On February 8th, bus driver Bob Olmstead was on his normal afternoon route when he smelled smoke in the cabin of the bus.  Mr. Olmstead, a 29-year veteran of our District, immediately put his safety training into practice.  He pulled the bus over and safely evacuated the four students who were inside.  Oklahoma City Firefighters who were on the scene credited Mr. Olmstead with saving the lives of the students who were inside.  Mr. Olmstead and his wife are here with us tonight.  On behalf of our entire District, I’d like to thank Mr. Olmstead for his heroic efforts earlier this month.

After Dr. Rhodes report, Mr. Shbrone Brookings, Executive Director of Operations, shared a video from News 9, interviewing Mr. Olmstead and parents regarding the bus incident. Mr. Brookings honored and presented Mr. Olmstead with a Charleston’s gift card, donated by the Putnam City Foundation, and a Hero Award plaque.

Jay Sherrill, on behalf of the Board, thanked Mr. Olmstead for his everyday excellence, actions and training he brought to the table.

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper shared she was recently at Hilldale Elementary watching their archery tournament, coached by Mr. Charles Lance. She said lots of students were involved in this activity. Another event, Ms. Hopper attended was Afghan Parent Night, hosted at Tulakes Elementary and organized by Gracie Rameriz, Family and Community Engagement Coordinator. She expressed it was well-attended and heartwarming to see how the parents felt about our involvement. Mrs. Hopper said she recently had a conversation with Western Oaks Elementary Principal, Stephanie Treadway, regarding a recent event where the apartment complex next to the school lost heat. She said when the school found about it, the school and two teachers in particular, Mick Hoggatt and Grace Mercer, contacted social media. She said before the end of the day coats, blankets and food were donated and a nearby clinic also became involved. Mrs. Hopper said it was an amazing event, “just one of our schools, doing something kind for others.” In conclusion, Mrs. Hopper shared she had the privilege of being at the State Capitol this morning, participating in Public School Week along with six Putnam City West Student Council students. She said they visited state-representatives, including our own Tammy West. She mentioned some of the students signed up to be pages. On their way out, Mrs. Hopper shared they were able to meet and shake hands with Governor Stitt. She also spoke of State Representative, Tammy West’s bill on community schools. She said it’s already in place in Austin and Union Public Schools. Ms. Hopper explained it would begin as a pilot program and mean a person on our staff would oversee all our schools making sure students have all resources necessary and more federal funding for the program. It could entail having food banks and clinics on hand, afterschool programs, help with college enrollment and help for parents and more. Mrs. Hopper mentioned to Representative West, Putnam City would be happy to volunteer to be the first pilot for her.

Mr. Burger spoke about how emotional it was to learn about the bus fire. He said his first thought was about the kids. He mentioned for 40+ years, as a teacher and a coach, he was involved in bus driving and knows the training that is required and how dedicated the drivers are. He expressed how proud he was of Mr. Olmstead’s response and how the students responded. He said it goes back to relationship building and every member, whether it’s a custodian, resource officer or bus driver, is a part of a “team that makes it all work.”  Mr. Burger shared athletic regionals and state for wrestling and swimming were currently in progress. He recognized Putnam City High for their five wrestlers who qualified for state, and said it was exciting one was a girl. He encouraged everyone to attend and support upcoming basketball regionals hosted by Putnam City North and Putnam City West High Schools. In conclusion, Mr. Burger mentioned there are many bills out there regarding public education. He reminded everyone of the importance of advocating for public education and encouraged everyone to write or call your legislators. He said public education is under attack and we have to stand up for ourselves.

Gail LoPresto said Mr. Bob Olmstead has been a friend of the board for a long time and thinks it’s great he attends board meetings. She also mentioned Mr. Olmstead is part of support negotiations. Mrs. LoPresto recognized his wife, Donna, who was in attendance, and who is also a bus driver for Putnam City, in her 12th year.  She praised Mr. Olmstead for his efforts and said when she learned he was the driver, she knew we were in good hands. She expressed appreciation for what Mr. and Mrs. Olmstead do. Mrs. LoPresto said the Tulakes presentation was fantastic and said they make a big difference in lives of a lot of kids. Mrs. LoPresto thanked board member, Judy Hopper for always bringing legislative updates. Mrs. LoPresto expressed interest in finding out more information about the possible startup of a combined Mayfield and Western Oaks golf team.

Charity Avery thanked Tulakes for their presentation. She said she absolutely loved seeing all the children featured. She mentioned she especially enjoyed the little girl with a bit of sass! Mrs. Avery emotionally thanked Mr. Olmstead for his heroic efforts. She said when she saw the video, she was brought to tears, thinking of the possibility of her daughter being on that bus. She said she knows the parents truly appreciate him too. Mrs. Avery also expressed appreciation to all the administrators, principals, teachers and staff. She acknowledged everyone works long hours and deal with difficult situations, but said she knows everyone is doing the best they can. Mrs. Avery encouraged everyone to attend upcoming musicals, games and other school programs. She mentioned sometimes students may not have a parent or relative in attendance and having a teacher or someone there to support them is important and appreciated.

Jay Sherrill spoke of the parent-teacher conferences that occurred the past week and gave shout outs to PTO’s for their support, to the teachers for staying late and knowing the importance of parent engagement and to administrators for making the buildings a nice place to be. He said it was a lot of fun.

Mr. Sherrill asked board member, Judy Hopper, to share the best way to contact state legislators. She confirmed email was the easiest, since the response time is generally quicker. Ms. Hopper said phone calls may take longer to receive a response and that representatives also love in-person visits. Mr. Sherrill shared most people don’t know how to reach out, but said it’s not a difficult task to contact your legislator and encouraged everyone to do so, because it does make a difference.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on February 7, 2022
        b.    Purchase orders dated February 2, 2022 through February 15, 2022 inclusive for the 2021-2022 school year
        c.    Financial Reports
        d.    Activity Fund Transfer List
        e.    Declaration of Obsolete Items
        f.    Renewal of Agreement with Employee Evaluation Systems, Inc. for TLE Observation and Evaluation System for teachers and administrators. (Not to Exceed $53,132.50 from 23-11-107)
        g.    Elementary and Secondary Contracts
        h.    Overnight Travel
        i.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger asked for clarification on g. regarding Putnam City North upcoming band trip contracts. He asked if they were funded through Activity accounts. Dr. Rhodes confirmed they come out of Activity Funds, with money raised through fundraisers.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A.  Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY EF – ATTENDANCE.

Judy Hopper made a motion to approve revisions to District Policy EF – Attendance. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
T

here was discussion prior to the vote.

Steve Burger mentioned from a classroom standpoint this policy appears to be more suggestion than policy. He wanted to know if this needs to be revised to have something that has more consequences for excessive non-attendance.
Jay Sherrill questioned if this would be related to Policy EF being looked at tonight, or should the holistic ramifications be dealt with through a separate policy. Gail LoPresto asked if there was a regulation. Dr. Rhodes stated this change tonight only had to do with distance learning. He also stated there is a grading policy, which is separate from attendance. Mr. Burger said in the past they were one in the same, but it had been dropped since grades earned cannot be taken away.
Jay Sherrill asked our district’s attorney, Laura Holmes, if there was something from a Board Policy with punitive action regarding attendance or if it was under a disciplinary policy. Ms. Holmes said it has changed over time to allow more flexibility. She explained the original policy may have had more of a penalty, but when that happens the board policy would take away the discretion of the administrator to determine any consequences. She stated administrators need to be able to take into account any circumstances that may be affecting the student. In addition, Ms. Holmes mentioned we now have the virtual piece to consider.
Judy Hopper said a parent letter is sent regarding truancy and Barb Crump, Executive Director of Elementary Education, confirmed the letter states parents could be turned over to the District Attorney’s office. Cory Boggs, Executive Director of Information Technology, added we have a District Truancy Officer who looks into situations to determine why students are not in school.
Laura Holmes read policy. EFR1 regarding student absences and tardiness which listed rewards for high school students for good attendance and absences not counted; such as ACT, college visits and funerals.
Jay Sherrill suggested the board get a copy of the policy and related regulations to see if needs are being met and if any language needs to be revised. He also stressed the importance of anything that comes up as a board and is discussed publicly to account for flexibility to not punish a student due to extenuating circumstances.
Dr. Rhodes reiterated what Laura Holmes stated regarding making changes to regulations and policies when a change needs to be made. He also said there have been times when some things have been moved into board policy.
Dr. Rhodes praised our District Truancy Officer for his hard work in contacting and working with parents to keep students in school. Dr. Rhodes said there are a lot of different situations, including students working and raising themselves. He said we will be happy to look further into this.
Gail LoPresto asked if the board wants to vote on this tonight. Jay Sherrill reminded the board a motion and a second was already made, therefore a vote needed to be taken. Steve Burger asked to table the motion. Laura Holmes said the person who made the motion could withdraw their motion. Judy Hopper originally made the motion and withdrew her motion.
Cory Boggs commented this revision was specifically about fixing a virtual problem. He encouraged the board to vote on this tonight, if possible, and come back later with changes. Mrs. Hopper agreed with Mr. Boggs and made another motion to approve the revision, but said she agrees it does need to be looked into further to come up with a plan.
Jay Sherrill suggested we send out the regulation to be reviewed. Steve Burger asked Cory Boggs if this was to make sure kids go virtual and stay logged in. Mr. Boggs explained it’s the legal way attendance is taken and determining they are present.
Steve Burger seconded the motion again.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO CITY OF OKLAHOMA CITY AT DOWNS ELEMENTARY FOR WATER AND WASTEWATER SYSTEMS.

Gail LoPresto made a motion to approve granting an easement to City of Oklahoma City at Downs Elementary for water and wastewater systems. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
The Board agreed to change the order of discussion and possible vote on Items #9 and #10.

ITEM #10 – DISCUSSION AND POSSIBLE ACTION REGARDING ADMENDMENT TO JROTC AGREEMENT AT PUTNAM CITY WEST TO ESTABLISH A 4-YEAR CYBER PILOT PROGRAM. (1/2 INSTRUCTOR SALARY FROM 23-11-000)
Steve Burger made a motion to approve the amendment to JROTC agreement at Putnam City West to establish a 4-year Cyber Pilot Program. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger said this was great.
Gail LoPresto invited and introduced Sr. Army Instructor Jimmy Thomas. Sr. Instructor Thomas said he is currently at Putnam City West, but very likely will be the first Cyber Instructor for this new program.
Mr. Burger asked if this program would give students the opportunity to obtain their license. Sr. Instructor Thomas confirmed it would and will be tied to industry certification.
Jay Sherrill mentioned he noticed this program was set up for two possible instructors and asked if he anticipates for this program to grow. Sr. Instructor Thomas explained Cyber Security is currently the fastest growing industry in the world and the first two instructors insure there will be two instructors for every program. He explained some of the programs starting this pilot don’t have a traditional JROTC yet. To ensure each program has two instructors, Mr. Thomas said the Army will be fully funding the second instructor. He also said the first year or two will be assessing and evaluating, so will likely not grow much until year four.
Gail LoPresto asked about getting something at Putnam City North. Shelly Roper confirmed it is being considered, but an application for Putnam City North has not been submitted yet.

ITEM #9 – DISCUSSION AND POSSIBLE ACTION REGARDING THE SUPERINTENDENT’S EVALUATION PROCESS AND DISTRICT POLICY DB.

Jay Sherrill began by stating the board wants to be aligned with the process, the tools and forms used to evaluate the Superintendent. He stated board members have expressed not being excited about the current process that was adopted a few years ago and it needs to be discussed openly. Ideally, he shared, he would like to move forward by ether adopting an old process, keep the current process or maybe establish a committee to adopt a new process.
Mr. Sherrill opened up discussion to Board members and also confirmed a motion was not needed since this was a discussion and possible action.
Judy Hopper suggested building a rubric from the job description. Jay Sherrill asked about the possibly of missing things in regard to the way the district operates, such as COVID, that may not be listed in the job description. Mrs. Hopper confirmed the last line of the job description covers these items by stating “performs such other tasks.” She shared she formatted a document of items using the job description that is more detailed than the current board policy, but also mirrors it. She suggested the board look it over and use it as a framework. She said it’s not something a decision needs to be made on this evening.
Jay Sherrill commented the board needs to reflect policy DB because there is language that was updated when the policy changed, but still has the old form and things in it that aren’t exactly what the board adopted and has been doing the past three years. Mr. Sherrill continued by saying regardless of what happens, the board policy needs to reflect it moving forward. He also stated it needs to be a fair evaluation tool and agreed upon by all, including leveraging input by the Superintendent.
Gail LoPresto said there needs to be a starting point and was impressed with Mrs. Hopper’s document. She also suggested having the Human Capital committee work on this. Mr. Sherrill said he wasn’t sure there was a Human Capital Committee, but said a committee could be established to bring recommendations to the board. It was suggested that Patricia Balenseifen, Chief Executive of Human Capital, serve on the committee due to her leadership in Human Relations and with her expertise in a good evaluation process. It was also recommended that Dr. Rhodes serve on the committee. Mrs. LoPresto asked if a Human Relations Committee is the correct choice to work on this. She suggested having two board members work on the process, stating it would take a lot of time and work. She agreed Dr. Rhodes, as a key player, should play a part, but maybe not in the initial research and development.
Mr. Sherrill said to keep in mind this would be the process in which a future board would leverage this action. He also reminded the board, out of respect for OSSBA, a lot of effort was put into the current tool mirroring OSSBA and said it’s used by many districts. He stated there was a reason the board adopted it in the first place, but confirmed the board gets to decide the process it uses.
Mrs. LoPresto suggested there be more discussion once a board committee looks at developing their own evaluation process. Mr. Sherrill reminded the board it would entail developing some type of rubric, ability and the process in which it is implemented.
Laura Holmes reminded the board there are state regulations that mandate certain areas in which an administrator has to be evaluated.
Gail LoPresto mentioned she didn’t know who changed the policy when the instrument was changed. Jay Sherill said he believes there were some revisions, but doesn’t think it reflects the policy and process that was adopted.
Laura Holmes expressed concern over the policy stating the process will be concluded before consideration of the Superintendent’s contract. She went on to explain previously when the Superintendent was on a three-year contract, it was less of an issue because you were adding on at the back each year.
Gail LoPresto explained during COVID, having to meet through Zoom, the board was unable to follow the current process. Laura Holmes said she had many districts have the same problem because they didn’t want to do the Superintendent’s evaluation through Zoom. She went on to say, Dr. Rhodes’ contract is renewed annually so wherever the evaluation process is, it needs to finish by January or December. Ms. Holmes said the current evaluation has not been completed and current policy says it has to be done by June. She also explained policy also states it must be done before the Superintendent is rehired. Ms. Holmes confirmed the evaluation still has some parts that need to be completed but said it should come to a conclusion when everyone signs off, Dr. Rhodes receives it and it’s completed during this fiscal year.
Laura Holmes said if the board chooses to do something different it should begin in July and be completed by next January or February at the latest. Jay Sherrill commented half the year is over by then, which makes it difficult. Ms. Homes agreed and reiterated if the board wants to hire the Superintendent in February, the evaluation has to completed by that time.
Steve Burger asked about state laws. Ms. Holmes explained historically, April 10 was the deadline to let teachers know whether or not they’ve been rehired, administrators, February or March and Superintendents, January or February. She said the law changed a number of years ago to the first Monday in June to let teachers know. Ideally, she said, you want to complete evaluations, prior to letting teachers know. Laura Holmes also mentioned that the district doesn’t want to wait too late to rehire staff so as not to lose administrators and teachers to other districts due to timelines.
Gail LoPresto mentioned she remembers doing the Superintendent evaluation in May. She said for last four quarters she thought they were good, and that should be the year, because of COVID and how crazy things were. Jay Sherrill confirmed the board was good because they met four times a year to go over modules. He said the year before, the prior Board President decided due to COVID, they wouldn’t meet, but the board still came together in June, possibly April, and did the entire evaluation process and filed it in the Superintendent’s book. He also said the board discussed when to meet and review the evaluation modules and has followed the schedule.
Mr. Sherrill stated each year the Superintendent gets 4 formal evaluations over different modules and they are filed. He said even though it’s not the board’s policy, this should meet the letter of the law. Laura Holmes said there was no requirement under the law that requires a written evaluation of the Superintendent, however the Board’s policy has that procedure.
Mr. Sherrill explained the current board came together 3 years ago and adopted a new policy that has been followed ever since, even though the changes weren’t reflected. He agreed the Board needs to figure it out. Mr. Sherrill said the Board agreed to a process and has followed the process. Laura Holmes agreed and said it’s just the timing was off. Both Mr. Sherrill and Mrs. LoPresto agreed with her. Mrs. Holmes stated others have also been off because of COVID, but said it was less of an issue when it is an ongoing contract, opposed to a 1-year contract.
Steve Burger wanted to know if the Board violated the policy because of voting on the contract prior to completing the evaluation. Laura Holmes answered the policy was violated, but it was not a violation of the law. Ms. Holmes explained it doesn’t undo or negate what was done.  Jay Sherrill stated going forward it can and should be corrected. Gail LoPresto wanted confirmation there was a 1-year contract with Dr. Rhodes. Ms. Holmes confirmed there was.
Jay Sherrill asked the board if they wanted to keep the policy the way it is today and start following it with changes to the process to match the policy or establish a committee to look into a new tool and new process in which the committee can bring a recommendation to the board to be discussed and agreed on. Gail LoPresto agreed this should be done. Steve Burger also was in favor of a committee. Judy Hopper suggested using the OSSBA to finish off this year.
Judy Hopper asked for the Board to abide by the policy in the future, how can it be made to work if the Board wants to do the Superintendent’s contract by February/ Jay Sherrill said a multiple year contract could be signed. Laura Holmes suggested the evaluation period could be from January to December. She said you could go over the fiscal year, but the board would need to designate what periods of time to evaluate. Gail LoPresto asked what this has to do about a multi-year contract. Laura Holmes explained the time frame of evaluating a multi-year contract opposed to a 1-year contract. Gail LoPresto shared there has only been 1 multi-year Superintendent in the past 25 years, Dr. Randy Dewar. She said all Superintendents wanted and were on a 1-year contracts.
Jay Sherrill verified the Board will continue with the current process for this fiscal year. Laura Holmes confirmed once the Board knows what they want to do as far as an evaluation tool, the policy could be made to fit within the timeframe as the evaluation. Board Members were in agreement.
The Board discussed forming an evaluation committee and having Dr. Rhodes, Patricia Balenseifen and Laura Holmes involved. The Board will provide a preliminary framework for the evaluation committee to utilize. Jay Sherrill said he will reach out to Board members individually to establish the committee. He said the next step would be for the committee to bring recommendations to the board to be discussed.
Mr. Sherill thanked Laura Holmes for her expertise and input.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2022-2023 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL AND SHELLY ROPER PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

Gail LoPresto made a motion at 6:06 p.m. to enter into executive session for the purpose of discussing renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:31 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members, Charity Avery, Steve Burger, Judy Hopper, Gail LoPresto and Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2022-2023 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, JEFF BARDACH, CORY BOGGS, SHBRONE BROOKINGS, BARBARA CRUMP, DR. KEELY FRAYSER, SCOTT MCCALL AND SHELLY ROPER.

Gail LoPresto made a motion to renew employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #15 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:32 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

 

SPECIAL BOARD OF EDUCATION MEETING
Wednesday, March 2, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Wednesday, March 2, 2022 at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Monday, March 1, 2022 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 12:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Judy Hopper and Gail LoPresto; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Board Member, Steve Burger was absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $9,200,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THIS SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.

Jordan Smith, financial advisor at Stephen L. Smith Corporation, provided details of 3 bids that were submitted. He also provided a list of recent bond sales for comparison and commented that the bids submitted were in line with current market rates. He said the district had forecasted conservatively for a 3% interest rate and that the interest rates submitted on the bids were less than projected. The bids submitted:

     Bids Received                                        Net Interest Cost        Interest Rate
    The Baker Group, Oklahoma City, OK    $508,700.20                1.579814
    RW Baird & Co., Milwaukee, WI              $600,438.00                1.864714
    Bank of Oklahoma                                   $614,238.00                1.907571

Charity Avery made a motion to accept the low bid from The Baker Group, Oklahoma City, at an interest rate of 1.579814 percent on the Sale of the $9,200,000 General Obligation Combined Purpose Bonds, dated: April 1, 2022. Gail LoPresto seconded the motion. Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $9,200,000 BY THIS SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.

Charity Avery made a motion to authorize the issuance of the $9,200,000 General Obligation Combined Purpose Bonds, dated: April 1, 2022, and fixing other details for the issuance of said bonds. Judy Hopper seconded the motion. Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Mr. Smith said this motion allows Stephen L. Smith Corp. to complete the necessary registrations and legal documents to complete the bond sale transaction.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

At 12:12 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion.Vote: Hopper, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, March 7, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 7, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – KENNETH COOPER MIDDLE SCHOOL

Jason Burkhart, Principal, led the Pledge of Allegiance and Moment of Silence. He thanked Dr. Rhodes and the Board for allowing him to brag on Cooper Middle School. He stated it was an honor for Cooper to be represented during Youth Arts Month and shared fine arts has always been important to him. He said Cooper Middle School takes great pride in their performing/visual arts programs.

Mr. Burkhart introduced Orchestra Director, Sara McKean, and said over the past two years, Ms. McKean has done an amazing job of rebuilding their program. He congratulated her on recently being appointed the district’s new Silver Springs Director and said under Ms. McKean’s direction, Cooper’s orchestra enrollment has tripled. Mr. Burkhart also shared they earned superior ratings at OSSAA contests and had 6 members qualify for North Central Honors Orchestra.

Director, Sara McKean thanked the board for allowing them to share their music and said it was special to them. The orchestra played two pieces they performed at state contest this past week.

Board President, Jay Sherrill, thanked Mr. Burkhart, Ms. McKean and the orchestra for a fantastic performance and said, “Student performances were always the best part of any board meeting.”

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS.

Brandy Ball, Fine Arts and Gifted Coordinator, explained Youth Arts Month is a nation-wide celebration of the arts. She said thinking about our new district logo and how wonderful it is to be able to come together and perform again. This year’s theme for our Youth Arts Month celebrations is “VISIBILITY.”

Highlights of tonight’s Putnam City’s Youth Arts Month program included:
1.    Art work displayed throughout the building
2.    Silver Strings Quartet directed by Sara McKean
3.    Kenneth Cooper Orchestra performance directed by Sara McKean
4.    Elementary video music performance from Northfest, featuring students from Ralph Downs, Harvest Hills, Will Rogers, Dennis, and Wiley Post singing “Dancin’ on the Rooftop.”
5.    Putnam City West Trumpet Quintet performance, under the direction of band chair Charya Wolfe (Director, Edward Hudson, was not present due to a musical rehearsal.)
6.    And the opening number from the Putnam City High School’s musical, “Once on this Island,” directed by Allyson Kubat.

Ms. Ball recognized the following Fine Arts District Team Chair Leaders. She praised them for working above and beyond the classroom to support all our fine teachers and students.

Emily Funkhouser – Elementary Music
Doug Flemming – Performing Arts
Alicia Underwood – Elementary Visual Art
Kristin Geist – Orchestra
Laura Ogles – Secondary Visual Art
Stephanie Keegan-Moring – Secondary Vocal Music
Charya Wolfe – Band
Sara McKean - Silver Strings

Emily Funkhouser, music teacher at Ralph Downs Elementary, read the following Youth Arts Month Proclamation:

Youth Arts Month Proclamation

WHEREAS, arts education contributes powerful educational benefits to all elementary and secondary students including the following:
•    Fine Arts education develops students’ creative problem-solving and critical- thinking abilities;
•    Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
•    Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
•    Fine Arts education reinforces and brings to life what students learn in other subjects;
•    Fine Arts education interrelates student learning in production, history, communication, citizenship and aesthetics.

WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;

THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.

NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.

Ms. Funkhouser asked Board President, Jay Sherrill, with the board’s consideration and vote, to approve this proclamation declaring March as Youth Arts Month.

Brandy Ball presented the 2022 Putnam City Youth Arts Month Visual Art Showcase Winners with certificates. The three special honorees and recipients were:

Northridge Elementary: Noemi Martinez, 5th grade, teacher - Amanda Davis
Cooper Middle School: Sydney King, 8th grade, teacher - Meleia Meyer
Putnam City Academy: Emma Renton, teacher - Steve Whitfield.

Ms. Ball encouraged everyone to view the Youth Art Month student gallery displays throughout the administration building and at school sites around the district. She extended an invitation to attend musicals, plays, concerts, and events around the district this month. She said posters were displayed above the sign-in table with details and dates.

Ms. Ball was excited to announce London representatives were visiting Putnam City North High School on Wednesday to officially invite our orchestras and bands to participate in their 2023-2024 New Year’s Eve celebrations. She congratulated our directors and students whose dedication to music earned them this honor and opportunity.

Ms. Ball said on March 15th the Skydancer Bridge will be lit in honor of Putnam City Arts.
She also invited everyone to attend the annual District Fine Arts Festival on May 7th at Putnam City North High School.

In closing Ms. Ball thanked everyone for attending.

President, Jay Sherrill, thanked Brandy Ball and everyone for their performances.

Gail LoPresto made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #4 – SUPERINTENDENT’S REPORT

Last week included one of my favorite events of the year, an opportunity to honor our amazing Putnam City educators at the Teacher of the Year presentation.  At our last Board meeting, I highlighted our top five excellent educators as chosen by the Teacher of the Year Committee and tonight I’m honored to recognize Delois Byrd as the 2022 Putnam City District Teacher of the Year.  Mrs. Byrd is a Special Education teacher at Arbor Grove Elementary and as Principal Brenda Davis recently said, has helped countless kids learn to read. Interesting enough, I was able to meet the younger brother of Delois, who flew in just to be at the Teacher of the Year event to congratulate his sister.  He shared with me a story from their childhood. Delois, a couple of years older, had first learned to read and expressed her excitement. She said to him, I have learned to read, and I will also teach you to read because it opens a whole new world.  How cool is that!  Her first student was her younger brother.  Congratulations to Mrs. Byrd.  You make us Putnam City Proud!
 
Last month, the State Department of Education made several million dollars available for Oklahoma classroom teachers through a partnership with Donors Choose.  I’m pleased to report tonight that 176 of our teachers had their projects funded for a total of more than $93,000.  Thanks to our teachers for participating and helping attract this great investment in our students.
 
I’m also very excited to share that our new Putnam City logo recently won a major award.  The Addy’s are advertising’s version of the Emmy or Grammy awards.  Our new branding was awarded a gold Addy in the logo design category for Oklahoma and now moves on to the District and National awards later this year.
 
We have some great sports news too.  Our PC West boy’s basketball team advanced to the State Tournament.  The Patriots open state play on Thursday afternoon at OU in Norman.  Good luck to them!  I also want to highlight the PC West girls and PC North girls and boys teams who all made it to the Area Tournament last weekend.  We’re proud of all of our PC Teams!
 
Finally, as we are on the eve of Spring Break, I want to thank everyone in our District for your continued hard work and support.  There’s no question this has been one of the most challenging school years any of us have experienced, but our amazing educators have continued to keep a positive attitude and bring their absolute best to our Putnam City classrooms each day.  Our kids are benefiting for your efforts each and every day and we appreciate you.  I hope everyone is able to get away to rest and re-charge during the break.  When we return in a couple weeks, we’ll have just nine weeks left in the school year!

Dr. Rhodes thanked PCACT and the Foundation for their involvement in putting on Teacher of the Year event.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Judy Hopper thanked each of the student groups that performed and spoke of the importance of fine arts in our student’s education. Mrs. Hopper also talked about the importance of social emotional learning tools provided to our teachers and how they can help in our classrooms. Mrs. Hopper commented about an email sent out by Sarah Tempest, District Testing and Counselor Coordinator, to principals with information regarding the website, “We.org.” She expressed how easy it was to use and the fabulous content and activities it offers.  She also shared last week she participated in a presentation by the SEC committee with Dr. Kevin McPherson and Dr. Gregory McPherson. She said the workshop entailed social/emotional engagement and expressed it was so good she felt like she was on a retreat. Currently, Mrs. Hopper said the doctors are working with students at Putnam City North, Tulakes Elementary and Coronado Elementary.  Mrs. Hopper provided a legislative update saying that we need to keep an eye on Senate Bill 1442 currently under consideration. The bill prohibits public schools from using certain funds to promote concepts of social emotional learning. Ms. Hopper also encouraged anyone who has a YES! Grant need, to please submit them to Jennifer Seal, Putnam City’s Foundation President. She closed by congratulating teacher Kim Tran at Rollingwood for her Black History presentation last week.

Steve Burger thanked the groups for their outstanding performances.  Mr. Burger also congratulated the visual art winners. He read an email he received from retired administrator-teacher, Jacky Parish, who currently subs for our district. Mr. Parrish thanked the board for approving Substitute Covid Stipends for February and March and spoke of the increased number of substitute teachers the district is getting and the positive impact. Mr. Parrish expressed hope for it to continue the rest of the school year. Lastly, Mr. Burger shared concern over current hardship situations our students and their families may be facing due to prices on the rise.

Gail LoPresto started by saying how proud she is to be part of a District that values the Fine Arts like Putnam City. She said we are known for our Fine Arts programs. She congratulated Coordinator, Brandy Ball, principals and teachers for their hard work and efforts. Mrs. LoPresto stressed It’s not something that happens everywhere and it’s so important to our student’s education.

Charity Avery also thanked everyone for their performances and said how great they were. She mentioned all the competitions that have occurred these past few weeks and congratulated each student on their hard work, dedication and amazing results. Mrs. Avery publicly recognized Western Oaks Middle School teacher Mark Fuller who is retiring from the district this year. She shared Mr. Fuller taught several members of her family and said he has done a wonderful job for our district and will be truly missed.

Jay Sherrill commented that you don’t have to look far to find excellence in the performing arts, athletics or any of our many extra-curriculars our district offers. He said this is a wonderful time and year, but it’s just one month and we have excellence happening all year-around. Mr. Sherrill encouraged everyone to support these events and activities. He shared it’s so great to see how the arts have impacted his family personally, as well as district families and said he loves to be part of a district that cares so much and continues to invest in our students, families and community. He thanked teachers for making it happen.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on February 21, 2022
        b.    Minutes for special board meeting on March 2, 2022
        c.    Purchase orders dated February 16, 2022 through March 1, 2022 inclusive for the 2021-2022 school year
        d.    Financial Reports
        e.    Activity Fund Cash Summary
        f.    Elementary and Secondary Contracts
        g.    Out-of-State Trips
                i)    Putnam City High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
                ii)    Putnam City High School Air Force JROTC cadets to Orlando, FL on May 23-27, 2022 to tour the Kennedy Space Center and the Naval Air & Space Museum
        h.    Overnight Travel
        i.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A.  Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.

Judy Hopper made a motion to approve renewal of employment for certified administrators as listed on Attachment B for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
Jay Sherrill thanked administrators and said he appreciates their hard work.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION TO APPROVE REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

Judy Hopper made a motion to approve Revised Federal Claims Approved Signatures for the 2021-2022 school year. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye

Dr. Rhodes commented on items #9 and #10 and explained anytime there is a change in the business office, we have to have board approval for the new person to be able to certify and approve certain expenditures. He said these particular items will entail additional federal funds that we will be receiving called American Recovery Program.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO APPROVE REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

Gail LoPresto made a motion to approve Revised Emergency Federal Claims Approved Signatures for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF FINANCE AND A HEAD FOOTBALL COACH AT PUTNAM CITY WEST PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

Gail LoPresto made a motion at 5:48 p.m. to enter into executive session for the purpose of discussing employment/appointment of an Executive Director of Finance and a Head Football Coach at Putnam City West pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:59 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Steve Burger, Gail LoPresto, Charity Avery, and Jay Sherrill; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen met in executive session for the purpose of discussing employment/appointment of an Executive Director of Finance and a Head Football Coach at Putnam City West pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF FINANCE.

Gail LoPresto made a motion to employ/appoint Ryan Spilman as Executive Director of Finance. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO EMPLOY/APPOINT A HEAD FOOTBALL COACH AT PUTNAM CITY WEST.

Judy Hopper made a motion to employ/appoint Willis Alexander Jr. as Head Football Coach at Putnam City West. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, nay; Sherrill, aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

Gail LoPresto made a motion at 7:00 p.m. to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:27 p.m., Board President, Jay Sherrill acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Steve Burger, Gail LoPresto, Charity Avery, and Jay Sherrill and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #18 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:28 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 8, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 8, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 4, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.

Dr. Fred Rhodes welcomed board and administration members and began the discussion by reviewing the current strategic plan developed during the 2016-2017 school year.

Insert Graphic Here:
 

He gave some examples of goals that had been achieved:
•    Virtual, on demand professional development
•    Advanced degrees – many district and site administrators working toward doctorate degrees
•    Student access to appropriate technology on demand
•    Robust STEM program
•    Excellent administrator internship program
•    Childcare for employees

The district is still working toward some of the goals included in the previous strategic plan:
•    Community partnerships to provide wrap around services for students and their families
•    University partnerships
•    Staff diversity

Dr. Rhodes said the district started the planning process last year with the development of the new “Go Boldly” logo. During that time, stakeholders were surveyed and provided Information that was used to develop the rebranding and new logo. The administrative team then used that information to provide a framework as a starting point for the strategic plan. Brandon Carey with OSSBA will lead the board in a process to review the framework and to provide feedback that will then be used to develop the final strategic plan.

Executive Director of Operations, Shbrone Brookings presented the proposed vision and mission statements.

Proposed Vision Statement: To be an inclusive home for all students, served through innovation and excellence for success in life. Key words from rebranding surveys to develop the proposed vision included: home, inclusive, excellence and innovation.

Proposed Mission Statement: To provide a transformative experience that ignites a passion for learning, sparks imagination, and empowers student to achieve personal success and enrich the community. The key concepts incorporated in the mission statement included: ignite, spark, passion, empower, transform, achieve, successful, enrich.

Dr. Keely Frayser, Executive Director of Curriculum, Instruction & Assessment, presented three focus areas the administrative team felt were important to identify before developing specific goals. The focus areas incorporate everything the district does that impacts students, both directly and indirectly. The proposed focus areas are:
•    Empowerment – Relationships and School Culture/Climate
•    Excellence – Academics and Beyond
•    Environment – Resources

Empowerment would include all student services including non-academic areas and all forms of internal and external communications.
 
Excellence would incorporate curriculum and instruction, professional development, and all extracurricular activities.

Environment includes all resources utilized by the district to support students and staff. Shbrone Brookings mentioned the infrastructure works together to provide for the whole student. Some of those departments and services mentioned were facilities, human resources, technology, food service, financial services, etc.

Brandon Carey then reviewed the proposed vision statement and encouraged board members to share their responses to the statement and to provide additional ideas they would like to include in the vision statement. Board members then discussed and recorded all ideas for reference in developing the final vision statement at a future meeting.

Feedback regarding the vision statement included incorporating the “Go Boldly” slogan into the statement. Also discussed was the importance of communication and overcoming language and cultural barriers to engage the community and all parents. Board members also discussed that the vision statement needs to be adaptable for the future.

Mr. Carey then led the board through the same steps for the proposed mission statement. Again, all ideas and explanations were listed so they could be referenced later for developing the final mission statement.

The board discussed that safety of the students and staff is extremely important and suggested that might need to be added to the mission statement or perhaps emphasized in the “focus areas.” They discussed that celebrating diversity, inclusion and equity is necessary to prepare students for real world experiences and should be embodied in the strategic plan.

Mr. Carey also began the process for the three proposed focus areas. The board was still discussing the first focus area when the meeting was adjourned.

ITEM #3- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 7:01 p.m. Gail LoPresto made a motion to adjourn. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

SPECIAL BOARD OF EDUCATION MEETING
Monday, March 21, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 21, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, March 10, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.

Dr. Fred Rhodes welcomed board and administration members and Brandon Carey with OSSBA. Brandon Carey did a brief review of the feedback provided at the March 8, 2022, meeting of the proposed vision and mission statements and the proposed focus areas. Board members were given an opportunity to expound upon the feedback from the previous meeting. Every idea was captured so that it could be reviewed and considered as the strategic plan is completed.

Board members picked back up with the proposed “Empowerment” focus area and reviewed their feedback and added some new ideas for this area. Empowerment refers to relationships and school culture or climate. Non-academic student services and communications (internal and external) are examples of components of the “Empowerment” category.

Some of the discussion centered around “Empowerment” focus included:
•    Providing schools with wrap around services to meet the whole needs of the student.
•    Inclusivity and equity of services and opportunities for all students regardless of cultures, languages, disabilities, etc.
•    Study census and demographic information to be proactive in anticipating and/or responding to trends and changes for future. (Example: where is the population growth and allocating resources to those areas.)
•    Make certain identifiable goals are measurable.
•    Expanding services to include more vocational programs, social emotional learning, alternative programs; extracurricular activities to keep students engaged.

Brandon Carey then invited board members to provide their responses to the next proposed focus area “Excellence.” This category includes academics but also applies to all activities, clubs, sports, organizations, and competitions that students can participate in. Board members were encouraged to add all new ideas to be considered within this category. Each thought was discussed and captured for review and possible inclusion in the final strategic plan.

The board did not complete the “Excellence” focus area before they adjourned. They will begin at that point at the next special board meeting for strategic planning on Thursday, March 24, 2022.

ITEM #3- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 7:04 p.m. Gail LoPresto made a motion to adjourn. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

SPECIAL BOARD OF EDUCATION MEETING
Thursday, March 24, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, March 24, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, March 22, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 5:00 p.m., President, Jay Sherrill called the meeting to order. Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, and Gail LoPresto, Judy Hopper, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED SUMMER SCHOOL PROGRAM FOR 2022.

Charity Avery made a motion to approve the Amended Summer School Program for 2022. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

Dr. Rhodes explained that the amendment included an increase in pay for summer school to recruit more teachers and staff to sign up for summer school.  Federal funds would be used for the summer school program. The amendment also included changing elementary and middle schools to Monday – Thursday to encourage student participation. High School would remain Monday – Friday since it is primarily credit recovery.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR APRIL 1, 2022 THROUGH THE REMAINDER OF THE 21-22 SCHOOL YEAR. (NOT TO EXCEED $500,000 FROM 22-11-793)

Judy Hopper made a motion to approve the Substitute Stipend for April 1, 2022 through the remainder of the 21-22 school year. Charity Avery seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger asked if the substitute pay could be reviewed before the start of the 22-23 school year. He would like to extend the increase in substitute compensation even after the federal funding expires to make the district more competitive with or better than other districts.

ITEM #4 – DISCUSSION REGARDING A FIVE-YEAR STRATEGIC PLAN FOR PUTNAM CITY SCHOOLS.

Dr. Fred Rhodes reported that he and Jay Sherrill presented the proposed vision, mission and focus areas to the Putnam City Foundation at one of their recent board meetings. He said they will continue to present to other stakeholders for their input.

Board members reviewed the proposed “Excellence” focus area pertaining to “Academics and Beyond.” This category includes not only academics but all activities, clubs, sports, organizations, and competitions available to students.

Some of the discussion regarding “Excellence” included:
•    Recruiting and retention of the best teachers/staff and providing additional professional development to assist emergency certified teachers in transitioning to standard certification.  
•    Review professional development opportunities to ensure training is being shared within the district and resources are being used to maximize impact.
•    Exceed required state standards and find alternatives within the required guidelines.
•    Expand I-Cap, gifted, extracurricular, alternative, career tech, concurrent, social emotional learning programs.

Brandon Carey then invited board members to provide their responses to the next proposed focus area “Environment.” Included in this category is all resources including departments that support students and staff. Examples are Human Capital, Finance, Technology and Operations.  Board members were encouraged to add all new ideas to be considered within this category. Each thought was discussed and captured for review and possible inclusion in the final strategic plan.

Discussion pertaining to “Environment” included:
•    Clean, safe, and attractive facilities with new schools/building based on population growth and activity or program needs.
•    Long term investment strategy to ensure district maintains financial stability.
•    Project future technology needs for students and staff.
•    Increase visibility and standardize virtual communication across the district.
•    Recruitment/retention of teachers and staff via exit interviews, expansion of employee childcare, bimonthly pay, etc.

The next steps in the process were discussed. Dr. Rhodes said that the proposed vision, mission and focus areas will be shared with principals and faculty so they can respond with their ideas and needs within their buildings. He also plans to get feedback from PTOs, Putnam City Museum, and possibly host townhall meetings to include parents.

The administrative team will take all the feedback and make sure that it is aligned within the proper category and prioritized for implementation. The updated five-year strategic plan would then be presented for final approval. Dr. Rhodes hopes that would be achieved before the end of the summer.

Board members thanked, Brandon Carey with OSSBA for his assistance.

ITEM #5- DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 6:52 p.m. Steve Burger made a motion to adjourn. Judy Hopper seconded the motion. Vote: Hopper, aye; Burger, aye: LoPresto, aye; Avery, aye; Sherrill, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, April 4, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 4, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 1, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; and members, Gail LoPresto, Judy Hopper and Steve Burger, Sandy Lemaster, board clerk; and others. Dr. Fred Rhodes was absent due to illness.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORONADO HEIGHTS ELEMENTARY

Stephanie Wallace, Principal, led the Pledge of Allegiance and the Moment of Silence. She showed a video of Coronado students observing Global School Play Day which is held on the first Wednesday of February annually.

The purpose of the “play day” is to give students the opportunity to “just play” and the teacher takes on the role of a “coach.” Students are allowed to bring toys from home, but the toys can’t be digital. Students build social skills, solve problems, use their imaginations and creativity and “work” collaboratively during Global School Play Day.

Mrs. Wallace said Coronado Elementary is planning to have another School Play Day on May 13th and board members and administration are invited to attend. She also said their counselor, Mrs. Lamb Swanigan has challenged other Putnam City schools to have their own School Play Day.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

Jeff Bardach, Communications Director, read the Superintendent’s Report on behalf of Dr. Rhodes.

The month of April and the start of Spring signal many new beginnings.  For those of us in education, it signals the beginning of an exciting and busy time for our District.  As we’re coming out of two years of our events being severely impacted by the Covid-19 pandemic, we’re so excited to have many of our beloved Spring events back on the calendar.  This Thursday afternoon we’ll host our District Career Fair from 3-6pm at Francis Tuttle’s Reno Campus.  In the coming weeks, we’ll celebrate being back together for the Putnam City Cancer Classic 5K Run and the Foundation’s Wall of Fame Celebration.  We’re also just a few short weeks away from graduations at all three of our high schools.  We’re so excited for Spring!

We are also excited to welcome the newest member of the District Administration Team.  Ryan Spilman joined us last Monday as our new Executive Director of Finance.  Mr. Spilman comes to Putnam City as a graduate of the University of Oklahoma where he also earned his MBA.  He’s a US Army Veteran who has spent the past two and a half years with Meta Special Aerospace in Oklahoma City.  Mr. Spilman is married with two children and a third on the way.  He’s not here tonight as he’s completing his Military duties, but we welcome him to the Putnam City Family!

And finally, as many of you know, we have a School Board Election tomorrow for Office Number 2.  We encourage all registered voters in that area to exercise your right to vote. If you’re not sure if you live in the district for Office Number 2, you can go to okvoterportal.okelections.us, put in your voter registration information and find out. The polls are open from 7am-7pm.

ITEM #4 – COMMENTS BY BOARD MEMBERS

Judy Hopper loved Coronado’s presentation and said she believes in children learning through play. She said it also aligns with legislation that was passed last year allowing schools to designate play time for younger children. Mrs. Hopper attended the recent Science night at Capps Middle School and recognized Gracie Ramirez for organizing the event. She also mentioned that Tyrea Craig has organized student panels on Wednesday, April 6th in the Board Room where students get to provide feedback that will be considered as the district continues to work on a 5-year strategic plan. Mrs. Hopper recognized the faculty at Putnam City North, particularly the office staff, as they dealt with a water shortage at the school. She said the office staff is really the first responders when issues arise, and they work very hard to assist parents and students in a calm and soothing manner. She mentioned that there is a vacancy on the administrative team that the board members want filled so there is a second in command. She also mentioned that Summer Recharge pay is $35 per hour and encouraged teachers to sign up to work summer school.

Steve Burger also gave a shout out to the Putnam City North staff and said they were a good example of everyone pulling together. He mentioned that there are other elections in the metro area and encouraged patrons to vote for any elections in their district even if they didn’t live in Putnam City Seat #2. He said that it is important for middle school and high school students to “have fun” and noted Putnam City North’s Make-A-Wish event and encouraged schools to find ways to make school “fun” whenever possible. Mr. Burger said the district has done a great job of recruiting substitutes including the twenty plus on tonight’s personnel report. He said spring has a high volume of staff absences due to all the student activities at the end of the year, so substitutes are needed. He encouraged principals and administrators to share their input for the district’s strategic planning that is currently in process. He said the board is excited about the future of the district.

Gail LoPresto agreed with the previous comments. She said she attended the first dance production at Putnam City High School recently and said it was very good and she is excited for the school to offer dance to the students. Mrs. LoPresto also thanked Coronado Elementary for their presentation.

Charity Avery said she loved hearing the student comments in the Coronado video. She missed the Capps Science Night but thanked everyone involved. She said that it is difficult for her to come to activities during the day due to her work schedule, but she tries to come to as many evening events when she has advanced notice. She thanked the administrative team and teachers for their hard work and especially recognized the staff at Putnam City North. She said she knows everyone does their best to manage stressful situations. She said she hopes the district will get more needs met as vacant positions are filled.

Jay Sherrill said he recently attended a Square Dance Night at Rollingwood for his 2nd grade student and it was a pleasure. He reminisced about participating in square dancing when he was a student at Rollingwood. He said Mrs. Baxter did an awesome job of showing cooperation between the students and the 50+ students that participated had so much fun. It was awesome to have an event back in Rollingwood and he appreciated all the teachers that made it happen. Noting that the election was the next day, he extended a heartfelt thank you to everyone. He said it has been a pleasure to serve the district that has given so much to him and his family.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on March 7, 2022
    b.    Minutes for special board meeting on March 8, 2022
    c.    Minutes for special board meeting on March 21, 2022
    d.    Minutes for special board meeting on March 24, 2022
    e.    Purchase orders dated March 2, 2022 through March 30, 2022 inclusive for the 2021-2022 school year
    f.    Financial Reports
    g.    Activity Fund Cash Summary
    h.    Activity Fund Transfer List
    i.    Declaration of Obsolete Items
    j.    Elementary and Secondary Contracts
    k.    Out-of-State Trips
        i)    Putnam City North High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Board members commented on the upcoming retirements and especially recognized Burl Butler of Putnam City High School and Sheila Swanner of Rollingwood Elementary School.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on the amended Attachment A provided at the table. Gail LoPresto seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR APRIL 1, 2022 THROUGH MAY 19, 2022. (NOT TO EXCEED $450,000 FROM 22-11-795)

Judy Hopper made a motion to approve Class Coverage Stipend for April 1, 2022 through May 19, 2022. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Steve Burger said this is a really positive thing for teachers and several have contacted him and told him how much they appreciate that the district recognizes the stress they have been under.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING DECLARATION OF EMERGENCY LEAVE DAYS.

Judy Hopper made a motion to approve Declaration of Emergency Leave Days. Gail LoPresto     seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Mrs. Hopper commented that this another good thing the district is doing for teachers.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

Gail LoPresto made a motion to approve Revised Federal Claims Approved Signatures for the 2021-2022 school year. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2021-2022 SCHOOL YEAR.

Gail LoPresto made a motion to approve Revised Emergency Federal Claims Approved Signatures for the 2021-2022 school year. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:18 p.m. to adjourn. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, April 18, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, April 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 15, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Jay Sherrill; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Judy Hopper, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DENNIS ELEMENTARY SCHOOL

Renita White, Principal, led the Pledge of Allegiance and Moment of Silence. Ms. White said she was happy to report the “fun” is back in her building this year! She expressed excitement and joy over the return of in-person activities such as parent conferences, their recent annual Color-Run fundraiser and student concerts. Ms. White proudly introduced Andrea Bartlow and Pam Doughty, choir directors of Dennis’s Circle of the State Honor Choir. She said students in Honor Choir have to audition to be in the Circle of the State Honor Choir. The choir performed two songs: “Grow, Little Tree” and “I Sing Because I’m Happy.”

Jay Sherrill, Board President, thanked the choir and said it was wonderful.

ITEM #2 – PRESENTATION BY PUTNAM CITY MUSEUM COMMITTEE

Kent Mathers, Chairman, presented the Board and District with the Museum’s Lifetime Service Award plague, which lists the names of all recipients of this prestigious award. Mr. Mathers explained each year the Museum Committee nominates and recognizes volunteers for their contributions to the district. This year, Mr. Mathers said the committee chose four new winners and honored them prior to the board meeting. He said the plaque will be on permanent display in the Administration building.

Jay Sherrill, Board President, said the Board appreciates the museum and everyone listed on the plaque for their service. He encouraged everyone to take a moment to look at it and commend the honorees.

ITEM #3 – STAFF RECOGNITION AND REPORTS (THIS ITEM WAS ITEM #4 AND WAS MOVED TO ITEM #3.)
      
          Superstar Teacher Recognition – Jennifer Seal, Putnam City Foundation

Jennifer Seal, Putnam City Foundation President, and Eric Winkle, PCACT President, recognized and honored our 2021-2022 Putnam City Superstar teachers. Ms. Seal explained this program started several years ago in efforts to recognize outstanding teaching in those early years and to also hopefully retain these Superstars and showing them they made the right decision to serve students in the Putnam City School District. Th¬ese are teachers who are in their first or second year and were chosen by their principals for going above and beyond expectations. Eric Winkle shared a short video of this year’s Super Star Teachers being presented their awards with a surprise visit to their sites by the Foundation and PCACT.

2021-2022 Putnam City Superstar Teachers:

    Laura Combs, Special Education, Apollo Elementary

    Makayla Engle, Kindergarten, Apollo Elementary

    Madison Mathews, 1st Grade, Central Elementary

    Emma Miller, 3rd Grade, Central Elementary

    Tracy Hopson, 4th Grade, Coronado Elementary

    Sara Harris, Pre-K, Dennis Elementary

    Bethany Cherryholmes, 4th Grade, Downs Elementary

    Brittany Orr, 3rd Grade, Harvest Hills Elementary

    Raul Carrillo, 3rd Grade, Hilldale Elementary

    Laura Caruthers, Special Education, Lake Park Elementary

    Kaitlyn Cagle, 4th Grade, Northridge Elementary

    Stephanie Westmoreland, 5th Grade, Northridge Elementary

    Natilee Benefield, 5th Grade, Overholser Elementary

    Maria Castro, 5th Grade, Overholser Elementary

    Jesse Elledge-Kellogg, 4th Grade, Rollingwood Elementary

    Julia Minter, Art, Rollingwood Elementary

    Blair Jones, 3rd Grade, Tulakes Elementary

    Aide De Leon, Kindergarten, Western Oaks Elementary

    Kelsey Sanchez, 1st Grade, Wiley Post Elementary

    Ashley Easlon, Kindergarten, Will Rogers Elementary

    Madison Hyland, 2nd Grade, Windsor Hills Elementary

    Micaela Maxham, Special Education, Capps Middle School

    Timothy Traylor, Math, Cooper Middle School

    Ryan Querbach, ELL, Hefner Middle School

    Summer Ward, Science, Mayfield Middle School

    Niya Smith, Title I Reading, Western Oaks Middle School

    Macy Dedmon, French, PC High\

    Bryan Leftwich, Film & Broadcasting, PC North

    Chelsea Robinson, Social Studies, PC West

Eric Winkle congratulated everyone and said in a few years he wouldn’t be surprised to see them back being honored as a site or district Teacher of the Year.

ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING ORGANIZATION OF BOARD OF EDUCATION FOR 2022-2023; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK AND ENCUMBANCE CLERK. (THIS ITEM WAS ITEM #3 AND WAS MOVED TO ITEM #4.)

Gail LoPresto made a motion to nominate Judy Mullen-Hopper for President. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Charity Avery for Vice-President. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Sandy LeMaster for board clerk. Judy Hopper seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

Gail LoPresto made a motion to nominate Tina Losawyer for deputy board clerk. Steve Burger seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.
 
Gail LoPresto made a motion to nominate Fonda Watkins for encumbrance clerk. Charity Avery seconded the motion. Vote: Hopper aye; Burger, aye; LoPresto, aye; Avery, aye; Sherrill, aye.

ITEM #5 – PUBLIC PARTICIPATION

There was none.

ITEM #6 – SUPERINTENDENT’S REPORT

This afternoon, the Putnam City Schools Museum presented its 2022 Lifetime Service Awards to four people whose volunteer work has made our District stronger and better. The honorees are PC High graduate Mary Ann LeGrange Vance who has given years of dedicated service to the PC High School Alumni Association.  Patrick Allmond who has been an active volunteer in our District for years beginning when his daughter entered Wiley Post Elementary and still continuing today.  PC West graduate and longtime District and Putnam City Foundation volunteer Dondra Floresca who has also served as a PTA officer.  And Dianna Carter who has served as PTA President in several schools and also our PTA Council President.  We congratulate each of them and thank them for their service to our District.
 
As you heard, tonight is the first of several presentations planned for the next few meetings to honor our educators.  On behalf of our entire District, I want to add my congratulations to our 2021-2022 Putnam City Superstar teachers.  You all have an amazing and everlasting impact on our students and you make all of us proud.
 
I’m excited to report that our own Capps Middle School has won its fourth award!  Our beautiful new building is being honored with a Citation of Excellence by Learning by Design.  These awards are for outstanding design of educational facilities and we’re thrilled to have Capps make their list.  Capps is featured in the Spring issue of the Learning By Design magazine.
 
Finally, this past Saturday marked the return of a favorite annual event in Putnam City.  Our Cancer Classic 5K run in Bethany hosted by our Athletic Department was a big success.  We had more than 500 participants and raised over $11,000 for the Oklahoma Medical Research Foundation.  OMRF President Dr. Andrew Weyrich attended Saturday’s run and commented about how much he enjoyed seeing everyone there.

ITEM #7– COMMENTS BY BOARD MEMBERS

Jay Sherrill said he was thankful and humbled to be back for another term on the Board and appreciates all who supported him. Mr. Sherrill said he wants to ensure the focus remains on our Superstar Teachers, Putnam City Museum Lifetime Service Award recipients and people who give their time and efforts every day. He said there’s a reason why Putnam City is a great community and family, “It’s because of the people who give back.”

Charity Avery shared she loved seeing the dedication everyone showed in supporting the Cancer Classic this past weekend and was impressed with the great turnout, especially from Sodexo. She congratulated the Superstar teachers and said it was pretty amazing seeing first year teachers being honored. Mrs. Avery commented it was great seeing current teachers and graduates from Putnam City at the meeting. Ms. Avery thanked Dennis Elementary for their presentation and said it was absolutely beautiful and the singers were wonderful. She thanked all the Lifetime Service Award recipients and commented it takes a lot of time and effort to volunteer and said it is appreciated. Ms. Avery also shared Special Olympics happened this past week. She congratulated all the athletes and said it’s been three years since it’s been in-person and it was amazing.

Gail LoPresto expressed her happiness to see the recipients who were chosen for the Lifetime Service award from the Putnam City Museum and highlighted their many years of volunteer service. She said this group of winners were very deserving.  Mrs. LoPresto congratulated Jay Sherrill on his win and said she is glad he is returning to serve five more years on the board. She also thanked him for his service as president this past year.

Steve Burger also congratulated Jay Sherrill and said he was looking forward to Mr. Sherrill continuing on the board. He commented on the Cancer Classic and thanked everyone for their participation and said Sudexo had over 120 participates and is proving to be a valuable asset to our district. Mr. Burger reminded everyone about our upcoming graduations and talked about how we need to honor all of our students going through graduation next month.  He shared it’s a big deal and we need to recognize this accomplishment. He mentioned this includes not only those going off to college, but those joining the military, attending trade schools and other professional endeavors. He shared he was surprised to hear of how many first generation graduates we had last year and is looking forward to this year. Mr. Burger wished good luck to all of our athletic teams competing in-state competitions in the coming weeks. Mr. Burger said he has known Kent Mathers with the Putnam City Museum since high school and he appreciates the museum keeping the legacy of Putnam City District alive and encouraged everyone to visit the museum.

Judy Hopper thanked the staff members at Harvest Hills and Putnam City North for their response to the gas leak last week. She said she saw posts from teachers stating how seamless it all worked out. Mrs. Hopper also thanked and congratulated Dr. Dick Balenseifen and his Athletic Department for their efforts hosting the Cancer Classic this past weekend. She talked about some of the takeaways from recent District EDI sessions, hosted by Tyrea Craig, our District Equity Coordinator. and how we can use what was shared to help students. She said Mrs. Craig, hosted a morning and an afternoon session consisting of 3rd to 12th grade students. She was amazed by their thoughts and how they aligned with the board’s current strategic planning. Mrs. Hopper said academically, some students expressed a feeling of hopelessness over how much they missed due to Covid. She said some students plan on attending summer school but mentioned the need for more tutoring, after school help, transportation for these programs and access to WIFI at home. Mrs. Hopper closed by stating it was nice having Licensed Professional Counselors at the different high schools.

ITEM #8 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on April 4, 2022
    b.    Purchase orders dated March 31, 2022 through April 12, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications
    f.    Fundraisers
    g.    Declaration of Obsolete Items
    h.    Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2022-2023 fiscal year. (No Cost to District)
    i.    Renewal of contract with Interquest Detection Canines, LLC. for detection services for the 22-23 school year. ($5,000 from 23-11-005)
    j.    Elementary and Secondary Contracts
    k.    Overnight Travel
    l.    Retirements and Resignations as listed on Attachment A

Jay Sherrill made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A.  Charity Avery seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.

Steve Burger made a motion to approve renewal of employment for certified teachers as listed on Attachment B for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

Jay Sherrill commented he was very glad to see us re-employing all these teachers. Judy Hopper said she was sad to see a couple of people on the list who were leaving.

ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:38 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill aye; Avery, aye; LoPresto, aye; Burger, aye; Hopper, aye.

Item of Information – District Policy – BL – Sexual Harassment

Item of Information – District Policy – BW – Prohibition of Race and Sex Discrimination

Item of Information – District Policy – EF - Attendance

REGULAR BOARD OF EDUCATION MEETING
Monday, May 2, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 2, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 29, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Jay Sherrill, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – WESTERN OAKS MIDDLE SCHOOL

Due to increment weather, Board Member, Jay Sherrill, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – STAFF RECOGNITION AND REPORTS

    Golden Apple Recipient Recognition – Jennifer Seal, Putnam City Foundation

Putnam City Foundation Director Jennifer Seal and Chairman Paul Hurst congratulated and recognized the 2022 Golden Apple Award winners. Ms. Seal shared this is Putnam City’s highest honor. Mr. Hurst said recipients of this prestigious award are those who make valuable impacts in our district and assist our children in their mission of learning. Each recipient received an engraved Golden Apple, as well as a cash award. This year’s honorees are:
     Karen Body, Health Services Coordinator A veteran nurse - Ms. Body has aided the District tremendously throughout the pandemic by helping to align the District’s procedures, practices, and resources in response to COVID-19.

    Bobby McKenzie , Long-Term Substitute at Hilldale - Going above and beyond the usual expectations of a guest teacher, Mr. McKenzie actually builds relationships with the students who truly feel safe and valued with him. He has never missed an opportunity to serve as a guest teacher, which only exemplifies his consistent and ongoing effort to support Hilldale.

    Deandre Hill, Site Manager at Windsor Hills - Mr. Hill has had such an impact on Windsor Hills that the students actually enjoy cleaning the cafeteria with him! Although he arguably has one of the busiest jobs in the school, he never seems too rushed to talk with kids and answers all of their questions with endless patience. His personality and positivity are contagious to the staff and students.

    Jo Yandell, Media Center Specialist at Tulakes - From day one, Ms. Yandell has displayed high character and a strong work ethic. In addition to her standard library duties, Ms. Yandell also hosts “book talks” and travels to classrooms to read to the students.

    Carlos Rosales, Site Manager at Coronado Heights - Mr. Rosales has served the district for 23 years! His work is not only appreciated by the staff, but also the students. ¬The highest praise came from a student named Caylen, who said, “He is the best person I’ve ever met.”

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4– SUPERINTENDENT’S REPORT

The first week of May is not only the start of the final month of school, but it’s also Teacher Appreciation Week.  Tonight, I wanted to take a minute to highlight our outstanding teachers throughout Putnam City.  We’re blessed to have the absolute best of the best leading our classrooms each day.  That’s always been true, but these past couple of years during Covid have shown even more how important our teachers are to our students and their success.  On behalf of the entire District, I want to say Thank You to all our teachers.  We appreciate you every day!
 
Tonight is also our annual opportunity to highlight Golden Apple Award winners.  As Jennifer Seal from the Foundation told us a few minutes ago, these five employees received Putnam City’s highest honor this year and I want to add my congratulations to each of them.
 
Speaking of the Foundation, last Thursday evening was a great night celebrating Bob Mills’ addition to the Wall of Fame.  The event at the Oklahoma History Center gave us the opportunity to come together as a District to honor Mr. Mills, a 1965 Putnam City graduate.
 
I have some exciting news from PC West.  Five of our graduating seniors have been awarded the Seal of Biliteracy from the Oklahoma Association of Bilingual Education.  The students are Byron Lopez, Daniela Galindo, Jonathan Morales Gonzalez, Sandra De Lara Martinez and Evelyn Chacon.  They’ll be honored with certificates and will be wearing special cords during graduation, which is just a couple weeks away.
 
And finally, I’m pleased to report that PC High’s football program was awarded a $2,500 grant from the Oklahoma Former NFL Players Association.  That money will be used to purchase equipment and clothing related to football activities.  Congratulations to Coach Carter Whitson and the PC High Football Team.

ITEM #5– COMMENTS BY BOARD MEMBERS

Jay Sherrill attended the debut of High School Musical at Capps Middle School and talked about how great all the students did in their performances. Mr. Sherrill congratulated drama and vocal teachers, Ms.Tschida and Mr. Lucas, on a fantastic job and he was pleased to see it well-attended. Mr. Sherrill also mentioned Teacher Appreciation Week and said it should be Teacher Appreciation Year. He encouraged everyone to do something nice for their teachers.

Steve Burger talked about how wonderful last ¬Thursday’s Foundation Wall of Fame Celebration was. Mr. Burger was pleased to see our graduating seniors going back to their Putnam City elementaries and doing walk-throughs again. He said he doesn’t think other districts do this and it’s a special and positive moment for our seniors to reconnect with teachers and for elementary students to see them in their caps and gowns. He also shared this is the time of year when activities are winding down and students are receiving awards and scholarships. Mr. Burger mentioned athletically, State Regionals are happening. He congratulated Putnam City North’s Girls Golf team on winning the Conference Championship, with one member, Tiana Frantz, qualifying for State. He shared their win was a first in Putnam City history. Mr. Burger also congratulated Putnam City High’s Boys Tennis team on their conference win.

Gail LoPresto shared no comments due to pending increment weather.

Charity Avery discussed the Foundation’s Wall of Fame Celebration and how wonderful it was. She shared she attended CFD day at Putnam City West and how fun it was to see teachers and students compete in crazy Olympics. Mrs. Avery touched on Teacher Appreciation Week and thanked all the teachers for their contributions. Also, Ms. Avery reminded everyone May is Mental Awareness Month so it’s a good time to remember those around us who may be struggling and the impact a kind gesture could make in someone’s life.

Judy Hopper talked about recently attending Generation Citizen at the Native American Museum. She said Putnam City North students represented the district and became embedded in pressing issues such as mental illness, funding and education funding. She said they worked hard to prepare and the enthusiasm was amazing. Mrs. Hopper mentioned another event she attended this past week was Putnam City High School’s Annual Game of Life. She said it involved Freshman students being given a job description and salary. She said it was fun watching them figure out if they had enough money to survive. In closing, Mrs. Hopper mentioned the theme for Rollingwood’s Cultural Celebration this month is Asian. She shared she is looking foward to seeing the Korean dance the staff has learned for this event.

At the end of Board Comments Dr. Rhodes introduced and welcomed new Executive Director of Finance, Ryan Spilman.

ITEM #6 – Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for special board meeting on April 18, 2022
    b.    Purchase orders dated April 13, 2022 through April 26, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2022-2023 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 23-11-122, 23-11-127, 23-11-023, 23-11-061)
    i.    Renewal of Service Agreement with OSSBA for unemployment claims management for the 2022-2023 year. ($17,517.50 from 23-11-089)
    j.    Site Contracts
    k.    Overnight Travel
    l.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENT B FOR THE 2022-2023 SCHOOL YEAR.

Steve Burger made a motion to approve renewal of employment for support staff as listed on Attachment B for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING 2023-2024 DISTRICT CALENDAR.

Charity Avery made a motion to approve 2023-2024 District Calendar. Jay Sherill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill commented he was happy to see the calendar was voted on by our teachers and staff as well. He shared the approval rating was approximately seventy-five percent of the vote.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – BL – SEXUAL HARASSMENT.

Gail LoPresto made a motion to approve District Policy – BL – Sexual Harassment. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill asked if this rewriting was based on Federal/State law changes. Dr. Rhodes confirmed the changes made is the appeal officer is the Superintendent/designee and the decision maker is a panel. He said based on other policies in place, such as long-term suspensions, there is a panel, therefore it makes since to change this policy to a panel to mirror our other policies.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – BW – PROHIBITION OF RACE AND SEX DISCRIMINATION.

Gail LoPresto made a motion to approve District Policy – BW – Prohibition of Race and Sex Discrimination. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Judy Hopper commented this policy change is due to a statement being implemented.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY – EF – ATTENDANCE.

Jay Sherrill made a motion to approve District Policy – EF – Attendance. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill wanted clarification this motion involved chronic absenteeism and exceptions.

Dr. Rhodes explained the update reflects changes in state legislation involving reporting chronic absenteeism and how it effects funding. Dr. Rhodes mentioned we have an attendance truancy officer who is highly motivated to work with and connect families with services to keep students in school. Dr. Rhodes shared the district does everything it can to help students, but there is a need and plan in the future to recommend to the board add a second officer. He said his position would be paid out of federal funds.

Steve Burger wanted to know if something could be looked at in the future regarding consequences for unexcused absences for those without extenuating circumstances. Dr. Rhodes said behind the policy there are regulations that address consequences to unexcused absences.  

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC. FOR FURNITURE PROCUREMENT AT WESTERN OAKS MIDDLE SCHOOL. (4% OF CONTRACTED AMOUNT FROM 22-71-289)

Gail LoPresto made a motion to approve contract between Owner and Architect with LWPB, Inc. for Furniture Procurement at Western Oaks Middle School. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Jay Sherrill wanted confirmation this was based on an overall project and asked why an architect was needed to purchase furniture. Dr. Rhodes explained how much is involved in these types of projects. He said we are trying to do a better job of customizing with flexibility and continuing to keep standards high like we have recently done at Hefner and Capps Middle Schools by meeting the needs of teachers and students.

Gail LoPresto commented how beautiful the transformation of Western Oaks Middle School is and hopes to see the same people continue to do more work with the district.

Jay Sherrill reiterated the architects are basically performing a service of purchasing and placing furniture and the fee is standard for this type of service. Gail LoPresto mentioned the 4% fee is based on the of the cost of the furniture. Dr. Rhodes confirmed this was true.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC., FOR INTERIOR RENOVATIONS AT LAKE PARK ELEMENTARY SCHOOL. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM 22-71-171)

Gail LoPresto made a motion to approve contract between Owner and Architect with LWPB, Inc. for Interior renovations at Lake Park Elementary School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Board members asked questions and made comments regarding using multiple architectural firms and bids. Dr. Rhodes addressed the boards questions by stating the district works hard to find the best architects that have reputable experience for specific projects that need to be completed and we use multiple firms depending on expertise. He also said since architectural firms are performing a service, no bids are legally required. It was also mentioned fees are fairly standard.

Dr. Rhodes shared, Executive Director of Operations, Shbrone Brookings, is looking ahead and is currently working on the Centennial Center. He briefly explained the process in choosing an architectural firm by requesting qualifications and having them make presentations to the board and the building committee.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH REED ARCHITECTS & INTERIORS FOR PARKING LOT RENOVATIONS AT PUTNAM CITY WEST HIGH SCHOOL. ($7,200 FROM 22-79-171)

Steve Burger made a motion to approve contract between Owner and Architect with Reed Architects & Interiors for Parking Lot Renovations at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Gail LoPresto commented she saw the new gym at West and it is beautiful.

Jay Sherrill asked about time frame on renovations. Shbrone Brookings said they will go in over the summer and look at maximizing the space. Charity Avery said she glad to see this happening and it will really help, especially for event parking.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH REED ARCHITECTS & INTERIORS FOR STADIUM VISITOR CONCESSION AND ADDITIONAL SEATING AT PUTNAM CITY NORTH HIGH SCHOOL. (6.3% OF CONTRACTED AMOUNT FROM 22-76-174)

Gail LoPresto made a motion to approve contract between Owner and Architect with Reed Architects & Interiors for Stadium Visitor Concession and Additional Seating at Putnam City North High School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Dr. Rhodes said when the stadium was first built funding was not available to add a concession stand on the visitor side. He continued by sharing the following talking points: additional stadium seating would be created, the band could face the audience on the home side, more concession sales would be generated and it and keep visitors on their side as much as possible.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH HOUGHTON MIFFLIN HARCOURT FOR INTO READING ELEMENTARY LANGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES.  ($1,436,544.25 FROM 22-11-333)

Gail LoPresto made a motion to approve Agreement with Houghton Mifflin Harcourt for Into Reading Elementary Language Arts Curriculum and Digital Resources. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Judy Hopper shared she was part of the textbook selection committee and said the teachers are going to be excited to receive these new books.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH SAVVAS FOR THREE CHEERS FOR PREK LANGUAGE ARTS CURRICULUM AND DIGITAL RESOURCES. ($175,490.22 FROM 22-11-333)

Gail LoPresto made a motion to approve agreement with Savvas for Three Cheers for PreK Language Arts Curriculum and Digital Resources. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #20 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:40 p.m. to adjourn. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, May 16, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 16, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May, 13, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Vice-President, Charity Avery was absent.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – ROLLINGWOOD ELEMENTARY SCHOOL

Nancy Ingle, Principal, led the Pledge of Allegiance and the Moment of Silence. She introduced, Holly Pollock, Assistant Principal and presented a video of Rollingwood Rocket students learning and exercising cooperative skills through a program called “Getting Along Together.”

Some of the skills and tools include: recognition of a class “cool” kid each week, utilization of a “feelings” thermometer, “class council” time to celebrate things that are going well and discuss areas that need improvement. Students also set goals and brainstorm during “class council.”

ITEM #2 – RECOGNITIONS AND REPORTS

        Recognition of Retiring Personnel – Patricia Balenseifen – Chief Officer – Human Capital

Mrs. Balenseifen recognized the following staff who retired during the year or are retiring at the end of this school year:

    Cathy Adams PC High                                       Sandra Adcox Overholser
    Diane Barnard Cooper                                       Danny Bolding Buildings & Grounds
    Linda Bridgers Northridge                                 Reymus Broyles Hilldale
    Burl Butler Jr PC High                                        Laura Butler Coronado
    Kimberly Clark Will Rogers                                Stephani Cohlmia Taylor Hilldale
    Jimmy Wayde Coleman PC West                      Rebecca Cox Arbor Grove
    Melissa Crawford Capps                                    Ann Eichelberger Windsor Hills
    Karen Florence Lake Park                                  Mark Fuller Western Oaks MS
    Nancy Hale PC North                                          Richard Heard PC High
    Terri Hill PC North                                               Clifford Holman Kirkland
    Wanda Ivey Hefner                                              Justin Jackson PC North
    Dena Jaeger PC West                                         Susan Jones Apollo
    Steven Kirk Maintenance                                    Kathryn Kutch PC North
    William LaValley Buildings & Grounds               Kathyrne Litherland Wiley Post
    Ivelisse Lopez Striz PC High                               Roslyn Moncrief-Byrd Overholser
    Shari Moore Downs                                              Shannon Muessman Capps
    Sharon Myrick PC Center                                     Richard Nedrow Windsor Hills
    Kelly Porter Apollo                                                Marilyn Reaves Central
    Hank Roberts PC North                                        Carol Rohr Windsor Hills
    Susan Rupe Dennis                                               Lori Schreier Cooper
    Paula Smitherman Cooper                                  Jana Spruiell Cooper
    Ranee Dawn Statts Administration                    Shiela Swanner Rollingwood
    Laurel Anne Voellmecke Kirkland/Coronado    Brenda White PC High

        High School Student Awards – Shelly Roper – Executive Director – Secondary Education

Executive Director of Secondary Education, introduced Yushra Guffer who is an National Merit Finalist and scored a perfect 36 on the ACT. Ms. Guffer is a Putnam City North student who will be attending Princeton University in the fall, majoring in Electrical Engineering and Computer Science. Ms. Guffer was also Valedictorian of her graduating class and completed Francis Tuttle’s Pre-Engineering program.

        School Board Members and Superintendent Appreciation – PTO Council

Members of the PTO Council presented gift bags to board members and the Superintendent in recognition of their work on behalf of the District.

ITEM #3 – PUBLIC PARTICIPATION

Antwanya Shaw, a parent with children attending schools within the district, spoke to the board about resources and training tools to assist parents, teachers and students with academics and relationships. She also suggested the board consider moving board meetings to later in the evening to allow more parent involvement.

Ben Brink, a teacher at Mayfield Middle School, shared his disappointment in missing graduation ceremonies of former students due to graduation ticket/attendance limits.

ITEM #4 – SUPERINTENDENT’S REPORT

It’s hard to believe, but we’ve made it to the final week of school for the 2021-2022 school year.  I want to take a minute to congratulate our outstanding faculty, staff and students on successfully completing another very trying school year.  The pandemic has tested each of us and we’re so proud of how you have all come together to ensure another extremely successful year in Putnam City!

On behalf of the entire District, I want to specifically congratulate our graduating class of 2022.  Last Friday and Saturday we had the pleasure of celebrating with Seniors at all three of our high schools.  It’s so inspiring to hear their stories and see the excitement for what’s next in their journeys.  We congratulate you on your tremendous achievement and, please remember, you’ll always be part of the Putnam City Family!

Just a few minutes ago, Mrs. Balenseifen recognized our staff members who have chosen to retire at the end of this school year.  I’d like to add my congratulations to each of you and thank you for your years, and in many cases, decades of service to our District.  You have all made countless impacts on our students and help make Putnam City great.

I would also like to recognize PC High Orchestra Director Collin Waddell who has been named a recipient of the Oklahoma Art Institute’s Transformative Teacher Award.  Mr. Waddell will be treated to a VIP Day at Quartz Mountain State Park near Lone Wolf and will receive a $1,000 award.  Congratulations to Mr. Waddell!

Finally, I’d like to congratulate our athletes who are finishing another successful season.  We had 25 student-athletes from all three high schools qualify as participants and alternates for last weekend’s State Track Meet in Ardmore.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill thanked Rollingwood Elementary for their presentation. He expressed his pride for Yushra Guffer for all her accomplishments and said he was looking forward to seeing her achieve more wonderful things in the future. Mr. Sherrill complemented the graduation ceremonies saying they were “top notch.” He said the District had been blessed by hundreds of years of service and dedication of the retiring staff. Mr. Sherrill also thanked the PTO Council for the gift but recognized them for their support, commenting that parent involvement is so important.

Steve Burger noted that the graduations were “outstanding” and said it was amazing to see all the different emotions of the graduates. The JROTC graduates wearing their military stoles exemplified nationality and pride. He recognized Putnam City West students Jazmin Adams (2nd in Shop Put) and Caya Smith (3rd in Long Jump) for placing in the State Track Meet recently. Mr. Burger said he tallied more than 750 years of service by those retirees that attended the meeting tonight. He said it is bittersweet to see that many years of experience and caring leave the District. He also recognized Jennifer Seal, President of the Putnam City Foundation for all her work and said she would be hard to replace.

Gail LoPresto agreed that Jennifer Seal would be greatly missed. She also said she would miss conversations with Eric Winkle who has served as PCACT President for several years. Mrs. LoPresto reflected on everything that goes into preparing students for graduation and beyond. She also applauded Ben Brink’s desire to attend graduation ceremonies of former students. She recognized and shared appreciation for the PTO Council for their hard work.

Judy Hopper thanked Rollingwood for their presentation which provided feedback on the Getting Along Together program that the board had approved. She enjoyed all the graduation ceremonies, especially being able to award diplomas to former students. Mrs. Hopper commented on the recent Putnam City Arts Festival. The District was not able to have the event for the past two years due to the pandemic and she encouraged staff to assist in promoting the Festival and to make it a really big event next year. She recognized Brandy Ball, Fine Arts and Gifted Coordinator, and all the Fine Arts teachers for the work they put into showcasing their students’ talents. She mentioned “Comm-UNITY” t-shirts Putnam City North will be selling to their students and students in their feeder schools. Purchase of the shirts will allow students to attend a sporting event at PC North and at Hefner Middle School as well as a visual representation of unification of the schools. She mentioned Putnam City High School’s Game of Life event that was coordinated by Dana Russ who would be willing to share information with the other high schools. Mrs. Hopper commented on the value of Putnam City making the retirement contributions on behalf of employees. She recently attended board training where she learned some of the smaller districts in Oklahoma are not able to provide that benefit to their employees.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on May 2, 2022
    b.    Purchase orders dated April 27, 2022 through May 10, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Declaration of Obsolete Items
    f.    Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
    g.    Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
    h.    Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
    i.    Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year. (4 ½ teacher salaries from 23-11-000)
    j.    Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2022-2023 year. ($100,000.00 from 23-11-421)
    k.    Renewal of Entrepreneurship Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year. (No Cost to District)
    l.    Renewal of Contract with Healthcare Safety Solutions for 2022-2023. ($25,000 from 23-11-795)
    m.    Renewal of Contract with Summit Fire & Security for Fire Alarm Monitoring at all 32 sites. ($13,440 from 23-32-088)
    n.    Renewal of Agreement with Chance to Change for employee assistance program for FY23 (Not to exceed $50,000.00 from 23-11-795)
    o.    Renewal of Agreement with Chance to Change for student assistance program for FY23 (Not to exceed $15,000.00 from 23-11-005)
    p.    Renewal of Automotive Lease/Purchase Agreement with Welch State Bank. ($10,123.50 2nd of 4 renewal options from 22-79-266)
    q.    Renewal of Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services for the 22-23 school year at 10 Putnam City Elementary Schools. (No Cost to District)
    r.    Renewal of Contract with Total Wellness for onsite vaccination clinics for Putnam City students and employees for FY23 (No Cost to District)
    s.    Renewal of Contract with the Board of Regents for the University of Oklahoma Health Science Center for nursing student experience for FY23 (No Cost to District)
    t.    Renewal of Agreement with Oklahoma City University School of Nursing for nursing student experience for FY23 (No Cost to District)
    u.    Renewal of Agreement with Department of Rehabilitation Services for FY23 (No Cost to District)
    v.    Renewal of Contract with Paul Hollas, sign language interpreter/independent contract for FY23 (Not to exceed $10,000.00 from 23-11-628)
    w.    Renewal of Participation Agreement with Messiah Lutheran School for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
    x.    Renewal of Participation Agreement with SNU School for Children for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
    y.    Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
    z.    Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for FY23 (Not to exceed $20,000.00 form 23-11-628)
    aa.    Renewal of Contract with Sue Fiaccone, school psychologist/independent contract for FY23 (Not to exceed $10,000.00 from 23-11-628)
    bb.    Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for FY 23 (No Cost to District)
    cc.    Renewal of Contract with Larissa Hensley, speech language pathologist/independent contract for FY23 (Not to exceed $20,000.00 from 23-11-625)
    dd.    Renewal of Contract with Lissa Wright, school psychologist/independent contract for FY23 (Not to exceed $15,000.00 from 23-11-628)
    ee.    Renewal of Contract with Michelle Tompkins for Occupational Therapist services for FY23. (Not to exceed $15,000 from 23-11-628)
    ff.    Renewal of Agreement with Oklahoma City-County Health Department for FY23 (No Cost to District)
    gg.    Renewal of Memorandum of Understanding with Oklahoma City-County Health Department for Point of Distribution Partnership for FY23 (No Cost to District)
    hh.    Renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2022-2023 school year. ($3.583 per meal from 23-22-385)
    ii.    Site Contracts
    jj.    Overnight Travel
    kk.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

Dr. Rhodes commented there are many contract renewals listed on the agenda and there will continue to be renewals for the next few board meetings.

Judy Hopper commented on the importance of the Employee Assistance Program and is pleased that the District provides that service. She also spoke highly of the many career opportunities offered to our students through Francis Tuttle.

Gail LoPresto asked if there was an increase in the price per meal on the Sodexo Child Nutrition contract, citing concern over the rising cost of food. Dr. Rhodes said there was a modest increase per meal.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on the amended Attachment A provided at the table. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING 2020-2021 INDEPENDENT AUDIT REPORT BY EIDE BAILLY.

Gail LoPresto made a motion to approve 2020-2021 Independent Audit Report by Eide Bailly. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

Vanessa Dutton with Eide Bailly did a brief summary of the audit. She said there were challenges in completing the audit this year, primarily due to staff turnover with the finance contact for the District changing twice during the audit. Ms. Dutton said there was a $2.8 million overstatement on prior year fixed assets that was discovered and required an adjustment. She said the adjustments would need to be corrected timely so future audits could be completed in a more timely manner. She reassured board members that the District is taking to steps to make the audit process run smoother going forward.

Gail LoPresto asked about the contractor that discovered the misstatement of fixed assets.  Ms. Dutton said it was Johnson & Associates that works with many other districts and Eide Bailly has worked with them previously. Mrs. LoPresto said she did not recall voting to approve the contractor. Ms. Dutton explained that it is not an extensive process so might not have met the threshold required for board approval as a separate action item.

Jay Sherrill asked if there was a corrective action plan and if that needed to be submitted to the SDE. Dr. Rhodes verified that the District has already written the required response for the Department of Education. Mr. Sherrill asked for clarification that it was just a misstatement of assets and there was no money missing. Ms. Dutton confirmed that was correct.

Gail LoPresto asked what caused the misstatement and Dr. Rhodes explained that it likely occurred during the transition between finance personnel.

Jay Sherrill asked if there was any other entities that needed to be notified. Dr. Rhodes said the only requirement was to the State and that the District has been in close contact with them throughout the process.

Ms. Dutton said that the audit is typically due March 31st but that many districts requested extensions due to COVID and additional audit requirements needed for federal funding.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS NEGOTIATING TEAM FOR THE 2022-2023 SCHOOL YEAR.

Judy Hopper clarified that the Item is to approve the District’s Negotiating Team to work with PCACT on the Negotiated Agreement. Jay Sherrill said he understood the Item as written but also as restated.

Gail LoPresto made a motion to approve the District’s Negotiating Team with Putnam City Association of Classroom Teachers for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING THE PUTNAM CITY EDUCATIONAL SUPPORT PROFESSIONALS NEGOTIATING TEAM FOR THE 2022-2023 SCHOOL YEAR.

Judy Hopper clarified that the Item is to approve the District’s Negotiating Team to work with PCESP on the Support Negotiated Agreement.

Gail LoPresto made a motion to approve the District’s Negotiating Team with Putnam City Educational Support Professionals for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

Steve Burger asked if there was any coordination between the two unions as they were both working on behalf of their members and there are limited resources available. Patricia Balenseifen, Chief Officer of Human Capital, indicated that the negotiations would be entirely separate but she is the Chairperson of both the District’s negotiating committees.

Jay Sherrill noted, prior to the establishment of the PCESP, support staff received comparable increases to salary or benefits as was approved for certified staff. Judy Hopper said she understood that to be the case where certified and support received a similar percentage of increase whenever raises occurred.

Dr. Rhodes clarified that salaries are not the only thing that is discussed during negotiations and the negotiated agreement is unique for each group.

Steve Burger asked if the negotiations occur at the same time. Mrs. Balenseifen stated that both groups will have negotiating meetings throughout the summer.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT OF GLOBE CONSTRUCTION MANAGERS FOR PCN STADIUM VISITOR CONCESSION AND SEATING. (10% OF CONTRACTED AMOUNT FROM 22-76-174)

Gaily LoPresto made a motion to approve employment of Globe Construction as Construction Managers for PCN Stadium Visitor Concession and Seating. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH JENNIFER HANCOCK, SCHOOL PSYCHOLOGIST/INDEPENDENT CONTRACT FOR FY23. (NOT TO EXCEED $5,000 FROM 23-11-628)

Steve Burger made a motion to approve contract with Jennifer Hancock, school psychologist/independent contract for FY23. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH KATHY BUTLER, SCHOOL PSYCHOLOGIST/INDEPENDENT CONTRACT FOR FY23. (NOT TO EXCEED $10,000 FROM 23-11-628)

Gail LoPresto made a motion to approve contract with Kathy Butler, school psychologist/independent contract for FY23. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR CHIEF OF STAFF.

Gail LoPresto made a motion to approve Job Description for Chief of Staff. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

Gail LoPresto said that board members have met with Dr. Rhodes in pairs to thoroughly discuss the position and she is ready to move forward with the vote.

Jay Sherrill said he did not feel like it was the board’s business on how a superintendent wants to staff their administrative team. He did say the board was responsible for monitoring the amount of the budget that goes to central office staffing. He said he was favorable toward the position provided it helps the District operate more efficiently but he noted that the funds for this position would not be going directly to student instruction or services. He said he had been critical of the position since there weren’t many Chief of Staff positions in other Oklahoma districts; however, he is convinced the position will benefit the District.

Dr. Rhodes said there has been a vacancy on the District’s administrative team for the past two years. He said during strategic planning meetings, the District identified that there were some gaps that needed to be filled in order to advance as a district. The responsibilities of the proposed job description were developed from feedback during the strategic planning meetings. Some of the responsibilities include: alignment of departments, keep board policies up to date, and implementation of strategic plan and communication of progression of the strategic plan.

Judy Hopper said she thought students would be directly impacted as another responsibility of the position is to facilitate internship opportunities for students at local businesses.

Steve Burger asked if there was an idea of how much the position would cost. Dr. Rhodes said he couldn’t give exact figures without knowing the person’s credentials, but it would be an entry level cabinet position and would be compensated accordingly.

Gail LoPresto said the District hired entry level “administrative assistant” positions in the past and those people went on to serve in advanced roles as their responsibilities evolved. She also reiterated that the position is not a “new” position but a vacancy from when the Assistant Superintendent left two years prior. The position is just being restructured to be entry level. She said she had not heard of the Chief of Staff title previously, but she understands it is consistent with current trends in education. She thinks the position will be beneficial for the District.

Steve Burger said he attended recent OSSBA training and discovered that Chief of Staff is becoming more common as a title. He said board members would be monitoring to ensure the position is a benefit to the District.

Jay Sherrill noted that he doesn’t feel his role is to dictate how to run a school district. He wants the District to be efficient and not waste tax payer dollars and to spend most of the budget on students. He said that his opinion is to always be critical of spending that could be used toward teacher salaries but trusts the Superintendent and Administrative Team that the position will be good for the District.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Jay Sherrill made a motion at 6:11 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, June 6, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 6, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 3, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice-President, Charity Avery; members, Gail LoPresto, Steve Burger and Jay Sherrill, Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – SPOTLIGHT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BARBARA CRUMP, EXECUTIVE DIRECTOR OF ELEMENTARY EDUCATION

Barbara Crump, Executive Director of Elementary Education led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – STAFF RECOGNITION AND REPORTS
        Foundation Presentation

Mr. Roger Cude, member of the Putnam City Schools Foundation Board of Trustees, recognized Foundation President, Jennifer Seal. He thanked her for all the contributions she made serving as President. Mr. Cude spoke of working together for many years with Ms. Seal and mentioned a few of the outstanding programs she started, such as “YES” grants and a new program called “C.A.S.T”, which stands for Community and Schools Together,

Mr. Cude thanked the Board of Education for their support of the Foundation and Ms. Seal. He said she will be very much missed.  On behalf of the Foundation Board, Mr. Cude presented Ms. Seal with a plaque of appreciation for her service and dedication to Putnam City Schools and the Foundation.

Jeannifer Seal said it has been an honor to serve. She spoke of growing up in the district, being a teacher in the district and the Foundation’s President. Ms. Seal shared how satisfying it has been for her and how grateful she is for all that has been accomplished for kids in the district, She thanked the Foundation Board and the Board of Education for all their support.

Board of Education Board President, Judy Hopper honored Jennifer Seal with the following:
 
Proclamation
WHEREAS, Jennifer Seal was hired by the Putnam City Schools Foundation in 2016 as President; and

WHEREAS, Jennifer has diligently served the Putnam City Schools Foundation for six years, in addition to multiple years prior as a Putnam City Schools classroom teacher, during which period of time she created numerous initiatives that will continue to engage and transform Putnam City Schools; and

WHEREAS, Jennifer has enriched and expanded relationships with foundation donors raising hundreds of thousands of dollars to support the mission of the Putnam City Schools Foundation; and

WHEREAS, these years of service have been marked by exemplary dedication to the best interests of the district, and Jennifer has worked constantly for the betterment of the Putnam City Schools Foundation, which works to enrich the educational opportunities of children and families in Putnam City Schools; and

WHEREAS, on behalf of the entire Putnam City Schools Board of Education, I want to express my sincere appreciation to Jennifer for her loyalty to Putnam City over the years and honor her for the contributions she has made not only to Putnam City Schools, but to public education throughout the State of Oklahoma.

NOW, THEREFORE, I, Judy Mullen Hopper, President of the Putnam City Schools Board of Education, do hereby proclaim Monday, June 6, 2022, as:

Jennifer Seal Day

in Putnam City, and urge all citizens and employees to join me and the School Board in congratulating Jennifer for her meritorious service, loyalty and dedication she has rendered to our community.

PROCLAIMED this 6th day of June 2022

Judy Hopper expressed on a personal note she has known Ms. Seal for many years and how much she respects her.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4– SUPERINTENDENT’S REPORT

Summer break is often a time for reflection.  We have successfully completed another school year.  Students and staff are enjoying their break with an eye towards the return to school in August.   As we all know, the 2021-2022 school year was another challenging one.  It’s sometimes hard to believe, but in Oklahoma City we’ve experienced so much since the start of last school year.  Temperatures ranged from 10 degrees to 97 degrees.  Our City was blanketed with nearly six inches of snow when there are some years we don’t receive any.  And then there are all the daily, and sometimes hourly, impacts of the Covid-19 pandemic.  As a District, we’ve remained focused on our students and staff throughout the pandemic.  Putnam City has hosted 11 vaccination clinics this year for a total of 20 since the vaccine became available.  Those clinics allowed 1,618 people to get shots this past school year and a total of 2,855 since the vaccine was released.  Our Board of Education has been extremely generous with stipends for our staff.  This year employees were eligible for $1,500 in pandemic-related stipends.  Combined with the $2,000 per person in the 2020-2021 school year, each eligible employee has received up to $3,500 for a total District investment of $10.3 million.  We thank our Board Members for approving these stipends.

As we reflect, we also continue to be focused on school safety.  Following the tragic events at St. Francis Hospital in Tulsa last week and at Robb Elementary in Uvalde, Texas last month, I wanted to take a minute to address what we’re doing in Putnam City to ensure our schools are as safe as possible.  Over the past 20 years, our District has invested millions of dollars making our buildings safer and training our staff.  We are blessed to have our own Putnam City Schools Campus Police Department with fully trained law enforcement officers for our school buildings.  This greatly reduces response times and allows officers to have a daily presence in our schools.  Chief Mark Stout regularly leads trainings on the latest practices for keeping everyone safe.  He also partners with our municipalities to make sure law enforcement in Oklahoma City, Warr Acres and Bethany are familiar with our schools and that everyone is working together towards our safety plans.  In addition, we’ve restricted access to each of our schools and invested in the latest technology to assist law enforcement.  We also regularly meet to discuss opportunities to improve our plan and look over any changes we might need to make.  Safely is of the utmost importance and we will always remain vigilant.

ITEM #5– COMMENTS BY BOARD MEMBERS

Jay Sherrill thanked Jennifer Seal for her years of service. He said he has been on the board for 7-8 years and how much a constant presence of joy and giving Ms. Seal has been. He said a lot of people talk about how much they want to give or work hard for a cause, but that Ms. Seal has truly lived it on a daily basis. He continued by saying he sends his own children to Putnam City Schools because of contributions Ms. Seal has made to the district by making it better. He shared he is excited to keep in touch. Mr. Sherrill also congratulated our honorees in the PC Athletic Hall of Fame. He also thanked everyone who is participating in this year’s Summer Recharge program.

Steve Burger also congratulated Jennifer Seal. He reflected on their relationship and said it went back to when Ms. Seal was a student of his at Putnam City High School. He went on to say when Ms. Seal became a teacher, they taught together and how much he learned from her. Mr. Burger told Ms. Seal she will be sorely missed and that she is truly the “Spirit of Putnam City.” Mr. Burger mentioned the Athletic Hall of Fame honorees with the banquet set for August 18th. He encouraged everyone to make plans to attend and said this was the third outstanding class to be inducted. He briefly explained the process in which the committee selects the inductees. Mr. Burger also recognized Coach Alexander at Putnam City West High School and his outstanding efforts for hosting his first summer camp for kids and bringing in Tommy Harris, along with a few other well-known people to help. Mr. Burger shared his thoughts regarding the recent Texas shooting.  He said he was able to discuss the district’s safety plan with Police Chief Stout. He recognized Chief Stout for his constant planning and ideas he had regarding improvement. In closing, Mr. Burger said the Board’s strategic planning is on pace and they are excited to get a new year started with new ideas.

Gail LoPresto wished Jennifer Seal well as she leaves the district and thanked her for her many years of service. Mrs. LoPresto commented on how Ms. Seal was her son-in-law's favorite teacher.  She went on to say that in all the roles Jennifer Seal has held in the district; she was really needed as Foundation President and a “cheerleader” for Putnam City. Mrs. LoPresto referenced the new logo and said Jennifer Seal was definitely a “Spark!” Mrs. LoPresto also thanked District Athletic Director Dr. Dick Balenseifen for helping organize the football event at Putnam City West High this past weekend that included all three high schools. She said she was thrilled to see this event happen in our district.

Charity Avery talked about how difficult it’s going to be for the Foundation to replace Jennifer Seal and thanked her for her dedicated service to the district. She said Ms. Seal has been a “Ray of Sunshine.” Mrs. Avery also spoke of the Texas shooting and school safety and how the recent events need to make us even more aware of violence in our communities. Mrs. Avery said she is thankful that Putnam City is looking into ways to make us more secure   She also highlighted the need to focus on our special needs students in the event of emergencies in our schools. Mrs. Avery also recognized Assistant Principal, Barbara Rose, at Putnam City West, who is leaving the district. She said her daughter will be sad to see her go and Ms. Rose has done a wonderful job and will be missed.

Judy Hopper attended the 2022 National Community Schools and Family Engagement Conference in Los Angeles with the following Putnam City educators last week: Western Oaks Elementary - Stephanie Treadway, Lauren Duke, Malynda McClellan, Grace Mercer; Western Oaks Middle School - Jennifer Robertson, Kim Buchanan, Christy Curnutt; District Family and Community Engagement Coordinator Gracie Ramirez and PCACT President, Amber Taylor. Mrs. Hopper explained she received a call from OEA Executive Director, Carolyn Crowder, regarding this conference, after a bill they wrote for federal funding for the Community Schools Program through Representative Tammy West didn’t pass.  She said the group brought back a wealth of information and talked about how excited she is at the prospect of bringing the Community Schools model to Putnam City in the coming years. She explained it was a collective vision working together with parent engagement and partners making schools a safe and more inviting place. She shared there are already over 10,000 schools in the United States doing this program, including Union Public Schools. She said a lot is involved and grant money is available at the State level. She said Western Oaks Elementary and Western Oaks Middle School will begin applying for grants. Mrs. Hopper encouraged anyone interested to search Community Schools Playbook on the internet.  Mrs. Hopper recognized Cooper Middle School’s multi-cultural day held during the last week of school. Mrs. Hopper also attended a OSSBA legislative review and highlighted a few items that recently passed: New Teacher Incentive/Scholarship Plan, 2-Year mentoring of new teachers' stipend for coaches, several bills on mental health and the increase in the cap for the Oklahoma’s Promise Scholarship Program.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
    a.    Minutes for regular board meeting on May 16, 2022
    b.    Purchase orders dated May 11, 2022 through June 1, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    School Activity Fund List of Board Approved Fundraisers for FY23
    g.    Fundraisers
    h.    Declaration of Obsolete Items
    i.    Renewal of Professional Services Agreement with Community Intervention Center for 2022-2023 ($20,000.00 from 23-11-088)
    j.    Renewal of Basic Legal Services Agreement with The Center for Education Law for FY23 ($900.00 from 23-11-005)
    k.    Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services for FY23 (Not to exceed $15,000.00 from 23-11-596)
    l.    Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education for FY23 ($50.00 per referral from 23-11-005)
    m.    Renewal of Agreement with MacSpec for financial software and support for FY23 ($9,600.00 from 23-11-094)
    n.    Renewal of Agreement with Sumner One for Risograph maintenance for FY23 ($19,350.00 from 23-11-169)
    o.    Renewal of PowerSchool Support Agreement for FY23 ($109,908.16 from 23-11-094)
    p.    Renewal of Contract with Positive Changes for education services for FY23 ($1,000.00 from 23-11-621)
    q.    Renewal of Success for All Social/Emotional Curriculum for Rollingwood Elementary for FY23 ($21,800 from 23-11-511)
    r.    Site Contracts
    s.    Out-of-State Trips
        i)    Putnam City High School JROTC students to Little Rock Arkansas, June 12 – 16, 2022 to attend AFJROTC Summer Leadership Course.
    t.    Overnight Travel
    u.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda with the exception of “Item j.” in which she requested a separate vote. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Gail LoPresto explained she has requested presentations from Center for Education Law and other law firms before the board votes to renew the contract for basic legal services.

Jay Sherrill asked Mrs. LoPresto if she was asking to table “Item j.”  Mrs. LoPresto clarified she was asking for a separate vote and shared she would not be voting at this time.

Judy Hopper commented that some of the consent agenda renewals pertain to programs that Putnam City pertains to mental health services provided for constituents and part of one of the new bills recently passed by the State requires we have to assign partnership. She said it may be tricky since we partner with a lot of different organizations, but the legislation is a good thing.

Jay Sherrill made a motion to table “Item j. Renewal of Basic Legal Services Agreement with The Center for Education Law” to allow the board time to gather information before voting. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF FY22 AND PREPARATION OF THE FY23 ESTIMATE OF NEEDS. ($55,000.00 FROM 23-11-005)

Steve Burger made a motion to approve the renewal of Eide Bailly as the District’s Independent Auditor for the audit of FY22 and preparation of the FY23 Estimate of Needs. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Gail LoPresto suggested the board should research and change who performs the audit periodically. She said working for the State Insurance Department has given her insight and that the State changes companies every three years. Mrs. LoPresto said she understands it’s limited who can perform audits but thinks it should be reviewed periodically.

Jay Sherrill said he understood Eide Bailly changes the actual people who perform the audits each year.

Gail LoPresto understands that Eide Bailly does rotate people performing the audit, but through conversations with others, thought it could possibly be due to turnover.

Judy Hopper asked if Ryan Spilman, Chief Financial Officer, would be the person to research audit firms. She said it is something to consider for the future.

Gail LoPresto asked if we have checked into other companies this year.

Dr. Rhodes confirmed other companies have not been researched, but there were only 2 or 3 firms in the state. Dr. Rhodes said he was told by Eide Bailly’s lead that they purposely don’t have the same auditors at the same school district each year.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING APPLICATION FOR TEMPORARY APPROPRIATION FOR FISCAL YEAR 2023.

Gail LoPresto made a motion to approve Application for Temporary Appropriation for fiscal year 2023. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH FUNDS FOR LEARNING FOR E-RATE CONSULTING SERVICES FOR THE 2022-2023 SCHOOL YEAR. ($23,500.00 FROM 23-11-079)

Item #10 was skipped as it was not ready to be voted upon at this time.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH LEADER IN ME FOR PROFESSIONAL DEVELOPMENT AT HARVEST HILLS ELEMENTARY. ($6,850.00 FROM 23-118 ACTIVITY)

Jay Sherrill made a motion to approve Contract with Leader In Me for professional development at Harvest Hills Elementary. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF THE FOLLOWING POSITIONS PURSUANT 25 O.S. § 307 (B) (1) AND (B) (7):

    a)    Elementary Principal
    b)    Elementary Assistant Principal(s)
    c)    Secondary Assistant Principal(s)
    d)    Chief of Staff

At 5:33 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing employment/appointment of the positions listed above pursuant to 25 O.S. § 307 (B) (1) and (B) (7): Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:10 p.m., Board President, Judy Hopper acknowledged return to open session and requested the board clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members, Jay Sherrill, Steve Burger, Gail LoPresto, Charity Avery and Board President, Judy Hopper; Superintendent Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen, Executive Director of Elementary Education, Barbara Crump and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing employment/appointment of the following positions pursuant to 25 O.S. § 307 (B) (1) and (B) (7):

    a)    Elementary Principal
    b)    Elementary Assistant Principal(s)
    c)    Secondary Assistant Principal(s)
    d)    Chief of Staff

No action was taken.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/ APPOINTMENT OF AN ELEMENTARY PRINCIPAL.

Jay Sherrill made a motion to appoint Jana Bowers as Arbor Grove Elementary Principal. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/ APPOINTMENT OF AN ELEMENTARY ASSISTANT PRINCIPAL(S).

Jay Sherrill made a motion to appoint the following as Elementary Assistant Principals:

Erin Camp at Windsor Hills

Spring Bruins at Lake Park/Positive Change

Ashley Quate at Coronado

Stacia Merrell at Central

Emily Smith at Hilldale

Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT /APPOINTMENT OF A SECONDARY ASSISTANT PRINCIPAL.

Dr. Rhodes said the Administration recommends Jackie Rhodes as a Secondary Assistant Principal at a location to be assigned.

Gail LoPresto made a motion to approve Jacqueline Rhodes as Secondary Assistant principal at a location to be assigned. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Dr. Rhodes said the Administration recommends Christina Neller as a Secondary Assistant Principal at a location to be assigned.

Gail LoPresto made a motion to approve Christina Neller as a Secondary Assistant at a location to be assigned. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Dr. Rhodes said the Administration recommends Andy Escajeda as an Assistant Principal at Mayfield Middle School.

Gail LoPresto made a motion to approve Andres Escajeda as an Assistant Principal at Mayfield Middle School. Judy Hopper seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Dr. Rhodes said the Administration recommends Tara Hagood as Assistant Principal at Western Oaks Middle School.

Gail LoPresto made a motion to approve Tara Leigh Hagood as Assistant Principal at Western Oaks Middle School. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT /APPOINTMENT OF CHIEF OF STAFF.

Dr. Rhodes said the Administration recommends Dr. Jason Memoli to be Chief of Staff.

Gail LoPresto made a motion to approve Dr. Jason Memoli as Chief of Staff. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING THE FOLLOWING TITLE CHANGES:

    a)    Jeff Bardach, Chief Communications Officer
    b)    Cory Boggs, Chief Information Technology Officer
    c)    Shbrone Brookings, Chief Operations Officer
    d)    Barbara Crump, Chief Elementary Officer
    e)    Keely Frayser, Chief Academic Officer
    f)    Scott McCall, Chief Special Education Services Officer
    g)    Shelly Roper, Chief Secondary Officer
    h)    Ryan Spilman, Chief Financial Officer

Jay Sherrill made a motion to approve the title changes with the change to “Item f.” Chief Special Services Officer. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #20 – DISCUSSION AND MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:16 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Tuesday, June 21, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, June 21, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 17, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – JEFF BARDACH, CHIEF COMMUNICATIONS OFFICER.

Chief Communications Officer, Jeff Bardach, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

Summer means planning for educators.  While students aren’t in the classroom, many important things are happening behind the scenes to make sure our schools are ready for their return in several weeks.  That’s no different at the District Administration level.  In addition to our normal planning for the upcoming year, the District has been working hard to prepare our next 5 year Strategic Plan.  This has included many meetings with Board Members, principals, faculty and staff.  We also published a survey for our families and community members to complete.  More than 1,500 surveys were completed in just a week’s time.  This has ensured feedback from all of our stakeholder groups will be included in the plan.  Putnam City is blessed to have such an engaged group of stakeholders and we thank everyone for their input.  We’re so excited to share details of the Strategic Plan in the coming weeks and months.

I’m thrilled to report this evening that our District’s Lead Mechanic, Ralph Carlstrom was selected as the Oklahoma Association of Pupil Transportation’s Mechanic of the Year.  Mr. Carlstrom has been with the District for 19 years and helps ensure all our transportation vehicles are in safe working order.  This statewide award is an extremely high honor for Ralph and for our entire Transportation Department.  He was nominated for the award not just by our District but also by another District that is aware of his hard work and the impact he makes.  On behalf of Putnam City, I’d like to congratulate Ralph Carlstrom for making us PC Proud!

ITEM #4 – COMMENTS BY BOARD MEMBERS

Jay Sherrill was impressed with the number of Strategic Plan surveys that the District received and said the survey was well designed. He said he looked forward to seeing the feedback. He congratulated Mr. Carlstrom and said we take for granted how important a job mechanics have in keeping our students safe.

Steve Burger also commented upon the length of time Mr. Carlstrom has served the District and said the achievement of Mechanic of the Year was outstanding. He recognized maintenance and lawn crews working in this heat and commended them for how well the buildings and grounds look. Mr. Burger commented on the many activities taking place during the summer and recognized the work that sponsors and students put in during the summer months.

Gail LoPresto congratulated Jason Memoli on being named Chief of Staff at the last board meeting. She also appreciated all the hard work of the various crews to maintain the buildings and lawns.

Charity Avery agreed with the other board members that maintenance and grounds crews are doing an excellent job. She also reminded attendees that there are many fundraising activities over the summer and commended students and parents for their hard work. She also congratulated Dr. Memoli and said he would be missed at PC West but thanked him for all his has done during his time there.

Judy Hopper referenced the Community Schools Conference that she and District employees recently attended and said they would be meeting virtually soon with State Department of Education and Oklahoma Education Association staff to discuss implementation of the program. She appreciated Barbara Crump, Shelly Roper and Dr. Keely Frayser attending sessions at the recent CCOSA conference. Mrs. Hopper recognized Patty Balenseifen and Dessi Black for successfully resolving a substitute’s concern in a timely manner.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on June 6, 2022
    b.    Purchase orders dated June 2, 2022 through June 15, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications FY23
        i)    District Wide
        ii)    Apollo Elementary
        iii)    Central Elementary
        iv)    Dennis Elementary
        v)    Downs Elementary
        vi)    Harvest Hills Elementary
        vii)    Hilldale Elementary
        viii)    Kirkland Elementary
        ix)    Lake Park Elementary
        x)    Northridge Elementary
        xi)    Overholser Elementary
        xii)    Rollingwood Elementary
        xiii)    Tulakes Elementary
        xiv)    Western Oaks Elementary
        xv)    Wiley Post Elementary
        xvi)    Will Rogers Elementary
        xvii)    Windsor Hills Elementary
        xviii)    Capps Middle School
        xix)    Cooper Middle School
        xx)    Putnam City Academy
        xxi)    Putnam City High School
        xxii)    Putnam City Smart Start
        xxiii)    Extended Care Program
        xxiv)    Online Payments
    f.    Renewal of Contract with City of Oklahoma City for school crossing guards for FY23 ($30,240.00 from 23-11-005)
    g.    Renewal of Service Agreement with Clearwater Enterprises for purchase of natural gas for FY23 (Estimated 25% savings from 23-11-005)
    h.    Renewal of Service Agreement with Waste Management of Oklahoma for waste removal and recycling at various locations for FY23 ($138,946.00 from 23-11-005)
    i.    Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation
for FY23 (Not to exceed $30,000.00 from 23-34-005)
    j.    Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for FY2 ($1,481,312.00 from 23-11-005)
    k.    Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery for FY23 ($2,922,467.00 from
23-21-005)
    l.    Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for FY23 (No Cost to District)
    m.    Renewal of Contract with Hearts for Hearing for audiological services for FY23 ($25,000.00 from 23-11-621)
    n.    Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product for FY23 ($85,220.00 from 23-11-795)
    o.    Renewal of Agreement with DreamBox/Reading Plus for secondary sites license subscription for FY23 ($50.850.00 from 23-11-795)
    p.    Renewal of Agreement with Barlow Education Management System for Federal Program Management for FY23. ($63,000.00 from 23-11-795)
    q.    Site Contracts
    r.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto wished Brett Bradley well and said she was glad for the time that he has been with the District, saying that he did a great job as Principal at Putnam City High School.

Judy Hopper commented upon the importance of services such as Circle of Life Eye Care and Hearts for Hearing audiological assessments that the District provides to our students.

Charity Avery agreed that Hearts for Hearing has always provided excellent care and a positive experience for her daughter.

Judy Hopper asked about DreamBox/Reading Plus. Dr. Keely Frayser said that it is to improve the literacy skills of students in 6th through 9th grades with the goal for all students to read at least at their grade level.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Jay Sherrill said he was pleased with the new hires choosing Putnam City over other districts.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING FEDERAL CLAIMS APPROVED SIGNATURES FOR FY23.

Jay Sherill made a motion to approve the Federal Claims Approved Signatures for FY23.  Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR FY23.

Gail LoPresto made a motion to approve the Emergency Federal Claims Approved Signatures for FY23. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH TALKINGPOINTS FOR DISTRICT-WIDE COMMUNICATION PLATFORM FOR FY23. ($73,848.00 FROM 23-11-795)

Steve Burger made a motion to approve the Agreement with TalkingPoints for district-wide communication platform for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto asked for clarification of the program. Dr. Rhodes said it was a text based program that interprets text and can translate it into 125 different languages allowing the District to communicate with parents in their native languages. Dr. Frayser said the program had been piloted in 5 different schools the past year. Principals were asked about the program and they were all interested in using it in their buildings. Dr. Frayser also said the communications program could be used on many levels: district-wide, school-wide or by individual teachers.

Judy Hopper said she was pleased that the District is using the program and thinks it will be positive for our patrons.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSCRIPTION WITH LEXIA CORE5 READING CURRICULUM FOR ELEMENTARY SCHOOLS FOR FY23. ($217,700.00 FROM 23-11-795)

Gail LoPresto made a motion to approve Subscription with Lexia Core5 Reading Curriculum for Elementary Schools for FY23. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Judy Hopper asked if the subscription would be for all elementary schools and if there was a limit to the number of students that could use the curriculum. Dr. Rhodes said the license was for an unlimited number of students per school. Mrs. Hopper also asked if students could access the curriculum during the summer. Dr. Frayser said the subscription is a year round contract and is designed to help fill in the gap for literacy skills.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING APPOINTMENT OF AN EMCUMBRANCE CLERK.

Steve Burger made a motion to appoint Justina Fitzgerald as Encumbrance Clerk. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH CENTERS FOR EDUCATION LAW FOR BASIC LEGAL SERVICES FROM 7/1/22 THROUGH 12/31/22. ($450.00 FROM 23-11-005)

Jay Sherrill made a motion to approve the Contract with Centers for Education Law for Basic Legal Services from 7/1/22 through 12/31/22. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto said she was in favor of the 6 month contract that would allow the District time to re-evaluate legal firms. Dr. Rhodes said the staff tried to schedule presentations with other law firms before the end of the fiscal year but there really wasn’t time to properly prepare. He mentioned September as a possible month to schedule a meeting for legal firms to present to the board.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH COMMITTEE FOR CHILDREN FOR SECOND STEP FOR K-8TH SOCIAL EMOTIONAL CURRICULUM. ($45,141.30 FROM 23-11-795)

Jay Sherrill made a motion to approve Agreement with Committee for Children for Second Step for K-8th Social Emotional Curriculum. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Judy Hopper asked if the District was already providing this curriculum.  Dr. Rhodes explained that it had been used in elementary schools and this contract is to expand through middle school grade levels.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

At 5:18 p.m., Gail LoPresto made a motion to enter into executive session to conduct and ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #15 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:07 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Charity Avery, Gail LoPresto, Jay Sherrill and Steve Burger and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 7:07p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

REGULAR BOARD OF EDUCATION MEETING
Tuesday, July 5, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, July 5, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 1, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER – CHIEF SECONDARY EDUCATION OFFICER.

Chief Secondary Education Officer, Shelly Roper, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT

Each year, the Oklahoma Medical Research Foundation chooses 12 Oklahoma students out of around 100 applicants to be Sir Alexander Fleming Scholars.  The program dates back to 1956 and was named after the British scientist who discovered penicillin and also visited Oklahoma City to dedicate OMRF’s first building.  
 
These 12 scholars are usually college students or seniors in high school and spend eight weeks of their summer working with the Foundation’s Scientists on research projects.  Those projects include everything from cancer to cardiovascular diseases.  This year, Putnam City is honored to have PC West Senior Abigail Sifuentez as one of the Fleming Scholars.  Abigail has been hard at work with OMRF and I can’t wait to be able to share more about her research with everyone soon.  Congratulations to Abigail for her selection as a Fleming Scholar!
 
We’re also busy preparing for the upcoming school year.  It’s hard to believe, but Convocation is just four weeks from this Thursday.  We’re so excited to welcome back our incredible teachers and we are finalizing the program for Thursday, August 4th.  I’m happy to report tonight that we’ll be joined at Convocation by Oklahoma County District Judge, and PC North graduate, Heather Mendoza Coyle.  Judge Coyle is the first District Judge of Hispanic Heritage in Oklahoma and she’s going to share her Putnam City success story with all of us.

ITEM #4 – COMMENTS BY BOARD MEMBERS

Jay Sherrill deferred his comments to allow Putnam City Foundation Chair, Jessica Sherrill, to introduce the Foundation’s new Executive Director, Alyx Picard. Mrs. Sherrill said Ms. Picard was excited and ready to get started in supporting the district and looking forward to this coming year.

Steve Burger welcomed Alyx Picard to the Putnam City Foundation. He said he was able to meet with her earlier in the afternoon.

Gail LoPresto had no comments due to recovering from a recent illness and having trouble with her voice.

Charity Avery congratulated Putnam City West Senior, Abigail Sifuentez, for being honored as one of the Fleming Scholars, and said she was excited to hear more about her accomplishment. Mrs. Avery shared she was able to check out the Putnam City West parking lot and said it looked awesome. She said she was looking forward to more parking spaces there. Mrs. Avery also welcomed Ms. Picard to the Foundation and said she was looking forward to working with her.

Judy Hopper said she toured the new Putnam City Arena. She mentioned it looked like a college arena and was state-of-the-art, including the storm shelter. Mrs. Hopper gave a shout out to Summer Recharge teachers and how they built relationships with students. She encouraged others to reach out and thank them for their time and efforts.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on June 21, 2022
    b.    Purchase orders dated July 1, 2022 for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications FY23
        i)    Coronado Elementary School
        ii)    Hefner Middle School
        iii)    Mayfield Middle School
        iv)    Western Oaks Middle School
        v)    PCN High School
        vi)    PCW High School
    g.    Declaration of Obsolete Items
    h.    Renewal of Transportation Contract for FY23 with Francis Tuttle Career Technology. (No Cost to District)
    i.    Site Contracts
    j.    Overnight Travel
    k.    Retirements and Resignations as listed on Attachment A

Charity Avery made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING EVENING ALTERNATIVE EDUCATION SCHEDULE AND DEREGULATION APPLICATION FOR FY23.

Charity Avery made a motion to approve the Evening Alternative Education Schedule and Deregulation Application for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Steve Burger asked if any student could apply to attend the evening Alternative Education Program.

Chief Secondary Education Officer, Shelly Roper said any student can apply, but cannot have dual enrollment.

Mr. Burger asked if there was cut off number.

Mrs. Roper said there was not a cut off since once a class if full, more teachers can be hired.

Mr. Burger commented about the economic situation with COVID and more students having to work to help their families. He asked Mrs. Roper if she anticipated more students to be channeled this direction.

Mrs. Roper said it was something she could bring up and discuss with Principals.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING PUTNAM CITY ACADEMY SOAR SCHEDULE AND DEREGULATION APPLICATION FOR FY23.

Steve Burger made a motion to approve the Putnam City Academy SOAR Schedule and Deregulation Application for FY23. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

July Hopper asked if there was a limit on the Soar Program.

Chief Secondary Education Officer, Shelly Roper confirmed there was a limit and at times, pre-COVID, there has been a waiting list. She said the limit has not been reached recently.

Steve Burger asked about the time limit a student is in the program.

Mrs. Roper said it was by semester and depends on following their behavior plan while attending. She also said if the student is a senior, they usually stay the rest of the school year.  She shared the goal is to get students back in the school building.

Steve Burger wanted to know if counselors were available.

Mrs. Roper confirmed counselors were available.

Dr. Rhodes mentioned regarding Items 7 and 8, the State Department allows schools to have an alternative schedule for students who may be living on their own, working, have children or in different situations to still be able to attend school.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO ONG AT 4211 N. DIVIS AVENUE FOR GAS PIPELINES.

Jay Sherrill made a motion to approve the granting easement to ONG at 4211 N. Divis Avenue for gas pipelines. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes explained this easement is related to the Transportation expansion which is a part of the bond program.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING REVISIONS TO DISTRICT POLICY – EE – ENROLLMENT.

Charity Avery made a motion to approve revisions to District Policy – EE – Enrollment. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes shared this policy has been previously brought to the board. He said legislation continues to change and is not always defined. Dr. Rhodes said on page 5, “Attendance Issues” are now defined as 10 or more absences in one semester.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR MULTI-MEDIA COMMUNICATION SPECIALIST.

Steve Burger made a motion to approve Job Description for Multi-Media Communication Specialist. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Steve Burger asked if this position is funded through ESSER money and asked about decisions that would need to be made when these funds run out.

Dr. Rhodes confirmed both Items 11 and Item 12 will be funded through ESSER and said when funds run out, we like to think Legislation will be funding schools better than they are now.

Jay Sherrill commented he appreciates the vision of Dr. Rhodes and Chief Communications Officer, Jeff Bardach and thinks it’s great we’re investing in this area.

Charity Avery and July Hopper agreed.

Gail LoPresto asked if approving this job description means the job will be posted.

Dr. Rhodes confirmed once approved, the job will be posted.

Board members asked about pay scale. Dr. Rhodes said the job description listed high school diploma and it would be a 12 month position.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DESCRIPTION FOR TITLE IX INVESTIGATOR.

Steve Burger made a motion to approve Job Description for Title IX Investigator. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes said this position also qualifies for use of ESSER Funds. He explained need for this positon is due to an increasing numbers of incidents which require a lot of interviews for each occurrence. He shared since the end of May, there have been approximately 240 interviews, not including a few from Summer Recharge. Dr. Rhodes also confirmed for board members this Title IX position would be part of Chief Human Capital Officer, Patricia Balenseifen’s department.

Judy Hopper wanted to know if there were fewer cases, could this person work with District Equity Coordinator, Tyrea Craig.

Patricia Balenseifen said they could and hopes that would be the case.  

Dr. Rhodes added there is a line in the job description that states this person would work with equity diversity.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH ACT WORKKEYS FOR PARAPROFESSIONAL ASSESSMENTS FOR FY23. (NOT TO EXCEED $2,000.00 FROM 23-11-621/089)

Jay Sherrill made a motion to approve Agreement with ACT WorkKeys for Paraprofessional Assessments for FY23. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH CONSCIOUS DISCIPLINE FOR CLASSROOM MANAGEMENT PROFESSIONAL DEVELOPMENT AT WILL ROGER ELEMENTARY SCHOOL. ($7,490 FROM 23-11-511)

Charity Avery made a motion to approve Agreement with Conscious Discipline for Classroom Management Professional Development at Will Roger Elementary School. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Judy commented this looks amazing and is anxious to see it in practice. She also said if this is as good as it seems to be, she would like to see it implemented district-wide. Mrs. Hopper also shared from what she has seen through video, it’s really more for the educator. She said the program helps students connect their thinking to their upper brain.

Gail LoPresto asked how the school was able to do this.

Dr. Rhodes explain schools have Title Funds they are able to select programs they feel will benefit their school. He said he is somewhat familiar with Conscious Discipline and is convinced it’s a good program.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) and (B) (7).

At 5:19 p.m., Charity Avery made a motion to enter into executive session for the purpose of discussing employment/appointment of High School Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7).  Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:04 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Steve Burger, Gail LoPresto, Vice-President Charity Avery and Board President Judy Hopper, Chief of Staff Dr. Jason Memoli, Chief Officer of Secondary Education, Chief Officer of Human Capital, Patricia Balenseifen and Superintendent Dr. Fred Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT /APPOINTMENT OF HIGH SCHOOL PRINCIPALS.

Dr. Rhodes said the Administration recommends Tami Taylor as Principal of Putnam City High School.

Steve Burger made a motion to approve Tami Taylor as Principal of Putnam City High School   Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye

Dr. Rhodes said the Administration recommends Edward Smith as Principal of Putnam City West High School.

Charity Avery made a motion to approve Edward Smith as Principal of Putnam City West High School   Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:05 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, July 18, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 18, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 15, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHBRONE BROOKINGS, CHIEF OPERATIONS OFFICER

Chief Operations Officer, Shbrone Brookings, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – RECOGNITIONS AND REPORTS

        Operations Update – Shbrone Brookings – Chief Operations Officer

Chief Operations Officer, Shbrone Brookings, thanked the board for allowing him to present an update on construction projects within the District.

Recently Completed:
Downs Elementary Schools - Early Childhood Center/Storm Shelter
Putnam City High School - Tennis Center
Putnam City North High School - Track
Hefner Middle School - Furniture Upgrades
Kenneth Cooper Middle School - Furniture Upgrades

Mr. Brookings shared that the District doesn’t take a “uniform” approach to design of construction projects. Instead, each project is planned individually with input from the school/site to meet the needs as well as the environment. He also noted that the furniture upgrades included common areas, library media centers and the special education programs. Mr. Brookings also indicated that supply chain issues have impacted completion dates.

Final Stages (Projected Finished Before School Starts):
Apollo Elementary School - Classroom Addition – (Also Storm Shelter but pending HVAC generator delivery & installation in September before it can be considered FEMA certified shelter)
Putnam City North High School - Tennis Center
Western Oaks Middle School - Interior Upgrade
Will Rogers Elementary School - HVAC – (awaiting parts due to supply change issues)
Putnam City West High School - Arena/Storm Shelter

Upcoming:
Putnam City West High School - HVAC Systems (complete replacement - ESSER funding)
Windsor Hills Elementary School - HVAC Systems (complete replacement - ESSER funding)
Downs Elementary School - HVAC Systems (complete replacement - ESSER funding)
Wiley Post Elementary School - HVAC Systems (parts replacement – ESSER funding)

Touch Ups:
Western Oaks Elementary School – Flooring with Directional Lineage
Western Oaks Elementary School – Awning for Car Pick Up Area
Central Elementary School – Replacement of Deteriorating Front Steps
Capps Middle School - Adding Bricking to West Exterior Wall Near Lunch Area for Durability    

Projects Coming Soon:
Lake Park Elementary School - Interior Upgrade
Putnam City West High School - Common Area Renovation
Transportation Department – Building Addition (Will allow seating to accommodate professional development)
Centennial Center  (Architectural renderings in process of submission to finalize selection of the architectural firm.)

Mrs. LoPresto asked about HVAC issues at Windsor Hills last year. Mr. Brookings said that the roof top units that weren’t working correctly have been replaced so the system should be working properly for the school year. The complete HVAC system will be replaced at Windsor Hills next summer.

Steve Burger asked who maintains the HVAC systems. Mr. Brookings said the systems are primarily maintained by District staff with HVAC licenses but we also work with Innovative Solutions for overflow projects. Mr. Burger asked if it would be cost effective to have a contract with an HVAC manufacturer to maintain all the District’s HVAC systems. Mr. Brookings said he has been speaking with other districts about how they manage their HVAC systems. He said Edmond Public Schools does have a contract with a manufacturer who has a representative onsite part-time. He said there is a shortage in licensed trades, especially in the HVAC area. He said the biggest challenge right now for our District is that there are 4 control systems and the goal is to have all HVAC on 1 control system at some point in the future. He said as the bids are requested for a centralized control system, that might be the time to research HVAC servicing contracts.

Mr. Burger also asked about security upgrades. Mr. Brookings said that Chief Mark Stout will be presenting a safety update at the August 1, 2022 board meeting.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

With the start of school just three and a half weeks away, I wanted to take a minute to highlight an incredible new program that’s about to get underway at PC North.  The Aircraft Owners and Pilots Association selected Oklahoma as just the second state in the country to host its “You Can Fly” High School Aviation Curriculum Professional Development Program.  The program aims to educate and train high school students for careers in the aviation community, which is one of our state’s biggest industries.  Starting this Fall, PC North students will have the opportunity to take classes to learn everything from how to fly planes to how to maintain them.  Thanks to teacher Sam Madewell, principal Carole Buhr, Denise Hensley, Shelly Roper, Keely Frayser and Cory Boggs for their leadership in making this happen.  PC North is just one of 57 Oklahoma high schools that will be participating, and we couldn’t be more excited to see this program “take off.”

We also have a few exciting recent honors to celebrate tonight.  Congratulations to our Girls Tennis and Girls Track teams at PC West.  The Tennis team recently won the 6A High School Academic State Championship while West’s track team made 6A High School Academic All-State.  These are tremendous achievements for both teams!

PC North student Piper Bush was named a 2022 Gold Award winner from the Girl Scouts of Western Oklahoma.  Piper collaborated with Upstage Theatre to create “Project Bravery.”  It aims to make live performances more accessible for children with disabilities or on the autism spectrum.  This past spring, she worked with North’s faculty to coordinate additional performances of school productions with a modified focus.  Congratulations, Piper!

Finally, Capps Middle School continues to bring home more awards. This Summer, Capps received a Bronze Citation from the American School & University Educational Interiors Showcase. The award recognizes the unique ways the interior of Capps was designed to allow our students to thrive in their new environment. We remain extremely proud of Capps!

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill welcomed new employees and recently promoted staff to the meeting and to the District and said he was excited to see the start of the new school year.

Steve Burger promoted the upcoming Putnam City Athletic Banquet scheduled for August 18th at Victory Church. He said the inductees in the Hall of Fame are a class group of individuals. Information and tickets are available on the Putnam City website. He also commended Putnam City West on their recent academic achievements. He said the “outstanding” accomplishment is not easy to achieve and that it speaks well for Putnam City West’s academics. Mr. Burger also recognized Carole Buhr’s use of social media to highlight new teachers and staff at Putnam City North. He congratulated the new principals in attendance at the meeting and said he was excited to see good things happening during the new school year.

Gail LoPresto said she applauds all that has been done by the Buildings, Grounds and Administrative staff in preparation for the new school year. She said she appreciates all that has been accomplished.

Charity Avery said it was awesome to see the renovations at Apollo Elementary School. She thanked Shbrone Brookings for the Putnam City West Arena tour she recently enjoyed. She said she is excited for the upcoming completion of the Western Oaks renovations and looks forward to touring that school as well. Mrs. Avery congratulated Putnam City West for their academic achievements. She also congratulated the new principals on their recent appointments. Mrs. Avery thanked the Administrative Team for their work preparing for the new school year.

Judy Hopper agreed with the previous board member comments. She thanked Shbrone Brookings for his amazing presentation. She recently attended EngageOK Conference sessions regarding the Community School Effort so she can continue to learn and stay informed of the initiative.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on July 5, 2022
    b.    Purchase orders dated July 2, 2022 through July 12, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications
    f.    Putnam City Athletic Advertising Partnership Contracts
        i)    Francis Tuttle Technology Center
        ii)    Mercy Hospital
    g.    Renewal of McKinney Vento Agreement for Transportation Services for Homeless Students for the 22-23 school year
    h.    Renewal of Career and Technology Education Contract for 2022-2023 school year. ($326,186.00 from 23-11-421)
    i.    Renewal of Agreement with Oklahoma Building Services for Custodial Services for FY23 school year. ($814,090.00 from 23-11-005)
    j.    Renewal of Agreement with Compliance Resource Group for substance abuse testing for FY23 (Not to exceed $15,000.00 from 23-11-005)
    k.    Site Contracts
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda.  Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto said she had asked Mr. Brookings prior to the meeting how the amount of the Oklahoma Building Services contract compared to last year. She said the contract amount was more because there had been some changes to the schools where the janitorial services were used.

Jay Sherrill suggested the board set an amount of increase on a renewing contract requiring the contract be approved as a separate line item instead of being listed on the consent agenda.

Gail LoPresto agreed with the suggestion and reminded board members they can always request a separate vote on anything listed on the consent agenda.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RATES OF PAY SCHEDULE FOR 2022-2023.

Gail LoPresto made a motion to approve the Rates of Pay Schedule for 2022-2023.  Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Judy noted the daily rates of pay for substitute teachers did not include the additional stipend funded out of federal ESSER funds that is being voted on tonight. She hopes in future the District will be able to increase the substitute rate of pay permanently even after the federal funding ends.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH FUNDS FOR LEARNING FOR E-RATE CONSULTING SERVICES FOR THE 2022-2023 SCHOOL YEAR. ($17,898.63 FROM 23-11-079)

Jay Sherrill made a motion to approve the Contract with Funds For Learning for E-Rate Consulting Services for the 2022-2023 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY DISTRICT TRANSFER CAPACITIES.

Gail LoPresto made a motion to approve the Quarterly District Transfer Capacities. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes said new legislation requires the board to approve transfer capacity on a quarterly basis. He is concerned that requiring the capacities to be approved during the summer is too early for the start of the school year.

Steve Burger asked how capacity is measured. Dr. Rhodes said that secondary levels use English class enrollment to measure since all students are required to take English. Elementary schools utilize class size to determine capacity with 18 being the target number.

Dr. Rhodes said that transfer capacities will also be posted on the website and will also be presented to the board for approval quarterly as capacities will change during the year.

Mr. Burger asked if this pertained to transfers within the district or out-of-district. Dr. Rhodes said it pertains to students applying to transfer into Putnam City from other districts.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING DISTRICT POLICY DB-F SUPERINTENDENT EVALUATION FORM.

Charity Avery made a motion to approve District Policy DB-F Superintendent Evaluation Form. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Jay Sherrill asked if the current policy could be updated to reflect that the superintendent evaluations would be conducted quarterly as has been the practice for the past few years. Dr. Rhodes said he would work with legal counsel to update the policy to include frequency of the evaluation process and the policy would be submitted for board approval at a future meeting.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR AUGUST 10, 2022 THROUGH DECEMBER 16, 2022. (NOT TO EXCEED $300,000 FROM 23-11-795)

Steve Burger made a motion to approve the Substitute Stipend for August 10, 2022 through December 16, 2022. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes commented that this is a continuation of the Substitute Stipend the board approved during the second semester of FY22. This extension is currently for the first semester of the 2022-2023 school year. The administration hopes to bring a recommendation at a future board meeting to extend through the second semester of this school year.

He said the same is true for the Class Coverage Stipend listed on Item #13.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR AUGUST 10, 2022 THROUGH DECEMBER 16, 2022. (NOT TO EXCEED $450,000 FROM 23-11-795)

Gail LoPresto made a motion to approve the Class Coverage Stipend for August 10, 2022 through December 16, 2022. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING REFUGEE SCHOOL IMPACT TUTORING AND LANGUAGE SUPPORT CONTRACT FOR FY23. (NO COST TO DISTRICT)

Steve Burger made a motion to approve Refugee School Impact Tutoring and Language Support Contract for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes said the funding comes through DHS. He said the District has quite a number of refugee students enrolled and he appreciates Dr. Keely Frayser for pursuing the contract and funding to assist in meeting the needs of these students.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPALS PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (7).

At 5:42 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing employment/appointment of High School Assistant Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:57 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Charity Avery, Gail LoPresto, Jay Sherrill and Steve Burger met in executive session with Superintendent, Dr. Fred Rhodes; Patricia Balenseifen, Chief Human Capital Officer; and Shelly Roper, Chief Secondary Education Officer for the purpose of discussing employment/appointment of High School Assistant Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

No action was taken.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING EMPLOYMENT/ APPOINTMENT OF HIGH SCHOOL ASSISTANT PRINCIPALS.

Dr. Fred Rhodes said the administration recommends Keith Ooten for Assistant Principal at Putnam City West High School.

Charity Avery made a motion to employ Keith Ooten as Assistant Principal at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes said the Administration recommends Thomas McNeely for Assistant Principal at Putnam City West High School.

Charity Avery made a motion to employ Thomas McNeely as Assistant Principal at Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:59 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, August 1, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 1 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 29, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto and Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others. Member Jay Sherrill was not present.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CHIEF MARK STOUT -   CAMPUS POLICE.

Chief Mark Stout, Campus Police, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – RECOGNITIONS AND REPORTS

    Safety Update – Chief Mark Stout – Campus Police

Chief Mark Stout, Campus Police presented the Board with Putnam City schools Annual Security Update. Chief Stout shared it was state law and a requirement to present an update each year. He showed a PowerPoint presentation which included Past, Present and Future security updates.

Past Safety Upgrades: Access Control, Security Vestibules, Cameras, Door Replacement and Window Film.
    •    Active Shooter/Rescue/EMS, Fire, Police Drills
    •    Locked Classrooms during Instructional Time
    •    Strategies for during Active Shooter, Drills, and Coordination with other Agencies – Invest in Radio Communication.
    •    Radio System is part of Oklahoma City Metro Radio System, allows us to talk to all other agencies (Police, Fire and EMS.) Everyone can talk together.

Present Safety Upgrades:
    •    Campus Police Assignments

Officers are assigned to all 4 High Schools and all 5 Middle Schools. They work all associated school activities. There are a total of 12 Police Officers and 3 Security Officers.
    •    Working with Other Agencies

Campus Police works with OKCPD, Bethany PD and Warr Acres PD on a regular basis to collaboratively train on safety: Laser – Active Shooter Response, Door Breeching, CIT (Crisis Intervention Team - All Putnam City Officers are Certified CIT), and Emergency Video Access to other agencies.

Chief Stout shared in the event of a live situation; our security platform allows multiple emergency agencies access to our cameras and enables them to respond, including county agencies.
•    Campus Police Philosophy

Chief Stout said he met with principles recently and ensured them his officers will respond, along with other emergency agencies and will stop whatever is causing harm to students, staff and the school. He said his officers will not have to wait for his authorization.

    He shared a quote from Thomas Aquinas, “The one who is brave does not flee at the sign of danger; he stands his ground and suffers whatever “slings and arrows” are hurled at him as a result of pursuing the good.”
    •    Security Updates
        o    Cameras – highest visible levels
        o    Access Control,
        o    Secure Door Monitoring,
        o    Alert System,
        o    Threat Level
        o    Mission Control (Dispatch Center)
        o    Security Vestibule Inspection (Security Vestibules have to be used)
        o    Door Stops removed on exterior doors.

    •    Re-Evaluation of Procedures and Policy
        School Safety Committee has met several times and has re-evaluated the following procedures.
        o    Updated Run-Hide-Fight
        o    Locked Classrooms
        o    Exterior Doors Checked
        o    Be More Vigilant
        o    More Physical Barriers-Window Film,
        o    Door Film, Etc.
        o    Fence Inspections.
        o    Chief Stout said staff has been instructed that all exterior doors need to be check several times within the day.

•    RAVE System

RAVE App – Available to all employees for their devices. It will be placed on all employees I-Pads. This app is available only to District staff and is highly recommended, but not required.

Chief Stout said by the press of a button, the app sends out notifications to alert of emergency situations. It also asks if you want to call 911 as it is a free service, mandated by the Governor and doesn’t cost the district monies.

Other advantages include principals have capability to send messages to their staff. Employees must be on school property to use it. Currently it only works on school the employee is assigned to, but is in process of being updated to be used on any district property.

Chief Stout said we are in configuration stage and will be rolling it out in the next 30 days.

•    ESSER FUNDS
    Access Control – Door Monitoring, Updated Site Maps

    Future Safety Upgrades:
        •    Continue to Increase access Control Doors
        •    Integrated Intruder Alert System
        •    Weapon Detection System
        •    More training for Staff and Police
        •    Table Top Exercises
        •    Better Screening of Subjects

Chief Stout opened up his presentation for questions.

Board member, Gail LoPresto asked about 2 officers assigned at each high school, 1 officer at middle school and wondered if there were people not assigned to a building. Chief said his assistant, 1 patrol officer and himself were the only ones not assigned to a school. He also confirmed all officers were on the Putnam City payroll and there were no contract officers, including security officers.

Mrs. LoPresto also asked if that was an adequate amount of officers for our district. Chief Stout said a request has been made for 3 more officers and it’s under current review. He said the goal was to have more of an impact on elementary schools. Chief Stout also shared, last year, high schools had a 60 percent increase in police activity. He also said all middle school officers are assigned to respond to feeder elementary schools, but if the 3 new positions are approved, they would be based out of the 3 high schools and their primary objective would be to interact every day at an elementary, preferably during lunch, recess, etc. This would allow the middle school officers to have fewer elementary assignments.

Gail LoPresto and Charity Avery asked questions regarding parking and security officer duties, including timeframes officers were on duty. Chief Stout also confirmed security officers could also serve as backups during emergency situations or if he was needed. He said a lot of people come and go at the site parking lots, so it’s important for security officers to remain outside.

Steve Burger asked about the cost of door monitoring when ESSER funds run out. Chief Stout confirmed once door monitors are installed, there is no extra cost. He also shared with every bond, there has always been a portion allocated for security.

Chief Stout closed by saying, “He can’t keep bad things from happening, but he can guarantee they will do everything they can to prevent and stop them from happening.”

Board President, Judy Hopper, thanked Chief Stout for his presentation.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

Dr. Rhodes began by welcoming back administrators and introduced new administrators who are new in their roles for the upcoming school year:

    Secondary:
        •    PC High: Tami Taylor, Principal; Christina Neller, Asst. Principal; Stephanie Payne, Administrative Intern
        •    PC West: Edward Smith, Principal; ¬Thomas McNeely, Asst. Principal; Keith Ooten, Asst. Principal; Jackie Rhodes, Asst. Principal; Angela Farris, Administrative Intern
        •    PC Academy: Ginger Dowling, Administrative Intern
        •    Capps Middle: Jocilyn Coleman, Administrative Intern
        •    Cooper Middle: Tara Hagood, Asst. Principal
        •    Mayfield Middle: Andy Escajeda, Asst. Principal

    Elementary:
        New Head Principal:
        •    Arbor Grove: Jana Bowers

        New Assistant Principals:
        •    Central: Stacia Merrell
        •    Coronado: Ashley Quate
        •    Hilldale: Emily Smith
        •    Lake Park: Dr. Spring Bruins
        •    Windsor Hills: Erin Camp

        New Administrative Interns:
        •    Apollo: Kylee McFarlan
        •    Dennis: Kara King
        •    Windsor Hills & Downs: Molly Haley
        •    Harvest Hills: Joanna Imes
        •    Hilldale: Kaci Durham
        •    Northridge & Will Rogers: Heather Lester

August can mean only one thing: Back to School. It’s hard to believe, but it is here already.  As we prepare to welcome our educators back this Thursday and our students back to class a week from Wednesday, I’m hopeful and excited for the new year.  Back to School time is great.  Our school buildings that were mostly quiet over the summer spring back to life.  Our classrooms are filled with the sounds of learning and our hallways are filled with laughter.  And, for the first time since August of 2019, we start a school year able to actually see everyone’s smiles in person.
 
I also want to highlight an innovative idea in our North feeder pattern this year. Our schools are working together to build “Comm-UNITY.”  North Principal Carole Buhr has spearheaded the effort to connect elementary and middle school students with their high schools.  You’ll see Ms. Buhr and several of our elementary and middle school principals wearing Comm-UNITY t-shirts in their school’s colors tonight.  The shirts are available for purchase from an online store and any elementary or middle school student in the feeder pattern gets into events at North for free when they wear it.  What a fun idea!
 
I often talk about how blessed we are in Putnam City to have a District full of the best, most dedicated and energetic educators around.  We’re so excited to welcome them back at Convocation Thursday morning at PC North.  We have an exciting program planned to kick off the year.  I’ve previously announced our special guest speaker is Oklahoma County District Judge Heather Mendoza Coyle, a proud PC North graduate.  We’ll also be joined by Board Members and several of our area Legislators.
 
The beginning of a new school year is also the perfect time to talk about our District’s Five-Year Strategic Plan.  As many of you know, the District Administration has spent the past several months gathering ideas and feedback for where we see Putnam City going in the next five years.  Our process has included direct feedback from all of our stakeholder groups.  That includes the Superintendent’s Cabinet, workshops with the Board of Education, our site Administrators, Faculty and Staff, Students and Families and surveys for our greater Community.  In the more than 1,800 survey responses, some of the most common terms we heard were “Family,” Trailblazer,” “Innovative” and “Creative.”  Tonight, we’re excited to share the framework for our new Strategic Plan.  Our District Chief of Staff, Dr. Jason Memoli is here tonight to walk us through it.

ITEM #5 – STRATEGIC PLAN UPDATE – DR. JASON MEMOLI – CHIEF OF STAFF

Dr. Jason Memoli, Chief of Staff, thanked Dr. Rhodes and the Board for the opportunity to present the Putnam City Schools Five Year Strategic Plan. He said the plan was developed through collaboration of multiple stakeholders and will guide our district through the next five years. Dr. Memolli outlined the District’s five year plan with PowerPoint presentation.

    •    Stakeholders: Superintendent’s Cabinet, Board of Education, Administrators, Teachers & Staff, Students & Families, PC Foundation and Community.

    •    Framework: Go Boldly!

    •    Vision: To be a safe and inclusive home for all students, served through innovation and excellence for success in life.

    •    Mission: To provide a transformative experience that ignites a passion for learning, sparks imagination and empowers students to achieve personal success and enrich the community.

    •    Core Values: Student Success, Safe Environment, Excellence & Innovation, Collaborative Culture, Exceptional Employees, Consistent Communications.

    •    Focus Areas:  Empowerment (Relationships & School Culture/Climate), Excellence (Academics and Beyond), Environment (Resources).

Board President, Judy Hopper, thanked Dr. Memolli for his presentation.

ITEM #6 – COMMENTS BY BOARD MEMBERS

Steve Burger thanked Chief Stout for his Security presentation. He said if it is an issue of safety, we should not have limitations on the number of officers needed. He commented “We cannot put a dollar amount on the life of anyone.” Mr. Burger also thanked Dr. Memoli for outlining the framework for our Strategic Plan and said he was looking forward to seeing this moving forward. Mr. Burger highlighted New Teacher Academy and Convocation as fun events to start the school year. He also recognized our teachers and administrators for being the absolute best for our students and our students being the best students. He asked administrators to keep this in mind and share during faculty meetings. Mr. Burger thanked Mrs. Buhr for her exciting efforts at building comm-UNITY in the North feeder pattern. He said the more different levels of schools interaction keeps the sense of community going and commented he’s excited to see this happening. Mr. Burger wished everyone the best this year and asked administrators to “Take care of their faculty” and said, “They’ll take care of you.”

Gail LoPresto thanked administrators and staff for their hard work over the summer to get every teacher hired and prepared for the start of the new school year.

Charity Avery also thanked Chief Stout for his presentation regarding our District’s efforts to always continue improving safety for students and staff. Mrs. Avery also highlighted the summer activities that have been ongoing at all of our schools. She said she loves seeing Facebook posts of all the schools welcoming their teachers.

Judy Hopper mentioned two districts recently in the news and talked about the importance of Board Policy BW. She reminded administrators and teachers as they begin planning their lessons for the upcoming school year to be crystal clear in what is allowed. Judy also encouraged everyone to exercise their right to vote in the August runoff and in the November general election. She shared a voter outreach table will be set up at Convocation. Mrs. Hopper said it was going to be one of the most critical elections regarding education.

ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on July 18, 2022
    b.    Purchase orders dated July 13, 2022 through July 25, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Declaration of Obsolete Items
    f.    Renewal of Agreement with the Putnam City Public Schools Foundation for FY23
    g.    Renewal of Beverage Agreement with PepsiCo for FY23 (No Cost to District)
    h.    Renewal of Snack Vending Agreement with Imperial, Inc. for the 2022-2023 school year. (No Cost to District)
    i.    Site Contracts
    j.    Overnight Travel
    k.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda with the request of Item g. be voted on separately. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Steve Burger explained Item “g” refers to the contract with PepsiCo and the selling of concessions at schools. He said the way it is written, we have to exclusively purchase Pepsi products and it may not always be at the lowest price, therefore hinders our schools from making the largest profits. He suggested we look at other options to see what would most benefit our schools.

Gail LoPresto had questions regarding the length of the renewal/contract.

Dr. Rhodes confirmed we have a five year renewal agreement of one year contracts. He said 2023 will be our last year of the five year agreement. He suggested to research this year to look at all options with multiple companies. He said it’s important to keep in mind it takes time to make the best decision and switch out machines, if there is a change. Dr. Rhodes said four years ago, Pepsi and Coke were the only contenders and Pepsi was a better option over Coke. He also said each school has made a profit.

Judy Hopper asked if there was no contract, would we be allowed to have our own concessions at football games?

Dr. Rhodes explained there was a time each school was responsible for their own equipment and machines and there was not a lot of accountability with the funds. The rationale to have a district-wide contract was to allow for consistency. He said there are other benefits, including funds can be distributed to other areas, such as professional development. He said the District is open to looking at other companies, but it does take time.

Steve Burger asked if it was possible to negotiate a contract during school hours, but after school hours be on our own and make separate profits through after-school activities.

Shbrone Brookings, Chief of Operations, shared he has discussed with Dr. Dick Balenseifen, District Athletic Director, to honor this year’s contract and begin looking into different options.

Gail LoPresto said we need to honor the contract but agrees on researching for the future. She shared she recalls voting for the first Coke contract several years ago and the District making a lot of money.

Dr. Rhodes clarified the $20,000 from Pepsi is right off the top, in addition to these funds, schools also receive other profits. He explained a couple of things have happened since the original Coke contract. He said Federal regulations require everything served to students needs to be healthy. He also explained due to COVID, there was a loss of profits, from students not being on-site, but prior to those two years, profits were higher. Dr. Rhodes shared our Principals’ deal with a lot of activity and have a lot of expenses.

Gail LoPresto made a motion to renew Consent Agenda Item g. Renewal of Beverage Agreement with PepsiCo for FY23 (No Cost to District). Charity Avery seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #9 – DISCUSSION AND AND POSSIBLE MOTION REGARDING DECLARATION OF HOURS VS DAYS AS STATED IN POLICY EA.

Steve Burger made a motion to approve Declaration of Hours vs Days as stated in Policy EA. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes mentioned the advantage to hours verses days gives flexibility during inclement weather days.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE FOLLOWING:

    A)    TO CONSIDER THE APPEAL OF DENIED STUDENT TRANSFERS WITH A REVIEW OF CONFIDENTIAL EDUCATIONAL RECORDS AND TRANSFER REQUESTS OF STUDENTS WHEREBY DISCLOSURE OF ANY ADDITIONAL INFORMATION COULD POTENTIALLY VIOLATE FERPA PURSUANT TO 25 O.S. § 307 (B) (7).

    B)    NEGOTIATIONS FOR THE 2022-2023 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B) (1) AND (B) (2).

At 6:16 p.m. Gail LoPresto made a motion to motion to enter into executive session for the purpose of discussing the following:

    A) To consider the appeal of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA pursuant to 25 O.S. § 307 (B) (7).

    B)  Negotiations for the 2022-2023 school year pursuant to 25 O.S. § 307 (B) (1) and (B) (2).

Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #11 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:03 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION:

    A)    Board Members Steve Burger, Gail LoPresto, Vice-President Charity Avery and Board President Judy Hopper met  in executive session to consider the appeal of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA pursuant to 25 O.S. § 307 (B) (7).

    B)    MINUTES OF EXECUTIVE SESSION: Board Members Steve Burger, Gail LoPresto, Vice-    President Charity Avery and Board President Judy Hopper, Chief Officer of Human Capital, Patricia Balenseifen, Chief Financial Officer, Ryan Spilman and Superintendent Dr. Fred Rhodes met in executive session to review Negotiations for the 2022-2023 school year pursuant to 25 O.S. § 307 (B) (1) and (B) (2).

No action was taken.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ACCEPT OR OVERTURN DECISION OF THE DISTRICT REGARDING STUDENT TRANSFER REQUESTS.

Steve Burger made a motion to accept decision of the District regarding student transfer requests. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #19 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:04 p.m. to adjourn. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, August 15, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 15 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 12, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery; and members, Gail LoPresto, Steve Burger and Jay Sherrill; Superintendent, Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – CHIEF ACADEMIC OFFICER.

Sarah Tempest, District Counseling and Assessment Coordinator led the Pledge of Allegiance and the Moment of Silence.

(Dr. Keely Frasyer, Chief Academic Officer, was unable to attend the meeting.)

ITEM #2 – RECOGNITIONS AND REPORTS

    Social Emotional Learning – Dr. Keely Frayser – Chief Academic Officer. (Dr. Frayser was unable to attend the meeting.)

Sarah Tempest, District Counseling and Assessment Coordinator thanked the Board for having her and presented an annual report on Social Emotional Learning.

Highlights of the PowerPoint included:

EMPOWERMENT (Relationships & School Culture/Climate)

Putnam City Schools seeks to EMPOWER students, families and staff by providing an       inclusive and collaborative culture through comprehensive services and effective communication.

THE GOAL OF SEL IN SCHOOLS. SEL supports whole-child development. When implemented school-wide, SEL can help create a positive school climate where students and adults thrive together, improving social-emotional competence and academic achievement.

RESEARCH LINKS EVIDENCE-BASED SEL TO POSTIVE OUTCOMES. Positive outcomes improved social-emotional skills, more positive attitudes about self, others and school increased prosocial classroom behavior, fewer conduct issues, less emotional distress and 11 percentile-point gain in overall academic achievement.

SOCIAL EMOTIONAL COMPETENCIES include Self-Awareness, Self-Management, Social Awareness, Relationship Skills and Responsible Decision Making.

COMPREHENSIVE SEL SUPPORTS IN PUTNAM CITY:
    •    Hope and Resiliency Team (HART)
    •    Focus on PD in areas of SEL, trauma, ACEs, hope and resilience
    •    Counselor Corp Grant – Added Three Elementary Counselors and Three Licensed Mental Health Professionals for High Schools
    •    ESSER funded – Three Elementary Counselor and Three Middle School Counselor positions to work with specific programs to support students with behavior and emotion needs.
    •    Monthly resources from Sarah Tempest, Counseling and Assessment Coordinator
    •    Monthly counselor meetings for Elementary, Middle and High school counselors
    •    Collaboration between Counseling department and EDI, Community and Parent Engagement, Technology and Homeless Liaison.

OKLAHOMA SCHOOL COUNSELOR FRAMEWORK School counselors provide culturally sustaining instruction, appraisal and advisement, and counseling to help all students demonstrate: Learning Strategies, Self-Management Skills and Social Skills.

PUTNAM CITY SEL PLATFORMS include Second Step, Hazelden Lifelines Triology, Everfi and Nearpod.

Second Step Elementary: Growth Mindset & Goal-Setting, Emotion Management, Empathy & Kindness and Problem-Solving.

Second Step Middle School: Mindsets & Goals, Recognizing Bullying & Harassment, Thoughts, Emotions & Decisions and Managing Relationships & Social Conflict.

Hazelden Lifelines Trilogy:

    •    Suicide Prevention (Oklahoma schools are required to provide suicide prevention training for all staff and students in grades 7-12.)
    •    Bullying Prevention (Oklahoma schools are required to provide bullying prevention training for all staff and students.)
    •    Digital Citizenship (It is a federal requirement of schools to receive E-Rate funding to provide digital citizenship training for all student’s 3rd through 12 grades.)

Everfi: Digital platform available to all Putnam City students and teachers. SEL units and        lessons available for all grade levels.

After her presentation, Mrs. Tempest opened the floor up for questions.

Steve Burger asked once a problem is identified, at what point is a student referred to outside help. Mrs. Tempest replied it depends on the type and scope of problem. She said if a school counselor cannot provide the type of help needed, they will refer the student to the proper agency that can help.

Jay Sherrill asked with everything that has occurred in the past few years, and more spending on resources, have there been any new intervention strategies occurring to help students have a sense of normalcy? Mrs. Tempest confirmed there are. She mentioned the District’s HART Team works hard to push out professional development for staff and our Parent Engagement Coordinator, Gracie Ramirez, works with parents. She said it’s important to address both to have a strong student and that new strategies are definitely being addressed.

Judy Hopper said she appreciates the emails Mrs. Temptest sends out and said there are a lot of great ideas that are shared.

    College Readiness & Drop Out Report – Shelly Roper – Chief Secondary Officer

Chief Secondary Officer, Shelly Roper presented the board with the District’s College Readiness (ACT) & Dropout Report. Highlights included:

COMPOSITE ACT SCORES 2020-21: District high school students 9-12 grade who tested on their own totaled 1726 with a percentage of 17.8, including all Juniors, Class of 2021 district students - 175 district, percentage 18.3 and State –Graduating class of 2021 who tested on their own with a percentage of 19.7.

District School Composites 2020-21: Any high school student 9th, 10th and 12th who tested on their own and all juniors: PC High 17.7, PC North 18.8 and PC West 16.6.

CAREER & COLLEGE READINESS: Include college visits, on-campus college and career fairs, campus visits, individual Career Academic Plans-ICAP, Pre-ACT given to all PC 10th graders, Individual student enrollment conferences and Francis Tuttle Technology Center.

DROP OUTS: Dropout rates are calculated by dividing the number of students identified as a dropout in the current reporting year by the number of students that were enrolled at the beginning of the school year (the October 1st count) for both High School and Middle School.

Contributing Factors:
No Show, General Education Diploma (GED), Homeschool, Students that returned to their country of origin without properly withdrawn, not returning from suspension, mobility rates, drop in/out enrollments, students entering the workforce and legal age to dropout of school is 16 with parental consent.

2020-21 Middle School Dropout Percentages:
    •    Capps Middle School        6/972         (1%)
    •    Kenneth Cooper Middle School     14/401        (3.41%)
    •    Hefner Middle School          8/973        (1.18%)
    •    Mayfield Middle School         10/814         (1.89%)
    •    Western Oaks Middle School    2/702         (.45%)

A graph was also presented showing the progression of SY19, SY20 and SY21, which points out pre-COVID and COVID years. Each middle school increased with the exception of Mayfield going down and Western Oaks staying at 2.

2020-21 High School Dropout Percentages:
    •    Putnam City High            132/1938    (6.96%)
    •    Putnam City North        60/1516         (3.91%)
    •    Putnam City West            130/1610         (8.04%)

A graph was also presented showing the progression of SY19, SY20 and SY21, which points out pre-COVID and COVID years. Each high school increased in dropout numbers.

PROGRAMS AND RESOURCES:
Putnam City Academy
Project Hope – Francis Tuttle Technology Center
Link Crew
Joe Ellis/Ashley Thomas Homeless Liaison
ICAP
Youth Services of Oklahoma County
College/Career Counselors
Jarel Miles – Attendance Officer

At the conclusion of the presentation, Judy Hopper was asked what Link Crew was. Putnam City North Principal, Carole Buhr explained it was a student mentorship program where typically Juniors and Seniors help Freshman get acclimated into the school.  

Jay Sherrill said he noticed a large increase in dropout numbers and asked if there was one factor or variable driving the increase. Mrs. Roper said she believes it could be due to the impact the past few years has had on our students.

Steve Burger talked about finding students early on who may need intervention. Mrs. Roper shared, “One dropout is too many.”

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

It’s finally here!  Last Wednesday we were so excited to welcome our more than 18,000 Putnam City students back to class.  Even though it goes without saying, our District’s Educators have spent thousands of hours preparing for the return of our students and the first few days of school have gotten off to a great start.  I was privileged to spend a good amount of time out in our schools last week and the energy and excitement is truly infectious.  Each of our schools really do come to life after the summer break.  I know several of our Board Members were also visiting schools last week.  Our staff and students love seeing you all in person!

I also have some amazing news regarding Capps Middle School.  Our beautiful building has already won several awards and I’m thrilled to report it’s a finalist for another one.  This one is the international MacConnell Award.  The award is presented annually by the Association for Learning Environments.  Capps is one of only four finalists from all over the world.  We’re so honored to have Capps recognized again.  This one is a lot like being nominated for an Oscar!  The winner is announced in October.

Finally, this Thursday evening is our annual Athletic Department Hall of Fame Banquet.  It’s set for 6:00 pm at Victory Church and we’ll be inducting 13 new members into the District Hall of Fame.  The class includes Andrew Heaney, Kelly Phelps, Coach Jerry Potter, Bill Watts and
The Vann Family from PC High. Trent Fisher, John Fitzgerald, Jennifer (Hall) O’Dell and Coach Bob Wilson from PC North. And Ashli (Barrett) Wigington, Steve Neff, Johnny Thompson and Scott Tinsley from PC West.  It’s always a fun evening and we hope many of you can join us.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill said it’s a new school year and said he sees all the preparation that goes into getting everything ready for the start of the school year. He mentioned the energy was fantastic and thanked everyone for their efforts. He said he’s looking forward to the Athletic Banquet.

Steve Burger thanked Mrs. Tempest and Mrs. Roper for their reports this evening and knows the impact it has on our students. Mr. Burger said he enjoyed looking at comments posted on social media and talked about how great it is to see all the activities going on. He said he feels the sense of excitement for the new school year.

Gail LoPresto agreed with Mr. Burger. She also noted the excitement in the district as everyone gets back to school in person. Mrs. LoPresto commented on our recent Convocation and being able to sit down with our new teachers at New Teacher Academy and seeing their enthusiasm. Mrs. LoPresto thanked all who worked on both these events.

Charity Avery also talked about how the school year is off to a great start and how nice it was seeing all the students. She thanked all District employees for their hard work and stepping in to help where needed. She mentioned how much fun it is to see students excited to be back in school. She said it’s not always easy and she appreciates everything everyone is doing.

Judy Hopper mentioned Chief Stout was included in news coverage regarding school safety.
She also highlighted how she was able to attend PC North’s COMM-unity involvement day and how cool it was to see more than 300 students giving their time to their community. Mrs. Hopper also talked about Convocation and picking up a flyer at the SNU table. She said they are offering a partnership with the district to help teachers obtain their Master’s degree or pursue Leadership certifications. She also mentioned one of the best things this year in middle school is that cell phones will not be allowed. Mrs. Hopper shared information regarding a program offered by the State Department of Education offering math tutoring in small groups for students in grades 7-9. Lastly, she spoke of a program recently aired on KOCO, “State of Our Schools” which talked about the climate we live in. She said it was mentioned with all the negative events going on, this year especially, teachers feel they need to be careful not to step on toes. She suggested for principals to make sure teachers feel valued and to be there for them.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on August 1, 2022
    b.    Purchase orders dated July 25, 2022 through August 8, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications
    f.    Declaration of Obsolete Items
    g.    Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY23. (No Cost to District)
    h.    Renewal of Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2022-2023 school year. (No cost to district)
    i.    Renewal of Memorandum of Understanding with Morton Comprehensive Health Services to expand student counseling services for the 22-23 school year to include Arbor Grove, Capps, Mayfield, Putnam City High and Putnam City West schools. (No Cost to District)
    j.    Renewal of Contract with Melodie Smith for Tutoring Services at St. Charles Catholic School. ($25 Per Hour, Not to Exceed $20,000 from 23-11-511)
    k.    Site Contracts
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING RATIFICATION OF THE 2022-2023 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.

Gail LoPresto made a motion to approve ratification of the 2022-2023 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto thanked all those who served on the committee on both sides.

Dr. Rhodes added his thanks and appreciation for the great relationship the district has with PCACT and newly appointed President, Amber Ball. He shared it was great to see everyone come together and all the hard work put in by all involved. Dr. Rhodes also shared it was passed by ninty-nine percent and said it doesn’t always happen this way.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH UCO FOR ATHLETIC TRAINING SERVICES AT PUTNAM CITY HIGH SCHOOL SUBJECT TO FINAL APPROVAL BY THE DISTRICT’S LEGAL COUNSEL.  (NOT TO EXCEED $7,315.00 FROM 23-11-000)

Jay Sherrill made a motion to approve Agreement with UCO for Athletic Training Services at Putnam City High School subject to final approval by the District’s legal counsel.  Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Jay Sherrill asked about the subject of legal counsel. He wondered if this was because of the contract. Dr. Rhodes confirmed it was and said it’s not all yet finalized. He said it’s been difficult to find truly certified people and said UCO has a program set up for students who are in training.

Mr. Burger asked if this was just for PC High. Dr. Rhodes confirmed it was and said the other high schools already have people in place. Mr. Burger also asked if this was going to be a student teacher. It was explained this person would be covering while PC High’s Athletic Trainer is out on maternity leave and a couple of other weeks during the year.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING JOB DISCRIPTION FOR ADJUNCT TEACHER.

Gail LoPresto made a motion to approve Job Description for Adjunct Teacher. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes mentioned as a last resort the legislation now allows for people with a bachelor’s degree, but no education background to be hired. He said it’s an avenue to take when we really need to fill positions, but not as a first choice.

Jay Sherrill asked if other districts have this rule. Dr. Rhodes confirmed they do. Gail LoPresto asked if this was like a substitute position. Chief Human Capital Officer, Patty Balenseifen answered they would have a contract that would either be for a semester or longer term.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING INCREASE IN FOOD SERVICES MEAL PRICES FOR THE 2022-2023 SCHOOL YEAR.

Gail LoPresto made a motion to approve increase in Food Services Meal Prices for the 2022-2023 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto wanted to know the reason why 100 percent of our students were receiving free lunch previously.

Dr. Rhodes explained during COVID, the Federal Government funded this program and extended it through May of last year. To now receive free/reduced lunches, families need to qualify and complete forms. He said schools and principals are working hard to get these turned in because this is how we also get our Title and E-Rate funding. Dr. Rhodes shared this is a real shift for families.

Child Nutrition Director, Kelli Keegan, confirmed our district qualifies for Community Eligibility Provision, making elementary and middle school breakfast and lunches free. She said high school breakfast is also free, but lunch for students who don’t qualify for free/reduced lunch will be priced at $2.75. Ms. Keegan confirmed students can pay with cash or prepay on an account.

Gail LoPresto reminded everyone all parents have to complete the form, even if they don’t qualify for free/reduced lunch.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS THE COMPLAINT OF CLIFTON WAYNE SMITH PURSUANT TO 25 O.S. § 307 (B)(1).

At 5:38 p.m., Charity Avery made a motion to enter into executive session to discuss the Complaint of Clifton Wayne Smith pursuant to 25 O.S. § 307 (B)(1). Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #13 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:23 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Jay Sherrill, Steve Burger, Gail LoPresto, Vice-President Charity Avery and Board President Judy Hopper, Tyrea Craig and District Attorney Laura Holmes met in executive session to discuss the Complaint of Clifton Wayne Smith pursuant to 25 O.S. § 307 (B)(1).

No action was taken.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO AFFIRM, REVERSE OR MODIFY THE ADMINISTRATION’S DECISION REGARDING THE COMPLAINT OF CLIFTON WAYNE SMITH.

Gail LoPresto made a motion to affirm the Administration’s decision regarding the Complaint of Clifton Wayne Smith. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:24 p.m. to adjourn. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

 

REGULAR BOARD OF EDUCATION MEETING
Tuesday, September 6, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 6, 2022 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 2, 2022 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper and members, Gail LoPresto, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Vice President, Charity Avery was absent.

Chief Financial Officer, Ryan Spilman, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – STAFF REPORTS

        EOY Financial Report – Ryan Spilman – Chief Financial Officer

Mr. Spilman presented unaudited End-of-Year FY 22 General Fund financial data as of June 30, 2022. The information provided a comparison of the original FY 22 budget with the ending fund balance. The District was projected to end FY 22 with $10,703.628 in the General Fund and the actual ending balance was $11,648,695 which represents 6.31% of the percentage of revenue.

Spilman cautioned that the District received $15,717,344 in CARES/ESSER funds that we would not ordinarily receive. This allowed the District to recover some of the General Fund balance which was negatively impacted by a reduction in the State Aid formula in FY 21. It also allowed the District to catch up on HVAC projects and offset the rising prices of goods due to inflation. He said the District is fortunate to have received these federal funds and that we are judicious in utilizing the funds in a way to have the most benefit for the District and our students. Mr. Spilman also advised, while trending in the right direction, the District still has work to be done to be competitive with other metro area districts in relation to General Fund balance and to maintain a healthy, conservative fiscal policy.

The following chart reflects the District’s funding sources:

 

Early indicators for FY 23 reflect a $5.5 million dollar decrease in state allocation. This is primarily due to HB 2078 which requires districts to use its weighted average daily membership (WADM) from the preceding school year to calculate its initial State Aid allocation instead of the higher WADM of the preceding 2 school years. The District’s enrollment numbers last year were down from pre-pandemic enrollment figures. The District does have the opportunity to use enrollment figures from the first 9 weeks of this year for the Midyear Adjustment and the enrollment numbers are projected to be more than the previous year.

Mr. Spilman noted it is important for schools to collect Economically Disadvantaged forms annually for all students as this also impacts the District’s revenue. He said that schools have done a good job so far of collecting forms and it is projected to have a positive effect on this year’s budget.

Mr. Spilman stated there is approximately $39 million remaining in ESSER funds that will need to be spent in FY23 and FY24. Cabinet consistently reviews the planned use of ESSER funds to recover, prepare and respond to COVID and to ensure they are used for the best possible benefit of our students.

Jay Sherrill questioned why the FY22 projected and actual revenue and expenditures were approximately 20% lower. Mr. Spilman said it was due to the budgeting method that was used last year that stated that every dollar of ESSER funds allocated to the District would be expended and reimbursed within the fiscal year. That isn’t realistic in real time but it was a budgeting method that allowed the District to account for the revenue and would have allowed it to be spent within the year should it have been necessary.

Judy Hopper commented on the importance of federal funds to the District’s budget and that those funds directly impact students.

        Board Seat Redistricting Report – Dr. Jason Memoli – Chief of Staff

Dr. Jason Memoli presented a proposed plan for board seat election redistricting. State law requires that voting districts be reviewed and updated to align with population data from the recent Census. There can be no more than a 10% variance between the most and least populous wards. Dr. Memoli clarified that the redistricting is not based on student enrollment or feeder pattern adjustments. He said the total population according to the 2020 Census is 126,131. With the updated population figures there is currently a 17.52% in deviation between the seats which requires the District to adjust election boundaries.

Districts were advised they could work with Oklahoma University’s Center for Spatial Analysis (CSA) to adjust boundaries. Perimeters for redistricting include:

    •    Follow Census Blocks – Areas bounded by visible and/or nonviable features (roads, streams, property lines, county lines, etc.)
    •    Follow Precincts, Major Roads/Streets (i.e.: Clearly Visible and Definable Boundaries

Using those perimeters, the CSA proposed redistricting boundaries that results in 2.73% deviation. Dr. Memoli presented a map that showed the original boundaries and the proposed new boundaries. He also presented the legal description for each seat’s boundaries. Once the board reviews the proposed redistricting information a Resolution will be submitted for the board to vote. Upon approval by the board, the Resolution will be sent to the House of Representatives. The redistricting map and legal descriptions will be communicated on the District’s website and in the Go Boldly Bulletin.

Jay Sherrill asked how many models were presented by CSA’s software? Dr. Memoli said he had anticipated there would be different options but by adhering to the perimeters, there was only one option with multiple revisions. Should board members request, adjustments can be made and would then be resubmitted for the board’s review.
Board members expressed appreciation for Dr. Memoli’s work on the redistricting proposal.
Dr. Rhodes commented that the District’s population would make Putnam City the fourth largest in the state if it were an actual city.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

As a large District, there are always events going on at each of our school sites. This is also true at the District level as the beginning of the school year marks the return of several District-wide events. In the next several days we have three big events that I want to highlight this evening. Thursday at 5:15pm we have our first Putnam City Parent and Family Night. It’s at Capps Middle School and will feature resources from around 20 metro community organizations that our families can take advantage of. We’ll have presentations in English, Spanish, Pashto and Vietnamese to ensure everyone is getting the proper information. Then on Saturday, the District is participating in the Hispanic Heritage Month Festival.  We’ll have several groups in the parade that runs along MacArthur starting at 39th Street and ending at PC High. And, finally, on September 13th, the District is partnering with the Bethany Library to start a Bilingual Book Club for 3rd through 5th graders. We’re very excited about these events and I want to thank Gracie Ramirez and Tyrea Craig for their efforts in making them happen.

I also wanted to update everyone on the MacConnell Award that Capps Middle School is a finalist for. I had the privilege of being a part of the panel that was interviewed by the international slate of judges who decide which of the four finalists wins the award. We all know our District is full of incredible students and teachers. That was highlighted throughout the process as I was honored to work with Capps 7th Grade Science Teacher Trista Kelley, Capps 8th Grade Student Emery Duden and principal James Burnett on the interview panel. They did an amazing job showcasing their school for the judges! We’ll find out if we win the award at a conference next month.

Finally tonight, I have an exciting update to how we’re planning to announce news from our Board of Education meetings. The District has created a new newsletter called the Go Boldly Bulletin that is replacing Board Highlights starting this evening. It will summarize actions taken at Board Meetings, any Board Reports and also include some new things like a District Events Calendar and a place for us to highlight programs and students. This will be sent not just to our faculty, staff and subscribers but also to all of our Putnam City Families. We’re excited about this new way to ensure the consistent communications that is part of our five-year strategic plan.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill said he has experienced the Hispanic Festival and said it is an “awesome” event and he is glad the District and schools participate. He thanked everyone involved who has worked toward the school year and its success. He noted an improvement in communication with parents resulting in more parent engagement. He also recognized Dr. Balenseifen, the Athletic Committee and all who worked on the “fantastic” Athletic Hall of Fame event.

Steve Burger commented on a recent KFOR-TV news story about the Air Force JROTC program at Putnam City High School and particularly liked cadets being referred to as “pirate pilots.” He recognized student Jacob Long who was interviewed for the story. Mr. Burger encouraged people to attend the Hispanic Festival and Parade saying that the Hispanic Latin American community is growing and should be supported. He recognized Shbrone Brookings for driving a bus recently when there was a shortage of drivers. He appreciates that administrators are willing to step in when needed. He said he was proud of Putnam City West for their successful start to the football season and commented that the Patriot-Panther game was a great high school event. He said that the District receives publicity from successful athletic programs. Mr. Burger feels like districts compete for publicity and good publicity can increase enrollment. He encouraged staff and patrons to support local businesses that advertise and sponsor District programs and events.

Gail LoPresto said she and her husband have attended Putnam City West football games for more than thirty years and this is an exciting start to the season. She said Coach Alexander was a student of Gail’s late sister who taught at Douglas High School. Mrs. LoPresto was in awe of the Athletic Hall of Fame event and the pride it instilled in the District. She also recognized the efforts of custodians and maintenance people for everything they do to prepare for the school year and commented upon how lucky the District is to have such hard working employees.

Judy Hopper agreed with comments made by other board members. She also praised the Hall of Fame event. She said she would like to see sports included during the school day at middle schools. She spoke highly of members of the PTO Council whose meeting she recently attended. Some of the Council members no longer have children in school but continue to serve as they have devoted their lives to helping children.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on August 15, 2022
    b.    Purchase orders dated August 9, 2022 through August 29, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Contract with Satellite Athletic Association. (No Cost to District)
    i.    Renewal of Memorandum of Understanding with Morton Comprehensive Health Services to expand student counseling services for the 22-23 school year to include Windsor Hills Elementary School. (No Cost to District)
    j.    Renewal of Memorandum of Understanding with the University of Central Oklahoma School Psychology Program for Student Practicum Partnership. (No Cost to District)
    k.    Site Contracts
    l.    Out-of-State Trips
        i)    Putnam City High School DECA students to Washington D.C. to attend DECA Power Trip Conference from November 10th – 13th, 2022
    m.    Overnight Travel
    n.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda.  Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING GRANTING EASEMENT TO OGE TO PROVIDE ELECTRICAL SERVICE TO PUTNAM CITY HIGH SCHOOL TENNIS FACILITY. (NO COST TO DISTRICT)

Steve Burger made a motion to approve granting easement to OGE to provide electrical service to Putnam City High School Tennis Facility. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

Jay Sherrill commented that the facility looks fantastic!

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH GRAND CANYON UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2022-2023 SCHOOL YEAR. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with Grand Canyon University for placement of education students for student teaching for the 2022-2023 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

Dr. Rhodes said that students enrolled in universities in other states sometimes like to come home to do their student teaching. A student attending Grand Canyon University has requested student teaching placement with Putnam City. The District considers placement of students teachers enrolled in out-of-state schools as a recruitment tool.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH INSTITUTES OF HIGHER EDUCATION (UCO, MACU & OCU) FOR PARTNERSHIP TO CREATE AN URBAN TEACHER PREPARATION ACADEMY. ($2,750 23-11-795 AND $2,750 PUTNAM CITY FOUNDATION)

Gail LoPresto made a motion to approve Memorandum of Understanding with Institutes of Higher Education (UCO, MACU & OCU) for partnership to create an Urban Teacher Preparation Academy. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

Dr. Rhodes said the District has been working on this program for over a year and the goal is to recruit teachers of diversity so teachers are more reflective of the student population. Once a candidate is assigned, the District has the opportunity to hire them with a three year commitment from the teacher.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

At 5:47 p.m., Jay Sherrill made a motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:34 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Gail LoPresto, Jay Sherrill and Steve Burger met in executive session with Superintendent, Dr. Fred Rhodes to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 7:35 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Hopper aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, September 19, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 19, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 16, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Steve Burger, and Jay Sherrill; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF HUMAN CAPITAL OFFICER

Chief Human Capital Officer, Patricia Balenseifen, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – STAFF REPORTS

    Equity, Diversity & Inclusion Report – Patricia Balenseifen – Chief Human Capital Officer

Mrs. Balenseifen also introduced Tyrea Craig, District Equity Coordinator. They presented the vision statement:

The vision of the Office of Equity, Diversity, and Inclusion is the pursuit of excellence in educational equity and transformative opportunities that intensified the learning experience and operates within a culturally responsive climate for students, staff, and community.

The Office of Equity, Diversity, and Inclusion is committed to upend inequities, deploying informed strategies, and accelerating and sustaining progress. Thus, we boldly strive to widen our educational and cultural lens to ensure equity for all.

They reported the 21-22 demographics of students the District served:

Hispanic/Latino/a – 35%
Black/African American – 25%
White/Caucasian – 24%
Multi-rate (two or more races) – 10%
Asian/Pacific Islander – 4%
Native American/Alaska Native – 2%

Of the students served 86% are economic disadvantaged and qualify for free and reduced meals. Other statistics shared:

Students in Foster Care – 416
Languages Spoken – 68
Homeless Students – 1,515
Students of Color – 76%
Advanced Placement Students – 898 or 17%

The EDI office recently worked with local universities to develop a partnership to recruit certified and support staff that mirror the student population. The “Reflections of Us” Urban Teachers Preparation Academy partners with UCO, MACU and OCU to recruit education students that are interested in teaching in urban districts serving a diverse population. Future teachers that participate in UTPA commit to at least 3 years to the district for which they are matched.

The Student Experience and Equity Council (SEEC) was developed by the EDI office so students can provide input in communications, policies, recruitment, and EDI activities securing their involvement in the District’s climate, culture, and success.

Events that the EDI office has participated in or plans to participate in include:

Hispanic Heritage Month Parade – September 10, 2022
International Day for People with Disabilities – December 2, 2022
Martin Luther King Jr. Parade – January 16, 2023
Universal Family Night/Cultural Experience – January 26, 2023
Black History Living Museum – February 23, 2023
Putnam City Poetry Night – March 2, 2023
Pride Parade – June 3, 2023

Gail LoPresto asked for the presentation to be sent to board members.
Steve Burger asked if job training and resources could be shared through the EDI office since the economic disadvantage percentage is so high and vocational resources could be a path for economic advancement for some students. Mrs. Craig responded that SEEC has a program that shares those types of opportunities.

Jay Sherrill thanked Mrs. Balenseifen and Mrs. Craig for the presentation and reflected on how much the demographics and culture has changed since he graduated. He commented that we need to continue to celebrate the diversity and to equip staff with the resources needed to meet student needs.

Judy Hopper also thanked the EDI office for their presentation.

ITEM #3 – PUBLIC PARTICIPATION

Kerry Davis, a parent whose child attends, Putnam City North, shared safety concerns due to a recent incident at the school. He encouraged the District to do an investigation and analysis of security procedures with the goal that similar incidents would not be able to occur in future.

ITEM #4 – SUPERINTENDENT’S REPORT

For many of our Putnam City Families, English may not be the primary language spoken in the home.  We’re constantly striving to better communicate with all our families, and tonight I’m excited to share a new opportunity for our staff members.  Our Curriculum Team has developed a “Spanish for Educators” program that will begin later this Fall.  Teachers, teaching assistants and secretaries will have the opportunity to sign up to take weekly one-hour Spanish classes as Professional Development.  The classes will be taught in two District locations and they’re free of charge for our employees.  Space is limited, so teachers, TAs or secretaries who are interested will need to sign up and space will be reserved on a first come first served basis.  The sign-up link will be in tonight’s Go Boldly Bulletin.  I want to thank Dr. Jean Laine and Amy Walls in our Curriculum Office for their effort to make these classes a reality!
 
I also want to update everyone on our progress with the Centennial Center.  As you’ll remember, Putnam City voters previously approved bond issues for our new Centennial Center, to be built at the former location of the Capps Middle School.  The building will include a board room, performing arts center, professional development space, meeting rooms, administration offices and a beautiful park.  We’re in the process of working to select an architect for the project. Firms interested in the project first submitted proposals.  Those proposals were narrowed down to four firms that all made presentations to the administration team. We’ve since narrowed those four firms to two and our goal is to bring Board Members a recommendation for the final architectural firm later this year.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill gave a shout out to Putnam City North’s College & Career Advisor, Kelly McGrath for the College Night that was held at the school the previous week. He heard a lot of positive comments about the event. His wife and the exchange student they host attended the event.

Steve Burger commented favorably on the college and career events that the schools are hosting. He also mentioned that he thought the administrative team and campus security handled recent incidents exceptionally well and appreciates students’ involvement in sharing information to make their schools safer.

Gail LoPresto thanked Tyrea Craig and Patricia Balenseifen for their presentation, saying it was good information to share with board members. Mrs. LoPresto commended Dr. Rhodes on his accomplishments with bond elections, upgrading buildings and new construction within the District. She said there is still work to be done but appreciates Dr. Rhodes involvement in leading the efforts to change the face of the District.

Charity Avery thanked administrators for everything they do for the District and students. She said her daughter has had an exceptional experience at Putnam City West. She complimented them on the transition to a new principal and keeping the Face Book page updated. She also reminded staff that this is Suicide Awareness month and to be mindful of changes in behavior and to ask questions when they notice changes.

Judy Hopper thanked the sites for their involvement in evening events and activities to improve parent engagement. She said she recently attend a Parent & Family Engagement Evening at Capps Middle School. She said there was a great turnout and there were several different organizations that shared services and resources available to families. She said she learned a lot at the event and appreciated Gracie Ramirez and Tyrea Craig for putting the event together. She said she had the privilege of being a part of the Hispanic Heritage Parade and thanked Western Oaks Elementary for inviting her to participate. She said the costumes and the event were amazing. She said there is a District-wide scholarship night upcoming at Putnam City High on September 29th. There will be at least 8 different colleges or university represented. Rollingwood will be hosting a Hispanic Heritage Celebration on September 30th. Mrs. Hopper said she serves on the EDI committee and encouraged schools and staff to get involved with the EDI office and their events. She said it is very fulfilling to be a part of serving on the EDI committee. She also gave an update on Community Schools endeavors, saying that she hopes the District will have a Community Schools coordinator in place soon and that there will be an upcoming trip to Union to see how they have implemented Community Schools program into their district.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on September 6, 2022
    b.    Purchase orders dated August 30, 2022, through September 12, 2022, inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications
    f.    Sanctioning Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Agreement with Oklahoma Athletic Center for pool usage for all 3 Putnam City High School swim teams for the 22-23 school year ($16,896.00 from 23-11-005)
    i.    Renewal of Revised Contract with Satellite Athletic Association. (No Cost to District)
    j.    Site Contracts
    k.    Out-of-State Trips
        i)    Putnam City North High School FCCLA student to Columbus, Ohio to attend FCCLA National Conference & Student Competition from November 10th – 13th, 2022
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda.  Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Jay Sherrill said he sees the expense to lease pool time for swimming teams and said it would be great to have a dedicated swim facility in the District. Dr. Rhodes said it is a long-term goal and the District has been exploring opportunities. Board members agreed that there is a need to have our own facilities to grow the programs. Steve Burger said that the tennis programs rented courts until facilities were built and golf programs continue to pay green fees to practice so there are lots of programs that need to be considered when looking toward expanding facilities.

Mrs. LoPresto enquired about a resigning assistant principal and what the plans were for replacement. Shelly Roper, Chief Secondary Officer said the District has posted an Administrative Intern position to fill that vacancy.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH RENEE CANTWELL, SCHOOL PSYCHOLOGIST/INDEPENDENT CONTRACTOR FOR FY23. (NOT TO EXCEED $10,000.00 FROM 23-11-628)

Gail LoPresto made a motion to approve the contract with Renee Cantwell, school psychologist/independent contractor for FY23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Jay Sherrill commented that he knows Ms. Cantwell and is glad she is working with the District.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF NOTICE OF SCHEDULE OF REGULAR BOARD MEETINGS FOR 2023.

Gail LoPresto made a motion to approve the Notice of Schedule of Regular Board Meetings for 2023. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes said he recommended having the July board meetings on the 2nd and 4th Mondays of that month, so it didn’t interfere with the 4th of July holiday which is on a Tuesday next year. He did say that there might be need for a special board meeting in early July to approve POs for the new fiscal year.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF ESTIMATE OF NEEDS FOR FISCAL YEAR 22-23.

Jay Sherrill made a motion to approve the Estimate of Needs for Fiscal Year 22-23. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING 2022-2023 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY SUPPORT PROFESSIONAL EMPLOYEES.

Gail LoPresto made a motion to approve the 2022-2023 Negotiated Agreement between the Board of Education and the Putnam City Support Professional Employees. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Mrs. LoPresto thanked everyone for their work on the Negotiated Agreement.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING RESOLUTION OF NEW BOARD SEAT ELECTION BOUNDARIES DUE TO 2020 CENSUS.

Steve Burger made a motion to approve the Resolution of new Board Seat Election Boundaries due to 2020 Census. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto and all board members thanked the District for their work on updating boundaries.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTANDING WITH SOUTHEN NAZARENE UNIVERSITY TO CREATE A COHORT PROGRAM FOR EMPLOYEES PURSUING A MASTER’S IN EDUCATIONAL LEADERSHIP. (NO COST TO DISTRICT)

Steve Burger made a motion to approve the Memorandum of Understanding with Southern Nazarene University to create a Cohort Program for employees pursuing a Master’s in Educational Leadership. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Judy Hopper said it was a great opportunity and that it was almost at no expense to those enrolling. Dr. Rhodes agreed, with a 5-year teaching commitment, the program almost pays for itself. He said SNU has really worked hard to make it an affordable program. He said most of the courses will probably be taught at District facilities and many of the instructors will also be Putnam City staff.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING RETENTION STIPEND FOR BUS DRIVERS FOR FY 22-23. (NOT TO EXCEED $180,000 FROM 23-11-795)

Gail LoPresto made a motion to approve the Retention Stipend for Bus Drivers for FY 22-23. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Steve Burger said bus drivers are essential staff and he’d like to see the retention incentives continue and become permanent even after ESSER funds have been exhausted.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH RED ROVER SUBSTITUTE MANAGEMENT AND EMPLOYEE ABSENCE TRACKING SYSTEM. ($22,925 FROM 23-11-795)

Steve Burger made a motion to approve the agreement with Red Rover Substitute Management and Employee Absence Tracking system. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto asked for more information. Dr. Rhodes said the District has used a Frontline product AESOP for many years, but the system has had some limitations. Red Rover is a competitor, and the administrative cabinet feels it is a superior product that utilizes text communications and phone applications that should help increase the fill rate. Mrs. LoPresto asked if use of the program would impact staffing to manage the system. Dr. Rhodes said it would not affect staffing as it is a replacement of the current software system being utilized.  Jay Sherrill asked if it would be hard to transition to the new program. Cory Boggs, Chief Technology Officer, indicated his belief it would be easier for staff and substitutes to use and easier for the District to manage, maintain and communicate.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING APPOINTMENT OF MEMBERS TO THE DISTRICT GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM FOR THE 22-23 SCHOOL YEAR.

Charity Avery made a motion to approve the appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:37 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, October 3, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 3, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 30, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Jay Sherrill was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – JEFF BARDACH, CHIEF COMMUNICATIONS OFFICER

Chief Communications Officer, Jeff Bardach, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – STAFF REPORTS

    Cancer Fund Drive Report & Donation Presentation – Dr. Dick Balenseifen, District Athletic Director

Dr. Dick Balenseifen shared highlights from the fundraising events benefitting the Oklahoma Medical Research Foundation. All the schools participate in a variety of fundraisers throughout the school year. This is the first donation since the pandemic and Dr. Balenseifen expressed his pride in the District for raising $60,000 for OMRF. He congratulated all those involved and said through the 30+ years that Putnam City has partnered with OMRF, the District has raised more than $2 million!

This year’s winners of the traveling trophies for raising the most money included:

Putnam City North High School        $13,115.00
Capps Middle School            $  7,700.00
Overholser Elementary School        $  3,000.00

More than eight hundred people signed up for the Cancer 5K Classic and Fun Run with Sodexo leading the way with 123 employees that participated. The Cancer Classic alone raised $11,000.00 for cancer and medical research.

Kathryn Jackson and Caroline Allen accepted the donation and expressed appreciation for Putnam City’s dedication to OMRF, saying that they are honored by the District’s support.
    
    Communications Report – Jeff Bardach – Chief Communications Officer

Chief Communications Officer, Jeff Bardach, indicated that the District has made strides this year toward building a strategic department with emphasis on being proactive and forward thinking. The Communications Department has added a Marketing Specialist and created a Multi-Media Communications position which he hopes will be filled soon. The Multi-Media position will be paid out of federal ESSER funds. Mr. Bardach also said there is a proposal for a Building Communications Representative stipend on tonight’s agenda to create a communication liaison at each school. A District Event Communications Plan has been implemented and a Social Media Strategy is in progress to provide guidance on timing of posts, tagging the correct schools and organizations to increase engagement as well as the number of posts. The District is also currently studying future options for the website with the goal to eventually have our own App.

Mr. Bardach said consistent communication is an area of focus in the Putnam City Strategic Plan so that the District is transparent with families and stakeholders and being the source and “voice” of information via direct communication. Embracing the local media to expand the District’s reach is also important. Tonight, will be the third edition of the Go Boldly Bulletin which is now being sent to staff, subscribers and all District families and is also published in Spanish. The Go Boldy Bulletin expands upon the previous “Highlights” to serve more as a newsletter featuring upcoming events, stories, and recognitions throughout the District.

Progress has also been made toward the implementation of the Go Boldly logo with signage being posted at all schools so the public links each school to the Putnam City brand. New e-mail signatures, stationary, business cards, identification badges, and templates for other forms of communication have been updated to include the new logo. There is also an online “pop-up” shop open for a limited time to purchase Putnam City branded merchandise.

Judy Hopper asked for suggestions for how the District could highlight positive news and events. Mr. Bardach said the Building Communications Representative will be a key component as they will be challenged to submit a minimum of two positive story ideas each month. Mrs. Hopper also mentioned schools communicating upcoming events is important information to share.

Steve Burger inquired of the funding source for the Building Communication Representative stipend. Mr. Bardach confirmed federal ESSER funds will be used for the stipends.

ITEM #3 – PUBLIC PARTICIPATION

Parent, Lakeshia Drummer expressed communication and procedure concerns regarding a recent matter that affected her student.

ITEM #4 – SUPERINTENDENT’S REPORT

I’m excited to share some news tonight about a recent honor for PC North High School. The Panthers were recognized with the national College Success Award from greatschools.org. The award honors public high schools that successfully prepare students to enroll and succeed in college. It is presented nationally to more than 1,700 schools, but only 90 in our state. We’re extremely proud of all the students and staff at PC North for this great award.

The Putnam City Museum Committee recently presented its Legacy Award to Dr. Ken Dill. Dr Dill, a 1966 graduate of PC High, is a world-famous biophysicist and chemist. He is currently the Director of the Laufer Center for Physics and Quantitative Biology at Stony Brook University in New York. The Center is the hub for research in Physical Quantitative Biology. He is most known for his study of ‘protein folding’, the physical process by which a protein chain is translated to its native three-dimensional structure. He is a member of the National Academy of Sciences, which gives advice to the federal government on matters of science.

Remembering his roots, Dr. Dill decided to give back to the place where his love for science started, Putnam City High School. He started a Vision Fund, which has the mission to support STEM projects for both students and faculty and he has challenged his classmates from the 1966 Senior Class of PC High to join him. Dr. Dill visited PC High last week and spoke with STEM and Advanced Placement classes.

Finally, tonight, I’m excited to share that the District has opened the latest version of our online merchandise store. Our District staff members and families may go online and order t-shirts, polos, sweatshirts, and hats with our District logo. The store will be open for orders through this Thursday. We’ll include the link in tonight’s Go Boldly Bulletin and on social media.

Spanish:
Estoy emocionado de compartir algunas noticias esta noche sobre un honor reciente para PC North High School. Los Panthers fueron reconocidos con el Premio Nacional al Éxito Universitario de greatschools.org. El premio honra a las escuelas secundarias públicas que preparan exitosamente a los estudiantes para inscribirse y tener éxito en la universidad. Se presenta a nivel nacional en más de 1700 escuelas, pero solo 90 en nuestro estado. Estamos muy orgullosos de todos los estudiantes y el personal de PC North por este gran premio.

El Comité del Museo de la Ciudad de Putnam entregó recientemente su Premio Legacy al Dr. Ken Dill. El Dr. Dill, graduado de PC High en 1966, es un biofísico y químico de fama mundial. Actualmente es el Director del Centro Laufer de Física y Biología Cuantitativa de la Universidad de Stony Brook en Nueva York. El Centro es el eje de la investigación en Biología Física Cuantitativa. Es más conocido por su estudio del "plegamiento de proteínas", el proceso físico mediante el cual una cadena de proteínas se traduce a su estructura tridimensional nativa. Es miembro de la Academia Nacional de Ciencias, que asesora al gobierno federal en asuntos científicos.

Recordando sus raíces, el Dr. Dill decidió retribuir al lugar donde comenzó su amor por la ciencia, Putnam City High School. Comenzó un Vision Fund, que tiene la misión de apoyar proyectos STEM para estudiantes y profesores y ha desafiado a sus compañeros de clase de la clase senior de PC High de 1966 a unirse a él. El Dr. Dill visitó PC High la semana pasada y habló con las clases de STEM y Colocación Avanzada.

Finalmente, esta noche me complace compartir que el Distrito ha abierto la última versión de nuestra tienda de productos en línea. Los miembros del personal y las familias de nuestro Distrito pueden conectarse en línea y pedir camisetas, polos, sudaderas y gorras con el logotipo de nuestro Distrito. La tienda estará abierta para pedidos hasta este jueves. Incluiremos el enlace en el Boletín Go Boldly de esta noche y en las redes sociales.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Steve Burger said he appreciates public participation. He recognized Shbrone Brookings and Scott McCall for participating in a recent 5K run. He said it is homecoming season which is a fun time for students, and he enjoys seeing involvement from the JROTC, flag corps, band, and other groups during PC West’s homecoming. Mr. Burger also expressed appreciation for custodians who keep the schools safe, clean, and running. He mentioned that National Custodian Day is October 2nd this year. He thanked Jeff Bardach for his presentation, saying that the more information the District provides to parents and patrons, the better. He recognized principals for encouraging their PTOs to be more active on social media. And he closed with thanking Dr. Balenseifen and Pat Floan for all their work toward the Cancer 5K and Fun Run benefitting OMRF.

Gail LoPresto recently attended open house events at Ralph Downs and Windsor Hills Elementary Schools and said they were both well attended. She appreciated the efforts of all the Putnam City football teams and the people working hard behind the scenes. She also mentioned Custodian Day and the Support Appreciation event at Victory Church on Thursday, October 6th. Mrs. LoPresto thanked Dr. Balenseifen for always doing what is best for students. She also recognized Pat Floan for her hard work in the Athletics Department. She expressed appreciation to Jeff Bardach for the positive changes and the foresight that the District needed to expand the Communications staff. Mrs. LoPresto shared that OMRF has created a test that helps determine if someone is at risk of developing lupus and she is grateful that Putnam City is engaged in partnership with them.

Charity Avery agreed with the other board member comments, particularly expressing appreciation for Dr. Balenseifen and OMRF. She thanked Jeff Bardach for his work in improving communications noting that parents receive announcements of upcoming board meetings. She said everyone is doing a great job on social media posts and she looks forward to the continuation once the Building Communications Representatives are in place. Mrs. Avery enjoyed seeing the signs that students are making for Custodian Appreciation. She says the District custodians do an awesome job and noted that there is usually a lot of trash left behind after athletic and other events and encouraged patrons to throw their trash away. Mrs. Avery also appreciates seeing orchestra and band social media posts and gave a shout-out to those that have placed high at recent competitions. She recognized Putnam City West band students for placing second at a competition hosted by Ada and remarked the new band director and staff are continuing to show results. She said she appreciates everyone’s efforts in the success of the students and District.

Judy Hopper attended Game Night at Downs Elementary and Title IX Night at Dennis Elementary. She said parent engagement is “fabulous!” She also attended Rollingwood’s Hispanic Heritage Month presentation and was impressed with the performers who came from Classen SAS. In future, she would love to see dance classes added during the day. Mrs. Hopper watched the Interim Study conducted by Representative Tammy West as part of the Education Committee. She said there were presentations from different parties involved in “Community Schools.” She said participants included Union Schools staff and parents, churches, and business owners. She said one analogy is that Community Schools are like today’s smart phones where they become a “hub” of information and break down barriers to hinder student learning. She will continue to monitor and provide information on Community schools as she receives it.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on September 19, 2022
    b.    Purchase orders dated September 13, 2022, through September 26, 2022, inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Project Applications
    f.    Declaration of Obsolete Items
    g.    Site Contracts
    h.    Out-of-State Trips
        i)    Putnam City West Girls Basketball Team to Dallas, Texas, October 29, 2022
        ii)    Putnam City West Boys Basketball Team to Wichita Falls, Texas, November 5, 2022
        iii)    Putnam City North Baseball Team to Gulf Shores, Alabama, March 12-17, 2023
    i.    Overnight Travel
    j.    Retirements and Resignations as listed on Attachment A

Steve Burger made a motion to approve the consent agenda. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING BUILDING COMMUNICATION REPRESENTATIVE STIPEND FY 22-23. (NOT TO EXCEED $15,000 FROM 23-11-795)

Steve Burger made a motion to approve the Building Communication Representative Stipend FY 22-23. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 5:32 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, October 17, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 17, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, October 13, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Steve Burger and Jay Sherrill; Superintendent, Dr. Fred Rhodes; Tina Losawyer, Board Clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – RYAN SPILMAN – CHIEF FINANCIAL OFFICER

Chief Financial Officer, Ryan Spilman, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – STAFF REPORTS

    Budget Hearing – Ryan Spilman – Chief Financial Officer

Chief Financial Officer, Ryan Spilman, presented the District’s annual Budget Hearing. He highlighted a 5% increase in the Net Assessed Valuation which helped keep Putnam City’s Millage Rate close to the District’s goal and an increase in the Building Fund Balance. Mr. Spilman also reported that the District is waiting on our finalized weighted enrollment which will drive a significant increase in State Aid for this year. He also updated Board members on budgeted and planned expenditures for ESSER Funds.

Mr. Spilman mentioned adjustments in Child Nutrition Fund due to the impact of going back to pre-COVID free and reduced lunch policies.

Mr.Spilman said we are heading in the right direction.

Putnam City’s District Budget Guide for Fiscal Year 2023 can be found on our website, www.putnamcityschools.org.

Jay Sherrill wanted to know if we usually carry a 2 ½ million balance or is it an increase due to COVID the last couple of years. Mr. Spilman said it was pretty on track, Jay Sherrill also mentioned it looked like we are down about 3 percent due to allocation in enrollment and wanted to know if as COVID and ESSER funds slow down, do we need to be more aggressive in budgeting. Mr. Spilman said through the process of getting students back, identifying economically disadvantaged, Gifted and ELL students, we should see an increase in revenues when new allocations come in January. He said growth is being projected and thinks at a very conservative estimate the District should receive the same state aid as last year with possibly an upside. Mr. Spilman said we want to see our revenues exceed our expenditures. He also mentioned we need to be careful and remember ESSER funds are a one-time thing and when they run out, expenditures come out of General Funds again. He said we will think positive.

Board President, Judy Hopper, thank Mr. Spilman for his presentation.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

Dr. Rhodes presented the video clip highlighting Capps Middle School that was shown a week and a half ago at the James D. MacConnell Award Conference. Capps Middle School was a top four finalist. He said his formal Superintendent’s report would be listed in the Go-Boldly Bulletin. Dr. Rhodes began by commending principal, James Burnett and his staff for the awesome job they do He explained although the award is an internationally recognized award of excellence in school design, it has more to do with what’s happening inside the building and how it’s designed to be used instructionally. Dr. Rhodes played the video, which was professionally produced by our two architect firms, DLR and WLPD. Students, staff, principals and Dr. Rhodes were all featured.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill congratulated Capps Middle School on its nomination for the MacConnell Award and thanked everyone involved in its vision and construction. He shared the Board is in awe to even be part of the top four for the MacConnell award, along with all the many other awards the District has received on the building. Mr. Sherrill said we commit to provide the best we can to our students, staff and communities. He also highlighted the hard work teachers and administrators put in during parent teacher conferences and shared it was a very good, collaborated process.

Steve Burger also highlighted Capps and said it was a great opportunity for students and staff. He expressed a hope in the future to see more innovations to get everyone up to that level.
Mr. Burger mentioned Fall Break is a good time for everyone to recharge and said it triggers the holiday season. He encouraged administrators to embrace this time of year and said it helps things get back to normal from the COVID years. Mr. Burger mentioned PC North’s orchestra getting a recent $5,000 donation from Smicklas Chevrolet and shared PC High will be hosting a Trunk-or-Treat this Thursday. He said he appreciates all the hard work everyone is putting in.

Gail LoPresto thanked Kathy Hale for organizing our recent support staff reception and commented on the loyalty of so many of our amazing support employees. She expressed how touching it was and a joy to attend. She also recognized PC West’s “Lafayette” performance and how it’s moving on in a competition with other one act plays.

Charity Avery said it was nice for everyone to have the break and shared Western Oaks hosted a soccer/teacher event. She said it takes a community for each of our schools to run and encouraged parents and families of students to take time to volunteer at their student’s school. She expressed it was worthwhile and said how much the staff and administrators appreciate it. She said Putnam City is a family and we do what we can to help each other. Mrs. Avery mentioned this type of environment is hard to find and thanked everyone for their efforts.  She said without it, our kids wouldn’t have the education they have.

Judy Hopper thanked Alyx Picard, Putnam City Foundation President, for keeping the Board updated on information and recent contributions being made. She also talked about recently attending Putnam City’s Family Technology night where she was excited to learn about improved technology in our classrooms. She said speakers are being put in classrooms and teachers will be able to wear microphones. She said this will help students be more focused. Mrs. Hopper also attended the Support Staff reception and thanked our support staff employees for their loyal and dedicated service. She shared concerns over pay for support staff and knows there are other ways to compensate and hopes to figure out a way to do more in the future. Mrs. Hopper also encouraged everyone to exercise their right to vote in the General Election on November 8th and expressed how important it was.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on October 3, 2022
    b.    Purchase orders dated September 27, 2022 through October 11, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Sanctioning Applications
    e.    Declaration of Obsolete Items
    f.    Renewal of Contract with Centers for Education Law for Basic Legal Services from 1/1/23 through 6/30/23. ($450.00 from 23-11-005)
    g.    Renewal of Agreement with Northwest Optimist for soccer fields usage for Putnam City High School soccer teams for the 22-23 school year ($5,250.00 from 23-11-005)
    h.    Site Contracts
    i.    Out-of-State Trips
        i)    Putnam City North Boys Basketball Team to Springfield, Missouri on November 16 – 18, 2022.
        ii)    Putnam City North Boys Basketball Team to Trinity, Texas on November 20 – 21, 2022.
    j.    Overnight Travel
    k.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Steve Burger expressed concern over the price increase for item “g.” He wondered if the discontinuation of allowing promotional flyers in elementary Thursday packets had an impact on this increase and wanted to know why we quit allowing distribution of flyers through our students. Barb Crump, Chief Elementary Education Officer, explained due to Board Policy, anything to do with the sites themselves, such as fundraisers and school events is distributed through the packets. She said there are some organizations that are allowed to put flyers on a specific table or counter and can be taken by students/parents if they are interested, but it has to be allowable in the Board’s distribution policy.

Mr. Burger also asked about Putnam City North overnight travel listed in item “j.” He wanted to clarify two back-to-back out of state trips. One to Missouri on Nov. 16th-18th, then to Texas on Nov. 20th-21st. Principal, Carol Buhr said she would check into it and confirm.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING APPROVAL OF FISCAL YEAR 2022-2023 OPERATING BUDGET.

Jay Sherrill made a motion to approve Fiscal Year 2022-2023 Operating Budget. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING RESOLUTION FOR THE PUTNAM CITY SCHOOL DISTRICT ANNUAL ELECTION TO THE OKLAHOMA COUNTY ELECTION BOARD.

Gail LoPresto made a motion to approve Resolution for the Putnam City School District Annual Election to the Oklahoma County Election Board. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING MEMORANDUM OF UNDERSTAND WITH NORTHCARE TO SUPPORT STUDENTS SOCIAL, EMOTIONAL AND MENTAL HEALTH NEEDS. (NOT TO EXCEED $225.000 FROM 23-11-795.)

Steve Burger made a motion to approve Memorandum of Understanding with NorthCare to support students social, emotional, and mental health needs. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Judy Hopper expressed thanks for doing this. She said we are in great need now more than ever for more counselors.

Gail LoPresto was curious why this is being done now and not previously. Dr. Keely Frayser, Chief Academic Officer, explained she and Sarah Tempest, Counseling and Testing Coordinator, have been researching NorthCare to see how It will work best for our district. She said after several meetings and seeing how it was working in two other districts, Oklahoma City and Edmond, we are now ready to move forward.

Jay Sherrill asked if this would help decrease workloads on Counselors. Dr. Keely Frayser confirmed it would help, especially with increases being seen in some student behaviors. She explained we currently have free resources available through NorthCare, but this would get us an exclusive Student Support Specialist in place for each feeder pattern.  Dr. Frayser said the specialist would be able to help our counselors and LPC’s with student assessments, safety plans, and more severe student behaviors. They would be able to also make referrals for both the student and family for proper help, depending on the situation.

Jay Sherrill asked if there was an advantage in going through NorthCare verses to going through someone other organizations. Dr. Frayser said the advantage is salary and NorthCare has direct access to pull in all their resources and will compliment what we already have in place. Jay Sherrill committed on the 30 day notification of discontinuing the service. Dr. Frayser confirmed this was true.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:45 p.m. to adjourn. Judy Hopper seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

SPECIAL BOARD OF EDUCATION MEETING
Thursday, October 27, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, October 27, 2022, at 12:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, October 26, 2022, at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 12:00 p.m., President, Judy Hopper called the meeting to order. Members present: President, Judy Hopper; Vice-President, Charity Avery; and members,  Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY DISTRICT TRANSFER CAPACITIES FOR THE 22-23 SCHOOL YEAR.

Gail LoPresto made a motion to approve the Quarterly District Transfer Capacities for the 22-23 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Steve Burger asked if the capacities were based on percentages. Joe Ellis, Administrator for the District Enrollment Office, explained that quarterly approvals were required due to resent legislation. For elementary schools, eighteen students per grade level class is the standard by which capacities are determined. For middle schools and high schools, English classes are measured since every student must take English each year. For middle school, twenty-two is the student number. At the high school level that number is twenty-five in an English class. The District can only exceed the set number of students if new student resides within the District.

ITEM #4 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY OPEN TRANSFERS FOR THE 22-23 SCHOOL YEAR.

Steve Burger made a motion to approve the Quarterly Open Transfers for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Board members asked if the transfers were intra-district or outside transfers. Dr. Rhodes clarified that the transfers are students outside the District that are being recommended to be accepted on transfer. Due to the recent legislative changes, the District must submit Open Transfers quarterly for the board’s consideration.

ITEM #5 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2022-2023 SCHOOL YEAR.

Gail LoPresto made a motion to approve the Amended Federal Claims Approved Signatures for the 2022-2023 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION REGARDING AMENDED EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2022-2023 SCHOOL YEAR.

Gail LoPresto made a motion to approve the Amended Emergency Federal Claims Approved Signatures for the 2022-2023 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #5 - DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 12:05 p.m. Steve Burger made a motion to adjourn. Jay Sherrill seconded the motion.
Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, November 7, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 7, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 4, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery and members, Jay Sherrill and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member Gail LoPresto was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – CHIEF ACADEMIC OFFICER

Chief Academic Officer, Dr. Keely Frayser, led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – STAFF REPORTS

    CareerTech Report – Dr. Keely Frayser, Chief Academic Officer

Dr. Keely Frayser presented information about CareerTech programs that are housed within Putnam City schools. Oklahoma CareerTech (CT) connects students and businesses to help students find rewarding career opportunities and support Oklahoma industries.  CT’s goal is to develop a world-class workforce for Oklahoma employers and prepare Oklahomans to succeed in the workplace, in education, and in life. Career Tech provides a pathway for students to college or career from high school.

CareerTech programs work closely with industry partners to help students understand high wage, high demand jobs. CT programs are tailored to the specific career needs or our state. A grant program, Putnam City receives approximately $1 million dollars a year in funding through several CT grant fund sources.

Dr. Frayser reported that there are 1,220 students enrolled in middle school CT classes. There are STEM and FACS programs in each Putnam City middle school. At the high school level, there are 2,538 students enrolled in the following areas:
    
    Marketing programs – 3 - Pathway to entrepreneurship
    STEM programs – 4 – Pathway to technological careers
    Business programs – 6 – Pathway to careers in accounting/computer science/technology
    FACS programs – 13 – Pathway to culinary/early childhood education/healthy lifestyles/fashion design
    Health programs – 3 – Pathway to sports medicine and pre-health careers

Putnam City students can graduate with a variety of certificates through CT classes. Examples of certifications include the following: CPR & Basic First Aide, Sports Nutrition, Concussion in Sports, Sudden Cardiac Arrest, Adobe software, Everfi: Ignition Digital Wellness and Safety, Certiport: Internet and Computing Core Certification, Certiport: IT Specialist Javascript; Cisco Course Completion. There are several other certifications that can be earned by students concurrently as they graduate high school.

Dr. Frayser mentioned some of the highlights that our CT programs have achieved.

    PC High and PC North DECA Stores have won the National Gold Award.
    PC West has the only Computer-Generated Imagery studio in Oklahoma K12 schools.
    PC High has an Internet of Things course and a Network Security class in which our technology department built the class their own internal network.
    PC North offers flight, drone, and aircraft maintenance through a partnership with Jet Set and AAR.

Dr. Frayser stated that CareerTech is about real-life experiences, up-to-date and high tech.
She shared some slides of students participating in various CT activities including collaborations between other schools. CT students make connections with other students and earn opportunities to compete at state and national levels in their chosen career pathway.

Jay Sherrill asked how soon student interests are discovered and guided toward applicable career pathways. Dr. Frayser said that sixth grade students receive career exploration opportunities. By 7th grade, students can begin taking STEM and FACS classes. Eighth grade students receive transition time with 9th grade counselors where they review the CT opportunities available at the high schools. Putnam City schools participate in Individual Career Academic Plan (ICAP) which is an ongoing multi-year process that typically begins in middle school. ICAP helps students understand their own interests and strengths, develop goals, and create a personalized plan for achieving those goals.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

The last weekend in October, I was honored to be a part of the annual alumni weekend at PC High.  Hundreds of Pirates attended the celebration that included the Friday night football game, the pancake breakfast on Saturday and the assembly on Sunday afternoon.  Graduates from the PC High Class of 1972 were honored this year and awarded their 50-year medallions.  The Class of 1972 has the distinction of being the largest class of graduates in Putnam City history.  Prior to the first graduating class of PC West, PC High had over 1,100 graduating seniors in 1972.  The Senior Class of 1972 also has the distinction of having three athletes that went on to professionally play in three different sports:  Alvin Adams-basketball, Steve Largent-football, and Bob Shirley-baseball.  Honoring 50-year graduates is a great annual tradition that we look forward to each year and it proves once you’re a Pirate, you’re always a Pirate.

November is American Indian Heritage Month which made it the perfect time to host our District’s Native American Parent and Family Night last week.  The event was held at PC West and featured information for our Native American families as well as Native performances by several groups.  I want to thank Gracie Ramirez for her work on the event as well as George Shields and his entire Native American Student Services Team.  Our next Parent and Family Night is this coming Thursday at Capps Middle School for our Special Education families.

Tomorrow is Election Day featuring General Elections for numerous local, state, and federal races.  As always, I encourage everyone who is registered to stop by your polling place to cast your ballot between 7am and 7pm.  It’s extremely important for your voice to be heard!

Finally, this is our final Board Meeting before the Thanksgiving Holiday and I wanted to take a minute to say how thankful I am to be a part of the Putnam City Family.  I visit several of our schools each week and I’m constantly reminded of how blessed we are to be surrounded by such talented educators working each day to enrich our student’s lives.  Thank you to each member of our Putnam City Family.  I hope everyone can recharge over the break and enjoy time with family and friends.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill encouraged the public to get out and vote saying that the election impacts many things on the local level, and it benefits our state and communities when we vote.

Steve Burger also emphasized the importance of voting and said that students that are newly eligible to vote should be encouraged to vote as well. He attended the Native American Parent and Family Night at Putnam City West saying it was an “outstanding” event and well attended even with other events happening at the school that evening. Mr. Burger expressed appreciation for Dr. Frayser’s presentation and efforts toward Career Tech. He said that our Career Tech programs are included in “good things” about our District.

Charity Avery also encouraged people to vote and agreed with the other board members about the importance of voting. Mrs. Avery expressed sorrow for the loss of a long-time transportation employee, Donna Keeton. She said “Miss Donna” had a heart of gold and knew each of the students by name, knew their parents as well, and always had a smile on her face. She said she was a beautiful soul and that she would be truly missed. Mrs. Avery extended her thoughts and prayers to the Keeton family and to the Putnam City community that she impacted. Mrs. Avery congratulated the Putnam City West Cheerleaders saying they did a “wonderful job”. She encouraged any parent with a special needs child to attend the upcoming Special Education Parent and Family Night. There will be a lot of information shared with families and it is a good time to come and have any questions answered. Mrs. Avery also thanked all staff for providing the quality education that our students receive.

Judy Hopper commented on the number of activities and events that happen at the schools and how much time and energy those events require of the staff. She wanted to make sure that teachers knew they were appreciated for their extra efforts. Mrs. Hopper mentioned that Community Health Workers have contacted the District regarding connecting our families and staff with available resources and services like social and health services. She said she would report back once she has more information. She too encouraged everyone to “go vote.”

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on October 17, 2022
    b.    Minutes for special board meeting on October 27, 2022
    c.    Purchase orders dated October 12, 2022 through November 1, 2022 inclusive for the 2022-2023 school year
    d.    Financial Reports
    e.    Activity Fund Cash Summaries
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Memorandum of Understanding with C.A.R.E. for Change for counseling services at all district schools. (No Cost to District)
    i.    Site Contracts
    j.    Out-of-State Trips
        i)    Putnam City High Air Force JROTC to New Orleans, Louisiana and Costa Maya and Cozumel, Mexico via Carnival Cruise Line from March 10 – 17, 2023 to participate in AS-220 Cultural Studies activities and visit Naval bases.
    k.    Overnight Travel
    l.    Retirements and Resignations as listed on Attachment A

Steve Burger made a motion to approve the consent agenda. Jay Sherrill seconded the motion and clarified that there were amended Out-of-State Trips and Overnight Travel recaps provided at the table. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.

Mrs. Hopper explained that the amended items were due to student/employee trips that were received late.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COMMUNICATIONS TECHNOLOGIES, INC. FOR WEAPONS DETECTION SYSTEM. ($493,615.00 FROM 23-11-795)

Jay Sherrill made a motion to approve the Contract with Communications Technologies, Inc. for Weapons Detection System. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.

Jay Sherrill asked how many units would be purchased. Chief Mark Stout answered that the contract included 29 sets. He also indicated that these units are used by the Oklahoma State Fair and many events across the nation. Mr. Sherrill said it is paramount to secure our facilities, but he appreciates the research Chief Stout has done to recommend units that are effective and still creating an “inviting” atmosphere.

Mr. Sherrill also asked for details on how the units will be implemented within the District. Chief Stout said the units will be used at all three high schools at the general entrances during the start of the day. The units are mobile and weatherproof so they can be used at football and basketball games. All units are battery operated and some can also be powered by electricity. Chief Stout said if the units work well, the plan would be to purchase and implement additional units at the middle schools.

Mr. Sherrill asked for a future report regarding the success of the implementation of the weapon detection system that would include feedback from students, staff, and administration on how well the system is working and to ensure we have the proper policies and procedures in place to make the use of the technology as efficient as possible.

Dr. Rhodes said the administration has been asked why the District doesn’t use metal detectors. He stated that the technology for metal detectors is outdated and there are weapons that are primarily made out plastic. This system detects other types of weapons because it scans for “shapes” as well. He commented that the system is being purchased out of ESSER funds, so the administration feels it is the “right” time to purchase and implement. He said the Safe Schools Committee has been meeting regularly to evaluate and improve security throughout the District. He said the system is used in places like Carnegie Hall and it doesn’t impede the speed in which people can clear the units.

Judy Hopper asked how the units are monitored. Chief Stout said they would be monitored by staff at the sites. He said the units are “pillars” that have a Putnam City branded “sleeve” at the top of the unit. Students and visitors pass between the pillars which will scan for magnetic resonance and the shape of the magnetic resonance. If the unit detects something, it will flash red lights and staff will ask the person to step to the side. He said the units are non-confrontational and won’t slow down traffic. He said the Department of Justice has given this system a 100% approval rating. Chief Stout indicated that backpacks and purses don’t have to be searched individually and that keys, change and cell phones will not trigger alerts. He also said the magnetic resonance of the units can be adjusted should there be false positive alerts.

Chief Stout said that Communications Technologies, Inc. will train officers, administrators, and even custodians that will assist in setting up and moving the units. Shelly Roper and Chief Stout have met to review policies and procedures regarding detection systems.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH GSB, INC. FOR ARCHITECTURAL SERVICES FOR CENTENNIAL AND PERFORMING ARTS CENTER. (NOT TO EXCEED 8% OF CONTRACTED AMOUNT FROM 23-76-188)

Charity Avery made a motion to approve Contract between Owner and Architect with GSB, Inc. for architectural services for Centennial and Performing Arts Center. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.

Board members asked Dr. Rhodes about the selection process. Dr. Rhodes said the District asked firms to submit qualifications that met our requirements for architectural companies to design a project of this size. There were six responding firms that met the qualifications. Two firms were selected to submit proposals to the committee which included two board members.

Jay Sherrill asked how much the proposal would change from the initial proposal to the final design. Shbrone Brookings, Chief Operations Officer, indicated that the proposals submitted are “conceptual” at this point. The next phase will be the design phase in which there will be meetings with stakeholders to get their feedback to incorporate into the design.

Dr. Rhodes said that both companies had proven records. GSB, Inc. is local, and all their engineers are based in Oklahoma City. That said, they have worked with Disney. Locally, they have worked with Downtown Oklahoma City and designed Scissortail Park and have a proven track record.

Jay Sherrill asked which bonds would provide the funding. Dr. Rhodes said the initial Centennial Center was proposed in the 2014 Centennial Bond. The Performing Arts Center was added in the 2017 Bond.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING LOCAL EDUCATION AGENCY (LEA) AUTHORIZED REPRESENTATIVE TO THE OKLAHOMA STATE DEPARTMENT OF EDUCATION.

Steve Burger made a motion to approve Ryan Spilman, CFO, serving as the Local Education Agency (LEA) Authorized Representative to the Oklahoma State Department of Education. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF HAVING CONFIDENTIAL COMMUNICATIONS WITH DISTRICT’S LEGAL COUNSEL TO DISCUSS PENDING LITIGATION WHERE THE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENIALITY REQUIREMENTS OF STATE LAW PURSUANT TO 25 O.S. § 307(B)(4).

Jay Sherrill made a motion to table Item #11 due to the absence of a board member. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 5:36 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; Avery, aye; Hopper aye.

SPECIAL BOARD OF EDUCATION MEETING
Thursday, November 17, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, November 17, 2022, at 12:00 p.m. in the West Conference Room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, November 15, 2022, at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

At 12:00 p.m., President, Judy Hopper called the meeting to order. Members present: President, Judy Hopper; Vice-President, Charity Avery; and members,  Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a)    Out-of-State Trips
    b)    Overnight Travel

Jay Sherrill made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #3 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR AUGUST 10, 2022 THROUGH DECEMBER 16, 2022. (NOT TO EXCEED $500,000 TOTAL FROM 23-11-795 – $300,000 ORIGINAL REQUEST AND $200,00 SUPPLEMENTAL REQUEST.)

Gail LoPresto made a motion to approve the Substitute Stipend for August 10, 2022 through December 16, 2022. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Steve Burger asked if the extension was through the end of the school year. Patricia Balenseifen, Chief Human Capital Officer clarified that the request was through the end of the semester. The District originally requested $300,000 for the semester for Substitute Stipends but was on pace to exceed that amount. The District is requesting an additional $200,000 out of ESSER funds for the remaining of the fall semester. Mrs. Balenseifen explained that the administration would be bringing a second semester proposal for the Board’s consideration at the December 5th meeting.

Jay Sherrill asked if the District should be investing in retention and recruitment of classroom teachers instead of rewarding substitutes. Mrs. Balenseifen said the District is currently working on partnerships with local universities for pathway programs for paraprofessionals who currently have an Associates Degree to become certified teachers. Judy Hopper asked if there was a cost to the District. Mrs. Balenseifen said the programs do not cost the District and it provides a way for paraprofessionals to become classroom teachers at a reduced cost.

Gail LoPresto asked if there would be more information regarding the para pathway program at a future date. Mrs. Balenseifen confirmed that more information would be provided as soon as available.

Jay Sherrill said that it was a lot of money to spend and wondered if it would be more effective to increase recruitment efforts. Mrs. Balenseifen said the District usually spends between $800,000 to $1 million on substitutes each year.

Charity Avery asked why the increase in substitutes. Mrs. Balenseifen explained that the Substitute Stipend has helped Putnam City to achieve a 75% fill rate covering teacher absences. Other metro school districts are running about 20-30% fill rates. Dr. Rhodes said our positive fill rate is due to the Substitute Stipend program and that teachers are no longer needed as often to give up plan periods to cover classes. Last year stipends were given to teachers to encourage them to cover classes because there were not enough substitutes available. He said this is a shift in how the funds were being spent from last year.

Mrs. LoPresto said that having more substitutes was beneficial to teachers as they were not called upon to cover classes when no there were no substitutes available and that alleviates stress.    

ITEM #4 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF HAVING CONFIDENTIAL COMMUNICATIONS WITH DISTRICT’S LEGAL COUNSEL TO DISCUSS PENDING LITIGATION WHERE THE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW PURSUANT TO 25 O.S. § 307(B)(4).

At 12:06 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation where the disclosure of information would violate confidentiality requirements of state law pursuant to 25 O.S. §  307(B)(4). Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #5 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 1:19 p.m., Board President, Judy Hopper acknowledged the board returned to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members Judy Hopper, Charity Avery, Gail LoPresto, Steve Burger, and Jay Sherrill met in executive session with Superintendent, Dr. Fred Rhodes and Laura Ganz, Legal Counsel, for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation where the disclosure of information would violate confidentiality requirement of state law pursuant to 25 O.S. § 307 (B)(4).

No action was taken.

ITEM #6 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

At 1:19 p.m. Steve Burger made a motion to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, November 28, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 28, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 18, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto and Steve Burger; Superintendent, Dr. Fred Rhodes; Tina Losawyer, Board Clerk; and others. Board Member, Jay Sherrill was not present.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – BARBARA CRUMP – CHIEF ELEMENTARY OFFICER

Chief Elementary Officer, Barbara Crump led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – STAFF REPORTS

    Employee Childcare Program – Barbara Crump, Chief Elementary Officer

Barbara Crump, Chief Elementary Officer along with Putnam City Child Care/D.D. Kirkland Principal, Ashley Hoggatt presented a report on the District’s Employee Childcare Program. Also introduced was Principal, Susan Illgen, who houses the third childcare facility at Ralph Downs.

Mrs. Crump shared the program first began at the P.C. Center and not only benefits District employees by providing child care at a discounted rate, but also provides child care for teen moms to allow them to continue their education. The program’s mission includes recruiting and retaining teachers, plus provides a safe learning environment for all patrons.

Mrs. Crump shared the program quickly outgrew the P.C. Center capacity and two additional locations: D.D. Kirkland and Ralph Downs were added. Enrollment is at capacity and there is currently a waiting list. Mrs. Crump presented the number of employees and children attending per age group at each center. Mrs. Hoggatt added she receives weekly emails from principals to check on availability for their employees.

Mrs. Crump showed a PowerPoint presentation with the Program Overview which includes:

    •    Reduced weekly rates for infants at $150.00 and $125.00 for children 1-year old and up.
    •    High Scope Curriculum
    •    Hours: 7:00 a.m. – 4:30 p.m. Monday, Wednesday, Thursday and Friday
        7:00 a.m. -5:00 p.m. Tuesday (This allows parents who are teachers to attend staff meetings.)
    •    Procare App Communication: Real Time (Teachers are able to send pictures and communicate with parents in real time.)

Mrs. Crump also said the centers are open for Professional Development and Parent/Teacher Conference days.

Mrs. Hoggatt outlined staff training credential requirements: She said per law through the Department of Human Resources, all employees at the centers are required to be highly trained and have the following credentials:

    •    First Aid/CPR
    •    Safe Sleep
    •    Early Learning Guide Training
    •    Entry Level to Child Care Training (Infants, Toddlers, Twos and Preschool Learning.)
    •    Child Care Teacher 20 hrs. a year.
    •    CDA/Director 30 hrs. at a min.

All of these credential requirements are maintained through the Center for Early Childhood Professional Development at University of Oklahoma

Mrs. Hoggatt shared all our child care centers maintain a two-star rating, which is evaluated through DHS. She said she is very proud of this accomplishment. Mrs. Hoggatt mentioned she recently has received a phone call from our DHS representative asking about pursuing a third-star. She said she is looking forward to taking on the challenge and earning a third-star rating.

Mrs. Hoggatt spoke about all three centers accepting subsidy for both teens and teachers. She mentioned some of our teachers are foster parents and expressed what a wonderful gift this is.

Mrs. Hoggatt also shared just this semester, $135,000 in grants have been written and received and how proud she is of this accomplishment. She said she is thankful to DHS and the State of Oklahoma for these grants which will help pay for professional development, learning toys, cleaning supplies and more. She said these grants help lighten the financial burden of the District.

The Board and audience were entertained with a slide show of several of the babies and children during their day at the childcare centers.

In closing, Mrs. Hoggatt expressed her thanks to Putnam City and the Board for being brave enough to provide this service to our teachers. She said it makes Putnam City stronger, more attractive and shared it’s been contagious across the State of Oklahoma. She said this is one way we can support our teachers. She explained the weekly rate is normally $325-$350 for childcare and we offer the gift of high-quality safe care at a discounted rate of $150 per week.

Steve Burger wanted to know if a child enrolls in a half-day Pre-K program, can they go attend the center for a half day. Mrs. Crump explained that since they were at high capacity, they are not able to accommodate children attending only a half-day. Mrs. Hoggatt added acceptance qualifications goes by the child’s age/birthday.

Mr. Burger also wanted to know what it would take to expand the program. Mrs. Crump said additional facilities and teachers, plus more classrooms. Mr. Burger asked if the District was exploring additional facilities. Mrs. Crump said the District is researching and that Ralph Downs childcare facility was recently completed.

Dr. Rhodes commented that our Child Care Team recently presented at the State School Board in August. He said it was well attended and they did a great job. Dr. Rhodes said other districts are trying to model after us. He also shared he heard of another district charging their teachers during the summer months, even when school is not in session.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

The Putnam City School Board recently approved the hiring of GSB Architectural Firm to design the new Centennial Center, which was approved by the patrons of Putnam City, with the passing of the “Centennial Bond” in 2014.  GSB is highly respected as a premier architectural firm, locally and nationally.  This landmark project will serve our District and community for the next 50 + years.  Decades from now, with great pride, we will all be able to look back and consider it a blessing that we were a part of the District during this very special time in the history of Putnam City.  

When you think about it, we are a City, currently without a “town square”. The Centennial Center with the adjacent Centennial Park will become the hub of the District, bringing everyone together as a family, as a community. How fitting that it be called the Centennial Center as we celebrate our 100+ years of rich history, but as we also celebrate what lies ahead, as we launch into the future. Like the town center of a city, the Centennial Center will have constant activity as it will house: a state-of-the-art Board Room, a History Center, a Professional Development Center, a Community Center, an Administrative Center and with the 2017 bond election, patrons approved the addition of a Performing Arts Center, as part of the Centennial Center. The Board Room will be able to expand in size to allow for flexibility and a variety of options.  State of the art technology equipment will allow for professional live streaming of meetings.  Professional Development space will allow for numerous opportunities for continuing education for all PC employees, metro area school districts, as well as cohort groups through a partnership with local colleges and universities. Putnam City has a vibrant PC Museum which tells the Putnam City story and archives numerous artifacts dating back to the early years.  The History Center will provide exhibit space for artifacts to be displayed, some permanently and some that will change periodically to highlight special historical times and events.  The Community Center will provide opportunities for local business and civic groups to meet as well as space to host local events.  Current District administration will office in the Centennial Center and finally, the Centennial Center combined with the Centennial Park and the Performing Arts Center will provide a venue for several district related indoor and outdoor events that have currently occurred elsewhere such as the annual Teacher of the Year Recognition, the District Arts Festival, the Athletic Hall of Fame Banquet, the PC Foundation Wall of Fame Celebration as well as numerous annual alumni celebrations.  

The Centennial Center will be located on the hallowed grounds of the birthplace of the District in 1914, near State Street and historic Route 66. It will be an iconic showplace for Putnam City School District, a town center for our “City” providing numerous opportunities for our Putnam City Family of loyal patrons, community, students, families, employees and over 73,000 graduates, to celebrate our rich history and exciting future.  

We are very excited to announce that the architectural firm, GSB, will start the charrette process this coming January 2023.  Through a series of meetings with major stakeholders, they will begin gathering additional ideas from groups such as the PC School Board, administration, faculty, staff, parents, students, patrons and community leaders.  We are very excited that this it is now time to start the planning for this long-anticipated project, but it was imperative that other projects from the 2014 Centennial Bond take precedence.  If all goes as planned, the charette process, architectural drawings and preliminary work will take several months in 2023, but we anticipate breaking ground in the Fall of 2023 with a completion date of late 2024 or early 2025. We are grateful to our Putnam City Family, community and patrons for being a part of seeing the vision and for being so supportive.  

This last week, we said goodbye to longtime Putnam City friend and world-renowned artist, Bert Seabourn.  Bert and Bonnie Seabourn moved into the Putnam City District when the north part of the District was in its infancy of development.  Three generations of his family have attended and excelled in numerous Putnam City schools. Spanning several decades, his grandchildren and great-grandchildren have excelled in academics, the visual arts, performing arts and athletics.  Because of his love of the arts and desire to inspire future generations, on numerous occasions he has provided professional development for our art specialists; sharing his professional artistic techniques, which they in-turn were able to share with their students. By example, he showed he was a life-long learner and educator by taking classes at OCU during adulthood and teaching art students until just a couple of years ago.  His painting style was always evolving from cartoon-style work to naturalistic, abstract, Native American, Flatstyle and abstract expressionism. Trying something new is what inspired him. Even into his 90’s, he was still painting most every day.  Because of his philanthropical heart, he generously contributed to the students of Putnam City when he made available his signed prints of “The Scolding”, “Spirits of the Night” and “Scissortail”, which helped fund gifted and talented education projects.  Putnam City is greatly indebted to patron, supporter, teacher, mentor, Bert Seabourn for sharing his life, time and love of the arts, which will forever be a legacy of inspiration.

ITEM #5 – COMMENTS BY BOARD MEMBERS

Steve Burger said he hoped everyone had a great Thanksgiving and is recharged. He said this is an exciting time of the year and encouraged everyone to take advantage of the many programs, concerts and events going on throughout the district during this busy time. He also mentioned athletically, this is when the swim, wrestling and basketball teams are getting started. He wished everyone a great rest of the school year.

Gail LoPresto shared she visited the bus barn prior to attending tonight’s meeting. She said she was able to meet some fine people. Mrs. LoPresto shared even though they are 68 drivers short, they do “a-heck-of-a-job.”. She spoke about how grateful she is for our bus drivers and the job they continue to do daily. She also mentioned how lucky we are to have such a dedicated childcare staff in Putnam City and mentioned her daughter, who is in another district, pays $325.00 a week for 51 weeks a year. She said we are so grateful to those willing to do this big job and for the care they provide.

Charity Avery also talked about our childcare center. She said she remembers when it first opened and was specifically for teen moms. She said it was a great opportunity for them and shared, at the time, so many students were wanting to drop out of school due to having babies and not able to afford childcare. As an alternative to getting a GED, this program provided students a way to complete their education and walk with their friends during graduation. In general, Mrs. Avery thanked the entire District staff for all they do. She said she has not attended one event that wasn’t well organized. She thanked everyone for always being so helpful.

Judy Hopper thanked all of the schools that hosted many events in the days leading up to the Thanksgiving Break. She mentioned Turkey Bingo, Veteran’s Day, Statehood Days and even a Chili Cook-Off. She said it was a really great way to bring in the community and connect.  She expressed how excited she is to visit Union Public Schools later this week to see and experience how that district has implemented the Community Schools model. Judy also thanked the Putnam City PTO Council for hosting our annual principal’s brunch later this week and said she was looking forward to it.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on November 7, 2022
    b.    Minutes for special board meeting on November 17, 2022
    c.    Purchase orders dated November 2, 2022 through November 15, 2022 inclusive for the 2022-2023 school year
    d.    Financial Reports
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Site Contracts
    i.    Overnight Travel
    j.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY, INC. FOR ARCHITECTURAL SERVICES FOR OVERHOLSER ELEMENTARY SCHOOL TRAFFIC LOOP AND PAVED WALKING TRACK. (7% OF CONTRACTED AMOUNT FROM 23-77-289 AND 23-79-289)

Charity Avery made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for architectural services for Overholser Elementary School Traffic Loop and Paved Walking Track. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Judy Hopper commented she was so excited for this new traffic loop. She said she’s been stuck in that traffic and anything that could help is fantastic.

Gail LoPresto questioned whether we purchased property for this. Dr. Rhodes confirmed we only looked at buying property, but did not make the purchase.

Gail LoPresto also asked about the 7% rate, instead of previous rates of 6%. Dr. Rhodes confirmed that the 7% rate was correct. He explained typically the larger the project, the smaller the percentage. He said the rate varies depending on the project.

Charity Avery expressed she was grateful as well because, she too, has been stuck in that traffic.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING NON-DISCLOSURE AGREEMENT WITH MA+ ARCHITECTURE RELATING TO BOND PROJECTS AND FINANCIALS.

Gail LoPresto made a motion to approve Non-Disclosure Agreement with MA+ Architecture relating to Bond Projects and Financials. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Gail LoPresto wanted more clarification on this. Dr. Rhodes said it was recommended not only by legal counsel, but also MA+. He explained we have been using Lingo as our program management company. He said we are transitioning to MA+ because Lingo is getting out of that business. He said we don’t want a conflict of interest of an employee of MA+ who is working for the District when it comes to architectural firms we may be considering for a project. It’s a non-disclosure. He said the person working with Putnam City in the role of Project Manager would not be able to disclose anything to their firm.

Gail LoPresto wanted confirmation it was a legal matter approved by our attorney. Dr. Rhodes confirmed it was. Dr. Rhodes added MA+ also works in Norman, the Metro area and the State.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING AGREEMENT WITH S.E. HARDESTY CO. DBA/HARDESTY TEAM TO REPLACE CHILLERS AND CW PUMPS AT WILEY POST ELEMENTARY SCHOOL ($1,019,400.00 FROM 23-11-795)

Gail LoPresto made a motion to approve Agreement with S.E. Hardesty Co. dba/Hardesty Team to replace Chillers and CW Pumps at Wiley Post Elementary School. Steve Burger seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

Gail LoPresto wanted to know when this will be done. Dr. Rhodes said he expected it would be during this school year. Chief Operations Officer, Shbrone Bookings, confirmed it would be sometime early March/Spring Break.

Dr. Rhodes mentioned this will be paid out of ESSER Funds.

Steve Burger wanted to know if we put this out for bids. Mr. Brookings confirmed we did.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT AN ONGOING EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. § 307 (B) (1).

Gail LoPresto made a motion at 5:33 p.m. to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1). Charity Avery seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:15 p.m., Charity Avery acknowledged the board returned to open session and to request the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board Members, Steve Burger, Gail LoPresto, Charity Avery and Judy Hopper; and Superintendent Dr. Rhodes met in executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 7:16 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: Burger, aye; LoPresto, aye; Avery, aye; Hopper, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, December 5, 2022

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 5, 2022, at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 2, 2022, at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Judy Hopper; Vice President, Charity Avery and members, Gail LoPresto, Jay Sherrill, and Steve Burger; Superintendent, Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. JASON MEMOLI – CHIEF OF STAFF

Chief of Staff, Dr. Jason Memoli led the Pledge of Allegiance and the Moment of Silence.

ITEM #2 – STAFF REPORTS

    Update on Strategic Plan – Dr. Jason Memoli , Chief of Staff

Dr. Memoli reminded the board of framework developed to date for the Strategic Plan with key words emphasized:

The VISION: To be a safe and inclusive home for all students, served through innovation and
excellence for success in life.

The MISSION: To provide a transformative experience that ignites a passion for learning, sparks imagination, and empowers students to achieve personal success and enrich the
community.

The CORE VALUES: Safe Environment, Student Success, Collaborative Culture, Consistent Communications, Excellence & Innovation, Exceptional Employees.

The FOCUS AREAS:     Excellence – Academics & Beyond
                                      Empowerment – Relationships & School Culture/Climate
                                      Environment – Resources

The focus areas define the direction to achieve the vision. From the Focus Areas, goals will be developed with specific objectives. That is the current step in the strategic planning process.

Goals and Objectives will have identifiers for clarity and tracking progress. They are (EX) for excellence, (EM) for empowerment, and (EN) for environment. Additionally, each objective will have a particular emphasis on district operations (O) or students (S).

Ending each focus area will be lists of key performance indicators (KPIs). KPIs are actionable elements of this plan that will define the work to achieve the objectives and goals over the next five years.

Fundamentally, the function of the strategic plan is ongoing and designed to be adaptive through KPIs as Putnam City achieves goals and addresses additional needs that may emerge over time. The plan will be reviewed annually with the board and stakeholders. It will be available in print as well as online. Dr. Memoli shared a slide of the design and format of the document. He indicated that each school would be represented in the document.

Dr. Memoli provided an updated timeline for the strategic plan:

Steve Burger asked how the annual review would be handled. Dr. Memoli said he would be tracking the progress and would report the results to Cabinet. They would analyze and would present the information to board members, faculty, and the community.

Jay Sherrill asked how well the strategic planning framework has been received at all levels of patrons, staff, administrators and business and community leaders and if everyone seemed to be aligned with the direction the District is going. Dr. Memoli said we need to get the structure in place to measure alignment, but he said that he has presented the framework several times and has received positive feedback each time. Mr. Sherrill said he appreciated the work of everyone involved in the process.

ITEM #3 – PUBLIC PARTICIPATION

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT

We are very proud to report that the PC North orchestra has been selected as an Oklahoma Music Educator’s honor group this year. The Panther orchestra will perform at the OkMEA conference in January and was selected for the premier performance on Friday evening of the state conference. Congratulations to Mr. Jeremy Scott and his extremely talented students on this great honor. I hope to be able to attend this performance next month in Tulsa!

Last week marked one of our favorite annual events in Putnam City. Our PTO Council hosted the Principal’s Brunch on Thursday morning. While the event is designed to honor our principals and recognize our Teachers of the Year, the best part is the student performances. A huge thank you to our PTO Council for hosting this annual event that always puts us in the Holiday Spirit!

The holiday season is a time to celebrate but it’s also a time to remember those who are less fortunate. Each year, our Putnam City Foundation organizes our Care Share program to help ensure PC students have gifts during the holidays. This year we’re blessed to report that more than 2,000 students in our District will have holiday gifts thanks to the generosity of Foundation donors. We’d like to thank Alyx Picard and her team for spearheading this effort – and all the other amazing work the Foundation does each day to support Putnam City.

Speaking of the holidays, this is our last Board meeting before the Winter Break. We often talk about how fortunate we are to have such an amazing PC Family, and the holidays are another time we reflect and acknowledge the blessings we have in PC. We wish everyone a happy, safe, and healthy holiday season. We all look forward to this two-week period to re-charge, enjoy our families and come back ready to start the New Year in 2023!

ITEM #5 – COMMENTS BY BOARD MEMBERS

Jay Sherrill gave a “shout-out” to Capps Middle School and drama teacher Ms. Tschida for their students’ performance of “Alice in Wonderland.” He was especially impressed with the ability to reach the middle school age students and get them to participate in something that might be outside their comfort zone. He said that CareShare is a “fantastic” program and commented that it seems like the number of students being served grows each year. He expressed appreciation for all those that contributed this year and to the Foundation and those working to distribute the gifts. Mr. Sherrill also wanted to recognize the entire staff at Putnam City North for the positive experience of hosting a foreign exchange student that attended their school. The student has moved on to their next host family but will continue to attend Putnam City North through graduation. He also wished everyone “Happy Holidays!”

Steve Burger congratulated Dr. Buhr for achieving her doctorate, especially  with all the duties and responsibilities of a high school principal. He said it shows “outstanding” dedication and said the school and faculty are very fortunate to have her leadership. Mr. Burger attended the PTO Council Brunch and enjoyed the student performances. Putnam City High’s orchestra performed and were led by the school’s Teacher of the Year, Colin Waddell. Mr. Waddell has also been recognized by the Oklahoma Arts Council for the first-ever Innovative Arts Teacher of the Year. He said the Western Oaks Middle School choir did a great job as well and the “highlight” had to be Ralph Downs Elementary Kindergarten students. He said they were well behaved and organized and they “put a smile on your face.” Mr. Burger also recognized CareShare and the Foundation for meeting the needs of District students. He also encouraged everyone to enjoy the Winter Break!

Gail LoPresto also recognized Dr. Buhr and said the PTO Council Brunch was a “lovely” event. She also thanked Dr. Memoli for his work on the Strategic Plan. Mrs. LoPresto mentioned that January is Board Appreciation Month, and the board is requesting no gifts on their behalf to ease the burden on faculty and administration.

Charity Avery agreed with the comments already made and said the board knows their service is appreciated. She said the board could not fulfill their role without the hard work and dedication of the staff. Mrs. Avery welcomed A.J. Graffeo, the Multi-Media Specialist in the Communications Department. She also congratulated Dr. Buhr, saying it is an accomplishment especially with the responsibility of being a principal. She is looking forward to attending as many school programs as possible during the holiday season. She wished all a “Merry Christmas and Happy New Year!"

Judy Hopper agreed with Mrs. LoPresto regarding Board Appreciation Month saying they would like the staff to focus on taking care of their schools and not worrying about how to recognize board members. Mrs. Hopper reminded attendees that the week of December 5th is Inclusivity Week and to let Tyrea Craig know of any scheduled activities. She said she is looking forward to being a judge for Putnam City North’s Generation Citizen program on December 6th. Students identify issues and reach out to community leaders to address and solve problems. Mrs. Hopper was also recently able to observe Community Schools model schools in the Union school district. She said she learned  a lot and that elements that could be implemented by the District would be considered in strategic planning. She asked schools to keep the board informed of events so they can attend as many as possible.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

    a.    Minutes for regular board meeting on November 28, 2022
    b.    Purchase orders dated November 16, 2022 through November 29, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Sanctioning Applications
    e.    Site Contracts
    f.    Overnight Travel
    g.    Retirements and Resignations as listed on Attachment A

Gail LoPresto made a motion to approve the consent agenda. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #7 – DISCUSSION AND POSSIBLE MOTION REGARDING RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Steve Burger made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #8 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH COX COMMUNICATIONS FOR WAN SERVICES FOR THE 2023-2024 SCHOOL YEAR. ($400,000.00 FROM 24-11-094)

Gail LoPresto made a motion to approve contract with Cox Communications for WAN Services for the 2023-2024 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #9 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH ONENET FOR INTERNET SERVICES FOR THE 2023-2024 SCHOOL YEAR. ($72,900.00 FROM 24-11-094)

Steve Burger made a motion to approve contract with OneNet for Internet Services for the 2023-2024 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #10 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH ONENET FOR ADVANCED FIREWALL SERVICE FOR THE 2023-2024 SCHOOL YEAR. ($31,690.00 FROM 24-11-094)

Jay Sherrill made a motion to approve contract with OneNet for Advanced Firewall Services for the 2023-2024 school year. Steve Burger seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #11 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY DISTRICT TRANSFER CAPACITIES FOR THE 22-23 SCHOOL YEAR.

Gail LoPresto made a motion to approve Quarterly District Transfer Capacities for the 22-23 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Gail LoPresto said she found the capacity information interesting.

ITEM #12 – DISCUSSION AND POSSIBLE MOTION REGARDING QUARTERLY OPEN TRANSFERS FOR THE 22-23 SCHOOL YEAR.

Charity Avery made a motion to approve Quarterly Open Transfers for the 22-23 school year. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #13 – DISCUSSION AND POSSIBLE MOTION REGARDING SUBSTITUTE STIPEND FOR SECOND SEMESTER – JANUARY 3, 2023 THROUGH MAY 18, 2023. (NOT TO EXCEED $500,000 FROM 23-11-795)

Jay Sherrill made a motion to approve Substitute Stipend for Second Semester - January 3, 2023 through May 18, 2023. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Mrs. LoPresto said she has family members that work for another district, and they said they are losing substitutes to Putnam City because of our substitute pay, so she emphasized the stipend does benefit teachers by positively impacting our fill rates for absences.

ITEM #14 – DISCUSSION AND POSSIBLE MOTION REGARDING CLASS COVERAGE STIPEND FOR SECOND SEMESTER – JANUARY 3, 2023 THROUGH MAY 18, 2023. (NOT TO EXCEED $450,000 FROM 23-11-795)

Steve Burger made a motion to approve Class Coverage Stipend for Second Semester - January 3, 2023 through May 18, 2023. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #15 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT WITH APPTEGY FOR WEBSITE AND APP PLATFORM DEVELOPMENT AND IMPLEMENTATION. ($68,400.00 FROM 23-11-795)

Steve Burger made a motion to approve agreement with Apptegy for Website and App Platform Development and Implementation. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Jay Sherrill asked how many companies were considered and if our current website vendor was included. Dr. Rhodes confirmed three companies were considered and FinalSite was one of the vendors. Jeff Bardach, Chief Communications Officer said that Apptegy was the most user-friendly of the Apps. Mr. Sherrill said the annual subscription was a lot of money so he wanted to know if any additional staff would be needed to implement and manage the website. Mr. Bardach said the sites would be able to utilize the App without additional resources.

ITEM #16 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH MA+ ARCHITECTURE, LLC. FOR ON-CALL ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT BUILDING PROJECTS. (NO COST TO DISTRICT)

Charity Avery made a motion to approve Contract between Owner and Architect with MA+ Architecture, LLC. for on-call architectural services for various District building projects. Gail LoPresto seconded the motion.

Jay Sherrill asked if there was policy in place requiring board approval on each individual project when a master service agreement has been approved. He said he understood that the intent and practice is for each project to be voted on by the board but requested that District Policy or the master agreement reflect supplemental approval on projects. He appreciates having an agreement in place is beneficial to the District but wants to be sensitive to the use of bond money for projects and that the cost and approval are transparent and documented from an agenda perspective.

Dr. Rhodes said that there is competition between school districts and municipalities for bond projects and the architects and construction managers to complete the projects. Having a master agreement in place is like having legal counsel on retainer. Mr. Sherrill asked if there was a limit on the amount the District could spend via board approved purchase orders before requiring individual approval expenses? He said he just wanted to ensure there was accountability in spending public money and a formality to the approval process.

Steve Burger said he agreed with Mr. Sherrill’s concerns and did not see any spending limitations mentioned in the contract.

Dr. Rhodes said that the Program Manager acts as an advocate for the District on bond projects and their expertise provides accountability and keeps multiple projects on target. Similarly, the projects they manage are brought to the board for individual approval.

Jay Sherrill said he does not want to slow the momentum on projects, but he would like to know that policies and procedures are in place so that projects are approved individually and not through purchase order on the consent agenda.

Gail LoPresto agreed that the process should be reflected in board policy. She asked if there was any urgency to vote on this contract and the next two agenda items before the next regularly scheduled board meeting. Dr. Rhodes said the items did not need to be voted on tonight.

Jay Sherrill said he appreciated the information that Chief Operations Officer, Shbrone Brookings provided, and he understands how master service agreements can streamline projects. Mr. Sherrill stated he trusts the administration to bring projects to the board for separate vote at the appropriate time however the process should be documented in policy or in the agreement itself.

Dr. Rhodes said the administration would speak with other districts that have similar agreements in place and research language that would address the board’s concerns. Judy Hopper agreed that was a good suggestion.

Charity Avery modified the motion to table the vote on the MA+ Architecture, LLC. Contract. Jay Sherrill seconded the motion as modified. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #17 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB, INC. FOR ON-CALL ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT BUILDING PROJECTS. (NO COST TO DISTRICT)

Steve Burger made a motion to table the vote on the Contract between Owner and Architect with LWPB, Inc. for on-call architectural services for various District building projects. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

ITEM #18 – DISCUSSION AND POSSIBLE MOTION REGARDING CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY, INC. FOR ON-CALL ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT BUILDING PROJECTS. (NO COST TO DISTRICT)

Charity Avery made a motion to table the vote on the Contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for on-call architectural services for various District building projects. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Jay Sherrill again thanked Shbrone Brookings and said he had been helpful and transparent, and that Mr. Sherrill apologized for communicating his concerns on short notice.

Gail LoPresto also stated that the board is not saying that a new policy is needed, they are requesting that the policy and process be reviewed to see if any changes should be made.

ITEM #19 – DISCUSSION AND POSSIBLE MOTION REGARDING MODIFIED SUPERINTENDENT’S CONTRACT FOR 2022-2023 SCHOOL YEAR.

Jay Sherrill made a motion to approve the modified Superintendent’s Contract for 2022-2023 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.

Dr. Rhodes explained that he has been given the opportunity to teach an Educational Leadership class within the Southern Nazarene University’s Cohort program. The current contract did not include language regarding teaching opportunities, and he thought it was wise to add. The change outlines that he could teach one night for one semester if it does not interfere with his duties as superintendent.

ITEM #20 – DISCUSSION AND POSSIBLE MOTION REGARDING NEW BUSINESS.

There was none.

ITEM #21 – DISCUSSION AND POSSIBLE MOTION TO ADJOURN.

Steve Burger made a motion at 5:47 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Burger, aye; LoPresto, aye; Avery, aye; Hopper aye.