May 2011 Board Minutes

REGULAR BOARD OF EDUCATION MEETING
May 2, 2011

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 2, 2011 at 6:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, April 29, 2011 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Mark Bledsoe, president; Becky Haliburton, vice-president; Gail LoPresto, Tammy West and Cindy Gibbs, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – DIANA LEBSACK.

Diana Lebsack gave the Inspirational Message and Pledge of Allegiance.

ITEM #2– INFORMATION AND STAFF REPORTS:

 REVIEW OF COMPREHENSIVE LOCAL EDUCATION PLAN (CLEP) PRESENTATION – DR. JOE PIERCE

Dr. Joe Pierce, Executive Director of Curriculum, gave a review of the Comprehensive Local Education Plan (CLEP). The original goals were written for the 2009-10 school year prior to the State Board of Education’s resetting of cut scores and the state’s API scale late in 2009. Since the most recent state mandated testing results reflect the new scores, it is only possible to compare the District’s scores against the state averages. Therefore, the annual review of the CLEP plan was conducted in April 2011. During this revision cycle, the committee updated the Plan to reflect the new cut scores and to reset district goals. Listed below are the district’s specific, annual, measurable objectives for continuous and substantial progress by each sub-group of students.
 For the 2011-12 school year, the district’s Reading/Language Arts API score in the “All” category will increase from 1040 to 1070 as measured on the District Accountability Data Report.
 For the 2011-12 school year, the district’s Mathematics API score in the “All” category will increase from 1078 to 1100 as measured on the District Accountability Data Report.
 Students graduating from high school within four years will increase from 86.3% to 90% at the end of 2012.
 Student attendance rate will increase from 93.3% to 96% by the end of 2012.
According to state law, each Oklahoma school district is to adopt a new six-year CLEP on or before May 15. A CLEP committee of parents, curriculum specialists, and school and district administrators developed the plan.

 RENZULLI LEARNING PILOT PROJECT – DR. JOE PIERCE

Dr. Pierce gave a presentation on expansion of the use of Renzulli Learning Systems to include all Title 1 elementary and middle schools for the 2011-2012 school year. The Renzulli Learning System is based on the idea that differentiating curriculum and instructional style leads to improvements in student achievement, creativity, engagement and attitudes toward school. To provide the differentiation, students fill out a student profile of what their interests are and how they learn. The learning system then creates individual student profiles with hundreds of activities, virtual field trips, projects and more that fit each student’s interest and learning style.

Students can log in anywhere and work through activities. Parents can log in too, to see what their children are learning and doing. The program was tested this year at Arbor Grove Elementary, Central Elementary and Capps Middle School. Administrators at all three schools report the program was successful and recommend expansion of the program. The $73,500 cost of the program expansion will be paid for through federal stimulus funds.

ITEM #3 – PUBLIC PARTICIPATION.

James Shields, Putnam City alumni, spoke to the Board regarding the 100th year anniversary of Putnam City.

Larry Brown, Department of Human Services, spoke to the Board about the need for Foster parents.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a. Minutes for regular board meeting April 18, 2011.
b. Financial report and bimonthly bills for beginning purchase order
numbers 111425094 and 108390005 through 112888092 for
April 12-26, 2011 inclusive for the 2010-2011 school year.
c. Activity Fund Cash Summaries.
d. Activity Fund Transfers including Wiley Post Elementary, Putnam City
High School, Putnam City North and Putnam City West.
e. Obsolete and/or Surplus Items.
f. Secondary Fundraisers.
Secondary Fund Raisers
Board of Education Meeting
May 2, 2011
School Date Proposed Activity Fund Money Used For Estimated Profit/Deposit
Putnam City North June Sonic Car Hop Panther Pals Leadership Retreat, group leader supplies, treats, miscellaneous items $500.00
Putnam City
North July/August Sonic Car Hop Panther Pals Supplies for activities, events for school year $500.00


g. Overnight Travel Requests.
h. Out of state trips:
1. Putnam City North Debate Team to Dallas, Texas June 13-18, 2011.
2. Putnam City Silver Strings students to Galveston, Houston and Corpus
Christi, Texas May 29 through June 3, 2011.
i. Retirements and resignations as listed on Attachment A.

Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

Gail LoPresto said it was sad to see Dr. Don Wentroth’s name on the resignation list. She said she will miss him and wished him the best.

ITEM #5 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve employment of new personnel as listed on Attachment A. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISIONS TO POLICY EH – STUDENT CONDUCT.

Gail LoPresto made a motion to approve revisions to Policy EH – Student Conduct. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISIONS TO POLICY BM – CIVIL RIGHTS POLICY.

Tammy West made a motion to approve revisions to Policy BM – Civil Rights. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR RENZULLI LEARNING SYSTEMS. ($73,500 FROM 516 – TITLE 1 STIMULUS)

Cindy Gibbs made a motion to approve contract for Renzulli Learning Systems. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MEMO OF UNDERSTANDING WITH COMMUNITY ACTION HEAD START.

Tammy West made a motion to approve Memo of Understanding with Community Action Head Start. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AMENDMENT TO THE CONTRACT APPROVED JULY 6, 2010 WITH THE BOARD OF REGENTS OF THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER.

Tammy West made a motion to approve amendment to the contract approved July 6, 2010 with the Board of Regents of the University of Oklahoma Health Sciences Center. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST/BEST BID FROM HUNTER MECHANICAL FOR GEOTHERMAL MECHANICAL UPGRADES AT WILL ROGERS ELEMENTARY. ($1,266,415.00 FROM 71-259, 21-259)

Cindy Gibbs made a motion to approve the lowest/best bid from Hunter Mechanical for Geothermal Mechanical upgrades at Will Rogers Elementary. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #12 – SUPERINTENDENT’S REPORT.

• I wish to begin the evening’s report with heartfelt congratulations and appreciation to the Putnam City Schools Foundation for a marvelous banquet and recognition ceremony last Thursday evening. It was a most enjoyable evening. With over 400 in attendance, it was another confirming demonstration of the fact that so many in the community invest their energy in support of the school district and it’s kids. The most recent inductee, Bryan White, moved us all with his expressions of appreciation to his family and to the school district. Again, thanks to all for a marvelous evening.
• I would like to extend our congratulations to our ELL students and to all of our teaching staff, specialists, building leadership and support personnel for their work with the district’s English Language Learners. We just received notice that the district met all three factors that determine success on Annual Measurable Achievement Objectives. The three factors are:
1. Yearly progress in learning English,
2. Attainment of English language proficiency (ELP) on Assessing Comprehension and Communication in English State-to-State for English Language Learners and
3. Adequate Yearly Progress in English-language arts and mathematics.
Congratulations to all for a job well done.
• Eleven 7th grade students from Putnam City middle schools who took the ACT college entrance exam as part of the Duke Talent Identification Program qualified for State Recognition honors based on their scores. State Recognition ceremonies honor 7th graders who have earned scores equal to or better than approximately half of the college-bound juniors and seniors who took the entrance exam. District honorees are:
Ji Hyuck (Ryan) Choi, Capps Middle School
Agnes (Kim) Pham, Capps Middle School
Brianna Stevens, Capps Middle School
Alexander Baron, Cooper Middle School
Nicole Leon Elvir, Cooper Middle School
Keandra Wiggins, Cooper Middle School
Donovan Heusman, Hefner Middle School
Austin Parker, Hefner Middle School
Kali Roberson, Hefner Middle School
Braden Skaggs, Hefner Middle School
Lauren Skaggs, Hefner Middle School
The district students will be honored along with other Oklahoma State Recognition Winners later this month at a special ceremony in Tulsa.
• Congratulations to Ryan Bates, a Putnam City North ninth grade student, for winning the zone level Optimist Club oratory competition. In this year’s competition, students were to write and deliver an oration about what they would address first if they were leader of the free world. Ryan wrote his speech about how and why he would address education first. On May 21, Ryan will take part in district competition conducted at SNU.
• Two Putnam City North students fared well at the state speech and debate tournament conducted at OU in mid-April. Jeremy Allen placed third in domestic extemporaneous speaking and Magen Eissenstat placed second in original oratory. Congratulations to these fine students.
• Mobin Koohestani, a junior at Putnam City North, won the West Oklahoma District National Forensic League Student Congress competition last month. The competition was conducted at Bishop McGuiness High School with schools from all across the state involved. Mobin will move on to compete at the National Student Congress competition to be held in Dallas in mid-June.
• Five Putnam City students won awards in the 2010-2011 Oklahoma PTA Reflections contest. The PTA Reflections Program annually provides opportunities for students to express themselves and to receive positive recognition for their artistic efforts. Award winners are:
Primary Division: Piper Bush, Dennis Elementary, in Visual Art
Intermediate Division: Hannah Harberson, Downs Elementary, in Literature
Devon Eckley, Downs Elementary, in Music Competition
Senior Division: Matthew Hester, PCN, in Film/Video Production
Claire Meyers, Putnam City North, Photography
• Congratulations to Hefner Middle School’s Spring Knowledge Master Team. These students competed with over 600 other teams and placed first in Oklahoma competition and ranked 71st among all national and international teams. In this online competition, these eighth grade students correctly answered 179 of 200 questions. Team members are Dylan Rodolf, Austin Bennett, Jacob Jameson, Angela Nwanko, Jordan McAfee, Arman Rahman, Duncan Snook, Danielle Jago, Akriti Jalla, Daniel Taylor, Richard Lynch, Jordan McCoy, Michael Klaver, Jackson Jandreau, Michael Le, Michael Moore, and Teril Wilson. Congratulations to these fine students and coaches Barbara Fowler and Jacque Peschka.
• As you have seen over the past few board meetings, we are having some wonderful educators declare their intentions to retire from the profession. We do indeed wish them well in whatever they might choose to do following their educational career. In that regard, we do wish to plan to honor our retirees on May 16 at a reception immediately preceding the board agenda. Best wishes to all of the district’s retirees!
• I would close with a reminder about the district’s visual and performing arts festival scheduled for Saturday, May 7, at Putnam City North High School from 10 a.m. until 4 p.m. The festival will be conducted in the commons area at Putnam City North and will feature hundreds of pieces of art created by district students as well as performances by district vocal music groups, dance troupes, orchestras and bands. It is a most impressive event and I hope that many of you will be able to attend.
ITEM #13 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto said she enjoyed the band, choir and orchestra event that included 130 students at Mayfield Middle School. She said the event gets better every year and was well attended. Mrs. LoPresto thanked Caroline Gist, John Limber, Dondra Floresca and others for the work put in to make the Foundation Banquet a success. She welcomed Steve Stark, a Putnam City High School student working on his Boy Scout Eagle Scout badge. Mrs. LoPresto said she would miss Dr. Don Wentroth, saying he has been very innovative as an educator and acts quickly and effectively to help students who need help. She said many district students were honored at the State Superintendent’s Arts Awards of Excellence in Guthrie last week. Mrs. LoPresto also said she appreciated the efforts of Eric Winkle and district teachers who volunteered at the Oklahoma City Arts Festival.

Cindy Gibbs thanked Caroline Gist for the wonderful Foundation Banquet. She thanked an Oklahoma University journalism student, a graduate of Putnam City North, for attending the meeting. Mrs. Gibbs said she learned a lot at a recent workshop for school board members. She said she is enjoying visiting schools.

Tammy West also praised the education leadership of Dr. Wentroth saying he is quick and effective in solving problems. She said the new Wall of Fame Member Bryan White is very inspirational. Mrs. West said she enjoyed the Thunder Bus appearance for special needs students at Putnam City West.

Mark Bledsoe thanked Diana Lebsack for her inspirational message.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF DISTRICT ATHLETIC DIRECTOR POSITION AND JOB DESCRIPTION, AND DISCUSSION OF SMART START ADMINISTRATOR/COORDINATOR AND JOB DESCRIPTION PURSUANT TO 25 O.S. §307 (B)(1)

Becky Haliburton made a motion at 6:50 p.m. to enter into executive session for the purpose of discussion of District Athletic Director position and job description, and discussion of Smart Start Administrator/Coordinator and job description pursuant to 25 O.S. §307 (B)(1). Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Becky Haliburton made a motion at 7:55 p.m. to return to open session and request the Board Clerk to record the minutes of the executive session. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

MINUTES OF EXECUTIVE SESSION: Board members Cindy Gibbs, Gail LoPresto, Tammy West, Mark Bledsoe, and Becky Haliburton; Superintendent Paul Hurst; Executive Director of Human Resources Dr. April Grace; Assistant Superintendents Sue Kuntze and Dr. Melani Mouse met in executive session for the purpose of discussion of District Athletic Director position and job description, and discussion of Smart Start Administrator/Coordinator and job description pursuant to 25 O.S. §307 (B)(1).

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DISTRICT ATHLETIC DIRECTOR JOB DESCRIPTION.

Tammy West made a motion to approve District Athletic Director job description. Becky Haliburton seconded the motion. Vote: LoPresto, nay; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SMART START ADMINISTRATOR/COORDINATOR JOB DESCRIPTION.

Gail LoPresto made a motion to approve Smart Start Administrator/Coordinator job description. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 7:56 p.m. to adjourn. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.



ITEMS OF INFORMATION:
• Title I information for Putnam City High School and Lake Park Elementary
• Review of District CLEP
(Comprehensive Local Education Plan)


REGULAR BOARD OF EDUCATION MEETING
May 16, 2011

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 16, 2011 at 6:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 13, 2011 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Mark Bledsoe, president; Becky Haliburton, vice-president; Gail LoPresto, Tammy West and Cindy Gibbs, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – DR. APRIL GRACE.

Dr. April Grace gave the Inspirational Message and Pledge of Allegiance.

ITEM #2– RECOGNITION OF RETIRING PERSONNEL – DR. APRIL GRACE.

Dr. Grace recognized five support employees and 42 certified employees who are retiring this year. They are: Elizabeth Bailey, Marilyn Barta, Carolyn Behrens, Judith Berger, Debra Berry, Brenda Borror, David Brainard, Elaine Burnett, Jennifer Burris, Janice Chadwick, Susan Cromer, Susan Emig, Christy Evans, Ronald Faircloth, Tom Ferenich, Annette Fisher, Barbara Fowler, Paula Garrett, Grace Gibby, Janell Greear, Deborah Hamilton, Donna Hansen, Deborah Harris, Bruce Hubbard, William Jones, Linda Kaspereit, Nancy Kersey, Pam King, Jennetta Koester, Joyce Lackey, Carol Lingreen, Beth Manning, Dianne Mathis, Deborah McGlohon, Julie Merideth, Roberta Orza, Rhonda Painter, Miriam Parkerson, Margaret Purifoy, Peggy Rooks, Beth Rucker, Marilyn Schiffner, Ellen Stiles, Tryce Tate, Gail Tillett, Claudia Vest, Nan Weller.

ITEM #3 – RECOGNITION OF OUTSTANDING SUPPORT STAFF AND GOLDEN APPLE AWARD WINNERS.

Two Putnam City employees were honored with Outstanding Support Staff awards for the vital roles they play in the mission and operation of the district schools. Caroline Gist and Foundation members recognized Pat Woods, Secondary Schools Regional Manager for Buildings and Grounds, and Yunior Mendez, Building Site Manager at Capps Middle School.

Patty Balenseifen, Chairman of the Golden Apple Committee, along with Putnam City Foundation members presented Golden Apple Award winners for 2011. Receiving awards were Gary “Papa Gary” Davis, Wiley Post Elementary School Playground Assistant; Ralph Hodge Mayfield Middle School Principal’s Secretary; John Jensen, Putnam City West High School Athletic Director, Head Football Coach; Melissa Meek, Tulakes Elementary School 5th grade teacher; and Fern Melton, Western Oaks Middle School Speech Pathologist.

Each honoree received a check for $200. The honors are given each year to employees and volunteers who promote excellence in education.

ITEM #4 – CHILD NUTRITION PRESENTATION – JIM HOOPER.

Jim Hooper, Executive Director of Buildings and Grounds, presented information to the board on new laws concerning the School Lunch Pricing.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REQUIRED CHANGES TO FULL PRICE MEALS.

Becky Haliburton made a motion to approve required changes to full price meals. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #6 – PUBLIC PARTICIPATION.

Laura Murphy, a Putnam City parent, spoke to the Board about the policy of Harvest Hills Elementary students going to middle school at Cooper Middle School. She thinks they should be able to attend Hefner Middle School.

ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

a. Minutes for regular board meeting May 2, 2011.
b. Financial report and bimonthly bills for beginning purchase order
Numbers 112473094 and 112361092 through 112903338 for
April 26, 2011 through May 10, 2011 inclusive for the 2010-2011
school year.
c. Activity Fund Cash Summaries.
d. Activity Fund Transfers including Putnam City North High School.
e. Obsolete and/or Surplus Items.
f. Fundraisers.

Secondary Fund Raisers
Board of Education Meeting
May 16, 2011

School Date Proposed Activity Fund Money Used For Estimated Profit/Deposit
Harvest Hills Elementary May 18, 2011 Student/Staff Basketball Game General Technology $400.00

g. Overnight Travel Requests.
h. Out of state trips:
1. Putnam City High School FCCLA student to Anaheim, California
July 9-15, 2011
2. Putnam City High School Band to perform at Disney World in
Florida May 10-14, 2012.
i. Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #8 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Tammy West made a motion to approve employment of new personnel as listed on Attachment A.
Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RE-EMPLOYMENT OF SUPPORT PERSONNEL.

Cindy Gibbs made a motion to approve re-employment of support personnel on Attachment B.
Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE OPEN TRANSFERS FOR THE 2011-2012 SCHOOLYEAR.

Gail LoPresto made a motion to approve Open Transfers for the 2011-2012 school year. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE NEGOTIATIONS COMMITTEE FOR THE 2011-2012 SCHOOL YEAR.

Cindy Gibbs made a motion to approve the Negotiations Committee for the 2011-2012 school year. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE MATH/SCIENCE PARTNERSHIP AGREEMENT WITH THE UNIVERSITY OF OKLAHOMA COLLEGE OF ENGINEERING. ($307,000 MSP (TITLE IIB GRANT)

Tammy West made a motion to approve the Math/Science Partnership Agreement with the University of Oklahoma College of Engineering. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EIDE BAILLY AS THE DISTRICT’S INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2010-2011 FISCAL YEAR AND PREPARATION OF THE FY2012 ESTIMATE OF NEEDS.

Becky Haliburton made a motion for renewal of Eide Bailly as the District’s Independent Auditor for the audit of the 2010-2011 fiscal year and preparation of the FY2012 Estimate of Needs. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE NATIONAL PURCHASING COOPERATIVE INTERLOCAL PARTICIPATION AGREEMENT.

Cindy Gibbs made a motion to approve National Purchasing Cooperative Interlocal Participation Agreement. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST/BEST BID BY PAT MOORE ELECTRIC FOR THE ELECTRICAL SERVICE UPGRADES AT ROLLINGWOOD ELEMENTARY. ($253,000 FROM 79-282)

Gail LoPresto made a motion to approve the lowest/best bid by Pat Moore Electric for the electrical service upgrades at Rollingwood Elementary. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST/BEST BID FROM BNJ BUILDERS FOR THE CONSTRUCTION OF A NEW CANOPY AND SIDEWALK AT WILEY POST ELEMENTARY. ($90,519 FROM 79-253)

Tammy West made a motion to approve the lowest/best bid from BNJ Builders for the construction of a new canopy and sidewalk at Wiley Post Elementary. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #17 – SUPERINTENDENT’S REPORT.


• Our collective gratitude and appreciation are extended to all of those involved in the district’s art festival conducted on May 7 at Putnam City North High School. There were some extremely talented young people performing, and many fine works of art on display. Special thanks should go to Barbara Gabel and all of our fine arts instructors, coaches, and sponsors. It was an outstanding tribute to the talent in the district.
• As you may know, the district received a sizeable grant from the Inasmuch Foundation for Expansion of Early Childhood Services. The grant in the amount of $300,000 will be used to convert commercial floor space to house full-day 4-year old students. We are most excited to be working again at such a project and look forward to securing a lease agreement so that we may begin work in a timely manner. Special thanks are to be extended to Sue Kuntze for the preparation of this successful grant application.
• Seventy–one Putnam City students have been named Oklahoma Academic Scholars by the Oklahoma Department of Education. To be recognized as an Oklahoma Academic Scholar, students must have a minimum grade point average of 3.7 on a 4.0 scale or be in the top 10 percent of their class; complete the curricular requirements for a standard diploma; and achieve an ACT composite score of 27 or a 1220 combined reading and math score on the SAT. The district has the third highest number of Oklahoma Academic Scholars in the history of the award.
• The Northwest Chamber of Commerce recently awarded $500 scholarships to two Putnam City North Students. Talib Chaudry and Kolbi Moles were presented scholarships in a recent Excellence in Education luncheon at the Crowne Plaza Hotel.
• The Oklahoma Schools Insurance Group awarded Kathryn Gardner, a senior at Putnam City North High School, with a scholarship in the amount of $2000. We certainly want to recognize Ms. Gardner for outstanding academic achievement.
• Two student teams from Hefner Middle School recently won first place in the Oklahoma Stock Market Game competing against many other middle school teams from across the state. Eighth grade team members were Forest Barbour, Brett Bell, Aaron Surber, and Xavier Swann. Seventh grade team members were Brenda Nihn, Morgan Olds, and Kaylee Thompson.
• About 1,400 students at six Putnam City schools will have access to new technology next year thanks to $50,000 grants awarded in early May by the Oklahoma Department of Career and Technical Education. The grants will be used at the six schools to purchase a variety of technology for students to learn and use, including robots, 3-D printers and computers.
• The Rollingwood Elementary Recycling Club received the “Mother Earth Class of the Year” award from OKC Beautiful on May 13. The eight 4th grade students in the club have been hard at work all year, collecting, scanning and sorting chip bags, foil juice containers, plastic bottles, and cans. The students created a recycling station at the school so that others could participate as well. Students in the club are Khelben Taylor, Amanda Bowman, Elaina Kennedy, Camika DuBose, Abigail Milner, Erick Cruz, Sergio Diaz, and Clayton Tom. Ben White, a second grade student at Central Elementary, was honored by OKC Beautiful as the “Mother Earth Student of the Year” for his recycling efforts.
• I want to recognize Mr. Jim Hooper and his assistant, Cynthia Smith for their outstanding efforts in reconciling the very intricate and complex insurance paperwork in regard to the Dennis Elementary loss earlier this year. Jim and Cindy spent countless hours working with contractors, adjusters, and other insurance representatives to see that all was in order.
• I want to report an administrative reassignment to you this evening. Ms. Jennifer DeSouza has requested to be assigned as an assistant elementary school principal next year. Jennifer began her teaching career at the elementary level and has expressed an interest in working with that age group again. We are pleased for her and the new experiences that will bring.

Another matter on which I would like to report tonight is a potential decision to modify school times for the next school year. There has been some interest and some discussion regarding this matter the past several months and a work session with the board of education that focused on this particular topic. From my perspective, there are two primary objectives to be resolved through a proposed change in school times for the three levels of grade configuration.

The first is a class schedule that is aligned more closely with the schedule of the three career and technical sites that serve the older students of this district. Due to scheduling difficulties and the loss of class time for travel at both the home high school and the career tech center we have had roughly 60 students withdraw from valuable career tech programs this school year. We have enrolled 150 fewer students in the off-site career and technical programs this year as compared to last year’s numbers. A student who attends an afternoon career tech program is losing a minimum of 15 minutes of a fourth hour class at their home site and an additional 15 to 20 minutes at the career tech sites because of required travel time. A shift in high school schedules to an earlier start time and the career tech’s later afternoon start time can remedy these issues for our afternoon career tech students.

For us to have a structure as a district, that would limit the acquisition of employment skills and very viable career training in the last two years of a student’s experience in this district calls for some rethinking. Our terminal objective for our kids is for them to be prepared with college and work ready skills of which both our common schools and the career tech centers provide. This is a driving factor in a proposed change in school times.

The second objective is to increase the instructional day for our middle school students. Currently the six hour and forty-five minute day is the shortest of our grade clusters with high schools having a seven hour and fifteen minute day and our elementary schools with a seven hour day. Adding instructional time is a critical issue with our middle school learners and can be accomplished with a slight change in that schedule.

The current and proposed schedules are (Current and Proposed):

Elementary 8:10 - 3:10 7 hours
8:40 - 3:40 7 hours

Middle School 7:45 - 2:30 6 hours, 45 minutes
7:40 - 2:40 7 hours

High School 8:30 - 3:45 7 hours, 15 minutes
8:05 - 3:15 7 hours, 10 minutes

One of the conditions to be considered is that we did not want to deviate more than 30 minutes on either end of a school day for any particular group.

These changes satisfy the interests stated earlier. It is true that there are unintended consequences associated with any modifications. The first is that it is a change and a huge change for many. It must be understood that bus transportation drives any model in such a large school district. Properly utilization of equipment and personnel are required to transport regular as well as special needs student populations in a timely manner.

The most significant consequence associated with these potential modifications is that of before school care and supervision of our elementary students, many of whom will arrive far in advance of the scheduled school day. We must ensure that adequate supervision or instructional opportunities are available for these children. We believe that there are some potentially beneficial target opportunities for enrichment, remediation, and acceleration in this available morning time frame.

There are other issues associated with such a proposed change, some that will be helpful to some and some that will not.

We would like to hear from you on this matter. In that regard, I am scheduling a forum to discuss the potential time changes for our schools for Monday, May 23, at 6:00 p.m. in the board room. Certainly there are those who would support such a change and those who would not. I am willing to listen to what you have to offer in regard to this topic.

It is critical that we recognize that our students need to leave us with work and college ready skills. To know that we could positively impact this with some modification of the school is important for the district to pursue.

The second objective is to provide more instructional time for the middle schools as they have the shortest defined instructional day.

ITEM #18 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto congratulated all the retirees mentioning how she and Debbie Hamilton were in opposing pep clubs in high school. She wished her well. Mrs. LoPresto said the Putnam City North graduation went very well. She also congratulated the Outstanding Support Award winners and the Golden Apple Award winners. Mrs. LoPresto thanked Communications Director Steve Lindley for the positive press coverage of Putnam City Schools. She said she enjoyed attending the Putnam City North Show Choir concert and said Becky Haliburton’s daughter sings very well. Mrs. LoPresto also said she enjoyed the Putnam City High School Band concert as well as the Putnam City West Band concert. She said she was very impressed with Putnam City West High School band and how they keep improving.

Cindy Gibbs congratulated all the retirees. She also congratulated the Outstanding Support Award winners and Golden Apple Award winners. Mrs. Gibbs said she enjoyed the Putnam City North graduation. She also was very excited about our District all-staters. Mrs. Gibbs said she is amazed by what is going on at Springdale Early Childhood Center. She said she visited Lake Park Elementary and heard student Hannah Kinsey sing and was tremendously impressed.

Tammy West mentioned that Brenda Borror was a teacher to Hannah Kinsey and is considered “one of the angels who changed the life of Hannah, who was blind from birth.” She said Hannah also participates in marching band. Mrs. West congratulated the retirees and thanked everyone who had blessed her children. She said she attended the Holocaust Celebration at Western Oaks Middle School and was very impressed. Mrs. West also said she attended the play at Apollo Elementary as well as a Track and Field event. She said she also enjoyed the reading event at Overholser and the Putnam City North graduation. She said the District Arts’ Festival was spectacular.

Becky Haliburton congratulated the retirees and Outstanding Support Award winners and Golden Apple Award winners. She thanked the Foundation for their support of the awards. She thought it was great that some teachers at Putnam City North were able to give diplomas to their own children at the graduation. Mrs. Haliburton thanked John Crafton for his generosity in donating his time to drive a bus of Putnam City North students to an overnight athletic event when other transportation plans fell through.

Mark Bledsoe also congratulated the retirees and award winners. He thanked the Putnam City Foundation for supporting the Golden Apple Awards and the Outstanding Support Awards.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT A FORMAL EVALUATION OF THE SUPERINTENDENT AND APPOINTMENT/EMPLOYMENT OF SMART START ADMINISTRATOR PURSUANT TO 25 O.S. §307 (B)(1) AND (B)(7); AND DISCUSSION ON ACQUISITION OF PROPERTY PURSUANT TO 25 O.S. §307 (B)(3).

Mark Bledsoe said the executive session would be divided up in two sections:

Part one of executive session: To discuss appointment/employment of Smart Start Administrator.

Becky Haliburton made a motion at 7:25 p.m. to enter into executive session to discuss appointment/employment of Smart Start Administrator pursuant to 25 O.S. §307 (B)(1). Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Becky Haliburton made a motion at 7:50 p.m. to return to open session and request the Board Clerk to record the minutes of the executive session. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

MINUTES OF EXECUTIVE SESSION: Board members Cindy Gibbs, Gail LoPresto, Tammy West, Mark Bledsoe, and Becky Haliburton; Superintendent Paul Hurst; Executive Director of Human Resources Dr. April Grace; and Assistant Superintendent Sue Kuntze met in executive session to discuss appointment/employment of Smart Start Administrator pursuant to 25 O.S. §307 (B)(1).

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT/EMPLOY SMART START ADMINISTRATOR.

Superintendent Paul Hurst recommended Kim McLaughlin be appointed Smart Start Administrator.
Becky Haliburton made a motion to approve appointment of Kim McLaughlin as Smart Start Administrator. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

Back to Item #19 – Part two of executive session.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO CONDUCT A FORMAL EVALUATION OF THE SUPERINTENDENT PURSUANT TO 25 O.S. §307 (B)(1) AND (B)(7); AND DISCUSSION ON ACQUISITION OF PROPERTY PURSUANT TO 25 O.S. §307 (B)(3).

Tammy West made a motion at 7:51 p.m. to enter into executive session to conduct a formal evaluation of the superintendent pursuant to 25 O.S. §307 (B)(1) and (B)(7); and discussion on acquisition of property pursuant to 25 O.S. §307 (B)(3). Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Tammy West made a motion at 9:25 to return to open session and to request the Board Clerk to record the minutes of the executive session. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

MINUTES OF EXECUTIVE SESSION: Board members Cindy Gibbs, Gail LoPresto, Tammy West, Mark Bledsoe, and Becky Haliburton; Superintendent Paul Hurst; and Executive Director of Human Resources Dr. April Grace; met in executive session to conduct a formal evaluation of the superintendent pursuant to 25 O.S. §307 (B)(1) and (B)(7); and discussion on acquisition of property pursuant to 25 O.S. §307 (B)(3).

ITEM #22 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Tammy West made a motion at 9:26 p.m. to adjourn. Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.