June 2017 Agendas

REGULAR BOARD OF EDUCATION MEETING

Date: Monday, June 5, 2017
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Inspirational Moment, Moment of Silence and Pledge of Allegiance – Cecil Bowles, Chief Operations Officer.

2. Information and Staff Reports.

   • Pep Grant and Action Based Learning – Jason Hasty

   • KCMS PLC Recognition from Solution Tree – Dr. Melani Mouse

3. Public Participation.

4. Superintendent’s Report.

5. Comments by Board Members.

6. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting on May 15, 2017.

b. Financial report and bimonthly bills for purchase order numbers 7-01063-092 through 7-07977-072 for May 10, 2017 through May 30, 2017 inclusive for the 2016-2017 school year.

c. Activity Fund Cash Summary.

d. Activity Fund Transfer List.

e. Obsolete and/or Surplus Items.

f.  Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2017-2018 year.

g. Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2017-2018 year.

h. Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2017-2018 year.

i. Renewal of Project HOPE Joint Program Agreement with Francis Tuttle Technology Center for the 2017-2018 year. (4 ½ teacher salaries from 18-11-000)

j. Renewal of Memorandum of Understanding with Francis Tuttle Technology Center for Career Counseling Initiatives for the 2017-2018 year. ($88,000 from 18-11-421).

k. Renewal of Four-Year-Old Joint Program Contract with Francis Tuttle TechnologyCenter for the 2017-2018 year. (4 teacher & 4 assistant salaries; F/R meal costs;instructional materials from 18-11-122, 18-11-127, 18-11-023, 18-11-061)

l.  Renewal of Contract with Healthcare Safety Solutions for 2017-2018. ($25,000 from 18-11-089)

m. Renewal of Service Agreement with OPSUCA for unemployment claims management for the 2017-2018 year. ($14,998.50 from 18-11-089)

n. Renewal of Contract with A Chance to Change for employee assistance program for the 2017-2018 year. ($20,000 from 18-11-089)

o. Renewal of Service Agreement with Clearwater Enterprises. (Estimated 40% savings from 18-11-005)

p. Renewal of the Service Agreement with Waste Management of Oklahoma. ($49,060.92 from 18-11-005)

q. Renewal of Contract with City of Oklahoma City for school crossing guard for the 2017-2018 year. ($22,680.00 from 18-11-005)

r.  Summer Athletic Activities.

s. Elementary and Secondary Contracts.

t.  Overnight Travel.

u. Out of State Trips.

    1. Putnam City West Girls Basketball to Wichita, KS for Team Basketball Camp –  June 13 - June 14, 2017.

v.  Retirements and resignations as listed on Attachment A.

7. Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8. Consideration of and vote on motion to approve PEP Grant-FitnessGram Student Outcomes Evaluation Agreement. ($10,084 from 18-11-774)

9. Consideration of and vote on motion to approve increase in Food Services Meal Prices for the 2017-2018 school year.

10. Consideration of and vote on motion to approve renewal of Child Nutrition Service Contract with Sodexo Food Service Management Inc. for the 2017-2018 year with amendment Federal Meal Equivalency change – three snacks equal one lunch. ($3.1082 per meal from 18-22-385)

11. Consideration of and vote on motion to approve lowest/best base bid from Total Demo for demolition of three district properties: Former Ione Y – 6101 NW 58th Street; Former Island Ice – 4901 N. Meridian Avenue; Arnett Building – Corner of N. State Street and 39th Expressway. ($173,262.00 from 17-21-070)

12. Consideration of and vote on motion of Declaration of Emergency and Resolutions at Cooper Middle School for metal roofing repair. ($104,239.00 from 17-36-253)

13. Consideration of and vote on motion to approve Location Release Agreement with Fiona Productions to record video at Putnam City West.

14. Consideration of and vote on motion to enter into executive session for the purpose of discussion of employment/appointment of an Executive Director of Elementary Education and an elementary school assistant principal pursuant to 25 O.S. § 307 (B)(1).

15. Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

16. Consideration of and vote on motion to employ/appoint an Executive Director of Elementary Education.

17. Consideration of and vote on motion to employ/appoint an elementary school assistant principal.

18. Consideration of and vote on new business.

19. Consideration of and vote on motion to adjourn.


REGULAR BOARD OF EDUCATION MEETING

Date: Monday, June 26, 2017
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Moment of Silence and Pledge of Allegiance – Drew Eichelberger, Executive Director of Elementary Education.

2. Public Participation.

3. Superintendent’s Report.

4. Comments by Board Members.

5. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting on June 5, 2017.
b. Financial report and bimonthly bills for purchase order numbers 7-07945-710 through 7-08162-094 for May 31, 2017 through June 19, 2017 inclusive for the 2016-2017 school year.
c. Activity Fund Cash Summary for April – Revised.
d. Activity Fund Cash Summary for May.
e. Activity Fund Transfer List.
f. Project Applications.
g. School Activity Fund List of Board Approved Fundraisers for 2017-2018.
h. Fundraisers.
i. Obsolete and/or Surplus Items.
j. Renewal of Agreement with Chance to Change for student assistance for 2017-2018. (Not to exceed $15,000 from 18-11-005)
k. Renewal of MacSpec Financial Software and Support Agreement for 2017-2018. ($9,600.00 from 18-11-094)
l. Renewal of Omnimusic Annual Blanket License Agreement for 2017-2018. ($1,900.00 from 18-11-077)
m. Renewal of PowerSchool Support Agreement for 2017-2018. ($91,288.85 from 18-11-094)
n. Renewal of Contract with City of Warr Acres for school crossing guards for 2017-2018. (Not to exceed $1,350.00 from 18-11-005)
o. Renewal of Image Works Maintenance Agreement for 2017-2018. ($18,650.00 from 18-11-094)
p. Renewal of Financial Advisory Agreement with Stephen L. Smith Corporation for 2017-2018. ($30,000 from 18-34-005)
q. Renewal of Basic Legal Services Agreement with The Center for Education Law for 2017-2018. ($700.00 from 18-11-005)
r. Renewal of Annual Insurance Renewal with Ohio Casualty Company for bonds and crime coverage, and Oklahoma Schools Insurance Group (OSIG) for general liability, auto, umbrella auto, professional liability, cyber liability and workers compensation for 2017-2018. ($1,424,953.00 from 18-11-005)
s. Renewal of Contract for Fire Alarm Monitoring with Mac Systems for 2017-2018. ($5,832.00 from 18-21-095)
t. Renewal of Contract with Mac Systems for Fire Alarm Monitoring using MACNET wireless mesh radio monitoring at Putnam City North and Central Elementary for 2017-2018. ($1,116.00 from 18-21-095)
u. Renewal of Agreement with Oklahoma City-County Health Department for 2017-2018. (No Cost to District)
v. Renewal of Contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care for 2017-2018. (No Cost to District)
w. Renewal of Contract with Hearts for Hearing for Audiological Services for 2017-2018. ($25,000 from 18-11-621)
x. Renewal of Contract with April “Nikki” Keck, Certified VI Teacher and Orientation and Mobility Training Specialist for 2017-2018. ($25,000 from 18-11-621)
y. Renewal of Contract with Positive Changes for Educational Services for 2017-2018. ($1,000 from 18-11-621)
z. Renewal of IEP Service Agreements with Bethany Public Schools to provide services to students with disabilities for 2017-2018. (No Cost to District)
aa. Renewal of IEP Service Agreements with Mustang Public Schools to provide services to students with disabilities for 2017-2018. (No Cost to District)
bb. Renewal of Contract with the Board of Regents of the University of Oklahoma Health Science Center for 2017-2018. (No Cost to District)
cc. Renewal of Agreement with University of Central Oklahoma for nursing students for 2017-2018. (No Cost to District)
dd. Renewal of Agreement with Compliance Resource Group for substance abuse testing for 2017-2018. (Not to exceed $8,000 from 18-11-005)
ee. Elementary Contracts.
ff. Overnight Travel.
gg. Out of State Trips.
       1. Putnam City North Percussion Ensemble Students to Indianapolis, IN on November 8-11, 2017 for Percussion Arts Society International Convention.
hh. Retirements and resignations as listed on Attachment A.

6. Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7. Consideration of and vote on motion to approve Agreement with the Putnam City Public Schools Foundation for 2017-2018.

8. Consideration of and vote on motion to approve Temporary Appropriation for Fiscal Year 2017-2018.

9. Consideration of and vote on motion to approve Annual Insurance Renewal with Alliant Property Insurance Company as the insurance carrier for property, inland marine, boiler and machinery. ($595,576.00 from 18-21-005)

10. Consideration of and vote on motion to approve renewal of iObservation Subscription Agreement with Learning Sciences for 2017-2018. ($54,000.00 from 18-11-107)

11. Consideration of and vote on motion to approve Contract with Barlow Education Management Services for Federal Programs management services. ($32,000 from 18-11-786)

12. Consideration of and vote on motion to approve Open Transfers for 2017-2018.

13. Consideration of and vote on motion to approve Deregulation Application related to Statutory Requirement OAC 210:35-5-71 for Library Media Specialist for Kirkland Early Childhood Center.

14. Consideration of and vote on motion to approve Agreement with Commerce Bank for Accounts Payable Card program. (No Cost to District)

15. Consideration of and vote on motion to approve Contract with Accent on Interpreting for Conceptual Accuracy in American Sign Language Interpretation Professional Development on August 15, 2017. ($517.72 from 18-11-621)

16. Consideration of and vote on motion to approve Contract between Owner and Architect with LWPB Architecture to provide architectural and design services for the new middle school, replacing the current Capps Middle School. ($6% of Contracted Construction Amount from 18-32-157, 18-34-157 and 18-36-157)

17. Consideration of and vote on motion to take action on separate resolutions authorizing the calling and holding of a special election to be held in the Putnam City School District to authorize the issuance of general obligation bonds.

18. Consideration of and vote on motion to enter into executive session for the purpose of discussion of employment/appointment of a middle school principal pursuant to 25 O.S. § 307 (B)(1) and discussion of purchase of real property pursuant to 25 O.S. § 307 (B)(4).

19. Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

20. Consideration of and vote on motion to employ/appoint a middle school principal.

21. Discussion and possible motion to approve Resolution of Necessity for Condemnation and to authorize legal counsel to pursue condemnation action for property located at 6412 N.W. 63rd Street.

22. Consideration of and vote on new business.

23. Consideration of and vote on motion to adjourn.