September 2010 Board Minutes
EMERGENCY BOARD OF EDUCATION MEETING
Friday, September 3, 2010
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in emergency session Friday, September 3, 2010 at 12:00 p.m. at Putnam City Administration Board Room, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice was filed in the Office of the County Clerk at 8:17 a.m. September 3, 2010.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND
ABSENT.
Julie Jenison called the meeting to order at 12:00 p.m.
Members present: Julie Jenison, president; Becky Haliburton, vice-president; Tammy West, Gail LoPresto and Becky Haliburton, members; Debbra Baldwin, clerk, and others.
ITEM #2 –CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DECLARATION OF EMERGENCY AND RESOLUTION AT DENNIS ELEMENTARY SCHOOL.
Mark Bledsoe made a motion to approve Declaration of Emergency and Resolution at Dennis Elementary School. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
DECLARATION OF EMERGENCY AND RESOLUTION
At a duly called meeting of the Board of Education of Independent School District No. 1 of Oklahoma County (“District”) held on the 3rd day of September, 2010, the following Resolution was introduced and adopted by the approval of two-thirds (2/3) of the members of the Board of Education.
WHEREAS, a severe wind and/or thunderstorm on September 2, 2010 caused damage to the roof of Dennis Elementary School; and
WHEREAS, the District has determined that the roof has sustained substantial damage and is currently damaged so severely that the interior of the building is suffering damage;
NOW THEREFORE BE IT RESOLVED, by District’s Board of Education:
1. That an emergency exists;
2. That it is necessary to undertake repairs to the roof of Dennis Elementary School immediately in order to allow the building to be occupied for classes and to protect the contents of the building;
3. That the Superintendent is hereby authorized to contract for the necessary repairs to Dennis Elementary School; and
4. That the notice and bid provisions of the Public Competitive Bidding Act shall not apply to those repairs which are necessitated by this emergency, in accordance with 61 O.S. § 130.
ITEM #3 – CONSIDERATION OF AND VOTE TO APPROVE PURCHASE ORDER NUMBERS 103599005, 103600005, AND 103602005 FOR THE REPAIR, RESTORATION AND/OR TEMPORARY PROTECTION FOR ROOF AT DENNIS ELEMENTARY SCHOOL.
Becky Haliburton made a motion to approve purchase order numbers 103599005, 103600005, and 103602005 for the repair, restoration and/or temporary protection for roof at Dennis Elementary School. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Mark Bledsoe made a motion at 12:30 p.m. to adjourn to meeting. Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
______________________________________________________
REGULAR BOARD OF EDUCATION MEETING
Tuesday, September 7, 2010
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 7, 2010 at 6:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 3, 2010 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Julie Jenison, president; Becky Haliburton, vice-president; Gail LoPresto, Mark Bledsoe, and Tammy West, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.
ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – STEPHANIE TREADWAY.
Stephanie Treadway, Principal at Wiley Post Elementary, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.
ITEM #2 – PRESENTATION OF CHECK TO OKLAHOMA MEDICAL RESEARCH FOUNDATION – STEPHANIE TREADWAY.
Stephanie Treadway, principal and chairperson of the Putnam City Cancer Drive Committee, presented a check from Putnam City Schools in the amount of $91,519.89 to Penny Voss and Lauren Nettleton, representing Oklahoma Medical Research Foundation (OMRF). The check represents the contribution made by students and staff as part of the district’s annual cancer fund drive.
Jason Hasty, a member of the district’s Cancer Fund Drive committee and the physical education teacher at Western Oaks Elementary, presented plaques to schools for their participation in the Putnam City Cancer Classic, 5k race and fun run, held each fall. Last year, Dennis Elementary School was the elementary school with the most participants; Western Oaks Middle School was the middle school with the most participants; and Putnam City High School was the high school with the most participants. This fall, the Cancer Classic event will be held November 13th.
Melanie Pealor, Assistant Principal at Putnam City West and a member of the Cancer Fund Drive committee, recognized Putnam City High School for raising $18,299.35 for our cancer drive, the highest donation in the district, as well as the largest donation from the high schools. Hefner Middle School raised $7,118.81, the largest amount turned in by our middle schools. Lake Park Elementary topped the elementary schools by bringing in $8,192.33.
ITEM #3 – INFORMATION AND STAFF REPORTS.
OCCT AND EOI TESTING PRESENTATION – SUE KUNTZE AND DR. MELANI MOUSE
Sue Kuntze, Assistant Superintendent of Elementary Education, told board members that elementary achievement levels are above state averages in every category.
District third grade students took tests in reading and math. In reading, 70% of Putnam City 3rd grade students scored satisfactory or advanced in 2010, compared to a state average of 69%. In math, 79% of Putnam City 3rd grade students scored satisfactory or advanced in 2010, compared to a state average of 70%.
Fourth grade students took tests in reading and math. In reading, 72% of Putnam City 4th grade students scored satisfactory or advanced in 2010, compared to a state average of 65%. In math, 73% of Putnam City 4th grade students scored satisfactory or advanced in 2010, compared to a state average of 67%.
Fifth grade students took tests in five subject areas. In reading, 74% of Putnam City 5th grade students scored satisfactory or advanced in 2010, compared to a state average of 65%. In math, 80% of Putnam City 5th grade students scored satisfactory or advanced in 2010, compared to a state average of 68%. In science, 91% of Putnam City 5th grade students scored satisfactory or advanced in 2010, compared to a state average of 87%. In social studies, 78% of Putnam City 5th grade students scored satisfactory or advanced in 2010, compared to a state average of 71%. In writing, 86% of Putnam City 5th grade students scored satisfactory or advanced in 2010, compared to a state average of 82%.
Dr. Melani Mouse, Assistant Superintendent of Secondary Schools, reported testing results for secondary schools.
Sixth grade students took tests in reading and math. In reading, 63% of Putnam City 6th grade students scored satisfactory or advanced in 2010, compared to a state average of 64%. In math, 68% of Putnam City 6th grade students scored satisfactory or advanced in 2010, compared to a state average of 62%.
Seventh grade students took tests in reading, math and geography. In reading, 71% of Putnam City 7th grade students scored satisfactory or advanced in 2010, compared to a state average of 67%. In math, 72% of Putnam City 7th grade students scored satisfactory or advanced in 2010, compared to a state average of 65%. In geography, 83% of Putnam City 7th grade students scored satisfactory or advanced in 2010, compared to a state average of 82%.
Eighth grade students took tests in five areas. In reading, 70% of Putnam City 8th grade students scored satisfactory or advanced in 2010, compared to a state average of 70%. In math, 68% of Putnam City 8th grade students scored satisfactory or advanced in 2010, compared to a state average of 66%. In science, 87% of 8th grade students scored satisfactory or advanced in 2010, compared to a state average of 88%. In history, 74% of Putnam City 8th grade students scored satisfactory or advanced in 2010, compared to a state average of 69%. In writing, 89% of Putnam City 8th grade students scored satisfactory or advanced in 2010, compared to a state average of 89%.
State End-of-Instruction tests were given to a few middle school students but mostly to high school students. They tested in seven areas.
On English II tests, 86% of Putnam City students scored satisfactory or advanced in 2010, compared to a state average of 84%. On English III tests, 84% of Putnam City students scored satisfactory or advanced in 2010, compared to a state average of 80%. On Algebra I tests, 79% of Putnam City students scored satisfactory or advanced in 2010, compared to a state average of 75%. On Algebra II tests, 82% of Putnam City students scored satisfactory or advanced in 2010, compared to a state average of 65%. In Geometry, 78% of Putnam City students scored satisfactory or advanced in 2010, compared to a state average of 77%. On Biology tests, 75% of Putnam City students scored satisfactory or advanced in 2010, compared to a state average of 75%. In U. S. History, 82% of Putnam City students scored satisfactory or advanced compared to a state average of 72%.
ACT PRESENTATION – JOE PIERCE
Dr. Joe Pierce, Executive Director of Curriculum and Instruction, and Bob Melton, Science Instruction Facilitator, gave information to the board on Putnam City student ACT scores for 2010 graduates.
The composite ACT score for 2010 Putnam City graduates was 21.2 compared to 20.7 for Oklahoma students and 21.0 for students across the nation.
In English, the average score for 2010 Putnam City students was 21.2 compared to 20.4 for Oklahoma students and 20.5 for students nationwide. In math, the average score for Putnam City students was 20.3 compared to 19.9 for Oklahoma students and 21.0 for students across the nation. In reading, 2010 district graduates’ average score was 21.7 compared to 21.2 for Oklahoma students and 21.3 for students nationwide. In science, 2010 district graduates scored an average of 21.3 compared to 20.6 for Oklahoma students and 20.9 for students nationwide.
ITEM #4 – PUBLIC PARTICIPATION.
Elizabeth Randall spoke to the board about transportation issues and getting kids to school safely.
ITEM #5– CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
d. Minutes for regular board meeting August 16, 2010.
e. Financial report and bimonthly bills for beginning purchase order
numbers 100996124 through 103374127 for August 26-31, 2010 for
the 2010-2011 school year.
c. School Activity Fund Transfer List.
d. School Activity Fund Subaccount Request.
e. Obsolete and/or Surplus Items.
f. Agreement with Oklahoma City Community College Aquatic and Wellness
Center for the 2010-2011 school year. (General Fund)
g. Secondary Fundraisers.
School Date Proposed Activity Fund Money Used For Estimated Profit
Capps Middle School September Brochure sale Music Band, vocal music, and orchestra activities $3,000.00
Hefner Middle School October 9 Car hopping at Johnnies Volleyball Volleyball equipment $250.00
Western Oaks September Craft show General Classroom and office supplies $5,000.00
Putnam City North September Magazine sales Orchestra Transportation contest fees $1,000.00
“ September Entertainment Book sales Drama Contest events $500.00
“ September Wal-Mart Car wash Pom State/National Competition $1,000.00
“ September Sonic Car hop Pom State/National Competition $700.00
“ September Brochure sale FCCLA FCCLA meetings, T-shirts, scholarship money $1,000.00
“ September Cookie sale Student Council Win Win Week $5,000.00
“ September Evening at Freddy’s Frozen Custard Debate Tournament fees and supplies $ not sure
h. Overnight Travel Requests.
i. Retirements and resignations as listed on Attachment A.
Becky Haliburton made a motion to approve the consent agenda as presented. Mark Bledsoe seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #6 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Mark Bledsoe made a motion to approve employment of new personnel as listed on Attachment A. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #7 –CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH CATAPULT LEARNING TO SERVE ST. CHARLES BORROMEO SCHOOL WITH TITLE I SERVICES FOR THE 2010-2011 SCHOOL YEAR. ($23,599 FROM TITLE I)
Tammy West made a motion to approve the contract with Catapult Learning to serve St. Charles Borromeo School with Title I services for the 2010-2011 school year. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PARTICIPATION AGREEMENT WITH PRIVATE SCHOOLS FOR IDEA SERVICES. (621 – IDEA)
Mark Bledsoe made a motion to approve a Participation Agreement with Private Schools for IDEA Services. . Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #9– CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH PEARSON LIMELIGHT. ($96,735 FROM 005 GENERAL)
Tammy West made a motion to approve contract with Pearson Limelight. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #10 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB DESCRIPTION FOR THERAPEUTIC COUNSELOR.
Becky Haliburton made a motion to approve Job Description for Therapeutic Counselor. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PARTNERSHIP AGREEMENT WITH COMMUNITY ACTION / HEAD START.
Mark Bledsoe made a motion to approve Partnership Agreement with Community Action / Head Start. Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LEASE AGREEMENT WITH KMR, INC. AND MAYA INN, INC. TO ACQUIRE SPACE TO ESTABLISH AN EARLY CHILDHOOD CENTER AT SPRINGDALE SHOPPING CENTER, 4361 NW 50TH STREET.
Becky Haliburton made a motion to approve Lease Agreement with KMR, Inc. and Maya Inn, Inc. to acquire space to establish an Early Childhood Center at Springdale Shopping Center, 4361 NW 50th Street. Mark Bledsoe seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENTS WITH NEW REMOTE PRODUCTION.
Mark Bledsoe made a motion to approve Agreements with New Remote Production. Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West aye; Haliburton, aye; Jenison, aye.
ITEM #14 – SUPERINTENDENT’S REPORT.
This evening’s report will concentrate on the recent damage at James L. Dennis Elementary School and the developing plans to provide educational and related services to the over five hundred children and families impacted.
As has been reported, the damage was extensive. The roof over the area containing most of the school’s classrooms and library media center was destroyed by strong winds exposing these areas to significant water damage.
At this point we still do not have a comprehensive damage estimate. This board of education met in an emergency meeting on Friday, September 3, to declare an emergency situation and to initiate the necessary procedures to begin the restoration of the school. As you can imagine, we are still discovering damage. Other portions of the roof structure suffered damage as did roof mounted mechanical equipment. It is also believed that the electrical system of the building may have been damaged. Critically, we have not been in a position to completely assess what equipment, instructional materials, etc. may have been damaged.
For planning purposes, we are assuming that we will be out of that building for a month at a minimum. We have been considering the options for housing these students and have arrived at conclusions in that regard. It was important to us to find space in our schools if possible and, at the same time, attempt to keep the children as close to their neighborhoods as possible. To that end we have made tentative plans as follows:
Ralph Downs Elementary School, 7501 W. Hefner (1.3 from Dennis Elementary)
We plan to provide education services for our pre-kindergarten, kindergarten, and first grade students at this facility. The nine classrooms required will utilize floor space in 6 common pod areas and 3 classrooms. There is a conference area available to staff. Meals will be provided in the Downs cafeteria.
HighPointe Church, 6810 NW 122nd Street (1.2 miles from Dennis Elementary)
It is our intention to provide educational services for the seven classrooms of second and third graders at this facility. There are adequate classrooms in a single wing of the church as well as activity rooms, dining area, playground, and gymnasium. Meals will be delivered by Sodexo, the district’s child nutrition service, and will be served in a common dining area.
Putnam City North High School, 11800 N. Rockwell (1/2 mile from Dennis Elementary)
A seven classroom wing of Putnam City North High School will be utilized to house the seven classrooms of fourth and fifth grade students from Dennis Elementary. This wing has its own entrance and separate bank of student restrooms. The teachers normally assigned to these classrooms graciously agreed to “float” to various classrooms while Dennis is being restored. At this time our thinking is that meals will be set up in a serving line in the hall of this wing of classrooms.
Of course there are many other important staff members at Dennis Elementary School that will be assigned to and/or move among the three different locations to insure that students are appropriately served. These include “Specials” teachers, a health aide, counseling service, secretaries, custodians, food service employees and teaching assistants.
It is necessary to move a great deal of age appropriate furniture to these locations. Tables and chairs will be required at all three sites. Instructional and management technology requirements are being explored and we will do what we can to provide these as needed.
We are hoping that we may soon access the damaged areas of the building to ascertain what educational materials are available to move to the respective sites. We will likewise coordinate needs with other schools in the district. It is important to note that the district PTA Council along with the Hefner and PCN PTA’s have offered their assistance in the acquisition of supplies and materials. We will concentrate on those things that support the defined learning objectives in each grade level and classroom.
As we are planning for three distinct locations to serve the Dennis Elementary population, it is necessary to make some alterations in student transportation. There will be an additional bus route provided with approximately five stops in the residential area just to the south of the school as well as a couple of additional stops in the neighborhood directly east of Dennis. We are also considering a bus staging area at Putnam City North for families who wish to bring their children there to be transported to the HighPointe Church and to Downs Elementary. There will be specific route information in this regard provided at a parent meeting and at the designated alternate site locations.
Also due to the fact that we are transporting children to three different locations we are considering alterations in the student school day at the three designated sites. We are contemplating a student day from 8:00 am until 3:00 pm at Putnam City North, a student day from 8:15 a.m. until 3:15 p.m. at HighPointe Church, and from 8:30 am until 3:30 pm at Downs Elementary. This will give parents who transport their children an opportunity to travel in a timely way as well as provide our buses the same opportunity. Further, it may help to reduce traffic congestion particularly at PCN and at Downs Elementary.
The Dennis faculty met today at HighPointe Church to assess their needs and to plan essential lessons. They will do likewise tomorrow. At tomorrow’s meeting, a representative from the disaster recovery company along with Mr. Everett Blasingame will speak to the group about reconstruction and repair procedures and timelines. Access for teachers to the instructional area of Dennis Elementary should occur very soon. Teachers will be able to sort through required materials and identify them for transport to the appropriate sites.
A parent meeting for all Dennis Elementary families is scheduled for Thursday evening at 6:00 p.m. in the Performing Arts Center at Putnam City North High School. School and district personnel will be providing necessary information about the temporary arrangements and related matters. Parents of fourth and fifth grade students will be able to visit the area in which these grade levels will be housed. We are also exploring the notion of a Saturday, September 11, visitation schedule at HighPointe Church and at Downs. We will announce the specifics of this as soon as possible.
It is a credit to this school district and to our community at large that so many people and groups have offered their assistance. Church leaders have been most willing to provide what they could and have been most gracious in these efforts. We are truly blessed to have so many caring patrons. Further, I cannot imagine a more competent and capable group to deal with such a calamity as the Putnam City Schools family. At every level there has been an unbelievable level of support and effort.
We will do everything in our power to insure that the children are well cared for and that student learning continues in an excellent fashion. Again, we do appreciate everyone’s understanding during this most unusual situation.
As much has changed since the preparation of this report, we will call on some individuals here this evening to provide a more current update within their areas of responsibility.
ITEM #15 – COMMENTS BY BOARD MEMBERS.
Mark Bledsoe thanked Stephanie Treadway for her inspirational message. He also thanked Elizabeth Randall, who spoke during public participation about her concerns over transportation safety issues.
Gail LoPresto said she is very proud of how our district is handling the recovery efforts at Dennis Elementary.
Tammy West thanked Elizabeth Randall for speaking to the board about her concerns. She said that involving students in fundraising for cancer research teaches them a great lesson. Mrs. West said the impact from MTV’s “If You Really Knew Me” episode about Putnam City West continues to be felt. She also said that Putnam City West supporters are in their 25th year of preparing and selling apple pies to raise money for the school.
Becky Haliburton thanked Ashley Hoggatt, Dennis Elementary Principal, for her positive, comforting presence during the challenges the school is facing. She encouraged teachers to share positive messages with the community about our district.
Julie Jenison also thanked Ashley Hoggatt as well as other district employees involved in recovery efforts at Dennis Elementary.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS NEGOTIATIONS FOR THE 2010-2011 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(1) AND (2).
Becky Haliburton made a motion at 8:05 p.m. to enter into executive session to discuss negotiations for the 2010-2011 school year pursuant to 25 O.S. § 307 (B)(1) and (2). Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
Mark Bledsoe made a motion at 8:20 p.m. to return to open session. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
MINUTES OF EXECUTIVE SESSION: Board Members Julie Jenison, Gail LoPresto, Mark Bledsoe, Tammy West, and Becky Haliburton; Superintendent Paul Hurst, and Human Resources Executive Director Dr. April Grace, met in executive session for the purpose of discussing negotiations for the 2010-2011 school year pursuant to 25 O.S. §307 (B)(1) and (2).
ITEM #18 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
Mr. Hurst said there was new business. It is requested that the board approve additional purchase order numbers 103710005, 103711005, 103713005, 103714005, 103715005, 103716005 and 103717005. Becky Haliburton made a motion to approve additional purchase orders totaling $35,000. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Becky Haliburton made a motion at 8:25 p.m. to adjourn. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
_____________________________________________
REGULAR BOARD OF EDUCATION MEETING
Monday, September 20, 2010
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 20, 2010 at 6:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 17, 2010 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Julie Jenison, president; Becky Haliburton, vice-president; Gail LoPresto, Mark Bledsoe, and Tammy West, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.
ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – ASHLEY HOGGATT.
Ashley Hoggatt, Principal at Dennis Elementary, gave an update on Dennis Elementary School. She showed pictures of Dennis Elementary School right after the storm. HighPoint Church, Putnam City North High School and Downs Elementary provided classroom space for Dennis Elementary teachers and children while Dennis Elementary School is being repaired.
Mrs. Hoggatt led in a Moment of Silence and the Pledge of Allegiance.
ITEM #2 – INFORMATION AND STAFF REPORTS:
UPDATE ON DENNIS ELEMENTARY SCHOOL – ASHLEY HOGGATT. (MOVED TO ITEM #1).
API PRESENTATION – SUE KUNTZE, ASSISTANT SUPERINTENDENT OF ELEMENTARY EDUCATION AND DR. MELANI MOUSE, ASSISTANT SUPERINTENDENT OF SECONDARY EDUCATION.
Sue Kuntze and Dr. Melani Mouse told board members that Putnam City’s Academic Performance Index (API) of 1124 is 50 points higher than the state average. However, state standards contributed to a situation in which 16 Putnam City Schools did not meet state API targets. Dr. Mouse explained that the state’s new standards meant that compared to last year, it took more correct answers for a student to pass the test. In addition, the target scores for making AYP were increased, meaning more students must pass the test to meet the new standard. Also, a change in the formula to compute API scores lowered scores across the state.
Schools making AYP were: Apollo Elementary, Arbor Grove Elementary, Central Elementary, Coronado Elementary, Dennis Elementary, Kirkland Elementary, Rollingwood Elementary, Tulakes Elementary, Western Oaks Elementary, and Mayfield Middle School.
The 16 schools not making AYP were: Downs Elementary in the area of math scores of Black students; Harvest Hills Elementary in the areas of reading scores of Black students and Economically Disadvantaged students; Hilldale Elementary in the areas of reading scores of ELL students and reading and math scores of White students, Economically Disadvantaged students, Regular education students, and All students; Lake Park Elementary in the area of reading scores of Economically Disadvantaged students; Northridge Elementary in the area of reading scores of Black students; Overholser Elementary in the areas of math and reading scores of students on IEP’s; Wiley Post Elementary in the areas of reading scores of Regular education students and Economically Disadvantaged students; Will Rogers Elementary in the areas of reading and math scores of Black students and Economically Disadvantaged students; Windsor Hills Elementary in the areas of reading scores of ELL students, Hispanic students and Economically Disadvantaged students; Capps Middle School in the areas of reading and math scores of ELL students, Hispanic students and Economically Disadvantaged students, and the reading scores of All students; Cooper Middle School in the areas of reading scores of Black students, Economically Disadvantaged students and All students; Hefner Middle School in the area of reading and math scores of Black students and Economically Disadvantaged students and the reading scores of students on IEP’s; Western Oaks Middle School in the area of reading scores of Hispanic students; Putnam City High School in the areas of math scores of Black students, Hispanic students, Economically Disadvantaged students and All students and the percentage of students on IEP’s who were not tested in reading; Putnam City North High School in the areas of math scores of Black students and Economically Disadvantaged students; and Putnam City West High School students in the areas of math scores of ELL students, Hispanic students, Economically Disadvantaged students, Regular education students and All students. The areas the District as a whole did not make AYP are reading scores of Ell students, Economically Disadvantaged students, students on IEP’s and All students.
ITEM #3 – PUBLIC PARTICIPATION.
There was no public participation.
ITEM #4– CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for emergency board meeting September 3, 2010.
b. Minutes for regular board meeting September 7, 2010.
c. Financial report and bimonthly bills for beginning purchase order
Numbers 104149005, 104150005 and 101400089 through 104095135
for August 31, 2010 through September 14, 2010 for the 2010-2011
school year.
d. School Activity Fund Transfer List for Putnam City High School.
e. School Activity Fund Subaccount Request for Arbor Grove Elementary and Putnam
City North.
f. Cash Summary for July.
g. Obsolete and/or Surplus Items.
h. Will Rogers Elementary Contract with Education Development and
Instructional Team (EDIT) for January 6, 2011.
($1,250 from Daycare Fund)
i. Secondary Contract for Putnam City North Prom.
j. Special Education Contract for Audiological Services with Keys Speech
and Hearing Center at the University of Oklahoma Health Sciences Center.
(not to exceed $15,000 from 621-2153)
FUNDRAISERS
School Date Proposed Activity Fund Money Used For Estimated Profit
Arbor Grove October Fall Book Fair Media Center Books for classroom $600.00
Central September 28 School Pictures Picture Curriculum and supplies $1,200.00
Dennis September 27-29 Book Fair Media Curriculum, reading incentives, Media Center improvements, supplies and software $15,000.00
Dennis October School Pictures Picture Curriculum, student awards and incentives, school improvement, office supplies, etc. $3,000.00
Dennis October “Square 1 Art”
Art Art supplies/materials $1,000.00
Harvest Hills October Harmony Hawks Vocal Music Classroom supplies, rewards and refreshments for students $200.00
Hilldale October Crazy Days Cancer Research Fund Donation for PC schools Cancer Drive $200.00
Rollingwood October/November Pictures Picture Office & classroom equipment, materials and supplies $1,500.00
Rollingwood October/November Sell T-Shirts Activity Weekly Readers, special activities, equipment, supplies, etc. $400.00
Western Oaks October 4th & 5th Skating during PE PE Skate time _
Western Oaks October Pictures School Pictures Educational supplies, guest speakers, operating expenses, office and classroom supplies, etc. $1,800.00
PC North September Collecting Donations for Sun Sun Donations to be given to designated causes $1,000.00
k. Elementary and Secondary Fundraisers.
PC North September Raffle two OSU vs. Baylor Tickets, a Signed Football, and two Sugarland Tickets PCN FCCLA Meeting supplies, field trips, club apparel, scholarships and donations $500.00
PC North October Freddy’s Frozen Custard Fundraiser Special Olympics Uniforms, practice materials, competition, meals and travel unknown
PC West December Concert with Oklahoma Chorale Drama Supplies $1,000.00
PC West May 2011 Dance Showcase with Velocity Dance Drama Play production, supplies $2,500.00
l. Overnight Travel Requests.
m. Out of state trips:
1. Putnam City North Cheerleading squad to New Orleans, Louisiana
January 1-5, 2011.
2. Putnam City North Cheerleading squad to Dallas, Texas
January 7-9, 2011.
3. Putnam City High School basketball students to a tournament in
Dallas, Texas December 9-11, 2010.
4. Putnam City High School basketball students to Greenwood Village,
Colorado December 20-22, 2010.
5. Putnam City West band students to Orlando, Florida May 12-16, 2011.
n. Retirements and resignations as listed on Attachment A.
Becky Haliburton made a motion to approve the consent agenda as presented. Mark Bledsoe seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #5 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Mark Bledsoe made a motion to approve employment of new personnel as listed on Attachment A. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #6 –CONSIDERATION OF AND VOTE ON MOTION TO MODIFY RATES OF PAY SCHEDULE.
Gail LoPresto made a motion to approve modification of Pay Schedule. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EVENING ALTERNATIVE EDUCATION SCHEDULE.
Tammy West made a motion to approve Evening Alternative Education Schedule. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #8– CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE DISTRICTWIDE GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM.
Mark Bledsoe made a motion to approve the Districtwide Gifted Committee and the Local Advisory Committee for the Putnam City Gifted Program. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #9 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PARTICIPATION AGREEMENT WITH PRIVATE SCHOOLS FOR IDEA SERVICES AT BETHANY CHRISTIAN ACADEMY. (PROJECT 621, IDEA)
Becky Haliburton made a motion to approve Participation Agreement with Private Schools for IDEA Services at Bethany Christian Academy. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PARTICIPATION AGREEMENT WITH PRIVATE SCHOOLS FOR IDEA SERVICES AT ST. CHARLES BORROMEO CATHOLIC SCHOOL. (PROJECT 621, IDEA)
Tammy West made a motion to approve Participation Agreement with Private Schools for IDEA Services at St. Charles Borromeo Catholic School. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH AMERICAN RED CROSS TO TEACH AND CERTIFY PUTNAM CITY EMPLOYEES IN CPR/AED/FIRST AIDE.
Mark Bledsoe made a motion to approve contract with American Red Cross to teach and certify Putnam City employees in CPR/AED/First Aide. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH UNIVERSITY OF CENTRAL OKLAHOMA FOR NURSING STUDENTS.
Becky Haliburton made a motion to approve contract with University of Central Oklahoma for nursing students. Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EDUCATIONAL DEVELOPMENT AND INSTRUCTION TEAM (EDIT) FOR 2010-2011. ($19,510 FROM 516 STIMULUS AND $21,115 FROM 541 TITLE II)
Mark Bledsoe made a motion to approve contract with Educational Development and Instruction Team (EDIT) for the 2010-2011. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2010-2011 ESTIMATE OF NEEDS.
Mark Bledsoe made a motion to approve the 2010-2011 Estimate of Needs. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
FY 2011 Estimate of Needs
2010-2011 General Fund $123,196,242.12
2010-2011 Building Fund 11,891,861.49
2010-2011 Child Nutrition Fund 8,503,980.00
2010-2011 MAPS for Kids 11,117,785.00
2010-2011 Sinking Fund 18,102,789.58
Total $172,812,658.19
ITEM #15 – SUPERINTENDENT’S REPORT.
• It is my pleasure to announce that the district has two National Merit Scholarship Program Semifinalists for 2011. We would like to congratulate Leigh Hibbard from Putnam City High School and Aadam Baksh from Putnam City North High School. These academically talented high school seniors have an opportunity to continue in the competition for some 8,400 National Merit Scholarships worth more than 36 million dollars. The nationwide pool of Semifinalists represents less than one percent of the U.S. high school seniors. We wish these fine students the best as they continue in this competition.
• As you are aware, the activity schedules at the district’s schools are very active this time of year. Our elementary soccer program has begun, and more than 800 young people are participating in that activity. Competitive athletics have begun at the middle school level, and we are anticipating the fall intramural programs to begin for the district’s sixth graders very soon. Our high schools are of course quite busy with fast pitch softball, football, cross country, volley ball, marching band, as well as many other co-curricular activities. It is indeed delightful to see so many students involved in such wholesome activities.
• With your approval of the lease agreement for the Springdale Early Childhood Center and the acceptance by the landlord of our floor plans and playground, we hope to get started on that remodel very soon. I know that Mr. Waters and others were working there today to inspect the characteristics of the space and that which will be required to operate the center in the manner we intend. I will deliver the necessary documents to the landlord’s representatives on Wednesday, and we should move forward from that point.
• Our total enrollment as of Thursday, September 16, was 389 students larger than at the same time last year with a total count of 19,052 students. There are more than 200 more students enrolled in the district’s elementary schools and almost 150 more students at the middle level. The district’s high schools and alternative programs are, in total, up slightly. We closed the 2009-2010 school year with 18,560 students. We have almost 500 more students now than at the close of last school year. The formal student count for mid-term allocation purposes comes next week. We will have those numbers to you as soon as they are available.
• As you know we are conducting parent teacher conferences this week. Elementary conferences are primarily scheduled for Tuesday and Thursday as is Putnam City West and Mayfield Middle School. The rest of the middle schools will conduct their conferences tonight and Thursday evening. Putnam City North High School and Putnam City High School will have their conferences tonight and Tuesday evening. In addition to the scheduled parent teacher conferences, there is a special opportunity for our almost 1,000 families with Pre-K students to familiarize themselves with the Early Bird program from 6:00 until 7:30 p.m. on Tuesday and Thursday as well. We look forward to a very successful week of conversations and cooperative effort regarding the successful efforts of our learners.
ITEM #16 – COMMENTS BY BOARD MEMBERS.
Mark Bledsoe thanked Ashley Hoggatt, HighPoint Church pastors, Putnam City North administrators and teachers, Downs Elementary personnel, and everyone else involved in helping out Dennis Elementary School after storm damage. He said he is looking forward to parent-teacher conferences.
Gail LoPresto said she appreciated the chance to attend the recent Oklahoma State School Board Association Convention. She thanked Ashley Hoggatt for her update and all her hard work following storm damage to Dennis Elementary. Mrs. LoPresto said the recent presentation of a check to the Oklahoma Medical Research Foundation for the district’s annual cancer fund drive was a moment of pride for her. She said it was a wonderful opportunity for Putnam City to work with the Inasmuch Foundation in creating a new pre-kindergarten center. Mrs. LoPresto also thanked Sodexo for the wonderful job they do providing food for Putnam City children. She said she appreciated the sense of community in the district, most recently shown in open houses and communication in the Putnam City West feeder pattern. Mrs. LoPresto commended Dr. Dick Balenseifen, teachers and students at Mayfield for the good test results. She also commended district administrators for all their hard work. Mrs. LoPresto said she visited the Kennedy Center while in Washington, D.C. last week, and was so proud that Putnam City had received the Kennedy Center’s Alliance of the Arts’ awards.
Tammy West said she enjoyed the open houses she had attended. She said she appreciated the community spirit shown by Putnam City West feeder pattern schools in supporting the Putnam City West football team. She also said she looks forward to site improvement presentations in order to hear about plans made by school staffs for increasing student learning and achievement.
Becky Haliburton thanked teachers for their work in helping students succeed, not only in math and reading but also in life skills. She said she is proud of what teachers and administrators do to help students succeed. Mrs. Haliburton thanked Tammy Jensen and Putnam City West student council members and Kathy Kutch and Putnam City North SUN members for their work during Win-Win Week. She said the pink-out effort at the Putnam City West vs. Putnam City North game was just another example of the passion Putnam City students and teachers have in fundraising for cancer. Putnam City North students raised $2,000 for cancer research and support of cancer patients during Win-Win Week. She said the Putnam City Marching Classic is Saturday, and she wished good luck to our Putnam City bands.
Julie Jenison said she was pleased to hear that enrollment numbers are up in the district. She also said she’s excited about upcoming parent-teacher conferences because the conferences give parents a chance to learn how their children are doing in school.
ITEM #17 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Mark Bledsoe made a motion at 7:15 p.m. to adjourn. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.