June 2018 Agendas

REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, June 4, 2018

Time:   5:00 p.m.

Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

  1.    Moment of Silence and Pledge of Allegiance – Shannon Meeks, Chief Financial Officer

  2.    Public Participation.

  3.    Superintendent’s Report.

  4.    Comments by Board Members.

  5.    Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

  1.    Minutes of regular board meeting on May 21, 2018.

  2.   Financial report and bimonthly bills for purchase order numbers 8-02078-511 through 8-08536-094 for May 16, 2018 through May 30, 2018 inclusive for the 2017-2018 school year.

  3.    Activity Cash Summary.

  4.    Activity Fund Transfer List.

  5.    Obsolete and/or Surplus Items.

  6.    Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2018-2019 year.

  7.    Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2018-2019 year.

  8.    Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2018-2019 year.

  9.    Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2018-2019 year. (4 ½ teacher salaries from 19-11-000)

  10.    Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2018-2019 year. ($88,000 from 19-11-421)

  11.    Renewal of Contract with Healthcare Safety Solutions for 2018-2019. ($25,000 from 19-11-089)

  12.    Renewal of Service Agreement with OSSBA for unemployment claims management for the 2018-2019 year. ($16,170.00 from 19-11-089)

  13.    Renewal of Image Works Maintenance Agreement for 2018-2019. ($18,650.00 from 19-11-169)

  14.    Renewal of Omnimusic Annual Blanket License Agreement for 2018-2019. ($1,900.00 from 19-11-077)

  15.    Renewal of MacSpec Financial Software and Support Agreement for 2018-2019. (9,600.00 from 19-11-094)

  16.    Elementary and Secondary Contracts.

  17.    Overnight Travel.

  18.    Retirements and resignations as listed on Attachment A.

6.  Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7.  Consideration of and vote on motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2017-2018 Fiscal Year and preparation of the FY2019 Estimate of Needs. ($54,000 from 19-11-005)

8.  Consideration of and vote on motion to approve Temporary Appropriation for Fiscal Year 2018-2019.

9.  Consideration of and vote on motion to approve renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2018-2019 year. ($3.06 per meal from 19-22-385)

10. Consideration of and vote on motion to approve Agreement with Essential Teaching and Learning for Actualizing Three-Dimensional Learning in Secondary Science Professional Development. ($28,400.00 from 18-81-219)

11. Consideration of and vote on motion to approve Contract with MySchoolBucks for the district to collect online payments for site extended care programs. (2.95% transaction fee from 19-11-005)

12. Consideration of and vote on motion to approve Contract with the Flippen Group for Capturing Kids’ Hearts training at Northridge Elementary School on August 9-10, 2018. ($22,500.00 from 19-11-511)

13. Consideration of and vote on motion to approve Contract with Agvocates for Exceptional Individuals, Inc. for “Teachers Pet” interactive educational program for students participating in the Extended School Year program. ($1,000.00 from 18-11-621)

14. Consideration of and vote on new business.

15. Consideration of and vote on motion to adjourn.


REGULAR BOARD OF EDUCATION MEETING


Date: Monday, June 25, 2018
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Moment of Silence and Pledge of Allegiance – Dr. Melani Mouse, Assistant Superintendent

2. Public Participation.

3. Superintendent’s Report.

4. Comments by Board Members.

5. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a.   Minutes for regular board meeting on June 4, 2018.
b.   Financial report and bimonthly bills for purchase order numbers 8-08125-708 through 8-08686-066 for May 31, 2018 through June 18, 2018 inclusive for the 2017-2018 school year.
c.   Updated Activity Fund Cash Summary for April.
d.   Activity Fund Transfer List.
e.   Project Applications.
f.    School Activity Fund List of Board Approved Fundraisers for 2018-2019.
g.   Fundraisers.
h.   Obsolete and/or Surplus Items.
i.    Renewal of Agreement with Chance to Change for student assistance for 2018-2019. (Not to exceed $15,000.00 from 19-11-005)
j.    Renewal of Agreement with Chance to Change for employee assistance program for 2018-2019. (Not to exceed $20,000.00 from 19-11-089)
k.   Renewal of PowerSchool Support Agreement for 2018-2019. ($94,000.40 from 19-11-094)
l.    Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle for the 2018-2019 year. (4 teacher & 4 assistant salaries; F/R meal costs; instructional materials from 19-11-122, 19-11-127, 19-11-023, 19-11-061)
m.  Renewal of Contract with City of Oklahoma City for school crossing guards for 2018-2019. (Not to exceed $ 22,680.00 from 19-11-005)
n.   Renewal of Contract with City of Warr Acres for school crossing guards for 2018-2019. (Not to exceed $ 1,350.00 from 19-11-005)
o.   Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation for 2018-2019. ($30,000.00 from 19-34-005)
p.   Renewal of Basic Legal Services Agreement with The Center for Education Law for 2018-2019. ($700.00 from 19-11-005)
q.   Renewal of Annual Insurance with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for 2018-2019. ($1,494,197.00 from 19-11-005)
r.    Renewal of Agreement with Oklahoma City-County Health Department for 2018-2019. (No Cost to District)
s.   Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for 2018-2019. (No Cost to District)
t.    Renewal of Contract with Hearts for Hearing for Audiological Services for 2018-2019. ($25,000.00 from 19-11-621)
u.   Renewal of Contract with April “Nikki” Keck, Certified VI Teacher and Orientation and Mobility Training Specialist for 2018-2019. (Not to exceed $5,000.00 from 19-11-621)
v.    Renewal of Contract with Positive Changes for Educational Services for 2018-2019. ($1,000.00 from 19-11-621)
w.   Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for 2018-2019. (No Cost to District)
x.   Renewal of IEP Service Agreements with Mustang Public Schools to provide services to students with disabilities for 2018-2019. (No Cost to District)
y.   Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for 2018-2019. (No Cost to District)
z.   Renewal of Contract with Larissa Hensley, Speech Language Pathologist/Independent Contractor for the 18-19 school year. ($20,000 from 19-11-625)
aa. Renewal of Contract with Ocean Dental for dental screenings for students. (No Cost to District)
bb. Renewal of Agreement with Compliance Resource Group for substance abuse testing for 2018-2019. (Not to exceed $15,000.00 from 19-11-005)
cc. Renewal of Subscription with Pearson for AimsWeb Benchmarking/Assessment product. ($88,601.50 from 19-11-111)
dd. Renewal of Snack Vending Agreement with Imperial, Inc. for the 2018-2019 school year. (No Cost to District)
ee. Consideration of and vote on motion to approve Renewal of Subscription with Mastery Connect, Inc. for benchmarking/assessment product. ($72,000.00 from 19-11-111)
ff.   Renewal of Contract with Pivot, Inc. for Family Truancy Counseling and Life Skills Education. ($50.00 per referral from 19-11-005)
gg. Renewal of Contract with Pivot, Inc. for Homeless Student Independent Living Education Services. (Not to exceed $25,000.00 from 19-11-596)
hh. Elementary Contracts.
ii.   Out of State Trips.
         1. Putnam City West Girls Basketball Team to Fort Smith, Arkansas on June 9, 2018 to attend a one day team camp.
jj.   Retirements and resignations as listed on Attachment A.

6. Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7. Consideration of and vote on motion to approve Agreement with the Putnam City Public Schools Foundation for 2018-2019.

8. Consideration of and vote on motion to approve Annual Insurance Renewal with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery. ($639,659.00 from 19-21-005)

9. Consideration of and vote on motion to appoint a new Deputy Board Clerk.

10. Consideration of and vote on motion to approve Open Transfers for 2018-2019.

11. Consideration of and vote on motion to approve Contract with Mac Systems for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring expanded to all 29 school sites for 2018-2019. ($12,180.00 from 19-21-095 and a $27,000.00 one-time installation fee for 27 additional sites from 19-21-095)

12. Consideration of and vote on motion to approve Professional Services Agreement with Community Intervention Center for 2018-2019. ($16,000.00 from 19-11-005)

13. Consideration of and vote on motion to approve Agreement with AimsWeb for Professional Development for AimsWeb Plus pilot schools on August 3, 2018. ($5,000.00 from 19-11-367)

14. Consideration of and vote on motion to approve Beverage Agreement with PepsiCo. (No Cost to District.)

15. Consideration of and vote on motion to approve Contract with Total Wellness for on-site vaccination clinics for Putnam City students and employees. (No Cost to District.)

16. Consideration of and vote on motion to approve Contract with Premiere K9 Services for Detection Services for 2018-2019 school year. ($5,000.00 from 19-11-005)

17. Consideration of and vote on motion to approve Federal Claims Approved Signatures for the 2018-2019 school year.

18. Consideration of and vote on motion to approve Emergency Federal Claims Approved Signatures for the 2018-2019 school year.

19. Consideration of and vote on motion to approve Job Description for Child Nutrition Administrative Assistant/Free and Reduced/Homeless Liaison.

20. Consideration of and vote on motion to enter into executive session for the purpose of discussion of employment/appointment of a high school principal, a high school assistant principal(s) and a middle school assistant principal(s) pursuant to 25 O.S. § 307 (B)(1).

21. Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

22. Consideration of and vote on motion to employ/appoint a high school principal.

23. Consideration of and vote on motion to employ/appoint a high school assistant principal(s).

24. Consideration of and vote on motion to employ/appoint a middle school assistant principal(s).

25. Consideration of and vote on new business.

26. Consideration of and vote on motion to adjourn.