May 2009 Agendas

REGULAR BOARD OF EDUCATION MEETING

Date: Monday, May 4, 2009
Time: 6:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Inspirational Message, Moment of Silence, and Pledge of Allegiance – Matthew Flinton.

2. Recognitions:
 Putnam City High School Boy’s State Championship Basketball Team
 Putnam City West High School State Swim Champs

3. Presentation of Golden Apple Awards.

4. Presentation on elementary Standards Based Report Cards.

5. Presentation of the Comprehensive Local Education Plan (CLEP).

6. Public hearing for the CLEP.

7. Public participation.

8. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting April 20, 2009.
b. Financial report and bimonthly bills for purchase order numbers 912208511
through 915900090 inclusive for time period from April 14 – 28, 2009
for the 2008-2009 school year.
c. School Activity Fund Transfer List.
d. Declaration of obsolete/surplus items.
e. Elementary and Secondary Fundraisers.
f. Overnight Travel Requests.
g. Retirements and resignations as listed on Attachment A.

9. Consideration of and vote on recommendation of employment of new personnel as listed on
Attachment A.

10. Consideration of and vote on motion to approve the Comprehensive Local Education
Plan.

11. Consideration of and vote on motion to approve supplemental appropriations for Fiscal Year
2008-2009 General Fund.

12. Consideration of and vote on motion to approve changes to District Policy EE – Admission,
Residency, Placement, Transfer, and Withdrawal.

13. Consideration of and vote on motion to approve lowest/best bid from Presidio Network
Solutions for classroom telephone systems. ($707,410.36 from 36-190)

14. Consideration of and vote on motion to approve lowest/best bid from Globe Construction for
the remodel of the elevator and unfinished section of the third floor at the Putnam City
Center for the relocation of Strive. ($769,000 from 24-277)

15. Consideration of and vote on motion to request MAPS funds to replace the Performing Arts
Center Mechanical air handler and hot water loop at Putnam City North High School.
($164,300 from 24-000)

16. Superintendent’s Report.

17. Comments by Board members.

18. Consideration of and vote on motion to enter into executive session for the purpose of
(1) discussing employment/appointment of the Executive Director of Special Services
pursuant to 25 O.S. § 307 (B)(1), (2) having confidential communications with legal counsel
regarding a due process hearing pursuant to 25 O.S. § 307 (B)(4), and (3) employment
evaluation of the Superintendent, pursuant to 25 O.S. § 307 (B)(1) and (B)(7).

19. Consideration of and vote on motion to return to open session and to request the Board Clerk
to record the minutes of the executive session.

20. Consideration of and vote on motion to employ/appoint an Executive Director of Special
Services.

21. Consideration of and vote on new business.

22. Consideration of and vote on motion to adjourn.

___________________________________________________________________________

REGULAR BOARD OF EDUCATION MEETING

Reception for Retirees – 5:30 p.m.

Date: Monday, May 18, 2009
Time: 6:00 p.m.
Place: Board Room, Putnam City Administration Building, 5401 N.W. 40th, OKC

Agenda

1. Inspirational Message, Moment of Silence, and Pledge of Allegiance – Dee Moore.

2. Recognition of retiring personnel – Dr. April Grace

3. Information and Staff Reports:
 Financial Report – Shannon Meeks, Executive Director of Finance

4. Public participation.

5. Consent Agenda: All of the following items, which concern reports and items of a routine
nature normally approved at board meetings, will be approved by one vote unless any
board member desires to have a separate vote on any or all of these items. The consent
consists of the discussion, consideration, and approval of the following items:

a. Minutes for regular board meeting May 4, 2009.
b. Financial report and bimonthly bills for purchase order numbers 911639072
through 916085090 inclusive for time period from April 28 through May 12, 2009
for the 2008-09 school year.
c. School Activity Fund Cash Summary.
d. School Activity Subaccount Request.
e. School Activity Fund Transfer List.
f. Declaration of obsolete/surplus items.
g. Overnight Travel Requests.
h. Retirements and resignations as listed on Attachment A.

6. Consideration of and vote on recommendation of employment of new personnel as listed on
Attachment A.

7. Consideration of and vote on motion to approve the Negotiations committee for the
2009-2010 school year.

8. Consideration of and vote on motion to approve Open Transfers for the 2009-2010 school
year.

9. Consideration of and vote on motion to approved lowest/best bid for the addition or upgrade
of the fire suppression systems at Coronado Elementary, Hilldale Elementary, Dennis
Elementary, and Western Oaks Middle School. ($709,650 from 24-240)


10. Consideration of and vote on motion to approve date change for July 6, 2009 Regular Board
of Education Meeting to July 9, 2009.

11. Superintendent’s Report.

12. Comments by Board members.

13. Consideration of and vote on motion to enter into executive session to conduct a formal
evaluation of the superintendent pursuant to 25 O.S. § 307 (B((1) and (B)(7).

14. Consideration of and vote on motion to return to open meeting and to request the Board
Clerk to record the minutes of the executive session.

15. Consideration of and vote on new business.

16. Consideration of and vote on motion to adjourn.