Putnam City Schools

REGULAR BOARD OF EDUCATION MEETING
Tuesday, February 21, 2012

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, February 21, 2012 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, February 17, 2012 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Becky Haliburton, president; Gail LoPresto, Cindy Gibbs, Tammy West and Gregory Juedeman, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE –DEBBIE HAMILTON.
Debbie Hamilton gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORTS.
 RECOGNITION OF STATE ACADEMIC ACHIEVEMENT AWARDS.

Rollingwood Elementary School and Western Oaks Middle School were recognized for being two of just 13 schools in the state that were named Academic Achievement Award Schools by State
Superintendent of Public Instruction Janet Barresi. Academic Achievement Award Schools are
schools that have shown continuous growth in AYP for two or more years in math and/or reading or have narrowed the achievement gap between all subgroups in these subjects. Award winning schools
also have to be Title 1 schools with at least 75% of students qualifying for free or reduced lunch.

In addition to recognition, Rollingwood received a check for $50,120 and Western Oaks Middle
School received a check for $61,425. Each school received a banner recognizing their award. The
banners will be placed in highly visible spots in each school building.

 PERFORMANCE FROM THOROUGHLY MODERN MILLIE BY PUTNAM CITY NORTH STUDENTS.

Putnam City North music and drama students, Kendall Haliburton and Jillian Pullen, performed a song from Thoroughly Modern Millie. The musical will be presented March 8, 9, and 10, 2012 at 7:00 p.m. in the Putnam City North Performing Arts Center.

 DIGITAL LEARNING PRESENTATION – CORY BOGGS, INFORMATION TECHNOLOGY DIRECTOR.

Director of Information Technology Cory Boggs and Curriculum Integration Specialist Charri Stratton presented information on innovative uses of technology going on in Putnam City schools. Cory Boggs said there have been dramatic increases in the district in internet use and use of wireless devices, and the district is planning to revamp its network to keep up with demand. Charri Stratton focused on three initiatives being used in the classroom; iPads, eBooks and flipped classrooms.

 LEMONAID FOR LEARNING CONTEST – CAROLINE GIST, FOUNDATION DIRECTOR.

Caroline Gist told board members about a gift from Larry and Suzy Lemon to Putnam City Schools Foundation, which will allow one 5th grade teacher to receive a class set of iPads to boost learning. Mrs. Gist said there will be a competitive process to determine which 5th grade classroom will receive the iPads.

ITEM #3 – PUBLIC PARTICIPATION.

There was none.

ITEM #4– OATH OF OFFICE FOR GREGORY JUEDEMAN, NEW BOARD OF EDUCATION MEMBER.

Debbra Baldwin, Clerk of the Board of Education, administered the Oath of Office to Gregory Juedeman, newly appointed Putnam City Schools Board of Education member for Office No. 2.

ITEM #5 – ORGANIZATION OF BOARD OF EDUCATION FOR 2012; ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK, AND ENCUMBRANCE CLERK.

Becky Haliburton called for nominations for president. Gail LoPresto nominated Becky Haliburton for president. Gregory Juedeman seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

Becky Haliburton called for nominations for vice president. Gail LoPresto nominated Tammy West. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

Becky Haliburton called for nominations for clerk of the board. Gail LoPresto nominated Debbra Baldwin. Tammy West seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

Becky Haliburton called for nominations for deputy clerk. Gail LoPresto nominated Sandy Lemaster. Tammy West seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

Becky Haliburton called for nominations for encumbrance clerk. Gail LoPresto nominated Ruthie Hall. Tammy West seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a. Minutes for Regular Board Meeting February 6, 2012.
b. Financial report and bimonthly bills for purchase order numbers 2-01495-092
through 2-09410-130 for the time period February 1-14, 2012 inclusive for
the 2011-2012 school year.
c. School Activity Fund Transfer List including Capps Middle School, Putnam City High School and Putnam City North.
d. Declaration of Obsolete and/or Surplus Items.
e. Putnam City North contract with OHC Event Services for 2012 Prom. ($5,660)
f. Special Education contract with OU Child Study Center to provide consultative services in the area of Applied Behavioral Analysis. ($300.00 from 062-2142)
g. Fundraisers.

School Date Proposed Activity Fund Money Used For Estimated Profit
Apollo February Candy Bar Sales General Classroom supplies, teaching materials and field trips $900
Arbor Grove March Jump Rope for Heart 837-Cancer Research Donation to the PC Cancer fund $1,200
Coronado March Student Framed Art Sales General Art supplies for K-5th grades $360
Coronado March Candy Sales Fifth Grade Misc. supplies, field trips and end of year $2,500
Coronado March - April April Fool Grams Special Education Special Olympics fees, housing, food and transportation $500
Coronado March Spring Pictures Picture Fund Curriculum and instructional supplies, office supplies and technology $2,500
Downs March Youth Arts Night – Concessions, Art Sale and Auction, Face Painting Art / Music / PE Materials, supplies, programs and conventions $1,500
Downs March Sell Concessions at Youth Arts Night Music / Art Supplies $1,000
Downs February - April Candy Sales Fifth Grade Overnight field trips $1,000
Harvest Hills March Spring Pictures School Pictures Instructional, media supplies, PD, technology related equipment and supplies $3,500
Lake Park March Candy Sales General/Fundraiser Educational supplies and materials $2,500
Rollingwood March Spring Pictures Pictures, Office and classroom activities, equipment, materials and supplies
$1,800
Rollingwood March Yearbook Sales Yearbooks Yearbooks, film, office and classroom materials, supplies and equipment $500
Wiley Post March Food and Snack Sales for Literacy Night Literacy Books for students at home $800
Will Rogers March Track Shirt Sales PE Track shirts $150
PC High March Candy sale Tennis Tournament entry fees $1,000
PC High March Sell shamrocks and tickets to Fashion Show 861 – DECA Muscular Dystrophy Association $2,000
PC High February 25 Little girl’s Cheer Clinic Varsity Cheer Replenish account after National’s expenses $500
PC High March Tryouts Workshop Varsity Cheer Help cover tryout costs and judging fees $150
PC North February-March Sell rubber bracelets Girls’ Volleyball Equipment and next year’s tournaments $600

h. Overnight Travel Requests.
i. Out of State Trips:
1. Putnam City High School LaRaza students to Las Vegas, Nevada July 6-9, 2012.
2. Putnam City West High School La Raza students to Las Vegas, Nevada July 6-9, 2012.
3. Putnam City High School BPA students to Chicago, Illinois, April 24-29, 2012.
j. Retirements and resignations as listed on Attachment A.

Cindy Gibbs made a motion to approve the consent agenda as presented. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #7 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Tammy West made a motion to approve employment of new personnel as listed on Attachment A. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE VISIT OF AUTHOR, MATT DE LA PENA, TO THE DISTRICT HIGH SCHOOLS FEBRUARY 27, 2012 AND MARCH 2, 2012.

Cindy Gibbs made a motion to approve visit of author, Matt de la Pena, to the district high schools February 27, 2012 and March 2, 2012. Tammy West seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #9 –CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACTS WITH THE FLIPPEN GROUP FOR CAPTURING KIDS HEARTS’ TRAINING JUNE 5-7, 2012 AND JULY 10-12, 2012.

Tammy West made a motion to approve contracts with the Flippen Group for Capturing Kids Hearts’ Training June 5-7, 2012 and July 10-12, 2012. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE BANK OF OKLAHOMA (BOK) POSITIVE PAY AND AUTOMATED CLEARING HOUSE (ACH) FILTER SERVICES. ($1,000 FROM 11-005)

Cindy Gibbs made a motion to approve Bank of Oklahoma (BOK) Positive Pay and Automated Clearing House (ACH) Filter services. Tammy West seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #11 – SUPERINTENDENT’S REPORT.

• We would all like to again extend a heartfelt welcome to Mr. Juedeman. We do so much appreciate his willingness to serve the young people of this district. We look forward to the perspectives he will bring to this governing board.
• As you know, all certified district personnel were involved in professional development activities on Monday, February 20, 2012. Much of the day was dedicated to the implementation of Common Core State Standards and Next Generation Assessments. The feedback has again been positive and we do so much appreciate everyone’s serious attention to this implementation process. A special note of gratitude is to be extended to all that took a leadership role in these training sessions.
• On Wednesday of last week Dennis Elementary was formally recognized as a Great Expectations Model School at the GE conference conducted at the University of Central Oklahoma. Congratulations to Mrs. Hoggatt and her staff for embracing these sound principals of learning and educational culture.
• A reminder about the “United Against Cancer Soccer Classic” that will be conducted at Putnam City Stadium the evenings of February 27th and 28th. We certainly thank all of those involved in this wholesome and productive event.
• Putnam City West High School orchestra director Anne Guevara has been named by the American String Teachers Association (ASTA) as winner of the Elizabeth A. H. School Educator Award. The award is given annually to one teacher in the nation with a distinguished current career in a school orchestra setting. ASTA, founded more than 60 years ago as a nonprofit organization for string and orchestra teachers and players, will present the award to Ms. Guevara in March.
• Some students from Putnam City High School were recognized for their participation in the 61st YMCA Youth in Government State Conference. William Claybrook was awarded the Most Outstanding Judge/Judicial Officer. The representatives from PCHS were also recognized in total as a Premier Delegation. The freshmen attorney team of Abbie Schmitz and Connor Chadwick finished in the top 8 teams. Congratulations to all who participated.
• Hefner Middle School’s Quiz Bowl team took second place at the Oklahoma Junior Achievement Bowl. Team members were Shervin Tabatabai, Jessica Whitfield, Kali Roberson, James Haycraft, Marissa Duckett, and Morgan Self. The team will compete in the state finals in April.
• As we have seen again this evening, we have some wonderfully talented young people in the district. Students at all three high schools will present musicals in the next few weeks. At Putnam City West, Guys and Dolls will be on stage at 7:30 p.m. on March 2 and March 3 and then again on March 9 and 10. At Putnam City North, Thoroughly Modern Millie will be offered at 7 p.m. on March 8, 9, and 10. At Putnam City High School, students will present Seussical at 7 p.m. on March 9 and 10. These performances are always delightful.

ITEM #12 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto congratulated Rollingwood Elementary and Western Oaks Middle School for being named State Academic Achievement schools. She thanked former Rollingwood principal Debbie Hamilton for the Inspirational Message and said it was good to see her working with students at Central Elementary. Mrs. LoPresto said the LemonAid project would be great for one lucky 5th grade class. She congratulated Ann Guevara, Putnam City West orchestra teacher, for her national award. Mrs. LoPresto also welcomed Gregory Juedeman to the board.

Gregory Juedeman thanked everyone for the support. He said he is anxious to visit schools and meet administrators and teachers. Mr. Juedeman encouraged everyone to contact him if they have any concerns. He congratulated Rollingwood Elementary and Western Oaks Middle School for their awards.

Cindy Gibbs congratulated swim, wrestling and basketball teams. She said she appreciated the positive messages that Putnam City North Coach Rod Richardson shares about the school and the district. She also congratulated Putnam City North students Jeremy Allen and Brooks Walker for being among 3,000 students in the nation who are candidates for the Presidential Scholars program. She welcomed Gregory Juedeman.

Tammy West welcomed Gregory Juedeman. She said the recognitions and presentations were very good. She congratulated Ann Guevara on her national award. Mrs. West said the new walking track at Hilldale Elementary was very nice. She told Lee Roland that she would join him at Tulakes Elementary for the Black History celebration this Friday. Mrs. West told administrative staff members that they were appreciated very much.

Becky Haliburton said technology needs to be an area of growth for the district in coming years. She asked other board members to submit topics of interest for a future board work session. She thanked administrative staff members and Mr. Hurst for the accomplishments made in the district in the last four years. Mrs. Haliburton welcomed Gregory Juedeman to the board.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE RENEWAL OF EMPLOYMENT OF THE SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2012-2013 SCHOOL YEAR, WHICH INCLUDES CORY BOGGS, JIM HOOPER, DR. JOE PIERCE, SUE KUNTZE, DR. APRIL GRACE, DR. MELANI MOUSE, LYNETTE THOMPSON AND SHANNON MEEKS PURSUANT TO 25 O.S. §307 (B)(1).

Gail LoPresto made a motion at 6:10 p.m. to enter into executive session for the purpose of discussing the renewal of employment of the Superintendent’s Administrative Staff for the 2012-2013 school year, which includes Cory Boggs, Jim Hooper, Dr. Joe Pierce, Sue Kuntze, Dr. April Grace, Dr. Melani Mouse, Lynette Thompson and Shannon Meeks pursuant to 25 O.S. §307 (B)(1). Tammy West seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Tammy West made a motion at 7:55 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

MINUTES OF EXECUTIVE SESSION: Board Members Tammy West, Gail LoPresto, Cindy Gibbs, Gregory Juedeman, Becky Haliburton, and Superintendent Paul Hurst, met in executive session for the purpose of discussing the renewal of employment of the Superintendent’s Administrative Staff for the 2012-2013 school year, which includes Cory Boggs, Jim Hooper, Dr. Joe Pierce, Sue Kuntze, Dr. April Grace, Dr. Melani Mouse, Lynette Thompson and Shannon Meeks pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPERINTENDENT’S ADMINISTRATIVE STAFF FOR THE 2012-2013 SCHOOL YEAR, WHICH INCLUDES CORY BOGGS, JIM HOOPER, DR. JOE PIERCE, SUE KUNTZE, DR. APRIL GRACE, DR. MELANI MOUSE, LYNETTE THOMPSON AND SHANNON MEEKS.

Cindy Gibbs made a motion to renew employment for the Superintendent’s Administrative Staff for the 2012-2013 school year, which includes Cory Boggs, Jim Hooper, Dr. Joe Pierce, Sue Kuntze, Dr. April Grace, Dr. Melani Mouse, Lynette Thompson and Shannon Meeks. Tammy West seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Tammy West made a motion at 8:00 p.m. to adjourn. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Juedeman, aye; Gibbs, aye; West, aye; Haliburton, aye.