Board Meeting Agendas

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, January 3, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Shbrone Brookings, Chief Operations Officer

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on December 5, 2022
    b.    Purchase orders dated November 30, 2022 through December 14, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Fundraisers
    h.    Sanctioning Applications
    i.    Declaration of Obsolete Items
    j.    Site Contracts
    k.    Out-of-State Trips
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding Agreement with MA+ Architecture, LLC. as Program Manager for 2014 and 2020 Bond Projects. (No Cost to District)

8)    Discussion and possible motion regarding Agreement with American Roofing and Construction for Windsor Hills Elementary Roof Replacement project. ($3,060,000 from 23-11-795)

9)    Discussion and possible motion regarding Contract with Performance Travel Ltd. For Putnam City High School, Putnam City North High School and Putnam City West High School Band and Orchestra students to travel to London to participate in the 38th Annual New Year’s Day Parade and Festival from December 28, 2023 through January 4, 2024. ($1,062,600 estimated for 280 participants from 23-11-705/708/710)

10)    Discussion and possible motion regarding Agreement between Owner and Architect with MA+ Architecture for Furniture Procurement at Tulakes Elementary School and Western Oaks Elementary School. (4% of Contracted Amount from 23-71-289)

11)    Discussion and possible motion regarding Agreement between Owner and Architect with LWPB, Inc. for Furniture Procurement at Lake Park Elementary School, Hefner Middle School and Putnam City High School. (4% of Contracted Amount from 23-71-289)

12)    Discussion and possible motion regarding Memorandum of Understanding with Oklahoma City-County Board of Health for student referrals for services provided by Community Health Workers. (No Cost to District)

13)    Discussion and possible motion regarding new business.

14)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/Mzj3CY2wRCCc4ox/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, January 17, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Ryan Spilman, Chief Financial Officer

2)    Staff Reports

        Mid-Year Allocation Report – Ryan Spilman, Chief Financial Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on January 3, 2023
    
    b.    Purchase orders dated December 14, 2022 through January 10, 2023 inclusive for the 2022-2023 school year
    
    c.    Financial Reports
    
    d.    Activity Fund Cash Summary
    
    e.    Activity Fund Transfer List
    
    f.    Project Applications
    
    g.    Sanctioning Applications
    
    h.    Declaration of Obsolete Items
    
    i.    Site Contracts
    
    j.    Overnight Travel
    
    k.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Course Description Guide for the 23-24 school year.

9)    Discussion and possible motion to take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $26,250,000 General Obligation Combined Purpose Bonds of the Putnam City School District and designating bond counsel for this issuance of bonds.

10)    Discussion and possible motion regarding employment of Globe Construction Company as Construction Managers at Putnam City West High School for Re-Roofing Projects  - Old Locker Rooms, JROTC Classrooms and Wrestling Room. (6% Contracted Construction Amount from 23-79-239)

11)    Discussion and possible motion regarding Contract with Municipal Account Systems for WenGAGE enterprise resource planning software. (Not to exceed $150,000 from 23-11-795)

12)    Discussion and possible motion regarding new business.

13)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/6eC7rlCRzs6hyr2/download

****CANCELED DUE TO INCLEMENT WEATHER - RESCHEDULE DATE IS PENDING****

SPECIAL BOARD OF EDUCATION MEETING

Date:  Monday, January 30, 2023
Time:  5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    GSB, Inc., architecture firm, will be conducting a work session in which they will present preliminary design concepts to the board and receive feedback from board members to incorporate into design and architectural plans for the Centennial and Performing Arts Center.

3)    Discussion and possible motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, February 6, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Shelly Roper, Chief Secondary Officer

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    
    a.    Minutes for regular board meeting on January 17, 2023

    b.    Purchase orders dated January 12, 2023 through January 30, 2023 inclusive for the 2022-2023 school year

    c.    Financial Reports

    d.    Activity Fund Cash Summary

    e.    Activity Fund Transfer List

    f.    Project Applications

    g.    Sanctioning Applications

    h.    Declaration of Obsolete Items

    i.    Site Contracts

    j.    Out-of-State Trips

    k.    Overnight Travel

    l.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding Summer School and Extended Year Programs for 2023.

8)    Discussion and possible motion regarding contract with Cox Communications for Local and Long-Distance Services for the 23-24 school year. (Amount varies monthly from 24-11-094)

9)    Discussion and possible motion regarding Revision to 2023-2024 District School Calendar.

10)    Discussion and possible motion regarding Resolution Closing State Street Between 39th and 40th Streets. (No Cost to District)

11)    Discussion and possible motion regarding Contract with Silvia Maxwell, Independent Contractor, for Adult Literacy and Immigrant Citizenship Services. (Not to Exceed $15,000 from 23-11-571)

12)    Discussion and possible motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

13)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

14)    Discussion and possible motion regarding new business.

15)    Discussion and possible motion to adjourn.

Item of Information – District Policy ED – Grading, Promotion, and Graduation

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/RV5YRsoAkWghIFx/download

SPECIAL BOARD OF EDUCATION MEETING

Date:  Monday, February 13, 2023
Time:  5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    GSB, Inc., architecture firm, will be conducting a work session in which they will present preliminary design concepts to the board and receive feedback from board members to incorporate into design and architectural plans for the Centennial and Performing Arts Center.

3)    Discussion and possible motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, February 20, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence –Cory Boggs, Chief Technology Officer

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on February 6, 2023

    b.    Minutes for special board meeting on February 13, 2023

    c.    Purchase orders dated February 1, 2023 through February 14, 2023 inclusive for the 2022-2023 school year

    d.    Financial Reports

    e.    Activity Fund Cash Summary

    f.    Activity Fund Transfer List

    g.    Sanctioning Applications

    h.    Declaration of Obsolete Items

    i.    Site Contracts

    j.    Out-of-State Trips

    k.    Overnight Travel

    l.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding revisions to District Policy ED – Grading, Promotion and Graduation.

8)    Discussion and possible motion regarding Memorandum of Understanding with C.A.R.E. For Change for educational support services at Putnam City North High School. ($13,000 from 23-11-511)

9)    Discussion and possible motion to enter into executive session for the purpose of discussing renewal of employment of the Superintendent’s Cabinet for the 2023-2024 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall, Dr. Jason Memoli, Shelly Roper and Ryan Spilman pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

10)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

11)    Discussion and possible motion regarding renewal of employment of the Superintendent’s Cabinet for the 2023-2024 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall, Dr. Jason Memoli, Shelly Roper and Ryan Spilman.

12)    Discussion and possible motion regarding new business.

13)    Discussion and possible motion to adjourn.

Item of Information – District Policy BC – Safety Programs

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/PmKWjICV2s6uY8C/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, March 6, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Brandy Musgrave – Fine Arts, Gifted and AP Coordinator

2)    Public Participation

3)    Discussion and possible motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools and student presentations.

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on February 20, 2023

    b.    Purchase orders dated February 15, 2023 through February 28, 2023 inclusive for the 2022-2023 school year

    c.    Financial Reports

    d.    Activity Fund Transfer List

    e.    Project Applications

    f.    Fundraisers

    g.    Sanctioning Applications

    h.    Site Contracts

    i.    Out-of-State Trips

    j.    Overnight Travel

    k.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding 2024-2025 District School Calendar.

9)    Discussion and possible motion regarding revisions to District Policy BC – Safety Programs.

10)    Discussion and possible motion regarding Addendum to Agreement with OU Health Sciences Center for Senior Nurse Intern Program. (No Cost to District)

11)    Discussion and possible motion regarding Quarterly District Transfer Capacities for the 22-23 school year.

12)    Discussion and possible motion regarding Quarterly Open Transfers for the 22-23 school year.

13)    Discussion and possible motion regarding granting sidewalk easement to City of Warr Acres to provide city services along NW 63rd Street. (No Cost to District)

14)    Discussion and possible motion regarding granting sanitary sewer easement to City of Warr Acres at SW Corner of NE/4, Section 9, Township 12, Range 4. (No Cost to District)

15)    Discussion and possible motion regarding Contract with Specialty Care Medical/Pediatrics, Inc. for Nursing Services for the 22-23 school year. (Not to Exceed $40,000 from 23-11-795)

16)    Discussion and possible motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

17)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

18)    Discussion and possible motion regarding new business.

19)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/kwjKJt1ZsI34feT/download

SPECIAL BOARD OF EDUCATION MEETING

Date:  Wednesday, March 8, 2023
Time:  Noon
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible motion to receive bids for the $26,250,000.00 General Obligation Combined Purpose Bonds of this School District and take action to award bonds to the lowest bidder.

3)    Discussion and possible motion to take action on a resolution providing for the issuance of general obligation combined purpose bonds in the sum of $26,250,000 by this school district, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; designating registrar and paying agent for this issue of bonds; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue.

4)    Discussion and possible motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, April 3, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Dr. Keely Frayser – Chief Academic Officer

2)    Staff Reports
        ICAP Program Report – Dr. Keely Frayser – Chief Academic Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    
    a.    Minutes for regular board meeting on February 20, 2023

    b.    Minutes for special board meeting on March 8, 2023

    c.    Purchase orders dated February 28, 2023 through March 29, 2023 inclusive for the 2022-2023 school year

    d.    Financial Reports

    e.    Activity Fund Transfer List

    f.    Declaration of Obsolete Items

    g.    Site Contracts

    h.    Out-of-State Trips

    i.    Overnight Travel

    j.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Declaration of Emergency Leave Days.

9)    Discussion and possible motion regarding renewal of employment for certified administrators as listed on Attachment B for the 2023-2024 school year.

10)    Discussion and possible motion to enter into executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

11)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

12)    Discussion and possible motion regarding the Superintendent’s contract for 2023-2024.

13)    Discussion and possible motion regarding new business.

14)    Discussion and possible motion to adjourn.

Item of Information – District Policy CB – Budget Process

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/BlzM52jXwnKeJns/download        

(SuperStar Teacher Reception in West Conference Room at 3:30pm)

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, April 17, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Patricia Balenseifen, Chief Human Capital Officer

2)    Discussion and possible motion regarding organization of Board of Education for 2023-2024; election of president, vice-president, clerk of the board, deputy clerk, and encumbrance clerk.

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on April 3, 2023
    
    b.    Purchase orders dated March 30, 2023 through April 10, 2023 inclusive for the 2022-2023 school year

    c.    Financial Reports

    d.    Activity Fund Cash Summaries

    e.    Activity Fund Transfer List

    f.    Fundraisers

    g.    Sanctioning Applications

    h.    Declaration of Obsolete Items

    i.    Renewal of Agreement with Barlow Education Management System for Federal Program Management for FY24. ($63,000.00 from 24-11-795)

    j.    Renewal of contract with Interquest Detection Canines, LLC. for detection services for the 23-24 school year. ($5,000 from 24-11-005)

    k.    Site Contracts

    l.    Overnight Travel

    m.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding revisions to District Policy CB – Budget Process.

9)    Discussion and possible motion regarding renewal of employment for certified teachers as listed on Attachments B for the 2023-2024 school year.

10)    Discussion and possible motion regarding Resolution Implementing the School District Budget Act for FY23-24.

11)    Discussion and possible motion regarding Agreement with Houghton Mifflin Harcourt for HS Sheltered Language Arts Curriculum and Digital Resources. ($196,654.50 from 23-11-795)

12)    Discussion and possible motion regarding Agreement with Houghton Mifflin Harcourt for MS and HS Language Arts Curriculum and Digital Resources. ($1,097,113.84 from 23-11-333 and $21,289.65 from 23-11-795)

13)    Discussion and possible motion regarding Agreement with Bedford, Freeman and Worth for 11th AP English Composition Curriculum and Digital Resources. ($44,931.60 from 23-11-795)

14)    Discussion and possible motion regarding Agreement with Bedford, Freeman and Worth for 12th AP English Composition Curriculum and Digital Resources. ($33,904.50 from 23-11-795)

15)    Discussion and possible motion regarding Agreement with Vista Higher Learning for HS AP French and Spanish Curriculum and Digital Resources. ($11,414.81 from 23-11-795)

16)    Discussion and possible motion regarding Agreement with Wayside Publishing Company for HS French and Spanish Curriculum and Digital Resources. ($277,929.06 from 23-11-795)

17)    Discussion and possible motion regarding Agreement with Carnegie Learning for HS Heritage Spanish Curriculum and Digital Resources. ($20,564.80 from 23-11-795)

18)    Discussion and possible motion regarding Job Description for Early Literacy Professional Development Facilitator.

19)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of Elementary and Secondary Assistant Principals pursuant to 25 O.S. § 307 (B) (1).

20)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

21)    Discussion and possible motion regarding employment/appointment of Elementary and Secondary Assistant Principals.

22)    Discussion and possible motion regarding new business.

23)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/XAD6UWYX0XwoD2d/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, May 1, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Barbara Crump – Chief Elementary Officer

2)    Staff Recognition and Reports
        
        Transitions Report – Barbara Crump – Chief Elementary Officer and Shelly Roper – Chief Secondary Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on April 17, 2023

    b.    Purchase orders dated April 11, 2023 through April 26, 2023 inclusive for the 2022-2023 school year

    c.    Financial Reports

    d.    Activity Fund Cash Summary

    e.    Activity Fund Transfer List

    f.    Declaration of Obsolete Items

    g.    Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2023-2024 year.

    h.    Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2023-2024 year.

    i.    Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2023-2024 year.

    j.    Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2023-2024 year. ($100,000.00 from 24-11-421)
    
    k.    Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2023-2024 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 24-11-122, 24-11-127, 24-11-023, 24-11-061)

    l.    Renewal of Service Agreement with OSSBA for unemployment claims management for the 2023-2024 year. ($17,420.00 from 24-11-089)

    m.    Renewal of Arbitrage Rebate Compliance Services Agreement with BLX Group LLC for the 2023-2024 fiscal year. ($15,000 from 24-11-005)

    n.    Renewal of Enterprise Resource Planning Software Agreement with Municipal Accounting Systems for the 2023-2024 fiscal year (Not to Exceed $150,000.00 from 24-11-795)

    o.    Site Contracts

    p.    Overnight Travel

    q.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding renewal of employment for support staff as listed on Attachment B for the 2023-2024 school year.

9)    Discussion and possible motion regarding Agreement with Cengage Learning for Time Zones Secondary English Language Development Curriculum and Digital Resources. ($71,841.00 from 23-11-795)

10)    Discussion and possible motion regarding Agreement with Cengage Learning for Impact Middle School English Language Development Curriculum and Digital Resources. ($69,888.50 from 23-11-795)

11)    Discussion and possible motion regarding Agreement with Cengage Learning for Lift High School English Language Development Curriculum and Digital Resources. ($115,005.00 from 23-11-795)

12)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of Elementary School Principal(s) pursuant to 25 O.S. § 307 (B) (1) and (B) (7):

13)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

14)    Discussion and possible motion regarding employment/appointment of Elementary School Principal(s).

15)    Discussion and possible motion regarding new business.

16)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/y06wRgsy28M4rnC/download

Retirement Reception: 4:30 p.m. in West Conference Room

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, May 15, 2023
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Dr. Dick Balenseifen, District Athletic Director

2)    Recognitions and Reports

        Student Athlete Recognition – Dr. Dick Balenseifen, District Athletic Director

        Recognition of Retiring Personnel – Patricia Balenseifen – Chief Human Capital Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on May 1, 2023

    b.    Purchase orders dated April 28, 2023 through May 8, 2023 inclusive for the 2022-2023 school year

    c.    Financial Reports

    d.    Activity Fund Transfer List

    e.    Declaration of Obsolete Items

    f.    Renewal of Contract with Healthcare Safety Solutions for 2023-2024. ($25,000 from 24-11-795)

    g.    Renewal of Agreement with Chance to Change for student assistance program for FY24 (Not to exceed $15,000.00 from 24-11-005)

    h.    Site Contracts

    i.    Out-of-State Trips

    j.    Overnight Travel

    k.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding 2021-2022 Independent Audit Report by Eide Bailly.

9)    Discussion and possible motion regarding District Negotiating Team with the Putnam City Association of Classroom Teachers for the 2023-2024 school year.

10)    Discussion and possible motion regarding District Negotiating Team with the Putnam City Educational Support Professionals for the 2023-2024 school year.

11)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of Secondary School Assistant Principal(s) pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

12)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

13)    Discussion and possible motion regarding employment/appointment of Secondary School Assistant Principal(s).

14)    Discussion and possible motion to enter into executive session for the purpose of discussing an appeal of complaint by Tiamber Naff pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

15)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

16)    Discussion and possible motion to affirm, reverse or modify the administration’s decision regarding Tiamber Naff’s complaint.

17)    Discussion and possible motion regarding new business.

18)    Discussion and possible motion to adjourn.

Item of Information – BN – Internet Access, Internet Safety, Etc.

Item of Information – BX - Memorials

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/rVG0F030qlykjzv/download

2022

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, January 3, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Capps Middle School     

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on December 6, 2021
    b.    Purchase orders dated December 1, 2021 through December 14, 2021 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Declaration of Obsolete Items
    f.    Elementary and Secondary Contracts
    g.    Out-of-State Trips
        i)    Mayfield Middle School Band, Choir and Orchestra students to Arlington, TX on May 14, 2022 to attend Six Flags Over Texas Incentive Trip
    h.    Overnight Travel
    i.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A

7)    Discussion and possible motion regarding contract with Michelle Tompkins for Occupational Therapist services for the 21-22 school year. (Not to exceed $15,000 from 22-11-628)

8)    Discussion and possible motion regarding revisions to District Policy EE – Admission, Residency, Placement, Transfer and Withdrawal – Student Transfer Capacity.

9)    Discussion and possible motion to enter into executive session for the purpose of discussing support negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2).

10)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

11)    Discussion and possible motion regarding new business.

12)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/QJcmbqwl2hXniLt/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, January 18, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence –  Central Elementary School

2)    Staff Reports
        Mid-Year Allocation Report – Matt Gindhart – Executive Director of Finance
     
3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on January 3, 2022
    b.    Purchase orders dated December 15, 2021 through January 11, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.     Sanctioning Applications
    g.    Elementary and Secondary Contracts
    h.    Overnight Travel
    i.     Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Course Description Guide for the 22-23 school year.

9)    Discussion and possible motion regarding contract with Cox Communications for Local and Long Distance Services for the 22-23 school year. (Amount varies monthly from 23-11-094)

10)    Discussion and possible motion regarding Job Description for Finance Director.

11)    Discussion and possible motion regarding new business.

12)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/z0vQQoPRhf6Fs2v/download

SPECIAL BOARD OF EDUCATION MEETING

Date:  Monday, January 31, 2022
Time:  5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible motion to take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $9,200,000 General Obligation Combined Purpose Bonds of the Putnam City School District and designating bond counsel for this issuance of bonds.

3)    Discussion and possible motion regarding Substitute Stipend for February 1, 2022 through March 31, 2022. (Not to exceed $400,000 from 22-11-793)

4)    Discussion and possible motion regarding Class Coverage Stipend for January 4, 2022 through March 31, 2022. (Not to exceed $450,000 from 22-11-795)

5)    Brandon Carey, legal counsel with the Oklahoma State School Board Association, will be conducting a board development work session with the Board of Education as a preliminary to the Five-Year Strategic Planning for the District.  

6)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/0DDYZ2Xp9jvbCFz/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, February 7, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Harvest Hills Elementary School

2)    Staff Reports 

        Update on ESSER Budget – Matt Gindhart – Executive Director of Finance

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on January 18, 2022
    b.    Minutes for special board meeting on January 31, 2022
    c.    Purchase orders dated January 12, 2022 through February 1, 2022 inclusive for the 2021-2022 school year
    d.    Financial Reports
    e.    Activity Fund Cash Summary
    f.    Activity Fund Transfer List
    g.    Declaration of Obsolete Items
    h.    Elementary and Secondary Contracts
    i.    Overnight Travel
    j.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Support Negotiated Agreement for FY21-22. 

9)    Discussion and possible motion regarding contract between Owner and Architect with LWPB for Interior Renovations Project at Lake Park Elementary School. (8% of Contracted Construction Amount from 22-76-192)

10)    Discussion and possible motion regarding employment of Pope Contracting, Inc. as Construction Managers at Lake Park Elementary School for Interior Renovations Project. (7% Contracted Construction Amount from 22-76-192)

11)    Discussion and possible motion regarding Summer School and Extended Year Programs for 2022.

12)    Discussion and possible action regarding agreement with mProvise, LLC. for financial consulting services as Interim Executive Director of Finance for remainder of the 2021-2022 school year. ($700.00 daily fee and $90 per hour over 8 hours, as needed from 22-11-005)

13)    Discussion and possible motion to enter into executive session for the purpose of discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

14)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

15)    Discussion and possible motion regarding the Superintendent’s contract for 2022-2023.

16)    Discussion and possible motion regarding new business.

17)    Discussion and possible motion to adjourn.

Item of Information – District Policy EF – Attendance

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/bgbJurK9Ws1W856/download

CANCELLED Due to Potential Inclement Weather

SPECIAL BOARD OF EDUCATION MEETING

Date:  Thursday, February 17, 2022
Time:  5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible motion regarding reassignment as listed on Attachment A.

3)    Discussion regarding a Five-Year Strategic Plan for Putnam City Schools.

4)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/ez53SMTGLAkkZGx/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, February 21, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Tulakes Elementary School

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on February 7, 2022
    b.    Purchase orders dated February 2, 2022 through February 15, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Declaration of Obsolete Items
    f.    Renewal of Agreement with Employee Evaluation Systems, Inc. for TLE Observation and Evaluation System for teachers and administrators. (Not to Exceed $53,132.50 from 23-11-107)
    g.    Elementary and Secondary Contracts
    h.    Overnight Travel
    i.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding revisions to District Policy EF – Attendance.

8)    Discussion and possible motion regarding granting easement to City of Oklahoma City at Downs Elementary for water and wastewater systems.

9)    Discussion and possible action regarding the superintendent’s evaluation process and District Policy DB.

10)    Discussion and possible action regarding amendment to JROTC agreement at Putnam City West to establish a 4-year Cyber Pilot Program. (½ instructor salary from 23-11-000)

11)    Discussion and possible motion to enter into executive session for the purpose of discussing renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

12)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

13)    Discussion and possible motion regarding renewal of employment of the Superintendent’s Administrative Staff for the 2022-2023 school year which includes: Patricia Balenseifen, Jeff Bardach, Cory Boggs, Shbrone Brookings, Barbara Crump, Dr. Keely Frayser, Scott McCall and Shelly Roper.

14)    Discussion and possible motion regarding new business.

15)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/3sFUDEc9MXs4RKw/download

SPECIAL BOARD OF EDUCATION MEETING

Date:  Wednesday, March 2, 2022
Time:  12:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible motion to receive bids for the $9,200,000 General Obligation Combined Purpose Bonds of this School District and take action to award bonds to the lowest bidder.

3)    Discussion and possible motion to take action on a resolution providing for the issuance of general obligation combined purpose bonds in the sum of $9,200,000 by this school district, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; designating registrar and paying agent for this issue of bonds; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue.

4)    Consideration of and vote on motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, March 7, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Kenneth Cooper Middle School

2)    Public Participation

3)    Discussion and possible motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools and student presentations.

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on February 21, 2022
    b.    Minutes for special board meeting on March 2, 2022
    c.    Purchase orders dated February 16, 2022 through March 1, 2022 inclusive for the 2021-2022 school year
    d.    Financial Reports
    e.    Activity Fund Cash Summary
    f.     Elementary and Secondary Contracts
    g.    Out-of-State Trips
           i)    Putnam City High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
          ii)    Putnam City High School Air Force JROTC cadets to Orlando, FL on May 23-27, 2022 to tour the Kennedy Space Center and the Naval Air & Space Museum
    h.    Overnight Travel
    i.     Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding renewal of employment for certified administrators as listed on Attachment B for the 2022-2023 school year.

9)    Discussion and possible motion to approve Revised Federal Claims Approved Signatures for the 2021-2022 school year.

10)    Discussion and possible motion to approve Revised Emergency Federal Claims Approved Signatures for the 2021-2022 school year.

11)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of an Executive Director of Finance and a Head Football Coach at Putnam City West pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

12)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

13)    Discussion and possible motion to employ/appoint an Executive Director of Finance.

14)    Discussion and possible motion to employ/appoint a Head Football Coach at Putnam City West.

15)    Discussion and possible motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

16)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

17)    Discussion and possible motion regarding new business.

18)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

 https://storage.putnamcityschools.org/owncloud/index.php/s/3QWjyhj3v2vSYix/download

SPECIAL BOARD OF EDUCATION MEETING

Date:  Tuesday, March 8, 2022
Time:  5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion regarding a Five-Year Strategic Plan for Putnam City Schools.

3)    Discussion and possible motion to adjourn.

SPECIAL BOARD OF EDUCATION MEETING

Date:  Monday, March 21, 2022
Time:  5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)     Call to order and recording of members present and absent.

2)     Discussion regarding a Five-Year Strategic Plan for Putnam City Schools.

3)     Discussion and possible motion to adjourn.

SPECIAL BOARD OF EDUCATION MEETING

Date:  Thursday, March 24, 2022
Time:  5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible motion regarding Amended Summer School Program for 2022.

3)    Discussion and possible motion regarding Substitute Stipend for April 1, 2022 through the remainder of the 21-22 school year. (Not to exceed $500,000 from 22-11-793)

4)    Discussion regarding a Five-Year Strategic Plan for Putnam City Schools.

5)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/2CrCPAtMJz68Qja/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, April 4, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Coronado Elementary School

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on March 7, 2022
    b.    Minutes for special board meeting on March 8, 2022
    c.    Minutes for special board meeting on March 21, 2022
    d.    Minutes for special board meeting on March 24, 2022
    e.    Purchase orders dated March 2, 2022 through March 30, 2022 inclusive for the 2021-2022 school year
    f.    Financial Reports
    g.    Activity Fund Cash Summary
    h.    Activity Fund Transfer List
    i.    Declaration of Obsolete Items
    j.    Elementary and Secondary Contracts
    k.    Out-of-State Trips
        i)    Putnam City North High School DECA students to Atlanta, GA on April 22-27, 2022 to compete in the DECA International Career Development Conference
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding Class Coverage Stipend for April 1, 2022 through May 19, 2022. (Not to exceed $450,000 from 22-11-795)

8)    Discussion and possible motion regarding Declaration of Emergency Leave Days.

9)    Discussion and possible motion regarding Revised Federal Claims Approved Signatures for the 2021-2022 school year.

10)    Discussion and possible motion regarding Revised Emergency Federal Claims Approved Signatures for the 2021-2022 school year.

11)    Discussion and possible motion regarding new business.

12)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/mDX0TbV2KwjrMB8/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, April 18, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Dennis Elementary School

2)    Presentation by Putnam City Museum Committee

3)    Discussion and possible motion regarding organization of Board of Education for 2022-2023; election of president, vice-president, clerk of the board, deputy clerk, and encumbrance clerk

4)    Staff Recognition and Reports
        SuperStar Teacher Recognition – Jennifer Seal, Putnam City Foundation

5)    Public Participation

6)    Superintendent’s Report

7)    Comments by Board Members

8)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on April 4, 2022
    b.    Purchase orders dated March 31, 2022 through April 12, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications
    f.    Fundraisers
    g.    Declaration of Obsolete Items
    h.    Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2022-2023 fiscal year. (No Cost to District)
    i.    Renewal of contract with Interquest Detection Canines, LLC. for detection services for the 22-23 school year. ($5,000 from 23-11-005)
    j.    Elementary and Secondary Contracts
    k.    Overnight Travel
    l.    Retirements and Resignations as listed on Attachment A

9)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

10)    Discussion and possible motion regarding renewal of employment for certified teachers as listed on Attachments B for the 2022-2023 school year.

11)    Discussion and possible motion regarding new business.

12)    Discussion and possible motion to adjourn.

Item of Information – District Policy – BL – Sexual Harassment

Item of Information – District Policy – BW – Prohibition of Race and Sex Discrimination

Item of Information – District Policy – EF - Attendance

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/PUJo2BnrsiRpWco/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, May 2, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Western Oaks Middle School

2)    Staff Recognition and Reports
        Golden Apple Recipient Recognition – Jennifer Seal, Putnam City Foundation

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for special board meeting on April 18, 2022
    b.    Purchase orders dated April 13, 2022 through April 26, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2022-2023 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 23-11-122, 23-11-127, 23-11-023, 23-11-061)
    i.    Renewal of Service Agreement with OSSBA for unemployment claims management for the 2022-2023 year. ($17,517.50 from 23-11-089)
    j.    Site Contracts
    k.    Overnight Travel
    l.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding renewal of employment for support staff as listed on Attachment B for the 2022-2023 school year.

9)    Discussion and possible motion regarding 2023-2024 District Calendar.

10)    Discussion and possible motion regarding District Policy – BL – Sexual Harassment.

11)    Discussion and possible motion regarding District Policy – BW – Prohibition of Race and Sex Discrimination.

12)    Discussion and possible motion regarding District Policy – EF – Attendance.

13)    Discussion and possible motion regarding contract between Owner and Architect with LWPB, Inc. for Furniture Procurement at Western Oaks Middle School. (4% of Contracted Amount from 22-71-289)

14)    Discussion and possible motion regarding contract between Owner and Architect with LWPB, Inc. for Interior Renovations at Lake Park Elementary School. (8% of Contracted Construction Amount from 22-71-171)

15)    Discussion and possible motion regarding contract between Owner and Architect with Reed Architects & Interiors for Parking Lot Renovations at Putnam City West High School. ($7,200 from 22-79-171)

16)    Discussion and possible motion regarding contract between Owner and Architect with Reed Architects & Interiors for Stadium Visitor Concession and Additional Seating at Putnam City North High School. (6.3% of Contracted Amount from 22-76-174)

17)    Discussion and possible motion regarding Agreement with Houghton Mifflin Harcourt for Into Reading Elementary Language Arts Curriculum and Digital Resources. ($1,436,544.25 from 22-11-333)

18)    Discussion and possible motion regarding Agreement with Savvas for Three Cheers for PreK Language Arts Curriculum and Digital Resources. ($175,490.22 from 22-11-333)

19)    Discussion and possible motion regarding new business.

20)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/Yom7mzo2anIXCEl/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, May 16, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Rollingwood Elementary School

2)    Recognitions and Reports
        Recognition of Retiring Personnel – Patricia Balenseifen – Chief Officer - Human Capital

        High School Student Awards – Shelly Roper – Executive Director – Secondary Education

        School Board Members and Superintendent Appreciation – PTO Council

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on May 2, 2022
    b.    Purchase orders dated April 27, 2022 through May 10, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Declaration of Obsolete Items
    f.    Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
    g.    Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
    h.    Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year.
    i.    Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year. (4 ½ teacher salaries from 23-11-000)
    j.    Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2022-2023 year. ($100,000.00 from 23-11-421)
    k.    Renewal of Entrepreneurship Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2022-2023 year. (No Cost to District)
    l.    Renewal of Contract with Healthcare Safety Solutions for 2022-2023. ($25,000 from 23-11-795)
    m.    Renewal of Contract with Summit Fire & Security for Fire Alarm Monitoring at all 32 sites. ($13,440 from 23-32-088)
    n.    Renewal of Agreement with Chance to Change for employee assistance program for FY23 (Not to exceed $50,000.00 from 23-11-795)
    o.    Renewal of Agreement with Chance to Change for student assistance program for FY23 (Not to exceed $15,000.00 from 23-11-005)
    p.    Renewal of Automotive Lease/Purchase Agreement with Welch State Bank. ($10,123.50 2nd of 4 renewal options from 22-79-266)
    q.    Renewal of Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services for the 22-23 school year at 10 Putnam City Elementary Schools. (No Cost to District)
    r.    Renewal of Contract with Total Wellness for onsite vaccination clinics for Putnam City students and employees for FY23 (No Cost to District)
    s.    Renewal of Contract with the Board of Regents for the University of Oklahoma Health Science Center for nursing student experience for FY23 (No Cost to District)
    t.    Renewal of Agreement with Oklahoma City University School of Nursing for nursing student experience for FY23 (No Cost to District)
    u.    Renewal of Agreement with Department of Rehabilitation Services for FY23 (No Cost to District)
    v.    Renewal of Contract with Paul Hollas, sign language interpreter/independent contract for FY23 (Not to exceed $10,000.00 from 23-11-628)
    w.    Renewal of Participation Agreement with Messiah Lutheran School for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
    x.    Renewal of Participation Agreement with SNU School for Children for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
    y.    Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services for FY23 (Proportionate amount based on student count from 23-11-625)
    z.    Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for FY23 (Not to exceed $20,000.00 form 23-11-628)
    aa.    Renewal of Contract with Sue Fiaccone, school psychologist/independent contract for FY23 (Not to exceed $10,000.00 from 23-11-628)
    bb.    Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for FY 23 (No Cost to District)
    cc.    Renewal of Contract with Larissa Hensley, speech language pathologist/independent contract for FY23 (Not to exceed $20,000.00 from 23-11-625)
    dd.    Renewal of Contract with Lissa Wright, school psychologist/independent contract for FY23 (Not to exceed $15,000.00 from 23-11-628)
    ee.    Renewal of Contract with Michelle Tompkins for Occupational Therapist services for FY23. (Not to exceed $15,000 from 23-11-628)
    ff.    Renewal of Agreement with Oklahoma City-County Health Department for FY23 (No Cost to District)
    gg.    Renewal of Memorandum of Understanding with Oklahoma City-County Health Department for Point of Distribution Partnership for FY23 (No Cost to District)
    hh.    Renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2022-2023 school year. ($3.583 per meal from 23-22-385)
    ii.    Site Contracts
    jj.    Overnight Travel
    kk.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding 2020-2021 Independent Audit Report by Eide Bailly.

9)    Discussion and possible motion regarding the Putnam City Association of Classroom Teachers Negotiating Team for the 2022-2023 school year.

10)    Discussion and possible motion regarding the Putnam City Educational Support Professionals Negotiating Team for the 2022-2023 school year.

11)    Discussion and possible motion regarding employment of Globe Construction as Construction Managers for PCN Stadium Visitor Concession and Seating. (10% of Contracted Amount from 22-76-174)

12)    Discussion and possible motion regarding contract with Jennifer Hancock, school psychologist/independent contract for FY23. (Not to exceed $5,000 from 23-11-628)

13)    Discussion and possible motion regarding contract with Kathy Butler school psychologist/independent contract for FY23. (Not to exceed $10,000 from 23-11-628)

14)    Discussion and possible motion regarding Job Description for Chief of Staff.

15)    Discussion and possible motion regarding new business.

16)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/1EMkXSZSQ5V2l0P/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, June 6, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Barbara Crump, Executive Director of Elementary Education

2)    Recognitions and Reports

                      Foundation Presentation

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    
    a.    Minutes for regular board meeting on May 16, 2022
    b.    Purchase orders dated May 11, 2022 through June 1, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    School Activity Fund List of Board Approved Fundraisers for FY23
    g.    Fundraisers
    h.    Declaration of Obsolete Items
    i.    Renewal of Professional Services Agreement with Community Intervention Center for 2022-2023 ($20,000.00 from 23-11-088)
    j.    Renewal of Basic Legal Services Agreement with The Center for Education Law for FY23 ($900.00 from 23-11-005)
    k.    Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services for FY23 (Not to exceed $15,000.00 from 23-11-596)
    l.    Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education for FY23 ($50.00 per referral from 23-11-005)
    m.    Renewal of Agreement with MacSpec for financial software and support for FY23 ($9,600.00 from 23-11-094)
    n.    Renewal of Agreement with Sumner One for Risograph maintenance for FY23 ($19,350.00 from 23-11-169)
    o.    Renewal of PowerSchool Support Agreement for FY23 ($109,908.16 from 23-11-094)
    p.    Renewal of Contract with Positive Changes for education services for FY23 ($1,000.00 from 23-11-621)
    q.    Renewal of Success for All Social/Emotional Curriculum for Rollingwood Elementary for FY23 ($21,800 from 23-11-511)
    r.    Site Contracts
    s.    Out-of-State Trips
        i)    Putnam City High School JROTC students to Little Rock Arkansas, June 12 – 16, 2022to attend AFJROTC Summer Leadership Course.
    t.    Overnight Travel
    u.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding renewal of Eide Bailly as the District’s Independent Auditor for the audit of FY22 and preparation of the FY23 Estimate of Needs. ($55,000.00 from 23-11-005)

9)    Discussion and possible motion regarding Application for Temporary Appropriation for fiscal year 2023.

10)    Discussion and possible motion regarding Contract with Funds For Learning for E-Rate Consulting Services for the 2022-2023 school year. ($23,500.00 from 23-11-079)

11)    Discussion and possible motion regarding Contract with Leader In Me for professional development at Harvest Hills Elementary. ($6,850.00 from 23-11-118 Activity)

12)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of the following positions pursuant to 25 O.S. § 307 (B) (1) and (B) (7):

    a)    Elementary Principal
    b)    Elementary Assistant Principal(s)
    c)    Secondary Assistant Principal(s)
    d)    Chief of Staff

13)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

14)    Discussion and possible motion regarding employment/appointment of an Elementary Principal.

15)    Discussion and possible motion regarding employment/appointment of an Elementary Assistant Principal(s).

16)    Discussion and possible motion regarding employment/appointment of a Secondary Assistant Principal(s).

17)    Discussion and possible motion regarding employment/appointment of Chief of Staff.

18)    Discussion and possible motion regarding the following title changes:

    a)    Jeff Bardach, Chief Communications Officer
    b)    Cory Boggs, Chief Information Technology Officer
    c)    Shbrone Brookings, Chief Operations Officer
    d)    Barbara Crump, Chief Elementary Officer
    e)    Keely Frayser, Chief Academic Officer
    f)    Scott McCall, Chief Special Education Officer
    g)    Shelly Roper, Chief Secondary Officer
    h)    Ryan Spilman, Chief Financial Officer

19)    Discussion and possible motion regarding new business.

20)    Discussion and possible motion to adjourn.   

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/bGGMGgnpXxcIzwI/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, June 21, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Jeff Bardach, Chief Communications Officer

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on June 6, 2022
    b.    Purchase orders dated June 2, 2022 through June 15, 2022 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications FY23
        i)    District Wide
        ii)    Apollo Elementary
        iii)    Central Elementary
        iv)    Dennis Elementary
        v)    Downs Elementary
        vi)    Harvest Hills Elementary
        vii)    Hilldale Elementary
        viii)    Kirkland Elementary
        ix)    Lake Park Elementary
        x)    Northridge Elementary
        xi)    Overholser Elementary
        xii)    Rollingwood Elementary
        xiii)    Tulakes Elementary
        xiv)    Western Oaks Elementary
        xv)    Wiley Post Elementary
        xvi)    Will Rogers Elementary
        xvii)    Windsor Hills Elementary
        xviii)    Capps Middle School
        xix)    Cooper Middle School
        xx)    Putnam City Academy
        xxi)    Putnam City High School
        xxii)    Putnam City Smart Start
        xxiii)    Extended Care Program
        xxiv)    Online Payments
    f.    Renewal of Contract with City of Oklahoma City for school crossing guards for FY23 ($30,240.00 from 23-11-005)
    g.    Renewal of Service Agreement with Clearwater Enterprises for purchase of natural gas for FY23 (Estimated 25% savings from 23-11-005)
    h.    Renewal of Service Agreement with Waste Management of Oklahoma for waste removal and recycling at various locations for FY23 ($138,946.00 from 23-11-005)
    i.    Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation
for FY23 (Not to exceed $30,000.00 from 23-34-005)
    j.    Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for FY2 ($1,481,312.00 from 23-11-005)
    k.    Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery for FY23 ($2,922,467.00 from
23-21-005)
    l.    Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for FY23 (No Cost to District)
    m.    Renewal of Contract with Hearts for Hearing for audiological services for FY23 ($25,000.00 from 23-11-621)
    n.    Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product for FY23 ($85,220.00 from 23-11-795)
    o.    Renewal of Agreement with DreamBox/Reading Plus for secondary sites license subscription for FY23 ($50.850.00 from 23-11-795)
    p.    Renewal of Agreement with Barlow Education Management System for Federal Program Management for FY23. ($63,000.00 from 23-11-795)
    q.    Site Contracts
    r.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding Federal Claims Approved Signatures for FY23.

8)    Discussion and possible motion regarding Emergency Federal Claims Approved Signatures for FY23.

9)    Discussion and possible motion regarding Agreement with TalkingPoints for district-wide communication platform for FY23. ($73,848.00 from 23-11-795)

10)    Discussion and possible motion regarding Subscription with Lexia Core5 Reading Curriculum for Elementary Schools for FY23. ($217,700.00 from 23-11-795)

11)    Discussion and possible motion regarding Appointment of an Encumbrance Clerk.

12)    Discussion and possible motion regarding Contract with Centers for Education Law for Basic Legal Services from 7/1/22 through 12/31/22. ($450.00 from 23-11-005)

13)    Discussion and possible motion regarding Agreement with Committee for Children for Second Step for K-8th Social Emotional Curriculum. ($45,141.30 from 23-11-795)

14)    Discussion and possible motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

15)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

16)    Discussion and possible motion regarding new business.

17)    Discussion and possible motion to adjourn.

    Item of Information – District Policy EE – Enrollment

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/fHitQblJBeDQyJV/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, July 5, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Shelly Roper – Chief Secondary Education Officer

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on June 21, 2022
    b.    Purchase orders dated July 1, 2022 for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications FY23
        i)    Coronado Elementary School
        ii)    Hefner Middle School
        iii)    Mayfield Middle School
        iv)    Western Oaks Middle School
        v)    PCN High School
        vi)    PCW High School
    g.    Declaration of Obsolete Items
    h.    Renewal of Transportation Contract for FY23 with Francis Tuttle Career Technology. (No Cost to District)
    i.    Site Contracts
    j.    Overnight Travel
    k.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding Evening Alternative Education Schedule and Deregulation Application for FY23.

8)    Discussion and possible motion regarding Putnam City Academy SOAR Schedule and Deregulation Application for FY23.

9)    Discussion and possible motion regarding granting easement to ONG at 4211 N. Divis Avenue for gas pipelines.

10)    Discussion and possible motion regarding revisions to District Policy – EE – Enrollment.

11)    Discussion and possible motion regarding Job Description for Multi-Media Communication Specialist.

12)    Discussion and possible motion regarding Job Description for Title IX Investigator.

13)    Discussion and possible motion regarding Agreement with ACT WorkKeys for Paraprofessional Assessments for FY23. (Not to exceed $2,000.00 from 23-11-621/089)

14)    Discussion and possible motion regarding Agreement with Conscious Discipline for Classroom Management Professional Development at Will Roger Elementary School. ($7,490 from 23-11-511)

15)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of High School Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7):

16)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

17)    Discussion and possible motion regarding employment/appointment of High School Principals.

18)    Discussion and possible motion regarding new business.

19)    Discussion and possible motion to adjourn.   

 To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/TcoNx7ThP7m9lSF/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, July 18, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Shbrone Brookings – Chief Operations Officer

2)    Recognitions and Reports
        Operations Update – Shbrone Brookings Chief Operations Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on July 5, 2022
    b.    Purchase orders dated July 2, 2022 through July 12, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications
    f.    Putnam City Athletic Advertising Partnership Contracts
        i)    Francis Tuttle Technology Center
        ii)    Mercy Hospital
    g.    Renewal of McKinney Vento Agreement for Transportation Services for Homeless Students for the 22-23 school year
    h.    Renewal of Career and Technology Education Contract for 2022-2023 school year. ($326,186.00 from 23-11-421)
    i.    Renewal of Agreement with Oklahoma Building Services for Custodial Services for FY23 school year. ($814,090.00 from 23-11-005)
    j.    Renewal of Agreement with Compliance Resource Group for substance abuse testing for FY23 (Not to exceed $15,000.00 from 23-11-005)
    k.    Site Contracts
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Rates of Pay Schedule for 2022-2023.

9)    Discussion and possible motion regarding Contract with Funds For Learning for E-Rate Consulting Services for the 2022-2023 school year. ($17,898.63 from 23-11-079)

10)    Discussion and possible motion regarding Quarterly District Transfer Capacities.

11)    Discussion and possible motion regarding District Policy DB-F Superintendent Evaluation Form.

12)    Discussion and possible motion regarding Substitute Stipend for August 10, 2022 through December 16, 2022. (Not to exceed $300,000 from 23-11-795)

13)    Discussion and possible motion regarding Class Coverage Stipend for August 10, 2022 through December 16, 2022. (Not to exceed $450,000 from 23-11-795)

14)    Discussion and possible motion regarding Refugee School Impact Tutoring and Language Support Contract for FY23. (No cost to District)

15)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of High School Assistant Principals pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

16)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

17)    Discussion and possible motion regarding employment/appointment of High School Assistant Principals.

18)    Discussion and possible motion regarding new business.

19)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/vA55kYf2JOjCukh/download

SPECIAL BOARD OF EDUCATION MEETING

Date:  Monday, July 25, 2022
Time:  12:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible motion to enter into executive session to consider the appeal of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA pursuant to 25 O.S. §  307 (B) (7).

3)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

4)    Discussion and possible motion to accept or overturn decision of the District regarding student transfer requests.

5)    Discussion and possible motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, August 1, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Chief Mark Stout – Campus Police

2)    Recognitions and Reports

        Safety Update – Chief Mark Stout – Campus Police

3)    Public Participation

4)    Superintendent’s Report

5)    Strategic Plan Update – Dr. Jason Memoli – Chief of Staff

6)    Comments by Board Members

7)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on July 18, 2022
    b.    Purchase orders dated July 13, 2022 through July 25, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Declaration of Obsolete Items
    f.    Renewal of Agreement with the Putnam City Public Schools Foundation for FY23
    g.    Renewal of Beverage Agreement with PepsiCo for FY23 (No Cost to District)
    h.    Renewal of Snack Vending Agreement with Imperial, Inc. for the 2022-2023 school year. (No Cost to District)
    i.    Site Contracts
    j.    Overnight Travel
    k.    Retirements and Resignations as listed on Attachment A

8)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

9)    Discussion and possible motion regarding Declaration of Hours vs Days as stated in Policy EA.

10)    Discussion and possible motion to enter into executive session for the purpose of discussing the following:

    a)    to consider the appeal of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA pursuant to 25 O.S. § 307 (B) (7).

    b)     negotiations for the 2022-2023 school year pursuant to 25 O.S. § 307 (B) (1) and (B) (2).

11)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

12)    Discussion and possible motion to accept or overturn decision of the District regarding student transfer requests.

13)    Discussion and possible motion regarding new business.

14)    Discussion and possible motion to adjourn.   

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/5NOWFW99NbXE8IB/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, August 15, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Dr. Keely Frayser – Chief Academic Officer

2)    Recognitions and Reports

                Social Emotional Learning – Dr. Keely Frayser – Chief Academic Officer
                College Readiness & Drop Out Report – Shelly Roper – Chief Secondary Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
a.    Minutes for regular board meeting on August 1, 2022
b.    Purchase orders dated July 25, 2022 through August 8, 2022 inclusive for the 2022-2023 school year
c.    Financial Reports
d.    Activity Fund Transfer List
e.    Project Applications
f.    Declaration of Obsolete Items
g.    Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY23. (No Cost to District)
h.    Renewal of Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2022-2023 school year. (No cost to district)
i.    Renewal of Memorandum of Understanding with Morton Comprehensive Health Services to expand student counseling services for the 22-23 school year to include Arbor Grove, Capps, Mayfield, Putnam City High and Putnam City West schools. (No Cost to District)
j.    Renewal of Contract with Melodie Smith for Tutoring Services at St. Charles Catholic School. ($25 Per Hour, Not to Exceed $20,000 from 23-11-511)
k.    Site Contracts
l.    Overnight Travel
m.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding ratification of the 2022-2023 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers.

9)    Discussion and possible motion regarding Agreement with UCO for Athletic Training Services at Putnam City High School subject to final approval by the District’s legal counsel. (Not to exceed $7,315.00 from 23-11-000)

10)    Discussion and possible motion regarding Job Description for Adjunct Teacher.

11)    Discussion and possible motion regarding increase in Food Services Meal Prices for the 2022-2023 school year.

12)    Discussion and possible motion to convene in executive session to discuss the Complaint of Clifton Wayne Smith pursuant to 25 O.S. § 307 (B)(1).

13)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

14)    Discussion and possible motion to affirm, reverse or modify the administrations decision regarding the Complaint of Clifton Wayne Smith.

15)    Discussion and possible motion regarding new business.

16)    Discussion and possible motion to adjourn.  

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/9YAdza6nei3F06p/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, September 6, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Ryan Spilman – Chief Financial Officer

2)    Staff Reports
        
          EOY Financial Report – Ryan Spilman – Chief Financial Officer

          Board Seat Redistricting Report – Dr. Jason Memoli – Chief of Staff

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    
    a.    Minutes for regular board meeting on August 15, 2022
    b.    Purchase orders dated August 9, 2022 through August 29, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Contract with Satellite Athletic Association. (No Cost to District)
    i.    Renewal of Memorandum of Understanding with Morton Comprehensive Health Services to expand student counseling services for the 22-23 school year to include Windsor Hills Elementary School. (No Cost to District)
    j.    Renewal of Memorandum of Understanding with the University of Central Oklahoma School Psychology Program for Student Practicum Partnership. (No Cost to District)
    k.    Site Contracts
    l.    Out-of-State Trips
        i)    Putnam City High School DECA students to Washington D.C. to attend DECA Power Trip Conference from November 10th – 13th, 2022
    m.    Overnight Travel
    n.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding granting easement to OGE to provide electrical service to Putnam City High School Tennis Facility. (No Cost to District)

9)    Discussion and possible motion regarding Memorandum of Understanding with Grand Canyon University for placement of education students for student teaching for the 2022-2023 school year. (No Cost to District)

10)    Discussion and possible motion regarding Memorandum of Understanding with Institutes of Higher Education (USO, MACU & OCU) for partnership to create an Urban Teacher Preparation Academy. ($2,750 23-11-795 and $2,750 Putnam City Foundation)

11)    Discussion and possible motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

12)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

13)    Discussion and possible motion regarding new business.

14)    Discussion and possible motion to adjourn.   

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/cUjWJuLgpqCFMwQ/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, September 19, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Patricia Balenseifen – Chief Human Capital Officer

2)    Staff Reports

            Equity, Diversity & Inclusion Report – Patricia Balenseifen, Chief Human Capital Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on September 6, 2022
    b.    Purchase orders dated August 30, 2022 through September 12, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Project Applications
    f.    Sanctioning Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Agreement with Oklahoma Athletic Center for pool usage for all 3 Putnam City High School swim teams for the 22-23 school year ($16,896.00 from 23-11-005)
    i.    Renewal of Revised Contract with Satellite Athletic Association. (No Cost to District)
    j.    Site Contracts
    k.    Out-of-State Trips
        i)    Putnam City North High School FCCLA student to Columbus, Ohio to attend FCCLA National Conference & Student Competition from November 10th – 13th, 2022
    l.    Overnight Travel
    m.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding contract with Renee Cantwell, school psychologist/independent contract for FY23 (Not to exceed $10,000.00 from 23-11-628)

9)    Discussion and possible motion regarding approval of Notice of Schedule of Regular Board Meetings for 2023.

10)    Discussion and possible motion regarding approval of Estimate of Needs for Fiscal Year 22-23.

11)    Discussion and possible motion regarding 2022-2023 Negotiated Agreement between the Board of Education and the Putnam City Support Professional Employees.

12)    Discussion and possible motion regarding Resolution of new Board Seat Election Boundaries due to 2020 Census.

13)    Discussion and possible motion regarding Memorandum of Understanding with Southern Nazarene University to create a Cohort Program for employees pursuing a Master’s in Educational Leadership. (No Cost to District)

14)    Discussion and possible motion regarding Retention Stipend for Bus Drivers for FY 22-23. (Not to exceed $180,000 from 23-11-795)

15)    Discussion and possible motion regarding agreement with Red Rover Substitute Management and Employee Absence Tracking system. ($22,925 from 23-11-795)

16)    Discussion and possible motion regarding appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 22-23 school year.

17)    Discussion and possible motion regarding new business.

18)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/rLD0sdXctUDt5Rh/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, October 3, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Jeff Bardach – Chief Communications Officer

2)    Staff Reports

        Cancer Fund Drive Report & Donation Presentation – Dr. Dick Balenseifen, District Athletic Director

        Communications Report – Jeff Bardach, Chief Communications Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on September 19, 2022
    b.    Purchase orders dated September 13, 2022, through September 26, 2022, inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Project Applications
    f.    Declaration of Obsolete Items
    g.    Site Contracts
    h.    Out-of-State Trips
        i)    Putnam City West Girls Basketball Team to Dallas, Texas, October 29, 2022
        ii)    Putnam City West Boys Basketball Team to Wichita Falls, Texas, November 5, 2022
        iii)    Putnam City North Baseball Team to Gulf Shores, Alabama, March 12-17, 2023
    i.    Overnight Travel
    j.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Building Communication Representative Stipend FY 22-23. (Not to exceed $15,000 from 23-11-795)

9)    Discussion and possible motion regarding new business.

10)    Discussion and possible motion to adjourn.   

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/FeEBbca8EGOGWWU/download

•   Budget Hearing – Ryan Spilman – Chief Financial Officer

SPECIAL BOARD OF EDUCATION MEETING

Date:   Thursday, October 27, 2022
Time:   12:00 p.m. Noon
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

3)    Discussion and possible motion regarding Quarterly District Transfer Capacities for the 22-23 school year.

4)    Discussion and possible motion regarding Quarterly Open Transfers for the 22-23 school year.

5)    Discussion and possible motion regarding Amended Federal Claims Approved Signatures for the 2022-2023 school year.

6)    Discussion and possible motion regarding Amended Emergency Federal Claims Approved Signatures for the 2022-2023 school year.

7)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/k4VemiggSUJcOap/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, November 7, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Dr. Keely Frayser – Chief Academic Officer

2)    Staff Reports
    
        Career Tech Report – Dr. Keely Frayser – Chief Academic Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on October 17, 2022
    b.    Minutes for special board meeting on October 27, 2022
    c.    Purchase orders dated October 12, 2022 through November 1, 2022 inclusive for the 2022-2023 school year
    d.    Financial Reports
    e.    Activity Fund Cash Summaries
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of Memorandum of Understanding with C.A.R.E. for Change for counseling services at all district schools. (No Cost to District)
    i.    Site Contracts
    j.    Out-of-State Trips
        i)    Putnam City High Air Force JROTC to New Orleans, Louisiana and Costa Maya and Cozumel, Mexico via Carnival Cruise Line from March 10 – 17, 2023 to participate in AS-220 Cultural Studies activities and visit Naval bases.
    k.    Overnight Travel
    l.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Contract with Communications Technologies, Inc. for Weapons Detection System. ($493,615.00 from 23-11-795)

9)    Discussion and possible motion regarding Contract between Owner and Architect with GSB, Inc. for architectural services for Centennial and Performing Arts Center. (Not to Exceed 8% of Contracted Amount from 23-76-188)

10)    Discussion and possible motion regarding Local Education Agency (LEA) Authorized Representative to the Oklahoma State Department of Education.

11)    Discussion and possible motion to enter into executive session for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation where the disclosure of information would violate confidentiality requirements of state law pursuant to 25 O.S. § 307(B)(4).

12)    Discussion and possible motion regarding new business.

13)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/zmx4EiUCuLWU1BF/download

SPECIAL BOARD OF EDUCATION MEETING

Date:   Thursday, November 17, 2022
Time:   12:00 p.m. Noon
Place:  West Conference Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    
    a)    Out-of-State Trips
    b)    Overnight Travel

3)    Discussion and possible motion regarding Substitute Stipend for August 10, 2022 through December 16, 2022. (Not to exceed $500,000 total from 23-11-795 - $300,000 original request and $200,000 supplemental request.)

4)    Discussion and possible motion to enter into executive session for the purpose of having confidential communications with District’s legal counsel to discuss pending litigation where the disclosure of information would violate confidentiality requirements of state law pursuant to 25 O.S. § 307(B)(4).

5)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

6)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/sOejSZ84JBI08SG/download        

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, November 28, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Barbara Crump, Chief Elementary Officer

2)    Staff Reports

        Employee Childcare Program – Barbara Crump, Chief Elementary Officer

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on November 7, 2022
    b.    Minutes for special board meeting on November 17, 2022
    c.    Purchase orders dated November 2, 2022 through November 15, 2022 inclusive for the 2022-2023 school year
    d.    Financial Reports
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Site Contracts
    i.    Overnight Travel
    j.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for architectural services for Overholser Elementary School Traffic Loop and Paved Walking Track. (7% of Contracted Amount from 23-77-289 and 23-79-289)

9)    Discussion and possible motion regarding Non-Disclosure Agreement with MA+ Architecture relating to Bond Projects and Financials.  

10)    Discussion and possible motion regarding Agreement with S.E. Hardesty Co. dba/Hardesty Team to replace Chillers and CW Pumps at Wiley Post Elementary School. ($1,019,400.00 from 23-11-795)

11)    Discussion and possible motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

12)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

13)    Discussion and possible motion regarding new business.

14)    Discussion and possible motion to adjourn.    

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/PltRpEZSOobgTxr/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, December 5, 2022
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Dr. Jason Memoli, Chief of Staff

2)    Staff Reports

        Update on Strategic Plan – Dr. Jason Memoli, Chief of Staff

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    
    a.    Minutes for regular board meeting on November 28, 2022
    b.    Purchase orders dated November 16, 2022 through November 29, 2022 inclusive for the 2022-2023 school year
    c.    Financial Reports
    d.    Sanctioning Applications
    e.    Site Contracts
    f.    Overnight Travel
    g.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding contract with Cox Communications for WAN Services for the 2023-2024 school year. ($400,000.00 from 24-11-094)

9)    Discussion and possible motion regarding contract with OneNet for Internet Services for the 2023-2024 school year. ($72,900.00 from 24-11-094)

10)    Discussion and possible motion regarding contract with OneNet for Advanced Firewall Services for the 2023-2024 school year. ($31,690.00 from 24-11-094)

11)    Discussion and possible motion regarding Quarterly District Transfer Capacities for the 22-23 school year.

12)    Discussion and possible motion regarding Quarterly Open Transfers for the 22-23 school year.

13)    Discussion and possible motion regarding Substitute Stipend for Second Semester - January 3, 2023 through May 18, 2023. (Not to exceed $500,000 from 23-11-795)

14)    Discussion and possible motion regarding Class Coverage Stipend for Second Semester - January 3, 2023 through May 18, 2023. (Not to exceed $450,000 from 23-11-795)

15)    Discussion and possible motion regarding agreement with Apptegy for Website and App Platform Development and Implementation. ($68,400 from 23-11-795)

16)    Discussion and possible motion regarding Contract between Owner and Architect with MA+ Architecture, LLC. for on-call architectural services for various District building projects. (No Cost to District)

17)    Discussion and possible motion regarding Contract between Owner and Architect with LWPB, Inc. for on-call architectural services for various District building projects. (No Cost to District)

18)    Discussion and possible motion regarding Contract between Owner and Architect with Troy D. Rhodes & Company, Inc. for on-call architectural services for various District building projects. (No Cost to District)

19)    Discussion and possible motion regarding modified Superintendent’s Contract for 2022-2023 school year.

20)    Discussion and possible motion regarding new business.

21)    Discussion and possible motion to adjourn.   

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/EWEMOmsEnRfiwHZ/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, January 4, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

  1.   Moment of Silence and Pledge of Allegiance – Cory Boggs, Executive Director of Information Technology Services

  2.   Public Participation.

  3.   Superintendent’s Report.

  4.   Comments by Board Members.

  5.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

       a.    Minutes for regular board meeting on December 7, 2020.
       b.    Minutes for special board meeting on December 17, 2020.
       c.    Purchase orders dated December 1, 2020 through December 14, 2020 inclusive for the 2020-2021 school year.
       d.    Financial Reports.
       e.    Activity Fund Cash Summaries.
       f.    Activity Fund Transfer List.
       g.    Project Applications.
       h.    Obsolete and/or Surplus Items.
       i.    Renewal of contract with Cox Communications for Local and Long Distance Services for the 2021-2022 school year. (22-11-094)
       j.    Elementary Contracts.
       k.    Retirements and resignations as listed on Attachment A.

  6.   Consideration of and vote on recommendation of employment of new personnel and Reassignments as listed on Attachment A.

  7.   Consideration of and vote on motion to approve contract with Cortney Yarholar for Consultant for Professional Development sessions on Native American Youth culture and  imagery. (Not to exceed $7,500.00 from 21-11-563)

  8.   Consideration of and vote on motion to approve supplemental agreement with Sparks Reed Architects for Putnam City West re-roofing project. ($37,000.00 from 21-76-195)

  9.   Consideration of and vote on new business.

 10.   Consideration of and vote on motion to adjourn.

Item of Information – District Policy BL – Sexual Harassment.

Item of Information – District Policy BM – Civil Rights Policy.

Here is a link to access supporting documents:

 https://storage.putnamcityschools.org/owncloud/index.php/s/asCW6h0V2qtIqFf

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, January 19, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

  1.    Moment of Silence and Pledge of Allegiance – Shannon Meeks – Chief Financial Officer.

  2.    Public Participation.

  3.    Information and Staff Reports:
              Mid-Year Allocation – Shannon Meeks – Chief Financial Officer.

  4.    Superintendent’s Report.

  5.    Comments by Board Members.

  6.    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

        a.    Minutes for regular board meeting on January 4, 2021.
        b.    Purchase orders dated December 15, 2020 through January 12, 2021 inclusive for the 2020-2021 school year.
        c.    Financial Reports.
        d.    December Activity Fund Cash Summaries.
        e.    Mid-Year Activity Fund Cash Summaries.
        f.    Activity Fund Transfer List.
        g.    Obsolete and/or Surplus Items.
        h.    Overnight Travel.
        i.    Elementary Contracts.
        j.    Retirements and resignations as listed on Attachment A.

  7.    Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

  8.    Consideration of and vote on motion to approve the 2021-2022 Course Description Guide.

  9.    Consideration of and vote on revision to District Policy BL – Sexual Harassment.

 10.    Consideration of and vote on revision to District Policy BM – Civil Rights Policy.

 11.    Consideration of and vote on motion to approve TLE Qualitative Evaluation waiver for 20-21 school year.

 12.    Consideration of and vote on motion to approve Agreement with Heartland Travel Health Services, dba, Passport Health for COVID-19 vaccination clinics for 20-21 school year. (No Cost to District)

 13.    Consideration of and vote on motion to approve Memorandum of Agreement with Oklahoma City-County Board of Health to become a Point of Dispensing Partner for 20-21 school year. (No Cost to District)

 14.    Consideration of and vote on motion to grant easement to City of Oklahoma City for Downs Elementary water line relocation for Classroom/Storm Shelter project.

 15.    Consideration of and vote on motion to approve resolution determining the maturities of, and setting a date, time and place for the sale of the $28,500,000.00 General Obligation Combined Purpose Bonds of the Putnam City School District, and designating bond counsel for this issuance of bonds.  

 16.    Consideration of and vote on motion to approve Contract with Kricket Rhodes, Native American Cultural Consultant for 20-21 school year. (Not to Exceed $3,500 from 21-11-563)

 17.    Consideration of and vote on motion to enter into executive session for the purpose of discussing updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers to 25 O.S. § 307 (B)(1) and (2).

 18.    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

 19.    Consideration of and vote on new business.

 20.    Consideration of and vote on motion to adjourn.

Here is a link to access supporting documents:

https://storage.putnamcityschools.org/owncloud/index.php/s/VFvUg7Y0o62yDfs

REGULAR BOARD OF EDUCATION MEETING

Board Meeting Agenda

Date:   Monday, February 1, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Scott McCall – Executive Director of Special Services.

2)    Public Participation.

3)    Superintendent’s Report.

4)    Comments by Board Members.

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
       a)    Minutes for regular board meeting on January 19, 2021.
       b)    Purchase orders dated January 13, 2021 through January 26, 2021 inclusive for the 2020-2021 school year.
       c)    Financial Reports.
       d)    Renewal of Memorandum of Understanding with the University of Oklahoma for education teaching students Clinical Experience/Practicum/Internship. (No Cost to District)
       e)    Elementary and Secondary Contracts.
       f)    Retirements and resignations as listed on Attachment A.

6)    Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Consideration of and vote on motion to approve contract between Owner and Architect with Troy D. Rhodes & Company for Apollo Elementary Classroom/Storm Shelter project. (7% of Contracted Construction Amount from 21-79-250)

8)    Consideration of and vote on motion to enter into executive session for the purpose of discussing Updated Salary Schedules for the 2020-2021 fiscal year between the Board of Education and the Putnam City Association of Classroom Teachers pursuant to 25 O.S. § 307 (B) (1) and (2).

9)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

10)    Consideration of and vote on Updated Salary Schedule for the 2020-2021 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers.

11)    Consideration of and vote on new business.

12)    Consideration of and vote on motion to adjourn.

Item of Information – Policy EP – Homeless Students.

Item of Information – Policy EB – Federal Programs Complaint Procedure.

Here is a link to view attachments:

https://storage.putnamcityschools.org/owncloud/index.php/s/fWK2gsRZ74QrnA6/download 

SPECIAL BOARD OF EDUCATION MEETING

Special Board Meeting Agenda

Date:   Monday, February 22, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Sheradee Hurst – Communications Director.

2)    Public Participation.

3)    Oath of Office – Judy Hopper – Board Seat # 3.

4)    Consideration of and vote on motion to approve Declaration of Emergency and Resolution at District Facilities due to damage caused by inclement weather.

5)    Superintendent’s Report.

6)    Comments by Board Members.

7)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
       a.    Minutes for regular board meeting on February 1, 2021.
       b.    Purchase orders dated January 27, 2021 through February 9, 2021 inclusive for the 2020-2021 school year.
       c.    Financial Reports.
       d.    Declaration of Obsolete Items.
       e.    Elementary and Secondary Contracts.
       f.    Retirements and resignations as listed on Attachment A.

8)    Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

9)    Consideration of and vote on motion to approve 2022-2023 District Calendar.

10)    Consideration of and vote on motion to approve revision to District Policy EB – Federal Programs Complaint Procedure.

11)    Consideration of and vote on motion to approve revision to District Policy EP – Homeless Students.

12)    Consideration of and vote on motion to approve Support Bargaining Unit Team.

13)    Consideration of and vote on motion to approve Job Description – Maintenance Dispatcher.

14)    Consideration of and vote on new business.

15)    Consideration of and vote on motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/RZscUT8zVOMszXT/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, March 1, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Dr. Keely Frayser – Executive Director of Curriculum and Instruction.

2)    Public Participation.

3)    Service Recognition – Sky Collins.

4)    Consideration of and vote on motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools and virtual student presentations.

5)    Superintendent’s Report.

6)    Comments by Board Members.

7)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
        a.    Minutes for special board meeting on February 22, 2021.
        b.    Purchase orders dated February 10, 2021 through February 23, 2021 inclusive for the 2020-2021 school year.
        c.    Financial Reports.
        d.    Activity Fund Transfer List.
        e.    Declaration of Obsolete/Surplus Items.
        f.    Overnight Travel.
       g.    Retirements and resignations as listed on Attachment A.

8)    Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

9)    Consideration of and vote on motion to approve contract between Owner and Architect with LWPB Architects for New Transportation Building. (6% of Contracted Construction Amount from 21-79-171)

10)    Consideration of and vote on motion to enter into executive session for the purpose of discussing employment/appointment of an elementary assistant principal pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

11)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

12)    Consideration of and vote on motion to employ/appoint an elementary school assistant principal.

13)    Consideration of and vote on motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

14)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

15)    Consideration of and vote on new business.

16)    Consideration of and vote on motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/1LtSysvTmMzLONR/download

SPECIAL BOARD OF EDUCATION MEETING
 

Date: Monday, March 8, 2021
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)Call to order and recording of members present and absent.

2)Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

     a.Minutes for regular board meeting on March 1, 2021.
     b.Purchase orders dated February 24, 2021 through March 2, 2021 inclusive for the 2020-2021 school year.
     c.Activity Fund Cash Summary.
     d.Activity Fund Transfer List.
     e.Overnight Travel.
     f.Retirements and resignations as listed on Attachment A.

3)Consideration of and vote on motion to approve Summer School Program for 2021.

4)Consideration of and vote on motion to enter into executive session for the purpose of discussing the following topics pursuant to 25 O.S. § 307 (B) (1) and (B) (7):

a.Employment/appointment of an Executive Director of Finance.
b.Renewal of employment of the Superintendent’s Administrative Staff for the 2021-2022 school year which includes: Patricia Balenseifen, Shbrone Brookings, Cory Boggs, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall and Shelly Roper.

5)Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

6)Consideration of and possible vote on motion to employ/appoint an Executive Director of Finance.

7)Consideration of and vote on motion to approve renewal of employment of the Superintendent’s Administrative Staff for 2021-2022 school year which includes: Patricia Balenseifen, Shbrone Brookings, Cory Boggs, Barbara Crump, Dr. Keely Frayser, Sheradee Hurst, Scott McCall and Shelly Roper.

8)Consideration of and vote on motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent and discussing re-employment of the Superintendent pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

9)Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

10)Consideration of and vote on motion to approve the Superintendent’s contract for 2021-2022.

11)Consideration of and vote on motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/QCUc2Of2a5qOEhV/download

SPECIAL BOARD OF EDUCATION MEETING

Date:  Tuesday, March 9, 2021
Time:  12:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Consideration of and vote on motion to receive bids for the $28,500,000 General Obligation Combined Purpose Bonds of this School District and take action to award bonds to the lowest bidder.

3)    Consideration of and vote on a resolution providing for the issuance of general obligation combined purpose bonds in the sum of $28,500,000 by the Putnam City School District, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; designating registrar and paying agent for this issue of bonds; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue.

4)    Consideration of and vote on motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING

Date:    Monday, April 5, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Barbara Crump – Executive Director of Elementary Education.

2)    Public Participation.

3)    Superintendent’s Report.

4)    Comments by Board Members.

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    

     a)    Minutes for special board meeting on March 8, 2021.
     b)    Minutes for special board meeting on March 9, 2021.
     c)    Purchase orders dated March 3, 2021 through March 30, 2021 inclusive for the 2020-2021 school year.
     d)    Financial Reports.
     e)    Activity Fund Cash Summary.
     f)    Activity Fund Transfer List.
     g)    Declaration of Obsolete and/or Surplus Items.
     h)    Renewal of Contract with Deborah Primeaux, Native American Consultant. (Not to exceed $900 from 21-11-563)
     i)    Overnight Travel Requests.
     j)    Elementary and Secondary Contracts.
     k)    Retirements and resignations as listed on Attachment A.

6)    Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Consideration of and vote on motion for renewal of employment for certified administrators as listed on Attachment B for the 2021-2022 school year.

8)    Consideration of and vote on motion to approve lowest/best bid from EarthSmart Controls for air purification system. ($1,920,000.00 from 21-11-793)

9)    Consideration of and vote on motion to approve contract between Owner and Architect with LWPB for procurement of furniture for Cooper Middle School and Hefner Middle School. (4% of Contracted Amount from 21-77-289)

10)    Consideration of and vote on motion to approve Revised Federal Claims Approved Signatures for the 2020-2021 school year.

11)    Consideration of and vote on motion to approve Revised Emergency Federal Claims Approved Signatures for the 2020-2021 school year.

12)    Consideration of and vote on motion to approve Declaration of Emergency Leave Days.

13)    Consideration of and vote on motion to approve Temporary Teacher Semester Contract.

14)    Consideration of and vote on motion to approve Change Order with Lingo Construction for Putnam City Stadium MEP repairs. (6% Construction Manager Fee from 21-76-174)

15)    Consideration of and vote on motion to approve Federal Programs Finance Coordinator Job Description.

16)    Consideration of and vote on new business.

17)    Consideration of and vote on motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/59sBRxIQE0sBd6m/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, April 19, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Jennifer Seal, Putnam City Foundation.

2)    Oath of Office – Steve Burger – Board Seat # 1.

3)    Organization of Board of Education for 2021-2022; election of president, vice-president, clerk of the board, deputy clerk and encumbrance clerk.

4)    Public Participation.

5)    Staff Reports & Recognitions:
              Recognition of Teacher of the Year – Sheradee Hurst – Director of Communications.

              Recognition of Golden Apple Recipients – Jennifer Seal – Putnam City Foundation.

6)    Superintendent’s Report.

7)    Comments by Board Members.

8)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
        a)    Minutes for regular board meeting on April 5, 2021.
        b)    Purchase orders dated March 31, 2021 through April 13, 2021 inclusive for the 2020-2021 school year.
        c)    Financial Reports.
        d)    Updated February Activity Fund Cash Summary.
        e)    Declaration of Obsolete and/or Surplus Items.
        f)     Elementary Contracts.
        g)    Overnight Travel Requests.
        h)    Retirements and resignations as listed on Attachment A.

9)    Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

10)    Consideration of and vote on motion for renewal of employment for certified teachers as listed on Attachments B for the 2021-2022 school year.

11)    Consideration of and vote on motion to approve Substitute Stipend.

12)    Consideration of and vote on motion to approve Employee Stipend.

13)    Consideration of and vote on motion to approve Special Education Assurance Statement.

14)    Consideration of and vote on motion to approve Agreement with Insight Creative Group for Comprehensive Strategic Plan. (Phase 1 - $63,142.50 from 11-21-017)

15)    Consideration of and vote on motion to approve revision to District Policy EB – Curriculum: Federal Programs Complaint Procedures.

16)    Consideration of and vote on motion to enter into executive session for the purpose of discussing employment/appointment of elementary principals pursuant to 25 O.S. § 307 (B) (1) and (7).

17)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

18)    Consideration of and vote on motion to employ/appoint elementary school principals.

19)    Consideration of and vote on new business.

20)    Consideration of and vote on motion to adjourn.

Item of Information – District Policy EF – Attendance.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/oiBjRjtWu6189l0/download

Date: Friday, April 23, 2021
Time: 12:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)  Call to order and recording of members present and absent.

2)  Consideration of and vote on motion to approve a resolution authorizing the Superintendent and District’s legal counsel to pursue appropriate actions including litigation against the State Board of Education or any other appropriate entities, organizations, or persons regarding the State Board of Education’s overreaching, illegal, and unconstitutional action on March 25, 2021 adopting a resolution to equalize funding between all public schools and charter schools and to settle the lawsuit with Oklahoma Public Charter School Association.

3)  Consideration of and vote on motion to adjourn.

Name of person posting this notice: Tina Losawyer, Deputy Board Clerk.

Posted the 22nd day of April, 2021 at 11:30 a.m. on the glass doors to the entrances at the Putnam City Administration Building, 5401 NW 40th Street, Oklahoma City, Oklahoma.

Notice of this special meeting was filed in the office of the County Clerk, April 21, 2021 at 10:20 a.m

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, May 3, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Cory Boggs, Executive Director of Information Technology.

2)    Public Participation.

3)    Staff Reports and Recognition.
               Resolution and Recognition of Service for Cindy Gibbs.

4)    Superintendent’s Report.

5)    Comments by Board Members.

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
       a.    Minutes for regular board meeting on April 19, 2021.
       b.    Minutes for special board meeting on April 23, 2021.
       c.    Purchase orders dated April 14, 2021 through April 27, 2021 inclusive for the 2020-2021 school year.
       d.    Financial Reports.
       e.    Activity Fund Cash Summary.
       f.    Activity Fund Transfer List.
       g.    Fundraisers.
       h.    Declaration of Obsolete Items.
        i.    Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
        j.    Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
        k.    Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year.
        l.    Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year. (4 ½ teacher salaries from 22-11-000)
        m.    Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2020-2021 year. ($100,000.00 from 22-11-421)
        n.    Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2021-2022 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 22-11-122, 22-11-127, 22-11-023, 22-11-061)
        o.    Renewal of Contract with Healthcare Safety Solutions for 2021-2022. ($25,000 from 22-11-089)
        p.    Renewal of Contract with Summit Fire & Security (formerly Mac Systems) for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring for 32 sites for 2021-2022 school year. ($13,440.00 from 21-22-088)
        q.    Renewal of Mutual Cooperation Agreement with Oklahoma County for the 2021-2022 fiscal year. (No Cost to District)
        r.    Renewal of Memorandum of Understanding with OSU-OKC for Concurrent Courses to be offered at Putnam City, Putnam City North and Putnam City West High Schools during the 2021-2022 school year. (No cost to district)
        s.    Renewal of Memorandum of Understanding with Morton Comprehensive Health Services for student counseling services for the 21-22 school year at Central, Coronado, Downs, Hilldale, Northridge and Wiley Post Elementary Schools. (No Cost to District)
        t.    Renewal of Service Agreement with OSSBA for unemployment claims management for the 2021-2022 year. ($17,517.50 from 22-11-089)
        u.    Elementary and Secondary Contracts.
        v.    Retirements and resignations as listed on Attachment A.

7)    Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Consideration of and vote on motion for renewal of employment for support staff as listed on Attachment B for the 2021-2022 school year.

9)    Consideration of and vote on motion to approve revision to District Policy EF – Attendance.

10)    Consideration of and vote on motion to approve employment of Lingo Construction as Construction Managers at old Capps Middle School for Demolition project. (6% Contracted Construction Amount from 21-76-157)

11)    Consideration of and vote on motion to approve employment of Globe Construction as Construction Managers at Putnam City West High School for Re-Roof 9th Grade Wing project. (6% Contracted Construction Amount from 21-79-195)

12)    Consideration of and vote on motion to approve employment of Pope Contracting as Construction Managers at Apollo Elementary for Classroom/Storm Shelter Addition. (7% Contracted Construction Amount from 21-79-250)

13)    Consideration of and vote on motion to approve employment of Lingo Construction as Construction Managers for Transportation Building Renovation project. (6% Contracted Construction Amount from 21-79-171)

14)    Consideration of and vote on motion to enter into executive session for the purpose of discussing employment/appointment of elementary assistant principals at sites to be determined pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

15)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

16)    Consideration of and vote on motion to employ/appoint elementary assistant principals at sites to be determined.

17)    Consideration of and vote on new business.

18)    Consideration of and vote on motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/g2UGuTiuXL77u19/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, May 17, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Matt Gindhart – Executive Director of Finance.

2)    Public Participation.

3)    Superintendent’s Report.

4)    Comments by Board Members.

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

        a.    Minutes for regular board meeting on May 3, 2021.
        b.    Purchase orders dated April 28, 2021 through May 11, 2021 inclusive for the 2020-2021 school year.
        c.    Financial Reports.
        d.    Activity Fund Transfer List.
        e.    Project Applications.
        f.    Declaration of Obsolete Items.
        g.    Renewal of Professional Services Agreement with Community Intervention Center for 2021-2022. ($16,000.00 from 22-11-005)
        h.    Renewal of Automotive Lease/Purchase Agreement with Welch State Bank. ($10,123.50 1st of 4 renewal options from 21-79-266)
        i.    Renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2021-2022 year. ($3.356 per meal from 22-22-385)
        j.    Elementary and Secondary Contracts.
        k.    Overnight Travel.
        l.    Retirements and resignations as listed on Attachment A.

6)    Discussion and possible motion regarding recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding the Negotiating Team for the 2021-2022 school year.

8)    Discussion and possible motion regarding granting easement to City of Warr Acres for Drainage Improvement Project at Putnam City High School.

9)    Discussion and possible motion regarding granting easement to OG&E for electrical service work at Mayfield Middle School.

10)    Discussion and possible motion regarding Agreement with Cengage Learning Inc. for Elementary Science textbooks and online resources. ($575,178.00 from 21-11-793)

11)    Discussion and possible motion regarding Agreement with Hand2Mind Inc. for Elementary School Science Kits. ($311,995.20 from 21-11-793)

12)    Discussion and possible motion regarding Agreement with Quaver Music for Elementary Music digital curriculum. ($150,675.00 from 21-11-793)

13)    Discussion and possible motion regarding Agreement with McGraw Hill LLC for Middle School Science textbooks and online resources. ($352,608.41 from 21-11-793)

14)    Discussion and possible motion regarding Agreement with Bedford, Freeman & Worth Publishing for High School Science textbooks and online resources. ($14,998.90 from 21-11-793)

15)    Discussion and possible motion regarding Agreement with Cengage Learning Inc. for High School Environmental Science textbooks and online resources. ($51,810.00 from 21-11-793)

16)    Discussion and possible motion regarding Agreement with McGraw Hill LLC for various High School Science textbooks and online resources. ($429,412.97 from 21-11-793)

17)    Discussion and possible motion regarding Agreement with Savvas Learning Company for High School AP Chemistry and Physics textbooks and online resources. ($18,906.68 from 21-11-793)

18)    Discussion and possible motion regarding Agreement with Savvas Learning Company for High School Biotechnology textbooks and online resources. ($6,249.50 from 21-11-793)

19)    Discussion and possible motion regarding Revised Gifted Education Plan.

20)    Discussion and possible motion regarding the Putnam City Foundation’s Thursday Folder program.

21)    Discussion and possible motion regarding Supplemental Appropriation of CRRSA ESSER II funds for Fiscal Year 20-21. ($21,430,225.36 21-11-793)

22)    Discussion and possible motion regarding Amended Summer School Program for 2021.

23)    Discussion and possible motion regarding Pandemic Stipend for Superintendent. ($2,000 from 21-11-000)

24)    Discussion and possible motion regarding new business.

25)    Discussion and possible motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/d4wK5Tn4QbyhOY6/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, June 7, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Shbrone Brookings – Executive Director of Operations

2)    Public Participation

3)    Staff Reports and Presentations
                 Comprehensive Strategic Brand – Insight Creative Group

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
        a.    Minutes for regular board meeting on May 17, 2021
        b.    Purchase orders dated May 12, 2021 through June 1, 2021 inclusive for the 2020-2021 school year
        c.    Financial Reports
        d.    Activity Fund Cash Summary
        e.    Activity Fund Transfer List
        f.    School Activity Fund List of Board Approved Fundraisers for FY22
        g.    Fundraisers
        h.    Declaration of Obsolete Items
        i.    Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services for FY22 (Not to exceed $15,000.00 from 22-11-596)
        j.    Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education for FY22 ($50.00 per referral from 22-11-005)
        k.    Renewal of Agreement with MacSpec for financial software and support for FY22 ($9,600.00 from 22-11-094)
        l.    Renewal of Basic Legal Services Agreement with The Center for Education Law for FY22 ($900.00 from 22-11-005)
        m.    Renewal of Contract with City of Oklahoma City for school crossing guards for FY22 (Not to exceed $22,680.00 from 22-11-005)
        n.    Renewal of PowerSchool Support Agreement for FY22 ($104,665.83 from 22-11-094)
        o.    Renewal of Agreement with Chance to Change for employee assistance program for FY22 (Not to exceed $50,000.00 from 22-11-793)
        p.    Renewal of Agreement with Spot My Bus for GPS tracking system for FY22 ($47,328.00 from 22-74-190 bond funds)
        q.    Elementary and Secondary Contracts
        r.    Overnight Travel
        s.    Retirements and resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding petition to move the educators hired during the 17-18 school year on Attachment B to career status based on attestation that they were “effective” during the 20-21 school year.

9)    Discussion and possible motion regarding renewal of Eide Bailly as the District’s Independent Auditor for the audit of FY21 and preparation of the FY22 Estimate of Needs. ($54,000.00 from 22-11-005)

10)    Discussion and possible motion regarding revision to District Policy EG – Student Discipline.

11)    Discussion and possible motion regarding Application for Temporary Appropriation for fiscal year 2022.

12)    Discussion and possible motion to enter into executive session for the purpose of discussing employment/appointment of High School Assistant Principal(s) at site(s) to be determined pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

13)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

14)    Discussion and possible motion regarding employment/appointment of High School Assistant Principal(s) at site(s) to be determined.

15)    Discussion and possible motion regarding new business.

16)    Discussion and possible motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/qeL2TApjEt06RUi/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, June 21, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Patricia Balenseifen – Chief Officer of Human Capital

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on June 7, 2021
    b.    Purchase orders dated June 2, 2021 through June 17, 2021 inclusive for the 2020-2021 school year
    c.    Financial Reports
    d.    April UPDATED Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.     Project Applications FY21
    g.    Project Applications FY22
            i)    District Wide
           ii)    Apollo Elementary
          iii)    Arbor Grove Elementary
          iv)    Central Elementary
           v)    Coronado Elementary
          vi)    Dennis Elementary
         vii)    Downs Elementary
        viii)    Harvest Hills Elementary
          ix)    Hilldale Elementary
           x)    Kirkland Elementary
          xi)    Lake Park Elementary
         xii)    Northridge Elementary
        xiii)    Overholser Elementary
        xiv)    Rollingwood Elementary
         xv)    Tulakes Elementary
        xvi)    Western Oaks Elementary
       xvii)    Wiley Post Elementary
      xviii)    Will Rogers Elementary
        xix)    Windsor Hills Elementary
         xx)    Capps Middle School
        xxi)    Cooper Middle School
       xxii)    Hefner Middle School
      xxiii)    Mayfield Middle School
      xxiv)    Western Oaks Middle School
       xxv)    Putnam City Academy
      xxvi)    Putnam City High School
     xxvii)    Putnam City North High School
    xxviii)    Putnam City West High School
      xxix)    Putnam City Smart Start
       xxx)    Extended Care Program
      xxxi)    Online Payments
    h.   Declaration of Obsolete Items
    i.    Renewal of Service Agreement with Clearwater Enterprises for purchase of natural gas for FY22 (Estimated 46% savings from 22-11-005)
    j.    Renewal of Agreement with F5 K9 Services for detection services for FY22 ($5,000.00 from 22-11-005)
    k.   Renewal of Service Agreement with Waste Management of Oklahoma for waste removal and recycling at various locations for FY22 ($138,240.00 from 22-11-005)
    l.    Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation
for FY22 (Not to exceed $30,000.00 from 22-34-005)
    m.  Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for FY22 ($1,371,398.00 from 22-11-005)
    n.   Renewal of Annual Insurance with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery for FY22 ($2,593,341.00 from
22-21-005)
    o.   Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for FY22 (No Cost to District)
    p.   Renewal of Contract with Hearts for Hearing for audiological services for FY22 ($25,000.00 from 22-11-621)
    q.   Renewal of Contract with Positive Changes for education services for FY22 ($1,000.00 from 22-11-621)
    r.    Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for FY 22 (No Cost to District)
    s.   Renewal of Contract with the Board of Regents for the University of Oklahoma Health Science Center for nursing student experience for FY22 (No Cost to District)
    t.   Renewal of Subscription with Pearson for AimsWeb Plus benchmarking/assessment product for FY22 ($51,350.00 from 22-11-793)
    u.  Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product for FY22 ($79,200.00 from 22-11-793)
    v.   Renewal of Agreement with Reading Plus for middle school site license subscription  for FY22 ($39,000.00 from 22-11-793)
    w.  Renewal of Agreement with the Putnam City Public Schools Foundation for FY22
    x.   Renewal of Agreement with Department of Rehabilitation Services (No Cost to District)
    y.   Renewal of Participation Agreement with SNU School for Children for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
    z.   Renewal of Participation Agreement with St. Charles Borromeo Catholic School for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
    aa. Renewal of Participation Agreement with Messiah Lutheran School for IDEA services for FY22 (Proportionate amount based on student count from 22-11-625)
    bb. Renewal of Contract with Total Wellness for onsite vaccination clinics for Putnam City students and employees for FY22 (No Cost to District)
    cc. Renewal of Contract with Saarah Joyce, school psychologist/independent contracts for FY22 (Not to exceed $5,000.00 from 22-11-621)
    dd. Renewal of Contract with Lissa Wright, school psychologist/independent contracts for FY22 (Not to exceed $10,000.00 from 22-11-621)
    ee. Renewal of Contract with Sue Fiaccone, school psychologist/independent contracts for FY22 (Not to exceed $5,000.00 from 22-11-621)
    ff.   Renewal of Contract with Larissa Hensley, speech language pathologist/independent contracts for FY22 (Not to exceed $20,000.00 from 22-11-625)
    gg.  Renewal of Contract with April “Nikki” Keck, certified VI teacher and orientation and mobility training specialist for FY22 (Not to exceed $2,000.00 from 22-11-621)
    hh.  Renewal of Contract with Sign Language Resource Services, Inc. for sign language interpreter services for FY22 (Not to exceed $20,000.00 form 22-11-621)
    ii.    Renewal of Agreement with Oklahoma City-County Health Department for FY22 (No Cost to District)
    jj.    Renewal of Memorandum of Understanding with Oklahoma City-County Health Department for Point of Distribution Partnership for FY22 (No Cost to District)
    kk.  Renewal of Agreement with Sumner One for Risograph maintenance for FY22 ($18,490.00 from 22-11-169)
    ll.    Elementary and Secondary Contracts
    mm.Retirements and resignations as listed on Attachment A

6)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding Open Transfers for 21-22 school year.

8)    Discussion and possible motion regarding Federal Claims Approved Signatures for FY22.

9)    Discussion and possible motion regarding Emergency Federal Claims Approved Signatures for FY22.

10)    Discussion and possible motion regarding Support Employee Contribution to Oklahoma Teacher Retirement System. ($1,835,500.00 from 22-11-050)

11)    Discussion and possible motion regarding Agreement with Barlow Education Management System for Federal Program Management for FY22. ($85,500.00 from 22-11-793)

12)    Discussion and possible motion regarding new business.

13)    Discussion and possible motion to adjourn.

Item of Information – Board Member Committee Assignments 2021-2022

To view attachments, please follow the link below:

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REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, July 6, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Barbara Crump, Executive Director of Elementary Education

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
        
        a.    Minutes for regular board meeting on June 21, 2021
        b.    Purchase orders dated July 1, 2021 through July 1, 2021 inclusive for the 2021-2022 school year
        c.    Financial Reports
        d.    Activity Fund Cash Summary
        e.    Activity Fund Transfer List
        f.    Project Applications
        g.    Renewal of Transportation Contract for FY22 with Francis Tuttle Career Technology. (No Cost to District)
        h.    Retirements and resignations as listed on Attachment A

6)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding Agreement with Employee Evaluation Systems, Inc. for Tulsa TLE Observation and Evaluation System. (Not to Exceed $52,967.50 from 22-11-107)

8)    Discussion and possible motion regarding Agreement with Insight Creative Group for Phase 2 of Comprehensive Strategic Plan. ($35,632.50 from 22-11-017)

9)    Discussion and possible motion regarding Memorandum of Understanding with Morton Comprehensive Health Services for student counseling at Apollo and Will Rogers Elementary schools for FY22. (No Cost to District)

10)    Discussion and possible motion regarding new business.

11)    Discussion and possible motion to adjourn.

To view attachments, please follow the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/nX5wTC5z9V1gc7M/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, July 19, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Pledge of Allegiance and Moment of Silence – Shelly Roper – Executive Director of Secondary Education

2)    Public Participation

3)    Staff Reports and Recognition
    
        College Readiness and Dropout Report – Shelly Roper – Executive Director of Secondary Education

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on July 6, 2021
    b.    Purchase orders dated 7/2/21 through 7/13/21 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summaries
    e.    Project Applications
    f.    Declaration of Obsolete Items
    g.    Putnam City Athletic Advertising Partnership Contracts
        i)    Marcos Pizza
        ii)    Francis Tuttle Technology
        iii)    Whataburger Corporation
    h.    Renewal of Agreement with Compliance Resource Group for substance abuse testing for FY22 (Not to exceed $15,000.00 from 22-11-005)
    i.    Renewal of Agreement with Chance to Change for student assistance program for FY22 (Not to exceed $15,000.00 from 22-11-005)
    j.    Renewal of Beverage Agreement with PepsiCo for FY22 (No Cost to District)
    k.    Elementary and Secondary Contracts
    l.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Evening Alternative Education Schedule and Deregulation Application for FY22.

9)    Discussion and possible motion regarding Putnam City Academy SOAR Schedule and Deregulation Application for FY22.

10)    Discussion and possible motion regarding Rates of Pay Schedule for 2021-2022.

11)    Discussion and possible motion regarding professional development agreement with CCOSA for OKTLE teacher evaluation training and certification. ($13,500.00 from 22-11-107)

12)    Discussion and possible motion regarding professional development agreement with CCOSA for McRel school leader evaluation training and certification. ($18,000.00 from 22-11-107)

13)    Discussion and possible motion regarding Entrepreneurship Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2021-2022 year. (No Cost to District)

14)    Discussion of sale of unauthorized licensed apparel in retail stores.

15)    Discussion and possible motion regarding new business.

16)    Discussion and possible motion to adjourn.

Item of Information – District Policy DA – General Personnel Policies

To view attachments, please click on the link below:

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SPECIAL BOARD OF EDUCATION MEETING

Date:   Thursday, July 29, 2021
Time:   5:30 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion regarding current process for Superintendent’s evaluation.

3)    Discussion and possible motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

4)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

5)    Discussion and possible motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, August 2, 2021
Time:  5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Putnam City Academy

2)    Public Participation

3)    Staff Reports and Recognition
        Operations Update on Projects – Executive Director of Operations – Shbrone Brookings

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on July 19, 2021
    b.    Purchase orders dated July 14, 2021 through July 28, 2021 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Transfer List
    e.    Renewal of Career and Technology Education Contract for 2021-2022 school year. ($326,186.00 22-11-421)
    f.    Renewal of Snack Vending Agreement with Imperial, Inc. for the 2020-2021 school
year. (No Cost to District)
    g.    Renewal of Agreement with the University of Oklahoma for Outreach Pre-Employment Transition Services Program for FY21. (No Cost to District)
    h.    Renewal of Agreement with Oklahoma City University’s School of Nursing for nursing student clinical experience for 2021-2022. (No Cost to District)
    i.    Renewal of Agreement with Oklahoma Building Services for Custodial Services for FY22
school year. ($598,870.00 from 22-11-005)
    j.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding approve Transportation of Homeless Students for the 2021-2022 school year.

9)    Discussion and possible motion regarding revision to District Policy DA – General Personnel Policies.

10)    Discussion and possible motion regarding Job Description for Family and Community Engagement Coordinator.

11)    Discussion and possible motion regarding Rates of Pay Schedule for 2021-2022.

12)    Discussion and possible motion regarding proposed change from 182 to 184 contract days for Child Care Providers at Employee Daycare Centers. (Estimated $7,500.00 from 22-11-388)

13)    Discussion and possible motion regarding subscription for TalkingPoints communications software at four elementary school sites for the 21-22 school year. ($10,921.50 from 22-11-552)

14)    Discussion and possible motion to enter into executive session for the purpose of discussing negotiations for the 2021-2022 school year pursuant to 25 O.S. § 307 (B)(1) and (2).

15)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

16)    Discussion and possible motion regarding new business.

17)    Discussion and possible motion to adjourn.

To view attachments, please click on the link below:

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REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, August 16, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Hefner Middle School

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for special board meeting on July 29, 2021
    b.    Minutes for regular board meeting on August 2, 2021
    c.    Purchase orders dated July 29, 2021 through August 10, 2021 inclusive for the 2021-2022 school year
    d.    Financial Reports
    e.    Activity Fund Transfer List
    f.    Project Applications
    g.    Declaration of Obsolete Items
    h.    Renewal of agreement with IXL Learning for online interactive math license fee for secondary schools for the 2021-2022 school year. ($26,297.00 from 22-11-014)
    i.    Elementary and Secondary Contracts
    j.    Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding ratification of the 2021-2022 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers.

8)    Discussion and possible motion regarding Declaration of Hours vs Days as stated in Policy EA.

9)    Discussion and possible motion regarding new business.

10)    Discussion and possible motion to adjourn.

Item of Information – District Policy BW – Prohibition of Race and Sex Discrimination

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SPECIAL BOARD OF EDUCATION MEETING

Date:   Monday, August 23, 2021
Time:   12:00 Noon
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Call to order and recording of members present and absent.

2)    Discussion and possible action regarding vaccination and retention stipends for Putnam City Employees. (Vaccination - $3,200,000.00 from 22-11-793 ; Retention - $1,600,000.00 from 22-11-795)

3)    Discussion and possible action regarding vaccination and retention stipends for Putnam City Substitutes. (Vaccination and Retention - $140,000.00 from 22-11-793)

4)    Discussion and possible action regarding agreement with Center for Communication and Engagement for communications support and advisement for 2021-2022 school year. ($1,000.00 annual fee and $150 per hour as needed from 22-11-793)

5)    Discussion and possible motion to adjourn.

To view the attachments, please select the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/E5nn4LS8uNiskb9/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Tuesday, September 7, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Putnam City High School

2)    Staff Reports
                COVID Response Update – Scott McCall, Executive Director of Special Services

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
        a.    Minutes for regular board meeting on August 16, 2021
        b.    Minutes for special board meeting on August 23, 2021
        c.    Purchase orders dated August 11 through August 30, 2021 inclusive for the 2021-2022 school year
        d.    Financial Reports
        e.    Activity Fund Cash Summary
        f.    Activity Fund Transfer List
        g.    Project Applications
        h.    Sanctioning Applications
        i.    Declaration of Obsolete Items
        j.    Putnam City Athletic Advertising Partnership Contracts
               i)    Mercy Health Oklahoma Communities, LLC
        k.    Renewal of AmeriCorps Grant Agreement for the 21-22 school year ($253,996.00 from 22-11-777 grant funded and $253,976.00 from 22-11-000)
        l.    Renewal of Memorandum of Understanding with Oklahoma State University for placement of education students for student teaching for the 21-22 school year (No cost to district)
      m.    Renewal of Contract with Satellite Athletic Association. (No cost to district)
       n.    Renewal of Agreement with Oklahoma Athletic Center for pool usage for all 3 Putnam City High School swim teams for the 21-22 school year ($16,896.00 from 22-11-005)
       o.    Renewal of Agreement with Northwest Optimist for soccer fields usage for Putnam City High School soccer teams for the 21-22 school year ($3,500.00 from 22-11-005)
       p.    Elementary and Secondary Contracts
       q.    Overnight Travel
        r.    Out Of State Trips
              i)    PCH JROTC Students to Dallas, TX on November 5th – 7th, 2021 to attend Museums and Air Force vs Army Football Game
             ii)    PCN Orchestra Students to Colorado Springs, CO on March 30th - April 2nd, 2022 to perform at University of Colorado Boulder
       s.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding Mask Requirement for Students, Staff and Visitors.

9)    Discussion and possible motion regarding Revised FY22 Federal Claims Approved Signatures.

10)    Discussion and possible motion regarding Revised FY22 Emergency Federal Claims Approved Signatures.

11)    Discussion and possible motion regarding Non-Disclosure Agreement with 180LA, LLC to feature Putnam City North and Putnam City West Band students in a commercial. (No cost to district)

12)    Discussion and possible motion regarding contract between Owner and Architect with Reed Architects & Interiors for multiple projects at Putnam City West High School. (6.3% of Contracted Amount from 22-79-239; 22-79-171; 22-76-259)

13)    Discussion and possible motion regarding appointment of members to the District Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program for the 21-22 school year.

14)    Discussion and possible motion regarding new business.

15)    Discussion and possible motion to adjourn.

Item of Information – Board Policy AB – Nondiscrimination.

Item of Information – Board Policy BM – Civil Rights Policy.

To view the attachments, please select the link below:

https://storage.putnamcityschools.org/owncloud/index.php/s/VffzNpRNJjMoPlp/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, September 20, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Mayfield Middle School

2)    Staff Reports
                EOY Financial Report – Matt Gindhart, Executive Director of Finance

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
        a.    Minutes for regular board meeting on September 7, 2021
        b.    Purchase orders dated August 31st  through September 14th, 2021 inclusive for the 2021-2022 school year
        c.    Financial Reports
        d.    Activity Fund Transfer List
        e.    Project Applications
        f.     Declaration of Obsolete Items
        g.    Elementary and Secondary Contracts
        h.    Out of State Trips
                i)    PCN Choir Students to New York City on March 3rd – 7th, 2022 to participate in National Youth Choir at Carnegie Hall.
         i.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A

8)    Discussion and possible motion regarding approval of Notice of Schedule of Regular Board Meetings for 2022.

9)    Discussion and possible motion regarding approval of Estimate of Needs for Fiscal Year 2021-2022.

10)    Discussion and possible motion regarding approval of revisions to Board Policy AB – Nondiscrimination.

11)    Discussion and possible motion regarding approval of revisions to Board Policy BM – Civil Rights Policy.

12)    Discussion and possible motion regarding approval of Building Cleaning Assurance Inspector Job Description.

13)    Discussion and possible motion regarding granting an easement with OG&E for electrical service at Putnam City West High School Arena.

14)    Discussion and possible motion regarding employment of Globe Construction Company as Construction Managers at Putnam City West High School for various bond projects. (5% Contracted Construction Amount from 22-79-239; 22-79-171; 22-76-259)

15)    Discussion and possible motion regarding approval of 21-22 COVID Leave for Employees. (Not to exceed $200,000 from 22-11-000)

16)    Discussion and possible motion regarding approval of Substitute Referral Incentive Program (Not to exceed $30,000 from 22-11-000)

17)    Consideration of and vote on motion to enter into executive session for the purpose of conducting an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

18)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

19)    Discussion and possible motion regarding new business.

20)    Discussion and possible motion to adjourn.

To view the attachments, please select the link below:

 https://storage.putnamcityschools.org/owncloud/index.php/s/nFJPbNYUS8XdME7/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, October 4, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Apollo Elementary School

2)    Staff Reports
              Safety and Security Report – Chief Mark Stout

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
              a.    Minutes for regular board meeting on September 20, 2021
              b.    Purchase orders dated September 15, 2021 through September 29, 2021 inclusive for the 2021-2022 school year
              c.    Financial Reports
              d.    Activity Fund Cash Summary
              e.    Activity Fund Transfer List
              f.    Project Applications
              g.    Renewal of Memorandum of Understanding with Southwestern Christian University for placement of education students for student teaching for the 21-22 school year (No cost to district)
              h.    Elementary and Secondary Contracts
              i.    Overnight Travel
              j.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding approval of revisions to District Policy – BC – Safety Programs: Suicide Prevention.

9)    Discussion and possible motion regarding new business.

10)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document, click on the item and the document will open.

https://storage.putnamcityschools.org/owncloud/index.php/s/7WnwVFzE4OzxV74/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, October 18, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Windsor Hills Elementary

2)    Staff Reports
        Child Nutrition Report – Dwane Drake, Sodexo

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
    a.    Minutes for regular board meeting on October 4, 2021
    b.    Purchase orders dated September 30, 2021 through October 12, 2021 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Project Applications
    e.    Declaration of Obsolete Items
    f.    Elementary Contracts
    g.    Out of State Trips:
        i)    Putnam City West Girls Basketball Team to Wichita Falls, TX on October 30th, 2021 to compete in the Annual Elite 14 Showcase Scrimmage
        ii)    Putnam City West Boys Basketball Team to Wichita Falls, TX on November 6th, 2021 to compete in the Annual Elite 14 Showcase Tournament
    h.    Overnight Travel
    i.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A

8)    Discussion and possible motion regarding contract with Interquest Detection Canines, LLC. for detection services for the 21-22 school year. ($5,000 from 22-11-005)

9)    Discussion and possible motion regarding Resolution for the Putnam City School District Annual Election to the Oklahoma County Election Board.

10)    Discussion and possible motion regarding agreement with TalkTools for Professional Development on Monday, January 3rd, 2022 for Speech Language Pathologists. ($5,000 from 22-11-621)

11)    Discussion and possible motion regarding new business.

12)    Discussion and possible motion to adjourn.

Item of Information – District Policy EB – Curriculum – Family Engagement

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item and the document will open.

http://storage.putnamcityschools.org/owncloud/index.php/s/ZSsOVitqGs0Gr0D/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, November 1, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Arbor Grove Elementary

2)    Staff Reports
        Budget Hearing – Matt Gindhart, Executive Director of Finance

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
       a.    Minutes for regular board meeting on October 18, 2021
       b.    Purchase orders dated October 13, 2021 through October 26, 2021 inclusive for the 2021-2022 school year
       c.    Financial Reports
       d.    Activity Fund Transfer List
       e.    Project Applications
       f.    Declaration of Obsolete Items
       g.    Renewal of Memorandum of Understanding with C.A.R.E. for Change for counseling services at all district schools. (No Cost to District)
       h.    Out of State Trips
              i)    PCH – Cheer Students – NCA National Competition – Dallas, TX – January 21–23, 2022
             ii)    PCN – Boys Basketball - Elite 14 Showcase – Wichita Falls, TX – November 6, 2021
            iii)    PCN – Boys Basketball - Thanksgiving Hoop Fest – Duncanville, TX – November 26–27, 2021
            iv)    PCN – Boys Basketball – Tournament of Champions – Springfield, MO – January 8-9, 2022
       i.    Secondary Contracts
       j.    Overnight Travel
      k.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8)    Discussion and possible motion regarding approval of Fiscal Year 2021-2022 Operating Budget.

9)    Discussion and possible motion regarding scheduling dates and times for Putnam City Strategic Planning Work Sessions.

10)    Discussion and possible motion regarding granting an easement with OG&E for electrical service at Putnam City High School Tennis Facility.

11)    Discussion and possible motion regarding contract with Cox Communications for WAN Services for the 2022-2023 school year. ($400,000.00 from 23-11-094)

12)    Discussion and possible motion regarding contract with OneNet for Internet Services for the 2022-2023 school year. ($72,900.00 from 23-11-094)

13)    Discussion and possible motion regarding contract with Success for All for Social/Emotional Curriculum and Professional Development for Rollingwood Elementary School. ($34,550 from 22-11-511)

14)    Discussion and possible motion regarding revisions to District Policy EB – Curriculum - Family Engagement.

15)    Discussion and possible motion regarding Memorandum of Understanding with Western Governors University for placement of education students for student teaching for the 2021-2022 school year. (No cost to district)

16)    Discussion and possible motion regarding Memorandum of Understanding with Oklahoma Baptist University for placement of education students for student teaching for the 2021-2022 school year. (No cost to district)

17)    Discussion and possible motion regarding new business.

18)    Discussion and possible motion to adjourn.

Item of Information – District Policy AF – Board Meetings

Item of Information – District Policy AG – District Policies

Item of Information – District Policy AH – Public Participation

Item of Information – District Policy DA– General Personnel Policies - Compensation

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/qiKDdwKL4WZH0GH/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, November 15, 2021
Time:  5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Downs Elementary School

2)    Staff Reports
              Putnam City Foundation Report – Jennifer Seal, President

3)    Public Participation

4)    Superintendent’s Report

5)    Comments by Board Members

6)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on November 1, 2021
    b.    Purchase orders dated October 27, 2021 through November 9, 2021 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.    Sanctioning Applications
    g.    Declaration of Obsolete Items
    h.    Out of State Trips
        i)    PCW – Boys Basketball – Coke Classic – Ft. Smith, AR – December 28 - 30, 2021
        ii)    PCW – Girls Basketball – She Got Game Classic – Mansfield, TX – December 1-4, 2021
    i.    Secondary Contracts
    j.    Overnight Travel
    k.    Retirements and Resignations as listed on Attachment A

7)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A

8)    Discussion and possible motion regarding revisions to District Policy AF – Board Meetings

9)    Discussion and possible motion regarding revisions to District Policy AG – District Policies.

10)    Discussion and possible motion regarding revisions to District Policy AH – Public Participation.

11)    Discussion and possible motion regarding revisions to District Policy DA – General Personnel Policies – Compensation.

12)    Discussion and possible motion to approve the Putnam City Public Schools Foundation as an eligible public school foundation to accept qualifying donations pursuant to the Oklahoma Equal Opportunity Education Scholarship Act (68 O.S. § 2357.206), which became effective November 1, 2021.

13)    Discussion and possible motion regarding agreement with Terracon Consultants, Inc. to conduct facility condition assessment services at 29 District sites. ($304,300 from 22-11-795)

14)    Discussion and possible motion regarding contract with Morton Comprehensive Health Services for student counseling at Overholser Elementary School. (No Cost to District)

15)    Discussion and possible motion regarding new business.

16)    Discussion and possible motion to adjourn.

Item of Information – District Policy CC – Purchasing – Code of Conduct

Item of Information – District Policy AB – Nondiscrimination

Item of Information – District Policy EE – Admission, Residency, Placement, Transfer and Withdrawal – Student Transfer Capacity

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/eH0OW3KTx4Znc8o/download

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, December 6, 2021
Time:   5:00 p.m.
Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1)    Spotlight, Pledge of Allegiance and Moment of Silence – Northridge Elementary School

2)    Public Participation

3)    Superintendent’s Report

4)    Comments by Board Members

5)    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

    a.    Minutes for regular board meeting on November 15, 2021
    b.    Purchase orders dated November 10, 2021 through November 30, 2021 inclusive for the 2021-2022 school year
    c.    Financial Reports
    d.    Activity Fund Cash Summary
    e.    Activity Fund Transfer List
    f.     Applications for Sanctioning
    g.    Secondary Contracts
    h.    Overnight Travel
    i.     Retirements and Resignations as listed on Attachment A

6)    Discussion and possible motion on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7)    Discussion and possible motion regarding revisions to District Policy AB – Nondiscrimination.

8)    Discussion and possible motion regarding revisions to District Policy AF – Board Meetings.

9)    Discussion and possible motion regarding revisions to District Policy AG – District Policies.

10)    Discussion and possible motion regarding revisions to District Policy AH – Public Participation.

11)    Discussion and possible motion regarding revisions to District Policy CC – Purchasing – Code of Conduct.

12)    Discussion and possible motion regarding revisions to District Policy EE – Admission, Residency, Placement, Transfer and Withdrawal – Student Transfer Capacity.

13)    Discussion and possible motion regarding appointment of an alternate board clerk to record minutes if both the board clerk and the deputy board clerk are absent.

14)    Discussion and possible motion regarding Job Description for Homeless Liaison.

15)    Discussion and possible motion regarding contract with Parchment to provide digital High School transcript services for students. (No Cost to District)

16)    Discussion and possible motion regarding contract with Paul Hollas for interpreter services for the 21-22 school year. (Not to exceed $10,000 from 22-11-621)

17)    Discussion and possible motion regarding contract with Morton Comprehensive Health Services for counseling services at Western Oaks Elementary School. (No cost to district)

18)    Discussion and possible motion to enter into executive session for the purpose of employment/appointment of a Communications Director pursuant to 25 O.S. § 307 (B) (1) and (B) (7).

19)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

20)    Discussion and possible motion to employ/appoint a Communications Director.

21)    Discussion and possible motion to enter into executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 O.S. § 307 (B) (1).

22)    Acknowledge return to open session and to request the Board Clerk to record the minutes of the executive session.

23)    Discussion and possible motion regarding new business.

24)    Discussion and possible motion to adjourn.

To access the agenda with supporting documents, please click on the link below. Once the agenda is opened, each underlined item has a supporting document. Click on the underlined item to download the supporting documentation.

https://storage.putnamcityschools.org/owncloud/index.php/s/me2BnDmC79UNp1H/download