November 2010 Agendas
REGULAR BOARD OF EDUCATION MEETING
Date: Monday, November 1, 2010
Time: 6:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC
Agenda
1. Inspirational Message, Moment of Silence, and Pledge of Allegiance – Price Brown,
Harvest Hills Elementary Principal.
2. Presentation from Putnam City West class of 1980.
3. Information and Staff Reports:
Budget Presentation – Shannon Meeks, Executive Director of Finance.
4. Public Hearing on the proposed 2010-2011 Budget – Shannon Meeks.
5. Public Participation
6. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
consists of the discussion, consideration, and approval of the following items:
a. Minutes for regular board meeting October 18, 2010.
b. Financial report and bimonthly bills for beginning purchase order
numbers 104709002 through 105674094 for October 7-25, 2010
for the 2010-2011 school year with the exception of purchase
order number 105274710 for Triangle A & E.
c. Obsolete and/or Surplus Items.
d. Downs Elementary contract with Lifetouch National School Studios.
e. Elementary Fundraisers.
f. Overnight Travel Requests.
g. Out of state trips:
1. Hefner Middle School Choir students to Dallas, Texas April 29, 2011.
2. Cooper Middle School Band students to Dallas, Texas May 14, 2011.
3. Cooper Middle School Choir students to Dallas, Texas May 13, 2011.
h. Retirements and resignations as listed on Attachment A.
7. Consideration of and vote on recommendation of employment of new personnel as listed on
Attachment A.
8. Consideration of and vote on motion to approve purchase order number 105274710 for
Triangle A & E. ($170.89 from 1-11)
9. Consideration of and vote on motion to approve training for Middle School English teachers
provided through state AP English Vertical Team Grant.
10. Consideration of and vote on motion to approve Change Order for the renovation of the
entrance and band room at Putnam City West High School. ($47,424.97 from 79-167, 71-174)
11. Superintendent’s Report.
12. Comments by Board members.
13. Consideration of and vote on motion to enter into executive session for the purpose of having
confidential communications with legal counsel regarding EEOC Charge No. 564-2010-1419
pursuant to 25 O.S. §307 (B)(4).
14. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.
15. Consideration of and possible vote to approve or disapprove a Mediation Settlement
Agreement and Settlement Agreement regarding EEOC Charge No. 564-2010-1419.
16. Consideration of and vote on new business.
17. Consideration of and vote on motion to adjourn.
ITEM OF INFORMATION – Data Use Policy BR and Regulation BR-F
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REGULAR BOARD OF EDUCATION MEETING
Date: Monday, November 15, 2010
Time: 6:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC
Agenda
1. Inspirational Message, Moment of Silence, and Pledge of Allegiance – Stephanie Wallace,
Wiley Post Elementary Assistant Principal.
2. Presentation – Teach for America – Lance Tackett
3. Information and Staff Reports:
Dropout Report – Secondary Principals
4. Public Participation
5. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
consists of the discussion, consideration, and approval of the following items:
a. Minutes for regular board meeting November 1, 2010.
b. Financial report and bimonthly bills for beginning purchase order
numbers 102532092 through 106320005 for October 25, 2010
through November 9, 2010 for the 2010-2011 school year.
c. Additional approval of purchase orders 106363092, 106365092, 106366092 and
106367092.
d. September Cash Summary Report.
e. Activity Fund Subaccount Requests.
f. Activity Fund Transfer List.
g. Obsolete and/or Surplus Items.
h. Josten’s Publication Agreement for 2011 with Hefner Middle School.
i. Elementary and Secondary Fundraisers.
j. Overnight Travel Requests.
k. Out of state trips:
1. Putnam City High School Varsity Cheerleaders to Dallas, Texas
January 7-9, 2011.
2. Putnam City North Band to Waikiki, Hawaii, December 7, 2011.
l. Retirements and resignations as listed on Attachment A.
6. Consideration of and vote on recommendation of employment of new personnel as listed on
Attachment A.
7. Consideration of and vote on motion to approve Incorporation of the Putnam City Museum.
8. Consideration of and vote on motion to approve Putnam City ACE Remediation Plan.
9. Consideration of and vote on motion to approve the 2010-2011 Budget Guide.
10. Consideration of and vote on motion to approve a resolution determining the maturities of,
and setting a date, time and place for the sale of the $15,385,000 General Obligation
Combined Purpose Bonds of Putnam City School District.
11. Consideration of and vote on motion to approve an agreement for Bond Counsel Services with
the Floyd Law Firm, P.C., Attorneys at Law.
12. Consideration of and vote on motion to approve addendum to contract with Springdale
Shopping Center to provide two additional option years for lease.
13. Consideration of and vote on motion to approve workshop with Math Perspectives entitled
Developing Number Concepts K-2, January 10-12, 2011. ($27,000 from Title I Stimulus)
14. Consideration of and vote on motion to approve revision to Policy BR, Data Use.
15. Consideration of and vote on motion to approve Storage Area Network (SAN) solution and
Offsite Disaster Recovery solution. ($744,727 from 71-190)
16. Consideration of and vote on motion to approve the lowest, best bid from Pope Contracting
For construction of additional classrooms at Hilldale Elementary.
($1,485,100 from 71-176, 71-174, 79-192, 79-167)
17. Superintendent’s Report.
18. Comments by Board members.
19. Consideration of and vote on motion to enter into executive session for the purpose of
conducting an informal evaluation of the Superintendent, as required by district policy,
pursuant to 25 O.S. §307 (B)(1) and (B)(7).
20. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.
21. Consideration of and vote on new business.
22. Consideration of and vote on motion to adjourn.