June 2016 Agendas

REGULAR BOARD OF EDUCATION MEETING

 

 

Date:   Monday, June 6, 2016

Time:   5:00 p.m.

Place:  Putnam City Administration Board Room, 5401 NW 40th, OKC

 

Agenda

 

1.   Pledge of Allegiance, Moment of Silence and Spotlight – Jennifer Seal

 2.   Public Participation.

 3.   Superintendent’s Report.

 4.   Comments by Board Members.

 5.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

 

a.      Minutes for regular board meeting May 16, 2016.

b.     Financial report and bimonthly bills for purchase order numbers 6-03290-094 through 6-10168-090 for May 12-31, 2016 inclusive for the 2015-2016 school year.

c.      Activity Fund Cash Summary for April.

d.     Activity Fund Transfer List.

e.      Project Applications.

f.      Declaration of Obsolete/Surplus items.

g.     Putnam City Athletic contract with Oklahoma School Pictures for team and individual photos.

h.     Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2016-2017 fiscal year.

i.       Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2016-2017 fiscal year.

j.       Renewal of Computer Science Academy Joint Program Agreement with Francis Tuttle Technology Center for 2016-2017 the fiscal year.

k.     Renewal of Project HOPE Joint Program Agreement for the 2015-2016 fiscal year. 

(4 ½ teacher salaries)

l.       Renewal of MacSpec Financial Software and Support Agreement.  ($9,600)

m.   Omnimusic Annual Blanket License Agreement.  ($1,900)

n.     Renewal of PowerSchool Support Agreement.  ($88,577.30)

o.     Secondary Contracts.

p.     Overnight Travel.

q.     Out of State Trips:

1.     Putnam City West JROTC students to San Antonio, Texas July 24-26, 2016.

2.     Putnam City Basketball students to Wichita, Kansas June 15-16, 2016.

r.      Retirements and resignations as listed on Attachment A.

 

6.  Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7.  Consideration of and vote on motion to approve contract for Fire Alarm Monitoring with MAC Systems for the 2016-2017 school year.  ($13,500 from 21-095)

8.  Consideration of and vote on motion to approve MAC Systems for Fire Alarm monitoring using MACNET wireless mesh radio monitoring at Putnam City North and Central Elementary for the 2016-2017 school year.  ($1,616 from 21-095)

9.   Consideration of and vote on motion to approve contract with the City of Warr Acres for school crossing guard for 2016-2017.  (Not to exceed $1,350)

10.   Consideration of and vote on motion to grant an easement to the City of Oklahoma City at  Ralph Downs Elementary. 

11.   Consideration of and vote on motion to approve the lowest/best base bid from Pope Contracting to remodel and relocate the baseball playing field and facilities at Putnam City North High School.  ($1,655,600 from 36-280, 32-070)

12.   Consideration of and vote on motion to enter into executive session for the purpose of discussing employment/appointment of a Chief Officer of Human Capital and  a high school Assistant Principal pursuant to 25 O.S. § 307 (B)(1).

13.   Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

14.   Consideration of and vote on motion to employ/appoint a Chief Officer of Human Capital.

15.   Consideration of and vote on motion to employ/appoint a high school Assistant Principal.

 16.  Consideration of and vote on new business.

    17.  Consideration of and vote on motion to adjourn.


 

Date:   Monday, June 20, 2016

Time:    5:00 p.m.

Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

 

Agenda

1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Brett Bradley.

 2.   Information and Staff Reports:

Ø  ASPIRE Presentation – Marvla Kesler & Brett Payne

 

3.   Public Participation.

4.   Superintendent’s Report.

5.   Comments by Board Members.

6.   Consent Agenda: All of the following items, which concern reports and items of a routine  nature normally approved at board meetings, will be approved by one vote unless any  board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items: 

a.      Minutes for regular board meeting June 6, 2016.

b.      Financial report and bimonthly bills for purchase order numbers 6-10155-091 through 6-10256-095 for June 1 through June 14, 2016 inclusive for the 2015-2016 school year.

c.      Activity Fund Transfers.

d.      Project Applications.

e.      Declaration of Obsolete and/or Surplus Items.

f.       Western Oaks Elementary PTO School Activity Fund Application for Sanctioning.

g.      Putnam City Athletic contract with Papa John’s.

h.     Renewal of contract with Chance to Change for employee assistance for 2016-2017.  ($20,000)

i.       Renewal of agreement with Chance to Change for student assistance for 2016-2017. (Not to exceed $15,000)

j.       Renewal of Service Agreement with OPSUCA for an unemployment claims management for the 2016-2017 school year.

k.      Renewal of contract with Healthcare Safety Solutions for 2016-2017.

l.       Renewal of the Image Works Maintenance Agreement for the 2016-2017 Fiscal Year.

m.    Renewal of Service Agreement with Clearwater Enterprises.

n.     Overnight Travel Requests.

o.      Retirements and resignations as listed on Attachment A.

 

 7.  Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

 8.  Consideration of and vote on motion to approve agreement with the Putnam City Public Schools Foundation for 2016-2017.

 9.  Consideration of and vote on motion to approve Temporary Appropriation for Fiscal Year 2016-2017.

10.  Consideration of and vote on motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2015-2016 Fiscal Year and preparation of the FY2017 Estimate of Needs.  ($54,000 from 17-11-005)

11.  Consideration of and vote on motion to approve PEP Grant-FitnessGram Student Outcomes Evaluation Agreement.  ($13,557 from PEP Grant)

12.  Consideration of and vote on motion to renew the Beverage Agreement with Great Plains Coca-Cola  Bottling Company for the 2016-2017 Fiscal Year.  ($100,000)

13.  Consideration of and vote on motion to approve the financial advisory agreement with Stephen L. Smith Corporation for the 2016-2017 Fiscal Year.  ($30,000 from Bond Fund)

14.  Consideration of and vote on motion to approve Basic Legal Services Program 2016-2017 Agreement.  ($700.00 from 11-092)

15.  Consideration of and vote on motion to approve the Change Order to Pope Contracting for the Apollo Metal Roof Project.  ($-7,500 from 78-161)

16.  Consideration of and vote on motion to approve Change Order to Pope Contracting for the Apollo  geothermal HVAC Project.  ($-17,532 from 78-161)

17.  Consideration of and vote on motion to approve Change Order to K & M Wrecking for the demo of three properties.  ($-7,500 from 21-070)

18.  Consideration of and vote on motion to approve correction to easement located at 4300 N. Wilburn. 

19.  Consideration of and vote on contract for Custodial Services for the 2016-2017 school year.

 20.  Consideration of and vote on motion to approve the employment of Red Sky Construction as  construction managers for the Putnam City High School elevator renovation projects.  (Not to exceed $166,000 from 36-191)

 21.  Consideration of and vote on motion to approve Red Sky Construction as construction managers for the Putnam City West High School state rigging renovation project.  (Not to exceed $1,000,000  from 36-176)

 22.  Consideration of and vote on motion to approve agreement between Owner and Engineering firm JGVE, Inc. for drainage project at Kirkland Elementary.       (10.5% of the contracted construction amount)

 23.  Consideration of and vote on motion to approve customized PLC Coaching and Common Formative Assessment professional development with Solution Tree associates, Sarah Schuhl and Sharon Kramer.  ($6,500 per day from Title I & II funds)

 24.  Consideration of and vote on motion to approve Annual Insurance Renewal for bonds and crime coverage, general liability, auto umbrella auto, professional liability, cyber liability and workers compensation for 2015-2017.  (2,0078,790 from 11-005)

 25.  Consideration of and vote on motion to approve Annual Insurance Renewal with Zurich Insurance Company as the insurance carrier for property, inland marine, boiler and machinery.  ($631,881)

 26.  Consideration of and vote on motion to approve Open Transfers for 2016-2017. 

 27.  Consideration of and vote on motion to enter into executive session for the purpose of discussing appointment/employment of an Executive Director of Curriculum, Assessment and Instruction pursuant to 25 O.S. § 307 (B)(1).

 28.  Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

 29.  Consideration of and vote on motion to appoint/employ an Executive Director of Curriculum, Assessment and Instruction.

 30.  Consideration of and vote on new business.

    31.  Consideration of and vote on motion to adjourn