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Jan. 7, 2019

REGULAR BOARD OF EDUCATION MEETING


Date:   Monday, January 7, 2019
Time:    5 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

  1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Putnam City High School.

  2.   Public Participation.
    
  3.   Information and Staff Reports:
              Child Nutrition Report – Chef Dwane Drake – Sodexo
              College Readiness Report/Drop Out Report – Rick Croslin – Executive Director Secondary Education

  4.   Superintendent’s Report.

  5.   Comments by Board Members.

  6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

      a.    Minutes for regular board meeting on December 10, 2018.
      b.    Minutes for the special board meeting on December 13, 2018.
      c.    Financial report and bimonthly bills for purchase order numbers 9-05152-117 through 9-06030-105 for December 5, 2018 through December 17, 2018 inclusive for the 2018-2019 school year.
      d.    Activity Cash Summary.
      e.    Activity Fund Transfer List.
      f.    Declaration of Obsolete and/or Surplus Items.
      g.    Renewal of Memorandum of Understanding with U.S. Air Force for AFJROTC program at Putnam City High School. (1/2 Instructor salaries from 19-11-000)
      h.    Elementary and Secondary Contracts.
      i.    Overnight Travel.
      j.    Out of State Trips.
                1.   Putnam City North High School Cheer team to Dallas, Texas on January 25th –27th, 2019 to compete in NCA Nationals.
                2.   Putnam City High School JROTC students to Houston, Texas on February 15th –17th, 2019 to tour NASA and WWII Battleship Texas.
      k.    Retirements and resignations as listed on Attachment A. (See Below)

  7.   Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A. (See Below)

  8.   Consideration of and vote on motion to approve contract with OneNet for Internet Services for the 2019-2020 school year. ($73,900.00 from 20-11-094)

  9.   Consideration of and vote on motion to approve revision to District Policy AB – Nondiscrimination.

 10.   Consideration of and vote on motion to approve revision to District Policy BM – Civil Rights Policy.

 11.   Consideration of and vote on motion to approve revision to District Policy DA – General Personnel Policies: Resignation and Retirement.

 12.   Consideration of and vote on motion to approve revision to District Policy EH – Student Conduct.

 13.   Consideration of and vote on motion to approve MOU with Southeastern Oklahoma State University for placement of education students for student teaching for the 2018-2019 school year. (No cost to district)

 14.   Consideration of and vote on motion to approve Agreement with the University of Oklahoma, Health Sciences Center for field work experience for occupational and physical therapy students for the 2018-2019 school year. (No cost to district)

 15.   Consideration of and vote on new business.

 16.   Consideration of and vote on motion to adjourn.


Jan. 22, 2019

REGULAR BOARD OF EDUCATION MEETING

Reception for Museum Lifetime Service Award Honorees in West Conference Room at 4:00pm

Date:    Tuesday, January 22, 2019
Time:     5:00 p.m.
Place:    Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Apollo Elementary School.

2.   Public Participation.
    
3.   Information and Staff Reports:
          Report on Mid-Year Allocation – Shannon Meeks – Chief Financial Officer

4.   Superintendent’s Report.

5.   Comments by Board Members.

6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

a.    Minutes for regular board meeting on January 7, 2019.
b.    Financial report and bimonthly bills for purchase order numbers 9-05622-135 through 9-06600-128 for December 18, 2018 through January 15, 2019 inclusive for the 2018-2019 school year.
c.    Activity Cash Summary for December and Mid-Year July – December 2018.
d.    Activity Fund Transfer List.
e.    Declaration of Obsolete and/or Surplus Items.
f.    Agreement with DLR Group for Professional Development for Capps Middle School. (19-11-541)
g.    Elementary and Secondary Contracts.
h.    Overnight Travel.
i.    Retirements and resignations as listed on Attachment A. (Scroll below)

7.   Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A. (Scroll below)

8.   Consideration of and vote on motion to approve contract with Cox Communications for WAN Services for the 2019-2020 school year. ($276,276.00 from 20-11-094)

9.   Consideration of and vote on motion to approve 2020-2021 School Calendar.

10.   Consideration of and vote on motion to grant an easement to City of Oklahoma City for Putnam City North High School Private Drainage Waterline. (No Cost to District)

11.   Consideration of and vote on motion to approve the 2019-2020 Course Description Guide.

12.   Consideration of and vote on motion to accept bid from United Data Technologies for replacement of district core networking equipment. ($129,982.06 from 19-11-079)

13.   Consideration of and vote on motion to approve Extended School Year program for 2019.

14.   Consideration of and vote on motion to approve contract with Jennifer Keahbone, Speech Language Pathologist/Independent Contractor for the 2018-2019 school year. (Not to exceed $20,000 from 19-11-621)

15.   Consideration of and vote on motion to approve contract with Lissa Wright, Psychologist/Independent Contractor for the 2018-2019 school year. (Not to exceed $5,000 from 19-11-621)

16.   Consideration of and vote on new business.

17.   Consideration of and vote on motion to adjourn.



Jan 29, 2019

special BOARD OF EDUCATION MEETING

Date: Tuesday, January 29, 2019
Time: 4:30 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Call to order and recording of members present and absent.

2.Board to receive whole board development training and engage in discussion with Dr. Ann Caine, OSSBA, on the topic of superintendent evaluation. No action will be taken on this item.

3. Consideration of and vote on motion to adjourn.

Feb. 4, 2019

REGULAR BOARD OF EDUCATION MEETING

Date: Monday, February 4, 2019
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda
1. Inspirational Moment, Moment of Silence and Pledge of Allegiance – Hefner Middle School.

2. Public Participation.

3. Superintendent’s Report.

4. Comments by Board Members.

5. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

  a. Minutes for regular board meeting on January 22, 2019.
  b. Financial report and bimonthly bills for purchase order numbers 9-05818-130 through 9-07335-520 for January 16, 2019 through January 29, 2019 inclusive for the 2018-2019 school year.
  c. Activity Fund Transfer List.
  d. Project Applications.
  e. Declaration of Obsolete and/or Surplus Items.
  f. Renewal of contract with Cox Communications for Local and Long Distance Services for the 2019-2020 school year. (20-11-094)
  g. Secondary Contracts.
  h. Overnight Travel.
  i. Out of State Trips.
    1. Putnam City North High School Varsity Baseball Team to Gulf Shores, Alabama, March 17th-22nd, 2019 to compete in the Gulf Coast Classic I Baseball Tournament.
    2. Putnam City West High School Show Choir to Dallas, Texas, May 10th, 2019 to participate in “Celebrate the Arts” at Six Flags Over Texas.
  j. Retirements and resignations as listed on Attachment A. (Scroll down to view Attachment A.)

6. Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A. (Scroll down to view Attachment A.)

7. Consideration of and vote on motion to approve Revised Rates of Pay Schedule for 18-19 school year.

8. Consideration of and vote on motion to approve Contract with The Center for Applied Linguistics for 3 days Sheltered Instruction Observation Protocol professional development on June 3rd – 5th, 2019 for 30 ESL teachers. ($13,765 from 19-11-541)

9. Consideration of and vote on motion to grant a utility easement to OGE to serve the new Capps Middle School. (No Cost to District)

10. Consideration of and vote on motion to approve contract with Performance Travel Ltd. for Putnam City High School, Putnam City North High School and Putnam City West High School Orchestra students to travel to London to participate in the 34th Annual New Year’s Day Parade and Festival from December 28, 2019 through January 4, 2020. ($422,400 from 19-11-708)

11. Consideration of and vote on new business.

12. Consideration of and vote on motion to adjourn.

  


Feb. 12, 2019

SPECIAL BOARD OF EDUCATION MEETING

Date:     Tuesday, February 12, 2019
Time:    3:30 p.m.
Place:    Central Conference Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1.    Call to order and recording of members present and absent.

2.    Consideration of and vote on motion to conduct a tour of various construction projects at the following locations in the following order:

-    6101 NW 58th Street (Future     Capps Middle School location);
-    Putnam City North High School Stadium;
-    Putnam City High School Gym; and
-    Putnam City West High School Stadium.

3.    Consideration of and vote on motion to adjourn.

Feb. 25, 2019

REGULAR BOARD OF EDUCATION MEETING


Date:   Monday, February 25, 2019
Time:      5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

   1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Arbor Grove
        Elementary School.

  2.   Public Participation.
    
  3.   Information and Staff Reports:
                  Mid-Year Allocation – Shannon Meeks, Chief Financial Officer

  4.   Superintendent’s Report.

  5.   Comments by Board Members.

  6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

     a.    Minutes for special board meeting on January 29, 2019.
     b.    Minutes for regular board meeting on February 4, 2019.
     c.    Minutes for special board meeting on February 12, 2019.
     d.    Financial report and bimonthly bills for purchase order numbers 9-04042-001
            through 9-08024-705 for January 30, 2019 through February 12, 2019 inclusive
            for the 2018-2019 school year.
     e.    Activity Fund Transfer List.
     f.    Declaration of Obsolete and/or Surplus Items.
     g.    Elementary and Secondary Contracts.
     h.    Overnight Travel.
     i.     Out of State Trips.
        1.   Putnam City North Boys Soccer team to Foley, Alabama on April 4th – 6th, 2019 to
              compete in the NFHS sanctioned Southern Coast Cup.
        2.   Putnam City High School Vocal students to St. Louis, Missouri on April 25th – April
              28th, 2019 to participate in the World Strides Onstage Choral Festival.
        3.   Putnam City West DECA students to Orlando, Florida on April 26th – May 1st, 2019 to
              compete in the DECA International Career Development Conference.
        4.   Putnam City High School DECA students to Orlando, Florida on April 26th – May 1st,
              2019 to compete in the DECA International Career Development Conference.
     j.    Retirements and resignations as listed on Attachment A. (Scroll Below for Attachment A.)

  7.   Consideration of and vote on recommendation of employment of new personnel and
         reassignments as listed on Attachment A. (Scroll Below for Attachment A.)

  8.   Consideration of and vote on motion to approve employment of Red Sky Constructors
        as Construction Managers at Putnam City High School for Security Fence project. (5%
        Construction Management Fee from 19-36-166 and 19-75-166)

  9.   Consideration of and vote on motion to approve employment of Red Sky Constructors
        as Construction Managers at Putnam City North High School for Weight Room/Storm
        Shelter addition. (5% Construction Management Fee from 19-35-250 and 19-75-250)

10.   Consideration of and vote on motion to approve contract between Owner and Architect
        with Kerr 3 Architects, Inc. for Putnam City North High School for Weight Room/Storm
        Shelter addition. (6% of Contracted Construction Amount from 19-35-250 and
        19-75-250)

11.   Consideration of and vote on motion to approve employment of Red Sky Constructors
        as Construction Managers at Ralph Downs Elementary School for Carpet and Cove Base
        project. (5% Construction Management Fee from 19-35-261)

12.   Consideration of and vote on motion to approve employment of Red Sky Constructors
        as Construction Managers at Putnam City North High School for Cafeteria Renovation
        project. (5% Construction Management Fee from 19-35-262, 19-75-258, 19-34-262 and
        19-36-262)

13.   Consideration of and vote on motion to approve contract between Owner and Architect
        with Kerr 3 Architects, Inc. for Putnam City North High School for Cafeteria Renovation
        project. (6% of Contracted Construction Amount from 19-35-262, 19-75-258, 19-34-262
        and 19-36-262)

14.   Consideration of and vote on motion to enter into executive session for the purpose of
        conducting an ongoing evaluation of the Superintendent, as required by district policy and
        to discuss re-employment of the Superintendent pursuant to 25 O.S. §307(B)(1) and (B) (7).

15.   Acknowledge return to open session and to request the Board Clerk to record the minutes of the
        executive session.

16.   Consideration of and vote on motion to approve the Superintendent’s contract for 2019-2020.

17.   Consideration of and vote on new business.

18.   Consideration of and vote on motion to adjourn.

 


March 4, 2019

 

REGULAR BOARD OF EDUCATION MEETING


Date:   Monday, March 4, 2019
Time:    5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

Silver Strings will be performing in the foyer before the meeting.

  1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Rollingwood Elementary School.

  2.   Public Participation.
    
  3.   Consideration of and vote on motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools and student presentations.

  4.   Superintendent’s Report.

  5.   Comments by Board Members.

  6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved
       by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion,
       consideration, and approval of the following items:

       a.    Minutes for regular board meeting on February 25, 2019.
       b.    Financial report and bimonthly bills for purchase order numbers 9-07108-110 through 9-08572-511 for February 13, 2019 through February 26, 2019 inclusive for the 2018-2019 school year.
       c.    Activity Cash Summary.
       d.    Activity Fund Transfer List.
       e.    Project Applications.
       f.    Declaration of Obsolete and/or Surplus Items.
       g.    Secondary Contracts.
       h.    Overnight Travel.
       i.    Out of State Trips.
                1.   Putnam City North High School DECA students to Orlando, Florida on April 26th – May 1st, 2019 to compete in the DECA International Career Development Conference.
                2.   Putnam City High School BPA students to Anaheim, California on April 30th – May 5th, 2019 to attend and compete in the Business Professionals of America National Leadership Conference.
                3.   Putnam City North High School FCCLA students to Anaheim, California  on June 28th – July 5th, 2019 to attend the FCCLA National Leadership Conference.
       j.    Retirements and resignations as listed on Attachment A. (Scroll below for Attachment A.)

  7.   Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A. (Scroll below for Attachment A.)

  8.   Consideration of and vote on motion to approve Summer School Program for 2019.

  9.   Consideration of and vote on motion to approve Change Order from Globe Construction for installation of rubber flooring in both team rooms of the Putnam City North High School stadium project. (4.5% Construction Management Fee from 19-34-174)

 10.   Consideration of and vote on motion to approve contract with American Council on the Teaching of Foreign Languages for World Language Curriculum Development Institute on May 7th, 8th, 9th and 10th, 2019. ($8,309.43 from 19-11-551)

 11.   Consideration of and vote on motion to approve lowest/best bid from United Data Technologies for replacement of campus networking equipment. ($2,349,321.80 from 19-11-079, 19-74-190, 19-35-190)

 12.   Consideration of and vote on motion to approve contract with Saarah Joyce, Independent Contractor for school psychological/educational evaluation services during the 2018-2019 school year.  (Not to exceed $6,500 from 19-11-621)

 13.   Consideration of and vote on motion to approve contract with Eddie Yellowfish Jr., Independent Contractor providing consulting services during Indian Education Tribal Consultation meeting.  ($100.00 from 19-11-561)

 14.   Consideration of and vote on motion to approve contract with Kricket Rhodes Independent Contractor providing Native American cultural consulting services at sixteen elementary schools during the 2018-2019 school year. ($5,600.00 from 19-11-561)

 15.   Consideration of and vote on motion to approve employment of Pope Contracting as Construction Managers at Apollo Elementary, Overholser Elementary and Northridge Elementary for Restroom Renovation projects. (7% Construction Management Fee from 19-35-192)

 16.   Consideration of and vote on motion to approve employment of Pope Contracting as Construction Managers at Cooper Middle School for Track Renovation project. (7% Construction Management Fee from 19-35-166)

 17.   Consideration of and vote on motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent, as required by district policyand to discuss renewal of employment of the Superintendent and the Superintendent’s Administrative Staff for the 2019-2020 school year which includes: Patricia Balenseifen, Cory Boggs, Cecil Bowles, Rick Croslin, Barbara Crump, Dr. Keely Frayser, Steve Lindley, Scott McCall, Shannon Meeks and Dr. Melani Mouse pursuant to 25 O.S. §307 (B) (1) and (B) (7).

 18.   Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

 19.   Consideration of and vote on motion to approve the Superintendent’s contract for 2019-2020.

 20.   Consideration of and vote on motion to approve renewal of employment of the Superintendent’s Administrative Staff for 2019-2020 school year which includes:Patricia Balenseifen, Cory Boggs, Cecil Bowles, Rick Croslin,Barbara Crump, Dr. Keely Frayser, Steve Lindley, Scott McCall, Shannon Meeks and Dr. Melani Mouse.

 21.   Consideration of and vote on new business.

 22.   Consideration of and vote on motion to adjourn.

 


April 1, 2019

REGULAR BOARD OF EDUCATION MEETING


Date:   Monday, April 1, 2019
Time:    5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC


Agenda

1.       Inspirational Moment, Moment of Silence and Pledge of Allegiance – Putnam City Academy.

2.       Public Participation.

3.       Presentations and Staff Reports.
                 Recognition of Golden Apple Award Recipients  – Jennifer Seal, Putnam City Foundation

4.       Superintendent’s Report.

5.       Comments by Board Members.

6.       Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

           a)    Minutes for regular board meeting on March 4, 2019.
           b)    Financial report and bimonthly bills for purchase order numbers 9-07829-116 through 9-10086-095 for February 27, 2019 through March 26, 2019 inclusive for the 2018-2019 school year.
           c)    Activity Cash Summary.
           d)    Activity Fund Transfer List.
           e)    Project Applications.
           f)    Declaration of Obsolete and/or Surplus Items.
           g)    Renewal of Agreement with Cengage Learning for elementary math textbooks. ($151,538.58 from 19-11-091)
           h)    Renewal of Revised Agreement with MacSpec for financial software and support. (No Cost to District)
           i)    Renewal of Contract with Randy Frazier for Consultant at Native American Youth Powwow on May 3, 2019. ($175.00 from 19-11-561)
           j)    Renewal of Contract with Cortney Yarholar for Consultant at Native American Youth Powwow on May 3, 2019. ($350.00 from 19-11-561)
           k)    Renewal of Contract with Brent Greenwood for Consultant at Native American Youth Powwow on May 3, 2019. ($150.00 from 19-11-561)
           l)    Renewal of Contract with Dwight Pickering for Keynote Speaker at Native American Awards Assembly on May 16, 2019. ($150.00 from 19-11-561)
           m)    Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2019-2020 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 20-11-122, 20-11-127, 20-11-023, 20-11-061)
           n)    Putnam City Athletic Contracts/Renewals through Kelly Sports:
                1.    All American Roofing, Inc.
           o)    Secondary Contracts.
           p)    Overnight Travel.
           q)    Retirements and resignations as listed on Attachment A. (Scroll below for Attachment A.)

7.       Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A. (Scroll below for Attachment A.)

8.       Consideration of and vote on motion for renewal of employment for certified administrators as listed on Attachment B for the 2019-2020 school year. (Scroll below for Attachment B.)

9.       Consideration of and vote on motion to approve Declaration of Emergency Leave Days

10.     Consideration of and vote on motion to grant a utility easement to OGE for electrical and communication services at the new Capps Middle School. (No Cost to District)

11.     Consideration of and vote on motion to approve contract with Terry Tsotigh for Consultant at the Native American Youth Powwow on May 3, 2019. ($200.00 from 19-11-561)

12.     Consideration of and vote on motion to approve contract with Adriene Maddox, Independent Contractor for school psychological/educational evaluation services during the 2018-2019 school year.  (Not to exceed $7,000 from 19-11-621)

13.     Consideration of and vote on new business.

14.     Consideration of and vote on motion to adjourn.