December 2015 Board Minutes

SPECIAL BOARD OF EDUCATION MEETING

 Wednesday, December 2, 2015                      

 

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Wednesday, December 2, 2015 at 12:00 p.m. at the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma.  The agenda and meeting notice were posted on Monday, November 30, 2015 at 11:30 a.m. in accordance with 25 O.S. § 311.

 ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

 Cindy Gibbs called the meeting to order at 12:00 p.m.

Members present: President Cindy Gibbs; Vice-President Becky Haliburton; members, Tammy West, Jay Sherrill and Gail LoPresto; Dr. Fred Rhodes, Superintendent and Sandy Lemaster, deputy board clerk.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO RECEIVE BIDS FOR THE $28,000,000 BUILDING BONDS OF THE PUTNAM CITY SCHOOL DISTRICT AND TAKE ACTION TO AWARD BONDS TO THE LOWEST BIDDER.

Mr. Jordan Smith, of Stephen L. Smith Corporation, presented the bids received.

Bids Received                                                Net Interest Cost                   Interest Rate

Morgan Stanley                                              $1,439,267.40                         1.468640 %

Hutchinson, Shockey, Erley & Company      $1,463,910.00                         1.493786 %

Citigroup Global Markets                              $1,471,932.00                         1.501971 %

Mr. Smith said Bank of America Merrill Lynch had provided a wire deposit but did not submit a bid.

Becky Haliburton made a motion to accept the low bid from Morgan Stanley for 1.468640 percent on the Sale of the $28,000,000 General Obligation Combined Purpose Bonds, dated: January 1, 2016. Tammy West seconded the motion. Vote: LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON A RESOLUTION PROVIDING FOR THE ISSUANCE OF BUILDING BONDS IN THE SUM OF $28,000,000 BY THE PUTNAM CITY SCHOOL DISTRICT, AUTHORIZED AT AN ELECTION CALLED AND HELD FOR SUCH PURPOSE; PRESCRIBING FORM OF BONDS; PROVIDING FOR REGISTRATION THEREOF; DESIGNATING REGISTRAR AND PAYING AGENT FOR THIS ISSUE OF BONDS; PROVIDING FOR A LEVY OF AN ANNUAL TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON THE SAME; AND FIXING OTHER DETAILS OF ISSUE.

Jay Sherrill made a motion to authorize the issuance of the $28,000,000 General Obligation Combined Purpose Bonds, dated: January 1, 2016, and fixing other details for the issuance of said bonds. Tammy West seconded the motion. Vote: LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a.      Financial report and bimonthly bills for purchase order numbers 6-03649-133 through

6-05739-715 for the time period November 6-23, 2015 inclusive for the 2015-16 school year.

Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

 ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Tammy West made a motion at 12:06 p.m. to adjourn. Jay Sherrill seconded the motion. Vote: LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.


REGULAR BOARD OF EDUCATION MEETING

                                                                     Monday, December 7, 2015                                          

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 7, 2015 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 4, 2015 at 4:30 p.m. in accordance with 25 O.S. § 311.  Members present: Board President, Cindy Gibbs; Vice President, Becky Haliburton and members, Gail LoPresto, Jay Sherrill and Tammy West; Superintendent Fred Rhodes; Sandy Lemaster, deputy clerk; and others.

ITEM #1 – INSPIRATIONAL MOMENT, MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – WILL ROGERS ELEMENTARY SCHOOL.

Will Rogers Elementary Principal, John Lunn introduced the Will Rogers’ Wrangler 4th & 5th Grade Choir who performed holiday songs for the Board and audience.  Their music teacher, Dena Chitwood is a product of Putnam City having attended Putnam City North, Hefner Middle School and Wiley Post Elementary. Students from Will Rogers Elementary also led the Moment of Silence and Pledge of Allegiance.

 ITEM #2 – RECOGNITION OF PUTNAM CITY NORTH STUDENT FOR JUNIOR ACHIEVEMENT INVESTOR CHALLENGE – PRINCIPAL, DR. BRIAN CHASTAIN:

Dr. Brian Chastain introduced Putnam City North Financial Literacy teacher, Gayle Edwards. Mrs. Edwards had four students who participated in the Junior Achievement Investor Challenge held recently at Southern Nazarene University. The Putnam City North team consisted of: Hope Hudson, Kline Moran, Sabin Biju and Ozell Wilson. They placed first out of thirteen schools, sixty-five teams and two hundred-sixty students. The competition simulates a 60 day stock market trading exercise during a two hour window with students experiencing what it is like to take calculated risks in the stock market.

ITEM #3 – INFORMATION AND STAFF REPORTS:

Ø  College Readiness Report – Rick Croslin, Director of Secondary Education

Rick Croslin, Director of Secondary Education, reported that 785 Putnam City students had taken the ACT in 2015. This was a slight increase over the previous year. Student scores on the ACT dropped slightly and are just under the state average. The district has a goal to increase the number of students taking the ACT and to increase composite scores. Action steps to meet this goal include:

  •  Increase enrollment in higher level math and science courses
  •  Work with College/Career counselors on communication with students and parents about ACT testing and benefits of preparation courses       
  •  Schedule college/career visits for all 8th grade students
  •  Develop college awareness in elementary schools
  •  Beginning Spring of 2016, all students in the 11th grade will be given the ACT exam at no cost to the student
  • Research development of on-site concurrent enrollment classes
  • Develop college readiness website

 Mr. Croslin also reported that more than 800 students and parents attended the West Metro College and Career Fair held November 10th at Francis Tuttle Reno Campus. The event is sponsored by Putnam City and Francis Tuttle and is open to students from other districts on the west side of the metro. More than 40 different universities, businesses and military branches participated. Some of the breakout sessions included topics such as: Testing Strategies for the ACT, Financial Aid, Concurrent Enrollment, Getting a Job and Career Benefits of the Military.

 ITEM #4 – PUBLIC PARTICIPATION.

There was none.

 ITEM #5 – SUPERINTENDENT’S REPORT.

1.     Hilldale-Feed the Children Partnership: Feed the Children, which is located in the Hilldale Elementary attendance area, have a partnership which started over four years ago.  Not only has Feed the Children provided an opportunity for teachers to come to their “Teacher Store”, but they have also been visible on the Hilldale campus by providing support and assistance with various programs.  Most recently, they have chosen to distribute care packages to needy families during this holiday season.  Care packages with items ranging from turkeys to hygiene supplies will be distributed to over 350 Hilldale families.  Principal Price Brown remarked, “I am continually blown away by the many people and organizations that continually fill the needs of our children.  We are blessed.”

 2.     Dinner for Dads: You have heard of events at schools such as Grandparents Day, Very Important Person (VIP) Day, Muffins for Moms and Donuts for Dads, but have you ever heard of Dinner for Dads?  Tulakes Elementary recently hosted Dinner for Dads to provide a meaningful, positive child-parent experience, to foster good relations and to show the importance of the role of the dad in a child’s life.  Since some students were not able to bring their dad, many men with connections to school personnel readily volunteered to be “dad” for several students for the evening event.  The event was well received with a total of over 500 dads and students attending.  Mr. Lee Roland, principal, commented, “It was just a great evening; one in which I believe will pay huge dividends down the road for our wonderful boys and girls.”

 3.     Kellogg Grant: Capps Middle School recently received a $1,500 grant from the Kellogg Foundation.  The grant’s primary purpose is targeted to offer assistance to minority students to help them with programs today as they prepare either for college or a post high school career.  We congratulate Capps, and specifically Tyrea Craig, for taking a special interest in this select population to inspire them to achieve greater heights and provide new opportunities.

 4.     Recent Ice Storm:  We appreciate the patience of our parents, students and school community during the recent ice storm, which caused us to have to relocate some students who attend off-site Pre-K classes and call off school at Dennis Elementary School for two days due to not having electrical power.  Students at Dennis Elementary School will have their academic day extended for 15 minutes each day beginning Tuesday, January 5 through Friday, March 4.

Dr. Rhodes also encouraged the public to attend one or more of the holiday programs scheduled throughout the district.

ITEM #6 – COMMENTS BY BOARD MEMBERS.

 Gail LoPresto wished everyone a Merry Christmas and a restful break. She also thanked everyone for all they have done for the students and faculty during the first semester.

 Jay Sherrill also wished everyone a Merry Christmas. He recently got to enjoy the “fabulous” Putnam City West Jazz Band and expressed his appreciation for Putnam City’s fine arts programs throughout the district.

 Tammy West also thanked everyone for their hard work and hoped they had a Merry Christmas. She recently attended the PTA Council’s brunch which was “lovely” and is put on annually by parent volunteers. She enjoyed the “wonderful” performances during the brunch as well as the JROTC students presenting the colors. She recognized Clay Vinyard for his act of kindness, giving a door prize to the Putnam City High School Teacher of the Year. She said Western Oaks Middle School was left off the list of schools with 100% PTA membership and wanted to make sure they were recognized since they also had achieved that goal. She also mentioned a recent article in the Bethany Tribune that highlighted Putnam City’s STEM programs in the elementary schools.

Becky Haliburton loved the “wonderful job” by the Will Rogers Wrangler Choir and said it was quite a “coup” to have Dena Chitwood back in the district. Mrs. Haliburton also wanted to thank the maintenance staff for their hard work to make the schools safe for the students following the ice storm. She said the PTA Council did an amazing job this year. She encouraged principals to make sure that the communication is functioning the way it should between the staff, PTA and PTA Council to make sure that everyone is “on the same page”. She said it is a mutually beneficial relationship with the PTA’s valuing what the faculty is doing and the administration valuing what the PTA is accomplishing. She also said she is always impressed with how the district supports the Care Share program and was surprised that the number of children being adopted was down this year so encouraged principals to check with their counselors and staff to make sure that families weren’t overlooked that could benefit from Care Share assistance. Mrs. Haliburton also appreciates the “generosity” of businesses and the community that also contributes to Care Share. She hopes everyone has a happy holiday!

Cindy Gibbs agreed with the other member’s comments and also mentioned the district has five elementary schools competing in the Ballroom Dancing competition at Rose State College and wished them well. She said the top three schools will receive a free pair of shoes for every 5th grade student in the school.  Mrs. Gibbs also extended her holiday greetings to everyone.

ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a.      Minutes for regular board meeting November 16, 2015.

b.      Financial report and bimonthly bills for purchase order numbers 6-00821-092

through 6-05836-105 for November 23, 2015 through December 2, 2015 inclusive

for the 2015-2016 school year.

c.      Activity Fund Cash Summary.

d.      Activity Fund Transfer List.

e.      Obsolete and/or Surplus Items.

f.       Putnam City Athletic Contract with Geico Local Office.

g.      Overnight Travel.

h.     Out of State Trips.

1.      Putnam City High School Choir and Orchestra students to Colorado Springs, Colorado April 7-10, 2016.

2.      Putnam City High School Soccer students to Springdale, Arkansas March 2-6, 2016.

i.       Retirements and resignations as listed on Attachment A.

 

Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AND REASSIGNMENTS AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve recommendation of employment of new personnel and reassignments as listed on Attachment A. Jay Sherrill seconded the motion. Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF DISTRICT ENCUMBRANCE CLERK.

Tammy West made a motion to approve appointment of Fonda Watkins as District Encumbrance Clerk. Gail LoPresto seconded the motion. Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SOLUTION TREE DISTRICT-WIDE PROFESSIONAL DEVELOPMENT SEPTEMBER 12, 2016. (15,000 FROM TITLE I & II)

Tammy West made a motion to approve Solution Tree district-wide professional development on September 12, 2016. Gail LoPresto seconded the motion. Vote:  LoPresto, aye; West, aye; Sherrill, aye; Haliburton, aye; Gibbs, aye.

 ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO REJECT ALL BIDS FOR THE DEMOLITION OF THREE SITES.

Becky Haliburton made a motion to all bids for the demolition of three sites. Tammy West seconded the motion. Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

 ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2016-2017 SCHOOL CALENDAR.

Jay Sherrill made a motion to approve 2016-2017 School Calendar. Gail LoPresto seconded the motion. Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 2017-2018 SCHOOL CALENDAR.

Gail LoPresto made a motion to approve 2017-2018 School Calendar. Tammy West seconded the motion. Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2014-2015 INDEPENDENT AUDIT REPORT BY EIDE BAILLY.

Gail LoPresto made a motion to approve the 2014-2015 independent audit report by Eide Bailly. Jay Sherrill seconded the motion. Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business, however; Becky Haliburton commented that Cindy Gibbs had filed for re-election. Mrs. Haliburton also shared that a former Putnam City teacher, Carrie Jacobs had filed for Board position in the Oklahoma City school district and that she wished her well and that she would be an excellent Board Member.

ITEM #16 CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 5:37 p.m. to adjourn.  Tammy West seconded the motion.  Vote:  LoPresto, aye; Sherrill, aye; West, aye; Haliburton, aye; Gibbs, aye.