August 2010 Board Minutes
REGULAR BOARD OF EDUCATION MEETING
Monday, August 2, 2010
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 2, 2010 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 30, 2010 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Julie Jenison, president; Becky Haliburton, vice-president; Gail LoPresto, Mark Bledsoe, and Tammy West, members; Superintendent Paul Hurst; Sandy Lemaster, deputy clerk; and others.
ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – JOHN MURPHEY, ASSISTANT PRINCIPAL, PUTNAM CITY NORTH HIGH SCHOOL.
John Murphey gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.
ITEM #2 – INFORMATION AND STAFF REPORTS.
SUMMER SCHOOL PRESENTATION
John Murphey reported on High School Summer School programs. Seventy-nine credits were earned by the 114 participating students and 43 of those students earned enough credits to graduate. State ACE remediation funding was used to offer free remediation to Freshman and Sophomore students who failed their fall Algebra I or English II end-of-instruction tests. Seventy-eight students took Algebra I remediation. Fifty-six percent of those students are projected to pass the end-of-instruction test. Thirty students took English II remediation with 48 percent expected to pass the EOI.
At the Middle School level, there were 309 students who participated in Summer School programs. Dr. Melani Mouse, Assistant Superintendent of Secondary Education, reported that Middle School students made the following gains based on pre- and post-testing during Summer School:
Grade Math Gains Reading Gains
6th graders 82% 68%
7th graders 91% 80%
8th graders 93% 78%
Assistant Superintendent of Elementary Education, Sue Kuntze, reported that more than 1,200 elementary students were served at 7 different sites this summer. In addition, Northridge Elementary served the District as a Reading Academy. Enrollment was similar to previous years but average daily attendance – 650 Title 1 sites and 150 Reading Academy – was lower compared to previous years. This year summer school was held Monday – Thursday to minimize costs but it made it more difficult for parents to find child care for Friday and that affected the average daily attendance.
2010-2011 TENTATIVE STATE AID SUMMARY
Executive Director of Finance, Shannon Meeks, provided an overview of the initial state aid allocations for fiscal year 2011 and the projected impact on the District and the fund balance. Initial allocations are $5.3 million or 10.93 percent less than 2010. Federal stimulus funding will run out at the end of this fiscal year and reduced state budget projections mean districts across the state will continue to build up their general fund balances to prepare for future budget challenges. As reported at the July 19th Board meeting, Putnam City’s fund balance has grown to 5.43% due to various cost savings measures taken by the District; however, there will still be challenges ahead and the goal will be to continue to increase the general fund to better withstand economic fac
AFTER SCHOOL PROGRAMS AND AMERICORPS GRANT – JOHN ROBBERSON
John Robberson, Director of After-School Programs, announced that the District is seeking 33 people who want to “Make a Difference” by assisting children in after-school programs at 7 elementary sites. The program is funded primarily through a grant from the Oklahoma Community Service Commission and will provide a living allowance for 30 part-time and 3 full-time bilingual AmeriCorps members. In addition to math and reading, the after-school programs will include tutoring and activities for other subjects like science, social studies, arts, etc. Part-time AmeriCorps members would receive a $567.91 per month living allowance for 11-months. The full-time bilingual members would each receive $1,072.73 per month living allowance. An educational stipend is also available for those members who fulfill their 11-month commitment. Applications and additional information are available on the District website. Interviews will begin August 16th and employment will begin on September 1st.
ITEM #3 – PUBLIC PARTICIPATION.
There was none.
ITEM #4– CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting July 19, 2010.
b. Financial report and bimonthly bills for purchase order numbers 100364117
through 101198094 for the time period inclusive for the 2010-2011
school year.
c. School Activity Fund Cash Summary reports.
d. School Fund Transfers including Putnam City North and Putnam City West.
e. School Activity Fund Subaccount Requests.
f. Declaration of obsolete/surplus items.
g. Elementary and Secondary Fundraisers.
ELEMENTARY FUND-RAISERS
BOARD OF EDUCATION MEETING
August 2, 2010
APOLLO
Activity/Subaccount Water Bottle Sales/General $2,000.00
Date: Ongoing (teaching resources, field trips, supplies,
student materials, technology and prof. dev.)
Activity/Subaccount Cancer Drive/Donation $300.00
Date: Ongoing (district cancer drive for OMRF)
ARBOR GROVE
Activity/Subaccount Athletics/Athletics $400.00
Date: Ongoing (purchase of equipment to be used for intra-
murals, curriculum materials, uniforms, awards,
trophies, medals, and transportation)
Activity/Subaccount Before/After School Daycare/Daycare $20,000.00
Date: Ongoing (daycare expenses, playground, office/class-
room supplies, equipment, furniture, and food)
Activity/Subaccount Various Fundraisers, Sell Items at Lunch, Special $17,000.00
Date: Ongoing Activities, Admission to Competitions/Camp
Classen
(Camp Classen)
Activity/Subaccount Candy, Wrapping Paper, Gift Items, and Cookie $17,000.00
Date: Ongoing Dough Sales, Crazy Days, etc./General
(playground equipment, technology, field trips,
transportation, supplies and other projects)
Activity/Subaccount Coins for Cancer/Cancer $650.00
Date: Ongoing (donation to OMRF and the cancer classic run)
CENTRAL
Activity/Subaccount Brochure Sales/General $10,000.00
(curriculum and supplies)
DENNIS
Activity/Subaccount Chorus T-Shirt Sales/Music $75.00
Date: Fall (curriculum, student awards, incentives,
teacher/office supplies and equipment)
Activity/Subaccount Bottled Water Sales/General $250.00
Date: Ongoing (leveled readers, curriculum, school improve-
ment, equipment and teacher/office supplies)
Activity/Subaccount Assignment Book Sales/General $250.00
Date: Ongoing (curriculum, student awards and incentives,
and teacher/office supplies)
Activity/Subaccount Before/After School Daycare/Daycare $15,000.00
Date: Ongoing (curriculum, student awards and incentives,
teacher/office supplies, furniture, and equip-
ment, school improvement, daycare payroll, etc.)
Activity/Subaccount Crazy Hair, Hat, Sock Day, Jog a Thon, Cookie $1,500.00
Date: Ongoing Dough/Cancer
(donation to P.C. Cancer Drive)
Activity/Subaccount Author Book Sales/Media $50.00
Date: Ongoing (purchase of library books, videos, etc.)
DOWNS
Activity/Subaccount Square 1Art/Art $1,200.00
Date: Ongoing (purchase of art supplies, and curriculum needs)
Activity/Subaccount Chorus T-Shirt Sales/Music $100.00
Date: Ongoing (purchase of music, classroom and curriculum
supplies)
DOWNS
Activity/Subaccount Yearbook Sales/Yearbook $500.00
Date: Ongoing (expenses for publishing/distributing yearbook,
classroom and curriculum supplies)
Activity/Subaccount Before/After School Daycare/Daycare $25,000.00
Date: Ongoing (payroll, materials, supplies, etc.)
HARVEST HILLS
Activity/Subaccount School T-Shirt/Sweatshirt Sales/General $750.00
Date: Ongoing (student incentives office and classroom
supplies, etc.)
Activity/Subaccount Before/After School Care/Daycare $12,000.00
Date: Ongoing (daycare supplies, payroll, classroom and office
supplies, etc.)
Activity/Subaccount Hat, Spirit, PJ, Crazy Hair Day/Cancer $2,500.00
Date: Ongoing (PC Cancer Drive)
HILLDALE
Activity/Subaccount School T-Shirt Sales/General $300.00
Date: August (misc. classroom and office supplies, field trips,
capital improvements, etc.)
Activity/Subaccount Fall & Spring Pictures/Pictures $1,000.00
Date: Ongoing (capital improvements, office supplies, school
projects, and instructional equipment)
Activity/Subaccount Bottled Water Sales/General $500.00
Date: Ongoing (misc. classroom and office supplies, field trips,
capital improvements, etc.)
Activity/Subaccount After School Daycare/Daycare $1,200.00
Date: Ongoing (daycare expenses, playground, professional
development, materials, etc.)
Activity/Subaccount Author Visits/Media $1,000.00
Date: Fall (books, library supplies, field trips, etc.)
KIRKLAND
Activity/Subaccount Candy Sales/General $2,000.00
Date: Ongoing (5th grade expenditures)
Activity/Subaccount Plush Pirate Sales/General $200.00
Date: Ongoing (curriculum, misc. supplies, classroom projects,
and books)
Activity/Subaccount Childcare/General $11,000.00
Date: Ongoing (supplies, dues, equipment, staff development,
incentives, etc.)
Activity/Subaccount Cookie Dough Sales/General $15,000.00
Date: Ongoing (expenditures for the general benefit of the entire
school)
Activity/Subaccount Employee Annual Dues/Employee Courtesy Fund $700.00
Date: Ongoing (cards, flowers, gifts, cakes, and supplies)
LAKE PARK
Activity/Subaccount Student Store/Media $400.00
Date: Ongoing (curriculum, instructional, and office supplies
for media center)
OVERHOLSER
Activity/Subaccount Bottled Water Sales/General $500.00
Date: Ongoing (instructional classroom and office supplies)
Activity/Subaccount Ice Cream, Movie, Crazy Days/Cancer $1,500.00
Date: Ongoing (cancer fund)
ROLLINGWOOD
Activity/Subaccount Pencil Vending/Student Store $300.00
Date: Ongoing (student awards, rewards, and etc)
TULAKES
Activity/Subaccount Coins For The Cure, Teacher’s Jean Day/Cancer $1,000.00
Date: Ongoing (donation to district wide fundraiser to support
cancer research)
Activity/Subaccount Candy Bar Sales/General $400.00
Date: Ongoing (support special activites for 5th grade)
WESTERN OAKS
Activity/Subaccount Chorus T-Shirt Sales/General $800.00
Date: Ongoing (chorus t-shirts)
Activity/Subaccount Book Fairs, Book Sales/Media $4,000.00
Date: Ongoing (cost of books plus new books, speaker fees,
and other misc. supplies for media center)
Activity/Subaccount Sonic Night/General $500.00
Date: Ongoing (educational supplies, faculty supplies, field
trips, improvements, etc)
Activity/Subaccount 5th Grade Student Agenda Sales/General $600.00
Date: Ongoing (purchase of agendas)
Activity/Subaccount Yearbook Sales/Yearbook $3,000.00
Date: Ongoing (purchase of yearbooks)
Activity/Subaccount Art Club and Choir/Student Store $500.00
Date: Ongoing (supplies for art club and choir, and to offset
field trip expenses for these clubs)
Activity/Subaccount Art Club Puppet Sells/Art $500.00
Date: Ongoing (supplies needed for art and art club)
Activity/Subaccount Faculty Games Against STUCO/Cancer $200.00
Date: Ongoing (donation to cancer fund)
Activity/Subaccount STUCO, Hats for Hope/Cancer $700.00
Date: Ongoing (donation to cancer fund)
Activity/Subaccount Bottled Water Sales/General $600.00
Date: Ongoing (educational supplies, items for faculty meetings,
improvements, field trips, etc.)
WILEY POST
Activity/Subaccount Weekly Book Sales/Title I Math/Reading $250.00
Date: Ongoing (purchase math and reading materials)
Activity/Subaccount Purchasing Recorders/Music $100.00
Date: Ongoing (recorder ordering for 4th and 5th graders)
Activity/Subaccount Chorus T-Shirts/Music $100.00
Date: Ongoing (purchase of chorus t-shirts)
WILL ROGERS
Activity/Subaccount Sell Plastic Water Bottles/P.E. $200.00
Date: August (purchase of water bottles)
Activity/Subaccount T-Shirts for Art Club Members/Art Club $450.00
Date: Ongoing (members t-shirts)
Activity/Subaccount Redeeming Aluminum Cans/Crushing for Fun $75.00
Date: Ongoing (field trips)
Activity/Subaccount Selling Yearbooks and Ads/General $100.00
Date: Ongoing (covering the cost of book production)
Activity/Subaccount Daycare/Wrangler Ranch Daycare $25,000.00
Date: Ongoing (materials, supplies, cell phone, payroll, improve-
ments, etc.)
Activity/Subaccount School Pictures/Picture $3,500.00
Date: Fall (materials, supplies and equipment)
WINDSOR HILLS
Activity/Subaccount Saving Boxtops/Vocal Music $500.00
Date: Ongoing (music supplies and instruments)
Activity/Subaccount Student Store Sales/Student store $600.00
Date: Ongoing (student and staff incentives and needs such as
clothes, food, etc.)
SECONDARY FUND-RAISERS
BOARD OF EDUCATION MEETING
August 2, 2010
COOPER MIDDLE SCHOOL
Activity / Subaccount Send in Capri Sun labels / Orchestra $ 50.00
Date: Ongoing (Classroom supplies)
PUTNAM CITY NORTH
Activity / Subaccount Car wash / Step Club $ 200.00
Date: August (Uniforms, competition fees)
Activity / Subaccount Garage sale / Pom $ 1,500.00
Date: August (Competition fees)
Activity / Subaccount Sell Yearbook & Senior Salutes / Panther Tracks $60,000.00
Date: Ongoing (Production of yearbook)
Activity / Subaccount Sell Advertisements / The North Star Newspaper $ 1,000.00
Date: Ongoing (Production of newspaper)
Activity / Subaccount Sonic Car Hop / Panther Pals $ 500.00
Date: August (Leadership retreat and supplies)
Activity / Subaccount Sonic Car Hop / Cheer $ 500.00
Date: August (Registration and travel expenses)
h. Retirements and resignations as listed on Attachment A.
Becky Haliburton made a motion to approve the consent agenda as presented. Mark Bledsoe seconded the motion. Vote: Bledsoe, abstain; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #5 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Mark Bledsoe made a motion to approve employment of new personnel as listed on Attachment A. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #6 –CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH YOUTH CORNERSTONE FOR THE 2010-2011 SCHOOL YEAR.
Tammy West made a motion to approve contract with Youth Cornerstone for the 2010-2011 school year. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SCHOOL-WIDE TITLE I PLAN FOR COOPER MIDDLE SCHOOL AND PUTNAM CITY WEST HIGH SCHOOL.
Gail LoPresto made a motion to approve school-wide Title I plan for Cooper Middle School and Putnam City West High School. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #8– CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOCATION AGREEMENT WITH NEW REMOTE PRODUCTIONS, INC.
Tammy West made a motion to approve location agreement with New Remote Productions, Inc. Mark Bledsoe seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #9 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE BID BY BARBOUR AND SHORT FOR THE REMODEL OF ADA RESTROOMS AT HILLDALE ELEMENTARY. ($200,000 FROM 79-192)
Mark Bledsoe made a motion to approve bid by Barbour and Short for remodel of ADA restrooms at Hilldale Elementary. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER FOR A PARTITIONS PROJECT AT TULAKES ELEMENTARY. ($2,616 FROM 79-192).
Gail LoPresto made a motion to approve Change Order for a partitions project at Tulakes Elementary. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
The partitions will be installed before the start of the 2010-2011 school year.
ITEM #11 – COMMENTS BY BOARD MEMBERS.
Mark Bledsoe thanked John Murphey for his inspirational message and Shannon Meeks for his initial state allocation presentation for 2010-2011. He reported that State Question 744 would be on the November ballot and could mean $20 million dollars to the Putnam City District. If passed, the per pupil funding would be raised incrementally over a three year period to equal the regional average spent per student. Mr. Bledsoe also thanked everyone for their condolences in the loss of his sister.
All the Board members thanked the Summer School staff and were pleased with the Summer School reports presented.
Gail LoPresto also thanked the Buildings and Grounds crews that are working in the heat to prepare for the start of the school year.
Becky Haliburton recognized all three of the high schools bands who have been hard at work practicing during the summer months.
Julie Jenison thanked staff for their informative reports and the opportunities afforded to students through the Summer School programs.
ITEM #12 – SUPERINTENDENT’S REPORT.
• It is our pleasure to welcome approximately 150 new teachers to the district this year. The New Teachers Academy will begin at 7:45 on Wednesday, August 4, at Cooper Middle School and will run for three days at that site. Two more activities I would call your attention to are the PC Live event scheduled for Thursday, August 12, at 8:30 A.M. in the Little Theater at Putnam City North High School and the large gathering of all certified personnel to be conducted at the Putnam City High School Performing Arts Center on Friday, August 13, also at 8:30 A.M.
• The dream of spaceflight is still alive for many young people. Daniel Robison, who will be in the seventh grade at Western Oaks Middle School next year, graduated this summer from the Level 1 portion of the Future Astronaut Training program at the Kansas Cosmosphere and Space Center. As part of the week-long program, Daniel directed a robotic mission, practiced spacewalk rescues, and trained in a stress simulator, space shuttle simulator, centrifuge, and multi-axis trainer. What a fascinating experience for this student!
• Ezekial Wilson, soon to be a fifth grader at Tulakes Elementary School, will travel to Pennsylvania early this month to compete in the softball throw at the Hershey Track and Field Games. Ezekial threw a softball 138.5 feet at the state competition in late June, breaking the all-time record for his age group. This outstanding throw also earned him first place in a six-state region, qualifying him for the national competition. Although more than 100 Tulakes’ students have gone to state competition in years past, Wilson is the first to advance to the national event.
• Patrick Riley, art teacher at Wiley Post Elementary School, was commissioned by the Ford Center this spring to design and make a mask for Lady Gaga. Mr. Riley presented the mask to her before a concert conducted recently in Oklahoma City.
• I am extremely delighted to announce our plans to expand our full day pre-kindergarten opportunities for the 2010-2011 school year. As you may recall the only full day offerings we had in 2009-2010 were at Tulakes Elementary School. Ms. Kuntze is working with the principals of 8 additional schools as well as the PC Center to make full day Pre-K a reality in those locations that had the classroom availability. This will bring our service number in full day programs to approximately 320 compared to the 40 students served last year. Schools projected to have full day programs include Apollo (2), Arbor Grove, Central, Overholser (2), Harvest Hills (2), Northridge (2), PC Center, Ralph Downs, Tulakes (2), and Will Rogers (2). We have long known the benefits of wholesome early childhood education and again, we are excited beyond words about providing these opportunities for our young learners.
ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Mark Bledsoe made a motion at 6:16 p.m. to adjourn. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
Mr. Hurst provided a proposed amendment to District policy in regards to the Background Check Policy to comply with SB2199. The amendment will be presented for vote at a future Board meeting.
__________________________________________________________
SPECIAL BOARD OF EDUCATION MEETING
Monday, August 9, 2010
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Monday, August 9, 2010 at 12:00 p.m. at Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice was posted on Friday, August 6, 2010 at 12:00 p.m. in accordance with 25 O.S. § 311.
ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND
ABSENT.
Julie Jenison called the meeting to order at 12:00 p.m.
Members present: Julie Jenison, president; Gail LoPresto, Mark Bledsoe, and Tammy West, members; Debbra Baldwin, clerk, and others.
ITEM #2 –CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH DR. KAYLIN COODY FOR THE PURCHASE AND USE OF THE EXCEPTIONAL CHILD CURRICULUM MATERIALS FOR THE 2010-2011 SCHOOL YEAR. ($1,000 FROM 622)
Gail LoPresto made a motion to approve contract with Dr. Kaylin Coody for the purchase and use of The Exceptional Child Curriculum materials for the 2010-2011 school year. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Jenison, aye.
ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST/BEST BASE BID FROM CONNELLY PAVING PLUS ALTERNATES 2 AND 3 FOR PAVING FOR VARIOUS SITES. ($307,420 FROM 38-289 AND 34-289)
Mark Bledsoe made a motion to approve the lowest/best base bid from Connelly Paving plus alternates 2 and 3 for paving for various sites. Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Jenison, aye.
Schools included in the paving project are Coronado Elementary, Overholser Elementary, Tulakes Elementary, Hefner Middle School, Putnam City North High School and Putnam City West High School. Paving jobs at Tulakes Elementary, Hefner Middle School and Putnam City West High School are expected to be completed before classes start August 19.
ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 12:05 p.m. to adjourn. Mark Bledsoe seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Jenison, aye.
________________________________________________________________
REGULAR BOARD OF EDUCATION MEETING
Monday, August 16, 2010
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 16, 2010 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 13, 2010 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Julie Jenison, president; Becky Haliburton, vice-president; Gail LoPresto, Mark Bledsoe, and Tammy West, members; Superintendent Paul Hurst; Debbra Baldwin, clerk; and others.
ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – JENNIFER ROBERTSON.
Jennifer Robertson, Assistant Principal at Hefner Middle School, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.
ITEM #2 – INFORMATION AND STAFF REPORTS.
UPDATE ON CAPITOL IMPROVEMENT PROJECTS – JIM HOOPER.
Jim Hooper, Executive Director of Operations, updated board members on construction
projects and building readiness for the first day of school. Construction projects are
finished at Arbor Grove, Coronado, Dennis, Downs, Kirkland, Northridge, Western
Oaks Elementary, Wiley Post, Windsor Hills, Capps Middle School Cooper Middle
School, Mayfield Middle School, and Western Oaks Middle School.
At Apollo Elementary, Harvest Hills Elementary, Lake Park Elementary and Will
Rogers Elementary, new partitions are being installed between the cafeteria and the
gym.
At Hefner Middle School, new gym lights are being installed, a new stage curtain is
being hung, paving jobs are underway, finishing touches are being put on new canopies
and heating, air-conditioning and ventilation work is being done.
Major projects in progress include a new front entrance at Putnam City West High
School, roof repairs at Putnam City high schools and geothermal heating and cooling at
four schools. At Rollingwood Elementary, construction is proceeding on a new kitchen
and cafeteria. If construction goes as planned, the new facility will be in use after fall
break.
ITEM #3 – PUBLIC PARTICIPATION.
Nichole Carrillo spoke to the board regarding transportation safety concerns. Also speaking to the board were Erika Vandersypen, Valerie Hall, Joanne Gilley, April Hopper, Jequeta Williams and Thelma Jones. Parents were concerned about lack of bus stops and other student transportation issues.
ITEM #4– CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
a. Minutes for regular board meeting August 2, 2010.
b. Minutes for special board meeting August 9, 2010.
c. Financial report and bimonthly bills for beginning purchase order numbers
100532130 through 101600710 for July 13-26, 2010 for the
2010-2011 school year.
d. Obsolete and/or Surplus Items.
e. Elementary Fundraisers.
School Date Proposed Activity Fund Money Used For Estimated Profit
Apollo Fall Pictures Pictures Teaching resources, field trips, supplies and student materials $1,000.00
Apollo September MPACT 4 Kids-Catalog General Teaching resources, field trips, supplies, student materials, etc. $5,000.00
Apollo September Book Fair Media Books and materials
$800.00
Coronado Ongoing Book Fair Media Book, music, media supplies, possible author visit $500.00
Coronado Ongoing Juice & Granda Media Incentives, parties, shirts for students achieving AR goals $700.00
Coronado Ongoing Hat and Crazy Hair Day, Candy Cane Express, Coins for Cancer, etc. Cancer OMRF donation $2,500.00
Coronado Ongoing Child Care Center Cougar Care Misc. supplies and school expenses $15,000.00
Coronado Fall Pictures Picture Curriculum and Instruction, student and office supplies, technology $2,500.00
Coronado Ongoing Sell Cougar Clothing Activity Misc. supplies and school expenses $500.00
Downs August Sell T-Shirts PE Purchase dye and other supplies to tye-dye shirts $200.00
Harvest Hills Fall Pictures School Pictures Instructional, media supplies, PD, technology related equipment and supplies. $3,500.00
Hilldale September Book Fair Media Books, library supplies, library field trips, author visits, library furnishings, etc. $1,000.00
August 16, 2010 Approved Fundraisers
Hilldale September Cookie Dough Sales General School supplies, teaching materials, incentives, field trips, capital improvements. $3,500.00
Kirkland Fall Pictures Picture Teacher/office expenses, student/teacher development expenses, agendas, etc. $4,000.00
Lake Park Fall Pictures General Curriculum materials and misc. instructional/office supplies $3,000.00
Lake Park Fall Cookie Dough Sales General Curriculum materials and misc. instructional/office supplies $9,000.00
Northridge September Pictures School Pictures School supplies, books and technology $2,000.00
Overholser September Art projects Made and Purchased by Students General Instructional classroom supplies $500.00
Overholser Fall Pictures Pictures Instructional school and student supplies $2,500.00
Rollingwood Fall Purchase of Honor Choir T-shirts Vocal Music Honor choir t-shirts $250.00
Rollingwood Ongoing Sale of Music Program DVD’s Vocal Music Vocal music equipment, materials and supplies $600.00
Tulakes September Brochure Sales General Furniture, technology equipment, instructional materials and supplies, school improvement, etc. $3,000.00
Tulakes Fall Donuts with Dad General Paper, printing expenses related to pictures of students with their Dad $60.00
Western Oaks Elem. September Computers for Education General Educational supplies, items needed for faculty meetings, furnishings, improvements, field trips, etc. $400.00
Wiley Post September Penny Challenge 5th Grade Activity Camp expenses, rental of camp facilities, supplies for activities, transportation $1,800.00
Wiley Post Fall Pictures Pictures Office supplies, postage, office furniture, etc.
$2,000.00
Will Rogers September Selling Chorus T-Shirts Music T-shirt cost and choral music $500.00
Will Rogers Ongoing Monthly Hat Day Cancer Donation to OMRF $1,000.00
Will Rogers September Book Fair Media Purchase supplies, technology, and books for the Media center $1,300.00
Putnam City North August 28 Sonic Car Hop Panther Pals Leadership retreat, group leader supplies, treats, misc. items $500.00
f. Retirements and resignations as listed on Attachment A.
Becky Haliburton made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #5 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Mark Bledsoe made a motion to approve employment of new personnel as listed on Attachment A. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #6 –CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE VOLUNTARY SEPARATION PROGRAM IN THE AMOUNT OF $400 PER MONTH FOR THE 2010-2011 FISCAL YEAR FOR THE PERSONS LISTED ON ATTACHMENT B.
Tammy West made a motion to approve the Voluntary Separation Program per month for the 2010-2011 fiscal year for the persons listed on Attachment B. Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A REVISION TO GENERAL PERSONNEL POLICIES FELONY RECORD SEARCHES – POLICY DA.
Mark Bledsoe made a motion to approve a revision to General Personnel Policies Felony Record Searches – Policy DA. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #8– CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO STUDENT ACTIVITIES POLICY – EC.
Gail LoPresto made a motion to approve revision to Student Activities Policy – EC. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
State law requires that student athletes each year must submit a concussion and head injury information sheet before participating in practice or competition. In addition, an athlete who is suspected of sustaining a head injury or concussion shall be removed from participation at that time and may not practice or compete until he or she is evaluated by a licensed health-care provider and receives written clearance.
ITEM #9 - CONSIDERATION OF AND VOTE ON MOTION TO DECLARE 1080 HOURS PER SCHOOL YEAR OF CLASSROOM INSTRUCTIONAL TIME AS SPECIFIED IN POLICY EA.
Gail LoPresto made a motion to declare 1080 hours per school year of classroom instructional time as specified in Policy EA. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE ASSESSING MATH CONCEPTS TRAINING FOR KINDERGARTEN THROUGH 2ND GRADE TEACHERS SEPTEMBER 27, 2010 WITH MATH PERSPECTIVES. ($8,250 FROM 516)
Tammy West made a motion to approve Assessing Math Concepts Training for Kindergarten through 2nd grade teachers September 27, 2010 with Math Perspectives. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH THE VISITING NURSES ASSOCIATION (VNA) TO ADMINISTER FLU SHOTS TO INTERESTED EMPLOYEES.
Mark Bledsoe made a motion to approve the agreement with the Visiting Nurses Association (VNA) to administer flu shots to interested employees. Gail LoPresto seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MAPS’ FUNDS IN THE AMOUNT OF $1,275,350 FOR PUTNAM CITY NORTH GYMNASIUM CONVERSION. ($1,275,350 FROM 24-195)
Mark Bledsoe made a motion to approve MAPS’ funds in the amount of $1,275,350 for Putnam City North gymnasium conversion. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, nay; West aye; Haliburton, aye; Jenison, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST/BEST BASE BID OF $4,390,000 WITH ALTERNATE B OF $220,000 FROM J. L. WALKER FOR THE PUTNAM CITY NORTH GYMNASIUM CONVERSION. ($4,610,000 FROM 79-195, 24-195, 21-195)
Mark Bledsoe made a motion to approve the lowest/best base bid of $4,390,000 with Alternate B of $220,000 from J. L. Walker for the Putnam City North gymnasium conversion. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER #2 FROM HUNTER MECHANICAL AT PUTNAM CITY NORTH HIGH SCHOOL. ($164,997 FROM 38-251, 24-158)
Gail LoPresto made a motion to approve Change Order #2 from Hunter Mechanical at Putnam City North High School. Tammy West seconded the motion. Vote: Bledsoe, abstain; LoPresto, aye; West, aye; Haliburton, aye, Jenison, aye.
ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER FOR SIMPLEX GRINNELL AT OVERHOLSER ELEMENTARY. ($18,700 FROM 79-197)
Gail LoPresto made a motion to approve Change Order for Simplex Grinnell at Overholser Elementary. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LEASE-PURCHASE AGREEMENT WITH POSITIVE CHANGES. ($300,000 TO 11-000)
Tammy West made a motion to approve Lease-Purchase Agreement with Positive Changes. Becky Haliburton seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR EDUCATIONAL SERVICES FOR POSITIVE CHANGES.
Mark Bledsoe made a motion to approve Contract for Educational Services for Positive Changes. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #18 – SUPERINTENDENT’S REPORT.
• Our collective gratitude is extended to all of the people in the district who have provided the assistance needed to conduct our meetings with staff over the past week or so. Specifically, I would like to recognize the administrations and staffs at Cooper Middle School, Putnam City High School, and Putnam City North High School for hosting some of our large gatherings. Mr. Boggs, Ms. Stratton, and Ms. Norris from this building contributed greatly to these meetings as well. I would also like to thank Eric Winkle and the PCACT for their work in these events.
• I do want to remind everyone of a special activity celebrating 20 years of service by Sodexo in providing wholesome meals for the children of the district. The reception is a come and go affair that will be conducted from 4:30 to 6:30 on Thursday, August 26.
• I want to commend the people at the District Enrollment Office for their ongoing work as we approach the beginning of a new school year. As you know, there are many students and families served by the good people there. In a two week period beginning August 2 and concluding Friday, August 13, the DEO has worked with almost 1800 students in terms of their enrollment in the district. The pace will continue.
• Three district high school students have been selected as members of the 2010-2011 Youth Council of Oklahoma City. Dayton Willis of Putnam City West High School and David Assaleh and Aslan Maleki of Putnam City North High School will take part in the program. Youth Council is an eight month leadership program for high school juniors and seniors that provides participants an inside look at how city government operates. Youth councilors take part in activities such as police and fire training exercise, air traffic control simulations, neighborhood meetings, and official events with city council members.
• Maria Looper, a 1989 All State pitcher from Putnam City North High School, has been named the head softball coach at the University of Iowa.
• Again, we are very excited about welcoming almost 19,000 students to what I know will be a stimulating and productive school year. It is a time of great excitement and hope for our learners. The time is now to do all that we can to capture the hearts of our kids for learning and wholesome development. It will indeed be a great school year.
• Additional bus stops are recommended based on safety issues at the following schools:
o Kirkland Elementary – With concerns about the students south of NW Expressway between Portland and May and North of NW Expressway and West of Lake Hefner Parkway.
o Windsor Hills Elementary – With concerns about the students east of Meridian between 23rd and 36th.
o Apollo Elementary – With concerns about the students in the Summer Oaks Apartments, located at 5744 NW 16th.
o Rollingwood Elementary – With concerns about the students in the Twin Lakes Apartments located at 6100 NW 63rd.
o Arbor Grove Elementary and Capps Middle School – With concerns about the students in the Woodscape Apartments, located at 4200 N. Meridian and Mt. Vernon Apartments, located at 4000 N. Meridian.
o Will Rogers Elementary – With concerns about the students in Kimberly Place and the west end of Walnut Creek.
o Mayfield Middle School – With concerns about the students south of NW 10th, west of MacArthur, and east of MacArthur south of 10th.
ITEM #19 – COMMENTS BY BOARD MEMBERS.
Mark Bledsoe thanked parents who spoke during public participation. He said he is very concerned about transportation issues. Mr. Bledsoe said he enjoyed attending Putnam City Live at Putnam City North High School.
Gail LoPresto thanked Enrollment Office staff for their hard work getting kids enrolled in schools. Mrs. LoPresto said she is excited about the improvements to the Putnam City North gymnasium but finds it difficult to explain the differing cost figures.
Tammy West thanked those speaking during public participation. She said she is very concerned about transportation issues. Mrs. West thanked Putnam City Foundation for its support of Challenge Day, which led to Putnam City West’s involvement in the documentary on MTV, If You Really Knew Me. She told board members that the three Putnam City West students who recently traveled to New York City to appear on the Mike Huckabee Show did a phenomenal job. She also noted that a story on Channel 9 KWTV sports about Putnam City West football was very moving.
Becky Haliburton also thanked the Enrollment Office staff for doing a good job. She said she is anxious to hear enrollment numbers.
Julie Jenison said a friend in Fayetteville, Arkansas reported seeing the Channel 9 story on Putnam City West football students and said he now has a team to support.
ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS NEGOTIATIONS FOR THE 2010-2011 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(1) AND (2).
Becky Haliburton made a motion at 6:05 p.m. to enter into executive session. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
Tammy West made a motion at 6:58 to return to open session and to request the Board Clerk to record the minutes of the executive session.
MINUTES OF EXECUTIVE SESSION: Board Members Julie Jenison, Gail LoPresto, Mark Bledsoe, Tammy West, and Becky Haliburton; Superintendent Paul Hurst, and Human Resources Executive Director Dr. April Grace, met in executive session for the purpose of discussing negotiations for the 2010-2011 school year pursuant to 25 O.S. §307 (B)(1) and (2).
ITEM #22 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.
Mr. Hurst said there was new business. It is requested that the board approve Purchase Order #101898093 to Department of Homeland Security Gets Program. Gail LoPresto made a motion to approve Purchase Order #101898093. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.
ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Gail LoPresto made a motion at 7:00 p.m. to adjourn. Tammy West seconded the motion. Vote: Bledsoe, aye; LoPresto, aye; West, aye; Haliburton, aye; Jenison, aye.