November 2016 Agendas

REGULAR BOARD OF EDUCATION MEETING

Date: Monday, November 7, 2016

Time: 5:00 p.m.

Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1. Inspirational Moment, Moment of Silence and Pledge of Allegiance – Hefner Middle School.

2. Information and Staff Reports:

      Security Update – Chief Mark Stout – Campus Police.

3. Public Participation.

4. Superintendent’s Report.

5. Comments by Board Members.

6. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting October 18, 2016.
b. Financial report and bimonthly bills for purchase order numbers 7-01115-092 through 7-03673-094 for October 12th – October 31st, 2016 inclusive for the
    2016-2017 school year.
c. Activity Fund Cash Summary.
d. Activity Fund Transfer List.

e. Project Applications.

f. Fundraisers.
g. Obsolete and/or Surplus Items.
h. Elementary Contracts.
i. Native American Youth Night Contract with Deborah Primeaux.
j. Athletic contracts through Kelly Sports Advertising Program.
     1. Yates Roofing Construction.
     2. Incredible Pizza Franchise Group.
k. Overnight Travel.
l.  Out of State Trips.
     1. Putnam City West High School Basketball students to Wichita Falls, Texas; November 5, 2016.
     2. Putnam City West/Putnam City North High School PBA/DECA students to Dallas, Texas; November 22, 2016.
     3. Putnam City West High School Basketball students to Duncanville, Texas; November 25 – 27, 2016.
     4. Putnam City West High School Basketball students to Las Vegas, Nevada; December 15 – 22, 2016.
m. Retirements and resignations as listed on Attachment A.

7. Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

8. Consideration of and vote on motion to approve Change Order from Globe Construction to update electrical panels in Western Oaks Elementary cafeteria ($10,524.00 from 71-282)

9. Consideration of and vote on motion to approve Change Order #2 from Globe Construction to reconfigure and upgrade paved areas behind Western Oaks Elementary School and Western Oaks Middle School. ($168,703.00 from 78-289, 37-289)

10. Consideration of and vote on motion to approve Change Order #3 from Globe Construction to replace roofing in kitchen and cafeteria areas at Western Oaks Elementary School and Western Oaks Middle School. ($168,596.00 from 36-262)

11. Consideration of and vote on motion to approve employment of Red Sky Constructors as construction managers for the Putnam City West High School stage lighting renovation project. (Not to Exceed $148,000.00 from 36-176)

12. Consideration of and vote on motion to approve appointment of Deputy Board Clerk.

13. Consideration of and vote on motion to approve Fiscal Year 2016-2017 Operating Budget.

14. Consideration of and vote on motion to enter into executive session for the purpose of having confidential communications with District’s legal counsel regarding possible claims pursuant to 25 O.S. § 307 (B)(4) and to discuss the purchase or appraisal of real property pursuant to 25 O.S. § 307 (B)(3).

15. Consideration of and vote on motion to return to open session and request the Board Clerk to record the minutes of the executive session.

16. Consideration of and vote on new business.

17. Consideration of and vote on motion to adjourn.



SPECIAL BOARD OF EDUCATION MEETING

Date:      Thursday, November 17th, 2016

Time:     12:00 Noon

Place:     Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1.     Call to order and recording of members present and absent.

2.     Consideration of and vote on motion to receive bids for the $21,000,000 Building Bonds of the Putnam City School District and take action to award bonds to the lowest bidder.

3.     Consideration of and vote on a resolution providing for the issuance of Building Bonds in the sum of $21,000,000 by the Putnam City School District, authorized at an election called and held for such purpose; prescribing form of bonds; providing for registration thereof; designating registrar and paying agent for this issue of bonds; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of issue.

4.    Consideration of and vote on motion to adjourn.


REGULAR BOARD OF EDUCATION MEETING

Date:   Monday, November 21, 2016

Time:   5:00 p.m.

Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Tulakes Elementary.

2.   Information and Staff Reports:

Ø  Dropout & Graduation Report – Rick Croslin – Director of Secondary Education.

3.   Public Participation.

4.   Superintendent’s Report.

5.   Comments by Board Members.

6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

a.       Minutes for regular board meeting November 7, 2016.

b.      Financial report and bimonthly bills for purchase order numbers 7-02423-089

through 7-04007-705 for November 1, 2016  through November 15, 2016 inclusive

for the 2016-2017 school year.

c.       Activity Fund Transfer List.

d.      Obsolete and/or Surplus Items.

e.       James L. Dennis Elementary PTO School Activity Fund Application for Sanctioning.

f.       Secondary Contracts.

g.       Putnam City Athletic Contract with Raising Canes.

h.      Overnight Travel.

i.        Retirements and resignations as listed on Attachment A.

   7.  Consideration of and vote on recommendation of employment of new personnel and reassignments as listed onAttachment A.

8.  Consideration of and vote on motion to approve revisions to 2017-2018 District School Calendar.

9.  Consideration of and vote on motion for to approve resignation of Tammy West, Board Seat Number 2 and to declare vacancy for Board Seat Number 2.

 10.  Consideration of and vote on motion for procedure and timeline to fill vacancy of Board Seat Number 2.

 11.  Consideration of and vote on motion to enter into executive session for the purpose of conducting an informal evaluation of the Superintendent, as required by district policy pursuant to 25 O.S. §307 (B)(1) and (B)(7).   

 12.  Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session. 

 13.  Consideration of and vote on new business.

   14.  Consideration of and vote on motion to adjourn.