October 2011 Board Minutes

REGULAR BOARD OF EDUCATION MEETING
October 3, 2011

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 3, 2011 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, September 29, 2011 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Mark Bledsoe, president; Becky Haliburton, vice-president; Gail LoPresto, Tammy West and Cindy Gibbs, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – STEPHANIE TREADWAY.

Stephanie Treadway, Wiley Post Elementary Principal, gave the Inspirational Message, Moment of Silence and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORTS:

 PRESENTATION ON CANCER FUND DRIVE – STEPHANIE TREADWAY AND JASON HASTY

Jason Hasty, a member of the district’s Cancer Fund Drive committee and the physical education teacher at Western Oaks Elementary, presented a check for $78,267.37 to the Oklahoma Medical Research Foundation (OMRF).

Putnam City West High School Assistant Principal Melanie Pealor, another member of the Cancer Fund Drive committee, presented trophies to schools at the elementary, middle school and high school level that raised the most money for the Cancer Fund Drive. Dr. Nona Burling, Principal, accepted the trophy for Lake Park Elementary for raising $8,005.85. Dena Rogers, Principal, accepted the trophy for Hefner Middle School for raising $9,472.42. Teri Voss, Assistant Principal, accepted the trophy for Putnam City High School for raising $20,796.97.

Putnam City’s Fourth Annual Cancer Classic, a 5k race and fun run, will be held the morning of Saturday, November 19, at Stars and Stripes Park. The race drew about 1,100 participants last year. Organizers hope the event will grow by several hundred more participants this year.

 PRESENTATION ON PARTNERSHIP WITH FRIENDS OF TENTH STREET – BARBARA CRUMP

Barbara Crump told Board Members that a partnership between six entities is providing GED and English as a Second Language classes two evenings a week at Apollo Elementary. Contributing funds or resources are Friends of Tenth Street, the Oklahoma Commission on Children and Youth, the OCCC Adult Learning Center, OSU-OKC, Putnam City Schools and Apollo Elementary. Free childcare is provided during the adult classes offered on Tuesday and Thursday evenings from 6:00 to 8:30 p.m.

ITEM #3– PUBLIC PARTICIPATION.

There was no public participation.

ITEM #4 - CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a. Minutes for Regular Board Meeting September 19, 2011.
b. Financial report and bimonthly bills for purchase order numbers 203413520
through 204978550 for the time period September 13-27, 2011with the
exception of purchase order 204898710 for Triangle A & E inclusive for
the 2011-2012 school year.
c. School Activity Fund Subaccount Request List for Apollo Elementary, Downs Elementary, Capps, Cooper, and Hefner middle schools, Putnam City West and the Academy.
d. School Activity Fund Transfer List including Will Rogers Elementary, Capps, Cooper and Hefner middle schools, Putnam City North and Putnam City West.
e. School Activity Cash Summary for August.
f. Declaration of Obsolete and/or Surplus Items.
g. Fundraisers. 

Elementary Fundraisers

School Date Proposed Activity Fund Money Used For Estimated Profit
Downs
October Square One Art Sales Art Art curriculum, classroom supplies $1,500
Kirkland Ongoing Childcare Daycare Expenditures for the benefit of the entire school $20,000
Kirkland Ongoing Yearbook Sales Yearbook Yearbooks and expenditures for the school $200
Northridge
September Pictures Pictures Curriculum and classroom supplies $800
Northridge
September Book Fair Media Books, Media supplies $500
Northridge
Ongoing Bottled Water Sales General Misc. supplies & curriculum $500
Northridge
October-December Football Helmet Sales Cancer Donation to PC Cancer Drive $800

Secondary Fundraisers

School Date Proposed Activity Fund Money Used For Estimated Profit
Cooper MS August-September Catalog sales Band, Choir, Orchestra Supplies, repair, general operating costs $6,000.00
Cooper MS October Magazine sales 909-Orchestra Repairs, travel, contest fees, music, supplies $1,000.00
Cooper MS October-November Sell Okarche Cinnamon Rolls PEAK Field trips $1,000.00
Cooper MS Ongoing Food, snack, candy sales 879-Spanish Items for authentic Hispanic cultural experiences (supplies)
guest speakers and music $1,000.00
Cooper MS Ongoing Selling Sonic cards Cheer Shoes, hoodies, warm-ups for cheer $50.00
Putnam City Academy Ongoing Popcorn sales General Snacks, incentives, awards, fundraising expenses, office & teaching supplies, T-shirts $300.00
Putnam City High September Bake sale FCCLA FCCLA student activities such as Star Event and field trips $200.00
Putnam City High October Fall ball FCCLA FCCLA professional dress uniforms for competitions $275.00
Putnam City High Ongoing Sale of slushies 899-Special Olympics Community based learning, supplies for life skills, Special Olympics $2,000.00
Putnam City High Ongoing Concession during lunch 861-DECA Student field trips, competition, conferences $4,000.00
Putnam City High Ongoing Cappuccino sales FCCLA FCCLA profession dress uniforms for competitions $350.00
Putnam City High October Candy and beef jerky sales FCCLA Student membership dues $1,000.00
Putnam City High November Bake sale FCCLA FCCLA activities $200.00
Putnam City High Ongoing Embroidery services FCCLA FCCLA member meeting supplies $500.00
Putnam City North August Football Packs sale Football Football expenses for 2011 $2,500.00
Putnam City North August-
September T-shirts 877-FCCLA Activities, field trips, senior gifts, donations, registrations, shirts $1,000.00
Putnam City North August-September JV & Varsity Softball games 828-Athletics Equipment, supplies, uniforms $1,800.00
Putnam City North August-September Class T-shirts 843-Class of 2013 Activities $1,500.00
Putnam City North August-October Gate for volleyball games 828-Volleyball Supplies and equipment $2,000.00
Putnam City North August-December Commission from photo sales 916-Pictures Supplies, equipment $5,000.00
Putnam City North Ongoing Grad Gram, candy, balloons, and cards 877-FCCLA Club activities, field trips, meeting supplies, registrations, shirts $500.00
Putnam City North Ongoing Selling basketball season passes General Equipment, jerseys, supplies, water bottles $4,000.00
Putnam City North Ongoing Membership dues 877-FCCLA National, State, and Local
(Club activities) $2,250.00
Putnam City North Ongoing Collecting membership dues and shirt money 861-DECA Membership and shirts $4,375.00
Putnam City North Ongoing Donut sales in our concession stand 861-DECA Supplies, competition, Nationals, activities $5,000.00
Putnam City North Ongoing Sell DECA Hoodies 861-DECA Supplies, activities $2,500.00
Putnam City North September T-shirts SUN T-shirts for District 9 $216.00
Putnam City North September-
October Gate receipts for JV football games Football Expenses for football 2011 season $2,000.00
Putnam City North September-October Gate receipts for Varsity football Football Expenses for football 2011 season $26,000.00
Putnam City North September-October T-shirt sales 899-Special Olympics Uniforms and competition fees $550.00
Putnam City North September-October Gate receipts for 9th grade football Football Expenses for football 2011
Season $2,600.00
Putnam City North September-October Collecting fees for PSAT tests and administrative costs 881-Guidance counseling Testing fees and processing $830.00
Putnam City North September-October Fashion Show 861-DECA DECA activities $2,500.00
Putnam City North Ongoing T-shirt sale 893-Key Club Shirts $1,000.00
Putnam City North September-November Club dues 893-Key Club Activities and supplies $1,000.00
Putnam City North September-October Cookie sales 931-SUN Cancer Fund donation $1,000.00
Putnam City North October DECA State Career
Development Conference 861-DECA Student registrations and travel costs $3,500.00
Putnam City North October T-shirt sale 862-Drama Pay for shirts $300.00
Putnam City North November-April Contest judge and bus fees Debate Activities $500.00
Putnam City North Ongoing Healthy slushes 861-DECA Learning how to run a business by running concession stand $3,000.00
Putnam City North Ongoing Contest fees for all tournaments 862-Drama Expenses, contest fees and
Transportation $300.00
Putnam City North October-November Registrations for Cancer Classic 837
Donations to OMRF $500.00
Putnam City North October Fundraiser at Freddy’s Special Olympics Uniforms and T-shirts $150.00
Putnam City North October Hoodies 877-FCCLA Club activities, field trips, meeting supplies, donations, and registrations $300.00
Putnam City North Ongoing Season Football passes Football Football expenses $5,400.00
Putnam City
North Ongoing Transcripts after first 3 878-General School and office supplies $60.00
Putnam City North Ongoing Collection of $10.00 ISF fees on checks 878-General Supplies, equipment, student incentives $400.00
Putnam City North Ongoing Student parking permit fees 878-General Supplies, equipment, student incentives $3,400.00
Putnam City North Ongoing Recycling- commissions for paper collected 878-General Classroom supplies $120.00
Putnam City North Ongoing Sports’ passes
for athletic events Athletics General athletic expenses for all sports $10,000.00
Putnam City North Ongoing Class T-shirts Activity
Class of 2014 T-shirts $600.00
Putnam City North Ongoing Class dues Activity
Class of 2014 Class expenses such hall decorations, prom, senior activities $3,000.00
Putnam City North Ongoing Art Club dues 824-Art Club Art club activities, materials, food $200.00
Putnam City North Ongoing Commission on vending machines 941-Vending Supplies, substitutes, payroll for extra activities, school upkeep, postage, equipment $72,200.00
Putnam City North Ongoing Collection of interest income on school funds on deposit 889
Interest Technology, classroom supplies, expenses, equipment $2,825.00
Putnam City North Ongoing Sell shoes 988-Step Team Shoes $770.00
Putnam City North Ongoing Sell uniforms 988-Step Team Uniforms $275.00
Putnam City North Ongoing Sweatshirts/Shirts 988-Step
Team Sweats and T-shirts $330.00
Putnam City North Ongoing National Honor Society dues 905-NHS Membership dues and initiations $900.00
Putnam City North October-December Employee/employer
Appreciation Breakfast 861-DECA DECA Breakfast event $2,000.00
Putnam City North September-November Fall Leadership event 861-DECA Registrations $250.00
Putnam City North October
December
May Ticket sales to plays 862-Drama Play expenses $500.00
Putnam City North October-November Talent show ads 931-SUN SUN Activities $300.00
Putnam City North Ongoing Uniform rental 988-Step New uniforms, replacement uniforms $1,100.00
Putnam City North Ongoing Sell bags 988-Step Activities $110.00
Putnam City North November Speech Tournament fees 862-Drama Contest expenses $2,000.00
Putnam City North November Talent show tickets 931-SUN SUN Activities $200.00
Putnam City North Ongoing Art fees (ceramics) 826-Art Ceramic materials and costs of firing $350.00
Putnam City
North Ongoing Class dues 842-Class
Of 2012 Senior brunch $4,500.00
Putnam City
North Ongoing T-shirts 842-Class
Of 2012 Senior brunch $750.00
Putnam City North September-
October T-shirts 938-Cheerleading Nationals
Expenses $500.00
Putnam City North Ongoing Cross Country meet fees 828-Cross Country Supplies and equipment $900.00
Putnam City North Ongoing JV & Varsity Season passes 828-Softball Equipment, supplies and uniforms $252.00
Putnam City North October Eye blacks 861-DECA Supplies $500.00
Putnam City North September-October Swim Suits 828-Swimming Swim Suits $2,000.00
Putnam City North September-October Cookie sales 837-SUN Cancer Fund Drive $5,000.00
Putnam City
North Ongoing Class Dues 843-Class of 2013 Prom, Senior activities $2,500.00
Putnam City
North Ongoing Dues 876-BPA State and national BPA $50.00
Putnam City North September Homecoming Shirts 931-SUN SUN activities $200.00
Putnam City North Ongoing Yearbook sales for donation to students 945-Yearbook Purchasing yearbooks to provide for needy seniors $1,000.00
Putnam City North September-October Staff shirts 945-Yearbook Paying for staff shirts $300.00
Putnam City North October Class T-shirts 845-Class of 2015 T-shirts $1,000.00
Putnam City North Ongoing Selling advertisements 891-Newspaper Offsetting publications costs $1,000.00
Putnam City North September-December Selling business advertisements 945-Yearbook Offsetting publishing costs $3,200.00
Putnam City North Ongoing Selling advertisements 945-Yearbook Offsetting publishing costs $26,500.00
Putnam City North Ongoing Selling Yearbooks and accessories 945-Yearbook Offsetting publishing costs $60,000.00
Putnam City North Ongoing Selling Class dues 845-Class of 2015 Supplies, expenses for class activities $4,000.00
Putnam City North Ongoing Debate Club dues Debate Picture in yearbook $100.00
Putnam City
North November-January 2012 Calendars featuring student photography 891-Newspaper Expenses for newspaper production and classroom supplies $200.00
Putnam City North November-April Bake sale 899-Special Olympics Uniforms, equipment, registration fees $800.00
Putnam City West September-October Sell sweat pants and jackets Class of 2014 Prom, CFD, Class Act
Graduation $300.00
Putnam City West October Garage sale Pom Uniforms, competition expenses $800.00
Putnam City West October Tailgate dinner before Homecoming Pom Uniforms, competition expenses $200.00
Putnam City West September-December Selling snacks during early release Wednesdays Tennis Tournament entry fees $1,500.00
Putnam City West September-October Fall Wood Bat League Baseball Gear, supplies, uniforms $9,000.00
Putnam City West September-October Car Hop at Sonic Girls’ Basketball Spirit packs, Banquet, equipment $900.00
Putnam City West October Selling Halloween candy and crafts Activity
Transitional Work Class Supplies, field trips and activities for special education students $50.00
Putnam City West October-November Selling OU & OSU
T-shirts Girls’
Basketball Equipment, travel expenses
Spirit packs $600.00
Putnam City
West October &
March Pan Dulce La Raza Supplies, activities, trips, scholarships, events, gifts, food $120.00
Putnam City
West October Don’t Come Event Service Learning Donations, supplies, trips, gifts, materials, food, scholarships, events $500.00
Putnam City West October-November Candy sale Computer Club Competitions, community service, classroom projects $100.00
Putnam City
West October World’s Finest Chocolate Band Operating costs $2,500.00
Putnam City West October Envelope stuffing Band Operating costs $3,000.00
Putnam City West October Bake Sale
Halloween FCCLA Blazers, uniforms, meetings, field trips, activities, registration fees $50.00
Putnam City West October Candy sale 896-Latin Club Convention registration & travel, state & national $600.00
Putnam City West October Art auction Art Art supplies, field trips,
Refreshments
Putnam City West October T-shirts La Raza Supplies, activities, trips, scholarships, events, gifts, food $50.00
Putnam City West October Senior hoodies Senior Class of 2012 Senior activities $300.00
Putnam City West October Junior shirts Junior class
2013 Junior activities $150.00
Putnam City West October Sell Okarche Cinnamon Rolls Cheer Uniforms, dues $500.00
Putnam City West November T-shirts Swim Team Entry fees $600.00
Putnam City West December Concern with OK Chorale Drama Play production supplies $1,500.00
Putnam City West May
Need early approval Dance Showcase with Velocity Studio Drama/Dance Play production supplies $2,700.00
Putnam City West May
Need early approval Dance Showcase with Range of Motion Studio Drama Supplies, play production $3,000.00

h. Overnight Travel Requests.
i. Out of State Trips:
1. Putnam City High School wrestlers to New Braunfels, Texas
December 16, 2011.
j. Retirements and resignations as listed on Attachment A.

Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve employment of new personnel as listed on Attachment A. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUMBER 204898710 FOR TRIANGLE A & E.

Tammy West made a motion to approve purchase order number 204898710 for Triangle A & E. Cindy Gibbs seconded the motion. Vote: LoPresto, abstain; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH BRENDA BORROR, CERTIFIED VI TEACHER AND ORIENTATION AND MOBILITY TRAINING SPECIALIST. ($6,000 FROM FEDERAL FUNDS)

Tammy West made a motion to approve contract with Brenda Borror, Certified VI Teacher and Orientation and Mobility Training Specialist. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO SEEK FULL FUNDING FOR THE LARRY DICKERSON EDUCATION FLEXIBLE BENEFIT ALLOWANCE BY JOINING SCHOOLS UNITED FOR FUNDED HEALTH INSURANCE.

Becky Haliburton made a motion to seek full funding for the Larry Dickerson Education Flexible Benefit allowance by joining Schools United for Funded Health Insurance. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, abstain.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUMBER 204954005 TO SCHOOLS UNITED FOR FUNDED HEALTH INSURANCE IN THE AMOUNT OF $10,120.00.

Gail LoPresto made a motion to approve purchase order number 204954005 to Schools United for Funded Health Insurance in the amount of $10,120.00. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, abstain.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH FLIPPEN GROUP FOR CAPTURING KIDS’ HEARTS TRAINING NOVEMBER 29 – December 1, 2011. ($21,800.00)

Tammy West made a motion to approve contract with Flippen Group for Capturing Kids’ Hearts training November 29 – December 1, 2011. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO RENEW LEASE AT SPRINGDALE EARLY CHILDHOOD CENTER.

Cindy Gibbs made a motion to renew lease at Springdale Early Childhood Center. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #12 – SUPERINTENDENT’S REPORT.

• Seventy-five students from Putnam City high schools earned the designation of AP Scholar from the College Board in recognition of their exceptional achievement on college-level Advanced Placement Program (AP) Exams taken last spring. About 18% of more than 1.9 million high school students who took AP Exams performed at sufficiently high levels to merit recognition of AP Scholar.

Students took AP Exams in May 2011 after completing challenging college-level courses at their high schools. Most of the nation’s colleges and universities award credit, advanced placement or both based on successful performance on the exams.

The College Board recognizes several levels of achievement based on the number of year-long courses and exams.

AP Scholar with Distinction
Eleven students from Putnam City North, two students from Putnam City West, and two students from Putnam City High earned AP Scholar with Distinction recognition, granted to students who receive an average grade of at least 3.5 on all AP exams taken and grades of 3 or higher on five or more of these exams on full-year courses.

AP Scholar with Honor
Ten students from Putnam City North, one student from Putnam City West, and three students from Putnam City High earned AP with Honor status. AP Scholar with Honor is granted to students who receive an average grade of at least 3.25 on all AP exams taken and grades of 3 or higher on four or more of these exams on full year courses.

AP Scholar
Twenty-six students from Putnam City North, 13 students from Putnam City West, and 7 students form Putnam City High earned recognition as an AP Scholar, granted to those students who receive grades of 3 or higher on three or more AP exams.

Research consistently shows that AP students who score a 3 or higher on AP exams (based on a scale from 1 to 5, with 5 being the highest) typically experience greater academic success in college and have higher graduation rates than students who do not participate in Advanced Placement Programs.

The district offers 20 different AP courses for our students. Congratulations to all!

• Spencer Cornelius of Putnam City North High School is one of more than 1600 African American high school seniors across the nation and nine in Oklahoma to be named a National Achievement Program semifinalist. Spencer now has an opportunity to continue in competition for about 800 Achievement Scholarship awards, worth some $2.4 million, that will be offered next spring for college undergraduate study. The program is sponsored by the National Merit Scholarship Corporation which also conducts the National Merit Scholarship Program. Congratulations to this fine student!
• The district is hosting a Bullying Prevention program tomorrow evening at Capps Middle School. The program will begin at 6:00 p.m. with a general presentation in the auditorium. This will be followed by breakout sessions at 6:40 p.m. and 7:15 p.m. Participants will learn what bullying is and how to recognize the signs of bullying. They will also learn how to report incidents to school officials and how school personnel investigate reported bullying incidents. A breakout session on cyber bullying is also being offered.
• The district is pleased to announce the receipt of almost $240,000 in an Americorps grant to hire Americorps members to assist in after school programming at district schools. We are pleased again to be utilize these wonderful resources to enhance the after school experiences for our learners. I would like to extend a special note of thanks to Nancy Sharrock and Melinda Points from the Oklahoma Community Service Commission for their work and support in making this possible
• As you know, the annual Cancer Run/Walk is scheduled for Saturday, November 19. We do appreciate all of the school staff, students, and families who make this such a successful event. Online registration is open at this time.

ITEM #13 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto thanked participants of the Cancer Fund Drive. She said she was amazed with what has been done at Apollo Elementary. She thanked Barbara Crump for her presentation and for her energy in helping develop and host the adult education programs at Apollo Elementary.

Cindy Gibbs said she was diagnosed with cancer 16 years ago and had a year of chemotherapy. She thanked school personnel for taking care of families touched by cancer.

Tammy West thanked those who gave to the Cancer Fund Drive and for helping hurting people affected by cancer. She thanked Barbara Crump for her presentation and all the hard work she does on the adult education programs at Apollo Elementary. Mrs. West said she was impressed by the Site Improvement Presentations and all the hard work that goes into them. She thanked Gail LoPresto for encouraging Board Members to go to the District VI meeting.

Becky Haliburton told Barbara Crump that she was inspired by her dedication to adult education programs at Apollo Elementary. She thanked Stephanie Treadway and other committee members of the Cancer Fund Drive. Mrs. Haliburton said the drive teaches kids the value of giving back. She said she received positive feedback from a teacher praising building principal, staff and students. Mrs. Haliburton also said she was pleased with a newspaper article regarding district students’ philanthropic activities.

Mark Bledsoe also said he attended the Site Improvement Presentations. He thanked Stephanie Treadway for the time and energy she spends directing the Cancer Fund Drive. Mr. Bledsoe thanked the Foundation for the passion they have for helping district students and teachers.

ITEM #14 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Becky Haliburton made a motion at 5:35 p.m. to adjourn the meeting. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Bledsoe, aye.

REGULAR BOARD OF EDUCATION MEETING
October 17, 2011

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 17, 2011 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 14, 2011 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Mark Bledsoe, president; Becky Haliburton, vice-president; Gail LoPresto and Tammy West, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others. Cindy Gibbs was absent.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – PATTY BALENSEIFEN.

Western Oaks Middle School Principal Patty Balenseifen, gave the Inspirational Message, Moment of Silence and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORTS:

 PRESENTATION ON AFTER SCHOOL CLUBS – WESTERN OAKS MIDDLE SCHOOL PRINCIPAL PATTY BALENSEIFEN AND CAPPS MIDDLE SCHOOL PRINCIPAL DIANA LEBSACK

Capps Middle School and Western Oaks Middle School have started about 30 After
School Clubs for students this year. The clubs help students find friends and activities
that match their interests and develop talents. The clubs also give students and
teachers additional ways to build relationships and keep students productively involved.

 BUDGET PRESENTATION – EXECUTIVE DIRECTOR OF FINANCE SHANNON MEEKS
FY12 General Fund

Fund Balance, July 1, 2011 $16,366,331
Lapsed Encumbrances 672,964
Budgeted Revenues:
Local $ 33,241,660 28%
County 4,480,000 4%
State 64,080,453 55%
Federal 14,667,299 13%
Other 695,570 1%
Total 117,164,982
Budgeted Expenditures:
Personal Services $106,545,929 88%
District Overhead 4,148,607 3%
Departmental 3,536,177 3%
Teacher/School 1,185,049 1%
State and Federal (non-salary) 6,139,341 5%
Total 121,555,103
Fund Balance, Budgeted, June 30, 2012 $ 12,649,174
ITEM #3 – PUBLIC HEARING ON THE PROPOSED 2011-2012 BUDGET.

ITEM #4– PUBLIC PARTICIPATION.

There was no public participation.

ITEM #5 - CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a. Minutes for Regular Board Meeting October 3, 2011.
b. Financial report and bimonthly bills for purchase order numbers 203053117
through 205449540 for the time period September 27 – October 11, 2011
inclusive for the 2011-2012 school year with the exception of purchase order
number 205376092 for Triangle A & E.
c. School Activity Fund Subaccount Request List.
d. School Activity Fund Transfer List.
e. Declaration of Obsolete and/or Surplus Items.
f. Fundraisers.
School Date Proposed Activity Fund Money Used For Estimated Profit
Coronado November Pizza Dinner Fifth Grade Fifth grade misc. supplies, field trips, end of year activities $250
Downs October Candy Gram Sales Special Ed. Registration and room/board for special Olympics $500
Harvest Hills November – February Candy Gram Sales Cancer Research PC Cancer Drive and expenses needed for the drive $1,500
Hilldale Ongoing Smencil Sales (pencils with smells) General Student rewards, office supplies, etc. $225 per case
Kirkland November-May Yearbook Sales Yearbook Yearbooks and expenditures for the school $200
Northridge November Craft Fair Cancer Fund Donation to OMRF $500
Overholser November Book Fair, Author Visit Media Center Books, materials, etc. for use in Media Center $1,000
Rollingwood November Fall Individual Picture Retakes Pictures Office and classroom activities, equipment, materials and supplies $50
Tulakes November Fall Individual Pictures Picture Commission Office expenses, postage, forms, name badges. Expenses for outdoor garden and classroom $600
Western Oaks November Turkey Bingo / Carnival Night Turkey Bingo Educational supplies, items needed for faculty meetings, furnishings, improvements, field trips, etc. $5,000
Will Rogers November Pictures with Santa Cancer Fund Donation to OMRF $1,000
Smart Start October- November T-Shirt Sales General Field trips, classroom and office supplies, etc. $200
Ongoing Childcare Wildcat Clubhouse Student and teacher instructional needs $10,000
Windsor Hills October Bookfair Media Replace of purchase new books for the Media Center $1,000
Windsor Hills October School Pictures / Yearbook Sales Pictures Items on the approved expenditure list $800
Cooper Ongoing Selling candy PEAK Classroom and project supplies $500.00
Mayfield October Carnival Student Council End of the year trip, philanthropy projects, Cancer Drive $2,500.00
PC Administration Ongoing Selling advertising, soliciting donations 828 – Athletics Improving and increasing athletic opportunities in the District and purchasing equipment, uniforms and field maintenance $20,000.00
PC High October Senior Night T-shirts Leadership Fall ball $200.00
PC High October Bake sale during lunch JV Cheer Uniforms and jackets $100.00
PC High October OSU vs. OU
Bedlam T-shirt sales Girls Basketball Basketball programs $1,500.00
PC High October Cheerleading camp for young girls Varsity Cheer Cheer supplies, uniforms and craft projects $1,500.00
PC High October World’s Finest Chocolate Orchestra Transportation, contest fees, concert expenses, music $3,000.00
PC High October-November Sell Holiday Evergreens 858 – Crafts Supplies, resource enrichment $1,000.00
PC High October Sell Beef Sticks and popcorn TSA Leadership activities and registrations for conferences $138.00
PC North Ongoing Membership Dues 873 – Teen Leadership Club Club expenses and supplies $100.00
PC North October Sell T-shirts 896 – Latin Club Cost of T-shirts $700.00
PC North October Latin Club dues 896 – Latin Club Dues and JCL membership $250.00
PC North October-November Registration fees 945 – Yearbook Fall Media Monday $525.00
PC North October-December Game Day T-shirts Boys Basketball Cost of T-shirts $2,500.00
PC North October-November Sale of Season Passes Boys Basketball Basketballs, practice gear, equipment $1,000.00
PC North October Staff T-shirts 934 – Panther Pals Purchase of shirts only 0
PC North Ongoing Gate sales Wrestling Pay for supplies and officials $500.00
PC North November-December Chick-fil-A Dinner Event 861 – DECA Raising money for Muscular Dystrophy association $500.00
PC North November-December Buffalo Wild Dinner Wings event 861 – DECA Raising money for Muscular Dystrophy $500.00
PC North November-December Johnny Carino’s Dinner event 861 – DECA Raising money for Muscular Dystrophy $500.00
PC North November OU Classics Day 896 – Latin Club Registration for OU Classics Day, substitute for bus driver $500.00
PC North Ongoing Donations Tech Ed TSA registration, shirts, robotics registrations, food, supplies, equipment $300.00
PC North Ongoing Student projects Tech Ed Student project supplies, equipment, TSA registration, LASER supplies $200.00
PC North Ongoing TSA dues Tech Ed Registration, supplies, equipment $200.00
PC North Ongoing Supplies Tech Ed Student project supplies, equipment $200.00
PC North Ongoing Color printing/copies 931-SUN Activities $100.00
PC North Ongoing Registration Tech Ed TSA local, state and national registration $200.00
PC North Ongoing NYC Theatre Trip payments 862 – Drama NYC Theatre Trip expenses $20,000
PC North November Step Showcase Admission 988 – Step New uniforms and boots $600.00
PC North December-February Gate receipts for V and JV Basketball Boys Basketball Paying officials, security and general operating expenses $12,000.00
PC North December-February Gate receipts for 9th & 10th Basketball Boys
Basketball Paying officials, security and general operating expenses $2,000.00
PC West October Sell Soccer Clothes Boys Soccer Uniforms $2,500.00
PC West November-December Auction of custom painted shoes Art Club Field trips, art supplies $200.00
PC West November OK Youth Orchestra Concert Drama Play production $600.00
PC West November Selling freshmen T-shirt Freshmen Class Class activities $200.00
PC West November Baked Potato lunch for teachers FCCLA Blazers and uniforms, activities, meetings, field trips, registration fees $100.00
PC West November-December Blue & Gold Sausage Band Operating costs $500.00
PC West November Spaghetti Dinner Service Learning Donations, supplies, trips, gifts, materials, scholarships, food, events $500.00
PC West November Talent Show Student Council Spirit items, leadership training $300.00
PC West December Holiday Craft Show Transitional Work Class Activities for Special Ed students, supplies, field trips $200.00
PC West December Sell Tamales LaRaza Supplies, activities, trips, scholarships, events, gifts, food $200.00
PC West December Snowman Poop Service Learning Donations, supplies, trips, gifts, materials, food, scholarships, events $200.00
PC West December Sell candy Service Learning NCLR Conference $1,500.00
PC West December Candy/Cookie Grams Service Learning NCLR Conference $200.00
PC West April OK Youth Orchestra Presentation Drama Supplies $775.00

g. Overnight Travel Requests.
h. Out of State Trips:
1. Putnam City High School DECA students to Dallas, Texas
November 22, 2011.
2. Putnam City High School BPA students to Dallas, Texas
December 2, 2011.
3. Putnam City West boys’ basketball team to Wichita Falls, Texas
November 5, 2011.
i. Retirements and resignations as listed on Attachment A.

Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve employment of new personnel as listed on Attachment A. Becky Haliburton seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUMBER 205376092 FOR TRIANGLE A & E. ($150.00 from 12-11)

Becky Haliburton made a motion to approve purchase order number 205376092 for Triangle A & E. Tammy West seconded the motion. Vote: LoPresto, abstain; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE BOARD MEETING DATES AND TIMES FOR 2012.

Board Meetings for 2012

DATE TIME PLACE

Monday, January 9, 2012 5:00 p.m. Administration Bldg.
Monday, January 23, 2012 5:00 p.m. 5401 NW 40th, OKC
Monday, February 6, 2012 5:00 p.m. (Same for all meetings)
Tuesday, February 21, 2012 5:00 p.m.
Monday, March 5, 2012 5:00 p.m.
Monday, April 2, 2012 5:00 p.m.
Monday, April 16, 2012 5:00 p.m.
Monday, May 7, 2012 5:00 p.m.
Monday, May 21, 2012 5:00 p.m.
Monday, June 4, 2012 5:00 p.m.
Monday, June 25, 2012 5:00 p.m.
Monday, July 9, 2012 5:00 p.m.
Monday, July 23, 2012 5:00 p.m.
Monday, August 6, 2012 5:00 p.m.
Monday, August 20, 2012 5:00 p.m.
Tuesday, September 4, 2012 5:00 p.m.
Monday, September 17, 2012 5:00 p.m.
Monday, October 1, 2012 5:00 p.m.
Monday, October 15, 2012 5:00 p.m.
Monday, November 5, 2012 5:00 p.m.
Monday, November 19, 2011 5:00 p.m.
Monday, December 3, 2011 5:00 p.m.

Tammy West made a motion to approve Board Meeting Dates and Times for 2012. Gail LoPresto seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RESOLUTION FOR THE PUTNAM CITY SCHOOL DISTRICT ANNUAL ELECTION TO THE OKLAHOMA COUNTY ELECTION BOARD.

Gail LoPresto made a motion to approve Resolution for the Putnam City School District Annual Election to the Oklahoma County Election Board. Tammy West seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PUTNAM CITY BOARD ELECTION DISTRICTS.

Becky Haliburton made a motion to approve Option 2 on revised Putnam City Board Election Districts. Tammy West seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MUTUAL COOPERATION AGREEMENT WITH OKLAHOMA COUNTY AND HILLDALE ELEMENTARY. ($8,000 FROM 39-070 AND $21,000 FROM HILLDALE ACTIVITY ACCOUNT)

Gail LoPresto made a motion to approve Mutual Cooperation Agreement with Oklahoma County and Hilldale Elementary. Tammy West seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REQUEST FOR MAPS FUNDS TO SUPPLEMENT FOR THE PURCHASE OF FOUR SPECIAL NEEDS BUSES. ($150,000 FROM 24-296)

Tammy West made a motion to approve request for MAPS funds to supplement for the purchase of four special needs buses. Becky Haliburton seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER TO J. L. WALKER CONSTRUCTION FOR IMPROVEMENTS AT PUTNAM CITY NORTH HIGH SCHOOL. ($106,500 FROM 21-195)

Becky Haliburton made a motion to approve Change Order to J. L. Walker Construction for improvements at Putnam City North High School. Tammy West seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER TO SILVERCLIFFE CONSTRUCTION FOR IMPROVEMENTS AT PUTNAM CITY WEST HIGH SCHOOL. ($24,000 FROM 21-281)

Tammy West made a motion to approve Change Order to Silvercliffe Construction for improvements at Putnam City West High School. Becky Haliburton seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DEREGULATION APPLICATION REQUEST.

Becky Haliburton made a motion to approve deregulation application request. Tammy West seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #16 – SUPERINTENDENT’S REPORT.

• Twenty-two Putnam City high school students earned spots in East Central Oklahoma Choir Directors’ Association Honor Choir following auditions on October 3 at Oklahoma Baptist University in Shawnee. Students selected to the honor choir will take part in a music festival Monday, November 7, and Tuesday, November 8, culminating in a free public concert at 7:30 p.m. on Tuesday at the Scottish Rite Temple in Guthrie, 900 East Oklahoma Avenue.

• There was a Junior Achievement sponsored Investment Challenge conducted at SNU recently. Each of our high schools sent teams to learn of the practices and characteristics used by investors. Teams from all three district high schools participated in this competitive event. We do appreciate all of the sponsors and students who participated in this activity.

• The elementary soccer season concluded this past Saturday with a district wide tournament. Over 900 elementary students participated in this fall’s season. We do extend our collective gratitude to the students, coaches, and others who worked to provide these wholesome activities for our elementary students.

• Congratulations to Putnam City North’s one-act play cast and crew for winning second place at regionals and qualifying for state competition. Extra kudos goes to the technical crew for winning first place and to Diyahna Lewis, Brent White, and Rylee Flowers for being selected to the regional All-star Cast. The student director of the play is Kendall Haliburton.

• As many may know, Anne Guevara, longtime orchestra teacher at Putnam City West High School and director of the The Silver Strings of Putnam City, will be honored with the prestigious Governor's Arts in Education Award during a special ceremony at 4 p.m. Tuesday, November 15, in the 4th floor rotunda of the State Capitol. The Governor's Arts in Education Award recognizes an individual, organization, school or group for outstanding leadership and service in the arts benefiting youth and/or arts in education. In addition to her duties at PCW and with Silver Strings, Anne is the orchestra instructor at Windsor Hills Elementary and Western Oaks Elementary, assists at Mayfield Middle School and Western Oaks Middle School, and serves as department chair for the Putnam City Schools Orchestra program. Congratulations to Anne Guevara, recipient of the Governor's Arts in Education Award.

• Putnam City is one of two districts in Oklahoma and 43 districts across the country to be awarded a grant from the U.S. Department of Education to expand counseling services. The terms of the grant require that school districts use funds to support counseling programs in selected elementary or secondary schools. Specifically, the grant will aid schools in hiring qualified licensed counselors, social workers, psychologists or other qualified mental-health professionals with the goal of expanding the range, availability, quantity, and quality of counseling services. The district will receive approximately $398,000 a year for three years, or nearly 1.2 million dollars in total, to add counseling and related services for students at Hilldale Elementary, Tulakes Elementary, Wiley Post Elementary, Putnam City West High School and Putnam City Academy. The counselors and other professionals hired with grant funds will spend most their time in direct service to our children and families providing school-wide education programs, small group work and individual intervention. We were notified of this grant on October 4 and have been working on the initial requirements of the grant and the recruitment of personnel including a project director. Specials thanks are extended to Karla Finnell, former grant writer in the district, who prepared and submitted this grant application in February of 2010 as well as to Lynn Johnson, principal at Hilldale and Melanie Pealor, assistant principal at PCW, who have volunteered to be our interim lead representatives. The potential impact for our kids and families is truly exciting to contemplate.

• It is also my pleasure to report that Mr. Bob Melton, Science Curriculum Specialist, has been re-elected to the position of Secretary/Treasurer of the National Association of Biology teachers. We appreciate Bob’s leadership.

ITEM #17 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto thanked Shannon Meeks for the Budget presentation. She also thanked Patty Balenseifen and Diana Lebsack for their presentation on After School Clubs. Mrs. LoPresto said she was pleased to hear that Anne Guevara is being honored with the Arts in Education Award. She was also pleased that Bob Melton was elected as an officer in a national organization.

Tammy West praised the After School Clubs at Capps Middle School and Western Oaks Middle School. She thanked the teachers for volunteering their time. She congratulated Anne Guevara for her honor. Mrs. West said she enjoyed the visit to Ombudsman and said the program made a powerful impact on students.

Becky Haliburton thanked Shannon Meeks for his hard work on the 2012 Budget. She said it was nice to be contacted by auditors as part of the audit process. Mrs. Haliburton congratulated Lynn Johnson and Hilldale, and thanked the donor for the funds to construct a track. She also expressed her thanks to Oklahoma County officials who agreed to help with the project.

Mark Bledsoe thanked Shannon Meeks for his excellent Budget presentation. He also thanked Patty Balenseifen and Diana Lebsack for the presentation on After School Clubs. Mr. Bledsoe encouraged the community to eat at the new Hideaway Pizza on Memorial Road on Tuesday, October 25, because all proceeds that day go to Harvest Hills Elementary. He said he enjoyed attending the elementary soccer tournament on Saturday.

ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was none.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 6:15 p.m. to adjourn the meeting. Tammy West seconded the motion. Vote: LoPresto, aye; West, aye; Haliburton, aye; Bledsoe, aye.