Board Meeting Minutes

REGULAR BOARD OF EDUCATION MEETING
Monday, January 6, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 6th, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 20, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –LAKE PARK ELEMENTARY SCHOOL.

Principal, Lori Freeman led the Moment of Silence and Pledge of Allegiance. Ms. Freeman told the board that several teachers from Lake Park attended the Ron Clark Academy, in Atlanta, last year and were inspired by the Ron Clark Academy House System. She explained that staff and students are divided into three houses: Matumaini, Swahili for “Optimism”, Ujasiri, “Courage” and Hisani, “Courtesy.” A brief video, with the background song, “Try everything,” put together by Administrative Intern, Mumy Randolph was shown. It demonstrated the overall theme “3 Houses, One Family – We are the Lake Park Family.”

ITEM #2 – INFORMATION AND STAFF REPORTS:

            College Readiness Report/Drop Out Report – Rick Croslin – Executive Director of Secondary Education

Executive Director of Secondary Schools, Rick Croslin, presented the College Readiness & Drop-Out Report at the board meeting tonight. The report showed that Putnam City’s district composite score is continuing to improve. Some Putnam City juniors will also now take part in the ACT Aspire program where each student can work on their ACT score and test preparation. All ninth grade students will be offered visits to universities again this year. Another exciting offer for Putnam City students is on-campus concurrent courses at all three sites. Middle school students in seventh and eighth grade along with ninth grade high school students will also be involved in the Individual Career Academic Plan (ICAP). There are currently many programs in place at Putnam City to prevent students from dropping out of school. Putnam City has a full-time liaison, and many programs to continue to give students the resources they need to stay in school.

Ms. Buhr, principal at Putnam City North High School, also spoke of after-school boot camp and working on specific subject areas now that the state has adopted retaking certain portions of the ACT to help increase student scores.

Gail LoPresto thanked Mr. Croslin for his report.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

Congratulations to all of our employees for making Putnam City a Top Place to Work again in 2019! The Oklahoman announced the prestigious list of employers in the newspaper, and Putnam City was proud to once again be on the list. The process is an online employee survey.  Our employees’ answers and participation reflected why we are PC proud of all of our staff! Congratulations to the entire district!

Many of our Putnam City orchestra students rang in the New Year in London! Students from all three Putnam City high schools participated in a concert and walked in the London New Year’s Day Parade.  Putnam City was the only orchestra to attend.  It speaks highly of our staff and students to be invited to perform at this event. One of the highlights of the trip was the Putnam City orchestra playing, “Oklahoma!” The crowded London theatre clapped along as the state song was played. It was a memorable trip for all of us who were there.  We appreciate the incredible support the parents and school communities have given to our orchestras.  A special thanks to our three orchestra conductors for their leadership to make this dream become a reality: Levi Dobrinski, Jeremy Scott and Colin Waddell.

State Superintendent, Joy Hofmeister, announced the State Superintendent Student Advisory Group. Three Putnam City students have been chosen to serve.  Valencia Herrero, Brittney Luong, and Trakel Pinkston are representing Putnam City.  Congratulations on this leadership opportunity!
Dr. Rhodes invited everyone to attend the Putnam City Invitational Basketball Tournaments this weekend.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill welcomed everyone back from winter break. Mr. Sherrill praised teachers and parents on the London orchestra trip. He also congratulated his aunt, Laura Bruner, for receiving a Putnam City Alumni award. She is from the Class of 1964. Mr. Sherrill said he is glad that he and his wife chose Putnam City for their kids.

Charity Avery thanked Ms. Freeman and Lake Park Elementary for their video. Ms. Avery congratulated the orchestra and said she loved watching it online. She also welcomed everyone back.

Becky Gooch wished everyone a happy 2020! Mrs. Gooch thanked Dr. Fred Rhodes for going to London with our orchestra to represent Putnam City. She also said she is excited for the rest of the school year.

Cindy Gibbs said she got chills watching the orchestra online as they played in London. Mrs. Gibbs said she is looking forward to the Putnam City Invitational Basketball Tournament this weekend. She shared a story about her kinder students being excited about 2020.

Gail LoPresto said she loved seeing the orchestra. Mrs. LoPresto said she is impressed that the high school students raised enough money to fund their trip. Mrs. LoPresto also said she attended the Mayfield Band & Choir holiday event, and it was full of spectators with standing room only. She attended the London Send-Off Concert for our Putnam City orchestra students and said it was excellent.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on December 2, 2019.
        b.    Purchase orders dated November 20, 2019 through December 18, 2019 inclusive for the 2019-2020 school year.
        c.    Financial Reports.
        d.    Activity Fund Cash Summaries.
        e.    Activity Fund Transfer List.
        f.    Project Applications.
        g.    Sanctioning Applications.
        h.    Obsolete and/or Surplus Items.
        i.    Renewal of Contract with Brent Greenwood, Native American Consultant. ($175.00 from 20-11-561)
        j.    Renewal of Contract with Randy Frazier, Native American Consultant. ($175.00 from 20-11-561)
        k.    Renewal of Contract with Cortney Yarholar, Native American Consultant. ($400.00 from 20-11-561)
        l.    Renewal of Contract with Autumn Bier, Native American Consultant. ($1,000.00 from 20-11-563)
        m.    Renewal of Memorandum of Understanding with Southeastern Oklahoma State University for student teaching for the 2019-2020 school year.
        n.    Elementary and Secondary Contracts.
        o.    Overnight Travel. (Amended. Hard copy at table.)
        p.    Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye;. LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED)

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on the amended Attachment A that was provided to board members at the board table. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EDDIE WILSON FOR CONSULTANT AT THE NATIVE AMERICAN YOUTH POWWOW ON MAY 1, 2020. ($200.00 FROM 20-11-561)

Jay Sherrill made a motion to approve contract with Eddie Wilson for Consultant at the Native American Youth Powwow on May 1, 2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SUE FIACCONE, SCHOOL PSYCHOLOGIST FOR THE 19-20 SCHOOL YEAR. (NOT TO EXCEED $7,500.00 FROM 20-11-621)

Jay Sherrill made a motion to approve contract with Sue Fiaccone, School Psychologist for the 19-20 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT TO COMMUNICATIONS DIRECTOR.

Cindy Gibbs made a motion to approve Job Description for Administrative Assistant to Communications Director.  Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said Sheradee Hurst was doing an incredible job. He explained at one time this department had two people. Adding it back would allow the department to move to the next level. He also mentioned a year and half ago, responsibilities for a different position in another office were split among three employees, therefore, financially it would be a “wash.”

ITEM #11 –  CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 5:28  p.m. to adjourn.  Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Tuesday, January 21, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 21st, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 17th, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Jay Sherrill and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –PUTNAM CITY WEST.

Putnam City West principal, Avery Gilliland led the Pledge of Allegiance and the Moment of Silence. He introduced Career Advisor, Morgan Boyd-Morrissey who provided information on how Putnam City West is “being intentional” in assisting their students in becoming college and career focused. Putnam City West has created four “academies” with each one having their own crest. The names of the “academies” are:

Freshman Academy – Learners and Leaders
Health and Human Services Academy (H.H.S. Career Academy)
Business, Marketing, Engineering and Technology Academy (B.M.E.T. Career Academy)
Communication, Arts, Information and Technology Academy (C.A.I.T. Career Academy)

Putnam City West has also worked with Junior Achievement to pilot a Senior Internship Program this semester. There are 22 students that are participating and each one has been placed with an internship partner. Today marked the first day for the interns to report to their partner business and many shared “first day” pictures. Mrs. Boyd-Morrissey said the goal next year is to expand the internship program to both semesters with 30 students per semester.

ITEM #2 – PUBLIC PARTICIPATION.

Kent Mathers with the Putnam City Museum introduced Kathlyn Reynolds, Sherry Boyd and Andy and Sharon Beezley. These individuals were recognized with a Lifetime Service Award for their volunteerism in support of the district at a reception that preceded the board meeting.

ITEM #3 – SUPERINTENDENT’S REPORT.

A historic bond election vote is scheduled for Tuesday, February 11th.  Every aspect of a Putnam City student’s education is impacted by this bond beginning with the foundations of education. The voters will be asked to approve two separate propositions totaling $133,450,000.
Proposition #1 proposes numerous improvements across the District.  Each Putnam City school would receive prioritized improvements with this proposition.  Proposition #2 is for needed buses and transportation safety equipment.
Specific proposed projects for the first proposition are categorized by site on www.putnamcityschools.org. Storm safety, security, renovations and modernizations of buildings are all part of the proposed projects.  Technology for instruction is also a large part of this proposition.  Laptops for teachers, classroom technology, and implementing more digital textbooks are proposed.  Band uniforms, athletic uniforms, and a performing arts center are also part of Proposition #1.  
Information about the second question, which is the transportation question, is also posted on our web site.
We encourage all voters to go to the polls on Tuesday, February 11th for this historic vote on the 2020 Bond!

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill congratulated the Lifetime Service Award winners and suggested in future that a proclamation be prepared on behalf of the honorees. He complimented district staff on the relationships that they build and how the district instills in the students the value of giving back to the community. He said the Putnam City West Academies are “fantastic”. He said the development of the internship program with Junior Achievement is “great work” and he would love to have a report on the success of the program. He said that the goal of ICAP is to get students focused on what they want to do after high school. He wished all who are ill will get better quickly.

Charity Avery thanked all the volunteers and commented on how much their service is appreciated. She said she sees Sharon Beezley regularly volunteering at Putnam City West and always with a “great smile” on her face. She thanked everyone for the “overwhelming” gifts on behalf of January being Board Appreciation Month. She said the internship program at Putnam City West is going to be wonderful. The company that she works for, Pristine Hospitality, is one of the internship partners.

Becky Gooch agreed with Jay Sherrill that the servant attitude within the district “never ceases to amaze.” She said the four recipients selected by the Museum are keen examples of servant leaders and thanked them for their efforts. She said it was fitting that Kent Mathers, long-time principal in the district, was on-hand to present the Lifetime Service Awards. She thanked everyone for the gifts, saying she was “overwhelmed” by the appreciation shown to the board. Mrs. Gooch said that the next legislative session begins in February and to let her know if you are coming to the capital. She reminded everyone to be kind to their representatives so they will be kind to the schools. She also wished Carole Buhr a happy birthday.

Cindy Gibbs said she loved the gifts but it is the cards from the students that really make her feel special. She said that Sherry Boyd is an amazing and special woman. She said her children didn’t have Kathlyn Reynolds as a music teacher but they still benefitted from all the instruments, equipment and hard work that Mrs. Reynolds had put into the music program at Wiley Post Elementary. She said she appreciated Mrs. Reynolds happy and energetic personality. She thanked current staff and teachers for their hard work on behalf of the district.

Gail LoPresto also congratulated the Putnam City Museum award recipients and said she was most familiar with the contributions of the Beezleys. Mrs. LoPresto recognized the hard work of the Museum volunteers and encouraged others in the community to reach out to the Museum and to become more active. She also congratulated Mrs. Buhr on her recent birthday. Mrs. LoPresto said she was very encouraged by the internship program at Putnam City West.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on January 6, 2020.
        b.    Purchase orders dated December 19, 2019 through January 14, 2020 inclusive for the 2019-2020 school year.
        c.    Financial Reports.
        d.    November UPDATED Activity Fund Cash Summaries.
        e.    December Activity Fund Cash Summaries.
        f.    Mid-Year Activity Fund Cash Summaries.
        g.    Activity Fund Transfer List.
        h.    Project Applications.
        i.    Obsolete and/or Surplus Items.
        j.    Putnam City Athletic contract renewals through Kelly Sports:
                1.  Slim Chickens.
                2.  SSM Health Bone & Joint (formerly OSOI).
        k.    Elementary and Secondary Contracts.
        l.    Overnight Travel.
        m.    Out Of State Trips:
                1.  Putnam City North cheer students to Dallas, Texas on January 31st – February 2, 2020 to compete at NCA High School Cheer competition.
                2.  Putnam City North choir students to Washington, DC on May 22nd – 26th, 2020 to participate in the National Memorial Day Choral Festival.
        n.    Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch congratulated Rick Croslin for being named superintendent at Chickasha Public Schools.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2020-2021 COURSE DESCRIPTION GUIDE.

Becky Gooch made a motion to approve the 2020-2021 Course Description Guide. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:24 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, February 3, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 3rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 31, 2019 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. President, Gail LoPresto was absent.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –OVERHOLSER ELEMENTARY SCHOOL.

Mrs. Marjorie Iven, principal at Overholser Elementary and Mr. Greg Kipf, Assistant Principal, led the Pledge of Allegiance by showing a brief video, which included their student body and faculty reciting the pledges. Mr. Kipf asked everyone to remember those in Moore during the Moment of Silence.

Featured in the video were 4th and 5th grade students leading the school in reciting “Hopeful, Positive and Joyful” which is Overholser’s culture statement. The video also showed Ms. Aubree Hurt’s 3rd grade class, creating and recording a podcast of a book they had recently read. Mr. Kipf said doing projects such as these help reinforce the schools culture statement by creating a positive atmosphere for learning.

ITEM #2 – INFORMATION AND STAFF REPORTS:

          Mid-Year Allocation - Shannon Meeks, Chief Financial Officer

Putnam City’s budgeted fund balance has decreased $1.3 million from previous projections. When the state department released the annual mid-year adjustment, Putnam City realized a loss of $1.5 million. This significant loss was only slightly offset by $200,000 in gains from other state funded programs.

Becky Gooch asked if the allocated Reading Sufficiency Act funds need to be spent within this fiscal year.  Shannon Meeks said they do not.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

The 2020 Bond Election is Tuesday, February 11th. In just 8 days, the patrons of our District will go to the polls to vote on the 2020 Bond.   Full details about the bond are available on our website, putnamcityschools.org.   A good way to help our friends and neighbors remember to vote is to make a list of ten people you will contact on Monday to remind them to vote the next day.  Many people plan to utilize text and social media for these reminders.  Be sure to tag your social media posts, #the2020bond.  Absentee ballots must be requested before 5pm on Wednesday, February 5th.  You can also vote early at the County Election Board this Thursday and Friday, February 6th & 7th. Any registered voter that lives in the Putnam City school district may vote, even if they do not have children in school.  Polls will be open from 7 a.m. to 7 p.m. on February 11th.

PCACT hosted a very successful Student Advisory meeting with several legislators attending.  We were pleased that Senators Greg Treat and Julia Kirt, along with State Representatives Nicole Miller, Cyndi Munson, Marilyn Stark, Collin Walke and Tammy West took time out of their busy schedule to be in attendance, serving as members of the legislative panel. Our students, as representatives from all three of our high schools, asked thoughtful, well-researched questions.  Our legislators responded with thorough, informed answers. Our thanks to Eric Winkle, president of PCACT and Jennifer Seal, president of the Putnam City Foundation for hosting and helping with this annual event.

Congratulations to Edward Hudson Downtown Rotary and City of OKC Teacher of the Month for January!  Mr. Hudson conducts the band at Putnam City West.  Those in attendance were treated to a special performance by the Putnam City West Jazz Band.  We are PC proud of Mr. Hudson!

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill said people need to be thinking of our legislators as session began today. He offered to attend sessions at the Capitol with anyone who would like to go. Mr. Sherrill said he is glad our students were able to speak with some of them at the Legislative Advisory Meeting held this week at the administration building.

Charity Avery thanked Overholser Elementary for their presentation. Ms. Avery offered her condolences to the people in Moore impacted by today’s car wreck. She also congratulated Mr. Edward Hudson for being named Downtown Rotary and City of OKC Teacher of the Month.

Becky Gooch echoed the sentiment about Moore. Mrs. Gooch also thanked everyone for the outpouring of love and the effort put into comments in their School Board Appreciation cards. She could tell the students researched the board members. She said they made the cards very personal.

Cindy Gibbs thanked students for the cards they received also. Mrs. Gibbs said Coronado Elementary gave personalized cards. She said students invited her to attend a basketball game. She went to their game, and Mrs. Gibbs said she was impressed with the students’ teamwork. She could tell her attendance meant a lot to the students. Mrs. Gibbs also expressed gratitude and offered ‘cuddos’ to Mrs. Ronda Boston, a fifth grade teacher at Coronado for all the support she saw her provide to the students after the game.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

      a.    Minutes for regular board meeting on January 21, 2020.
      b.    Purchase orders dated January 15, 2020 through January  28, 2020 inclusive for the 2019-2020 school year.
      c.    Financial Reports.
      d.    Activity Fund Transfer List.
      e.    Project Applications.
      f.    Obsolete and/or Surplus Items.
      g.    Renewal of Extended School Year program for FY20.
      h.    Elementary and Secondary Contracts.
      i.    Overnight Travel.
      j.    Out Of State Trips:
                1.  Putnam City High School DECA students to Nashville, TN on April 28 – May 3, 2020 for DECA National competitions and workshops.
      k.    Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

ITEM #8 –  CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Becky Gooch made a motion at 5:31 p.m. to adjourn.  Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, February 17, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 17, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 14th, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and member, Jay Sherrill; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Becky Gooch, member, arrived after the board entered into executive session. Member, Charity Avery was absent.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –WESTERN OAKS MIDDLE SCHOOL.

Western Oaks Middle School principal, Jennifer Robertson, introduced teacher Brookelyne Lawson who is the sponsor of the Unified Partners Club at the school. Xander and Zachary Ward and Stella Zeigler, Western Oaks Middle School students and Unified Partners Club members led the Pledge of Allegiance and the Moment of Silence.  A video was presented that showcased students participating in club activities. The vision of the club “is to make a district wide impact through being an example of inclusion, Unified sports, and inclusive youth leadership in order to create an inclusive community in Putnam City Schools.” The students also encouraged other district schools to apply to become a Unified Partners Club school.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

Thank you to the patrons of Putnam City, and congratulations to our students and teachers on passing The 2020 Bond! The bond passed by seventy-four percent.  We are thrilled for what this means for Putnam City! The results show that 1,500 more people went to the polls in this bond election than they did in the last bond election in 2017. That is a sixty-five percent increase in participation. This is unprecedented, and a show of support that our community is invested in education.  Even Mayor David Holt, a Putnam City North graduate, used social media to ask patrons to vote.  Many elected officials made posts on social media, asking voters to head to the polls.  Thank you, to each of you, for your part in creating this amazing future for our Putnam City students!
Congratulations to two Putnam City Academy students who are award winners at this year’s Scholastic Art and Writing Awards!  Congratulations to Priscilla Ramos, a Gold Key Winner for her batik piece titled: “The Lyrics of My Life.” A Gold Key Winner is regarded as one of the highest achievements a high school student in Oklahoma can receive for an individual piece of artwork.  Emma Renton was recognized with an “Honorable Mention” award as well, which is extremely rare for a sophomore.  You may have seen her painting titled: “Strawberry World” when it was displayed in the West Conference Room earlier this year.
Our March board meeting will include a Youth Art Month celebration. There will be music and drama performances from students in Putnam City as we celebrate the arts, and all that Putnam City has to offer.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill expressed gratitude to all that took time to look at the issues and to cast a ballot in the bond election. He said as a parent of students attending Putnam City Schools, he sees daily how bond funds positively impact the schools and children.

Cindy Gibbs also showed appreciation to voters saying that she is “extremely excited” that each school will benefit from the bond election. She said the sites made the decision on what improvements would be made from this bond election and she felt that was reflected in the overwhelming support at the polls. She said she is excited to see the future of the district with the passing of this bond election.

Gail LoPresto thanked Dr. Rhodes for his leadership during the bond campaign and election. She commented that it is great to have a superintendent that works so hard to get the bond passed. He spoke at the Windsor Hills Neighborhood Association meeting the Saturday before the election and Mrs. LoPresto felt his presentation at that meeting was well received and positively impacted the number of people who voted on the day of the election. Mrs. LoPresto also noted that board member Charity Avery was absent due to an unexpected schedule conflict and that Becky Gooch would be arriving late due to a work conflict but was expected at any minute.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

       a.    Minutes for regular board meeting on February 3, 2020.
       b.    Purchase orders dated January 19, 2020 through February 10, 2020 inclusive for the 2019-2020 school year.
       c.    Financial Reports.
      d.    Activity Fund Transfer List.
      e.    Obsolete and/or Surplus Items.
      f.    Renewal of Contract with Deborah L. Primeaux, Native American Consultant. ($600 from 20-11-561)
      g.    Elementary Contracts.
      h.    Overnight Travel.
       i.    Out Of State Trips:
              1.  Putnam City West School DECA students to Nashville, TN on April 29 – May 3, 2020 for DECA National competitions and workshops.
               2.  Putnam City North School DECA students to Nashville, TN on April 29 – May 3, 2020 for DECA National competitions and workshops.
       j.    Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2021-2022 SCHOOL CALENDAR.

Cindy Gibbs made a motion to approve 2021-2022 School Calendar.  Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes commented that there is a trend occurring within metro districts of starting the school year earlier in August. He also said the district is no longer required to have the 30th school lunch serving day by October 1st so it allows for more flexibility in the starting date for the school year. A survey was sent out to teachers with 2 calendar options that were developed in collaboration with PCACT. Based on the feedback provided, the administration recommends the calendar being presented to the board tonight.
 
Cindy Gibbs commented that she noticed that the timing was different than recent years and that she always values the teachers input when she casts her vote for the school calendar.

On a related note, Jay Sherrill commented that there is more research coming out showing that students are sleep deprived and how difficult it is for them to learn due to lack of sleep. He inquired if the district could continue to review school start times to see if any adjustments need to be made in future. Dr. Rhodes responded that the district is will continue to monitor start times.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION DETERMINING THE MATURITIES OF AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $38,750.000.00 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT, AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.

Jay Sherrill made a motion to approve the Resolution determining the maturities and the sale of $38,750,000.00 in General Obligation Combined Purpose Bonds of the Putnam City School District on Thursday, April 2nd, 2020 at Noon in the Board Room of the Putnam City Administration Building and designating Terry L. Hawkins of Phillips Murrah P.C. as bond counsel for this issuance of bonds.  Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes explained that the $38,750,000.00 is actually the combination of the final release of the 2014 bond and the first release of the 2020 bond. By waiting until after the bond election had passed and combining the two bond releases, as advised by Stephen L. Smith Corporation, it allows the district to begin working earlier on 2020 bond projects. Board members thanked Jordan Smith of Stephen L. Smith Corporation for his guidance.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED BY DISTRICT POLICY AND TO DISCUSS RE-EMPLOYMENT OF THE SUPERINTENDENT PURSUAN TO 25 O.S. §307(B)(1) and (B)(7).

At 5:16 p.m. Cindy Gibbs made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. §307(B)(1) and (B)(7).  Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #10 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:21 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. § 307 (B)(1) and (B)(7).

No action was taken.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPERINTENDENT’S CONTRACT FOR 2020-2021.

Gail LoPresto noted that the board would be voting on the Superintendent’s contract for 2020-2021 with modifications as discussed in the executive session.

Jay Sherrill made a motion to approve Superintendent’s contract for 2020-2021.  Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 7:22 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, March 2, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 2, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 28, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Gail LoPresto, Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –WESTERN OAKS ELEMENTARY SCHOOL.
 
Western Oaks Elementary School principal, Stephanie Treadway, introduced music teacher, Cristy Gosset. Ms. Gosset’s 2nd grade students led the Pledge of Allegiance and Moment of Silence. Afterwards they performed two songs, “Going on a Picnic” and “March of the Army Ants” from the musical Bugz.

Board President, Gail LoPresto thanked them and commented how entertaining and great they were.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS AND STUDENT PRESENTATIONS.

Youth Arts Month is a nation-wide celebration held each year in March, emphasizing fine arts education. Brandy Sitts, Fine Arts and Gifted/Talented Coordinator shared this year’s theme for Putnam City which is “Your Art, Your Journey.”  She explained how this reminds us that each child has a personal journey in their education and fine arts experiences. Mrs. Sitts said as educators, we are facilitators of creativity, ever guiding children on their paths, whether that path leads to be a producer or a patron of the arts.

Putnam City Fine Arts Chairs were introduced: Cristy Gosset – Elementary Music; Doug Flemming – Drama, Speech, and Dance; Alicia Underwood – Elementary Visual Art; Levi Dobrinksi – Orchestra and Silver Strings; Laura Ogles – Secondary Visual Art; Stephanie Keegan-Moring – Secondary Vocal Music; and Charya Wolfe – Secondary Band.

Highlights of the Youth Arts Month program included:
•    A Silver String Quartet performance featuring students: James Lee - Violin Putnam City High, Sydney McLeary - Violin Putnam City North, April Peters -  Viola Putnam City West, Yarlemy Preciado - Cello Putnam City West. Director: Mr. Levi Dobrinksi.
•    A poetry reading, “I am a Black Girl” from Putnam City North student, Deja West. Deja placed first in both the qualifying and championship divisions.
•    A Putnam City West Jazz and Band Combo performance featuring students: Lesly Segoviano, Alfonso Garcia, Noah Helton, Brandon Ramirez. Director: Mr. Edward Hudson.
•    A slide show featuring some of the fine arts events and accolades this year.

Lucy Lee, Captain of the Putnam City North Competitive Drama/Debate team, under the direction of Lisa Hamilton and Mary Beth Henson spoke of the many awards and accomplishments received this year. Mentioned were twenty individual students who qualified for the OSSAA Regional Drama/Debate divisions. Ms. Lee explained this is over triple from last year.

Brandy Sitts presented the 2020 Putnam City Superintendent’s Art Showcase award to Putnam City High School student Morgan Emerson. Ms. Emerson was selected as Best of Show for her Graphite portrait. 3 other students were mentioned for this showcase: Andrea Alvieo, Putnam City High School; Miley Ngueleu, Western Oaks Elementary and Alison Geer from Putnam City West High school.

Mrs. Sitts invited everyone to view the Youth Arts Month student gallery displays throughout the administration building, the State Department of Education, the Northwest and Warr Acres libraries and at schools around the district. She also mentioned the Skydancer Bridge was lit up this evening in honor of our Youth Arts celebration and extended an invitation for all to attend the District Arts Festival on May 2nd at Putnam City North High School.

Mrs. Sitts said Putnam City is known for their strong arts programs and thanked the board and the district for all the support provided to the arts.

Cristy Gossett, District Elementary Music Chair and Western Oaks Elementary Teacher, read the following proclamation:

Youth Arts Month Proclamation
WHEREAS, arts education contributes powerful educational benefits to all elementary, and secondary students including the following:
        • Fine Arts education develops students’ creative problem-solving and critical-thinking abilities;
        • Fine Arts education teaches sensitivity to beauty, order, and other expressive qualities;
        • Fine Arts education gives students deeper understanding of cultural and multi-cultural values and beliefs;
        • Fine Arts education reinforces and brings to life what students learn in other subjects;
        • Fine Arts education interrelates student learning in production, history, communication, citizenship
          and aesthetics.
WHEREAS our national leaders have acknowledged the necessity of including the fine arts experiences in all students’ education and that support should be given to fine arts teachers as they attempt to strengthen art education in their schools and communities;
THEREFORE, BE IT RESOLVED that support should be given to fine arts teachers as they attempt to strengthen fine arts education in their schools and communities.
NOW, THEREFORE, it is proclaimed that March be observed as YOUTH ARTS MONTH. All citizens are urged to take an interest in and give full support to quality school fine arts programs for children and youth.
Jay Sherrill made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye LoPresto, aye.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

Putnam City West recently hosted the Superintendent’s TEAM for a Student Advisory Meeting.  Students gave invaluable feedback on all areas of their education while students at Putnam City, including their middle school and elementary school experiences. This select group of informed students are involved in a variety of activities at Putnam City West. One of the most common comments made was the pride they have in their school because they feel they will be well prepared for living and working in a diverse society.  Several said they were given the choice of attending Putnam City West or not, but felt strongly about attending a school that embraces diversity.  These conversations with students are always inspiring to our TEAM.  Thank you to Putnam City West for hosting us.
 
Congratulations to Coach Tammye Bishop and the Putnam City North Boys Swim Team for being awarded the Academic State Champions for 6A! This group excels in the classroom and in the pool.  We are proud of their academics and athleticism.
 
It was a week-long celebration for Public Education Week last week.  Red attire filled the halls in many Putnam City buildings, and also at the Capitol on Red for Public Ed Day.  Putnam City employees participated, and many legislators did too.  Putnam City was represented in a photo on the Senate Chamber floor as the proclamation for Public Education Week was presented.  Friday we were PC proud as we supported public education with Putnam City attire.  You can see photos from the week on Putnam City’s social media pages.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill thanked all of the performers for Youth Arts Month and said you make us proud. He also thanked their teachers and administration for their investments in the students and the arts.  He said he couldn’t think of a better district that supports the arts and puts resources into the program to give students the best education possible.

Charity Avery said all of the performances were great and how she got chills. She said she one hundred percent supports the arts and what they do. Ms. Avery also stated she got to witness the Putnam City West welcoming of incoming freshmen recently, and she was impressed. She said they did a great job of showing students all of the ways to be involved.

Becky Gooch said she also enjoyed the student performances. Mrs. Gooch said she knows firsthand from her children’s experience what music can do for kids, confidence and thought process.

Cindy Gibbs said the Western Oaks children performing made her cry because it reminds her of her own children when they were younger. Mrs. Gibbs said the arts are the foundation for what we do, and the students are a reflection of their great teachers and the exceptional programs we have. She also commended the Putnam City High School Junior ROTC team for qualifying for a national competition for the first time in the 8 years of the program. Mrs. Gibbs commented on her tour of the new Capps Middle School still under construction. She was impressed with the building design and new teaching approaches that will be implemented. She expressed hope that these new ideas will extend to our other schools throughout our district.

Gail LoPresto said the student performances at the meeting were excellent. She said we support the students and teachers and all of the arts. Mrs. LoPresto also thanked district coordinator Brandy Sitts for all she does.
Mrs. LoPresto welcomed education majors who were visiting from Oklahoma City University.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

     a.    Minutes for regular board meeting on February 17, 2020.
     b.    Purchase orders dated February 11, 2020 through February 26, 2020 inclusive for the 2019-2020 school year.
     c.    Financial Reports.
     d.    Activity Fund Transfer List.
     e.    Obsolete and/or Surplus Items.
     f.    Elementary and Secondary Contracts.
     g.    Overnight Travel.
     h.    Out Of State Trips:
            1.  Putnam City High School Air Force JROTC Color Guard Team to Dayton, Ohio on March 19-22, 2020 to compete in National Drill Competition.
           2.  Putnam City North High School film production students to Springfield, Missouri on April 3-4, 2020 to compete at the Central High School Film Festival.
           3.  Mayfield Middle School band, choir and orchestra students to Arlington, Texas on May 16, 2020 to attend Six Flags Over Texas field trip.
       i.    Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUMMER SCHOOL PROGRAM FOR 2020.

Jay Sherrill made a motion to approve motion to approve Summer School Program for 2020. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AMENDMENT TO SERVICE AGREEMENT WITH WASTE MANAGEMENT OF OKLAHOMA. ($338.80 FROM 20-11-005)

Cindy Gibbs made a motion to approve motion to approve amendment to Service Agreement with Waste Management of Oklahoma. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

Dr. Rhodes said this was to add a dumpster for additional cardboard.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH LEAVING THE VILLAGE FOR 1 DAY OF RESTORATIVE PRACTICES TRAINING ON MAY 28, 2020 FOR ALL SCHOOL ADMINISTRATORS. ($3,700 FROM 20-11-552)

Charity Avery made a motion to approve agreement with Leaving the Village for 1 day of Restorative Practices Training on May 28, 2020 for all school administrators. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

Dr. Rhodes commented this is for training for principals, assistant principals and interns working with students coming from traumatic situations.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SPARKS REED ARCHITECTS & INTERIORS TO DESIGN AN ADDITIONAL GYM AT PUTNAM CITY WEST HIGH SCHOOL GYM/STORM SHELTER. (20-77-195)

Charity Avery made a motion to approve motion to approve contract with Sparks Reed Architects & Interiors to design an additional gym at Putnam City West High School Gym/Storm Shelter. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

Dr. Rhodes said we are recommending Sparks Reed for this project due to their outstanding work on previous projects with us.  He further stated this is the first project for the 2020 bond. The old gym will be utilized for the growing JROTC and Fine Arts programs.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING AN ONGOING EVALUATION OF THE SUPERINTENDENT, AS REQUIRED  BY DISTRICT POLICY AND PURSUANT TO 25 O.S. SECTION 307(B)(1).

At 5:45 p.m. Cindy Gibbs made a motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and pursuant to 25 O.S. Section 307(B)(1). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye, LoPresto, aye.

ITEM #13 –  ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 7:07 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto and Superintendent Dr. Rhodes met in executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policy and to discuss re-employment of the Superintendent pursuant to 25 O.S. § 307 (B)(1).

ITEM #14 –  CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 7:09 p.m. to adjourn.  Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye.

 

SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 10, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 23rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 7, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m. Members present: President, Gail LoPresto; Vice President, Cindy Gibbs; and members, Jay Sherrill and Charity Avery and Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Board member, Becky Gooch was absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING (PURSUANT TO 25 O.S. §307 (B) (1) AND (B) (7):

          A.     EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF SECONDARY
                   EDUCATION.

           B.    RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF
                   FOR THE 2020-2021 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN,
                   CORY BOGGS, CECIL BOWLES, BARBARA CRUMP, DR. KEELY FRAYSER,
                   SHERADEE HURST, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE.

          C.    REVISIONS TO SUPERINTENDENT’S EMPLOYMENT CONTRACT FOR 2020-2021.

Cindy Gibbs made a motion to enter into executive session at 5:01 p.m. for the purpose of discussing (pursuant to 25 O.S. §307 (B) (1) and (B) (7):

            a.    Employment/appointment of an Executive Director of Secondary
                    Education.

            b.   Renewal of employment of the Superintendent’s Administrative Staff for
                  the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs,
                  Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall,
                  Shannon Meeks and Dr. Melani Mouse.

            c.   Revisions to Superintendent’s employment contract for 2020-2021.

Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:48 p.m. Gail LoPresto acknowledged return to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Gail LoPresto, Cindy Gibbs, Jay Sherrill and Charity Avery met with Superintendent Dr. Rhodes, Assistant Superintendent, Melani Mouse and Chief Officer of Human Capital, Patricia Balenseifen in executive session for the purpose of discussing (pursuant to 25 O.S. §307 (B) (1) and (B) (7):

           a.   Employment/appointment of an Executive Director of Secondary
                  Education.

            b.   Renewal of employment of the Superintendent’s Administrative Staff for
                  the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs,
                  Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall,
                  Shannon Meeks and Dr. Melani Mouse.

            c.   Revisions to Superintendent’s employment contract for 2020-2021.

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF SECONDARY EDUCATION.

Dr. Rhodes said the administration recommended Shelly Roper to be appointed as Executive Director of Secondary Education.

Cindy Gibbs made a motion to appoint Shelly Roper as Executive Director of Secondary Education. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2020-2021 SCHOOL YEAR WHICH INCLUDES: PATRICIA BALENSEIFEN, CORY BOGGS, CECIL BOWLES, BARBARA CRUMP, DR. KEELY FRAYSER, SHERADEE HURST, SCOTT MCCALL, SHANNON MEEKS AND DR. MELANI MOUSE.

Jay Sherrill made a motion to renew employment of the Superintendent’s Administrative Staff for the 2020-2021 school year which includes: Patricia Balenseifen, Cory Boggs, Cecil Bowles, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall, Shannon Meeks and Dr. Melani Mouse. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill commented on how much the board appreciates how hard the administration works on behalf of the students. Dr. Rhodes said that he is pleased with the quality of the administrative team. He added that they are all creative, hard-working, great people.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE REVISED SUPERINTENDENT’S CONTRACT FOR 2020-2021.

Cindy Gibbs made a motion to approve the revised Superintendent’s contract for 2020-2021. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto said that the district is fortunate to have Dr. Rhodes as the superintendent.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:52 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

 

SPECIAL BOARD OF EDUCATION MEETING
Monday, March 23, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, March 23rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 13, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m. Members present: President, Gail LoPresto; Vice President, Cindy Gibbs; and member, Jay Sherrill; Superintendent; Dr. Fred Rhodes; and Sandra Lemaster, board clerk. Members, Becky Gooch and Charity Avery were absent.

ITEM #2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

     a.    Minutes for regular board meeting on March 2, 2020.
     b.    Minutes for special board meeting on March 10, 2020.
     c.    Purchase orders February 27, 2020 through March 9, 2020  inclusive for the 2019-2020 school year.
     d.    Financial Reports.
     e.    Activity Fund Cash Summary.
     f.    Activity Fund Transfer List.
     g.    Project Applications.
     h.    Renewal of agreement with Learning Sciences International for recertification of administrators in the Marzano Focused Teacher Evaluation Model. (20-11-107)
     i.    Elementary and Secondary Contracts.
     j.    Overnight Travel.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH JILL MURROW FOR CLERICAL SERVICES TO ASSIST WITH INVENTORY AND STORAGE ORGANIZATION OF CULTURAL AND SCHOOL SUPPLIES FOR THE INDIAN EDUCATION DEPARTMENT. ($300.00 FROM 20-11-563)

Cindy Gibbs made a motion to approve the contract with Jill Murrow for clerical services to assist with the inventory and storage organization of cultural and school supplies for the Indian Education department. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH MYSCHOOLBUCKS FOR THE DISTRICT TO COLLECT ONLINE PAYMENTS FOR SITE EXTENDED CARE PROGRAMS. (3.95% TRANSACTION FEE FROM 21-60-974)

Cindy Gibbs made a motion to approve the contract with MySchoolBucks for the district to collect online payments for site extended care programs. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.
Dr. Rhodes explained that the district has used MySchoolBucks in the past but had switched to a different vendor, Blue Snap, this year. MySchoolBucks made improvements and Chief Financial Officer, Shannon Meeks, recommends changing to MySchoolBucks as it is currently the best option for the district.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY LEAVE DAYS.

Cindy Gibbs made a motion to approve the Declaration of Emergency Leave Days. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said that the Declaration covers the time period between March 23rd and April 3rd, 2020. He said that should the state mandated closure continue, the district will need direction from the state in how to address any additional days.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION TO THE OKLAHOMA COUNTY ELECTION BOARD FOR THE PUTNAMC CITY SCHOOL DISTRICT TO RESCIND THE DATE OF THE ANNUAL ELECTION AND TO RESCHEDULE FOR MONDAY, JUNE 30, 2020.

Jay Sherril made an amended motion to approve the Resolution to the Oklahoma County Election Board for the Putnam City School District to Rescind the Date of the Annual Election and to Reschedule for TUESDAY, June 30, 2020. Cindy Gibbs seconded the amended motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

The original motion misstated the day of the week that the June 30, 2020 election would take place. The amended motion corrected the day to Tuesday, instead of Monday.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 5:06 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

 

SPECIAL BOARD OF EDUCATION MEETING
Thursday, April 2, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, April 2, 2020 at 12:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, April 1, 2020 at 11:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 12:00 p.m.
Members present: President, Gail LoPresto; Vice-President Cindy Gibbs; member, Jay Sherrill; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk, and others. Members Becky Gooch and Charity Avery were absent.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $38,750,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.

Mr. Jordan Smith, of Stephen L. Smith Corporation, presented the 5 bids that were received along with a good faith bid. He said 3.5 - 4 percent is the interest rate that was projected to structure this bond sale. Even with the volatility in the markets right now, he was pleased with the number of bids and rates received and he made the recommendation to accept the lowest bid from Citigroup Global Markets.

Bids Received	Net Interest Cost	Interest Rate
Citigroup Global Markets, Dallas, TX	$2,741,728.40	2.358375
Wells Fargo Bank, Charlotte, NC	$3,312,594.40	2.849421
JP Morgan Securities, New York, NY	$3,328,594.04	2.863184
Huntington Securities, Inc., Chicago, IL	$3,953,588.25	3.400790
RW Baird & Co., Milwaukee, WI	$4,984,265.70	4.287356

 

Jay Sherrill made a motion to accept the low bid of $2,741,728.40 from Citigroup Global Markets, Dallas, TX at an interest rate of 2.358375 percent on the Sale of the $38,750,000 General Obligation Combined Purpose Bonds, dated May 1, 2020. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION COMBINED PURPOSE BONDS IN THE SUM OF $38,750,000 BY THE PUTNAM CITY SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR A LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.

Jay Sherrill made a motion to authorize the issuance of the $38,750,000 General Obligation Combined Purpose Bonds, dated: May 1, 2020, and fixing other details for the issuance of said bonds. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – DISCUSSION AND POSSIBLE VOTE TO APPROVE RESOLUTION GRANTING EMERGENCY POWERS TO SUPERINTENDENT TO ADDRESS THE COVID-19 EMERGENCY.
 
The Resolution reads as follows:

Resolution Granting Emergency Powers to Superintendent

Whereas on March 15, 2020, Governor Kevin Stitt declared a state of emergency due to the impending threat of COVID-19 to the people of the State of Oklahoma;

Whereas, on March 16, 2020, the State Board of Education voted to enact mandatory, statewide closure of all public schools for purposes of providing instructional services or activities until April 6, 2020;

Whereas, on March 25, 2020, the State Board of Education amended its order for mandatory school closure to continue the prohibition for instructional and extra-curricular activities until the end of the school year and only to provide for Distance Learning beginning April 6, 2020;

Whereas, a board of education has the power to “maintain and operate a complete public school system of such character as the board of education shall deem best suited to the needs of the school district.” 70
O.S. §5-117(3). A board of education may “perform all functions necessary to the administration of a school district in Oklahoma as specified in the Oklahoma School Code, and in addition thereto, those powers necessarily implied but not delegated by law to any other agency or official. 70 O.S. §5-117(21). A board of education has the power to “contract with and fix the duties and compensation of physicians, dentists, optometrists, nurses, attorneys, superintendents, principals, teachers, bus drivers, janitors, and other necessary employees of the district.” 70 O.S. § 5-117(14).

Whereas, under 70 O.S.§5-106, the Board of Education has the authority to prescribe the duties of the Superintendent, subject to such limitations set forth in the law;

Whereas the Board of Education finds that the current state of emergency requires that the Superintendent be granted greater flexibility to respond quickly and appropriately to the evolving crisis and that the Board of Education may delegate its executive powers to the Superintendent so as to provide the Superintendent freedom to manage the school district within the Board policies;

NOW THEREFORE, BE IT RESOLVED that the Board of Education grants to the Superintendent the following powers to address the COVID-19 emergency:

1.    Authority to temporarily waive such Board policies or provisions of Board policies as the Superintendent shall deem necessary to comply with guidance from appropriate health or governmental authorities or necessary for other effective response, provided such action is consistent with all applicable State and Federal laws.

2.    Authority to take any lawful actions necessary to ensure the continuation of public education, to provide for the health and safety of students and employees, or to respond to direction from appropriate health and government authorities. Such actions may include, but are not limited to: adjustments to the curriculum and the provision of alternative educational program options; adjustments to employee work schedules and assignments; modifications to the school calendar; adjustments to the delivery of school-provided meals; limitations on access to property owned or controlled by the Board of Education; applying to any governmental body for financial or other aid as may be available; and applying to any governmental body for waiver of regulations or requirements, provided such action is consistent with all applicable State and Federal laws.
 
3.    The Board of Education hereby determines that additional leave is essential to the proper functioning of the District, that support employees (both full time and part time) who are not paid during the current school closure as provided in their contracts of employment could seek unemployment benefits, which will be a cost to a district not only in terms of the amount of benefits, but the expense to the District in defending these claims, and that the future costs of hiring and training new staff when school reopens, justify additional leave as a reasonable public purpose.

4.    Provide Emergency School Closure Leave to full time and part time support personnel, for the period of time from April 6, 2020 to the end of the support employee’s contract for the 2019-2020 fiscal year to be used for days when District’s schools are closed due to a declared emergency which prohibits the employee from performing his/her job functions. Emergency School Closure Leave shall be paid leave, shall not be chargeable to sick leave, and shall not be cumulative. Emergency School Closure Leave will be granted at the discretion of the Superintendent or designee based on the Superintendent’s designation of essential employees. While on Emergency School Closure Leave, support personnel will be expected to be responsive to requests from the Superintendent who may alter an employee’s designation as to whether the employee is essential or not.

5.    Authority to enter into contracts without prior Board approval for any dollar amount necessary for the purchase of materials, equipment, supplies, or services for sanitation, cleaning, technology, or other needs directly related to the COVID-19 emergency situation, provided such action is consistent with all applicable State and Federal laws.

6.    The Board of Education hereby declares Friday, May 8, 2020 as the last day of school year 2019-2020.

7.    The Board of Education hereby declares cancelation of the following regular board meetings: Monday, April 6, 2020. Monday, April 20, 2020. Monday, May 4, 2020 and Monday, May 18, 2020.

8.    The Board of Education hereby declares that special board meetings be held at 5:00 pm. on the following dates: Monday, April 6, 2020. Monday, April 20, 2020. Monday, May 4, 2020 and Monday, May 18, 2020 and hereby declares these meetings to be virtual meetings.

NOW, BE IT FURTHER RESOLVED that the Superintendent is directed to keep the Board of Education informed of any actions taken under this emergency authority as soon as is practicable in light of the circumstances.

NOW, BE IT FURTHER RESOLVED that the temporary powers authorized by this Resolution are in effect for the duration of the 2019-2020 school year and any period of time identified in Governor’s Order 2020-07 and any subsequent extension of that order, unless otherwise rescinded or extended by the Board upon a majority vote.

NOW, BE IT FURTHER RESOLVED that execution of this Resolution is conclusive evidence of the Board’s approval of this action and of the authority granted herein.

Adopted and approved this 2nd day of April , 2020.

Jay Sherrill made a motion to approve Resolution Granting Emergency Powers to Superintendent to Address the COVID-19 Emergency. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes noted the following provisions included in the Resolution:
 
•        Since the Board had declared Emergency Leave from March 23, 2020 through April 3, 2020, the Resolution Granting Emergency Powers to Superintendent did not include those dates.

•        The Resolution approves the authority to pay support personnel through the remainder of their contract. The administration felt that was the correct action to take on behalf of valued support personnel.

•        In addition, non-contract and hourly employees i.e.: substitute teachers, cafeteria workers, extended care workers, substitute custodians and bus drivers, etc. will also receive compensation. The amount will be an average of the pay that those hourly employees received during the months of January – March, 2020.

•        There will be no change to compensation for the remainder of the 19-20 school year for those employees on contracted Extra Duty assignments i.e.: coaches, team leaders, etc.

•        Friday, May 8, 2020 will be the last day of the 19-20 school year. This date is consistent with other metro area school districts.

•        Regular board meetings scheduled for April 6, April 20, May 4 and May 18, 2020 will be canceled so they may be rescheduled as special meetings so they can be conducted as virtual meetings.
Board members agreed that paying support staff, including those that are not on a “contract” was the right thing for the district to do. They did mention that a shortfall in state allocations would impact the district’s general fund or fiscal year-end balance. Board members also asked that Board Highlights be prepared for the April and May virtual meetings as that is the primary source of communication for staff and the general public.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 12:42 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING

Monday, April 6, 2020      

 

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, April 6, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, April 3, 2020 at 4:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.

Members present: President, Gail LoPresto; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Vice-President, Cindy Gibbs was not able to participate via video conference at the scheduled time.

ITEM #2 – SUPERINTENDENT’S REPORT.

As a young person in college, training to become a teacher, I was taught that it was certainly important to teach students a body of knowledge, but that it would become increasingly more important to teach students problem solving skills, so they would be better prepared to adapt to a changing world.

That was good advice and has certainly become even more evident with the coming of COVID-19. As you well know, as soon as we think we know that something is certain, it seems to change. It shifts. Changes are not coming each hour; they seem to change within minutes. The wearing of masks, or not, is just one example. Advice continues to be very fluid because our health care professionals and governmental leaders are learning, as more information related to the virus becomes available.

A little over three weeks ago, for many of us, COVID-19 was just a concept. For many of us in Oklahoma, it did not begin to become more of a reality, until the March 11th Thunder game was canceled, minutes before it was to begin. Today, COVID-19 is definitely, a reality. We have all been affected by it in one way or another. It is real. It is very real. People in the District have literally been working around the clock to listen, research, communicate, manage and make major decisions that affect everyone who is a part of the Putnam City Family. I have never been more PROUD! We belong to a family that truly cares about one another. For that, I am very grateful.

I want to begin by saying thank you to our students and families, thank you for your patience and understanding during this unprecedented time. The District has continued to provide meals and services, obviously on a more limited basis, but there has been a strong effort to continue with as much as is feasibly possible.

The Continuous Learning Plan started today, and we will continue to make improvements to the plan as it becomes more fully implemented. I was pleased, that in our discussions with faculty and staff, it quickly became apparent that staying connected with students and parents was a priority.

While we as a District realize that our primary responsibility is providing an education for students, we also realize that building and maintaining relationships with students and their families is equally, if not more important. For many of our students, school is their lifeline to the world, and we will continue to strive to stay connected.

To our administrators, teachers and staff who have worked hard and many long hours, I say thank you. With just a very brief turnaround time, you have worked tirelessly, making plans to

provide continuous learning opportunities for our students.

I also want to say thank you to our secretarial, custodial, maintenance and food service staffs whose services have been critical; absolutely necessary, for us to accomplish our mission.

 

To our school board, we thank you not only for your encouragement and support, but you have also passed resolutions and policies that show you genuinely care. You are incredibly dedicated volunteers. We appreciate your leadership and for providing the stability that we have needed during this unprecedented time.

As I mentioned earlier, things are continuing to change. Because of that, in addition to

keeping informed about COVID-19 through local, state and national media, for information related to Putnam City Schools, I encourage you to frequently visit our website.  (www.putnamcityschools.org).

On the first page of our website, you will find the latest COVID-19 updates by selecting the COVID-19 tab, which is located in the upper right hand corner. This special section will be frequently updated to give you the latest information as it relates to Putnam City.

Again, thank you for making us proud to be a part of the Putnam City Family.

ITEM #3 – CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a.       Minutes for special board meeting on March 23, 2020.

b.      Activity Fund Cash Summary.

c.       Activity Fund Transfer List.

d.      Retirements and resignations as listed on Attachment A.

 

Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2020-2021 SCHOOL YEAR.

Charity Avery made a motion to approve the renewal of employment for certified administrators as listed on Attachment B for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.

Becky Gooch spoke on behalf of all the board members, saying that she was excited to vote for renewal of the administrator contracts. Board members appreciate everything that the administrators have been doing to implement the Continuous Learning Plan and to care for students and their families. They also spoke favorably of the increased social media presence.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Becky Gooch made a motion to adjourn at 5:08 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye.

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, April 20, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, April 20, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, April 17, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.

ITEM #2 – SUPERINTENDENT’S REPORT.

We have completed two full weeks of implementing the Continuous Learning Plan for our students. Teachers have made personal contacts with parents and students. We have continued to receive very positive comments about the Plan.  Parents are appreciative of everything that our teachers are doing to keep their child focused on academics. Our teachers are specifically singing the praises of our curriculum specialists, and the Academic Team for their pre-planning. Principals are on the frontline delivering the instructional packets as grab-and-go meals are being picked up curbside by parents.  We appreciate the efforts of everyone involved in this mass undertaking.

The number of meals being served continues to increase. We had nearly 12,000 meals served in one day last week.  We appreciate Dwane Drake, and all of the Sodexo staff for their work.  It has been a real challenge to make sure our students are being fed, and they have made it happen.  We appreciate them!

We appreciate the many organizations who have assisted District teachers, students and families during the COVID-19 pandemic.  In particular, we are very appreciative of Jennifer Seal and the PC Foundation who immediately volunteered to help.  When we launched Continuous Learning, the need of students to have school supplies at home became apparent. They came to the rescue by making free school supply kits available at three locations, easily accessible to all students in the District.

On the agenda this afternoon, you will see several construction projects.  With your approval, we will able to move forward on these projects. Obviously, we would prefer that students be in school and our buildings be filled with activity, but your approval today of these projects will get us ahead of schedule so that students can come back to school in August, and see the results of the support of our patrons in our recent bond election.
 
ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a.    Minutes for special board meeting on April 2, 2020.
b.    Minutes for special board meeting on April 6, 2020.
c.    Financial Reports.
d.    Consideration of and vote on motion to approve renewal Contract with Mac Systems for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring for 33 sites for 2020-2021. ($13,860.00 from 21-21-088)
e.    Retirements and resignations as listed on Attachment A.
Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED TEACHERS AS LISTED ON ATTACHMENTS B FOR THE 2020-2021 SCHOOL YEAR.

Cindy Gibbs made a motion to approve the renewal of employment for certified teachers as listed on Attachments B for the 2020-2021 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR RESTROOM RENOVATION PROJECTS. (7% CONSTRUCTION MANAGEMENT FEE FROM 20-77-192)

Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at various Putnam City Schools sites for Restroom Renovation projects. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

The schools for this project are Western Oaks Elementary School, Western Oaks Middle School and Mayfield Middle School.

Board members asked why there was so much variation in the fees charged for the various construction projects listed on the agenda. Chief Operations Officer, Cecil Bowles said that the size and the complexity of the project impact the percentage. A larger the cost of the project, the percentage of the fee typically is lower.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT WILEY POST ELEMENTARY SCHOOL FOR RESTROOM RENOVATION PROJECTS. (5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-192)

Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at Wiley Post Elementary School for Restroom Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF PILLAR CONTRACTING, INC. AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR RESTROOM RENOVATION PROJECTS. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-192)

Charity Avery made a motion to approve employment of Pillar Contracting Inc. as Construction Managers at various Putnam City sites for Restroom Renovation projects. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

The schools for this project are Putnam City West High School, Coronado Elementary School, Rollingwood Elementary School, and Windsor Hills Elementary School.

Board members asked how extensive the renovations were in the project. Mr. Bowles said that it included fixtures, tile and paint unless the fixtures had been recently updated. If recent work had been done on the restrooms, they would plan to reuse the newer fixtures. They also asked about the contractor, asking if there had been concerns with previous projects. Mr. Bowles said that there had been some challenges with one project in the past but they had also managed additional projects in the past. He also indicated that there had been some changes in the company’s management team. Becky Gooch mentioned problems with restroom fixtures in some sites and wanted to make sure that those fixtures were not going to be used for any of these projects. Dr. Rhodes assured her that those fixtures wouldn’t be used. There was also discussion as to how the contractors recommended were selected for each project. Mr. Bowles said that in most cases the contractors were working on other projects at the site or in the area or had experience with these types of projects.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING AS CONSTRUCTION MANAGERS AT DOWNS ELEMENTARY SCHOOL FOR STORM SHELTER AND CLASSROOM ADDITION PROJECT. (7% CONSTRUCTION MANAGEMENT FEE FROM 20-77-250)
 

Cindy Gibbs made a motion to approve employment of Pope Contracting as Construction Managers at Downs Elementary School for Storm Shelter and Classroom Addition project. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members asked if there were concerns on the timeliness of previous projects with the recommended vendor. Mr. Bowles said that there was a problem with a subcontractor on only one of several projects that the contractor managed in the past and those concerns had been addressed so he is confident there won’t be any issues for this current project.

Becky Gooch recommended that Jennifer Seal, president of Putnam City Foundation should contact the construction companies about supporting the Foundation.

Dr. Rhodes wanted to note that these projects being voted on tonight are being funded from the final release of the 2014 Centennial Bond and the first release of the 2020 Bond. Because the releases are occurring consecutively, more projects could be launched. Also, since the schools are currently closed, it allows the district to begin construction projects earlier than usual.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH TROY D. RHODES & COMPANY, INC. FOR DOWNS ELEMENTARY SCHOOL FOR STORM SHELTER AND CLASSROOM ADDITION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-250)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for Downs Elementary School for Storm Shelter and Classroom Addition project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members were not familiar with the company. Mr. Bowles said they are a new vendor for the district but they office in Warr Acres and have completed projects at SNU and Bethany schools that are high visibility. There was also clarification that there was no relation to Dr. Rhodes even though the names are the same.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT VARIOUS PUTNAM CITY SCHOOLS SITES FOR DOOR/WINDOW PROJECTS. (5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-286)  

Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at various Putnam City Schools sites for Door/Window projects. Becky Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

The schools for this project are Harvest Hills Elementary, Dennis Elementary and Apollo Elementary schools.

Board members asked if doors and windows are being hardened for sites that might not have storm shelters yet. Mr. Bowles explained that these projects are primarily for the playground entrances at the schools. He noted, when possible, that window and door hardening had been done at sites with space limitations for adding a storm shelter. The board asked for an update at a future meeting on what sites did not have storm shelters. Mr. Bowles said that the projects being voted on tonight will extend the safety and number of storm rooms within the district. He did say that there are some schools that have limited land available to build new structures but those were the schools where “hardening” of the doors/windows was completed. He said he would provide board members with an update on where the district is in providing storm safety for all the schools.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT HEFNER MIDDLE SCHOOL FOR RESTROOM/FLOORING RENOVATION PROJECT. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-160 AND 20-76-192)  

Cindy Gibbs made a motion to approve employment of Globe Construction as Construction Managers at Hefner Middle School for Restroom/Flooring Renovation project. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH RED PRAIRIE DESIGN GROUP. FOR HEFNER MIDDLE SCHOOL RESTROOM/FLOORING RENOVATION PROJECT. (2.75% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-76-262)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Red Prairie Design Group for Hefner Middle School Restroom/Flooring Renovation project. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked if this is the same architect that did the redesign in the foyer/entry area. Mr. Bowles said it is a different architect. Various issues with flooring for the redesign necessitated that they look at a different architect for this project. He further clarified that the project is for restroom and flooring renovation. Gail LoPresto asked what the outcome of the flooring issues were at Hefner for the foyer redesign. Mr. Bowles indicated that there had been a “settlement” in which the floors were redone and seem to be working very well.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY WEST HIGH SCHOOL FOR NEW GYM/STORM SHELTER PROJECT. (4% CONSTRUCTION MANAGEMENT FEE FROM 20-76-195 AND 20-77-195)  

Cindy Gibbs made a motion to approve employment of Globe Construction as Construction Managers at Putnam City West High School for New Gym/Storm Shelter project. Charity Avery seconded the motion.
Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked if there was a rendering of the project. Mr. Bowles said a preliminary rendering was presented to the construction committee but that he would e-mail the rendering to the other board members that don’t serve on that committee. The project should begin within a few weeks and is expected to be an18 month project.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR KITCHEN/CAFETERIA RENOVATION PROJECT. (6% CONSTRUCTION MANAGEMENT FEE FROM 20-76-262)

Cindy Gibbs made a motion to approve employment of Lingo Construction as Construction Managers at Putnam City High School for Kitchen/Cafeteria Renovation project. Jay Sherrill seconded the motion.
Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH RED PRAIRIE DESIGN GROUP. FOR PUTNAM CITY HIGH SCHOOL KITCHEN/CAFETERIA RENOVATION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-76-262)

Becky Gooch made a motion to approve contract between Owner and Architect with Red Prairie Design Group for Putnam City High School Kitchen/Cafeteria Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR STADIUM LOCKER/CONCESSION RENOVATION PROJECT. (6% CONSTRUCTION MANAGEMENT FEE FROM 20-76-174)

Cindy Gibbs made a motion to approve employment of Lingo Construction as Construction Managers at Putnam City High School for Stadium Locker/Concession Renovation project. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH SPARKS REED ARCHITECTS & INTERIORS FOR PUTNAM CITY HIGH SCHOOL STADIUM LOCKER/CONCESSION RENOVATION PROJECT. (6.5% CONSTRUCTION MANAGEMENT FEE FROM 20-76-160 AND 20-76-174)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Sparks Reed Architects & Interiors for Putnam City High School Stadium Locker/Concession Renovation project. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said that it is very rewarding and exciting to see these projects come to fruition. Board members asked for drawings on this project. Mr. Bowles indicated that he had some preliminary sketches he could send to the board members but that the final renderings are still in progress.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH MA+ FOR KIRKLAND EARLY CHILDHOOD CENTER TO RE-DESIGN PARKING LOT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-289)

Cindy Gibbs made a motion to approve contract between Owner and Architect with MA+ for Kirkland Early Childhood Center to Re-design Parking Lot. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members asked for information on MA+. Mr. Bowles said that MA+ has experience with education construction projects and had completed quite a bit of work in Mustang and also designed Positive Tomorrows building for homeless students in Oklahoma City. He said they’d been interested in working with Putnam City Schools for quite some time and they have expertise in parking lot design. Members agreed that the Kirkland parking lot drop off and pick up needed to be improved. Mr. Bowles indicated that the school administration and PTA would be kept informed and allowed to provide feedback on the redesign of the parking lot. Board members said they wanted to be kept informed on the project as well. Gail LoPresto asked what the long-term plans were for Kirkland. Dr. Rhodes indicated that it would continue to remain an Early Elementary Center. He anticipates that as enrollment numbers change in future, there could be an opportunity for Kirkland to revert back to a viable Pre-K through 5th grade elementary school.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF CMS WILLOWBROOK AS CONSTRUCTION MANAGERS AT KIRKLAND EARLY CHILDHOOD CENTER TO RE-DESIGN PARKING LOT. (5.5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-289)

Cindy Gibbs made a motion to approve employment of CMS Willowbrook as Construction Managers at Kirkland Early Childhood Center to Re-design Parking Lot. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Cindy Gibbs asked if this company had experience with parking lot renovations. Mr. Bowles said they had lots of experience with educational facilities and partnered with MA+ frequently. Dr. Rhodes said that CMS Willowbrook was the construction manager for the new Yukon High School building.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:44 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Friday, April 24, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Friday, April 24, 2020 at 12:00 p.m. The agenda and meeting notice were posted on Wednesday, April 22, 2020 at 11:30 1.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 12:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent; and Sandra Lemaster, board clerk.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINMENT OF PRINCIALS AT PUTNAM CITY WEST HIGH SCHOOL, MAYFIELD MIDDLE SCHOOL AND OVERHOLSER ELEMENTARY SCHOOL PURSUANT TO 25 O.S. §207(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.

At 12:02 p.m., Charity Avery made a motion to enter into executive session for the purpose of discussing employment/appointment of principals at Putnam City West High School, Mayfield Middle School and Overholser Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7). Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 12:29 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Becky Gooch, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing employment/appointment of principals at Putnam City West High School, Mayfield Middle School and Overholser Elementary School pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT PUTNAM CITY WEST HIGH SCHOOL.

Dr. Rhodes said the administrative team recommends Dr. Jason Memoli for the position of Principal at Putnam City West High School.

Becky Gooch made a motion to appoint Dr. Jason Memoli as Principal at Putnam City West High School. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT MAYFIELD MIDDLE SCHOOL.

Dr. Rhodes said the administrative team recommends Ben Hodges for the position of Principal at Mayfield Middle School.

Charity Avery made a motion to appoint Ben Hodges as Principal at Mayfield Middle School. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT A PRINCIPAL AT OVERHOLSER ELEMENTARY SCHOOL.

Dr. Rhodes said the administrative team recommends Greg Kipf for the position of Principal at Overholser Elementary School.

Cindy Gibbs made a motion to appoint Greg Kipf as Principal at Overholser Elementary School. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members congratulated all the newly appointed principals.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 12:32 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, May 4, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, May 4, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, May 1, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill and Charity Avery; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Board member, Becky Gooch was absent.

ITEM #2 – SUPERINTENDENT’S REPORT.
We are pleased that our Governor and other officials have publicly announced that there appears to be progress being made in our state, with issues related to COVID-19.  While we know that there are several phases to the plan our Governor has announced, the Administration TEAM has started to work on our own District Re-entry Plan. The implementation of the District Plan will be directly correlated with the State and local plan established by our Governor and Mayor.  We acknowledge that it will take weeks and possibly months for life to slowly regain normalcy.  There are still many unknowns, especially the timeline, but we are hopeful that school can begin again this August with students and teachers physically back in school.  
Speaking of school beginning again in August, Pre-K registration is live online now through May 8th. Parents or guardians of incoming Pre-K students may register on the Putnam City web site. If you do not have internet access, call Enrollment at 491-7631 for in-person registration hours.
While sports events are halted due to COVID-19, there is some good news for our athletes.  PCW basketball player, Rondel Walker has been awarded Boys Big All City Basketball Player of the Year, and that award marks a significant accomplishment for Putnam City athletics.  Since 2010, Putnam City Schools has been the home to Boys Big All City Basketball Player of the Year five times! Putnam City players and coaching staff are to be commended for their consistent showing in this large talent arena. Congratulations to Rondel, and all involved.
Many stories of giving are coming from this difficult time for many families.  The staff at Western Oaks Elementary raised over $3,800 to purchase food and school supplies for their families. Local churches partnered with Western Oaks staff to reach their goal and to provide space to prepare the donations. Western Oaks staff shopped for groceries, school supplies, and necessities for 159 families.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

      a.    Minutes for special virtual board meeting on April 20, 2020.
      b.    Minutes for special virtual board meeting on April 24, 2020.
      c.    Purchase orders dated March 10, 2020 through April 29, 2020 inclusive for the 2019-2020 school year.
      d.    Financial Reports.
      e.    Renewal of Contract with Healthcare Safety Solutions for 2020-2021. ($25,000 from 21-11-089)
      f.    Renewal of Pre-Engineering Academy Joint Program Agreement with Francis TuttleTechnology Center for the 2020-2021 year.
      g.    Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year.
      h.    Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year.
      i.    Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2020-2021 year. (4 ½ teacher salaries from 21-11-000)
      j.    Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2020-2021 year. ($105,000.00 from 21-11-421)
      k.    Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2020-2021 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from
21-11-122, 21-11-127, 21-11-023, 21-11-061)
      l.    Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Board members noted Marj Iven’s retirement and their appreciation for her service to the district. They also mentioned that her children attended Putnam City Schools and that her daughter was recently featured in a news story about health care professionals being on the front line in the fight against COVID-19.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPPORT STAFF AS LISTED ON ATTACHMENT B FOR THE 2020-2021 SCHOOL YEAR.

Cindy Gibbs made a motion to approve the renewal of employment for support staff as listed on Attachment B for the 2020-2021 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes commented on how highly valued support staff members are and that the schools and district couldn’t function without them. Cindy Gibbs offered her congratulations to support staff and agreed that they are very valuable. Board members echoed these sentiments.
 
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINTMENT OF HIGH SCHOOL, MIDDLE SCHOOL AND ELEMENTARY ASSISTANT PRINCIPALS AT SITES TO BE DETERMINED PURSUANT TO 25 O.S. §207(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.

At 5:06 p.m., Cindy Gibbs made a motion to enter into executive session for the purpose of discussing possible employment/appointment of high school, middle school and elementary assistant principals at sites to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #7 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:35 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Charity Avery, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; and Executive Director of Secondary Education, Shelly Roper met in executive session for the purpose of discussing possible employment/appointment of high school, middle school and elementary assistant principals at sites to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.

No action was taken.

ITEM #8 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A HIGH SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Edward Smith for the position of high school assistant principal at a site to be determined.

Cindy Gibbs made a motion to appoint Edward Smith as high school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said the administrative team also recommends Shane Austin for the position of high school assistant principal at a site to be determined.

Cindy Gibbs made a motion to appoint Shane Austin as high school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A MIDDLE SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Alyssa McElvany for the position of middle school assistant principal at a site to be determined.

Charity Avery made a motion to appoint Alyssa McElvany as middle school assistant principal at a site to be determined. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said the administrative team also recommends Jon Belt for the position of middle school assistant principal at a site to be determined.

Charity Avery made a motion to appoint Jon Belt as middle school assistant principal at a site to be determined. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY SCHOOL ASSISTANT PRINCIPAL AT SITE(S) TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Nancy Ingle for the position of elementary school assistant principal at a site to be determined.

Cindy Gibbs made a motion to employ Nancy Ingle as elementary school assistant principal at a site to be determined. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

Board members congratulated all the newly appointed/employed assistant principals.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:39 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, May 18, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, May 18, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, May 15, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Becky Gooch and Jay Sherrill; Dr. Fred Rhodes, Superintendent and Tina Losawyer, board clerk. Board member, Charity Avery was absent.

ITEM #2 – SUPERINTENDENT’S REPORT.
Congratulations to Joseph Harroz on being named the President of the University of Oklahoma. We are proud to claim him as a product of Putnam City Schools.  Harroz graduated from PC North in 1985. His leadership was obvious, even in middle and high school.  He served as Honor Society President at Hefner Middle School. At PC North, he was Vice President of SUN, Junior Class President, and he was named Mr. Panther.  He was on National Honor Society for four years, a debater, and on the golf team. We have great pride, we now have the distinction of being able to claim that both the Mayor of OKC, David Holt, and the President of OU, Joseph Harroz are graduates of our school district.
The school year has officially ended; however, our commitment to feeding students has not. In April alone, we served almost 93,000 breakfasts and over 94,000 lunches to students. We are proud to continue to serve breakfast and lunch curbside for our Summer Meal Program.
Our Child Nutrition services was recognized in Joy Hofmeister’s “Snapshots of Success.”  The State Superintendent thanked Putnam City for being one of the first school districts to begin serving meals to kids after the mandated shut down occurred.  KFOR also covered our Summer Meal Program last week. Our cafeteria staff are frontline employees.  Even in thunderstorms, they distribute meals outside, behind masks and gloves, and with a glowing positive attitude.  We are grateful for their outstanding commitment to feeding our kids and interacting with them in a safe, socially distant way.  Hours and locations for the Summer Meal Program can be found on our web site, www.putnamcityschools.org.
We are excited as we anticipate the opening of the new Capps Middle School this August.  Everything is right on schedule for completion.  There are plans to integrate a few of the historic items from the original building into the new.  For example, the “Putnam City Central Wildcat” terrazzo floor has successfully been removed from the original site and will be integrated into the new building.  We appreciate the leadership of Cecil Bowles and his Operations Team for all their work overseeing this major bond project.  We appreciate Melani Mouse and the Academic Team for all their work to successfully prepare for dynamic instructional opportunities for students.  We appreciate principal James Burnett and his team as they have been working to implement a multi-year process to be ready for day one of the new Capps. The new Capps Middle School is only possible because of the support of our patrons and the support of our School Board. We thank you!  Capps Middle School will be a showplace, a model school that will become known nationally not only for its unique design, but also for its utilization of cutting-edge technology and learning opportunities for students.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

       a.    Minutes for special virtual board meeting on May 4, 2020.
       b.    Purchase orders dated April 30, 2020 through May 13, 2020 inclusive for the 2019-2020 school year.
       c.    Financial Reports.
       d.    March Activity Fund Cash Summary
       e.     Activity Fund Transfer List
       f.     Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented on Attachment A Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE NEGOTIATING TEAM FOR THE 2020-2021 SCHOOL YEAR.

Cindy Gibbs made a motion to approve the Negotiating Team for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto asked Dr. Rhodes if this was going to be a normal process.  Dr. Rhodes responded that every year the negotiating team looks forward to getting together and stated there is a great relationship and appreciation of Eric Winkle’s leadership with the PCACT. He said virtual meetings will begin soon and hopefully at some point will become non-virtual meetings. Dr. Rhodes expressed that the team is very eager to get started in the process.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED GIFTED EDUCATION IDENTIFCATION MATRIX.

Cindy Gibbs made a motion to approve Revised Gifted Education Identification Matrix. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH STUDIES WEEKLY FOR K-4TH GRADE SOCIAL STUDIES WORKBOOKS AND ONLINE RESOURCES. ($326,745.00 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Studies Weekly for K-4th grade Social Studies workbooks and online resources. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. COURSES INCLUDE: WORLD HISTORY, US HISTORY, GOVERNMENT, SOCIOLOGY, AP GEOGRAPHY AND INTERNATIONAL STUDIES. (328,088.12 FROM 20-11-19)

Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for High School Social Studies textbooks and online resources. Courses include: World History, US History, Government, Sociology, AP Geography and International Studies. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CLAIRMONT PRESS FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR OKLAHOMA HISTORY COURSES. ($24,835.48 FROM 20-11-091)

Becky Gooch made a motion to approve agreement with Clairmont Press for High School Social Studies textbooks and online resources for Oklahoma History Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked if the included online resources supplemented the current curriculum and allowed for additional use, and that it’s not only for learning at home. Dr. Rhodes affirmed this to be true. He said current adoptions are no longer 5 years, but are now 6 years and online resources will be used in the classroom and are not just for virtual learning. Dr. Rhodes also stated Team is working on a plan if it becomes necessary to revert back to a continuous learning model.

Becky Gooch asked if online resources qualify to be funded by State and Federal Government “Covid19    Relief Money.” Dr. Rhodes explained how the Covid19 funds will be allocated through Federal Title Programs and said they are very broad as far as what they can be spent on. He said we don’t have a dollar amount yet, but Shannon Meeks and Dr. Keely Frayser will be taking part in online tutorials regarding what the funds can be used for.

ITEM #10 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR 5TH GRADE SOCAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. ($149,445.20 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for 5th grade Social Studies textbooks and online resources. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH MCGRAW HILL FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR STREET LAW COURSES. ($18,897.00 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with McGraw Hill for High School Social Studies textbooks and online resources for Street Law Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH HOUGHTON, MIFFLIN, HARCOURT FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AFRICAN AMERICAN HISTORY COURSES. ($8,100.00 FROM 20-11-091)

Jay Sherrill made a motion to approve agreement with Houghton, Mifflin, Harcourt for High School Social Studies textbooks and online resources for African American History Courses. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch asked about moving towards district driven online textbooks created by staff. Dr. Rhodes verified we are doing this in some content areas, but Social Studies is not one of them. He said part of the reason is because our curriculum needs to line up with State standards. Dr. Rhodes clarified everything we are creating in-house will do that, but some textbooks line up so well, we are purchasing them as opposed to creating our own.

Becky Gooch asked if this was cost competitive since we pay teachers stipends and asked if was a good use of resources. Dr. Rhodes verified it was and briefly explained the state has very strict guidelines and selection process that must take place for textbook and online resource adoptions. He also said prices are all bid out to be state approved. Mrs. Gooch mentioned the state also has a textbook committee and knows how serious it is.

ITEM #13 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH SAVVAS LEARNING COMPANY FOR 8TH GRADE SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES. ($123.375.27 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Savvas Learning Company for 8th grade Social Studies textbooks and online resources. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CENGAGE LEARNING, INC. FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AP EUROPEAN HISTORY COURSES. ($39,010.13 FROM 20-11-091)

Becky Gooch made a motion to approve agreement with Cengage Learning, Inc. for High School Social Studies textbooks and online resources for AP European History Courses. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION AND VOTE ON MOTION TO APPROVE AGREEMENT WITH BEDFORD, FREEMAN AND WORTH FOR HIGH SCHOOL SOCIAL STUDIES TEXTBOOKS AND ONLINE RESOURCES FOR AP US HISTORY, AP GOVERNMENT AND AP PSYCHOLOGY COURSES. ($80,170.29 FROM 20-11-091)

Cindy Gibbs made a motion to approve agreement with Bedford, Freeman and Worth for High School Social Studies textbooks and online resources for AP US History, AP Government and AP Psychology Courses. Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION AND VOTE ON MOTION TO AUTHORIZE THE BOARD TO CONTINUE TO CONDUCT VIRTUAL BOARD MEETINGS FOR SO LONG AS THE LAW ALLOWS AND TO AUTHORIZE THE SUPERINTENDENT THE DISCREATION, IN CONSULTATION WITH BOARD PRESIDENT, TO DETERMINE IF A BOARD MEETING IS VIRTUAL OR IN PERSON.

Jay Sherrill made a motion to authorize the Board to continue to conduct virtual Board meetings for so long as the law allows and to authorize the Superintendent the discretion, in consultation with the Board President, to determine if a Board meeting is virtual or in person.  Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes stated that the Putnam City Board had previously adopted a resolution for board meetings to occur virtually in April and May. With this being the last meeting in May, moving forward there are no provisions in place to continue virtual meetings.  Dr. Rhodes said after working with legal counsel, this motion would allow the Board President and Superintendent to determine if virtual meetings are needed. Dr. Rhodes recommended June meetings continue as virtual, and hopes July meetings can revert back to in-person meetings. He also stated we will follow Covid19 Healthcare guidelines.

ITEM #17 - CONSIDERATION OF AND VOTE TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINMENT OF AN ELEMENTARY ASSISTANT PRINCIPAL AT SITES TO BE DETERMINED PURSUANT TO 25 O.S. §307(B) (1) AND (B) (7). ALL BOARD MEMBERS AND STAFF WILL BE PRESENT FOR EXECUTIVE SESSION BY VIDEOCONFERENCE, AND NO PERSONS WILL BE PRESENT PHYSICALLY.

At 5:21 p.m., Cindy Gibbs made a motion to enter into executive session for the purpose of discussing possible employment/appointment of an elementary assistant principal at site to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). Becky Gooch seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #18 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:28 p.m., President, Gail LoPresto acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Becky Gooch, Cindy Gibbs and Gail LoPresto; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Assistant Superintendent, Dr. Melani Mouse; Executive Director of Elementary Education, Barbara Crump; met in executive session for the purpose of discussing possible employment/appointment of an elementary assistant principal at site to be determined pursuant to 25 O.S. §307 (B) (1) and (B) (7). All Board members and staff were present for executive session by videoconference, and no person was present physically.

No action was taken.

ITEM #19 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT AN ELEMENTARY ASSISTANT PRINCIPAL AT A SITE TO BE DETERMINED.

Dr. Rhodes said the administrative team recommends Kristen Parker for the position of elementary assistant principal at a site to be determined.

Cindy Gibbs made a motion to appoint Kristen Parker as elementary assistant principal at a site to be determined. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board President, Gail LoPresto, congratulated Ms. Parker for being a newly appointed/employed assistant principal.

ITEM #20 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:31 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, June 8, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, June 8, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, June 5, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Becky Gooch, Charity Avery and Jay Sherrill; Dr. Fred Rhodes, Superintendent and Sandy Lemaster, board clerk.

ITEM #2 – SUPERINTENDENT’S REPORT.

An Open Letter to Dr. Melani Mouse:

On behalf of the entire Putnam City School Community, we want to congratulate you on your 25th year, your Silver Anniversary of service to Putnam City. For the last 25 years of your professional career, you have dedicated yourself to serving the top District in the State of Oklahoma. Your loyalty to the District is unprecedented because today, five to ten years in any role or with any organization is commendable. The fact that you have served 25 years, speaks to your loyalty and dedication to Putnam City.

During your long tenure with the District, change doesn’t even begin to describe what you have experienced. Changes in leadership styles, changes in demographics, changes in scheduling, professional development, places of learning; the list is endless. In leadership, you have worked with four different superintendents, numerous school board members and administrators. You have seen scheduling go from a traditional schedule to block schedule, a hybrid and back to traditional. You have lived the volley of educational initiatives from OBE, Back to Basics, NCLB, Common Core to Oklahoma Academic Standards. In technology, you have seen it transform from one desktop computer for teacher-use, to one-to-one technology for students. You have weathered these numerous changes with great dignity, grace and professionalism; always lending your support to do what is best for students, the heart of every decision to be made in public education.

Under your leadership, the district has been known as a leader among leaders. You have led the way for the district to be innovative, progressive, on the cutting-edge of new initiatives. Because of your leadership, the district’s reputation is held in the highest regard across the state. Fellow educators often ask, “What is Putnam City doing?” because they have confidence and trust in a well-formulated model plan.

You have made it a personal mission to help others grow professionally. Teachers who come to be a part of the Putnam City family, often comment on the outstanding professional development opportunities provided by our District. Through programs such as aspiring administrators, you have been a mentor and provided opportunities for educators to develop leadership qualities. By demonstrating a special interest in each, they have become successful leaders across the State.

On a personal note, you have been my right arm, my anchor to provide guidance and wisdom during my tenure as Superintendent. I appreciate your calm demeanor and the confidence demonstrated when tough decisions have to be made. I will always cherish our graduation experiences together as thousands of seniors walk across the stage and are proudly declared graduates of Putnam City Schools, the highlight as each school year comes to a close.

We wish you only the best as you join an outstanding team with OKC Public Schools. Under the leadership of Superintendent Sean McDaniel, the OKC District is making great progress. He leads boldly, confidently and with great humility; a rare find in leadership today. We congratulate you as you take this next step in your career.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

          a. Minutes for special board meeting on May 18, 2020.
          b. Purchase orders dated May 14, 2020 through June 03, 2020 inclusive for the 2019-2020 school year.
          c. Financial Reports.
          d. Activity Fund Transfer List.
          e. Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education. ($50.00 per referral from 21-11-005)
          f. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services. (Not to exceed $12,000.00 from 21-11-596)
          g. Renewal of Revised Agreement with MacSpec for financial software and support for the 20-21 school year. ($9,600 from 21-11-094)
          h. Renewal of Basic Legal Services Agreement with The Center for Education Law for 2020-2021. ($700.00 from 21-11-005)
          i. Renewal of Contract with City of Oklahoma City for school crossing guards for 2020-2021. (Not to exceed $ 22,680.00 from 21-11-005)
          j. Renewal of iObservation Subscription Agreement with Learning Sciences for 2020-2021 school year. ($54,000.00 – 21-11-107)
          k. Consideration of and vote on motion to approve renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2020-2021 year. ($3.244 per meal from 21-22-385)
          l. Renewal of Agreement with Chance to Change for employee assistance program for 2020-2022.(Not to exceed $20,000.00 from 21-11-089)
          m. Renewal of Service Agreement with OSSBA for unemployment claims management for the 2020- 2021 year. ($16,170.00 from 21-11-089)
          n. Renewal of Agreement with Spot My Bus for GPS tracking system. ($45,936.00 from 21-74-190)
          o. Renewal of Service Agreement with Clearwater Enterprises (Estimated 40% savings from 21-11-005)
          p. Renewal of Professional Services Agreement with Community Intervention Center for 2020-2021. ($16,000.00 from 21-11-005)
          q. Elementary and Secondary Contracts.
          r. Overnight Travel.
          s. Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto asked if contract renewals are always listed on the consent agenda or if they should be voted on individually, especially if for a large amount.

Dr. Rhodes said during the month of June the district receives many renewal contracts that begin July 1st. He explained renewal contracts, typically are listed under the consent agenda. Dr. Rhodes said board members could pull out any one item for discussion if desired.

Jay Sherrill said he understood why renewal contracts were listed on the consent agenda, but suggested the board consider establishing, in policy, a dollar limit for renewals being listed on the consent agenda. Anything that would exceed that specified amount could be listed separately.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED 2020-2021 DISTRICT SCHOOL CALENDAR.

Jay Sherrill made a motion to approve Revised 2020-2021 District School Calendar. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Dr. Rhodes said many suggestions have been made on how to best prepare for this coming school year with the Covid-19 situation. He proposed the district’s recommendation for students to begin school on Friday, August 21st, instead of the current scheduled date of Thursday, August 20th. Thursday would become a professional development Distance Learning Day, allowing teachers to be well prepared to deliver services needed. The previously scheduled professional development day on October 19th would be a distance learning day “dress rehearsal.” While Dr. Rhodes acknowledged the very best was done this spring, and a lot was learned, he expressed we can still do a better job with distance learning.

Dr. Rhodes shared that the 2020 bond money has been released and that Cory Boggs, Dr. Keely Frayser and their teams are working together to ensure we have the very best program for this fall.

Charity Avery asked how distant learning will work for special needs students. Dr. Rhodes said Scott McCall and his team are working on a plan and are using the framework from the state department to address this.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AUTOMOTIVE LEASE/PURCHASE AGREEMENT WITH WELCH STATE BANK. ($10,123.50 ANNUAL WITH 4 RENEWAL OPTIONS 20-77-266)

Becky Gooch made a motion to approve Automotive Lease/Purchase Agreement with Welch State Bank. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, nay.

Gail LoPresto was curious if the board has ever voted on anything like this before for an automobile. Dr. Rhodes said in the past used vehicles were purchased. He explained it would be a 5-year plan and at the end of the lease, the vehicle could be purchased. He said the price of the lease/purchase would save the district money.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LETTER OF INTENT WITH SODEXO INTEGRATED FACILITIES MANAGEMENT FOR FACILITIES MANAGEMENT SERVICES.

Charity Avery made a motion to approve Letter of Intent with Sodexo Integrated Facilities Management for facilities management services Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill said he would approve this Letter of Intent motion, but expressed that a critical look needs to be taken at how a possible outsourcing could affect employees, the district and costs over time. He said he will look forward to seeing the details in the contract.

Dr. Rhodes said if this is a yes vote, the district would work with both District and Sodexo attorneys to write a comprehensive contract. The target date to vote on a contact is June 22nd. Group meetings are tentatively scheduled for June 15th and 16th. These meetings would give Sodexo the opportunity to visit with Putnam City employees.

Board members expressed concerns they have heard from current Putnam City employees, including some who are close to retirement. Dr. Rhodes assured the board that situations such as length of time before retirement would be reviewed to address concerns and to make the best decision for the district and those employees that would be impacted. Dr. Rhodes confirmed approximately 200 staff would be affected and that correspondence would be drafted and sent out after a contract is approved.

Gail LoPreso noted this is the only bid received and the commitment that it takes to put together a bid proposal often limits the number of proposals that a district receives. Dr. Rhodes shared qualifications and procedure requirements and stated that Sodexo specializes in working with school districts.

Board members also shared concerns regarding work order procedures and tracking key performance indicators. It was suggested a demonstration be given for board members to see Sodexo’s process and what happens when K.P.I.’s are not met. Becky Gooch stated “we have to fix a problem, not create a problem.”

Gail LoPresto said it was her understanding that any Putnam City employee working in this area would be offered an opportunity of employment with Sodexo. Jay Sherrill also asked about compensation and having a benefits analysis for employees that may be affected. Dr. Rhodes confirmed all these things are the details that need to be weighed.

ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion to adjourn at 5:48 p.m. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Thursday, June 11, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Thursday, June 11, 2020 at 12:00 p.m. The agenda and meeting notice were posted on Wednesday, June 10, 2020 at 12:00 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 12:03 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Becky Gooch and Charity Avery; Dr. Fred Rhodes, Superintendent; Sheradee Hurst, Communications Director and Sandra Lemaster, board clerk.

ITEM #2 – CONSIDERATION OF AND VOTE ON A RESOLUTION CONDEMNING RACISM AND AFFIRMING THE DISTRICT’S COMMITMENT TO AN INCLUSIVE SCHOOL ENVIRONMENT FOR ALL.

Becky Gooch made a motion to approve a Resolution Condemning Racism and Affirming the District’s Commitment to an Inclusive School Environment for All. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gooch, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

WHEREAS, members of the Putnam City Schools Board of Education, as well as the Putnam City Public Schools staff, are saddened and outraged by recent events that demonstrate the prejudice and injustice that persists in our country;

WHEREAS, racism and hate have no place in our schools or our society, and we must protect the Constitutional rights of every person who lives, works, and learns in our community;

WHEREAS, we cannot be silent. We urgently must act to stop the racial injustice that harms and anguishes people, who are our family, friends, neighbors, students, staff members and fellow Americans;

WHEREAS, we must listen. Those who have endured discrimination and intolerance deserve to be heard as they share the stories and truth about their experiences and feelings, and we must seek with great empathy to understand their challenges and their pain;

WHEREAS, we must learn. It is time to engage our community in meaningful and honest conversation about racial inequality, to build alliances with those committed to justice for all, and to work together to support our shared conviction that racism must end;

WHEREAS, we must lead. Each of us, individually and collectively, is responsible for nurturing an anti-racist learning environment where every child is respected and valued for who they are, regardless of their skin color. We must actively prevent racial bias with continued district policies, practices, and actions;

WHEREAS, we must do better. Our district will strive to be a safe place in our community and a beacon of light for the world, as we build and strengthen trust with those we serve, and we model the acceptance of all people.

THEREFORE, BE IT RESOLVED that we, members of the Putnam City Schools Board of Education, stand steadfast in our commitment to foster an inclusive educational environment where every student, teacher, support professional, parent and community member is treated with dignity and respect, as well as our commitment to continue fighting for racial justice and human and civil rights for all.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Cindy Gibbs made a motion to adjourn at 12:15 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gooch, aye; Avery, aye; Gibbs, aye; LoPresto, aye.

 

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, June 22, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, June 22, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, June 19, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs; members, Jay Sherrill, Charity Avery and Becky Gooch; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.

ITEM #2 – PRESENTATION – SODEXO OPERATIONS, LLC. – FACILITIES MANAGEMENT SERVICES PROPOSAL.

Chuck Thomas and BJ Mandelstam with Sodexo thanked board members and the district for the opportunity to submit a proposal and contract to the district for facilities management services. Mr. Thomas provided background information on Sodexo saying they had been working with Putnam City for 30 years, employ more than 150,000 employees in North America at 13,500 sites and provide services to schools, universities, hospitals and other businesses as well as Disney World and the U.S. Marine Corps.

Mr. Thomas thanked the 200+ Putnam City employees that met with Sodexo in town hall style meetings last week to review the Sodexo presentation and to share their thoughts and concerns moving forward. He indicated that the main goal of those meetings was to try to match the benefits that Putnam City custodial/maintenance/grounds/energy employees currently receive including:

•    Current wages, hours and pay.
•    Current PTO including 12 annual sick days and vacation schedule (maximum 15 vacation days after 5 years of service).
•    Nine paid holidays/3 paid personal days.
•    Recognizing Putnam City hire date for benefit eligibility, 401k vesting and PTO accrual with Sodexo.

He stated that the employees transitioning to Sodexo payroll would continue to be a part of the Putnam City family. He recognized the current facilities team’s commitment to quality and feels that Sodexo could provide more resources, tools, training and leadership to enhance facility services.

In summary, Mr. Thomas said the focus of Sodexo would be to partner with Putnam City to provide:
•    A best in class facilities management program.
•    Build a strong foundation with specific building information and data.
•    New communication and quality assessment tools including a computerized maintenance management system.
•    High caliber leadership teams to meet the district’s needs for recording, training, personnel management and facilities management expertise.
•    Continually work with the district to evaluate, build and enhance the facilities management program.
•    Seamlessly transition the current program so it allows Putnam City to continue to achieve educational results.

BJ Mandelstam said that Sodexo is prepared to transition quickly and address the identified needs and gaps in the current facilities management program to deliver results within a short lead time.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH SODEXO OPERATIONS, LLC. FACILITIES MANAGEMENT SERVICES FOR THE 2020-2021 FISCAL YEAR. ($8,065,000.00 FROM 21-11-005; $2,310,000.00 FROM 21-21-005; PAID IN 12 MONTHLY INSTALLMENTS.)

Prior to a motion, district legal counsel, Laura Holmes, recommended the motion should include language that any amendments to the agreement would be subject to review by legal counsel and the board could delegate authority to the superintendent to approve those amendments once reviewed by legal counsel. She indicated that was normal procedure when elements of an agreement are still being finalized.

Jay Sherrill made a motion to table the vote on the Sodexo Facilities Management Services Contract. Charity Avery seconded the motion. Vote: Sherrill, Aye; Avery, Aye; Gooch, Nay; Gibbs, Nay; LoPresto, Nay.
Discussion prior to the vote is summarized below:

Jay Sherrill based the motion to table on the following points:

•    Concern that the board was being asked to vote on a contract before it was finalized and fully executable.
•    Facilities management represents approximately 250 employees and 6-8 percent of the district’s budget.
•    Suggested the board needed more time to consider the proposal and give it due diligence.

Becky Gooch asked for clarification on what was still being negotiated and if the board could vote on any amendments instead of delegating that authority to the superintendent. The following items being negotiated were identified:

•    Facilities employees within 2 years of retiring from the Oklahoma Teacher Retirement system would continue as Putnam City employees and would be addressed within an amendment to the contract
•    Buyback language was omitted in regards to reimbursement of investments made by Sodexo should the district terminate the contract early. The buyback language would need to be negotiated and included in the amendment.
•    The board could request that they vote on any amendments to the contract

Dr. Rhodes asked Laura Holmes to explain the timeline of the agreement. Ms. Holmes indicated that should the board approve the contract, the agreement would go into effect upon approval by both parties with employees transitioning to Sodexo payroll on July 20th, 2020. Ms. Holmes also stated that the outcome of the vote would affect workers compensation insurance premiums since those are based upon the district’s salary expenses so, even if tabled, there is a sense of urgency for the contract to be voted upon prior to the start of the new fiscal year. The savings in insurance premiums were estimated to be about $170,000.

Jay Sherrill read the following statement: “I want everyone to understand my thought process behind my vote.  I believe there are situations where a services company can provide value to an organization.  A vendor that focuses on facilities management can provide better execution through processes, technology, and supply chain.  Outsourcing makes sense when a vendor creates value and efficiencies that otherwise could not be achieved.  I believe we as a district should do our due diligence and always review this type of opportunity.  I appreciate the Superintendent for bringing this opportunity to us.  We owe it to the taxpayers to ensure we are following best practices and providing a high level of execution for the community.

After much consideration and review of the contract terms, I continue to have concerns with outsourcing our entire operations to Sodexo in such a quick manner.  I have clearly expressed my specific concerns to Dr. Rhodes, Mr. Bowles, Sodexo management, and now officially am stating to my Honorable peers on this board.  I urge that we slow down this process to fully consider the impact this may have as we are in this uncertain time.  This has an impact on our employees, some serving as many as 30+ years with Putnam City Public Schools.  To outsource without seeing a reduction in our costs, and poor terms in a contract, seems reckless, and I intend to vote no for these reasons.”

Charity Avery said she understood the significance of making a decision before the start of the new fiscal year but she had concerns about entering into a contract too quickly especially with it impacting so many employees.

Gail LoPresto expressed the following concerns:
•    Timing to make a decision felt rushed.
•    While several board members attended some of the Sodexo meetings, there was not a regular board meeting with public participation on the agenda prior to the vote.
•    Building funds being used to cover $2.3 million of the contract expense.
•    Questioned if facilities employees transitioning to Sodexo would receive different benefits than Sodexo food service employees currently working at Putnam City sites.
•    The difference between the retirement programs offered by Putnam City and Sodexo: pension plan vs. 401k.
Becky Gooch shared the following:
•    There have been issues with facilities services currently being provided which prompted the district to research outsourcing.
•    Received more positive employee comments than negative during the Sodexo meeting she attended.
•    Of the 200+ employees that would be affected, she received e-mails or phone calls from 17 employees.
•    Sodexo offers affordable insurance premiums for those covering family members when compared to premiums for plans offered through Putnam City.
•    Supported voting on the contract instead of tabling the item.

Cindy Gibbs commented as follows:
•    She attended Sodexo meetings and spent many hours researching the proposal and the impact to the district and the affected employees.
•    A total of 14 employees that would be affected contacted her directly with a mixture of negative and positive comments.
•    She contacted a district of similar size that transitioned to Sodexo last year and listed several advantages that district shared with the overall sentiment being that district was in a better place than they had been previously.
There was discussion regarding the $2.3 million coming from building funds that it was not “new” money but was departmental budget already allocated to building funds. Dr. Rhodes confirmed that the building funds could be used as proposed. Mrs. LoPresto suggested that might not be the best use of the funds long-term.
After the vote to table the motion failed, Becky Gooch made a motion to approve contract with Sodexo Operations, LLC. Facilities Management Services for the 2020-2021 fiscal year. Cindy Gibbs seconded the motion. Vote: Sherrill, Nay; Avery, Nay; Gooch, Aye; Gibbs, Aye; LoPresto, Nay.

Becky Gooch suggested there be an executive session at the next board meeting to discuss personnel and facilities management since the outsourcing contract did not pass. She also encouraged the public to vote in the June 30th primary and school board election.

ITEM #4 – SUPERINTENDENT’S REPORT.

We appreciate all the efforts of everyone involved in the process of drafting an agreement to look at the concept of Sodexo managing District facilities. The Sodexo people have been great to work with on this! We have an awesome Administration TEAM, who worked along with Laura Holmes, diligently and tirelessly to collaborate with Sodexo to make sure every “I” was dotted and every “t” was crossed.

At the top of the list, after what is best for our students, has been the goal to make sure PC Employees are taken care of. The collaboration process has truly been amazing to watch. It shows what you are able to accomplish by working together. My job as superintendent is to work with the Administration TEAM to bring ideas for consideration to the board. We so appreciate the time you have put into analyzing and studying this concept. I’ve never seen a board who cares more about doing what is best for our students and entire school community. Our patrons have the greatest confidence in you and we all appreciate that tremendously.

Thank you, to all!

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

     a.    Minutes for special board meeting on June 8, 2020.
     b.    Minutes for special board meeting on June 11, 2020
     c.    Purchase orders dated June 4, 2020 through June 17, 2020 inclusive for the 2019-2020 school year.
     d.    Financial Reports.
     e.    Activity Fund Transfer List.
     f.    Obsolete and/or Surplus Items.
     g.    Renewal of Agreement with Chance to Change for student assistance for 2020-2021.(Not to exceed $15,000.00 from 21-11-005)
     h.    Renewal of PowerSchool Support Agreement for 2020-2021. ($100,688.89 from 21-11-094)
     i.    Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for 2020-2021. ($1,355,028.00 from 21-11-005)
     j. Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery. ($986,182.00 from 21-21-005)
     k.    Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for 2020-2021.  (No Cost to District)
     l.    Renewal of Contract with Hearts for Hearing for audiological services for 2020-2021. ($25,000.00 from 21-11-621)
     m.    Renewal of Contract with Positive Changes for educational services for 2020-2021. ($1,000.00 from 21-11-621)
     n.    Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for 2020-2021. (No Cost to District)
     o.    Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for nursing student experience for 2020-2021. (No Cost to District)
     p.    Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for OT/PT student experience for 2020-2021. (No Cost to District)
     q.    Renewal of Agreement with Compliance Resource Group for substance abuse testing for 2020-2021. (Not to exceed $15,000.00 from 21-11-005)
     r.    Renewal of Subscription with Pearson for AimsWeb Plus benchmarking/assessment product. ($62,400.00 from 21-11-111)
     s.    Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product. ($72,000.00 from 21-11-111)
     t.    Renewal of Subscription with Quaver Music for elementary music curriculum license. ($34,440.00 from 20-11-091)
     u.    Renewal of Agreement with Reading Plus for middle school site license subscription. ($48,000.00 from 21-11-111)
     v.    Renewal of agreement with IXL Learning interactive online license fee and 4 virtual Professional Development sessions. ($52,594.00 from 21-11-014)
     w.    Renewal of Agreement with the Putnam City Public Schools Foundation for 2020-2021.
     x.    Renewal of Service Agreement with Waste Management of Oklahoma. ($136,020.00 from 21-11-005)
     y.    Renewal of Agreement with Department of Rehabilitation Services. (No Cost to District)
     z.    Renewal of Participation Agreement with SNU School for Children for IDEA services. (Proportionate amount based on student count from 21-11-625)
     aa.Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services. (Proportionate amount based on student count from 21-11-625)
     bb.Renewal of Participation Agreement with Messiah Lutheran School for IDEA services. (Proportionate amount based on student count from 21-11-625)
     cc.Renewal of Contract with Total Wellness for on-site vaccination clinics for Putnam City students and employees. (No Cost to District.)
     dd.Renewal of Contract with Saarah Joyce, school psychologist/independent contractor for 2020-2021. (Not to exceed $5,000.00 from 21-11-621)
     ee.Renewal of Contract with Lissa Wright, school psychologist/independent contractor for 2020-2021. (Not to exceed $ 1,000.00 from 21-11-621)
     ff.Renewal of Contract with Larissa Hensley, speech language pathologist/independent contractor for the 2020-2021 school year. ($20,000 from 21-11-625)
     gg.Renewal of Contract with April “Nikki” Keck, certified VI teacher and orientation and mobility training specialist for 2020-2021. (Not to exceed $2,000.00 from 21-11-621)
     hh.Renewal of Contract with Sue Fiaccone, school psychologist/independent contractor for 2020-2021. (Not to exceed $5,000.00 from 21-11-621)
     ii.Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for the 2020-2021 school year. (Not to exceed $20,000 from 21-11-621)
     jj.Renewal of Agreement with Oklahoma City-County Health Department for 2020-2021. (No Cost to District)
     kk.Retirements and resignations as listed on Attachment A.

Becky Gooch made a motion to approve the consent agenda as presented on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Gail LoPresto noted, at one time, insurance renewals were not included on the consent agenda because they represented such a large expenditure.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2020-2021 FISCAL YEAR AND PREPARATION OF THE FY2021 ESTIMATE OF NEEDS ($54,000.00 FROM 21-11-005)

Jay Sherrill made a motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2020-2021 Fiscal Year and preparation of the FY2021 Estimate of Needs. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY APPROPRIATION FOR FISCAL YEAR 2020-2021.

Becky Gooch made a motion to approve Temporary Appropriation for fiscal year 2020-2021. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE OPEN TRANSFERS FOR 20-21.

Cindy Gibbs made a motion to approve Open Transfers for 20-21. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill asked for clarification of the timing and process for Open Transfers. Dr. Rhodes clarified that Open Transfers represent transfers from other districts and there are state mandated deadlines by which those transfers must be approved or denied so that families can plan accordingly.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT COMMUNICATIONS UTILITY EASEMENT TO TRISTAR INVESTORS, LLC. AT NEW CAPPS MIDDLE SCHOOL.

Cindy Gibbs made a motion to grant communications utility easement to TriStar Investors, LLC. at new Capps Middle School.  Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members asked for clarification as to what type of easement is being voted on. Dr. Rhodes indicated the communications easement includes access to maintain above and below ground tower, fiber, cables, etc.

In relation to Capps Middle School, Jay Sherrill said he had an opportunity to tour it recently and said that it is a world class facility.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EVENING ALTERNATIVE EDUCATION SCHEDULE AND DEREGULATION APPLICATION FOR 2020-2021.

Cindy Gibbs made a motion to approve Evening Alternative Education Schedule and Deregulation Application for 2020-2021. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PUTNAM CITY ACADEMY SOAR SCHEDULE AND DEREGULATION APPLICATION FOR 2020-2021.

Becky Gooch made a motion to approve Putnam City Academy SOAR Schedule and Deregulation Application for 2020-2021. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DEREGULATION APPLICATION FOR LIBRARY MEDIA SPECIALIST FOR KIRKLAND EARLY CHILDHOOD CENTER FOR 2021-2023.

Becky Gooch made a motion to approve Deregulation Application for Library Media Specialist for Kirkland Early Childhood Center for 2021-2023. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY HIGH SCHOOL FOR NEW TENNIS CENTER. (5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-285)

Cindy Gibbs made a motion to approve employment of Red Sky Constructors as Construction Managers at Putnam City High School for New Tennis Center. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch noted that Putnam City North and Putnam City West would also be getting tennis facilities at their schools as part of the 2020 Bond that was passed in February. Dr. Rhodes said the tennis facilities for Putnam City North and Putnam City West will be included in the 2021 release of bond funds. The Putnam City High School Tennis Center will be located across Ann Arbor just southwest of the school.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS AT PUTNAM CITY HIGH SCHOOL FOR NEW TENNIS CENTER. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 20-77-285)

Cindy Gibbs made a motion to approve contract between Owner and Architect with Kerr 3 Architects at Putnam City High School for New Tennis Center. Jay Sherill seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUBSCRIPTION TO SMARTMUSIC FOR SECONDARY BAND AND ORCHESTRA CURRICULUM FOR THE 20-21 SCHOOL YEAR. ($21,000 FROM 20-11-091)

Cindy Gibbs made a motion to approve Subscription to SmartMusic for secondary band and orchestra curriculum for the 20-21 school year. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH KELLY SPORTS PROPERTIES FOR WEB HOSTING, GRAPHIC DESIGN & SERVICES. ($12,000 FROM 21-11-828)

Cindy Gibbs made a motion to approve Agreement with Kelly Sports Properties for web hosting, graphic design & services.  Becky Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

Board members Gail LoPresto and Jay Sherrill asked for clarification of the contracted amount payable to Kelly Sports Properties since sponsorships through KSP typically brings in revenue to the district. Dr. Rhodes noted that Kelly Sports has brought in more than $560,000 to the district through sponsorships over the past five years. The current agreement with KSP is set to expire on June 30th. KSP has expanded the services and products they provide; however, the agreement presented tonight extends only the web management and print services which the administration feels are the services that are the most beneficial to the district.

Becky Gooch recognized Dr. Dick Balenseifen for his leadership of the district’s athletic programs and for being the face of athletics for the district. She thanked him and his staff for their hard work in promoting and improving athletic programs, facilities, equipment and uniforms.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion to adjourn at 6:14 p.m. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; Gibbs, aye; LoPresto, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, July 6, 2020

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 6th, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 3rd, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: President, Gail LoPresto; Vice-President, Cindy Gibbs and members, Becky Gooch, Charity Avery and Jay Sherrill; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PATRICIA BALENSEIFEN, CHIEF OFFICER OF HUMAN CAPITAL.

Patricia Balenseifen, Chief Officer of Human Capital, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – INFORMATION AND STAFF REPORTS:

Organization of Board of Education for 2020-2021; election of president, vice-president, clerk of the board, deputy clerk and encumbrance clerk.

Becky Gooch made a motion to nominate Cindy Gibbs for President. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Charity Avery made a motion to nominate Jay Sherrill for Vice-President. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Jay Sherrill made a motion to nominate Sandy Lemaster for board clerk. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Becky Gooch a motion to nominate Tina Losawyer for deputy board clerk. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

Charity Avery made a motion to nominate Fonda Watkins for encumbrance clerk. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Avery, aye, Gooch, aye; Gibbs, aye; LoPresto, aye.

ITEM #3 – PUBLIC PARTICIPATION.

Two 2020 Putnam City North graduates, Paige Bush and Madison Lonteen spoke about graduation ceremony ideas for their class.
Paige spoke first and provided hand-outs to the board to support her proposal. The hand-out listed several measures that could be taken to ensure a safe ceremony. She closed by stating she attended Putnam City Schools for 13 years and said the environment we are living in today is showing us we must find new ways to have events. Madison, who also attended Putnam City Schools for 13 years, spoke about learning to be an individual and standing up for what you believe in. She asked for all 2020 seniors and their families to be allowed closure.

Cindy Gibbs thanked both participates for coming and said it was obvious a lot of thought was put into this.

ITEM #4 – SUPERINTENDENT’S REPORT.

Dr. Rhodes congratulated Gail LoPresto on her reelection to the Board and announced Christina Mitchell’s
appointment as an Administrative Intern at Western Oaks Middle School.

Return to Learn:
Thank you to parents and teachers who completed the recent Return to Learn survey. We are in the process of
compiling the results. The parent survey showed that almost 70% of parents intend for their children to return
to traditional on-site school this fall. The results show that exposure to COVID-19 is the top concern of parents
followed by mental health of students. The District is working on a plan that is best for students and staff. An
announcement regarding the Return to Learn plan will be made on July 14th. Online enrollment will also be
announced on July 14th. There will be more details to come.

Congratulations:
Congratulations to District Athletic Director, Dr. Dick Balenseifen, on being awarded the State Award of Merit
by the National Interscholastic Athletic Administrators! Dr. Balenseifen has served as District Athletic Director
for nine years at Putnam City. We appreciate his leadership which has advanced the District to the next level in
all the athletic programs offered to students.
There is more good news to share from PC Athletics! Congratulations to PC High senior, Bobby Wood for
being named the Gatorade Oklahoma Boys Track & Field Athlete of the Year. Wood is the first Gatorade
Oklahoma Boys Track & Field Athlete of the Year to be chosen from PC High School. The award, which
recognizes not only outstanding athletic excellence, but also high standards of academic achievement and
exemplary character demonstrated on and off the field, distinguishes Wood as Oklahoma’s best high school
boys track & field athlete. He is now a finalist for the national award. Wood will be attending Stanford in the
fall.

Facilities Management: And finally, I wanted to report that we are working on a plan to improve the
management of District facilities. Following the last school board meeting, I immediately formed a task force to
start looking at resolutions. The task force met on Wednesday. On Thursday, I met with the first of many focus
groups comprised of employees in these departments, to hear their ideas about how we can improve. This
process will take time, but it is an important part of the process in sound decision making. My goal is to
continue meeting with focus groups until I have had an opportunity to meet with all employees. Ideas presented
during focus group meetings will be shared with the task force. And once the task force has resolutions, we will
be making recommendations to the Board.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill initially had no comments, but after Becky Gooch announced her resignation he said that no one
was more passionate on the behalf of each child than Becky. He said she was a model member, thanked her and
said he was blessed to serve with her.

Charity Avery appreciated all attendees and was glad to meet in person. She said she was looking forward to the
next school year.

Becky Gooch read the following open letter to the Board:

They say that “time flies when you are having fun” and I can attest to the fact that the last twelve years have been fun, and sometimes frustrating, and sometimes infuriating - but more often they have been exciting, fulfilling, engaging and life changing. They also say “all good things must come to an end” - not sure who “they” are but I know that “they” were right. In the Book of Ecclesiastes, Chapter 3, the writer laments on the fact that for every activity under the sun, there is a season. Tonight I announce that my season as an incredibly proud member of the Putnam City School Board is ending. But of course, I don’t go quietly, no not me. I have things to talk about if you will indulge me.

First and foremost, thank you. Thank you for letting me walk alongside you for the last 12 years. Thank you for your kind words, your encouragement, your patience and for teaching me the ever-changing business of public education. I love Putnam City Schools. As many of you know, I was a Rollingwood Rocket for 3 years before we moved to Texas. Tracey went to Lake Park, Western Oaks and graduated from PCW in 1983. Kendall and Maggie graduated from PC North in 2013 and 2014. Tanner, Trey and Tate graduated from PC West in 2015, 2017, and 2018. We are truly a Putnam City family and that will never change.

I am so proud to be associated with our district. I love how committed we are to the arts in our district, athletics and academics - and did I mention how much I love our GOLD BALLS?! I have loved test monitoring, subbing, PTA / PTO meetings, selling popcorn and popsicles, booster meetings, chaperoning and decorating for dances - the list could go on and on. Friday nights will also be high school football nights for the Gooches - so just save us a seat in the press box! In the last few years at work, I have loved seeing our kiddos come to the Capitol - Silver Strings, Christmas tree decorating and teachers, parents and students interacting with our elected officials advocating for our schools. We have so many amazing things to be proud of in our district.

Five years ago this October, our world collapsed one early Monday morning. The outpouring of love and support from our Putnam City family was unlike anything I have ever witnessed. People just showed up and helped carry the girls and I through those first days, those first weeks and really through that first year. Thank you seems so inadequate but truly thank you for loving us so well and for stories, support and for remembering our Tracey. And then, more love when we added these precious Gooch men to our family. You have embraced Ron and instantly made him feel welcome and you have supported our new family with your love, encouragement and friendship. Again, thank you!

It’s time to step down and let someone else in my area serve the district. I know and respect the amazing people in my board area and I know there will be wonderfully talented and committed people who will want to serve and for that, I am appreciative and it makes this transition just a little bit easier. I feel that I should be blunt here - considering the timing of this decision. This has nothing to do with the spilt vote last meeting on the contract. A good board should disagree sometimes and believe me, we have disagreed before and we have always committed to voting how we feel and then moving on in a cohesive manner to do the good work of the district. I truly serve with the most selfless of individuals and I am proud to call each one a friend. This last meeting was no exception - there is work to be done and believe me, I know these servants will do the work to address each and every concern and issue and I have faith in this tremendous team of educators that serve our district. Dr. Rhodes and his team are the right people to continue to move this district ahead. Education is always the answer to the ills of society - we must continue to have the hard conversations, acknowledge the issues and make the changes to move ahead and I know that this Board and this administrative team are committed to doing just that because our students deserve this level of dedication. Our students are counting on us to do it right!

Simply put, I ran for the school board because of our girls and now I step off for the same reason. As most of you know, there is this pesky little state statute that will not allow family members of a School Board to be employed by the district. I am stepping down because our youngest daughter has been offered a wonderful position in our district and we, as a family, know that she will be a tremendous influence on her students and peers. The impact that a teacher can have on a child is life changing and I know that in my heart this is the right decision. Having both of our daughters teaching is extremely gratifying to this momma bear who knows and appreciates the importance of public education. This has been such an emotional decision but it’s right and it’s time. My resignation will be effective tomorrow so this will be my last board meeting as an official Board member. But, don’t you worry - I know how to show up and ask to do public participation! I am not gone - I’m sure that I will be volunteering again very soon. I just want each of you to know what an honor it has been to serve our district. It has been one of my greatest joys and I will be forever grateful for this opportunity.

Gail LoPresto said she admires Becky and hates to see her leave the board but that she understands and would do the same for her children. She said she always tells Becky that she is the best board member. Mrs. LoPresto expressed she is happy to have been re-elected to the board and says that each year there is something new and unique and hopes to continue to provide value to the position.

Cindy Gibbs congratulated Gail on being re-elected and said she has served the district for 23 years. Mrs. Gibbs thanked the administration for all their work as they put together the plan for next year. She said it won’t be the same without Becky serving on the board. While someone will replace Becky, it won’t be someone with the same passion. She said she always appreciates Becky’s perspective and passion. She also thanked the speakers for coming and sharing how they feel about graduation with the board saying that they really put a lot of thought into their comments.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

          a. Minutes for special board meeting on June 22, 2020.
          b. Purchase orders dated July 1, 2020 inclusive for the 2020-2021 school year.
          c. Financial Reports.
          d. Activity Fund Cash Summary.
          e. Activity Fund Transfer Requests.
          f. Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2020-2021 fiscal year. ( No Cost to District)
          g. Renewal of Sumner One (formerly Image Works) Maintenance Agreement for 2020-2021. ($18,900.00 from 21-11-169)
          h. Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A. (AMENDED) 

Becky Gooch made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. (Amended). Charity Avery seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.

Gail LoPresto made a motion to approve Federal Claims Approved Signatures for the 2020-2021 school year. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

Dr. Rhodes mentioned that Items #8 and #9 both require board approval each year for these Federal programs.

ITEM #9 – CONSIDERATION OF OF AND VOTE ON MOTION TO APPROVE EMERGENCY FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2020-2021 SCHOOL YEAR.

Gail LoPresto made a motion to approve Emergency Federal Claims Approved Signatures for the 2020-2021 school year. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:23 p.m. to adjourn. Becky Gooch seconded the motion. Vote: Sherrill, aye; Avery, aye; Gooch, aye; LoPresto, aye; Gibbs, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, July 20, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 20, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 17, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE –BARBARA CRUMP – EXECUTIVE DIRECTOR OF ELEMENTARY EDUCATION.

Mrs. Crump led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

Daniel Young, a teacher at Putnam City North High School, shared his thoughts regarding the Return to Learn plan.

ITEM #3 – SUPERINTENDENT’S REPORT.

Back to School / Return to Learn:
We are very excited that the District’s Return to Learn plan was released this week! We appreciate the efforts of the planning committee that received input from parents and teachers, as well as guidance from the State Department of Education, state, county and local healthcare professionals and agencies.  The Return to Learn plan is very comprehensive and provides several options for parents so they can feel comfortable by selecting the best option for their child.  The Plan can be found on the District website under the COVID-19 tab.  

Putnam City, for good reason, has the reputation of being a leader among leaders.  We all recognize the anxiety, uneasiness and uncertainty of returning back to school due to all the issues related to COVID-19.  As part of our ongoing effort to provide a safe learning environment for our teachers and students, on the board agenda tonight is the recommendation of two new positions to help us more fully reach that goal.  One proposed position is a COVID-19 Risk Assessment Coordinator.  The job description states that the Coordinator will conduct contact tracing for positive COVID-19 cases, as well as collaborate with district administration in matters related to district communication, preventative measures to mitigate the spread, decisions regarding quarantine, isolation and closures based on state health department guidelines.  

Another position being proposed tonight is “Reserve Teachers.”  The concept is that reserve teachers will create a pool of full-time substitutes, ready to staff PC sites to alleviate absences of teachers during this unprecedented time.  If approved, these two positions will serve both district staff and students in managing COVID responses.  

Thanks to all who have been diligently working to provide a safe beginning to this next school year.
 
ITEM #4 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto – Thanked everyone that worked on the Return to Learn plan. She said that she prays for the children and staff of the district. She also wanted to clarify if the CARES funds were already available.

Dr. Rhodes confirmed that the district does have access to the funds which total about $4.5 million.

Charity Avery also thanked the committee that worked on the Return to Learn plan. She empathizes with parents she has heard from because she is also a concerned parent. She said the district’s goal is to make the best decision possible for the students and the staff. She also wanted to thank Becky Gooch for her many years of service to the district and for being so welcoming to her as a new board member.

Jay Sherrill also expressed appreciation for those that contributed to the Return to Learn plan. He said he feels the Return to Learn plan is one of the most comprehensive prepared by metro area districts, answering many questions and providing options.  As a board member he said he has faith in the staff and they have his support to make changes if necessary. He said there is still much uncertainty regarding the pandemic and that the district needs to remain fluid and alter the plan as needed based on changing conditions.

Cindy Gibbs submitted written comments to keep the in-person meeting brief. She said, “Thank you to the administrative team and administrators for working diligently to continually tweak the start of school plans. I have no doubt that we as a district will do everything possible to keep our students and staff safe when school starts. I appreciate everyone’s flexibility and desire to think out of the box regarding the start of school.
I have seen a couple of school signs that still reflect the start of school date as August 20th, so I am asking that everyone make sure the date is correct at your location so that the public doesn’t get confused.
On the consent agenda this evening is a contract regarding the company that cleans the stadiums and some other facilities. I will be voting to approve this contract, however, there were some issues with stadium cleanings last year and I will be closely watching to make sure those issues have been resolved and do not occur this year. We have two almost new stadiums and it is a shame and not right when our patrons are not able to sit in the stands due to spilled hot chocolate and other drinks because they have not been cleaned properly. I am asking that we make sure we have the proper procedures in place and this is monitored to make sure it doesn’t happen this year.”

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

       a.    Minutes for regular board meeting on July 6, 2020.
       b.    Purchase orders dated July 2, 2020 through July 14, 2020 inclusive for the 2020-2021 school year.
       c.    Financial Reports.
       d.    Activity Fund Cash Summaries.
       e.    School Activity Fund List of Board Approved Fundraisers for 2020-2021.
       f.    Obsolete and/or Surplus Items.
       g.    Renewal of Snack Vending Agreement with Imperial, Inc. for the 2020-2021 school year. (No Cost to District)
       h.    Consideration of and vote on motion to approve renewal of Beverage Agreement with PepsiCo. (No Cost to District.)
       i.    Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation for 2020-2021. (Not to Exceed $30,000.00 from 21-34-005)
       j.    Renewal of Transportation Contract for 2020-2021 with Francis Tuttle Career Technology. (No Cost to District)
       k.    Renewal of Agreement with Oklahoma Building Services for Custodial Services for 20-21 school year. ($153,224.94 from 21-11-005)
       l.    Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda as presented on Attachment A. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes shared that the renewal for Oklahoma Building Services for custodial services includes “on call” capability to quickly respond to sanitizing buildings should the district require those services.

Jay Sherrill mentioned he’d like the board to establish a maximum amount for contract renewals to be listed on the consent agenda.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A.  Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR DECLARATION OF VACANCY FOR BOARD SEAT NUMBER 3.

Jay Sherrill made a motion to declare a vacancy for Board Seat Number 3; however the process and timeline for filling the position was moved to the August 3rd board meeting. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Gail LoPresto asked if the board had the choice of calling for a special election instead of appointing a replacement. There was discussion that if the board did not appoint a new board member within 60 days of declaring the vacancy it would require a special election. Because the resigning board member had not completed 50 percent of the term, there will be an election in 2021 to fill the remainder of the term. The appointee would only serve until the election unless they were to run and win the election.

The board decided to finalize the process and timeline at the August 3, 2020 board meeting.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RATES OF PAY SCHEDULE FOR 2020-2021.

Gail LoPresto made a motion to approve Rates of Pay Schedule for 2020-2021. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT CENTRAL ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Jay Sherrill made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Central Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT NORTHRIDGE ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Northridge Elementary School. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT WILEY POST ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Jay Sherrill made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Wiley Post Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH MORTON COMPREHENSIVE HEALTH SERVICES FOR STUDENT COUNSELING SERVICES AT DOWNS ELEMENTARY SCHOOL. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services at Downs Elementary School. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH THE UNIVERSITY OF CENTRAL OKLAHOMA FOR STUDENT TEACHING FOR THE 2020-2021 SCHOOL YEAR.

Jay Sherrill made a motion to approve Memorandum of Understanding with the University of Central Oklahoma for student teaching for the 2020-2021school year.  Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE IOBSERVATION PROFESSIONAL DEVELOPMENT AGREEMENT WITH LEARNING SCIENCES FOR TRAINING FOR UP TO 13 NEW ADMINISTRATORS ON SEPTEMBER 23-24, 2020. ($4,667.00 FROM 21-11-107)

Gail LoPresto made a motion to approve iObservation Professional Development Agreement with Learning Sciences for training for up to 13 new administrators on September 23-24, 2020.  Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR SCHOOL NURSE – COVID-19 RISK ASSESSMENT COORDINATOR.

Gail LoPresto made a motion to approve Job Description for School Nurse – COVID-19 Risk Assessment Coordinator. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes stated that this position would report to the Health Services Coordinator which is overseen by the Executive Director of Special Services.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR RESERVE TEACHER.

Gail LoPresto made a motion to approve Job Description for Reserve Teacher. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Board members asked if this position might extend beyond the pandemic. Dr. Rhodes indicated that the district would research that possibility in future as large districts can benefit from having a pool of reserve teachers on contract.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR EQUITY COORDINATOR.

Jay Sherrill made a motion to approve Job Description for Equity Coordinator. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that Title IX compliance requirements have gotten more comprehensive and districts have begun adding a similar position. This position would facilitate Title IX, EEOC, Office of Civil Rights and other compliance programs and would report to the Chief Officer of Human Capital.

ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:24 p.m. to adjourn. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, August 3rd, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 3rd, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 31st, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, deputy board clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SCOTT MCCALL, EXECUTIVE DIRECTOR OF SPECIAL SERVICES.

Scott McCall, Executive Director of Special Services led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

We appreciate the ongoing commitment and action by the Board of Education to an inclusive school environment for all. On June 11th, the PC Board of Education passed the “Resolution Condemning Racism and Affirming the District’s Commitment to an Inclusive School Environment for All.” At the July 20th school board meeting, as a follow-up to that resolution, board members approved a new position for a District Equity Coordinator. The job description for the position of Equity Coordinator states that they will develop, implement, and monitor disclosures, policies, procedures and practices designed to comply with federal and state legislation, regulation, and case law. There is a commitment to reach an equitable resolution to all complaints related to Title IX, Title VI, Title VII, and other federal and state anti-discrimination laws, regulations and requirements. As a school district, over the last several years, we have made great progress in our efforts to become more inclusive and accepting of diversity. The creation of this new position reflects the District’s long time reputation of being a leader among leaders. It shows a positive commitment of being an innovative and progressive district to help us reach the next level in our efforts to provide an inclusive school environment for all.

Dr. Rhodes also mentioned that Item #7 was a calendar change. He explained once it was decided to go to distance learning, the training and time teachers needed to prepare was addressed. Dr. Rhodes stated that our district was in an area where COVID-19 cases are high and that we were in an ‘orange phase-one’ county.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto thanked everyone for their hard work on the Return to Learn plan. She said she supports and appreciates everyone who is working on it.

Charity Avery also thanked everyone involved in Return to Learn. She said she knows it’s not an easy decision, and she knows parents with children who have IEPs are concerned. She said she talked with several people about children with IEPs. Ms. Avery said, “I know our kids will be taken care of.”

Jay Sherrill said he echoes the sentiments regarding Return to Learn. He appreciates all the community feedback. He said he too wants nothing more than to have our kids back in the classroom. He shared that he has two children at home and knows we will put our best plan in place. Mr. Sherrill thanked everyone for their hard work and said “We’ll get through this.”

Cindy Gibbs submitted written comments to keep the in-person meeting brief. She said, “It was my pleasure to join the Putnam City foundation at their weekend retreat on Saturday and speak with them regarding our district and board. We appreciate the many things they do for our students and district. They are a shining light and a great partner and I appreciate their passion and desire to go above and beyond for our teachers, volunteers and students.

Becky Gooch, will be recognized at the September 8th board meeting. We appreciate her years of passionate service to our district! If you would like to offer your appreciation and thanks to Becky and won’t be in attendance at that board meeting, please reach out to Sandy Lemaster at the administration building for an address to mail or email your thoughts to Becky. She is leaving an open spot on our board that will be hard to replace and we will definitely miss her passion and input.

Many have been working very hard to prepare for our distance learning start to the school year! I am thankful for the dedicated administrative team and teachers that are working diligently to prepare a robust program for our students. While not an ideal situation, safety for everyone involved is a top priority.”

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

       a.    Minutes for regular board meeting on July 20, 2020.
       b.    Purchase orders dated July 15, 2020 through July 28, 2020 inclusive for the 2020-2021 school year.
       c.    Financial Reports.
       d.    Activity Fund Transfer List.
       e.    Obsolete and/or Surplus Items.
       f.     Renewal of Career and Technology Education Contract for 2020-2021 school year. ($326,186.00 21-11-421)
       g.    District Athletic Sponsorship Agreements:
              1.    Santiago’s McDonalds.
              2.    Globe Construction Company.
              3.    Charlie’s Car Wash LLC.
        h.   Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda as presented. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A.  Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM # 7 –  CONSIDERATION OF AND VOTE TO APPROVE REVISED 2020-2021 DISTRICT SCHOOL CALENDAR.

Gail LoPresto made a motion to approve Revised 2020-2021 District School Calendar. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said with times being ‘fluid,’ and the decision to now start with distance learning, we want ensure it will be successful. To give teachers the proper training and time to fully prepare lessons, it is proposed for the new student start date to be Thursday, August 27th. This will enable teachers plenty of time to be ready.  He explained that there is a lot for teachers to get ready and they have not even been allowed to get back in their classrooms.

Cindy Gibbs asked when teachers are scheduled to report back.

Dr. Rhodes said principals reported back Thursday, August July 30th, Monday, August 10th is New Teacher Academy and for returning teachers, August 17th will be the first day back. He also shared that almost every meeting is being held virtually.

Jay Sherrill asked if any changes to this new start date is foreseen.

Dr. Rhodes replied. “He hopes this is it.”

Officer Stout shared that teachers are allowed to go to buildings by appointment only at this time.

ITEM #8 –  CONSIDERATION OF AND VOTE ON MOTION FOR DECLARATION OF VACANCY FOR BOARD SEAT NUMBER 3 WITH UPDATED PROCESS AND TIMELINE.

Gail LoPresto made a motion for declaration of vacancy for Board Seat Number 3 with updated process and timeline. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

Cindy Gibbs shared the following timeline: The deadline for completed applications is 4:30 p.m. on Friday, August 14th. Interviews will be conducted with applicants afterwards and the set date to have Seat number 3 filled is Thursday, September 17th. Ms. Gibbs noted the laws regulating why it is an appointment in this particular case, and not an election. She also noted this appointment is only until the next election.

ITEM #9 –  CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:12 p.m. to adjourn.  Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, August 17, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 17, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 14, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto and Charity Avery; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHANNON MEEKS – CHIEF FINANCIAL OFFICER.

Shannon Meeks, Chief Financial Officer, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – INFORMATION AND STAFF REPORTS:  END OF YEAR FINANCIAL REPORT -  SHANNON MEEKS, CHIEF FINANCIAL OFFICER.

Chief Financial Officer, Shannon Meeks provided a summary of the year-end financial report for Fiscal Year 20. The district was projected to have an ending fund balance of $11,505,864.00. The unaudited ending fund balance is $11,792,700 or approximately $287,000 better than projected. Many expenses came in less than budgeted because there was no in-person instruction for the last nine weeks of school. Payroll, fuel, utilities and curriculum costs were all lower than projected. In addition, the district received more property tax revenue and motor vehicle collections than expected. However there was also a delay in receiving federal reimbursements primarily due to COVID-19 which reduced the fund balance by approximately $2.9 million. Mr. Meeks also indicated that the initial state aid allocation for FY21 is $5.2 million less than the previous year so this will be a challenging year and the district will need to be measured and cautious in their management of the budget.

Board members asked how the enrollment numbers would impact FY21 state aid. Mr. Meeks said that the mid-year allocation is based on whichever figure is greater, the current year October 1st student counts or the counts from two years ago. If enrollment counts are down in a current year, the impact might not be realized until the following years.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

Welcome Back!

When Putnam City students start school ten days from today, it will be the first time in our District’s 107-year history that students will be “attending” school, virtually.  I am certain that those parents and patrons of four dependent, Grade 1-8 schools, who had the unique vision to create the world’s single largest consolidated school district, and established the State of Oklahoma’s third high school in 1914, never envisioned that students would not physically enter the doors of the school building.  
Fast forward to the year 2020, twenty years into the 21st Century, and we will, for the first time in our history, start school with distance learning. While I know that many are disappointed that school will look differently, we all agree that this is the very best plan to keep everyone as safe as possible during these unprecedented times due to COVID-19.  

As a District, we are truly blessed to have an incredibly supportive school board who wants what is best for our students.  We have a very gifted Administrative and Academic TEAM who have worked tirelessly this summer to help prepare the best Distance Learning Plan possible.  This week, our teachers will find themselves in the role of a learner as they learn fresh, new and exciting ways to teach students through distance learning.  Patrons, we are so grateful for your support in so many ways, but in particular, we are thankful that you supported the District’s 2020 Bond in February.  The timing was perfect!  The 2020 Bond passed; the funds became available and the Tech Team was able to purchase, process and now deploy approximately 19,000 technology devices to students which now makes us an official One-to One District, technologically speaking.

The Distance Learning Plan our students will experience will be second to none. While students were engaged in distance learning during Spring COVID beginning in March, the new Distance Learning Plan is much more robust, rigorous and challenging. Features of the new Plan include: Putnam City teacher-led instruction, Putnam City teacher-driven lessons daily, An interactive experience with teachers and students, A focus on the Oklahoma Academic Standards utilizing District Pacing Guides, Graded assignments, Attendance taken daily, Ongoing assessments, and Curbside library services with books available to students.
Speaking of Welcome Back, this morning, there was another first for PC Schools.  We had our very first virtual Convocation and the theme was “Welcome Back, Kotter”.   Typically, we are all physically assembled in one of our high school auditoriums for a huge celebration that I often describe as a combination of a homecoming and a family reunion.  It is typically the first time for our faculty to see each other after the long summer break.  This year was going to be especially fun, because most of us have not seen each other since Spring Break.  But instead, we virtually assembled to kick off the new year.  It was still a lot of fun and filled with a lot of inspiration.  Our very own graduate, OKC Mayor David Holt shared words of encouragement as our teachers begin the new year!  
Thanks to all!  We look forward to a great school year!  

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto watched Convocation virtually and said everyone did a good job and she thought it was handled perfectly. She said she couldn’t express enough appreciation for the effort that was put into the distance learning plan.

Charity Avery also thanked those working on the distance learning plan and especially the efforts to serve special education students. She understands that the decisions weren’t easy and that she appreciates everyone’s hard work. She also appreciates the feedback and e-mails that she has received.

Jay Sherrill said he has received feedback, both positive and negative, from many sources. He said the board members put their faith and trust in the administrative staff and their expertise and he will continue to support the administration as difficult decisions are being made. Mr. Sherrill stated that each board member is a parent and/or grandparent as well as a member of the community and they care about this district. He said although times are trying, that he really appreciates serving along-side his fellow board members. He hopes that people will extend patience and grace toward each other as everyone is doing the best that they can in the circumstances.

Cindy Gibbs said she understands and appreciates the work being done by teachers in setting up their virtual classrooms as she has had an opportunity to observe how difficult it is to do. She knows that teachers are putting in extra effort to make their virtual classrooms “rigorous and robust” and a great experience for our children. She said there were seven applicants submitted for the vacant board seat #3 and that interviews will be taking place soon. She noted that all applicants are very qualified and appreciates their interest in serving. Over the next two weeks, board members will be interviewing and appointing someone to fill the seat until the next school board election which will be April 2021. She said she is excited to watch the Convocation as she was not able to watch it live. She said that her heart is burdened as she knows this is a frustrating time for patrons and staff. She asked for grace during this time and expressed her appreciation for the work being done within the district.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on August 3, 2020.
        b.    Purchase orders dated July 29, 2020 through August 11, 2020 inclusive for the 2020-2021 school year.
        c.    Financial Reports.
        d.    Renewal of Agreement with Autumn Rain Bier, Independent Contractor, in support of Native American School Supplies Distribution Program for 2020-2021 school year. ($300.00 from 21-11-563)
        e.    Renewal of Agreement with Jill Murrow, Independent Contractor, in support of Native American School Supplies Distribution Program for 2020-2021 school year. ($300.00 from 21-11-563
        f.    Renewal of Contract with Satellite Athletic Association. (No Cost to District)
        g.    District Athletic Sponsorship Agreements:
                1.  Spot on Remodeling Corporation.
        h.    Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A.  Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF HOURS VS. DAYS AS STATED IN POLICY EA.

Jay Sherrill made a motion to approve Declaration of Hours vs. Days as state in Policy EA. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EO- VIRTUAL EDUCATION POLICY.

Gail LoPresto made a motion to approve revision to District Policy EO – Virtual Education Policy. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DISTRICT POLICY EP- DISTANCE LEARNING POLICY.

Gail LoPresto made a motion to approve District Policy EP – Distance Learning Policy. Charity Avery seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EF- ATTENDANCE POLICY – DISTANCE LEARNING.

Gail LoPresto made a motion to approve revision to District Policy EF – Attendance Policy – Distance Learning. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH OSU-OKC FOR CONCURRENT COURSES TO BE OFFERED AT PUTNAM CITY, PUTNAM CITY NORTH AND PUTNAM CITY WEST HIGH SCHOOLS DURING THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT)

Gail LoPresto made a motion to approve Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:34 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Avery, aye; Sherrill, aye; Gibbs, aye.

 

SPECIAL BOARD OF EDUCATION MEETING
Thursday, August 20, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, August 20, 2020 at 6:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma.  The agenda and meeting notice were posted on Tuesday, August 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Cindy Gibbs called the meeting to order at 6:00 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; member, Gail LoPresto and Sandra Lemaster, board clerk. Member, Charity Avery was not able to attend the meeting.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF INTERVIEWING PERSONS AND DISCUSSING THE APPOINTMENT OF A PERSON TO FILL A VACANT BOARD SEAT NUMBER 3 PURSUANT TO 25 O.S. §307 (B) (1).

Gail LoPresto made a motion at 6:01 p.m. to enter into executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. §307 (B) (1). Jay Sherrill seconded the motion. Vote: LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 8:28 p.m., Cindy Gibbs acknowledged the board was returning to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION:  Board Members Jay Sherrill, Gail LoPresto, and Cindy Gibbs met in executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT PERSON TO FILL VACANT BOARD SEAT NUMBER 3.

This Item was tabled.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 8:29 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Sherrill, aye; Gibbs, aye.

 

SPECIAL BOARD OF EDUCATION MEETING
Monday, August 31, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, August 31, 2020 at 6:15 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma.  The agenda and meeting notice were posted on Thursday, August 27, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Cindy Gibbs called the meeting to order at 6:15 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; members, Gail LoPresto and Charity Avery and Sandra Lemaster, board clerk.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF INTERVIEWING PERSONS AND DISCUSSING THE APPOINTMENT OF A PERSON TO FILL A VACANT BOARD SEAT NUMBER 3 PURSUANT TO 25 O.S. §307 (B) (1).

Gail LoPresto made a motion at 6:16 p.m. to enter into executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. §307 (B) (1). Jay Sherrill seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 8:40 p.m., Cindy Gibbs acknowledged the board was returning to open session and requested the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION:  Board Members Jay Sherrill, Gail LoPresto, Charity Avery and Cindy Gibbs met in executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat Number 3 pursuant to 25 O.S. § 307 (B) (1).

No action was taken.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT PERSON TO FILL VACANT BOARD SEAT NUMBER 3.

Gail LoPresto made a motion to appoint Sky Collins to fill vacant Board Seat Number 3. Charity Avery seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 8:41 p.m. to adjourn. Charity Avery seconded the motion. Vote: Avery, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Tuesday, September 8, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 8, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 4, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and member, Gail LoPresto; Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others. Member, Charity Avery was absent.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHERADEE HURST – DIRECTOR OF COMMUNICATIONS.

Sheradee Hurst, Communications Director, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – SERVICE RECOGNITION FOR BECKY GOOCH.

Board President, Cindy Gibbs recognized Becky Gooch for her 12+ years of serving the district as a board member. Mrs. Gooch was presented with a framed piece of artwork that was created by a first grade student from Harvest Hills Elementary. District Elementary Art teacher, Kimberly Scott worked with the student at an art camp over the summer to design the artwork specifically for Mrs. Gooch. Members of Mrs. Gooch’s family were introduced and one of her daughters read a letter on behalf of the family honoring Becky’s service and how it positively impacted their family.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – OATH OF OFFICE FOR SKY COLLINS – BOARD SEAT #3.

Sandra Lemaster, Clerk of the Board of Education, administered the Oath of Office to Sky Collins who was recently appointed by the Board.

ITEM #5 – SUPERINTENDENT’S REPORT.

Welcome to Sky Collins, our newest board member. We are happy to have Sky join the Board to serve Putnam City students.  Putnam City has been a part of Sky’s life for decades; she is PC proud in so many ways.  We welcome her and look forward to the experience she brings to Putnam City.
Putnam City Schools began the 2020-2021 school year with Distance Learning and it created a memorable start for many.  Teachers and parents shared some of their creative first day experiences with us on social media.  It was heartwarming to see so many students joyfully learning with their district-issued device in their hands.  Many families created unique workspaces so students will have a dedicated space at home to do their schoolwork.  Some new first day of school traditions were shared too, including t-shirts designed with a Distance Learning theme.  Parents are to be commended for their efforts in making the first of day, and every day, of Distance Learning so special for kids. We enjoyed seeing the creativity of students and parents.
Teachers are also using creativity to develop new ways to teach.  But, Distance Learning has not been without its challenges.  A recent social media posting said, “Please be extra kind to your kids’ teachers because most of them are building the plane as they fly it.”  While our teachers are well trained in the delivery of Distance Learning, actually putting it into practice has been a totally different way of teaching.  We commend them for their hard work and all their efforts.
 We are very impressed at the many ways they are thinking outside the classroom and outside the box to give our students the best possible Distance Learning experience.  Before school began, teachers across the District picked up their laptops to begin their Distance Learning planning.  Thank you to PC patrons who made this possible with “The 2020 Bond.”  It has proved to be especially timely with Distance Learning. Funds from “The 2020 Bond” also made Putnam City Schools a one-to-one technology district making the transition to Distance Learning much more accessible for all PC students. We are grateful for these tools, and we are excited to see what teachers and students build with them next.

ITEM #6 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto thanked all the district administrators attending the meeting as well as all the site administrators, teachers and faculty for all their contributions toward the district’s Distance Learning Plan. She also welcomed Sky Collins to the board.

Sky Collins introduced her husband Travis Collins, whom she met at Mayfield Middle School. She said her story as a Putnam City student is similar to many of the district’s students and she said many teachers and administrators in the district impacted their path to success. She thanked Becky Gooch for her advocacy and commitment to the district. She expressed her excitement about serving on the board and looks forward to the future.

Jay Sherrill reiterated the board’s appreciation to Becky, saying that she has had an impact on his children and her strong leadership will be missed. He said he looks forward to working with Mrs. Collins and appreciates the qualities that she is bringing to the board. He thanked all the “fantastic” applicants for the board seat, saying that it was exciting to see so many people that care and were interested in volunteering to serve on the board.

Cindy Gibbs agreed with Mr. Sherrill’s comments, saying that it was difficult to select an appointee because there were so many excellent applicants. She said she was personally touched by Mrs. Collins’ history as a student of the district. She said she was also looking forward to serving with Mrs. Collins.

ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on August 17, 2020.
        b.    Minutes for special board meeting on August 20, 2020.
        c.    Minutes for special board meeting on August 31, 2020.
        d.    Purchase orders dated August 12, 2020 through September 2, 2020 inclusive for the 2020-2021 school year.
        e.    Financial Reports.
        f.    Activity Fund Cash Summaries.
        g.    Activity Fund Transfer List.
        h.    Obsolete and/or Surplus Items.
        i.    Renewal of AmeriCorps Grant Agreement for the 2020-2021 Fiscal Year. ($222,793.00 from 21-11-777 grant funded and $38719.32.00 from 21-11-000)
        j.    Renewal of Memorandum of Understanding with Oklahoma State University for placement of education students for student teaching for the 2020-2021 school year. (No cost to district)
        k.    Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the amended recommendation of employment of new personnel and reassignments as listed on Attachment A.  Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2020-2021 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.

Gail LoPresto made a motion to approve ratification of the 2020-2021 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes commended the Negotiations Team for working on the agreement, saying they did a very good job especially during a difficult time. Jay Sherrill said he appreciated both sides working together to make the process as easy as possible and it was evident that Putnam City functions well as a district.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF MEMBERS TO THE DISTRICT GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM FOR THE 2020-2021 SCHOOL YEAR.

Gail LoPresto made a motion to approve appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TRANSPORTATION OF HOMELESS STUDENTS FOR THE 2020-2021 SCHOOL YEAR.

Jay Sherrill made a motion to approve Transportation of Homeless Students for the 2020-2021 school year. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that this agreement is as a result of the McKinney Vento Act. The intent is that a homeless student who is no longer staying within district boundaries may continue to attend the school where they began the year. The agreement provides transportation services so the student’s education is not interrupted by having to change districts.

ITEM #12 – CONSIDERATION OF AND VOTE ON AMENDMENT TO TRANSPORTATION CONTRACT FOR 2020-2021 WITH FRANCIS TUTTLE CAREER TECHNOLOGY. (NO COST TO DISTRICT)

Gail LoPresto made a motion to amendment to Transportation Contract for 2020-2021 with Francis Tuttle Career Technology. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that Francis Tuttle Career Tech, which serves multiple districts, is currently conducting “in person” instruction. Since Putnam City is currently on the Distance Learning Plan, the amendment provides Francis Tuttle funding for Putnam City to offer door-to-door transportation service for district students that attend Francis Tuttle.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH KERR 3 ARCHITECTS FOR PUTNAM CITY NORTH HIGH SCHOOL NEW TENNIS CENTER PROJECT. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-285)

Jay Sherrill made a motion to approve contract between Owner and Architect with Kerr 3 Architects for Putnam City North High School New Tennis Center project. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked if there was a timeline for ground breaking for this project. Dr. Rhodes said approval of this item would allow the architects to begin formulating plans and a timeline. He said the board will also be asked to vote on a Tennis Center at Putnam City High School at a future meeting. The timing of that project has been delayed due to some challenges with the initial location and having to relocate where the facility will be placed on the campus.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF RED SKY CONSTRUCTORS AS CONSTRUCTION MANAGERS AT PUTNAM CITY NORTH HIGH SCHOOL FOR NEW TENNIS CENTER PROJECT. (5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-285)

Gail LoPresto made a motion to approve employment of Red Sky Constructors as Construction Managers at  Putnam City North High School for New Tennis Center project. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT OF A HIGH SCHOOL ASSISTANT PRINCIPAL PURSUANT TO 25 O.S. §307 (B)(1).

Gail LoPresto made a motion at 5:25 p.m. to enter into executive session for the purpose of employment/appointment of a high school assistant principal pursuant to 25 O.S. §307 (B)(1). Jay Sherrill seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #16 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 5:39 p.m., President, Cindy Gibbs acknowledged return to open session and requested the Board Clerk to record minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto and Sky Collins; Superintendent, Dr. Rhodes; Chief Officer of Human Capital, Patricia Balenseifen; Executive Director of Secondary Education, Shelly Roper; met in executive session for the purpose of discussing possible employment/appointment of a high school assistant principal pursuant to 25 O.S. §307 (B) (1).

No action was taken.

ITEM #17 – CONSIDERATION OF AND POSSIBLE VOTE ON MOTION TO EMPLOY/APPOINT A HIGH SCHOOL ASSISTANT PRINCIPAL.

Dr. Rhodes said the administrative team recommends Erin Mitchell for the position of high school assistant principal.

Jay Sherrill made a motion to approve the appointment of Erin Mitchell as a high school assistant principal. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:40 p.m. to adjourn. Sky Collins seconded the motion. Vote: LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, September 21, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 21, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 18, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Sky Collins and Gail LoPresto; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Charity Avery was absent.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DR. KEELY FRAYSER – EXECUTIVE DIRECTOR OF CURRICULUM, INSTRUCTION AND ASSESSMENT.

Dr. Keely Frayser, Executive Director of Curriculum, Instruction and Assessment, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was none.

ITEM #3 – SUPERINTENDENT’S REPORT.

Distance Learning has been a new experience for everyone involved, and we are grateful to our board members, administrators, teachers, support staff, and parents who have openly embraced a completely new way to educate our students, while keeping our students and staff safe.  We continue to monitor the Oklahoma county-by-county COVID-19 Alert Map, meanwhile we have been planning what a safe return to school will look like for our students and staff. In an effort to provide a safe and healthy balance, it seemed wise to develop a transition plan as we begin the process of in-person learning.

Beginning Monday, October 26, 2020 Putnam City Schools will implement a Transition Plan from Distance Learning to in-person learning with an A/B schedule and a mask requirement.  An A/B schedule means that 50% of our students will be on campus two days per week. The A schedule will be in-person Mondays and Tuesdays.  The B schedule will be in-person Thursdays and Fridays.  Wednesday will be a virtual learning day for all students. Students will be in virtual learning, the three days they are not on campus. This plan will allow for social distancing.
The Transition Plan will give students a campus experience, which they have not had since last March.  This plan is the safest way for our students to transition back to the classroom while also contributing to the social, emotional and mental wellbeing of our students.

We understand that parents will be anxious to know their student’s assigned letter and schedule.  We are currently doing the required planning to make those assignments. This process will take some time, but the goal is for families with multiple children, to have the same day of the week schedule. In the coming weeks, families will be contacted with their students’ assigned schedule once it is established.

Putnam City Schools will continue to make decisions based on the Oklahoma  COVID-19 Alert Map found at www.health.ok.gov   The question might be asked, “Would Putnam City Schools go back to a Distance Learning Plan?”  The answer is, “Yes”.  That would occur for the District if Oklahoma County finds itself in the category of Orange 2 or Red.   However, virtual learning days might be implemented at a school site, if the number of positive cases and/or student exposure require a quarantine.

Be watching our web page and social media pages for more information regarding the Return to Learn Transition Plan. There will be opportunities to submit questions and receive answers in scheduled virtual communication events this week.
 
PC Foundation:  We appreciate the Putnam City Foundation and all that they do to support the District.   They held their annual Golf Tournament today at the Greens Country Club, which was a huge success.  We appreciate the support from the community and specifically to all who participated in today’s Golf Tournament.  This annual event is one of the largest fundraisers of the Foundation.  Support of the Foundation means support for our teachers in projects and programs that help enhance learning opportunities for our students.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Sky Collins said she is happy about the weekly meal pick-up option. She gave kudos to Child Nutrition. Mrs. Collins has been picking up meals with her own children and is impressed with the staff.

Gail LoPresto thanked everyone for their hard work transitioning into in-person school. She said she admires the patience of parents and supports our teachers. Mrs. LoPresto said, “Everyone is doing a spectacular job.”

Jay Sherrill thanked Foundation board members and sponsors for their work on the fundraising golf tournament. Mr. Sherrill also said he is excited for his son to have a campus experience this year. Mr. Sherrill said teachers are working hard and daily tasks are fantastic. He also gave a shout out to all the program directors of all the extra-curricular programs.

Cindy Gibbs said she agrees teachers are working hard and she appreciates the grace that people are giving.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on September 8, 2020.
        b.    Purchase orders dated September 3, 2020 through September 16, 2020 inclusive for the 2020-2021 school year.
        c.    Financial Reports.
        d.    Updated July Activity Fund Cash Summaries.
        e.    Activity Fund Transfer List.
        f.    Obsolete and/or Surplus Items.
        g.    Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY21. (No Cost to District)
        h.    District Athletic Contracts:
                1.  Francis Tuttle Technology Center.
        i.    Secondary Contracts.
        j.    Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote: Collins, LoPresto, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A.  Gail LoPresto seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE NOTICE OF SCHEDULE OF REGULAR  BOARD MEETINGS FOR 2021.

Gail LoPresto made a motion to approve Notice of Schedule of Regular Board Meetings for 2021. Sky Collins seconded the motion Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked if public participation will continue to be held the same manner it is currently. It was acknowledged that public participation will continue as normal for all regular board meetings.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE ESTIMATE OF NEEDS FOR FISCAL YEAR 2020-2021.

Gail LoPresto made a motion to approve the Estimate of Needs for Fiscal Year 2020-2021. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH OKLAHOMA ATHLETIC CENTER FOR USE OF POOL FACILITIES FOR SWIM PRACTICE AND MEETS FOR ALL PUTNAM CITY HIGH SCHOOLS FOR THE 20-21 SCHOOL YEAR. ($16,896.00 FROM  21-11-005)

Gail LoPresto made a motion to approve Agreement with Oklahoma Athletic Center for use of pool facilities for swim practice and meets for all Putnam City high schools for the 20-21 school year. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said each year we look for a facility for our swim teams to use and that this particular facility, which was previously named Light House, is closer than previous facilities. He mentioned the fee and said it would be great to have our own facility someday. Jay Sherrill agreed with this comment.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH LINGO CONSTRUCTION FOR SERVICES OF PROGRAM MANAGER. (FEE TO BE PAID FROM BOND FUNDS.)

Gail LoPresto made a motion to approve Agreement with Lingo Construction for services of Program Manager.   Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said Laura Holmes, with Centers For Education Law, was in attendance to answer questions. He explained the typical AIA process and how modifications are made specifically for us. Gail LoPresto asked who the Program Manager will be. Dr. Rhodes explained Stan Lingo, owner of Lingo Contraction, who was involved with the Capps Middle School project and a graduate of Putnam City, will assign a specific Program Manager for the district. He said Mr. Lindo will also be highly involved in the projects.

Jay Sherrill wanted to make sure we were going to get the services needed with this plan. Dr. Rhodes said with the 2014 Centennial Bond and the 2020 Bond, there are so many projects and he believes this agreement will pay for itself and allow for consistency. He also stated that in situations where the program manager and the construction manager are the same, the program manager fee would be zero. Dr. Rhodes stated the cost of the program manager for the other projects would be paid out of Bond Funds.

Dr. Rhodes commented that Lingo Construction is highly reputable and is currently involved in updating the Crystal Bridge downtown.

Laura Holmes explained this was a different type of contract than normally seen and the goal is to make it more equitable for the district.

Board members asked if the projects would still go through the fair bidding process. They were assured there would be no change to the bid process. Dr. Rhodes confirmed that the agreement was for one year and would be reviewed for effectiveness before it would be submitted for renewal. Gail LoPresto asked what happens if the assigned person leaves. Dr. Rhodes said it would be a joint effort between Mr. Lingo and Putnam City to select a replacement. Board members commented that the Program Manager position was needed.

Cindy Gibbs said she previously met with Lingo Construction and commented “They would be acting as an advocate for Putnam City.”

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH SOUTHWESTERN CHRISTIAN UNIVERSITY FOR PLACEMENT OF EDUCATION STUDENTS FOR STUDENT TEACHING FOR THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT.)

Jay Sherrill made a motion to approve Memorandum of Understanding with Southwestern Christian University for placement of education students for student teaching for the 2020-2021 school year.  Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked if the University was helping with virtual learning. Dr. Rhodes verified they were.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY BC –  SAFETY PROGRAMS: SAFE SCHOOLS COMMITTEE; DISASTER PLANS AND SAFETY DRILLS; AND HEALTH AND SAFETY EMERGENCY.

Gail LoPresto made a motion to approve revision to District Policy BC – Safety Programs: Safe Schools Committee; Disaster Plans and Safety Drills; and Health and Safety Emergency. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes mentioned the next four items were based on current legislation.

Sky Collins asked a question regarding working with law enforcement agencies to create a safety plan. Dr. Rhodes said this new policy combines the Safe School Committee and the Health Safe for Fit School Committee. He said Chief Stout has been involved in all our Safe School Committee meetings. Laura Holmes explained the Emergency Management Plan and how schools are required to contact and coordinate with emergency management services and have a plan in place. Chief Stout verified we have plans in place.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY DA –  GENERAL PERSONNEL POLICIES: FELONY RECORD SEARCHES.

Gail LoPresto made a motion to approve revision to District Policy DA – General Personnel Policies: Felony Record Searches. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that all new employees employed since 2009 have had to go through a felony background check. He said the new revision states that employees, employed prior to this requirement, will need to do a one-time background check before they can renew their certification.  Dr Rhodes explained in order to not wait for everyone to go through this process, by the year 2022, employees will be required to have a background check on file, even it’s not yet time for their five year renewal.

Dr. Rhodes mentioned that Campus Police can do the fingerprinting and send it in to save employees a little money.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY EA –  GENERAL STUDENT POLICIES: SCHOOL CALENDAR; AND SCHOOL DAY.

Gail LoPresto made a motion to approve revision to District Policy EA – General Student Policies: School Calendar; and School Day. Sky Collins seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes stated this policy revision is to give the Superintendent the authority to make short term adjustments to the school calendar, only in cases of safety issues, such as COVID-19. Laura Holmes clarified the legislation is trying to incorporate what was approved back in March to policy. Gail LoPresto asked about the March approval and Dr. Rhodes explained that approval expired and was in effect only during time the Governor had declared a State of Emergency. Mrs. LoPresto had other questions regarding the A-B schedules and distance learning plan. Dr. Rhodes clarified the school board voted on the policy, but the administration made the plan. Dr. Rhodes said school boards can vote on the distance learning plan if they choose, but the State School Board Association states it’s the policy that is adopted by the board.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO DISTRICT POLICY ED – GRADING, PROMOTION, RETENTION, AND GRADUATION: GRADING; AND READING SUFFICIENCY ACT: DYSLEXIA SCREENING.

Gail LoPresto made a motion to approve revision to District Policy ED – Grading, Promotion, Retention, and Graduation: Grading; and Reading Sufficiency Act: Dyslexia Screening. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained this revised policy adds the dyslexia screening. He said it begins school year 2022-2023, and mandates if a student is falling behind or below grade level in kindergarten through third grade, they would be tested.

ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:35 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

 

REGULAR BOARD OF EDUCATION MEETING
Monday, October 5, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 5, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 2, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill and members, Gail LoPresto, Sky Collins and Charity Avery; Superintendent Dr. Fred Rhodes; Tina Losawyer, board clerk; and others.

ITEM #1 – MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – SHELLY ROPER – EXECUTIVE DIRECTOR OF SECONDARY EDUCATION.

Shelly Roper, Executive Director of Secondary Education, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – PUBLIC PARTICIPATION.

Cristy Gosset, a teacher and a parent of Putnam City students thanked the Board for the decision to virtually learn and keep safety a priority. She is grateful for the decision. Ms. Gosset appreciated the efforts of elective teachers supporting students and providing supplies.

ITEM #3 – SUPERINTENDENT’S REPORT.
In an effort to meet the mental health needs of our students, Putnam City Schools has assembled the Healing, Attachment, and Resiliency Team (HART). This is a team to support schools in making students feel safe, connected, hopeful, and ready to learn.  All PC Schools are pushing out social-emotional learning lessons and curriculum.  Counselors are giving resources on food pantry information, suicide, and virtual mental health.  All school counselors are sending out counseling and guidance lessons to their students. We are hopeful this will help meet the needs of students who might need these resources. Thank you to all PC employees involved in this program.

Putnam City Schools has released a video answering some of the specific questions from parents about the A/B Transition Plan.  Naturally parents are curious about some of the daily procedures, COVID safety protocols, and what school will look like with an A/B schedule.  We have read your questions and answered the most asked questions in the A/B Transition Plan Forum video.  Since the recording of that video, the Oklahoma State Department of Education has revised the academic portion of their COVID protocols.  The new language allows for Putnam City Schools to continue the A/B schedule even in Orange 2.  That is an update to note while watching the video.  You can view the video on our YouTube page www.youtube.com/putnamcityisd.

Our Child Nutrition department is now offering a once a week, evening pick-up service in addition to feeding children daily Monday through Thursday.  Child Nutrition is serving a week’s worth of breakfasts and lunches.  You must pre-register for this service on our web site under “free meals.”  Thank you to the many Child Nutrition employees who have made this service possible.  The first week, 500 families signed up for the weekly, evening pick-up service. The second week of the service, over 10,000 meals were served. In September, 83,000 meals were served to students. Parents continue to praise the Child Nutrition staff for their hard work and positive attitudes each week.

ITEM #4 – COMMENTS BY BOARD MEMBERS.

Charity Avery said she is thankful for all of the decisions administrators are making during COVID. She said she has concerns about students returning, but is confident the administration will do what is necessary to ensure the safety of everyone. She said her daughter is excited to go back to school.

Sky Collins said she wants to celebrate the great things Putnam City is doing during Distance Learning. She also said she appreciates everyone’s hard work.

Gail LoPresto said it is National Principals’ and Teachers’ Week. She thanked all of our wonderful principals and teachers. She also thanked Child Nutrition for all the services and free meals they are providing. Mrs. LoPresto said she has seen the long lines.

Jay Sherrill said he appreciates everyone adapting, understanding, and making appropriate decisions. Mr. Sherrill thanked everyone for their hard work.

Cindy Gibbs said her family has been touched by COVID and that it changes your perspective. She praised the efforts of the Putnam City staff, including Ashley Hoggatt and Brenda Davis for helping a Putnam City family in need. Mrs. Gibbs also shared that she works in a different district and the A-B schedule is working very well. She is confident everyone will do a great job and will be happy to be back.

Board members thanked Cristy Gossett for coming to speak and for her comments.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on September 21, 2020.
        b.    Purchase orders dated September 17, 2020 through September 29, 2020 inclusive for the 2020-2021 school year.
        c.    Financial Reports.
        d.    Activity Fund Cash Summaries.
        e.    Activity Fund Transfer List.
        f.    Elementary Contracts.
        g.    Retirements and resignations as listed on Attachment A.

Gail LoPresto  made a motion to approve the consent agenda. Jay Sherrill seconded the motion. Vote:  LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote:  LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.

Sky Collins commented she is very sad to see some of these teachers go.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH C.A.R.E. FOR CHANGE FOR COUNSELING SERVICES AT PUTNAM CITY NORTH HIGH SCHOOL FOR THE 2020-2021 SCHOOL YEAR. (NO COST TO DISTRICT)

Charity Avery made a motion to approve Memorandum of Understanding with C.A.R.E. For Change for Counseling Services at Putnam City North High School for the 2020-2021 school year. Jay Sherrill seconded the motion. Vote:  LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes said this is an agency that comes into our schools and works with our high school counselors to identify students that may need extra counseling. He said typically they meet with students on site, and that it’s a parental choice.

Sky Collins mentioned she spoke with Mrs. Tyrea Craig, Putnam City’s District Equity Coordinator, earlier in the day and thanked her for her vision on these types of services and championing her Justice plan.

ITEM #8 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:15 p.m. to adjourn. Jay Sherrill seconded the motion. Vote:  LoPresto, aye; Avery, aye, Collins, aye; Sherrill, aye; Gibbs, aye.

 

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, October 12, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, October 12, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, October 9, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Cindy Gibbs called the meeting to order at 5:05 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; member, Sky Collins; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk. Members Charity Avery and Gail LoPresto were absent.

ITEM #2 – BOARD TO CONDUCT A WORK SESSION TO DISCUSS COLLABORATIVE EFFORT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY FOUNDATION TO SERVE AND SUPPORT THE DISTRICT, STUDENTS AND THEIR FAMILIES. NO ACTION WILL BE TAKEN.

Board members from both entities introduced themselves. Those participating from the Putnam City Foundation Board included: DiAnne Bryant, Chair; Jennifer Seal, President; and Members: Jessica Sherrill, Charmaine Osborne, Paul Hurst, Brooke Martin, Steve Thompson, John Milner, Roger Cude, John Whitaker and Michael Leake.

Foundation President, Jennifer Seal, gave a brief overview of the programs that the Foundation offer to support the district. Programs include:

•    Scholarships for both teachers and students.
•    Employee Recognitions – Teacher of the Year, Golden Apple and Superstar Teachers.
•    Community and Schools Together (CAST) a new program to partner community leaders and resources with schools in their area.
•    Yes! Grants providing resources to teachers to enhance educational opportunities for students.
•    Core programs – STEM Labs in 13 schools, English Language Adult Literacy and Early Birds School Readiness Program.
•    CareShare program providing Christmas gifts, coats and/or shoes to more than 1,200 students last year. This year CareShare has an option to sign up to donate bicycles to students in need.

Mrs. Seal also reported that the Foundation had provided personal protective equipment/safety kits to district staff this year due to the pandemic.

DiAnne Bryant mentioned that having a combined meeting between the two boards was one of the goals in the Foundation’s strategic plan and the belief is that by building relationships that the boards will be stronger together in serving the students of the district.

Members from both boards brainstormed ways the boards could support each other and the district.  Ideas discussed included:

•    Sharing social media posts to increase awareness and visibility within the public and with each board members circle of influence.
•    Promoting the Friends of the Foundation program which assists with fundraising and sponsorship opportunities when community and business leaders see strong participation of staff in the program.
•    Communicating developing needs of the students within the district so that the Foundation can assist in being responsive to those needs in a timely manner.

Dr. Fred Rhodes said that he is appreciative of the Foundation’s support and he reflects on them as providing fresh ideas to meet the changing needs of district students. He said the role of the Putnam City administrators is remove the roadblocks of the teachers as they are on the frontlines, leading the way in serving the students. He said he appreciates the heart of the Foundation and its members. He said the district took into consideration many factors in the decision to return to on campus learning with the A/B schedule scheduled to begin on October 26th.

Jay Sherrill commented that he feels the Foundation has provided opportunities for innovation in curriculum and educational opportunities for students. He suggested that if there are multiple applications for Yes! Grants for similar materials, that the board might need to look at funding those requests thereby freeing up the Foundation to support other requests.

Cindy Gibbs asked about Putnam City board members attending Foundation board meetings. Jennifer Seal said the Foundation board meets every other month and the next meeting is virtual and is scheduled for November 19th.

Sky Collins inquired about the CAST program. Jennifer Seal said the Foundation would welcome a member of the Putnam City Board to serve on that committee.

John Whitaker asked if Putnam City could benefit from additional PPE resources that Flintco could provide. Dr. Rhodes said the district would gratefully accept the donation of safety supplies.

Jennifer Seal thanked the Putnam City board members for their time in participating in the joint meeting and building stronger relationships to better serve the students and patrons.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion to adjourn at 5:57 p.m. Sky Collins seconded the motion. Vote: Sherrill, aye; Collins, aye; Gibbs, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, October 19, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 19, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, October 15, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Gail LoPresto, Charity Avery and Sky Collins. Superintendent Dr. Fred Rhodes; Sandy Lemaster, board clerk; and others.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CORY BOGGS – EXECUTIVE DIRECTOR OF INFORMATION TECHNOLOGY.

Cory Boggs, Executive Director of Information Technology, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – INFORMATION AND STAFF REPORTS:

          Cancer Fund Drive & Donation to OMRF – Dr. Dick Balenseifen, District Athletic Director

Dr. Dick Balenseifen reported that many fundraising activities at the schools were cancelled due to COVID-19; however, the district was still able to donate $50,000 to Oklahoma Medical Research Foundation. Zebba Mortazavi accepted the donation on behalf of OMRF. Will Rogers Elementary School, Western Oaks Middle School and Putnam City North High School earned the most for cancer research during the 2019-2020 school year.

         Budget Hearing – Shannon Meeks, Chief Financial Officer

Chief Financial Officer, Shannon Meeks presented the 2021 budget to the Board. Fiscal year 2021 is projected to end with a general fund balance of $5,669,716.00, or 3.56% of current year revenue. This is $6.78 million less than the general fund balance at the beginning of the year.  The ending general fund balance is essentially the “savings account” for the district. Mr. Meeks said the size of the fund balance dictates the speed of response when unexpected events impact the budget. The budget projects a $5.2 million decrease in state aid, $900,000 reduction in motor vehicle collections and $490,000 less interest earned.  Meeks explained that efforts are being made to reduce expenditures. For example, department budgets have been reduced by $960,000. Other areas impacting the budget include a projected savings of $350,000 in fuel costs, $200,000 reduction in cost of substitutes and an increase of approximately $1.65 million in property taxes and millage levy.

There will be an action item included on the November 2, 2020, board agenda so that board members may record their vote. Mr. Meeks explained that the budget was prepared with a conservative approach and with the assumption that every dollar expensed would be spent and that each staff position would be filled. The budget will be reviewed again once the state mid-year allocations are communicated.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

As previously announced, Putnam City Schools will implement the Transition Plan beginning Monday, October 26, one week from today.  The Transition Plan means that students will be attending school, with in-person learning, two days each week and they will have three days of virtual learning each week, following the A/B schedule.

Families received e-mails over Fall Break with their A/B assignments.  Putnam City Schools wanted parents to receive this information as soon as possible. A/B schedules and A/B assignment maps are also posted on the District website at www.putnamcityschools.org/ab.  A new interactive feature is coming soon for parents to input their address and pinpoint A/B designation.

The A/B schedule is intended to equally divide students, taking into consideration class size, teachers’ class schedules, and social distancing.  School principals are available to answer questions regarding A/B assignment or questions regarding their child’s transition.
Teachers will be contacting families this week, before the Transition Plan begins, to connect with students once more, prior to in-person instruction.  We look forward to welcoming students back to the building in the safest way possible as we begin A/B schedules on Monday, October 26th.   Please continue to check our website and social media for updates.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Charity Avery said she was proud of Putnam City’s donation to OMRF. She also thanked everyone for all the hard work this school year. She said she is looking forward to the transition to the A/B schedule for the district.

Sky Collins thanked everyone that has contributed to the transition and stated that students are excited to be returning to schools and that she is confident in the preparations. She thanked Jennifer Seal with the Putnam City Foundation for inviting her to join the CAST committee. Communities and Schools Together (CAST) is a new initiative developed by the Foundation to provide “wrap around” support for students and their families. Mrs. Collins said she is excited to be a part of the CAST committee.

Gail LoPresto said she supports students returning to campuses on the A/B schedules and thanked all those involved in the transition process. She said that families are happy to have students returning to the classroom experience.

Jay Sherrill thanked the Putnam City Foundation for coordinating a recent joint board member meeting to discuss ways the boards could support each other and the students of the district. He said that the district and staff have demonstrated flexibility and adaptability second to none. He confirmed that the map on the district website providing information on A/B schedules had been corrected so patrons have access to the correct information.

Cindy Gibbs also appreciated the joint board meeting and brainstorming work session with the Foundation. Mrs. Gibbs is excited for students to return to the buildings and grateful to everyone for their efforts, saying patrons don’t understand how hard the staff have worked on behalf of the students.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

        a.    Minutes for regular board meeting on October 5, 2020.
        b.    Minutes for special virtual board meeting on October 12, 2020.
        c.    Purchase orders dated September 30, 2020 through October 13, 2020 inclusive for the 2020-2021 school year.
        d.    Financial Reports.
        e.    Activity Fund Cash Summaries.
        f.    Activity Fund Transfer List.
        g.    Obsolete and/or Surplus Items.
        h.    Elementary and Secondary Contracts.
        i.    Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda.  Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION FOR THE PUTNAM CITY SCHOOL DISTRICT ANNUAL ELECTION TO THE OKLAHOMA COUNTY ELECTION BOARD.

Jay Sherrill made a motion to approve Resolution for the Putnam City School District Annual Election to the Oklahom County Election Board. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes explained that there will be two seats on the election in 2021 – seat one (1) and seat three (3) which is for the unexpired term that was vacated in July by Becky Gooch.  Sky Collins was recently appointed by the board to fill the seat until the election. Mrs. Collins has indicated that she plans to run for seat three (3).

Dr. Rhodes also said if there are 3 or more candidates for each seat, there would be a primary election on February 9, 2021. If there are 3 or more candidates and one candidate does NOT get more than 50% of the vote, the general election would be held on April 6, 2021. Should there be 2 or fewer candidates, the election would still not be decided until the April 6th general election.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT A SEALED PACKAGE CONTAINING A PETITION FOR RECOGNITION OF AN EMPLOYEE BARGAINING UNIT.

Gail LoPresto made a motion to accept a sealed package containing a petition for recognition of an employee bargaining unit. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Laura Holmes, district legal counsel, indicated that she was in receipt of the sealed package petitioning for recognition of an employee bargaining unit.  

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO DIRECT THE SUPERINTENDENT TO FILE A PETITION IN THE DISTRICT COURT OF OKLAHOMA COUNTY CALLING FOR A SECRET BALLOT ELECTION.

Gail LoPresto made a motion to direct the Superintendent to file a petition in the District Court of Oklahoma County calling for a secret ballot election. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

Laura Holmes, district legal counsel, indicated that she would be filing the petition on behalf of the Superintendent.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING POSSIBLE EMPLOYMENT/APPOINTMENT OF AN EXECUTIVE DIRECTOR OF OPERATIONS PURSUANT TO 25 O.S. §307 (B) (1) AND (B) (7).

At 5:48 p.m., Gail LoPresto made a motion to enter into executive session for the purpose of discussing possible employment/appointment of an executive director of operations pursuant to 25 O.S. §307 (B) (1) and (B) (7). Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – ACKNOWLEDGE RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

At 6:26 p.m., Cindy Gibbs, acknowledged the board returned to open session and asked the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; Superintendent, Dr. Rhodes and Chief Officer of Human Capital, Patricia Balenseifen; met in executive session for the purpose of discussing possible employment/appointment of an executive director of operations pursuant to 25 O.S. §307 (B) (1) and (B) (7).

No action was taken.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN EXECUTIVE DIRECTOR OF OPERATIONS.

Dr. Rhodes said the administrative team recommendation for Executive Director of Operations is Shbrone Brookings.

Charity Avery made a motion to approve appointment of Shbrone Brookings as Executive Director of Operations. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #15 – DISCUSSION AND VOTE ON THE EMPLOYMENT OF ANTHONY L. CHILDERS AS ATTORNEY TO ADVISE THE BOARD OF EDUCATION DURING THE HEARING.

Gail LoPresto made a motion to employ Anthony L. Childers as attorney to advise the Board of Education during the termination hearing for Daniel Hamilton. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

The contract provides for Mr. Childers to serve as the attorney to advise the board during the executive session in regards to the termination hearing.

ITEM #16 – DISCUSSION AND VOTE ON ANY RESIGNATION RECEIVED FROM DANIEL HAMILTON.

District legal counsel, Laura Holmes indicated that the district had not received a resignation from Daniel Hamilton. No motion needed.

ITEM #17 – IF NO RESIGNATION RECEIVED, DISCUSSION AND VOTE ON MOTION TO RECEIVE SUPERINTENDENT’S RECOMMENDATION FOR TERMINATION OF DANIEL HAMILTON (“EMPLOYEE”).

Jay Sherrill made a motion to receive Superintendent’s recommendation for termination of Daniel Hamilton (“Employee”). Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #18 – CONDUCT HEARING ON SUPERINTENDENT’S RECOMMENDED TERMINATION USING THE FOLLOWING ORDER OF PROCEDURE:

        A.    Opening Statement by Superintendent.
        B.    Opening Statement by Employee.
        C.    Presentation of Superintendent’s evidence and testimony followed by cross-examination of witnesses by Employee.
        D.    Questions by Board Members.
        E.    Presentation of Employee’s evidence and testimony followed by cross examination of witnesses by Superintendent.
        F.    Questions by Board Members.
        G.    Closing Argument by Superintendent.
        H.    Closing Argument by Employee.

The employee, Daniel Hamilton, did not appear at the hearing. District counsel, Laura Holmes presented evidence to the board of education detailing Mr. Hamilton’s history of excessive absences and periods of no call/no show. Ms. Holmes also presented into evidence the Putnam City District Policy DE which indicates cause for termination of a support employee. Excessive unexcused absences or lateness is listed as a cause for termination.

Board members reviewed the district communication with Mr. Hamilton as documented in the evidence provided.

ITEM #19 – DISCUSSION AND VOTE ON A MOTION TO CONVENE IN EXECUTIVE SESSION TO DISCUSS THE RECOMMENDED TERMINATION OF DANIEL HAMILTON PURSUANT TO 25 O.S.§307 (B) (1).

At 6:38 p.m. Jay Sherrill made a motion to convene in executive session to discuss the recommended termination of Daniel Hamilton pursuant to 25 O.S. § 307 (B) (1). Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, nay; Sherrill, aye; Gibbs, aye.

Gail LoPresto inquired if it was required for the board to move into executive session since the employee was not in attendance for the hearing. Attorney, Anthony Childers advised that it was not necessary but was at the board’s discretion.

ITEM #20 – DISCUSSION AND VOTE ON A MOTION TO RECONVENE IN OPEN SESSION.

At 7:02 p.m., Jay Sherrill made a motion to reconvene in open session. Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #21 – ANNOUNCEMENT OF MINUTES OF EXECUTIVE SESSION.

MINUTES OF EXECUTIVE SESSION: Board members, Jay Sherrill, Cindy Gibbs, Gail LoPresto, Charity Avery and Sky Collins; and Attorney Anthony L. Childers met in executive session to discuss the recommended termination of Daniel Hamilton pursuant to 25 O.S. §307 (B) (1).

No action was taken.

ITEM #22 – DISCUSSION AND VOTE REGARDING FINDINGS OF FACT WITH RESPECT TO RECOMMENDED TERMINATION.

Findings of Fact

        1.    Putnam City Schools (“District”) employed Daniel Hamilton in August of 2015 as a custodian. He has continued to be employed in that position.

        2.    Mr. Hamilton has a history of excessive absences, including periods of no call/no show in 2018 prior to any work related injury.

        3.    After the conclusion of his workers’ compensation claims and other absences due to his medical condition, Mr. Hamilton was released to return to work on July 20, 2020. He did not report to work that day. He called to report that he had a doctor’s appointment and would report to work afterwards but never showed up for work.

        4.    On July 21, 2020, Mr. Hamilton reported to work for a few hours and then left. He reported to Stephanie Choate that he would be out of work for the rest of the week because he did not have a ride to work.

        5.    Mr. Hamilton did not report to work at any time after July 21, 2020 and did not call to report his absences.

        6.    On August 3, 2020, Patty Balenseifen, Chief Officer of Human Capital, recommended Mr. Hamilton’s termination based on his failure to report to work and/or to call and report his absences. Mr. Hamilton received the letter on August 8, 2020 and requested a hearing before the Board of Education.

        7.    Mr. Hamilton was notified of a hearing set for October 19th, via letter which was hand delivered.

        8.    District policy DE lists causes for termination including excessive unexcused absences from work. By Chief Stout, Putnam City Police Department, he reported that he would be in attendance yet failed to appear.

Conclusions

Based on the evidence provided by the Administration, Mr. Hamilton has had excessive unexcused absences and has exhibited a pattern of such absences. It is the conclusion of the Board of Education that Daniel Hamilton be terminated from his employment because of his excessive unexcused absences.

Cindy Gibbs made a motion to accept the following findings of fact with respect to the recommended termination. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #23 – DISCUSSION AND VOTE REGARDING THE RECOMMENDED TERMINATION.

Charity Avery made a motion to accept the recommended termination of Daniel Hamilton based on the findings of fact. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #24 – DISCUSSION AND VOTE ON MOTION TO INSTRUCT THE SUPERINTENDENT TO NOTIFY DANIEL HAMILTON OF THE BOARD’S DECISION INCLUDING THE BASIS OF THE DECISION AND THE FINDINGS OF FACT BY CERTIFIED MAIL, RETURN RECEIPT REQUESTED.

Gail LoPresto made a motion to instruct the Superintendent to notify Daniel Hamilton of the Board’s decision including the basis of the decision and the findings of fact by certified mail, return receipt requested. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:07 p.m. to adjourn.  Charity Avery seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

SPECIAL BOARD OF EDUCATION VIRTUAL MEETING
Monday, October 26, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met via video conference in special session Monday, October 26, 2020 at 5:00 p.m. The agenda and meeting notice were posted on Friday, October 23, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Cindy Gibbs called the meeting to order at 5:00 p.m.
Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; members, Gail LoPresto, Charity Avery and Sky Collins; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk.

ITEM #2 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Jay Sherrill made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion to adjourn at 5:02 p.m. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; LoPresto, aye; Sherrill, aye; Gibbs, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, November 2, 2020    

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 2, 2020 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 30, 2020 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: President, Cindy Gibbs; Vice-President, Jay Sherrill; and members, Charity Avery and Sky Collins. Superintendent, Dr. Fred Rhodes; Tina Losawyer, board clerk; and others. Member, Gail LoPresto was absent.

ITEM #1 –MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – CHIEF MARK STOUT, CAMPUS POLICE

Chief Mark Stout, Campus Police, led the Pledge of Allegiance and Moment of Silence.

ITEM #2 – INFORMATION AND STAFF REPORTS:
        Safety & Security Report – Chief Mark Stout, Campus Police

Chief Mark Stout presented the Annual Safety and Security Report. He shared how all elementary school sites have been impacted with the following 2020 bond projects the PC Police Department has implemented over the past 8 months:
•    Replaced Security Cameras in 15 Elementary School Sites
•    Installed 400 New Cameras
•    Installed 18 New Security Vestibule Intercoms
•    Installed 15 New Access Control Doors

Chief Stout said regarding Capps Middle School, security was mindful from the beginning planning stages. The following security systems are currently in place at Capps:
•    75 Cameras have been installed with 100+ views
•    Unique Access Control System, Teachers do not have keys.
•    Alarm System to Protect Entire Property

Regarding HALO devices, Chief Stout shared that 45 devices have been installed in our district, primarily in middle and high schools. They detect banned activities such as vaping, drugs, key word detection - also known as 911 help requests, gunshot and aggression alerts. He explained that if an activity is detected, an alarm goes off and instantly sends out text message, as well as emails with details to principals. Chief Stout said HALO devices have been very effective and that we’ll be adding more as time goes along.

Chief Stout spoke of facial recognition and said we will be starting a new pilot program soon that addresses weapon recognition. Also mentioned was updating all of our site maps and the steps that are being taken to do so. He said these new maps will be used for fire drills and to be able to effectively communicate with local agencies in the event of an emergency.

In closing, Chief Stout said Campus Police is involved in continuous ongoing diversity and special needs training as well as training for alternative uses of force, firearm qualifications and effective use of body cams.
Listed below are upcoming projects the PC Police Department will be working on:
 
•    High School and Middle School Security Vestibule Intercoms
•    Addressing Camera Locations at High Schools and Middle Schools
•    More Halo Devices

•    Added Access Control Doors
•    Security Parts of Bond Construction Projects.

The board thanked Chief Stout for his presentation.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

Oddly enough, it seems as though the phrase “unprecedented times” is becoming even more commonplace. Weekly, if not daily, we find ourselves making adjustments due to the COVID-19 virus, and then we experience a major power outage due to an unusual October ice storm across our state. While we first thought our students could learn virtually, within a brief time, we learned of more and more power outages in District buildings and the homes of our students and teachers. These power outages affected whether we could deliver virtual learning. However, it also affected our campuses. Downed trees blocked roadways, parking lots, sidewalks, and entrances. Power outages also affected related services such as transportation and food service. The hub of the control center at transportation had no power. Food service employees did their best to quickly transport food from refrigerators and freezers in school buildings to the PC Center where equipment was backed up with a generator. Some food could not be saved, and now employees have been in the process of discarding food and replenishing supplies at sites as power has been restored. Our maintenance department has been busy during the last few days evaluating heating units and electrical sources to ensure our buildings have heat. To all who have been working non-stop during this latest storm, we thank you! Thank you for your dedication to our students, families, and entire school community.
 
We are pleased to announce that students on the “A” schedule will report in-person tomorrow at all schools, except three. Due to power outages, Central Elementary, Windsor Hills Elementary, and Mayfield Middle School will have a virtual learning day.
At the last school board meeting, Shannon Meeks, Chief Financial Officer, conducted the Budget Hearing and presented the 2021 Budget showing the projected Fund Balance to be $5,669,716.00, or 3.56% of current year revenue. The budget projects a $5.2 million decrease in state aid, $900,000 reduction in motor vehicle collections and $490,000 less interest earned. The Administration Team has been working on resolutions to these reductions in revenue. Additionally, we find the District no different than other public schools across the state and across the nation with a reduction in the number of students enrolled. The COVID-19 virus has reduced student enrollment in public schools, unlike any other time in our nation’s history. Locally, we find ourselves with over 1,800 fewer students than this time last school year. It’s important to note, that personnel make up 88% of the entire budget of the PC school district. Delaying reductions in current spending will only become more problematic as we progress through the school year and look ahead to the next school year. To help with reductions in personnel, we are working with legal counsel and exploring options to offer some type of incentive for those eligible for retirement. Please know we will keep employees and patrons informed of the District’s financial situation. The Putnam City School District has a strong reputation for being well managed, financially stable, transparent and efficient. This stewardship is what our patrons have come to expect and rightfully deserve. Working together, we will weather this storm and be stronger in the future.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Charity Avery said she appreciates the inclement weather days, and thanked everyone for their hard work during the ice storm and power outages. She shared she hopes her daughter will get to do in-person school soon.  Mrs. Avery congratulated Mr. Shbrone Brookings on his new position.

Sky Collins said, “It was not the week we planned, but we rose to the challenge.” Mrs. Collins thanked the District for the communication during the week and that her family appreciated the inclement weather days. She said, “Last week was hard, but the challenge was met.”

Jay Sherrill echoed the same sentiment and wants everyone to know how much the board appreciates those who will be involved in cleanup effort over the next few weeks. He also said inclement weather days are a difficult choice. Mr. Sherrill said it impacts many things including teacher negotiated agreement days, as well as face time with curriculum for students and teachers. Mr. Sherrill said thank you for the transparency on the budget, and issues caused by a decrease in enrollment because of COVID. He said, “We have to understand what we have and make adjustments to that.”

Cindy Gibbs said Gail LoPresto is still without power. Mrs. Gibbs said there are 2,020 reasons why this year has been discouraging, hard and frustrating.  She said that driving by our schools, the devastation to the landscaping is hard to look at. She challenged Mr. Shbrone Brookings, Executive Director of Operations, to come up with a creative way to fix this problem. She mentioned she watched a whole neighborhood near Harvest Hills come together and clean up one another’s yard.

Mr. Brookings assured Mrs. Gibbs there was a plan in place.

Cindy Gibbs commented that when these kids are adults they will look back on this with all these memories.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

       a.    Minutes for regular board meeting on October 19, 2020
       b.    Minutes for special virtual board meeting on October 26, 2020
       c.    Purchase orders dated October 14, 2020 through October 26, 2020 inclusive for the 2020-21school year.
      d.    Financial Reports.
      e.    Obsolete and/or Surplus Items.
      f.    Renewal of Contract with Premiere K9 Services for Detection Services for 2020-2021 school year. ($5,000.00 from 21-11-005)
      g.    Renewal of Contract with Northwest Optimist for use of soccer fields for practice facilities by Putnam City High School. ($3,500 from 21-11-066)
      h.    District Athletic Contracts: These are an addendum to Terms of Service for additional software licenses, services and hardware to permit the rights for video subscription and equipment for all indoor athletics.
             1.    Agile Sports Technologies, Inc. dba Hudl  - Putnam City High School ($1,351.00 from 21-11-066)
             2.    Agile Sports Technologies, Inc. dba Hudl - Putnam City West High School ($5,500 from 21-11-066)
      i.    Elementary and Secondary Contracts.
      j.    Retirements and resignations as listed on Attachment A.

Jay Sherrill made a motion to approve the consent agenda.  Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Charity Avery made a motion to approve the recommendation of employment of new personnel and reassignments as listed on Attachment A. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FISCAL YEAR 2020-2021 OPERATING BUDGET.

Jay Sherrill made a motion to approve Fiscal Year 2020-2021 Operating Budget. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Cindy Gibbs thanked Shannon Meeks, Chief Financial Officer, for the budget.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CLEARWATER ENTERPRISES CHANGE OF SERVICE LOCATION FOR NEW CAPPS MIDDLE SCHOOL. (NO COST TO DISTRICT)

Charity Avery made a motion to approve Clearwater Enterprises Change of Service Location for new Capps Middle School. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH LWPB ARCHITECTS FOR ROLLINGWOOD ELEMENTARY INTERIOR RENOVATION PROJECT. (8% OF CONTRACTED CONSTRUCTION AMOUNT FROM    21-79-171)

Jay Sherrill made a motion to approve contract between Owner and Architect with LWPB Architects for Rollingwood Elementary interior renovation project.  Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Cindy Gibbs asked if this was from the new bond. Dr. Rhodes confirmed this was true, it’s from the 2020 bond. Jay Sherrill requested the board to be given a rendering when it comes to bond projects. Dr. Rhodes agreed to and commented this just gets things started. Cindy Gibbs said the board appreciates an email or rendering to remind them of which bond the project is for.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF POPE CONTRACTING INC. AS CONSTRUCTION MANAGERS AT ROLLINGWOOD ELEMENTARY FOR INTERIOR RENOVATION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM    21-79-171)

Charity Avery made a motion to approve employment of Pope Contracting Inc. as Construction Managers at Rollingwood Elementary for interior renovation project. Jay Sherrill seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT BETWEEN OWNER AND ARCHITECT WITH MA+ ARCHITECTS FOR WESTERN OAKS MIDDLE SCHOOL INTERIOR RENOVATION PROJECT. (7% OF CONTRACTED CONSTRUCTION AMOUNT FROM    21-79-171)

Charity Avery made a motion to approve contract between Owner and Architect with MA+ Architects for Western Oaks Middle School interior renovation project. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Dr. Rhodes commented the most recent project MA+ Architects completed for us was the Kirkland Elementary parking lot. He said we are also recommending them because they “blew us away” with the design and great job they did on their newest project, Positive Tomorrow’s.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF GLOBE CONSTRUCTION CO. AS CONSTRUCTION MANAGERS AT WESTERN OAKS MIDDLE SCHOOL FOR INTERIOR RENOVATION PROJECT. (5.5% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-171)

Charity Avery made a motion to approve employment of Globe Construction Co. as Construction Managers at Western Oaks Middle School for interior renovation project. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF LINGO CONSTRUCTION SERVICES AS CONSTRUCTION MANAGERS AT WILL ROGERS ELEMENTARY FOR HVAC REPLACEMENT PROJECT. (6% OF CONTRACTED CONSTRUCTION AMOUNT FROM 21-79-259)

Jay Sherrill made a motion to approve employment of Lingo Construction Services as Construction Managers at Will Rogers Elementary for HVAC replacement project. Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.

Jay Sherrill asked if this was because the system is old.  Dr. Rhodes confirmed it’s the original from 1983.

ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Jay Sherrill made a motion at 5:34 p.m. to adjourn.  Sky Collins seconded the motion. Vote: Avery, aye; Collins, aye; Sherrill, aye; Gibbs, aye.