April 2013 Agendas

Date: Monday, April 1, 2013
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda
1. Spotlight on Our Schools, Moment of Silence, and Pledge of Allegiance – Harvest Hills
Elementary.

2. Information and Staff Reports:
 JROTC Program Presentation by Lieutenant Colonel (Retired), John E. McKinney, Senior Army Instructor and Color Guard Performance
 Presentation on Residency affidavits by Joe Ellis, Enrollment Office Director
 STEM Presentation by Bob Melton, Science Curriculum Specialist
 Late Start – Assistant Superintendent Dr. Melani Mouse

3. Public Participation.

4. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
agenda consists of the discussion, consideration, and approval of the following items:
a. Minutes for Regular Board Meeting March 4, 2013.
b. Minutes for Special Board Meeting March 2, 2013.
c. Minutes for Special Board Meeting March 14, 2013.
d. Financial report and bimonthly bills for purchase order numbers 3-01180-092
through 3-15558-510 for the time period February 27 through March 26, 2013
inclusive for the 2012-2013 school year.
e. Cash Summary for February.
f. School Activity Fund Transfer List.
g. Declaration of Obsolete and/or Surplus Items.
h. Hilldale Elementary contract with Oklahoma School Pictures, LLC.
i. Appeal for Deviation from Activity Absence Rules.
j. Fundraisers.
k. Overnight Travel Requests.
l. Out of State Trips:
1. Putnam City High School FCCLA students to Nashville, TN July 7-12, 2013.
2. Putnam City North Band students to San Antonio, TX April 11, 2013.
m. Retirements and resignations as listed on Attachment A.

5. Consideration of and vote on recommendation of employment of new personnel as listed
on Attachment A.

6. Consideration of and vote on motion to take action on a resolution determining the maturities
of, and setting a date, time and place for the sale of the $6,000,000 General Obligation
Building Bonds of Putnam City School District.

7. Discussion and possible action on a Legal Services Agreement and Engagement Letter
between Independent School District No. 1, Oklahoma County, Oklahoma (Putnam City
Public Schools) and the Floyd Law Firm, P.C., Attorneys at Law, Norman, Oklahoma, for
general obligation bond services as bond counsel.

8. Superintendent’s Report.

9. Comments by Board Members.

10. Consideration of and vote on new business.

11. Consideration of and vote on motion to enter into executive session for the purpose of
discussing the renewal of employment for certified administrators as listed on Attachment C
for the 2013-2014 school year pursuant to 25 O.S. §307 (B)(1).

12. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.

13. Consideration of and vote on motion for renewal of employment for certified administrators
as listed on Attachment C for the 2013-2014 school year.

14. Consideration of and vote on motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING
Date: Monday, April 15, 2013
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Spotlight on Our Schools, Moment of Silence, and Pledge of Allegiance – Mayfield Middle
School.

2. Information and Staff Reports:
 Recognition of National Merit Finalists, National Achievement Program Finalist and Academic All State Students – Rick Croslin, Executive Director of Secondary Education

3. Public Participation.

4. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
agenda consists of the discussion, consideration, and approval of the following items:

a. Financial report and bimonthly bills for purchase order numbers 3-09530-124
through 3-16579-094 for the time period March 27 through April 9, 2013
inclusive for the 2012-2013 school year with the exception of purchase order
numbers 3-15652-130, 3-15705-134 and 3-15807-705.

b. School Activity Fund Transfer List.

c. Project Applications.

d. Declaration of Obsolete and/or Surplus Items.

e. Special Education contract with Project ECCO Services, Jeanne Lowrey, Advisor.
($4,900 from 615-2199)

f. Special Education contract with Project ECCO Services, Carolina Carson, Interpreter.
($4,900 from 615-2199)

g. Appeal for Deviation from Activity Absence Rules.

h. Secondary Contracts.

i. Fundraisers.

j. Overnight Travel Requests.

k. Out of State Trips:

1. Putnam City West High School Silver Strings students to Colorado Springs, Colorado May 26-31, 2013.

2. Putnam City North High School Debate student to Birmingham, Alabama
June 14-22, 2013.

l. Retirements and resignations as listed on Attachment A.

5. Consideration of and vote on recommendation of employment of new personnel as listed
on Attachment A.

6. Consideration of and vote on reemployment of certified staff as listed on Attachment B for the
2013-2014 school year.

7. Consideration of and vote on motion to approve purchase order numbers 3-15652-130,
3-15705-134 and 3-15807-705.

8. Consideration of and vote on motion to approve Putnam City West Challenge Day Program
funding. ($15,408.65 from Counseling Grant)

9. Consideration of and vote on contract between Mayfield Middle School and the AVID
Program for a grant received to improve Advanced Placement participation and success rates.

10. Consideration of and vote on motion to approve replacement of network equipment at Hefner
Middle School. ($225,170.56 from 71-177 – Bond Fund)

11. Consideration of and vote on motion to approve replacement of network equipment at
Northridge Elementary. ($74,829.44 from 71-177 and $66,313.66 from 079)

12. Consideration of and vote on motion to approve the employment of Pope Contracting as
construction management firm for the Hilldale Elementary kitchen conversion.
(Not to exceed $138,000 from 21-292)

13. Consideration of and vote on motion to approve the employment of Pope Contracting as
construction management firm for the Coronado Elementary former cafeteria conversion to
classrooms. (Not to exceed $93,000 from 79-186)

14. Consideration of and vote on motion to approve MAPS request for facililty
conversion/classroom relocation for Air Force JROTC at Putnam City High School.
($400,440)

15. Consideration of and vote on motion to approve BNJ Builders, L.L.C. as construction
management firm for facility conversion at Putnam City High School for Air Force JROTC
program/classroom relocation. (Not to exceed $376,000 from 24-239)

16. Consideration of and vote on motion to approve BNJ Builders, L.L.C. as construction
management firm for site improvements at the Wilburn maintenance site.
(Not to exceed $87,250 from 21-166)

17. Consideration of and vote on motion to approve employment of BNJ Builders, L.L.C. as
construction management firm for the construction of a storage building at the Wilburn
maintenance site. (Not to exceed $287,550 from 21-070)

18. Consideration of and vote on motion to approve a change order in the amount of $62,232
to Connelly Paving for paving improvements at the Wilburn maintenance site. (21-289)

19. Superintendent’s Report.

20. Comments by Board Members.

21. Consideration of and vote on new business.

22. Consideration of and vote on motion to adjourn.



Date: Wednesday, April 24, 2013
Time: 12:00 Noon
Place: Putnam City Administration Board Room
5401 NW 40th Street, Oklahoma City, Oklahoma

AGENDA

1. Call to order and recording of members present and absent.

2. Consideration of and vote on motion to receive bids for the $6,000,000 General Obligation Building Bonds of the Putnam City School District and award bonds to the lowest bidder.

3. Consideration of and vote on a resolution providing for the issuance of General Obligation Building Bonds in the sum of $6,000,000 by the Putnam City School District, authorized at an election called and held for such purpose; prescribing form of bonds; designating bonds for certain provisions of the Internal Revenue Code; deeming the preliminary official statement to be “final” for the purposes of SEC rule 15(C)2-12; agreeing to comply with continuing disclosure requirements of SEC rule 15(C)2-12; providing for registration thereof; providing for levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

4. Consideration of and vote on motion to adjourn.