May 2013 Board Minutes

REGULAR BOARD OF EDUCATION MEETING
Monday, May 6, 2013


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 6, 2013 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 3, 2013 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President Tammy West, Vice President, Gail LoPresto, Becky Haliburton, Bren Smith and Cindy Gibbs, members; Superintendent Paul Hurst; Sandy Lemaster, deputy clerk; and others.

ITEM #1 – SPOTLIGHT ON OUR SCHOOLS, MOMENT OF SILENCE AND PLEDGE OF ALEGIANCE – DR. NONA BURLING, PRINCIPAL OF LAKE PARK ELEMENTARY
Dr. Nona Burling, Principal of Lake Park Elementary presented a video showcasing Lake Park students, activities and the impact teachers are making on the children of Lake Park.
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ITEM #2 – INFORMATION AND STAFF REPORTS:

 Robotics Presentation by Western Oaks Middle School and Putnam City West Students
Melinda Porterfield, Career Tech Coordinator, introduced Putnam City West and Western Oaks Middle School students who presented information on Robotics activities and competitions. Robotics is offered in the district through the Gifted program, Technology Engineering and Science courses/clubs and Francis Tuttle Pre-Engineering Academy. Matt Wainscott and Chris Daugherty of Putnam City West and Western Oaks Middle School students – Krista Helms, Brandon Sparks, Evette Giron and Garett Mackey – provided a Robotics demonstration.

 Recognition of Golden Apple Award Winners
The Putnam City Public Schools Foundation presented Golden Apple Awards to four people in recognition of their service and dedication to district students. Awards went to Barbara Brown, custodian at Ralph Downs Elementary; Chantal Morris, volunteer and PTA president at Wiley Post Elementary; Catherine Carnline, director of Home Bound services; and Esther Brazeal, teacher at Overholser Elementary. Each honoree received a check for $200. The honors are given each year to employees and volunteers who promote excellence in education.

 Presentation on Child Nutrition
Jim Hooper, Chief Operations Officer, provided information on Putnam City’s implementation of the
Healthy, Hunger-Free Kids Act of 2010. Putnam City Child Nutrition and partner, Sodexo, is the first
in the State of Oklahoma to be 100 percent in compliance and are being used as a model for other
districts. In 2013-2014 an additional fruit or juice serving is required for breakfast offerings; however,
there is no Federal assistance to cover the additional food costs. An increase of 5 cents for paid
student meals is being recommended for 2013-2014. The new proposed prices are: elementary and
secondary breakfasts - $1.15, elementary lunches - $2.00 and secondary lunches - $2.25. Reduced meal
prices would not be affected. The additional revenue would be used to cover food costs.

 Presentation on Drug Testing Policy – Rick Croslin and Dr. Dick Balenseifen
Rick Croslin, Executive Director of Secondary Education and Dr. Dick Balenseifen, District Athletic Director reported that multiple meetings have been held with principals, athletic directors,
the district athletic and PTA councils and coaches/sponsors across the district to discuss the proposed district drug testing policy. Meetings were also held at each of the high schools to discuss and receive feedback from patrons and the public. The purpose of the policy is to prevent illness, injury or harm to students as a result of taking illegal or performance-enhancing drugs. Approximately 50 students participating in extra-curricular activities would be selected randomly each month at each high school to test for illegal and performance-enhancing drugs. Positive tests would lead to schools working with students and their parents on drug treatment plans. At no time does the proposed policy call for a student to be suspended from school or receive academic sanctions. The proposal will go before the Board in May and implementation will begin in August 2013.

ITEM #3– PUBLIC COMMENTS ON DRUG TESTING.
Kirk Shelley addressed the Board with concerns regarding the effectiveness of drug testing programs and whether or not it will deter students from participating in sports and extra-curricular activities.

ITEM #4– PUBLIC PARTICIPATION.
There was no public participation.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting April 1, 2013.
b. Minutes for regular board meeting April 15, 2013.
c. Minutes for special board meeting April 24, 2013.
d. Financial report and bimonthly bills for purchase order numbers 3-14707-708
through 3-16938-511 for the time period April 10-30, 2013 inclusive for the
2012-2013 school year.
e. School Activity Cash Summary for March 2013.
f. School Activity Fund Transfer List.
g. Declaration of Obsolete and/or Surplus Items.
h. Special Education contract with Project ECCO Services, Denise Garcia, interpreter.
($4,900 from 615-2199)
i. Special Education contract with Get Imaging. ($3,000 from 621)
j. Fundraisers.

SCHOOL  DATE  ACTIVITY  FUND  MONEY USED FOR  ESTIMATED PROFIT/DEPOSIT  
Arbor Grove  May  Jean Day Donation   General  GIJOE Support Troops  $300
Central Elementary  May  Freeze Pops for Super Kids’ Day  General  Classroom supplies and materials  $500
PC Academy  Ongoing  Sell hot Cheetos and Pickles  General  Incentives for students  $50

k. Overnight Travel Requests.
l. Out of State Trips:
1. Hefner Middle School Vocal Music students to Arlington, Texas
May 10, 2013.
2. Putnam City North Leadership students to Nashville, Tennessee
June 26-30, 2013.
m. Retirements and resignations as listed on Attachment A.

Becky Haliburton made a motion to approve the consent agenda as presented. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #6 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve employment of new personnel as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SUPPLEMENTAL APPROPRIATION FOR FISCAL YEAR 2012-2013 COOPERATIVE FUND.
Becky Haliburton made a motion to approve the supplemental appropriation for the 2012-2013 cooperative fund. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PRICE CHANGES TO STUDENT MEALS.
Cindy Gibbs made a motion to approve the price changes to student meals per the recommendation. Bren Smith seconded the recommendation and motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT OF POPE CONSTRUCTION FOR CONSTRUCTION MANAGEMENT FOR THE LIFT PROJECT AT THE PC CENTER. (NOT TO EXCEED $55,000 – 22-385)
Cindy Gibbs made a motion to approve Pope Construction for construction management for the PC Center lift project. Gail LoPresto seconded the recommendation and motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CATAPULT LEARNING WEST, LLC. ($7,500 FROM TITLE II AND PC HIGH PROFESSIONAL DEVELOPMENT AND $7,500 THROUGH A GRANT FROM OKLAHOMA TAX COMMISSION FOR TEACHER PREP)
Gail LoPresto made a motion to approve the agreement with Catapult Learning West, LLC. Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE DISTRICT TECHNOLOGY PLAN.
Bren Smith made a motion to approve the district technology plan. Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO REPLACE NETWORK EQUIPMENT AT LAKE PARK ELEMENTARY. ($94,017.68 FROM 079)
Gail LoPresto made a motion to replace network equipment at Lake Park. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO REPLACE NETWORK EQUIPMENT AT HARVEST HILLS ELEMENTARY. ($98,301.23 FROM 079)
Bren Smith made a motion to replace network equipment at Harvest Hills. Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO REPLACE NETWORK EQUIPMENT AT DOWNS ELEMENTARY. ($111,364.62 FROM 39-190)
Becky Haliburton made a motion to replace network equipment at Downs. Bren Smith seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO REPLACE NETWORK EQUIPMENT AT WILL ROGERS ELEMENTARY. ($99,301.57 FROM 079)
Bren Smith made a motion to replace network equipment at Will Rogers. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO REPLACE NETWORK EQUIPMENT AT KIRKLAND ELEMENTARY. ($83,838.05 FROM 39-190)
Cindy Gibbs made a motion to replace network equipment at Kirkland. Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO REPLACE NETWORK EQUIPMENT AT CORONADO ELEMENTARY. ($93,571.84 FROM 39-190)
Bren Smith made a motion to replace network equipment at Coronado. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #18 – SUPERINTENDENT REPORT.
 Our collective gratitude to Caroline Gist and all those from the Putnam City Schools Foundation for recognition banquet. It was a captivating evening and one that all in attendance enjoyed. Congratulations to the new inductee, Demetra George, to the Wall of Fame! We look forward to the acknowledgment of next year’s honoree and another outstanding banquet. We appreciate all the foundation does for the boys and girls of this school district as well as the recognition of outstanding graduates from the Putnam City Schools.
 We all appreciate the service of the declared retirees from the district. There is a great deal of talent that will be exiting and we certainly wish to affirm the many contributions they have made for the students of the Putnam City Schools. We will be hosting a reception for retirees in this building on Monday, May 20, at 4:30 p.m.
 Congratulations to all the school representatives that were involved in the Parent Resource Fair conducted recently at Putnam City West High School. There were many resources available to share with parents of special needs students and much was gained from the event. We appreciate the leadership of Lynette Thompson and Michelle Frank and the efforts of the many volunteers including the leadership students from the district. We also appreciate the many that provided artwork, baked goods, and door prizes for this most productive event. We are certain that this inaugural event will expand in the future. The cooperative vision was extraordinary and the execution exceptional.
 We congratulate the following Putnam City High School students for their acceptance into the Urban Youth Leadership Institute this summer. Congratulations to Celeste Garcia, Xavier Gist, Jerry Gramajo, and Shalynn Phillips.
 Four Putnam City students won awards in the Oklahoma PTA Reflections contest for 2012-2013. The program provides opportunities for students to express themselves and to receive positive recognition for their artistic efforts. We are pleased to recognized the winners in the intermediate division:
Elizabeth Jones, Harvest Hill Elementary, Award of Merit, Dance Choreography
Dennis Woodard, Northridge Elementary, Award of Merit, Musical Composition
Colton Bush, Dennis Elementary, Award of Merit, Visual Arts
Paige Bush, Dennis Elementary, Award of Merit, Visual Arts
Students who received awards of excellence and awards of merit will be recognized at a ceremony at 2 p.m. on Saturday, May 4, at Douglass High School.
 Congratulations to the following instructors for being awarded technology grant applications for the 2013-2014 school year:
Christy Flanigan, Putnam City North $7350 in funding
Tara Long, Putnam City High $7450 in funding
Jessica Graham, Putnam City West $7500 in funding
We appreciate the efforts of these fine instructors in addition to the Oklahoma State Department of Career and Technical Education for the opportunities they provide our students.
 Windsor Hills kindergarten teacher Amy Hardiman was selected via audition to be one of the few individuals to sing the National Anthem at an Oklahoma City Redhawks games. She sang at a game on April 27 which marked the third time she has been selected to do so.
 Putnam City High School has been named winner of a 2013 Gold Council of Excellence Award by the National Association of Student Councils. The award, which recognized student councils’ exemplary records of leadership, service and activities that improve the school and community, was given this year to 163 schools across the nation. The student council at Putnam City High has now won the award six out the last seven years. Congratulations to Ms. Lebsack, Mr. Hardesty, and all the membership of the student council.
 Omega Harris, student athlete at Putnam City West has been selected to participate in the 18th annual NBA Players Association’s TOP 100 CAMP. Omega has been recognized as one of the 100 Elite High School Basketball Players in the Nation and the only player selected from the state of Oklahoma. The honor recognizes not only Omega’s talent but his dedication and exemplary work ethic.
 It is my pleasure to announce the following elementary administrative interns for the 2013-2014 school year:
Danyelle Speight
Diedre Bradley
Jennifer Warner
Isaac McCord
Shanda Brody
Laura Koehn
Greg Kipf
Sites for these interns will be determined at a later date.

ITEM #19 – COMMENTS BY BOARD MEMBERS.
Becky Haliburton expressed her appreciation to all the outstanding teachers, staff, administrators, coaches and sponsors who taught, loved and encouraged her daughter Kendall, a senior, through the years. She also enjoyed the song that Lake Park used for their presentation which was written by a former music teacher in the district, Cristi Miller.

Bren Smith thanked Mr. Hurst and Dr. Rhodes for the smooth transition that is taking place as the district prepares for Mr. Hurst’s retirement. She is looking forward to a great 100 year celebration in 2014. Ms. Smith also encouraged graduates to enjoy each memorable moment and not to rush the experience as well as to be aware of situational issues so they may continue to grow and mature into productive members of society.

Cindy Gibbs reminded everyone that the week of May 6th is teacher appreciation week and she thanked all teachers and staff for their dedication and hard work. Seeing the impact of her mother retiring recently after 43 years of service to her community, Cindy reflected on the many years of service to the district that is represented by this year’s retirees. Their absence will leave a void that will not be readily filled.

Gail LoPresto said she had attended an informative meeting and discussion at Putnam City West regarding the drug testing program. She recently attended the Spanish Festival at Hilldale Elementary and appreciated being invited to such a wonderful community event. The Putnam City West band concert was excellent as was the Putnam City North show choir event which was educational as well as entertaining. Mrs. LoPresto thanked the Putnam City Foundation for a lovely banquet and was proud and impressed with the number of people who support our district that attended. She also recognized retiree, Linda Brown, for her many quality productions at Putnam City West and said she will be sorely missed.

Tammy West attended a National Guard meeting discussing suicide prevention and appreciates all the businesses and community partners that support and participate in parental involvement events throughout the district.

ITEM #20 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT/REASSIGNMENT OF ELEMENTARY PRINCIPALS PURSUANT TO 24 O.S. §307 (B)(1).
Becky Haliburton made a motion at 6:25 p.m. to enter into executive session for the purpose of discussing the employment/appointment/reassignment of elementary principals pursuant to 24 O.S. §307 (B)(1). Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.
Becky Haliburton left the meeting after Executive Session.

ITEM #22 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
Gail LoPresto made a motion at 6:50 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Cindy Gibbs seconded the motion. Vote: Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

MINUTES OF EXECUTIVE SESSION: Board members, Becky Haliburton, Bren Smith, Cindy Gibbs, Gail LoPresto and Tammy West met with Superintendent Hurst, Assistant Superintendents Dr. Grace and Dr. Mouse and Executive Director Mr. Eichelberger in executive session for the purpose of employment/appointment/reassignment of elementary principals pursuant to 24 O.S. §307 (B)(1).
No action was taken.

ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT/REASSIGN ELEMENTARY PRINCIPALS.
Superintendent Hurst made a recommendation to appoint Kimberly Harper principal of Kirkland Elementary.
Gail LoPresto made a motion to appoint Kimberly Harper principal of Kirkland Elementary. Bren Smith seconded the motion. Vote: Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #24 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 6:52 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: Smith, aye; Gibbs, aye; LoPresto, aye; West, aye


REGULAR BOARD OF EDUCATION MEETING
Monday, May 20, 2013


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 20, 2013 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 17, 2013 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Board President Tammy West, Vice President, Gail LoPresto, Bren Smith and Cindy Gibbs, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others. Becky Haliburton arrived at 5:20 p.m.

ITEM #1 – SPOTLIGHT ON OUR SCHOOLS, MOMENT OF SILENCE AND PLEDGE OF ALEGIANCE – SUE HOOPER, PRINCIPAL OF KIRKLAND ELEMENTARY.
Sue Hooper, Principal of Kirkland Elementary presented a slide show showcasing Kirkland Elementary students.

ITEM #2 – ATHLETIC RECOGNITIONS – DR. DICK BALENSEIFEN, ATHLETIC DIRECTOR.
Dr. Balenseifen honored students for outstanding athletic accomplishments. Schuyler Woods from Putnam City High School earned state championship in the long jump for the second time posting a personal best of 19 feet, 3 inches. Keegan Moore, also from Putnam City High School won the state wrestling championship at 132 pounds, capping a season in which he finished 39-1 and ranked fifth in the nation. He is the school’s first state champion in wrestling in 16 years. Two elementary students, Conner Liles from Overholser and Kayson Ruegee from Western Oaks, were honored for accomplishment in school walking programs. Also honored were:
 Jaclyn Arterburn, Putnam City North, All-State Soccer
 David Busch, Putnam City High, All-State Basketball, MAC Defensive Player of the Year
 Ronnie Boyce, Putnam City High, All-Star, MAC Offensive Player of the Year
 Alexi Gomez, Putnam City High, All-State Soccer
 Omega Harris, Putnam City West, NBA Top 100 Camp 2013
 Oscar Moreno, Putnam City North, All-State Soccer
 Courtney Nixon, Putnam City North, All-State Soccer
 Jill Powell, Putnam City High, All-State Cheer
 Armando Rojas, Putnam City High, All-State Soccer
 Graison Short, Putnam City High, All-State Slow Pitch Softball
 Conrad Walcher, Putnam City North, All-Star Golf 2012, State Qualifier 2011, 2012, and 2013

ITEM #3– RECOGNITION OF RETIRING PERSONNEL – DR. APRIL GRACE, ASSISTANT SUPERINTENDENT OF HUMAN RESOURCES.
Thirty-nine retiring district employees were recognized and thanked for their years of service to Putnam City. Four of this year’s retirees are support employees and 35 are certified employees.
Retiring from the district this year:
Patricia Atkinson       Paul Hurst               Michael Reggio
Martha Beling            Joan Jedlicka          Sherry Shofner
Linda Brown              Thomas Jedlicka    J. D. Smith
Kathryn Butler            Laurel Johnson      Janie Thompson
Jim Coffman              Margaret Kelley       Becky Vascellaro
Harold Crosley          Donna Kirkevold     Pamela Walkup
Shandra Crupper      Rose Kocher           Becky Wasson
Karen Diefenderfer   Jerry Kuntz               Sue Wehba
Karen Duncan           Nancy Kuntz             Lydia Wheeler
Deborah Eastman    Mark Landrith
Robin Fearnow          Karen Morgan
Dana Geery                Judy Murray
Sheryl Gerwin            Neva Payne
Roseann Harmon    Theresa Pingelton

Board members honored Superintendent Paul Hurst, who is retiring, with an appreciation award for his commitment and service to the district.

ITEM #4– PUBLIC PARTICIPATION.
There was no public participation.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a. Minutes for regular board meeting May 6, 2013.
b. Financial report and bimonthly bills for purchase order numbers 3-16595-122
through 3-17169-721 for the time period May 1-14, 2013 inclusive for the
2012-2013 school year.
c. Declaration of Obsolete and/or Surplus Items.
d. Rollingwood Elementary contract with Jostens Publications.
e. Special Education contract with Autism Concepts, Incorporated for Extended School Year Services for a student through June 30, 2013.
f. Fundraisers.
SCHOOL    DATE    ACTIVITY    FUND    MONEY USED FOR    ESTIMATED PROFIT/DEPOSIT
Downs    May    Sonic Car Hop Night    958-00    Classroom and curriculum supplies    $500
Downs    May    Sno-Cone Sales     Music    942-00    Programs, curriculum supplies and music    $475
Tulakes    May    People 4 People Golf Tournament/Dinner     People 4 People    Student scholarships    $7,000
Cooper     May    Selling Lei’s at School “Beach Bash”    Peak    Trip for students to go to New York City and Washington D.C., Spring 2014    $200
PC High    June - September    Sale of 2013-2014 Blitz Cards Among all Sports    All Sports    Individual sport programs, equipment, clothing, weight    room upgrades    $25,000
PC High    May    Candy Sales    POM    Uniforms    $400
PC High    July – August     Cookie Dough Sales     Volleyball    Equipment, tournament fees and jerseys    $1,500
PC High    August    Adult Co-Ed Alumni Volleyball Tournament      Volleyball  Equipment, tournament fees and jerseys    $900
PC North    June - July    Car Wash    Cheerleading    938    Nationals    $1,000
PC North    June - July    Sonic Carhop    Cheerleading    938    Nationals    $1000
PC North    May    Girls Basketball Camp for Elementary and Middle Schools    828-03    Girls Basketball    $900
PC North    May    Sno-Cone Sales    Special Olympics    T-shirts    $200
PC North    May – June    Summer Lifting Program    Athletics    Iron Claw    T-shirts for athletes and paying coaches for summer    $7,000
PC North    May – June    Baseball Camp    828-23    Athletics –Baseball Camp    Camp Expenses    $800
PC North    May    Car Wash    938    Cheerleading    Nationals   $500
PC West    May    Pizza Magnet Sales     General    Cadet Items    $2,500
PC West    Ongoing    Collecting Sponsors by Advertising on T-Shirts/Website    POM   863    Camp, uniforms, choreography, fees, poms and warm ups    $2,000
PC West    June     Car Wash    Volleyball    Equipment (towards new net system)    $200

g. Overnight Travel Requests
h. Out of State Trips:
     1. Putnam City North Baseball Team to Omaha, Nebraska June 18-23.
     2. Putnam City West Latin Club students to Las Vegas, Nevada
         July 20-27, 2013.
i. Retirements and resignations as listed on Attachment A.

Becky Haliburton made a motion to approve the consent agenda as presented. Bren Smith seconded the motion. Vote: Haliburton, aye; Smith, aye;Gibbs, aye; LoPresto, aye; West, aye.

ITEM #6 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Cindy Gibbs made a motion to approve employment of new personnel as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF SUPPORT PERSONNEL FOR 2013-2014 AS LISTED ON ATTACHMENT B.
Gail LoPresto made a motion to approve employment of support personnel for 2013-2014 as listed on Attachment B. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE OPEN TRANSFERS FOR THE 2013-2014 SCHOOL YEAR.
Gail LoPresto made a motion to approve Open Transfers for the 2013-2014 school year. Bren Smith seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE NEGOTIATING TEAM FOR THE 2013-2014 SCHOOL YEAR.
Becky Haliburton made a motion to approve the Negotiating Team for the 2013-2014 school year. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.
Negotiating Team members are Dr. April Grace, Chairperson, Dr. Melani Mouse, Drew Eichelberger, Rick Croslin, and Shannon Meeks. Alternates are Patty Balenseifen, Cory Boggs and Lynette Thompson.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SCHOOL BASED SERVICES WITH OKLAHOMA DEPARTMENT OF HUMAN SERVICES. (TWO WORKERS AT $28,000 EACH FROM 11-005)
Gail LoPresto made a motion to approve School Based Services with Oklahoma Department of Human Services. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE EMPLOYMENT OF POPE CONTRACTING FOR CONSTRUCTION MANAGEMENT OF KITCHEN RESTORATION AND HVAC WORK AT CAPPS MIDDLE SCHOOL. (NOT TO EXCEED $170,000 FROM 33-259, 22-385)
Cindy Gibbs made a motion to approve the employment of Pope Contracting for construction management of kitchen restoration and HVAC work at Capps Middle School. Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, nay; West, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE NEW DRUG TESTING POLICY.
Becky Haliburton made a motion to approve new Drug Testing Policy. Gail LoPresto seconded the motion. Discussion followed. Bren Smith had some suggested revisions to the policy.
A new motion was made by Becky Haliburton to table the item for the new Drug Testing Policy to be voted on at a later date. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2012-2013 FISCAL YEAR AND PREPARATION OF THE FY2014 ESTIMATE OF NEEDS.
Becky Haliburton made a motion for renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2012-2013 fiscal year and preparation of the FY2014 Estimate of Needs. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #14 – SUPERINTENDENT’S REPORT.
Again, we wish our retirees well as they move on to another life chapter. We do so much appreciate your service to the students of the district. We know we are losing a wealth of experience and expertise. We wish you the best!
 Congratulations to our recent high school graduates! And while the school year is not officially over, as one of the graduates mentioned, senioritis is not a myth. We do hope that all our students finish the school year with the enthusiasm they began it. The best of luck to our seniors and to all of our students we wish you a safe summer.
 I failed to mention in our last meeting the very successful Putnam City District Festival of the Arts. The day was full of outstanding performances, displays, and student work. Again, we are so proud of the district’s continuing emphasis and momentum in the fine arts. There is no district in this state that is so inclusive of this critical piece of a well-rounded curriculum. Our congratulations are extended to all of our students and great appreciation to the district’s instructors.
 I do want to express our collective appreciation to Dr. Dick Balenseifen for organizing and coordinating the first year efforts of the Putnam City Schools Athletic Council. Their work is most gratifying as they seek ways to improve the level of participation in intramural and competitive activities and in the effort to improve wellness opportunities for all of our students.
 We are pleased to announce that the Sonic at NW 122nd and Council presented a donation of $1000 to Will Rogers Elementary School. The donation will be used to purchase additional technology for the school. Will Rogers Elementary School also received a Bungalows for Books donation of $1000 to purchase non-fiction reading materials. The Bungalows for Books program is an effort to support education and literacy by McCaleb Homes.
 Every year Oklahoma teachers may enter up to 20 pieces of art work from their school to the State Fair of Oklahoma Student Art Exhibition for showing in the fall fair. Arbor Grove Elementary has had 20 pieces accepted for this art exhibition. Eleven of those works were awarded merit awards. Congratulations to Arbor Grove and teacher, Mrs. Shawn Green.
 Congratulations to the following teachers for receiving technology grants from the Oklahoma Department of Career and Technical Education: Marni Cariker and Laura Harris (Capps Middle School), Kathryn Davis (Putnam City North), Thomas Thompson (Capps Middle School), Lorrie Sawtelle (Cooper Middle School), Ron Kroeger (Putnam City High School), Rob Ezzell (Western Oaks Middle School), and Erin Herrmann (Putnam City North). Most of these grants were in and around $7500 each.
 It is my pleasure to announce that Brandon Havens, a senior at Putnam City West, has successfully completed the NASC Student Leaders Program, earning national certification as a student leader. He is one of approximately 370 students in the nation to receive this recognition. Congratulations to Brandon for this most coveted honor.
 Congratulations to the following Putnam City North students for their success at the Health Occupations Student Organization (HOSA) competition in April:
Zayn Tahlegani, first place in pathophysiology
Paolla Ribeiro, second in sports medicine
Danial Mabhoti, second in Medical Laws and Ethics
The three just mentioned qualified for national HOSA competition in June. Also placing:
Kelly Burton, 4th in Sports Medicine
Leah Shinault, 5th in Prepared Speech
Kaylie Paxton, 4th in Epidemiology
 On a personal note, I would like to thank the many folks who were involved in the planning and execution of a wonderful retirement reception. Your thoughtfulness and generosity are more meaningful than you could know. I do cherish all of you and the many wonderful experiences of the past five years.
 It is my pleasure to name the following individuals as administrative interns:
o Sally Stewart, Putnam City High School
o Sunie Killam, Putnam City North
o Jeffrey Brown, Putnam City West
o Denise Hensley, Capps Middle School
o Ben Hodges, Hefner Middle School
o Kara Walk, Western Oaks Middle School
o Jennifer Warner, Coronado Elementary
o Laura Koehn, Will Rogers Elementary and Smart Start
o Greg Kipf, Harvest Hills Elementary and Downs Elementary
o Diedre Bradley, Overholser Elementary
o Stephanie Gardner, Lake Park elementary and Dennis Elementary

ITEM #15 – COMMENTS BY BOARD MEMBERS.
Becky Haliburton thanked administrators for making safety a priority with the bad weather on Monday afternoon. She said she attended three beautiful graduations and thanked principals and other district staff for organizing the ceremonies. Mrs. Haliburton thanked retirees for their years of service to the district. She said she wanted additional and more concrete information about late start Wednesdays because of the affect it will have on families.
Bren Smith thanked high school principals for the celebrations and graduations. She said she enjoyed Super Kids Day at Coronado Elementary and was even told by a vendor how well-behaved and polite the students were. Mrs. Smith said she enjoyed the program at Tulakes Elementary and the atmosphere at the school. She thanked Barbara Anderson and the Bethany Tribune for the newspaper showcasing Putnam City graduates.
Cindy Gibbs thanked Dr. Dick Balenseifen for enhancing the district’s athletic program. She said she enjoyed being on the athletic council. Mrs. Gibbs said she has driven by the new Arbor Grove Elementary, and it was very impressive. She said she appreciated Sue Hooper and had benefited from her expertise. She said she would miss her presence in Putnam City schools. Mrs. Gibbs said she enjoyed shaking hands with graduates and said the joy and pride on their face was great. She said a young man even put his arm around her and posed for a picture. Mrs. Gibbs said she met some of the Board members from Moore Schools at a conference and her heart goes out to them and all of the Moore School District who were affected by the tornado. She thanked Campus Police officers who went to the scene to help.
Gail LoPresto complimented music programs at Windsor Hills Elementary, Mayfield Middle School and Putnam City West. She said she was amazed at the performances of the 4th and 5th grade Strings students. Mrs. LoPresto thanked Dr. Dick Balenseifen for his work with the athletic programs. She thanked Bren Smith for her perspective regarding the Drug Testing Policy.
Tammy West said she was impressed with school concerts, band programs and assemblies that she attended. She said parents and grandparents were pleased and impressed with promotion ceremonies for students in the 4 year old program. Mrs. West said the 5th grade reading competition was exciting and fun, and expressed she would like to see that continue in later grades. She also said the Putnam City Soccer Banquet featured great messages from coaches and students that were an absolute delight.

ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT/APPOINTMENT/REASSIGNMENT OF MIDDLE SCHOOL PRINCIPALS AND ELEMENTARY, MIDDLE AND HIGH SCHOOL ASSISTANT PRINCIPALS PURSUANT TO 25 O.S. §307 (B)(1).
Cindy Gibbs made a motion at 6:35 p.m. to enter into executive session for the purpose of employment/appointment/reassignment of middle school principals and elementary, middle and high school assistant principals pursuant to 25 O.S. §307 (B)(1). Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
Becky Haliburton made a motion at 7:58 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session.

MINUTES OF EXECUTIVE SESSION: Board members Becky Haliburton, Bren Smith, Cindy Gibbs, Gail LoPresto and Tammy West; Executive Directors Rick Croslin and Drew Eichelberger; Assistant Superintendents Dr. April Grace and Dr. Melani Mouse; and Superintendent Paul Hurst met in executive session for the purpose of discussing the employment/appointment/reassignment of middle school principals and elementary, middle and high school assistant principals pursuant to 25 O.S. § 307 (B)(1).

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT/REASSIGN MIDDLE SCHOOL PRINCIPALS.
Superintendent Hurst recommended employment of Meggan Wilson as principal at Western Oaks Middle School. Gail LoPresto made a motion to employ Meggan Wilson as principal at Western Oaks Middle School. Cindy Gibbs seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT/REASSIGN ELEMENTARY, MIDDLE AND HIGH SCHOOL PRINCIPALS.
Superintendent Hurst recommended appointments of Hallie Wright as assistant principal at Putnam City High School, Michele Sanders as assistant principal at Putnam City North High School, Scott Graham as assistant principal at Cooper Middle School, Isaac McCord as assistant principal at Mayfield Middle School, Shbrone Brookings as assistant principal at Wiley Post Elementary, Danyelle Speight as assistant principal at Hilldale Elementary, and to employ Tracy Sowinski as assistant principal at Capps Middle School. Gail LoPresto made a motion to approve the recommendations for assistant principals. Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 8:00 p.m. to adjourn. Becky Haliburton seconded the motion. Vote: Haliburton, aye; Smith, aye; Gibbs, aye; LoPresto, aye; West, aye.
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