January 2014 Agendas


PUTNAM CITY SCHOOLS
REGULAR BOARD OF EDUCATION MEETING


Date: Monday, January 13, 2014
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Spotlight on our Schools, Moment of Silence, and Pledge of Allegiance – Western Oaks
Elementary.

2. Information and Staff Reports:
 College Readiness Report – Executive Director Rick Croslin
 Report on Mid-Year Allocation – Chief Financial Officer Shannon Meeks

3. Public Participation.


4. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting December 2, 2013.
b. Minutes for special board meeting December 12, 2013.
c. Financial report and bimonthly bills for purchase order numbers 4-00581-081 through 4-06904-550 for the time period December 9, 2013 through January 7, 2014 inclusive for the 2013-2014 school year.
d. Cash Summary.
e. Activity Fund Transfer List.
f. Project Applications.
g. Declaration of Obsolete/Surplus Items.
h. Putnam City North contract with Oak Tree Country Club for Prom 2014.
i. Fundraisers.
j. Overnight Travel Requests.
k. Out of State Trip:
     1. Putnam City High School Student Council members to Orlando, Florida June 24-29, 2014.
l. Retirements and resignations as listed on Attachment A.

5. Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

6. Consideration of and vote on motion to approve the 2014-2015 School Calendar.

7. Consideration of and vote on motion to approve MAX Teaching training February 10 and 13, 2014 for Hefner Middle School and Mayfield Middle School.

8. Consideration of and vote on motion to approve appointment of a Board of Education Legislative Liaison.

9. Consideration of and vote on motion to approve Course Description Guide for 2014-2015.

10. Consideration of and vote on motion to grant an easement to the City of Oklahoma City at Hefner Middle School.

11. Superintendent Report.

12. Comments by Board Members.

13. Consideration of and vote on motion to enter into executive session for the purpose of conducting an informal evaluation of the Superintendent, as required by district policy pursuant to 25 O.S. § 307 (B)(1) and (B)(7).

14. Consideration of and vote on motion to return to open session and to request the Board Clerk to record the minutes of the executive session.

15. Consideration of and vote on new business.

16. Consideration of and vote on motion to adjourn.


PUTNAM CITY SCHOOLS
REGULAR BOARD OF EDUCATION MEETING


Date:   Monday, January 27, 2014

Time:   5:00 p.m.

Place:  Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

1.   Spotlight on our Schools, Moment of Silence, and Pledge of Allegiance – Wiley Post Elementary.

 2.   Information and Staff Reports:

Ø  Report on Mid-Year Allocation – Chief Financial Officer Shannon Meeks

3.   Public Participation.

4.   Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

a.    Minutes for regular board meeting January 13, 2014.

b.    Financial report and bimonthly bills for purchase order numbers 4-06577-011 through 4-07812-125 for the time period January 6-21, 2014 with the exception of purchase order numbers 4-07732-705 and 4-07761-710 for Triangle A & E inclusive for the 2013-2014 school year.

c.    Cash Summary.

d.    Activity Fund Transfer List.

e.    Project Applications.

f.     Putnam City North contract with Oklahoma Christian University for the May 16, 2014 Senior Brunch.

g.    Fundraisers.

h.    Overnight Travel Requests.

i.      Out of State Trip:

1.    Putnam City High School Cheerleaders to Dallas, Texas January 24-26, 2014.

2.    Putnam City North Pom Squad to Orlando, Florida March 7-9, 2014.

3.    Putnam City North Soccer students to Huntsville, Alabama April 4-5, 2014.

4.    Western Oaks Middle School Fine Arts Department students to Arlington,

Texas May 17, 2014.

j.      Retirements and resignations as listed on Attachment A.

5.  Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

6.  Consideration of and vote on motion to approve purchase orders 4-07732-705 and 4-07761-710 for Triangle A & E.  ($450.00 from 14-11)

   7.  Consideration of and vote on motion to approve revisions to Student Discipline, Suspension and Due Process – Policy EG.

   8.  Consideration of and vote on motion to approve contract with Paxis Institute to provide training in May 2014, Data Collection System and Good Behavior Game Kits.  

    9.  Consideration of and vote on motion to approve contract with the Flippen Group for Capturing Kids’ Hearts training at Windsor Hills Elementary June 10-12, 3 014.Title I)

  10.  Consideration of and vote on motion to approve lowest/best bid of $1,002,377.00 plus Alternates A and B from Innovative Mechanical to replace HVAC system at Putnam City North.  (79-259)

   11.  Consideration of and vote on motion to approve lowest/best bid of $2,673,800.00 plus Alternates #1 and #2 from Pope Contracting to replace metal standing seam roof and HVAC at Putnam City High School.  (37-161, 38-16

   12.  Superintendent Report.

  13.  Comments by Board Members.

  14.  Consideration of and vote on new business.

  15.  Consideration of and vote on motion to adjourn.