May 2013 Agendas

Date: Monday, May 6, 2013
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda


1. Spotlight on Our Schools, Moment of Silence, and Pledge of Allegiance – Lake Park
Elementary.

2. Information and Staff Reports:
 Robotics Presentation by Western Oaks Middle School and Putnam City West Students
 Recognition of Golden Apple Award Winners
 Presentation on Child Nutrition – Jim Hooper
 Presentation on Drug Testing Policy – Rick Croslin and Dr. Dick Balenseifen

3. Public Comments on Drug Testing.

4. Public Participation.

5. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting April 1, 2013.
b. Minutes for regular board meeting April 15, 2013.
c. Minutes for special board meeting April 24, 2013.
d. Financial report and bimonthly bills for purchase order numbers 3-14707-708
through 3-16938-511 for the time period April 10-30, 2013 inclusive for the
2012-2013 school year.
e. School Activity Cash Summary for March 2013.
f. School Activity Fund Transfer List.
g. Declaration of Obsolete and/or Surplus Items.
h. Special Education contract with Project ECCO Services, Denise Garcia, interpreter.
($4,900 from 615-2199)
i. Special Education contract with Get Imaging. ($3,000 from 621)
j. Fundraisers.
k. Overnight Travel Requests.
l. Out of State Trips:
       1. Hefner Middle School Vocal Music students to Arlington, Texas 
            May 10, 2013.
       2. Putnam City North Leadership students to Nashville, Tennessee
           June 26-30, 2013.
m. Retirements and resignations as listed on Attachment A.

6. Consideration of and vote on recommendation of employment of new personnel as listed
on Attachment A.

7. Consideration of and vote on motion to approve Supplemental Appropriation for Fiscal Year
2012-2013 Cooperative Fund.

8. Consideration of and vote on motion to approve price changes to student meals.

9. Consideration of and vote on motion for employment of Pope Construction for construction
management for the lift project at the PC Center. (not to exceed $55,000 – 22-385)

10. Consideration of and vote on motion to approve agreement with Catapult Learning West,
LLC. ($7,500 from Title II and PC High Professional Development and $7,500 through a
grant from Oklahoma Commission for Teacher Prep)

11. Consideration of and vote on motion to approve the District Technology Plan.

12. Consideration of and vote on motion to replace Network Equipment at Lake Park Elementary.
($94,017.68 from 079)

13. Consideration of and vote on motion to replace Network Equipment at Harvest Hills
Elementary. ($98,301.23 from 079)

14. Consideration of and vote on motion to replace Network Equipment at Downs Elementary.
($111,364.62 from 39-190)

15. Consideration of and vote on motion to replace Network Equipment at Will Rogers
Elementary. ($99,301.57 from 079)

16. Consideration of and vote on motion to replace Network Equipment at Kirkland Elementary.
($83,838.05 from 39-190)

17. Consideration of and vote on motion to replace Network Equipment at Coronado elementary.
($93,571.84 from 39-190)

18. Superintendent’s Report.

19. Comments by Board Members.

20. Consideration of and vote on new business.

21. Consideration of and vote on motion to enter into executive session for the purpose of
employment/appointment/reassignment of elementary principals pursuant to 24 O.S.
§307 (B)(1).

22. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.

23. Consideration of and vote on motion to employ/appoint/reassign elementary principals.

24. Consideration of and vote on motion to adjourn.

ITEM OF INFORMATION – Job Description for Instructional Coach

REGULAR BOARD OF EDUCATION MEETING

Retirement Reception: 4:30 p.m. (West Conference Room)

Date: Monday, May 20, 2013
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Spotlight on Our Schools, Moment of Silence, and Pledge of Allegiance – Kirkland
Elementary.

2. Athletic Recognitions – Dr. Dick Balenseifen, Athletic Director.

3. Recognition of retiring personnel – Dr. April Grace, Assistant Superintendent of Human
Resources.

4. Public Participation.

5. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting May 6, 2013.
b. Financial report and bimonthly bills for purchase order numbers 3-16595-122
through 3-17169-721 for the time period May 1-14, 2013 inclusive for the
2012-2013 school year.
c. Declaration of Obsolete and/or Surplus Items.
d. Rollingwood Elementary contract with Jostens Publications.
e. Special Education contract with Autism Concepts, Incorporated for Extended School Year Services for a student through June 30, 2013.
f. Fundraisers.
g. Overnight Travel Requests.
h. Out of State Trips:
     1. Putnam City North Baseball Team to Omaha, Nebraska June 18-23.
     2. Putnam City West Latin Club students to Las Vegas, Nevada
         July 20-27, 2013.
i. Retirements and resignations as listed on Attachment A.

6. Consideration of and vote on recommendation of employment of new personnel as listed
on Attachment A.

7. Consideration of and vote on motion to approve employment of support personnel for
2013- 2014 as listed on Attachment B.

8. Consideration of and vote on motion to approve Open Transfers for the 2013-2014 school
year.

9. Consideration of and vote on motion to approve the Negotiating Team for the 2013-14 school
year.

10. Consideration of and vote on motion to approve School Based Services with Oklahoma
Department of Human Services. (Two workers at $28,000 each from 11-005)

11. Consideration of and vote on motion to approve the employment of Pope Contracting for
construction management of kitchen restoration and HVAC work at Capps Middle School.
(Not to exceed $170,000 from 33-259, 22-385)

12. Consideration of and vote on motion to approve new Drug Testing Policy.

13. Consideration of and vote on motion for renewal of Eide Bailly as the District’s Independent
Auditor for the audit of the 2012-2013 fiscal year and preparation of the FY2014 Estimate
of Needs.

14. Superintendent’s Report.

15. Comments by Board Members.

16. Consideration of and vote on new business.

17. Consideration of and vote on motion to enter into executive session for the purpose of
employment/appointment/reassignment of middle school principals and elementary,
middle and high school assistant principals pursuant to 25 O.S. §307 (B)(1).

18. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.

19. Consideration of and vote on motion to employ/appoint/reassign middle school principals.

20. Consideration of and vote on motion to employ/appoint/reassign elementary, middle and high
school assistant principals.

21. Consideration of and vote on motion to adjourn.