January 2013 Agendas

REGULAR BOARD OF EDUCATION MEETING
Date: Monday, January 7, 2013
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Spotlight on Our Schools, Moment of Silence, and Pledge of Allegiance – Coronado
Heights Elementary.

2. Information and Staff Reports:
 Report on Title VII and Indian Education – George Shields, Indian Education Coordinator
 District Enrollment Report – Joe Ellis, Enrollment Office Director
 Security Improvements – Jim Hooper, Chief Operations Officer

3. Public participation.

4. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for Regular Board Meeting December 3, 2012.
b. Minutes for Special Board Meeting December 6, 2012.
c. Minutes for Special Board Meeting December 10, 2012.
d. Financial report and bimonthly bills for purchase order numbers 3-00200-005
through 3-09625-077 for the time period December 12-19, 2012 inclusive for
the 2012-2013 school year.
e. School Activity Fund Cash Summary for November.
f. School Activity Fund Transfers.
g. Project Applications.
h. Declaration of Obsolete and/or Surplus Items.
i. Fundraisers.
j. Overnight Travel Requests.
k. Out of State Trips:
1. Putnam City West Band students to Chicago, Illinois
May 24-27, 2013.
2. Putnam City High School Cheerleaders to Dallas, Texas
January 10-12, 2013.
l. Retirements and resignations as listed on Attachment A.

5. Consideration of and vote on recommendation of employment of new personnel as listed
on Attachment A.

6. Consideration of and vote on motion to request MAPS funds to supplement the construction
of the new Arbor Grove Elementary. ($1,500,000 from 24-278)

7. Consideration of and vote on motion to approve the 2013-2014 School Calendar.

8. Consideration of and vote on motion to approve the employment of BNJ Builders L.L.C. for
construction management for the exterior plaster repair at Downs Elementary.
($456,000 from 79-291)

9. Consideration of and vote on motion to approve the employment of BNJ Builders L.L.C. for
construction management for the gutter and downspout repair at Downs Elementary.
($13,000 from 37-253)

10. Consideration of and vote on motion to approve the 2013-2014 High School Course
Description Guide.

11. Consideration of and vote on motion to submit Cox Communications for E-rate Funding
request for WAN connectivity. (General Fund)

12. Consideration of and vote on motion to submit OneNet for E-rate Funding request for Internet
connectivity. (General Fund)

13. Superintendent’s Report.

14. Comments by Board Members.

15. Consideration of and vote on new business.

16. Consideration of and vote on motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING
Date: Tuesday, January 22, 2013
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Spotlight on Our Schools, Moment of Silence, and Pledge of Allegiance – Overholser
Elementary.

2. Public participation.

3. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
agenda consists of the discussion, consideration, and approval of the following items:

a. Minutes for Regular Board Meeting January 4, 2013.
b. Financial report and bimonthly bills for purchase order numbers 3-05633-092
Through 3-09425-70 and 3-07318-135 through 3-10201-520 for the time period November 28 through December 11, 2012 and December 20, 2012 through January 15, 2013 inclusive for the 2012-2013 school year.
c. School Activity Fund Cash Summary.
d. School Activity Fund Transfers.
e. Project Applications.
f. Declaration of Obsolete and/or Surplus Items.
g. Service Agreement between Putnam City Schools and Oak Tree Counseling
Services for on-site student and family services at Hilldale Elementary.
h. Fundraisers.
i. Overnight Travel Requests.
j. Out of State Trips:
1. Cooper Middle School PEAK students to New York City
and Washington, D.C. during Spring Break 2014.
2. Putnam City High School Student Council members to Las Vegas,
Nevada June 20-25, 2013.
3. Putnam City North Publications’ students to San Francisco, California
April 25-28, 2013.
k. Retirements and resignations as listed on Attachment A.

4. Consideration of and vote on recommendation of employment of new personnel as listed
on Attachment A.

5. Consideration of and vote on motion to approve contract with Ion Wave Technologies, Inc.
for Special Education Tracking Software for Fiscal Year 2012-2013.

6. Consideration of and vote on motion to approve revision to procedures regarding the Harvest
Hills Elementary middle school attendance pattern as approved June 6, 2011.

7. Consideration of and vote on motion to approve revisions to Policy BN – Internet Access,
Internet Safety, and Use of Electronic Resources.

8. Superintendent’s Report.

9. Comments by Board Members.

10. Consideration of and vote on motion to enter into executive session for the purpose of
discussing the employment/application of candidates for the superintendent position pursuant
to 25 O.S. § 307 (B)(1).

11. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.

12. Consideration of and vote on new business.


13. Consideration of and vote on motion to adjourn.

ITEM OF INFORMATION: Policy Regulation EH-R5 and Form EH-R5-F1 revisions