June 2015 Agendas



Date:   Monday, June 1, 2015

Time:   5:00 p.m.

Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

 

Agenda

 

1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Tammy West.

2.   Information and Staff Reports:

Ø  Putnam City Foundation Presentation – Caroline Gist

Ø  Kindergarten Presentations – Principal Shbrone Brookings, Windsor Hills Elementary, Principal Price Brown, Hilldale Elementary and Principal Stephanie Treadway, Western Oaks Elementary

Ø  Capturing Kids Hearts – Principal Shbrone Brookings, Windsor Hills Elementary

 

3.   Public Participation.

4.   Superintendent’s Report.

5.   Comments by Board Members.

6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

 

a.       Minutes for regular board meeting May 18, 2015.

b.      Financial report and bimonthly bills for purchase order numbers 5-14975-421 through 5-15224-094 for May 13 – 26, 2015 inclusive for the 2014-2015 school year.

c.       Activity Fund Transfer.

d.      Project Applications.

e.       Declaration of Obsolete and/or Surplus Items.

f.       Renewal of agreement with Francis Tuttle for Career Counseling Initiatives. ($88,000 from Grant)

g.       Overnight Travel Requests.

h.      Out of State Trips:

1.       Putnam City North Baseball students to Omaha, Nebraska June 16-21, 2015.

i.        Retirements and resignations as listed on Attachment A.

 

  7.  Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

   8.  Consideration of and vote on motion to approve new Job Description for District Attendance Officer.

   9.  Consideration of and vote on motion to approve Open Transfers for 2015-2016.

 10.  Consideration of and vote on motion to approve License and Services Agreement with ACT for 2015-2016. ($47,400 from General Fund)

 11.  Consideration of and vote on motion to approve Mutual Cooperation Agreement with Oklahoma County.    

 12.  Consideration of and vote on motion to approve lowest/best bid of $1,468.700 from Pope Contracting for construction of a storm shelter and roof at Lake Park Elementary.  (32-250)

 13.  Consideration of and vote on motion to enter into executive session for the purpose of discussing employment/appointment of a Principal at Putnam City High School and a Chief Operations Officer pursuant to    25 O.S. § 307 (B)(1).

 14.  Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

 15.  Consideration of and vote on motion to employ/appoint a Principal at Putnam City High School.

 16.  Consideration of and vote on motion to employ/appoint a Chief Operations Officer.

 17.  Consideration of and vote on new business.

    18.  Consideration of and vote on motion to adjourn.

 


REGULAR BOARD OF EDUCATION MEETING

 

 

Date:   Monday, June 22, 2015

Time:   5:00 p.m.

Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

 

Agenda

1.   Inspirational Moment, Moment of Silence and Pledge of Allegiance – Cindy Gibbs

 2.   Information and Staff Reports:

Ø  Pep Grant Presentation – Jason Hasty

 

3.   Public Participation.

 4.   Superintendent’s Report.

 5.   Comments by Board Members.

 6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items: 

a.       Minutes for regular board meeting June 1, 2015.

b.      Financial report and bimonthly bills for purchase order numbers 5-04295-705 through 5-15470-072 for May 27, 2015 through June 15, 2015 inclusive for the 2014-2015 school year.

c.       May Cash Summary.

d.      Activity Fund Transfer.

e.       Declaration of Obsolete and/or Surplus Items.

f.       Elementary and Secondary Contracts.

g.       Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2015-2016 fiscal year.

h.      Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2015-2016 fiscal year. 

i.        Renewal of Project HOPE Joint Program Agreement for the 2015-2016 fiscal year.  (4 ½ teacher salaries)

j.        Renewal of contract with Chance to Change for Student Assistance for 2015-2016.  (Not to exceed $30,000 from General Fund)

k.      Renewal of subscription with Mastery Connect for benchmarking/assessment for 2015-2016. ($60,000)

l.        Renewal of MacSpec Financial Software and Support Agreement.  ($9,600 from 16-11-094)

m.     Renewal of PowerSchool Support Agreement.  ($85,865.75 from 16-11-094)

n.      Renewal of Timpanogos Technologies CIMS Software Support Agreement Contract. ($23,070 from 16-11-094)

o.      Renewal of Omnimusic Annual Blanket License Agreement.  ($1,900 from 16-11-077)

p.      Renewal of contract with Chance to Change for employee assistance program for 2015-2016.  ($48,000 - $50,000)

q.      Renewal of Service Agreement with OPSUCA for an unemployment claims management for the 2015-2016 school year.  ($15,158.00)

r.        Renewal of Service Agreement with Clearwater Enterprises for 2015-2016. (Estimated savings of up to 40% from General Fund)

s.       Renewal of Fire Alarm Monitoring Agreement.  ($7,068 from 21-095)

 t.       Renewal of Service Agreement with Waste Management of Oklahoma. ($49,060.92 from General Fund)

u.       Renewal of Image Works Maintenance Agreement for the 2015-2016 Fiscal Year. ($18,650 from 11-169)

v.       Renewal of ImageNet Consulting Maintenance Agreement for the 2015-2016 Fiscal Year.  ($91,655 from 11-169)

w.     Renewal of contract with the Board of Regents of the University of Oklahoma, Health Sciences Center for nursing students.  (No cost)

x.      Renewal of contract with Department of Rehabilitation Services (DRS).

y.      Renewal of contract with Brenda Borror, Certified VI Teacher (retired) and Orientation and Mobility Training Specialist.  (Not to exceed $6,000 from Grant Funds)

z.       Renewal of agreement with Oklahoma City-County Health Department.  (No cost)

aa.   Renewal of contract with Ruthie Win Ruan, O.D., Circle of Life Eye Care Center.  (No cost) 

bb.  Renewal of contract with University of Central Oklahoma for nursing students.   (No cost) 

cc.   Overnight Travel Requests.

dd.  Out of State Trips:

1.       Putnam City West Girls’ Basketball students to Wichita, Kansas June 17-18, 2015.

ee.   Retirements and resignations as listed on Attachment A.

 

   7.  Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

   8.  Consideration of and vote on motion to approve Temporary Appropriation for Fiscal Year 2015-2016.

   9.  Consideration of and vote on motion to approve renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2014-2015 Fist Year and     preparation of the FY2016 Estimate of Needs. ($54,000 from 16-11-005)

   10. Consideration of and vote on motion regarding the recommendation for termination of Larry Sigala, a support employee.

   11. Consideration of and vote on motion to approve additional Open Transfers for 2015-2016.

  12. Consideration of and vote on motion to approve renewal of agreement with BMI/ImageNet Systems for Graphic Arts Copiers.  ($39,792 from General Fund)

  13. Consideration of and vote on motion to approve Annual Insurance Renewal for bonds and crime coverage, general liability, auto umbrella auto, professional liability, cyber liability and workers compensation for 2015-2016.  ($2,704,776 from 11-005) 

 14.  Consideration of and vote on motion to approve Annual Insurance Renewal with Zurich Insurance Company as the insurance carrier for property, inland marine, and boiler and machinery for 2015-2016.  ($749,983 from 21-005)

 15.  Consideration of and vote on motion to approve revision to the Joint Program Agreement with Francis Tuttle Technology Center for the Computer Science Academy. 

 16.  Consideration of and vote on motion to approve the 2015-2016 Negotiating Team.

 17.  Consideration of and vote on motion to approve Professional Services Agreement with BrainSpaces,  Inc. for Education Facilities Visioning Workshop June 24-25, 2015.  ($4,750 from 11-087)

 18.  Discussion of and possible vote to authorize Fred Rhodes, Superintendent, to file an application and any other necessary paperwork seeking to close and vacate the right to reopen NW 20th Street, between Eagle Lane and Davis Avenue, with the City of Oklahoma City on behalf of the District and Board of Education.

 19.  Consideration of and vote on renewal of Beverage Agreement with Great Plains Coca-Cola Bottling Company for the 2015-2016 Fiscal Year.  ($100,000)

 20.  Consideration of and vote on motion to approve Basic Legal Services Program 2015-2016 Agreement with The Center for Education Law.  ($700.00 from 11-092)

 21.  Consideration of and vote on motion to approve renewal of Healthcare Safety Solutions for 2015-2016. ($25,000)

 22.  Consideration of and vote on motion to approve Emergency Power System Maintenance Agreement.  ($1,960 from 21/277)

 23.  Consideration of and vote on motion to approve Solution Tree agreement for PLC at Work Institute for July 29-30, 2015.

 24.  Consideration of and vote on motion to approve the Change Order from Pope Contracting for the Cooper Middle School Mechanical Project.

 25.  Consideration of and vote on motion to approve agreement with KSP Sports Property.

 26.  Consideration of and vote on motion to approve Child Nutrition Service Contract for 2015-2016.

 27.  Consideration of and vote on motion to enter into executive session for the purpose of conducting a formal evaluation and/or employment of the Superintendent pursuant to 25 O.S. § 307 (B)(1).

 28.  Acknowledge return to open session and to request the Board Clerk to record the minutes of the  executive session.

 29.  Consideration of and vote on new business.

    30.  Consideration of and vote on motion to adjourn.

 

ITEM OF INFORMATION:  Hilldale Elementary Uniforms


SPECIAL BOARD OF EDUCATION MEETING

 

 

Date:   Wednesday, June 24, 2015

Time:   4:00 p.m.

Place:  Putnam City Administration Board Room

           5401 NW 40th Street, Oklahoma City, Oklahoma

 

 AGENDA

           1.      Call to order and recording of members present and absent.

2.      Consideration of and vote on motion to reconvene at 6101 NW 58th Street (Ione Property)  and tour the property.

 

           3.      Consideration of and vote on motion to recess and reconvene Thursday, June 25, 2015 at 8:30 a.m. at Arbor Grove Elementary for Education                

                     Facilities  Workshop with Amy M. Yurko.

           4.      Conduct Education Facilities Workshop with Amy M. Yurko.

 

5.      Consideration of and vote on motion to approve the Superintendent’s contract for 2015-2016.

 

6.      Consideration of and vote on a motion to adjourn.