June 2014 Agendas

PUTNAM CITY SCHOOLS
REGULAR BOARD OF EDUCATION MEETING

Date: Monday, June 9, 2014
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC
Agenda

1. Centennial Moment, Moment of Silence, and Pledge of Allegiance – Communications Director Steve Lindley.

2. Public Participation.

3. Superintendent’s Report.

4. Comments by Board Members.

5. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting May 27, 2014.
b. Financial report and bimonthly bills for purchase order numbers 4-12485-090 through 4-13070-091 for the time period May 21, 2014 through June 2, 2014 for the 2013-2014 school year.
c. Cash Summary for April.
d. Activity Fund Transfers.
e. Obsolete and/or Surplus Items.
f. Renewal of Timpanogos Technologies CIMS Software Support Agreement. ($23,070 from 15-11-094)
g. Renewal of Omnimusic Annual Blanket License Agreement. ($1,900 from 15-11-077)
h. Renewal of Aesop Substitute Placement System. ($23,506.90 from 15-11-094)
i. Renewal of MacSpec Financial Software and Support Agreement. ($9,600 from 15-11-094)
j. Renewal of PowerSchool Support Agreement. ($85,865.75 from 15-11-094)
k. Renewal of agreement with OneNet for Internet Access. ($68,820 from 15-11-094)
l. Renewal of Graphic Arts agreement with Image Works for 2014-2015. ($3,088.32 from General Fund)
m. Renewal agreement with BMI/Image Net Systems for Graphic Arts copiers. ($39,790 from General Fund)
n. Renewal of Mutual Cooperation Agreement with Oklahoma County for 2014-2015.
o. Renewal of Service Agreement with OPSUCA for unemployment claims management for the 2014-2015 school year. ($14,685 from General Fund)
p. Fundraisers.
q. Overnight Travel Requests.
r. Retirements and resignations as listed on Attachment A.

6. Consideration of and vote on recommendation of employment of new personnel and reassignments as listed on Attachment A.

7. Consideration of and vote on motion to approve Release and Settlement Agreement with Sno Gem, Inc. for reimbursement.

8. Consideration of and vote on motion to approve Elementary Music Curriculum Proposal for Quaver Music. ($89,910 from General Fund)

9. Consideration of and vote on motion to approve agreement for Department of Human Services Criminal History Review process for Licensed Child Care Centers.

10. Consideration of and vote on motion to enter into executive session for the purpose of discussion of employment/appointment of Executive Director of Special Services pursuant to 25 O.S. §307 (B)(1).

11. Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

12. Consideration of and vote on motion to employ/appoint an Executive Director of Special Services.

13. Consideration of and vote on new business.

14. Consideration of and vote on motion to adjourn.


REGULAR BOARD OF EDUCATION MEETING

 

Date:   Monday, June 23, 2014

Time:   5:00 p.m.

Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

 

Agenda

1.   Centennial/Inspirational Message, Moment of Silence, and Pledge of Allegiance – Lynette Thompson.

 2.   Information and Staff Reports:

          *  Ombudsman Presentation – Jennifer Coonrad

 3.   Public Participation.

 4.   Superintendent’s Report.

 5.   Comments by Board Members.

 6.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

a.       Minutes for regular board meeting June 9, 2014.

b.       Financial report and bimonthly bills for purchase order numbers 4-12468-076 through 4-13276-072 for the time period June 3-17, 2014 for the 2013-2014 school year  and start-up purchase order numbers 5-00002-095 through 5-00759-076 for July 1, 2014 for the 2014-2015 school year.

c.       Cash Summary.

d.       Activity Fund Transfers.

e.       Project Applications.

f.        Obsolete and/or Surplus Items.

g.       Secondary Contracts.  ($4,000 from Activity)

h.       Renewal of contract with Brenda Borror, Certified VI Teacher and Orientation and Mobility Training Specialist.  (Will not exceed $6,000 from Federal Funds)

i.         Renewal of contract with Harli Reeves, School Psychologist/Independent Contractor.  (Will not exceed $30,000 from 621, IDEA B)

j.         Renewal of contract with Diana Hollingsworth, School Psychologist/Independent Contractor.  (Will not exceed $5,000 from 621, IDEA B)

k.        Renewal of contract with Department of Rehabilitation Services (DRS). 

l.         Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2014-15 fiscal year.

m.      Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center for the 2014-15 fiscal year.

n.       Renewal of Project HOPE Joint Program Agreement for the 2014-2015 fiscal year.   (4 ½ teacher salaries.

o.       Renewal of contract with Francis Tuttle Technology Center for Four-Year-Old Program Partnership.

p.       Renewal of contract with Chance to Change for Student Assistance for 2014-2015.  (Not to exceed $30,000 from General Fund)

q.       Renewal of contract with Chance to Change for Employee Assistance for 2014-2015. 

r.        Renewal of the Image Works Maintenance Agreement for the 2014-2015 fiscal year.  ($18,650 from 11-169)

s.       Renewal of ImageNet Consulting Maintenance Agreement for the 2014-2015 fiscal year.  ($91,655 from 11-169)

t.        Renewal of agreement with Simplex Grinnell for maintenance for sound, communications, clocks and intercoms.  ($12,930 from 21-095)

u.       Renewal of agreement with Simplex Grinnell for maintenance for fire panels, fire alarm sensors, batteries and troubleshooting.  ($29,423 from 21-095)

v.       Renewal of agreement with Simplex Grinnell for fire alarm monitoring.  ($7,125 from 21-095)

w.      Extend the Service Agreement with Waste Management of Oklahoma.  ($49,060.92 from General Fund)

x.        Renewal of the agreement with Clearwater Enterprises to purchase natural gas.

y.        Fundraisers.

z.       Overnight Travel Requests.

aa.    Retirements and resignations as listed on Attachment A.

 

7.  Consideration of and vote on recommendation of employment of new personnel and reassignments as  listed on Attachment A.

8.   Consideration of and vote on motion to approve Temporary Appropriation for Fiscal Year  2014-2015. 

9.   Consideration of and vote on motion to approve Ombudsman Agreement for 2014-2015.  ($240,000 from General Fund)

 10.   Consideration of and vote on motion to approve agreement with Oklahoma City County Health  Department for Youth Suicide Prevention Initiative.

 11.   Consideration of and vote on motion to approve Addendum for Open Transfers into Putnam City Schools for 2014-2015.

 12.   Consideration of and vote on motion to approve agreement with the Putnam City Schools Foundation  for 2014-2015.

 13.   Consideration of and vote on motion to approve Basic Legal Services with The Center for Education  Law, Inc.  ($700.00 from 11-092)

 14.   Consideration of and vote on motion to approve contract with Child Nutrition Service for 2014-2015.

 15.   Consideration of and vote on motion to approve contract with Positive Changes for Educational Services. 

 16.   Consideration of and vote on motion to approve contract with Jenco Construction for lowest/best bid  plus alternates 1, 2 and 3 for roof replacement and repair/replacement of HVAC systems at Kirkland  Elementary.  ($863,800 from 21-064 and 33-259)

 17.   Consideration of and vote on motion to approve the Annual Insurance Renewal with Zurich Insurance Company as the insurance carrier for property, inland marine, and boiler and machinery for 2014-2015.  ($812,750 from 21-005)

 18.   Consideration of and vote on motion to approve Annual Insurance Renewals for bonds and crime coverage, general liability, auto, umbrella auto, professional liability, network security and workers compensation for 2014-2015.   ($2,583,558 from 11-005)

 19.   Consideration of and vote on motion to approve new agreement with Great Plains Coca-Cola Bottling Company for the 204-2015 fiscal year.  ($100,000)

  20.   Consideration of and vote on new business.

 21.   Consideration of and vote on motion to adjourn.