Putnam City Schools

SPECIAL BOARD OF EDUCATION MEETING
Date: Tuesday, June 14, 2011
Time: 5:00 p.m.
Place: Putnam City Administration Board Room
5401 NW 40th Street, Oklahoma City, Oklahoma

AGENDA

1. Call to order and recording of members present and absent.

2. Consideration of and vote on motion to approve purchase order number 1-13446-092 to Trane Company for repair parts and installation costs for the Northridge Elementary chiller compressor. ($23,000 from 21-154)

3. Consideration of and vote on motion to approve purchase order number 1-13445-092 to Ron Moore Company for replacement of Mapes Panels in the original Hefner Middle School building. ($36,000 from 72-196)

4. Consideration of and vote on motion to approve purchase order number 1-13447-092 to Midwest Bus Company for three additional special needs buses. ($312,387 per bid from 21-070)

5. Consideration of and vote on motion to enter into executive session for the purpose of discussion of employment/appointment of middle school principal(s) and employment/appointment of a District Athletic Director pursuant to 25 O.S. §307 (B)(1).

6. Consideration of and vote on motion to employ/appoint a District Athletic Director.

7. Consideration of and vote on motion to employ/appoint middle school principal(s).

8. Consideration of and vote on motion to adjourn.

REGULAR BOARD OF EDUCATION MEETING
Date: Thursday, June 23, 2011
Time: 5:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Inspirational Message, Moment of Silence, and Pledge of Allegiance - Dr. Dick Balenseifen

2. Public participation.

3. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting June 6, 2011.
b. Minutes for special board meeting June 14, 2011.
c. Financial report and bimonthly bills for purchase order numbers 107294516
through 113518092 and 111204127 for the time period May 31, 2011 through
June 17, 2011 for the 2010-2011 school year.
d. Additional purchase order numbers 1-13521-074, 1-13520-075, 1-13519-075, and
1-13522-075 to Barnes & Noble, Cerebellum Corp, Hazelden, and Mentoring Minds
to total $17,553.05. (551 – Grant)
e. School Activity Cash Summary for April 2011.
f. School Activity Fund Transfer List.
g. Declaration of obsolete and/or surplus items.
h. Renewal of Image Works Maintenance Agreement. ($18,000 from FY11-169)
i. Renewal of BMI Maintenance Agreement. ($85,655 from FT11-169)
j. Renewal of Financial Advisory Agreement with Stephen H. McDonald
and Associates for 2011-2012. ($30,000 from Bond Fund)
k. Renewal of Joint Program Agreement with Francis Tuttle Technology Center
for the Bioscience and Medicine Academy for 2011-2012.
l. Renewal of Joint Program Agreement with Francis Tuttle Technology Center for
the Pre-Engineering Academy for 2011-2012.
m. Renewal of agreement with Francis Tuttle Technology Center for Career Counseling
Initiatives for 2011-2012. ($85,000 Grant)
n. Renewal of Project Hope Joint Program Agreement with Francis Tuttle Technology
Center for 2011-2012. (Four and ½ teacher salaries)
o. Renewal of Aesop Substitute Placement System. ($22,804 from FY12-11-094)
p. Renewal of Cisco 4507 SmartNet Maintenance. ($5,817 from FY12-11-076)
q. Renewal of Cisco 6513 SmartNet Maintenance. ($11,466 from FY12-11-076)
r. Renewal of Cisco Wireless SmartNet Maintenance. ($9,767.80 from FY12-11-076)
s. Renewal of Discovery Education streaming Subscription Agreement.
($32,410 from FY12-11-094)
t. Renewal of EBSCO Publishing Package Subscriptions Literary Reference Center.
($11,696 from FY12-11-077)
u. Renewal of Destiny Support Agreement with Follett Software Company.
($27,792.80 from FY12-11-077)
v. Renewal of Annual Software Support and Hardware Maintenance Agreement for
the IBM AS/400. ($9,042.75 from FY12-11-094)
w. Renewal of MacSpec Financial Software and Support Agreement.
($9,600 from FY12-11-094)
x. Renewal of MacSpec WorkOrder Submission Software and Support Agreement.
($2,700 from FY12-11-094)
y. Technical Support renewal for Destination Success with National Learning Systems.
($11,033 from FY12-11-094)
z. Renewal of Novell School License Agreement. ($55,428 from FY12-11-094)
aa. Renewal of Omnimusic Annual Blanket License Agreement.
($1,900 from FY12-11-077)
bb. Renewal of Annual payment to OneNet for access to the Internet.
($27,600 from FY12-11-094)
cc. Renewal of SchoolMessenger for emergency notification coverage, annual license,
software maintenance and support from Reliance Communications, Inc.
($17,925.55 from FY12-11-094)
dd. Renewal of the Sophos Anti-Virus State and Email Security and Control.
($32,235.22 from FY12-11-094)
ee. Renewal of Timpanogos Technologies CIMS Software Support Agreement
Contract. ($23,070 from FY12-11-094)
ff. Renewal of VMWare. ($7,759.90 from FY12-11-076)
gg. Renewal of World Book Online Encyclopedia Subscription.
($7,259.87 from FY12-11-772)
hh. Renewal of contracts with off-site Pre-K program locations.
ii. Renewal of contract with Department of Rehabilitation Services (DRS)
jj. Fundraisers.
kk. Overnight Travel Requests.
ll. Retirements and resignations as listed on Attachment A.

4. Consideration of and vote on recommendation of employment of new personnel as listed on
Attachment A.

5. Consideration of and vote on motion to approve Temporary Appropriations
for Fiscal Year 2011-2012.

6. Consideration of and vote on motion to approve School Activity Fund Subaccounts,
Fundraisers, and Expenditures for Fiscal Year 2012.

7. Consideration of and vote on motion to approve Lease Agreement with Deville Oklahoma,
L.L.C., an Illinois limited liability company, subject to approval of zoning changes and
approval of use of facility as an early childhood center by City of Bethany.

8. Consideration of and vote on motion to approve Basic Legal Services Program 2011-2012
Agreement with The Center for Education Law. ($700 from FY11-092)

9. Consideration of and vote on motion to approve renewal of 2009 Lease Revenue Sublease
Agreement. ($49,820,000 from Bond Fund 79)


10. Consideration of and vote on motion to approve renewal of Youth Cornerstone THRIVE
Contract for 2011-2012. ($109,000 from General Fund)

11. Consideration of and vote on motion to approve renewal of contract with Great Plains Coca-
Cola Bottling Company. ($595,000)

12. Consideration of and vote on motion to approve contract with Cox Business Services for
Wide Area Network (WAN) Connectivity. ($313,200 from FY12-11-094)

13. Consideration of and vote on motion to approve purchase of M86 Web Filtering Appliance.
($67,252.50 from FY12-11-094)

14. Consideration of and vote on motion to approve PowerSchool Support Agreement.
($84,397.50 from FY12-11-094)

15. Consideration of and vote on motion to approve agreement with School Center for web
hosting for schools and teachers. ($27,000 from FY12-11-094)

16. Consideration of and vote on motion to approve BNJ Builders L.L.C. for construction
management at Hefner Middle School. ($20,000 from FY11-21-181)

17. Consideration of and vote on motion to approve BNJ Builders L.L.C. for construction
management at Hefner Middle School. ($80,000 from FY12-21-181)

18. Consideration of and vote on motion to approve Annual Insurance Renewal for bonds,
general liability, automobiles, professional liability and workers compensation for the
2011-2012 school year. ($1,679,402 from FY11-005)

19. Consideration of and vote on motion to approve Annual Insurance Renewal for property,
inland marine, boiler, machinery and crime for the 2011-2012 school year.
($823,317 from 21-005)

20. Consideration of and vote on motion to approve renewal of agreement with BMI Systems
for Graphic Arts Copiers. ($44,539.92 from General Fund)

21. Consideration of and vote on motion to approve Transportation Contract with Francis Tuttle
Career Technology Center for 2011-2012. ($188,825 )

22. Consideration of and vote on motion to approve management agreement renewal with
Sodexo Food Service Management, Inc. for Child Nutrition Service Contract for the
2011-2012 school year. ($2.784 per meal)

23. Consideration of and vote on motion to approve contract renewal with the Bureau of
Professional Security for 2011-2012. ($143,080 from 21-168)

24. Consideration of and vote on motion to approve renewal of agreement with Simplex
Grinnell for maintenance for fire panels, fire alarm sensors, batteries, and troubleshooting.
($26,716.23 from 21-095)

25. Consideration of and vote on motion to approve renewal of agreement with Simplex
Grinnell for maintenance for sound, communications, clocks, and intercoms.
($12,825 from 21-095)

26. Consideration of and vote on motion to approve Hefner Middle School Geo-Thermal
Change Order #1. ($60,240 from 36-259)

27. Consideration of and vote on motion to approve the lowest/best bid from Pope Contracting
for skylight roofing project at Putnam City High School. ($138,200 from 35-253)

28. Consideration of and vote on motion to approve the lowest/best bid from Metal Roof
Contractors for gym roof repair at Putnam City West High School. ($466,000 from 24-000)

29. Comments by Board members.

30. Consideration of and vote on motion to enter into executive session for the purpose of
discussing the employment/appointment of elementary, middle school and high school
assistant principals and middle school principal pursuant to 25 O.S. §307 (B)(1) and
discussion on acquisition of property pursuant to 25 O.S. §307 (B)(3).

31. Consideration of and vote on motion to return to open session and to request the Board
Clerk to record the minutes of the executive session.

32. Consideration of and vote on motion to approve property purchase agreement for new
school site.

33. Consideration of and vote on motion to approve employment/appointment of elementary,
middle school and high school assistant principals.

34. Consideration of and vote on motion to approve employment/appointment of Middle
School Principal.

35. Superintendent Comments.

36. Consideration of and vote on new business.

37. Consideration of and vote on motion to adjourn.