November 2013 Board Minutes

REGULAR BOARD OF EDUCATION MEETING
Monday, November 4, 2013


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 4, 2013 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 1, 2013 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President, Tammy West, Vice President, Gail LoPresto, Becky Haliburton, Bren Smith and Cindy Gibbs, members; Superintendent Dr. Fred Rhodes; Sandy Lemaster, deputy clerk; and others.

ITEM #1 – SPOTLIGHT ON OUR SCHOOLS, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – ROLLINGWOOD ELEMENTARY.
Principal, Pam Miller, presented the Spotlight on Rollingwood Elementary, Moment of Silence and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORTS:
 Dropout Report – Rick Croslin, Executive Director of Secondary Education
Rick Croslin, Executive Director of Secondary Education, updated board members on dropout numbers for the district for the 2012-2013 school year. Middle Schools had 24 students that enrolled prior to the start of the school year and either dropped out or were not accounted for in other school districts. This is up from 6 Middle School students from the 2011-2012 school year.
For the fourth year in a row, the number of High School students who dropped out of school declined. Seventy-five total High School students were unaccounted for or had dropped out. Putnam City comprises about 1% of the state’s total dropout population. Mr. Croslin explained that in many instances, students pre-enroll but then move out of the state or even out of the country, but Putnam City must still count those students as dropouts because their status is not documented. Mr. Croslin said that the district recognizes that each “number” represents a person and even one student on the dropout report is too many. Putnam City has several strategies and programs in place to assist “at risk” students including: counseling, parent/student conferences, alternative school placements, graduation coaches and home visits.

ITEM #3– PUBLIC PARTICIPATION.
There was none.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting October 21, 2013.
b. Financial report and bimonthly bills for purchase order numbers 4-03067-563 through 4-05512-135 for the time period October 16-29, 2013 inclusive for the 2013-2014 school year.
c. Activity Fund Cash Summary
d. Activity Fund Transfer List.
e. Project Applications.
f. Declaration of Obsolete/Surplus Items.
g. Fundraisers.
h. Overnight Travel Requests.
i. Out of State Trips:
1. Putnam City West BPA students to Dallas, Texas, November 7, 2014
2. Putnam City High School Wrestling Team to Fredonia, Kansas, January 31-February 1, 2014.
l. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Becky Haliburton made a motion to approve employment of new personnel as listed on Attachment A. Bren Smith seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION AUTHORIZING THE SALE OF BONDS.

Item #6 – Consideration of and vote on motion to approve resolution authorizing the sale of bonds was tabled at this time.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FISCAL YEAR 2013-2014 OPERATING BUDGET.

Gail LoPresto made a motion to approve the Fiscal Year 2013-2014 Operating Budget. Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH DR. RUTHIE ZIN RUAN, O.D., CIRCLE OF LIFE EYECARE CENTER.

Cindy Gibbs made a motion to approve the contract with Dr. Ruthie Zin Ruan, O.D., Circle of Life Eyecare Center. Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, abstain; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AFFILIATION AGREEMENT WITH BROWN-MACKIE COLLEGE AS AN EDUCATION SITE FOR PHYSICAL THERAPY AND OCCUPATIONAL THERAPY.

Cindy Gibbs made a motion to approve Affiliation Agreement with Brown-Mackie College as an education site for physical therapy and occupational therapy. Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #10 – SUPERINTENDENT REPORT.

1. Junior Achievement / Financial Literacy: On Nov. 21, KFOR-TV will air a story on the importance of financial literacy education. Darcie Henderson, chair of the Junior Achievement board of directors, Shannan Beeler, President at Junior Achievement of Oklahoma, and students in Jon Bielich’s from Putnam City High School will be featured. If you should miss the story when it airs, it will be posted on kfor.com
later that night. Put it on your calendar today.
2. Highly Qualified: We received a congratulatory letter from the State Department of Education commending Putnam City Schools for having 100% of our faculty categorized as “Highly Qualified”. With the current teacher shortage in Oklahoma, it has become increasingly more difficult for school districts across the State to reach this level; especially 100%! We commend Dr. Grace and her team for working diligently to reach this goal by ensuring that all our certified faculty have the proper credentials. This is also a very positive reflection on the professional reputation of the District in that we are able to attract the best and brightest to teach here.
3. Kenzie’s Cause: Wiley Post was the selected as the featured OKC regional school to host this year’s Kenzie’s Cause which is a card writing project. Students create cards and notes that are sent to soldiers, senior adults and children in hospitals to lift their spirits when they are going through difficult experiences in their lives. This is just one example of how our students are using their skills to reach out to the community, give of themselves and make a difference in the lives of others.
4. PC High’s All Class Reunion: Putnam City High School recently held their All Class Reunion that honored those who graduated from Putnam City 50 years ago, in 1963. Graduates traveled great distances to attend, visit with friends and celebrate this milestone. Each year, the 50 year graduates who attend, receive the cherished Putnam City 50 Year medallion. The Putnam City Museum was open to allow graduates to see memorabilia and reminisce about their “Happy Days” in high school. We appreciate this very active group and the support they continue to give to our District.
5. Wendy's High School Heisman Award: Keyoni Mbroh, who plays basketball and is a member of the track team at Putnam City North High School, is one of 10 female finalists for Oklahoma's Wendy's High School Heisman award. The award honors outstanding high school seniors nationwide who excel in athletics, academics and community leadership. Similar to the collegiate Heisman Trophy, the award recognizes outstanding students who not only outperform their competition in sports but also strive for the highest standards of excellence in all that they do.
6. Putnam City Cancer Classic: Putnam City Cancer Classic: More than 1,000 people took part Saturday morning in the 6th annual Putnam City Cancer Classic, a 5k race and 1-mile fun run that raises money for cancer research at Oklahoma Medical Research Foundation. Every year this is a wonderful event in our district, drawing participation from students, parents and educators across the district as well as many other members of our community. Our thanks go to everyone who had a hand in putting together this upbeat and well-organized event.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Becky Haliburton congratulated Putnam City North student Blake Nisbett on being elected as vice-president of the state student council at the recent state convention. She said that all three Putnam City high schools were instrumental in working to get Blake elected.
Bren Smith thanked schools across the district for encouraging parents to take an active role in their children’s education. She said the “Dads and Donuts” event at Tulakes Elementary was “delightful” and they had tremendous turnout.
Cindy Gibbs attended an event for Kenzie’s Cause that was hosted by Wiley Post Elementary School. Mrs. Gibbs said she was really impressed with the behavior of the Wiley Post students during the event. Mrs. Gibbs also read an excerpt from an article recognizing a school in the state for becoming a blue ribbon school. She said the article reminded her of the dedication exemplified throughout the Putnam City district to ensure that all
students receive the “blue-ribbon education they deserve” and she thanked all staff for their hard work on behalf of the students.
Gail LoPresto thanked administrators throughout the district for their excellent work on reducing the number of students that drop out of school. She recalled years past when the percentage rates were much higher. The Windsor Hills Elementary Open House was well attended and she enjoyed the iPad demonstration she received in Debra Shirley’s 5th grade class.
Tammy West enjoyed the Western Oaks Elementary Open House and had an opportunity to visit with teachers who confirmed that the Pre-K programs are making a difference in preparing students for Kindergarten. She commended Western Oaks Middle School students for their good behavior during the recent BRAG Day hosted by The Cube. Mrs. West also encouraged patrons and staff to look up the “JROTC Promo” video on YouTube which was prepared by members of the Putnam City West JROTC program. Mrs. West said that serving the district as a member of the board has been a “blessing” and she has decided to seek re-election for another term.

ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:34 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

REGULAR BOARD OF EDUCATION MEETING
Monday, November 18, 2013


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, November 18, 2013 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, November 15, 2013 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President, Tammy West, Vice President, Gail LoPresto, Becky Haliburton, Bren Smith and Cindy Gibbs, members; Superintendent Dr. Fred Rhodes; Debbra Baldwin, clerk; and others.

ITEM #1 – SPOTLIGHT ON OUR SCHOOLS, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – PUTNAM CITY WEST.
ROTC students from Putnam City West presented a flag ceremony with the Pledge of Allegiance, and other Putnam City West students presented a video to Spotlight their school.

ITEM #2 – INFORMATION AND STAFF REPORTS:
 FACILITY SAFETY UPDATE ON SENATE BILL 258 – JIM HOOPER, CHIEF OPERATIONS OFFICER
Chief Operations Officer Jim Hooper gave a Safety Update Report. State law requires that districts annually present a report to Board members detailing emergency preparedness and safety needs. Schools conduct at least ten safety drills each school year, including drills for fires, tornadoes and intruders. Each school has written plans and procedures in place (and reviewed annually) for protecting students, faculty, administrators, and visitors from disasters and emergencies. District officials inspected each school over the summer to determine the best tornado refuge areas, information that was then incorporated into school plans. A flip chart in each classroom details procedure for teachers to take in emergencies such as fires, explosions, tornadoes, earthquakes and more. In addition, our district is close to completing secure entrances for every school.

ITEM #3– PUBLIC PARTICIPATION.
There was none.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting November 4, 2013.
b. Financial report and bimonthly bills for purchase order numbers 4-04609-421
through 4-05915-708 for the time period October 30 – November 12, 2013 inclusive
for the 2013-2014 school year.
c. Activity Fund Transfer List.
d. Project Applications.
e. Declaration of Obsolete/Surplus Items.
f. Secondary contracts for Putnam City West Musical and Putnam City North Prom.
g. Special Education contract with Patricia J. Stowe, M.Ed., CSC.
h. Fundraisers.
i. Overnight Travel Requests.
j. Out of State Trips:
1. Putnam City High School Basketball players to Trophy Club, Texas
December 26-28, 2013.
k. Retirements and resignations as listed on Attachment A.
Gail LoPresto made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Becky Haliburton made a motion to approve employment of new personnel as listed on Attachment A. Bren Smith seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION DETERMINING THE MATURITIES OF, AND SETTING A DATE, TIME AND PLACE FOR THE SALE OF THE $18,755,000 GENERAL OBLIGATION COMBINED PURPOSE BONDS OF PUTNAM CITY SCHOOL DISTRICT, VOTED AND APPROVED ON NOVEMBER 10, 2009; AND DESIGNATING BOND COUNSEL FOR THIS ISSUANCE OF BONDS.
Jordan Smith from Stephen L. Smith Corporation, asked the Board if they had any questions regarding the bond resolution. Stephen L. Smith Corporation are District financial advisors for the sale and issuance of bonds.
Cindy Gibbs made a motion to approve resolution determining the maturities of, and setting the date, time and place as December 12, 2013 at 12:00 Noon at the Putnam City Administration Building, for the sale of the $18,755,000 General Obligation Combined Purpose Bonds of Putnam City School District, voted and approved on November 10, 2009; and designating bond counsel for this issuance of bonds which is to be Stephen L. Smith Corporation. Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF LEASE AGREEMENT WITH KMR, INC., AN OKLAHOMA CORPORATION AND MAYA INN, INC., AN OKLAHOMA CORPORATION D/B/A SPRINGDALE PARTNERSHIP.
Gail LoPresto made a motion to approve renewal of Lease Agreement with KRM, Inc., an Oklahoma Corporation and Maya Inn, Inc., an Oklahoma Corporation d/b/a Springdale Partnership. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH THE OKLAHOMA CITY-COUNTY HEALTH DEPARTMENT TO PROVIDE TOTAL WELLNESS CLASSES.
Becky Haliburton made a motion to approve contract with the Oklahoma City-County Health Department to provide Total Wellness classes. Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, aye Gibbs, aye; LoPresto, aye; West, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A RESOLUTION CALLING ON THE OKLAHOMA LEGISLATURE TO CREATE A SPECIAL FUNDING SITUATION FOR PENSION LIABILITY IN THE STATE OF OKLAHOMA.
Gail LoPresto made a motion to approve a resolution calling on the Oklahoma Legislature to Create a Special Funding Situation for pension liability in the State of Oklahoma. Bren Smith seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER FROM POPE CONTRACTING FOR THE SECURITY CONVERSION AT APOLLO ELEMENTARY.
Gail LoPresto made a motion to approve Change Order from Pope Contracting for the Security Conversion at Apollo Elementary. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #11 – SUPERINTENDENT REPORT.
1. Power Outage at Dennis Elementary: Last week, we had a power outage at Dennis Elementary that required students to be transported to area schools and a church so the educational process could continue for our students. We are grateful to so many for making accommodations for our students. Spring Creek Baptist Church, Ralph Downs Elementary and Putnam City North High School welcomed our students with open arms. We appreciate the hospitality of Spring Creek Baptist for going above and beyond to house our students. Many of our own departments rallied to make it possible for students to be safe, transported and fed. We appreciate the Departments of Transportation, Child Nutrition, Maintenance and Buildings and Grounds for working tirelessly behind the scenes to ensure our students were accommodated. We appreciate the parents for their patience and confidence as they entrusted the care of their children to our professionals. Mr. Eichelberger and Mr. Hooper provided incredible leadership and were on the scene all day. Fortunately, O G & E officials had power to the school by the end of the day.
2. Junior Achievement: Putnam City West business students placed second out of 50 teams in a Junior Achievement
stock market investment challenge held last Tuesday, November 12th. Ten schools sent teams to take part in the
competition at the South Campus of the Metro Technology Center. We are PC Proud of our business students at
West.
3. Art: The Language of Life: We invite everyone to the art exhibit “Art: The Language of Life” which features the work of our current and retired visual arts specialists. Their work will be on exhibit at the Putnam City Administration, West Conference Room, through December 11.
4. National Junior Honors Society: Hefner Middle School sponsors Alecia Richardson and Anne Ostercamp
collaborated with PC North Honor Society Sponsor Sue Wylie to establish the first induction of Hefner Middle School
National Junior Honor Society students. The induction was student led by PC North students which provided a
tremendous example for our middle school students to witness. Forty-four seventh and eighth grade students were
inducted this Fall and additional qualifying students will be inducted into the Society in February. We appreciate the
dedication of our teachers for establishing a program that is designed to prepare our students for leadership,
character, service, scholarship, and citizenship.
5. Athletic Letters of Intent: High school athletic directors notified us that four of our district’s student-athletes signed
letters of intent to play a sport on the collegiate level. Kaitlyn Kromer from Putnam City North signed to play softball
for Southwestern Oklahoma State University. Jayden Oliver from Putnam City High School signed to play on the
women’s basketball team at Oral Roberts University. Putnam City West had two basketball players sign; Omega
Harris and Stephen Edwards. Mr. Harris will play for the University of Texas El Paso next year, and Mr. Edwards will
play for Santa Clara University. The signing of a letter of intent is an exciting thing for players, their families and their
coaches. We congratulate these four student-athletes and wish them great success in the future.
6. College and Career Fair: Putnam City High School administrators have invited students from all three district high schools, as well as students from Bethany High School and Piedmont High School to attend a College and Career Fair
from 6:30 to 8:30 p.m. on Tuesday, Nov. 19. The event, which will be held in the new cafeteria at Putnam City High School, is free and open to students and parents from the five schools.
7. All State Chorus: Eleven students from our district high schools have been chosen by the Oklahoma Music Educators Association (OMEA) to be members of the All-state Chorus. The students first auditioned November 2 at Enid High School and then November 16 at the University of Central Oklahoma. OMEA All-State honorees will meet and perform at a festival during the OMEA convention in Tulsa, January 16-18, 2014.

ITEM #12 – COMMENTS BY BOARD MEMBERS.
Becky Haliburton thanked Tammy Jensen and Putnam City West students for their Spotlight on Putnam City West High School. She thanked district administrators, teachers and support staff for all they do for students. Mrs. Haliburton thanked Dr. Melani Mouse for her insights into checking school and district A-F grades and announced that Dr. Mouse would present at the Central Oklahoma Parent Legislative Action Committee meeting at 7:00 p.m. on Tuesday, November 19th at Deer Creek Schools Administration Building.
Bren Smith thanked Mr. Hooper for his safety update report and for providing emergency response information for district employees. She said she enjoyed a “Turkey Bingo” night at Coronado Elementary and said many families attended.
Cindy Gibbs commended the video presentation by Putnam City West student, Nathan Wiewel. She said she appreciated the middle school newsletter and thought the Junior Honor Societies at middle schools were a great way to recognize students for their effort.
Gail LoPresto said the Junior Honor Society event at Hefner Middle School was very good, and she thanked everyone who had a role in it. She thanked administrators for all their hard work on the A-F Grading system. Mrs. LoPresto said that Campus Police Officer Andrew Zamudio recently moved to the Bethany Police Department, and she wished him well. She said many people worked on Sunday getting ready for the Monday Veteran’s Day assemblies. She said she attended programs at Hilldale, Mayfield and Putnam City West and enjoyed them very much. Mrs. LoPresto thanked Tammy Jensen and Putnam City West students for their presentation.
Tammy West thanked Bethany Tribune for recent coverage of the district. She thanked Victory Church for sponsoring community meals for more than 1,000 people in events at Apollo Elementary, Central Elementary and Tulakes Elementary. Mrs. West said she enjoyed a production of Thoroughly Modern Millie at Western Oaks Middle School. She thanked Mr. Hooper for his safety update and said the schools are looking great. She congratulated Putnam City West cheerleaders for placing first at the recent OSU cheer clinic. Mrs. West said she attended Veteran’s Day assemblies at Cooper, Western Oaks Middle School, Lake Park Elementary and Overholser Elementary and enjoyed them very much. She thanked Jason Memoli for his arrangements of the Putnam City Arts Exhibit. Mrs. West also congratulated former Putnam City West student Olivia Cavazos for being named Miss UCO in early November. She encouraged parents to attend the Central Oklahoma Parent Legislative Action Committee meeting Tuesday, November 19th.
Mrs. West read a greeting to teachers from one of our Putnam City principals.
Can you believe it is almost Thanksgiving? My, how time flies…I wanted to take the opportunity to tell you how very thankful and grateful I am for each and every one of you. I appreciate the spirit of our school. Although I am sure there are many days when it seems like no one notices, I want you to know that I recognize your daily commitment to excellence. I watch in awe as you smile, teach, counsel, grade, nurse, and LOVE. Your hard work and dedication are priceless. As we enter this season of thanks, my heart is full because of you. I am proud and blessed to be your principal.

ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:00 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.