August 2011 Board Minutes

REGULAR BOARD OF EDUCATION MEETING
August 1, 2011

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 1, 2011 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 29, 2011 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Mark Bledsoe, president; Becky Haliburton, vice-president; Gail LoPresto, Tammy West and Cindy Gibbs, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – LYNETTE THOMPSON.

Lynette Thompson, Executive Director of Special Services, gave the Inspirational Message, Moment of Silence and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORTS:
 REPORT ON IDEA ARRA FUNDING – LYNETTE THOMPSON, EXECUTIVE DIRECTOR OF SPECIAL SERVICES

Lynette Thompson presented information on Individuals with Disabilities Education
Act (IDEA) funds provided to the district through the American Recovery and
Reinvestment Act (ARRA). Funds that Putnam City Schools received paid for
technology, programs to help increase student achievement, training for teachers
and other initiatives.

 END OF YEAR FINANCIAL REPORT – SHANNON MEEKS, EXECUTIVE DIRECTOR OF FINANCE

Shannon Meeks gave an overview of the FY11 General Fund Year in Review. He told
Board members that Putnam City’s financial position strengthened in the recently
concluded fiscal year, putting the district in better position to weather disappearing
federal funds and continuing cuts and uncertainties in state funding.

The money left over at the end of the year after all obligations have been paid increased
from about $6.3 million at the end of fiscal year 2010 to about $16.3 million at the end
of the fiscal year 2011. It was the fourth consecutive year the fund balance has
increased.

 PRESENTATION ON ADEQUATE YEARLY PROGRESS (AYP) AND SCHOOL IMPROVEMENT – SUE KUNTZE AND DR. MELANI MOUSE

Preliminary information from the State Department of Education regarding Adequate
Yearly Progress (AYP) and Academic Performance Index (API) suggests it’s likely that
four of Putnam City schools will be added to the state’s “school improvement” list.

Hilldale Elementary, Wiley Post Elementary, Northridge Elementary and Capps Middle
School did not make AYP for the second year in a row according to preliminary data
received from the State Department of Education. The schools are Title I schools with
the exception of Northridge Elementary. By law, Title I schools in their first year on
the state’s “school improvement” list must:
• Set aside 10% of Title I site funds for professional development.
• Develop a two year comprehensive school improvement plan.
• Provide written notification to parent(s) detailing areas of needed
improvement and plans.
• Provide option to transfer to a school not in school improvement
and provide transportation.

The timelines for parent notification and school choice option at Capps,
Hilldale and Wiley Post are:
• August 8 – District and school websites announce dates of school
site informational meetings.
• August 11 – Principals use School Messenger to notify parents of
these meetings.
• August 19 – Informational letters are sent home with all students.
• August 22 – By August 22, a parent meeting is held at each site
to share data and inform parents of transfer option.
• September 2 – By September 2, transfer request forms must be
returned to school.
• September 9 – District will notify parents of school option assignment.
• September 12 – Transport children to new schools.

ITEM #3– PUBLIC PARTICIPATION.

There was no public participation

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

a. Minutes for regular board meeting July 18, 2011.
b. Financial report and bimonthly bills for purchase order numbers 200613338
to 201468005 for the time period July 8 through July 26, 2011 inclusive for
the 2011-2012 school year.
c. School Activity Transfers including Cooper Middle School and Putnam City West
High School.
d. School Activity Subaccount Request Lists including Lake Park Elementary, Overholser
Elementary and Rollingwood Elementary.
e. Cash Summary for June 2011.
f. Renewal of contract with the City of Oklahoma City for school crossing guards for
the 2011-2012 school year. ($17,550)
g. Renewal of contract with the City of Warr Acres for school crossing guards for
2011-2012. ($1,350)
h. Transportation Agreement for Homeless Students.
i. Renewal of contract with Healthcare Safety Solutions for 2011-2012.
j. Overnight Travel Requests.
k. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Cindy Gibbs made a motion to approve employment of new personnel as listed on Attachment A.
Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH K9 UNIVERSITY.

Tammy West made a motion to approve contract with K9 University. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE VOLUNTARY SEPARATION PROGRAM FOR 2011-2012.

Gail LoPresto made a motion to approve Voluntary Separation Program for 2011-2012. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

The 2011-2012 school year is the second year of the Voluntary Separation Program in which the 83 participating retirees receive $400.00 monthly.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER TO SILVERCLIFFE CONSTRUCTION FOR IMPROVEMENTS AT PUTNAM CITY WEST HIGH SCHOOL. ($75,716.33 FROM 79-281)

Tammy West made a motion to approve Change Order to Silvercliffe Construction for improvements at Putnam City West High School. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER TO J L WALKER CONSTRUCTION FOR IMPROVEMENTS TO THE GYM AT PUTNAM CITY NORTH.

Becky Haliburton made a motion to approve Change Order to J L Walker Construction for improvements to the gym at Putnam City North. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #10 – SUPERINTENDENT’S REPORT.

• As we work to close out the financial processes associated with the ARRA funds, I do again want to express my appreciation to all that worked to insure that this one-time revenue stream was applied in a thoughtful way. The hours spent by so many in the district resulted in appropriate, productive resources and services for the children of this district. We are so grateful for the manner in which all contributed to this effort.
• As you know, we will be welcoming almost 200 new teachers to the district in a few days. We are so very excited to begin working with this group. As was described earlier in the summer, the new teacher training is quickly approaching. We do appreciate all of the specialists, classroom teachers, and others who are willing to give of their time to see that our new teachers have as significant a beginning in the district as possible.
• Congratulations to the Putnam City North pom squad for a very successful NDA camp conducted in Norman in June. The squad came home with a superior rating and showmanship ribbon for their Home Routine. They also were awarded second place in Team Dance and first in Team Leadership. Congratulations to all squad members and sponsors!
• It has been quite a year for former Putnam City North tennis star Chris Haworth. As you know Chris won his third consecutive Class 6A Number 1 singles championship in May, was named the national player of the year by the National High School Coaches Association, won fifth place in the USTA National Clay Court Championships in Boca Raton, Florida, last week and will soon begin his college career at Oklahoma State University. Another opportunity has come his way as he recently was asked to apply for a wild-card spot in the 2011 U.S. Open juniors which is conducted at Flushing Meadows in New York. Chris’s coach, Alf Bacalja, describes Chris as the best junior male player to ever come out of Oklahoma.
• Central Elementary has received an OETT OK-ACTS Technology grant for $60,000. The grant will provide a 30 iPad Mobile and a 20 laptop Mobile Lab. Additionally, the faculty will receive professional development support throughout the year from the OK-ACTS staff from the University of Oklahoma focused on utilizing technology to support authentic teaching and learning experiences.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto thanked Lynette Thompson, Shannon Meeks, Sue Kuntze, and Dr. Melani Mouse for the presentations. She thanked employees who were working in the heat outside and inside buildings to get them ready for the start of school.

Cindy Gibbs said she was proud to be part of the district because of the dedication of employees and the efforts employees make on behalf of students. She said she went by and met the new Hefner Middle School principal.

Tammy West thanked Lynette Thompson for her Inspirational Message and her presentation. She thanked Dr. Melani Mouse and Sue Kuntze for the AYP presentation. She said she was blessed to be on the School Board for Putnam City Schools.

Becky Haliburton thanked principals who have started Facebook pages, saying it’s good for parents to so easily see good things happening in schools. She thanked employees for the part they played in sacrificing for the district when funds from the State to schools were reduced. Mrs. Haliburton told everyone that her daughter would be singing the Star Spangled Banner at the Red Hawks game Tuesday evening.

Mark Bledsoe commented that the first day of school is just 2 ½ weeks away, and thanked employees for everything they do.

ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Becky Haliburton made a motion at 6:30 p.m. to adjourn the meeting. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

REGULAR BOARD OF EDUCATION MEETING
August 15, 2011

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 15, 2011 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 12, 2011 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Mark Bledsoe, president; Becky Haliburton, vice-president; Gail LoPresto, Tammy West and Cindy Gibbs, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – JOEL ILLGEN.

Joel Illgen, Assistant Principal at Hilldale Elementary, gave the Inspirational Message, Moment of Silence and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORTS:
 SUMMER SCHOOL PRESENTATION

Joel Illgen and Michael Adams presented information on elementary summer school programs. Summer Camp was held at Apollo, Central, Overholser and Tulakes elementary schools. The
emphasis was on literacy, math and science, and 759 students participated. Spectacular Summer
Camp was held at Northridge Elementary and provided opportunities for students to be involved in high interest, hands-on and creative endeavors.

Mark Lebsack presented information on middle school summer school. The 21st Century
Learning Skills Camp was held at Cooper Middle School and Western Oaks Middle School,
and approximately 175 students participated. The camp provided a fun technology rich
opportunity to enhance language arts and math skills. Students were allowed to use iPad2 labs,
iPods, mobile labs, SMART Boards and cell phones to solve real-world problems. Students also got a chance to try out Apangea Math, a web-based program that provides one-on-one math
through a combination of tutoring. technology and online teachers.

After morning academic instruction and lunch, 70% of middle school summer school students
participated in Sports Camp including volleyball, basketball and soccer camps.

John Murphey presented information on high school summer school. Approximately 126
high school students took summer school to recover credits in subjects in which they had not
been successful in the past. The 126 students earned 88.5 credits, and 53 seniors earned enough
credits to earn a diploma.

 SCHOOL ADMINISTRATION INTRODUCTIONS – PAUL HURST

Superintendent Paul Hurst introduced new administrators and those newly assigned including:

Wes Phillips, Central Elementary Assistant Principal
Stephanie Wallace – Downs Elementary Principal
Joel Illgen, Hilldale Elementary Assistant Principal
Rhonda Schroeder – Hilldale Elementary Administrative Intern
Dr. Nona Burling – Lake Park Elementary Principal
Kimberly Harper – Northridge Elementary Administrative Intern
Pam Miller – Rollingwood Elementary Principal
Jennifer DeSouza – Tulakes Elementary Assistant Principal
Isaac McCord – Western Oaks Elementary Administrative Intern
Jodi Williams – Wiley Post Elementary Administrative Intern
John Lunn – Will Rogers Elementary Principal
Michael Adams – Windsor Hills Elementary Administrative Intern
Rick Croslin – PC High Principal
Brett Bradley – PC High Assistant Principal
Lindsey Tennell – PC High Administrative Intern
Toye Mitchell – PC North Assistant Principal
Michael Reid – PC North Assistant Principal
James Burnett – PC North Administrative Intern
Scott Graham – Cooper Middle School Administrative Intern
Dena Rogers –Hefner Middle School Principal
Ben Hodges – Hefner Middle School Administrative Intern
John Murphey – Mayfield Middle School Principal
Twylla Hester – Mayfield Middle School Administrative Intern
Shbrone Brookings – Western Oaks Middle School Administrative Intern

 PROJECTS UPDATE – JIM HOOPER

Jim Hooper, Executive Director of Operations, updated the board on 49 construction projects.
Construction is complete at many schools, but continues at other schools.

Most of the work at Rollingwood Elementary, Hilldale Elementary and Will Rogers Elementary
will be complete by the time school starts. New classrooms and new front canopy at
Rollingwood are almost complete. Rollingwood’s front office will be complete later this fall. At
Hilldale, new ADA-compliant restrooms and new classrooms await city inspection. An
expanded geothermal system, a new parking lot and the school’s traffic loop are complete. Will
Rogers Elementary is ready for the year to begin but will have workers on site for a roofing
project and installation of a geothermal heating and air-conditioning system.

The three high schools each have construction or renovation of athletic facilities in progress, and
at Hefner work is proceeding on a classroom refit and additions to geothermal heat and air and
the addition of a standing seam metal roof.

ITEM #3– PUBLIC PARTICIPATION.

There was no public participation.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

a. Minutes for regular board meeting August 1, 2011.
b. Financial report and bimonthly bills for purchase order numbers 200138011
School Date Proposed Activity Fund Money Used For Estimated Profit
Apollo Ongoing School Childcare Eagles Nest Classroom/school supplies, student/teacher awards $4,000 monthly
Apollo September Pictures Pictures Teacher resources, PD, field trips, technology, supplies, etc. $800
Apollo September Catalog Sales General Teacher resources, PD, field trips, technology, supplies, etc. $5,000
Central September Brochure Sales General Curriculum and supplies $10,000
Central September Pictures Pictures Curriculum and supplies $700
Central September Book Fair Media Books, software, library supplies $700
Coronado September Pictures Picture Curriculum, instructional supplies, office supplies, and technology $2,500
Coronado Ongoing Book Fair Media Purchase of books, media supplies and possible author visit $500
Coronado Ongoing Hat Day, Candy Cane Express, Crazy Hair Day and etc. Cancer Donation to OMRF $2,500
Coronado Ongoing Juice and Granola Media Purchase of incentives, parties and shirts for students $700
Dennis Ongoing Sale of Author Books Media Purchase of library books, videos, and AV materials, programs, awards, guest authors and etc. $1,500
Dennis September Book Fair Media Curriculum, reading incentives, Media improvements, supplies and etc. $1,500
Dennis September Pictures Picture Curriculum, student awards, teacher/office supplies, equipment and etc. $2,000
to 201938005 for the time period July 26, 2011 through August 9, 2011
inclusive for the 2011-2012 school year.
c. School Activity Subaccount Request Lists.
d. Fundraisers.
Elementary/Secondary Fund Raisers
Dennis Sept.-Nov. Chorus T-shirt Sales Music Curriculum, student awards and incentives, teacher/office supplies and etc. $75
Downs Ongoing Recycle Bins at School General Classroom, curriculum and office supplies $100
Downs Ongoing Target Card Sales General Classroom, curriculum and office supplies $100
Harvest Hills September Book Fair Media Purchase of books, promotional materials for students, luncheons and etc. $2,500
Harvest Hills September Pictures School Pictures Instructional, media supplies, office supplies, PD, technology and etc. $3,500
Harvest Hills September Chorus T-shirt Sales Vocal Music Class supplies, rewards and refreshments for students $200
Harvest Hills September Recorder Sales Vocal Music Class supplies, rewards and refreshments for students $125
Harvest Hills Ongoing Intramural T-shirt and Sweatshirt Sales Physical Education Intramural/Archery Club expenses for 2011-12 $200
Hilldale September Cookie Dough Sales General School supplies, teaching materials, field trips, and etc. $3,500
Hilldale September Book Fair Media Books, Library supplies and field trips $1,000
Kirkland Sept.-Oct. Pictures Pictures Teacher/office expenses, curriculum needs, substitutes and etc. $4,000
Lake Park Sept.-Oct. Cookie Dough Sales General Curriculum materials, office supplies, and etc. $9,000
Lake Park September Pictures General Curriculum materials, office supplies and etc. $3,000
Overholser September Student Art Project Sales General Instructional classroom supplies $500
Overholser Sept.-Mar. Pictures Pictures Instructional school and student supplies $2,500
Rollingwood Ongoing After School Childcare Rocket Landing Care Provide funds for all activities concerning Daycare and school operations $15,000
Rollingwood Sept.-May Sport T-shirt Sales Physical Education P.E. equipment, materials and supplies $450
Rollingwood Sept.-May Music Program Tape Sales Vocal Music Classroom supplies, materials, and etc. $200
Rollingwood Sept.-May Hat Day, Jogathon, and etc. Cancer Donation to OMRF $1,500
Tulakes September Brochure Sales General Furniture, technology, instructional materials, supplies and etc. $3,000
Western Oaks Ongoing Before/After Childcare Western Oaks Clubhouse Items and supplies for the daycare, teacher supplies for classroom, office and etc. $25,000
Western Oaks September Computers for Education General Educational supplies, items for faculty meeting, field trips, and etc. $400
Wiley Post Ongoing After School Childcare Daycare School and teacher supplies, expenditures that benefit entire school $25,000
Wiley Post September Picture Commission Pictures Misc. supplies, postage and office furniture $2,000
Wiley Post September Penny Challenge Camp Camp DaKani Outdoor Science School $3,000
Wiley Post Sept.-April Crazy Days Camp Camp DaKani Outdoor Science School $400
Wiley Post Sept.-Oct. Fall Family Bingo Night Arts in Education Art supplies, construction paper, Windy City Players, and etc. $5,000
Will Rogers Ongoing Monthly Hat Day Cancer Donation to OMRF $1,000
Will Rogers September T-shirt Sales KAS Music Choral music and t-shirt cost $500
Capps Middle September Brochure Sales Band, Choir, and Orchestra Contest entry fees, instrument repair, transportation costs and new music $2,500 each department
PC North September Little Girls Clinic and Performance at Football Game Pom 863 Operating expenses for 2011-12, pay for state and national competition $1,500
PC North September Car Wash Pom 863 Operating expenses for 2011-12, pay for state and national competition $1,000

e. Overnight Travel Requests.
f. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Tammy West made a motion to approve employment of new personnel as listed on Attachment A.
Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH LAURA SMITH, OCCUPATIONAL THERAPIST. ($15,000 FROM FY12-621-2185)

Becky Haliburton made a motion to approve contract with Laura Smith, Occupational Therapist. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH RHONDA PAINTER, PHYSICAL THERAPIST. ($10,000 FROM FY12-621-2135)

Cindy Gibbs made a motion to approve contract with Rhonda Painter, Physical Therapist. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EDUCATIONAL DEVELOPMENT AND INSTRUCTION TEAM (EDIT) FOR 2011-2012.

Tammy West made a motion to approve contract with Educational Development and Instructional Team (EDIT) for 2011-2012. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH HEARTS FOR HEARING FOR AUDIOLOGICAL SERVICES. ($15,000 FROM FY12-621-2153)

Becky Haliburton made a motion to approve contract with Hearts for Hearing for Audiological Services. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH CHANCE TO CHANGE FOR EMPLOYEE ASSISTANCE. ($42,493.20)

Cindy Gibbs made a motion to approve contract with Chance to Change for Employee Assistance. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH CHANCE TO CHANGE FOR STUDENT ASSISTANCE. ($30,000 FROM GENERAL FUND)

Becky Haliburton made a motion to approve contract with Chance to Change for Student Assistance. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO DECLARE 1,080 HOURS PER SCHOOL YEAR OF CLASSROOM INSTRUCTIONAL TIME AS SPECIFIED IN POLICY EA.

Tammy West made a motion to declare 1,080 hours per school year of classroom instructional time as specified in Policy EA. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST/BEST BID FROM CONNELLY PAVING TO RESURFACE THE PLAYGROUND AT TULAKES ELEMENTARY. ($179,670 FROM 73-289)

Becky Haliburton made a motion to approve the lowest/best bid from Connelly Paving to resurface the playground at Tulakes Elementary. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AMENDMENT OF THE CONTRACT WITH BUREAU OF PROFESSIONAL SECURITY FOR THE 2011-2012 SCHOOL YEAR. ($20,440 FROM 21-168)
Tammy West made a motion to approve amendment of the contract with Bureau of Professional Security for the 2011-2012 school year. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EVENING ALTERNATIVE EDUCATION SCHEDULE.

Becky Haliburton made a motion to approve Evening Alternative Education Schedule. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR RENZULLI LEARNING SYSTEMS/COMPASS LEARNING. ($46,999 FROM IDEA ARRA STIMULUS 622)

Tammy West made a motion to approve contract for Renzulli Learning Systems/Compass Learning. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #17 – SUPERINTENDENT’S REPORT.

• I am pleased to announce that the district was recently awarded another Oklahoma Parents As Teachers grant in the amount of $63,000. These funds will allow the district to continue to work with the families of young children to enhance cognitive development and school readiness.
• Congratulations to Georgene Westendorf who was recently named one of five national winners of the Voices of Meningitis Award. The award is presented for outstanding work in educating communities about meningococcal disease and the appropriate vaccinations. We are very excited for Georgene and so much appreciate all that she does in coordinating health services for the students and school community.
• We recently received some updated testing data from the state department that has removed Hilldale Elementary and Capps Middle School from the projected sanctions discussed at our August 1st meeting. While we were pleased with this news, it does not lessen our urgency regarding student achievement at all of our schools. We have much work to do to insure that all of our learners become proficient in the expected learner outcomes as defined by the state. As we discussed last time, the potential for a “school choice” option was projected at three sites. Wiley Post Elementary remains in that status and we will continue with the appropriate communication with families of that school in this regard. We will have a presentation on the entire scope of the district’s performance as it relates to AYP at a future board meeting.
• Over 50 of the district’s educators traveled to Muskogee on Tuesday to take part in a comprehensive overview of Common Core State Standards conducted by Dr. Bill Daggett. The conference was sponsored by the Oklahoma Schools Advisory Council and had some 3000 educators from across the state in attendance. This was another opportunity for our staff to expand their knowledge base regarding these more rigorous standards to be implemented in 2014. We will begin the formal conversation with all staff about these standards and the process of change required to transition to Common Core in our back-to-school convocation on Tuesday morning. This is a most pivotal and exciting time in education as we embrace that which will make our students more successful in this ever changing world.
• PC Live was conducted this morning at Putnam City North High School. Over 220 new teachers were present at this event. As I previously mentioned, the back-to-school convocation will be conducted Tuesday at Putnam City High School. The program is scheduled to begin at 8:00 with refreshments served at 7:30. Jody Bowie, the district’s Teacher of the Year and recently employed by the State Department of Education will also be speaking in the morning. We encourage our staff to car pool as parking for so many is challenging. The fenced construction area on the east side of the parking area will be open on Tuesday.
• Teachers new to the district participated in two days of orientation and training this past Thursday and Friday. Again, we have over 220 new teachers. We are so grateful for Mrs. Bradshaw, the entire curriculum department, many outstanding teachers, and to Cooper Middle School for making the two days so instructive. We do indeed have an outstanding group of new teachers, and we are so excited to bring their perspectives and overt commitment to enhance the mission of the district.

ITEM #18 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto mentioned that Gloria Pogue, who recently resigned, will be missed by the district. She said she was a very loyal Putnam City volunteer and employee. Mrs. LoPresto thanked all those employees who have helped getting buildings ready for the start of school. She also thanked Enrollment Center employees for their many hours of hard work. Mrs. LoPresto thanked Joel Illgen, Michael Adams, Mark Lebsack and John Murphey for the Summer School Reports. She said this year’s summer school was very impressive. Mrs. LoPresto encouraged board members to attend the OSSBA District 6 Meeting in Norman September 29, 2011. She also said she would like the board to consider meetings beginning at 5:00 or 5:30 p.m.

Cindy Gibbs spoke about remembrances of teachers posted on a Ft. Cobb, Oklahoma Facebook page, a reminder about the importance of good relationships between teachers and students. She said, in 40 or 50 years, students may not remember other details of school, but will remember relationships they had with teachers.

Tammy West said she enjoyed going to conference in Muskogee for the presentation on Common Core Standards, saying it is a challenging and exciting time. She said it was a pleasure to attend the New Teacher Orientation and meet young teachers. Mrs. West said she attended a Boys Ranch Town event that featured the Putnam City North marching band. She said she was delighted to meet with teachers at Mayfield Middle School and hear them say they were excited to be just a few days away from the start of school and “making a difference in the life of a child.” She also said she attended the Putnam City West 9th grade orientation, and it was the best one ever.

Becky Haliburton said to pass along to staff that the board appreciates the hard work done by all to get schools and classrooms ready for a new year. She thanked Joel Illgen for his Inspirational Message.

Mark Bledsoe said his daughter, like other students and teachers, is excited about going back to school. He also thanked Joel Illgen for his Inspirational Message.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS NEGOTIATIONS FOR THE 2011-2012 SCHOOL YEAR PURSUANT TO 25 O.S. § 307 (B)(1) AND (2).

Tammy West made a motion at 6:00 p.m. to enter into executive session to discuss negotiations for the 2011-2012 school year pursuant to 25 O.S. § 307 (B)(1) and (2). Becky Haliburton seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Becky Haliburton made a motion at 7:00 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

MINUTES OF EXECUTIVE SESSION: Board members Cindy Gibbs, Gail LoPresto, Tammy West, Mark Bledsoe, and Becky Haliburton; Superintendent Paul Hurst; Executive Director of Human Resources Dr. April Grace; and Executive Director of Finance Shannon Meeks met in executive session to discuss negotiations for the 2011-2012 school year pursuant to 25 O.S. § 307 (B)(1) and (2).

No action was taken.

ITEM #21 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2011-2012 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.

Item #21 was skipped and will be voted on at another meeting.

ITEM #22 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Becky Haliburton made a motion at 7:01 p.m. to adjourn the meeting. Tammy West seconded the motion. Vote: LoPresto, aye; Gibbs, aye; West, aye; Haliburton, aye; Bledsoe, aye.

SPECIAL BOARD OF EDUCATION MEETING
Wednesday, August 24, 2011

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session, August 24, 2011 at 12:00 p.m. at Putnam City Administration Board Room, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice was filed in the Office of the County Clerk at 1:57 p.m. August 15, 2011.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND
ABSENT.

Becky Haliburton called the meeting to order at 12:00 p.m.

Members present: Becky Haliburton, vice-president; Gail LoPresto and Cindy Gibbs, members; Debbra Baldwin, clerk, and others. Board President Mark Bledsoe and Member Tammy West were absent.

ITEM #2 –CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2011-2012 NEGOTIATED AGREEMENT.

Gail LoPresto made a motion to approve Ratification of the 2011-2012 Negotiated Agreement. Cindy Gibbs seconded the motion. Vote: LoPresto, aye; Gibbs, aye; Haliburton, aye.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Cindy Gibbs made a motion at 12:01 p.m. to adjourn the meeting. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Gibbs, aye; Haliburton, aye.