March 2018 Board Minutes



REGULAR BOARD OF EDUCATION MEETING
Monday, March 5, 2018

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 5, 2018 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 2, 2018 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Board President, Becky Haliburton, Vice President, Gail LoPresto and members, Bill Wetmore, Jay Sherrill, and Cindy Gibbs; Assistant Superintendent Dr. Melani Mouse; Samantha Dawes, deputy clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – DENNIS ELEMENTARY SCHOOL.

Renita White, Principal at Dennis Elementary School led the Moment of Silence and Pledge of Allegiance. Mrs. White spoke about Dennis’ Ballroom Dance Team through Life Change Ballroom. The team consists of fifth grade students who recently competed in front of a panel for finals at Rose State Community College and won for their dance routine. Mrs. White introduced fifth-grade teachers Allison Becker and Shantell Barbour who led the Ballroom Dance Team in a performance of their Salsa dance for board members. Two students also performed their Waltz dance routine in which they received first place at the competition.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS ALONG WITH STUDENT PRESENTATIONS.

Brandy Sitts, Fine Arts and Gifted/Talented Coordinator shared this year’s theme “Art + Design=STEAM.” Mrs. Sitts said Putnam City is known for their strong arts programs. The teachers and programs have received many notable awards this school year including the prestigious Governor’s Award for Excellence in Arts Education. Notable staff awards include orchestra director Levi Dobrinski receiving the OkMEA Young Music Educator Award, Brandy Sitts received the OAEA Secondary Art Educator of the Year Award, and retired orchestra director Anne Guevera was inducted into the OkMEA Hall of Fame. Along with other recognitions around the district, Putnam City also has a long list of students who have won contests and received awards and scholarships for their artwork and creative expression.

Mrs. Sitts introduced the team of Fine Arts Chairs: Cristy Gosset – Elementary Music, Daniel Smith – Drama, Speech and Dance, Kimberly Scott – Elementary Visual Art, Levi Dobrinski – Orchestra and Silver Strings, Lisa Taulman – Secondary Visual Art, Stephanie Keegan-Moring – Secondary Vocal Music, Susan Clothier – Secondary Band.

Cristy Gosset led thirty vocal music students in performing a rendition of “Ham it Up!” Mrs. Gosset, along with three students from Western Oaks Elementary performed and read the State Youth Arts Month Proclamation to board members.

Daniel Smith, drama teacher at Putnam City High and students Kindle Ford and Riley Stark sang a piece from their recent production of “James and the Giant Peach.” Silver Strings Director, Levi Dobrinski introduced the Silver Strings Quartet members who performed prior to the start of the meeting. These members included Jeremy Ward and Lindsey Guthrie from Putnam City North, and Makayla Ward and Christopher Monterroso from Putnam City West.

Melody Carney, art specialist at Lake Park Elementary, recognized Bryson Brown for selection as best of show in the Putnam City Youth Arts Month showcase. Ms. Carney asked if the board would acknowledge the Youth Arts Month winner and his artwork. Bryson was presented with a certificate and art supplies.

To conclude the Youth Arts Month program, Putnam City North’s Band Director, Susan Clothier led their brass band in a performance of “Ride of the Valkyries.” Members include; Parker Church, Trae Doepel, Maggie Dastolfo, Noah Frost, Robin Hernandez, Cody Howe, Zion Hunt, Blake Jones, Logan Kelley, Mackenzie Palmer, Nick Pena, Kreighton Snook and Kyle Turner.

Jay Sherrill made a motion to approve the proclamation declaring March Youth Arts Month in Putnam City Schools. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4 – SUPERINTENDENT’S REPORT.

1. Oklahoma City Symphonic Band: The Oklahoma City Symphonic Band, composed of about 100 professional and amateur musicians from across the metro area, will perform at 7:30 p.m. on March 8th at the Putnam City North High School Performing Arts Center. Also joining in the concert will be Putnam City North High School instrumentalists, under the direction of Susan Clothier.

2. Vocal Music Contests: Sixty Putnam City students earned superior ratings in solo competition, ensemble competition or both at district vocal music contests in late February and will take part in the state solo and ensemble contest on Friday, April 20th at Oklahoma Baptist University in Shawnee.

3. State Wrestling: Putnam City High School wrestler Christian Arriola won the state wrestling championship in the 285 classification. Christian’s teammate at Putnam City High, Mason Lancaster, was state runner-up at 220, and Putnam City North’s Jaylon Chiles took third in the state at 182.

4. State Basketball Tournaments: Putnam City is sending three teams to state basketball tournaments this week. The Putnam City West girls’ basketball team plays Thursday at 8:30 p.m. at Tulsa Memorial High School. The Putnam City West boys’ team plays on Thursday at 2:00 p.m. at Catoosa, followed by the Putnam City North boys’ team at 2:30 p.m. at the same location.

5. “Innovations” Art Show: Putnam City Academy students recently submitted artwork to one of Oklahoma’s most prestigious and competitive high school art shows, “Innovations”. The show was held at the University of Science and Arts in Chickasha. Hannah Brooks won a “Judges Choice” award for her ceramic piece titled “Fall,” and Alyssa Duncan also won a “Judges Choice” award for her Batik titled “Myself”. Elijah Powell won an “Award of Merit” for an album cover design titled “Bhumsen Joshi”. Two other students, Adrienne Poe and Breeyon Spotwood, also had work selected for display.

ITEM #5 – COMMENTS BY BOARD MEMBERS.

Jay Sherrill said the district does a great job of engaging students in different activities and providing opportunities they might not otherwise get. He said this happens with fantastic teachers, funding, structure in administration and strong board support. Mr. Sherrill encouraged district employees and patrons to continue contacting legislators and letting them know that funding education is a priority.

Bill Wetmore said the Arts presentation was fantastic and that the district has very talented students.

Cindy Gibbs said the student performances were fantastic. She said she remembers Levi Dobrinski as an elementary student in the district and appreciates what he does now as a director of Silver Strings. She also mentioned that the district’s Teacher of the Year Reception is Tuesday night at 7 p.m. at Newchurch.

Gail LoPresto thanked everyone who helped get students to the board meeting for their performances. She also mentioned that she attended the production of “Sister Act” at Putnam City West High School. She said it was one of the finest shows she has seen at the school, and added that every detail was completely thought out. She thanked the faculty members who helped make it happen; Sarah Deal, Austin Oliver, Jenny Reynolds, Edward Hudson Jr., Ashley McClain and Brad Gray. Mrs. LoPresto wished district basketball teams the best in the state tournament in Tulsa. She also thanked Levi Dobrinski and Silver Strings for their performance.

Becky Haliburton said she is excited for Dr. Rhodes joining Putnam City North while performing at Carnegie Hall in New York City. Mrs. Haliburton encouraged Silver Strings director Levi Dobrinski to get his students to return to the district as teachers someday, just as he did. She said the Governor’s Arts Award received by the district was a “huge thing” for the district. She also said she attended a recent grant application meeting with the Foundation. She said Foundation President, Jennifer Seal was impressive beyond words and also thanked Amy Armstrong and Kim McLaughlin for their work.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

   a. Minutes for special board meeting on February 27, 2018.
   b. Financial report and bimonthly bills for purchase order numbers 8-05153-550 through 8-06711-115 for February 14, 2018 through February 27, 2018 inclusive to the   2017-2018 school year.
   c. January Cash Summary.
   d. Activity Fund Transfer List.
   e. Project Applications.
   f. Application for Sanctioning for Putnam City West Girls Basketball – West Assist Club.
   g. Elementary & Secondary Contracts.
   h. Overnight Travel.
   i. Out of State Trips.
      1. Putnam City West DECA students to Atlanta, Georgia, April 20-25, 2018 to compete at the International DECA Career Development Conference.
      2. Putnam City North DECA students to Atlanta, Georgia, April 20-25, 2018 to compete at the International DECA Career Development Conference.
      3. Putnam City North boys’ soccer team to Huntsville, Alabama, April 5-8, 2018 to compete in the Southern Invitational Soccer Showcase tournament.
   j. Retirement and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented. Bill Wetmore seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Bill Wetmore made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUMMER SCHOOL PROGRAM FOR 2018.

Gail LoPresto made a motion to approve Summer School Program for 2018. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISED FEDERAL CLAIMS APPROVED SIGNATURES FOR THE 2017-2018 SCHOOL YEAR.

Bill Wetmore made a motion to approve Revised Federal Claims Approved Signatures for the 2017-2018 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

Shannon Meeks explained to board members the only revision is the replacement of the new Career Tech Coordinators name from Cori Gray to Lisa Seay.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO GRANT AN EASEMENT TO THE CITY OF OKLAHOMA CITY AT PUTNAM CITY WEST HIGH SCHOOL FOR PRIVATE DRAINAGE.

Cindy Gibbs made a motion to grant an easement to the City of Oklahoma City at Putnam City West High School for private drainage. Gail LoPresto seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST BID FROM PRESIDIO FOR UNIVERSAL POWER SUPPLY HARDWARE FOR CRITICAL NETWORK EQUIPMENT FOR E-RATE FUNDING. (15% OF TOTAL PURCHASE PRICE OF ELIGIBLE HARDWARE FROM 18-11-079)


Gail LoPresto made a motion to approve lowest bid from Presidio for Universal Power Supply hardware for critical network equipment for e-rate funding. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

Cory Boggs explained this is necessary for the district to access funds whenever needed.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST BID FROM UDT FOR NETWORK SWITCHES FOR E-RATE FUNDING. (15% OF TOTAL PURCHASE PRICE OF ELIGIBLE HARDWARE FROM 18-11-076)

Bill Wetmore made a motion to approve lowest bid from UDT for Network Switches for e-rate funding. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO RATES OF PAY SCHEDULE FOR THE 2017-2018 SCHOOL YEAR.

Gail LoPresto made a motion to approve revision to Rates of Pay Schedule for the 2017-2018 school year. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

Dr. Melani Mouse explained the rate revision is being offered as an incentive to teachers, sponsors and coaches to get their commercial driver’s license. This rate increase will reimburse them for their time and cost of getting a CDL.

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:47 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Wetmore, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.


SPECIAL BOARD OF EDUCATION MEETING
Tuesday, March 13, 2018

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Tuesday, March 13, 2018 at 12:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 9, 2018 at 12:00 p.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

President, Becky Haliburton read the following statement:

Before we get started, I just wanted to take a moment to say thank you to our amazing Putnam City family. Thank you to our parents and patrons who are here today to show support for our district, who have sent thought provoking emails and made heartfelt phone calls. Thank you to our students who have called and sent articulate and sincere emails showing support for their teachers and thank you to our teachers who have communicated with the Board about their hopes, their fears and their concern for their students. I would like to thank my fellow Board members for their tireless work on behalf of the 19,000+ students in our district and the teachers, staff and administrators that go above and beyond the call of duty each and every day.

The current funding situation in education is undeniably desperate. We implore everyone that values public education in the state of Oklahoma to reach out to our Legislators in the coming days. Please thank our leaders who have been supportive of efforts to raise the revenue that it will take to adequately fund public education and to provide the much deserved teacher pay raise. Please continue to work with our elected Representatives who have not been supportive of recent efforts to raise the necessary funds for core government services, education funding, state employee pay raises and long overdue teacher pay raises. We must continue the dialog. Continuing efforts to secure these dedicated revenue streams for education is the right thing to do for our teachers and most importantly, for the students we serve. Our students deserve highly qualified teachers, smaller class sizes, increased opportunities for services, classes and programming. Our teachers and staff are professionals who deserve the compensation befitting such.

We appreciate those of our staff who completed the survey. It was important to us to consider your input in the crafting of the resolution that we will consider in just a moment. The resolution to be considered is in direct response to the results gathered in the survey, as well as the phone calls and emails that we have received. Dr. Rhodes has informed me that we are working to set up a Question & Answer to help answer questions you might have.

Please know that the Board, Dr. Rhodes and the Administrative team will continue to work together to navigate the district through the next few weeks and months. This is a fluid time for education in the state and we will remain steadfast in our resolve to keep what is best for our students and staff forefront in all decisions.

At 12:03 p.m., Becky Haliburton called the meeting to order and requested roll call to record members present and absent.

Members present: President, Becky Haliburton; Vice-President, Gail LoPresto and members, Jay Sherrill and Cindy Gibbs; Dr. Fred Rhodes, Superintendent and Sandra Lemaster, board clerk, and others. Member, Bill Wetmore, was absent.

Mrs. Haliburton said that Bill Wetmore had a prior commitment and was very unhappy that he was not able to attend the meeting.

ITEM #2 – CONSIDERATION OF AND VOTE ON A RESOLUTION IN SUPPORT OF TEACHERS.

Mrs. Haliburton asked member, Jay Sherrill to read aloud the Amended Resolution in Support of Teachers. The Amended Resolution text follows:

RESOLUTION

WHEREAS, the Putnam City Schools Board of Education supports public school teachers and the work that they do educating the children of our school district;

WHEREAS, the Putnam City Schools Board of Education understands that Oklahoma’s public school teachers are frustrated with the lack of pay and as a result the state is experiencing an extreme shortage of qualified teachers throughout Oklahoma;

WHEREAS, the low pay provided by the State of Oklahoma for public school teachers has led to students not being able to receive an education from highly qualified and certified teachers;

WHEREAS, the Oklahoma Legislature is the governing body that dictates funding to public school districts;

WHEREAS, the Oklahoma Legislature has not adequately supported public education and should take action to find a dedicated source of revenue to be used to adequately fund public education;

WHEREAS, the Putnam City Schools Board of Education recognized the chronic underfunding of public school education and continued cuts for more than a decade; and

WHEREAS, the Putnam City Schools Board of Education supports a salary increase for public school teachers;

BE IT THEREFORE RESOLVED that the Putnam City Schools Board of Education hereby encourages the Oklahoma Legislature and the Governor to find a dedicated source of revenue that can be utilized to fund reoccurring salary for public school teachers in Oklahoma and to develop a viable plan to pay teachers the professional salaries that they deserve;

BE IT FURTHER RESOLVED that the Putnam City Schools Board of Education hereby encourages the Oklahoma Legislature and the Governor to adequately fund operations for school districts;

BE IT FURTHER RESOLVED that the Putnam City Schools Board of Education hereby declares April 2 as an ADVOCACY DAY during which all Putnam City schools shall be closed to allow teachers, students and the community to encourage the Oklahoma Legislature to find a dedicated source of revenue that can be utilized to fund a salary increase for public school teachers and to adequately fund school operations in Oklahoma.

Gail LoPresto made a motion to approve the Amended Resolution in Support of Teachers. Cindy Gibbs seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion to adjourn at 12:05 p.m. Jay Sherrill seconded the motion. Vote: Sherrill, aye; Gibbs, aye; LoPresto, aye; Haliburton, aye.