January 2010 Agendas
PUTNAM CITY SCHOOLS
REGULAR BOARD OF EDUCATION MEETING
Date: Thursday, January 7, 2010
Time: 6:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC
Agenda
1. Inspirational Message, Moment of Silence, and Pledge of Allegiance – Drew Eichelberger.
2. Information and Staff Reports:
ESL Presentation – Dr. Jean Laine′, World Languages Program Coordinator
Grants – Karla Finnell, Grant Writer
3. Public participation.
4. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
consists of the discussion, consideration, and approval of the following items:
a. Minutes for special board meeting December 2, 2009.
b. Minutes for regular board meeting December 7, 2009.
c. Financial report and bimonthly bills for purchase order numbers 004529001
through 008844090 inclusive for time period from December 1 – 17, 2009
for the 2009-2010 school year.
d. School Activity Fund Transfer List.
e. Declaration of obsolete and/or surplus items.
f. Special Education Contract with The Holloway Group, Inc.
(Project 622 ARRA Stimulus Funds)
g. Downs Elementary Contract with Lifetouch National School Studios.
h. Elementary and Secondary Fundraisers.
i. Overnight Travel Requests.
j. Retirements and resignations as listed onAttachment A.
5. Consideration of and vote on recommendation of employment of new personnel as listed on
Attachment A.
6. Consideration of and vote on motion to approve the Course Description Guide for 2010-11.
7. Consideration of and vote on motion to approve MAPS request for construction of a new
Softball Complex at Putnam City High School. ($1,093,550 from 24-000)
8. Consideration of and vote on motion to approve lowest/best bid with Pope Contracting
for construction on the Performing Arts Center at Putnam City North High School.
($105,000 from 24-158)
9. Consideration of and vote on motion to approve lowest/best bid from Hunter Mechanical to
replace various air handler units and hot water loop at Putnam City North High School.
($1,171,477 from 33-259, 34-259,24-158)
10. Consideration of and vote on motion to approve LEA Memorandum of Understanding with
the State and/or U. S. Departments of Education in support of the Race to the Top Grant
Project.
11. Consideration of and vote on motion to approve Memorandum of Agreement with
Oklahoma Department of Environmental Quality. ($250,000)
12. Consideration of and vote on motion to grant an easement to the City of Oklahoma City at
Rollingwood Elementary.
13. Consideration of and vote on motion to approve Change of Evening Alternative Education
Hours.
14. Information on the Achieving Classroom Excellence (ACE) Plan and the Title I Annual
Review.
15. Superintendent’s Report.
16. Comments by Board members.
17. Consideration of and vote on motion to enter into executive session for the purpose of
discussing the employment/resignation of Julie May pursuant to 25 O.S. §307 (B)(1).
18. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.
19. Consideration of and possible vote to approve or disapprove a Resignation Agreement with
Julie May.
20. Consideration of and vote on new business.
21. Consideration of and vote on motion to adjourn.
____________________________________________________
REGULAR BOARD OF EDUCATION MEETING
Date: Tuesday, January 19, 2010
Time: 6:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC, OK 73122
Agenda
1. Inspirational Message, Moment of Silence, and Pledge of Allegiance – Dub Grisham,
Northridge Elementary Administrative Intern.
2. Information and Staff Reports:
Indian Education Presentation – George Shields
Financial Report – Shannon Meeks
3. Public participation.
4. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
consists of the discussion, consideration, and approval of the following items:
a. Minutes for regular board meeting January 7, 2010.
b. Financial report and bimonthly bills for beginning purchase order numbers
00973006 through ending purchase order 119087421 for December 17, 2009
through January 12, 2010 with the exception of purchase order 08804133 for
Triangle A & E for the 2009-2010 school year.
c. School Activity Fund Transfer List.
d. Declaration of Obsolete and/or Surplus Items.
e. Elementary and Secondary Fundraisers.
f. Overnight Travel Requests.
g. Out of State Trips:
1. Putnam City High School Student Council members to National Association
of Student Councils Convention in Greenwood, Indiana, June 23-30, 2010.
h. Retirements and resignations as listed on Attachment A.
5. Consideration of and vote on recommendation of employment of new personnel as listed on
Attachment A.
6. Consideration of and vote on motion to approve purchase order number 8804133 for
Triangle A & E.
7. Consideration and possible action upon a Resolution authorizing the Board of Education of
Putnam City School District No. 1 of Oklahoma County, Oklahoma, to lease certain real
property to the Oklahoma County Finance Authority, a public trust; and authorizing the
President to execute the Ground Lease upon behalf of the School District as lessor, in several
multiple originals, and after the same shall have been attested by the Clerk, to deliver such
Ground Lease to the aforesaid Authority, as lessee and directing the President, upon behalf of
said School District, to execute any and all ancillary documents related to the Ground Lease.
8. Consideration and possible action upon a Resolution authorizing the acceptance by Putnam
City School District No. 1 of Oklahoma County, Oklahoma of a Sublease Agreement
whereby the Oklahoma County Finance Authority will sublease certain real property to
Putnam City School District No. 1 of Oklahoma County; and authorizing and directing the
President, upon behalf of said School District, to execute the aforesaid Sublease Agreement
between the Oklahoma County Finance Authority, as lessor, and the School District, as
lessee, and authorizing the Clerk to attest and affix the seal of the School District to the
Sublease Agreement and to deliver the same to the Oklahoma County Finance Authority, as
lessor and authorizing and directing the President, upon behalf of said School District, to
execute any and all ancillary documents related to the Sublease Agreement.
9. Consideration of and vote on motion to appoint a Deputy Board Clerk to serve at the pleasure
of the Board of Education to be effective February 1, 2010.
10. Consideration of and vote on motion to approve the Negotiations Team.
11. Consideration of and vote on motion to approve Fiscal Year 2008-2009 Audit Report
submitted by Eide Bailly Independent Auditors.
12. Consideration of and vote on motion to approve Putnam City School District Calendar for the
2010-2011 school year.
13. Consideration of and vote on motion to approve Voluntary Separation Program.
14. Consideration of and vote on motion to approve a Voluntary Furlough Program.
15. Consideration of and vote on motion to set time and date for a hearing regarding the
Superintendent’s recommendation for the Mandatory Furlough of Administrative Personnel.
16. Consideration of and vote on motion to approve MAPS request for the construction of an
athletic storage/mechanical vault at Putnam City North High School.
17. Superintendent’s Report.
18. Comments by Board members.
19. Consideration of and vote on motion to enter into executive session for the
purpose of conducting an evaluation and/or the employment of the Superintendent pursuant
to 25 O.S. §307 (B)(1).
20. Consideration of and vote on motion to return to open session and to request the Board
Clerk to record the minutes of the executive session.
21. Consideration of and vote on motion to approve the Superintendent’s contract.
22. Consideration of and vote on new business.
23. Consideration of and vote on motion to adjourn.
Name of person posting this notice: Debbra Baldwin, Board Clerk.
Posted this 15th day of January, 2010 at 4:30 p.m. on the glass doors to the entrances at the Putnam City Administration Building, 5401 NW 40th Street, Oklahoma City, Oklahoma.
____________________________________________________ Signature