Putnam City Board of Education Meeting Minutes
June 2009
 
REGULAR BOARD OF EDUCATION MEETING
Monday, June 1, 2009

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 1, 2009 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 29, 2009 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Julie Jenison, vice-president; Becky Haliburton, Mark Bledsoe, and Tammy West, members; Superintendent Mr. Paul Hurst; Carolyn Shirley, deputy clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – PATRICIA HOCKER.

Patricia Hocker, principal at Windsor Hills, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – PRESENTATION OF CHECK TO OKLAHOMA MEDICAL RESEARCH FOUNDATION – PATRICIA HOCKER.

Patricia Hocker, principal at Windsor Hills and chairperson of the Putnam City Cancer Drive Committee, presented a check from Putnam City Schools in the amount of $110,613.19 to a representative from Oklahoma Medical Research Foundation (OMRF), Lauren Nettleton, a former Putnam City School student.

Mrs. Hocker recognized Putnam City High School for raising $26,020.09 for our cancer drive, the highest donation in the district, as well as the largest donation from the high schools. Hefner Middle School raised $5,500, the largest amount turned in by our middle schools. Lake Park topped the elementary schools by bringing in $10,413.60.

Mrs. Hocker is retiring from the district; and therefore, is resigning from the chairperson position. She will, however, continue to serve as a committee member. Stephanie Treadway, principal of Wiley Post Elementary School, was named the new chair for the committee.

ITEM #3 – RECOGNITION OF PUTNAM CITY NORTH STATE TENNIS CHAMPIONS.

Tennis coach David Diefenderfer recognized each member of the Putnam City North tennis team as being not only great athletes in winning the state tennis competition, but also being academic scholars and school leaders as well. He also recognized and thanked the parents of the team members for their support.

ITEM #4 – INFORMATION AND STAFF REPORTS:

 SUMMER PROJECTS OVERVIEW

Bettie Estes-Rickner, Executive Director of Information Technology Services, gave an update on technology summer projects. She shared statistics on enrollments at the District Enrollment Office. She also explained the new PowerSchool program implementation and the great number of training sessions that will be made available to our district administrators and teachers in the next few months. Mrs. Estes-Rickner also commented about other areas of technology training, upgrades, and summer maintenance, including: telephones in every classroom and state-of-the-art technology at the new Central Elementary. She introduced Charri Stratton, instructional technologist, filling the position of retiree Terri Pelley.

Jim Hooper, Executive of Operations, gave a detailed update on the many summer construc-tion projects underway across our entire district. Pictures of the ongoing construction sites were included in his informative presentation. He expressed appreciation to Rick Waters and Terry Parker who helped supply some of the pictures and information for the presentation.

ITEM #5 – PUBLIC PARTICIPATION.

Jay Sears spoke to the board and asked them to consider TDC Construction Company’s bid for the Hilldale Elementary School construction work.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Julie Jenison made a motion to approve the consent agenda as presented. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, abstain; West, aye; LoPresto, aye.

a. Minutes for regular board meeting May 18, 2009.
b. Financial report and bimonthly bills for divided purchase order total for supplies and for repairs on purchase order number 904506710, beginning purchase order 915937385 through 916594090 for time period from May 12-26, 2009 for the 2008-09 school year.
c. School Activity Fund Transfer List including Cooper Middle School, Mayfield Middle
School, Putnam City High School, Putnam City North High School, and Putnam City West
High School.
d. Declaration of obsolete/surplus items.
e. Overnight Travel Requests.
f. Out of state trips.
1. Putnam City West High School Latin Club students to the University of California in Davis, California July 27-August 1, 2009.
g. Retirements and resignations as listed on Attachment A.

ITEM #7 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Julie Jenison made a motion to approve the recommendation of employment of new personnel as listed on Attachment A. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST/ BEST BID FROM POPE CONTRACTING FOR REPLACEMENT/INSTALLATION OF A METAL ROOF AT HILLDALE ELEMENTARY. ($1,083,800 FROM 24-253, 21-164)

Becky Haliburton made a motion to approve the lowest/best bid from Pope Contracting for replacement/installation of a metal roof at Hilldale Elementary. Julie Jenison seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #9 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST/ BEST BID FROM CACTUS CONSTRUCTION FOR THE UPGRADE OF THE MAIN ELECTRICAL SERVICE AND RELOCATE HARDWARE AT PUTNAM CITY HIGH SCHOOL. ($245,000 FROM 24-241)

Julie Jenison made a motion to approve the lowest/best bid from Cactus Construction for the up-grade of the main electrical service and relocate hardware at Putnam City High School. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #10 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST/ BEST BID FROM CROWN ELECTRIC FOR THE UPGRADE OF THE MAIN ELECTRICAL SERVICE AT PUTNAM CITY NORTH HIGH SCHOOL. ($163,242 FROM 24-242)

Julie Jenison made a motion to approve the lowest/best bid from Crown Electric for the upgrade of the main electrical service at Putnam City North High School. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHILD NUTRITION CONTRACT WITH SODEXO FOR THE 2009-10 SCHOOL YEAR.

Julie Jenison made a motion to approve Child Nutrition contract with Sodexo for the 2009-10 school year. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, abstain; West, aye; LoPresto, aye.

Mr. Hooper commented that we would be offering breakfast at the following schools for the first time: PC North, Dennis, Downs, and Harvest Hills. They are trying to work out a plan dealing with a space issue that would also include Lake Park and Kirkland. Mrs. Haliburton asked Mr. Hooper if he had anything to report on the peanut butter issue. Mr. Hooper stated he was researching the possibilities and would bring a report back to the Board at a later date.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF AUTOMATED EXTERNAL DEFIBRILLATORS OR AED’S. ($111,111.54 FROM MAPS FOR KIDS FUNDS AND $12,698.46 FROM BUILDING FUND, PROJECT 21 TO TOTAL $123,810.00)

Mark Bledsoe made a motion to approve purchase of automated external defibrillators or AED’s. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH THE FLIPPEN GROUP FOR CAPTURING KIDS’ HEARTS TRAINING July 14-16, 2009. ($24,800 from Federal Stimulus Funds)

Mark Bledsoe made a motion to approve contract with The Flippen Group for Capturing Kids’ Hearts Training July 14-16, 2009. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE NEW POSITION OF GRANT WRITER.

Mark Bledsoe made a motion to approve the new position of Grant Writer. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE NEW POSITION OF SPECIAL EDUCATION PROGRAM FACILITATOR.

Mark Bledsoe made a motion to approve the new position of Special Education Program Facilitator. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE INTERSTATE INTERLOCAL PARTICIPATION 2008-09 AGREEMENT WITH BUYBOARD. (NO COST)

Julie Jenison made a motion to approve the Interstate Interlocal Participation 2008-09
Agreement with BuyBoard. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #17 –SUPERINTENDENT’S REPORT.
• I first want to express our collective appreciation to all of the Putnam City Schools’ staff, students, and families for a marvelous school year which concluded for students on Thursday, May 21. I hope our students can reflect on this year as being pivotal in their lives and instrumental in preparation for what might lie ahead for them. Truly, there are so many fine people working together to bring the best for our students in terms of academic, social, emotional, and physical growth. There are extraordinary things that happen within the walls of a school and I applaud all who work toward the common purpose of educating all of the children who may come through the door. I also want to thank the board of education for allowing me the opportunity to serve the students of this exceptional school district.
• With the end of the school year also brings the recent legislative session to a close. I realize that it was a most challenging year for those in service to our citizenry. The financial realities faced by the state were reasonably severe and we may have a bit more of that to deal with in the coming year/years. Had it not been for the infusion of the federal stimulus money we may have been facing some drastic cuts in funding. As it turns out, the state revenue stream for common education is relatively the same as it was for this fiscal year. We are appreciative that we do not have to absorb any additional insurance or retirement costs that at one time seemed likely.
• To note a few of the session’s highlights regarding common education I would offer:
o Senate Bill 834 that dealt with local empowerment or local control of certain aspects of school operations was vetoed by the governor;
o The time frame for notification of reemployment of teachers is now extended to the first Monday in June should a district desire to do so;
o The temporary status of a teacher was extended to 5 semesters from the current time frame of 3 semesters;
o Resolutions calling for a vote of the electorate to reduce caps on homestead property valuation growth were not successful;
o The HOPE referendum will be challenged by a public question that would counteract the basis of the HOPE initiative that schools in Oklahoma would be funded at the regional average of per pupil expenditure; and
o An advisory panel was established in a compromise bill that would oversee the data collection and assessment statistics of schools.
• We look forward to the United Suburban Schools Association Legislative Conference to be conducted on June 17. At this gathering we will hear from numerous experts regarding this past legislative session and how the laws will affect us. We will have a wonderful opportunity to have some guidance on the practical application of what occurred in the legislature.
• We continue our work on the Title I and IDEA stimulus package. We are projecting programs and activities for two years as we must have the revenue obligated by fall of 2011. We will spend several hours this week continuing to assess what it is we may accomplish for our students without obligating the district beyond what we can afford after the funding stream is anticipated to go away. We should have something to report to you shortly in this regard.
• As you know our summer programs began today. Our initial count at the middle school level shows 324 students attending which is over twice as many students as we had last summer at this level. The schools are in contact with the families of those students who did not report today so we anticipate that number growing over the week and we will update you on that. The elementary count as of today is 917 attending summer school. They too are in contact with those who were not in attendance on this first day.
• The summer will certainly be a very active time for all of us with the stimulus process, capital improvement planning and activities, professional development and training, test score analysis, budget preparation, and staffing. We do indeed have some very serious work to accomplish.
• Overholser Elementary was one of the top 10 schools to receive merit awards in the 2009 Oklahoma State Fair Junior Art Exhibition. Only four of the top ten schools recognized were elementary schools. Seventy five schools in the state submitted over 1,100 entries. Congratulations to all of those at Overholser for this outstanding accomplishment.
• With the end of the school year came the end of high school athletic competition. It was a most successful year and the following are some of the accomplishments of note. In the classroom, 23 district athletic teams won state recognition for grade point averages of 3.25 or higher and 11 teams were recognized for a grade point average of 3.5 or better. One district team was named state academic champion. In competition, Putnam City teams won one national championship and three state championships, took 13 district, area or regional championships, won six conference championships and took first place in 26 invitational tournaments. Two district students won All American honors, 18 district students were named All State athletes and three students won individual state championships. Forty three athletes were awarded college athletic scholarships and 12 athletes earned college academic scholarships.

ITEM #18 – BOARD COMMENTS.

Julie Jenison congratulated Mr. Hurst on a fine job this past year and looked forward to many more years to come. She enjoyed hearing about the cancer drive, and thanked Patricia Hocker for her service. She also thanked Stephanie Treadway for “stepping up to the plate” in taking the chairperson position. Mrs. Jenison said the PC North tennis coach was a great guy and was proud to see the fine young men on the tennis team. She expressed appreciation to the district for keeping our athletic facilities in good condition and hopes that will continue in the future. She thanked Bettie Estes-Rickner for all she and her amazing staff do for the district. Mrs. Jenison then thanked Mr. Hooper, Rick Waters and Terry Parker for the amazing job they are doing with the summer construction projects.

Becky Haliburton thanked Bettie Estes-Rickner for her presentation on summer technology. She acknowledged it was good to see Dr. Grace at the meeting. Mrs. Haliburton also thanked Dr. Melani Mouse, middle school administrators and teachers for coordinating the new middle school soccer program. She mentioned it was good for kids and was well attended. She hopes a similar program can be developed for softball.

Mark Bledsoe thanked Jim Hooper and staff for the big hurdles they are accomplishing this summer. He recognized Mrs. Gerhardt, his daughter’s first grade teacher at Kirkland Elementary, who was in attendance. He said his daughter had a great school year in her class. Mr. Bledsoe also commented that his daughter had enjoyed her first day of summer school that day. He encouraged the district to promote summer school even more next year with the increasing need to help busy families.

Tammy West thanked Bettie Estes-Rickner and Jim Hooper for their very informative, beneficial presentations. She expressed appreciation to Sodexo for their work and also thanked them for the nice cookbook.

Gail LoPresto said it was good to see Lise Finley and April Grace at the meeting. She thanked Patricia Hocker for being an outstanding principal at Windsor Hills Elementary. She appreciated Mrs. Hocker’s leadership in her neighborhood school and wished her well in her retirement. Mrs. LoPresto also mentioned a nice article in a recent OMRF publication featuring PC West student Nathan Holliday. She expressed appreciation and thanks for the presentations that were made at the meeting.

Gail LoPresto announced the committee assignments for the board members:
Bond and Building Committee: Julie Jenison and Mark Bledsoe
Human Resources Committee: Tammy West and Becky Haliburton
Curriculum Committeee: Tammy West and Julie Jenison
Technology Committee: Gail LoPresto and Becky Haliburton
Finance Committee: Mark Bledsoe and Gail LoPresto

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE APPOINTMENT/ EMPLOYMENT OF ELEMENTARY PRINCIPALS AT WINDSOR HILLS ELEMENTARY AND KIRKLAND ELEMENTARY PURSUANT TO 25 O.S. § 307 (B)(1).

Julie Jenison made a motion at 6:45 p.m. to enter into executive session the purpose of discussing the appointment/employment of elementary principals at Windsor Hills Elementary and Kirkland Elementary pursuant to 25 O.S. § 307 (B)(1). Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN
SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE
EXECUTIVE SESSION.

Becky Haliburton made a motion at 7:20 p.m. to return to open session. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

MINUTES OF EXECUTIVE SESSION: Board members Gail LoPresto. Tammy West, Becky Haliburton, Mark Bledsoe, Julie Jenison, Executive Director of Human Resources Dr. April Grace, Assistant Superintendent of Elementary Education Sue Kuntze, and Superintendent Paul Hurst, met in executive session for the purpose of discussing the appointment/employment of elementary principals at Windsor Hills Elementary and Kirkland Elementary pursuant to 25 O.S. § 307 (B)(1). No action was taken.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT/EMPLOY ELEMENTARY PRINCIPALS AT WINDSOR HILLS ELEMENTARY AND KIRKLAND ELEMENTARY.

Mr. Hurst made the recommendation to appoint Renita White as principal of Windsor Hills Elementary School and Bill Pierce as principal at Kirkland Elementary School.

Julie Jenison made a motion to appoint Renita White as elementary principal at Windsor Hills Elementary, and Bill Pierce at Kirkland Elementary. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #22 - CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #23– CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Julie Jenison made a motion at 7:25 p.m. to adjourn. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye. 
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SPECIAL BOARD OF EDUCATION MEETING
Thursday, June 18, 2009

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Thursday, June 18, 2009 at 5:00 p.m. in the Putnam City Administration Board Room, 5401 NW 40th Street, Oklahoma City, Oklahoma. The agenda and meeting notice was posted on Wednesday, June 17, 2009 at 4:30 a.m. in accordance with 25 O.S. § 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND
ABSENT.

Gail LoPresto called the meeting to order at 5:00 p.m.

Members present: Gail LoPresto, president; members, Julie Jenison, Becky Haliburton, Mark Bledsoe, and Tammy West; Superintendent Paul Hurst; Debbra Baldwin, clerk, and others.

ITEM #2 –CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PURCHASE OF LANGUAGE LABS FROM EDUCATIONAL MEDIA LLC. ($359,975 FROM 35-190)

Mark Bledsoe made a motion to approve the purchase of Language Labs from Educational Media LLC. Julie Jenison seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #3 – CONDUCT A WORK SESSION FOR THE PURPOSE OF DISCUSSIONS BETWEEN THE BOARD OF EDUCATION AND THE ADMINISTRATION REGARDING ANY MATTER OF DISTRICT BUSINESS INCLUDING BUT NOT LIMITED TO, FINANCIAL ISSUES, PERSONNEL ISSUES, EDUCATIONAL ISSUES, CURRICULUM, ADMINISTRATIVE ISSUES, AND PHYSICAL FACILITIES’ ISSUES. NO ACTION WILL BE TAKEN ON ANY ITEM.

Barbara Gabel spoke to the Board about involving them on work needed to submit an application for the Kennedy Center Alliance for Arts Education Network and National School Board Association Award. She said the application is due December 1st and the award of $10,000 is to be used for Arts’ Education.

Administrative staff reported on the American Recovery and Reinvestment Act and plans the district has made to best benefit Putnam City students.

Dr. Joe Pierce, Executive Director of Student Achievement and Instruction, reported on the Title I Stimulus money and proposed projects. Glen Kastner, Executive Director of Special Services, reported on IDEA Stimulus money and proposed projects. Shannon Meeks, Executive Director of Finance, explained how the funds will help the district financially.

Dr. Melani Mouse, Assistant Superintendent of Secondary Education, explained the need for an Evening Alternative Education Administrator which is one project that will be funded by the Federal Stimulus money. The attendance in the evening program is expected to increase from 40 to 50 students to 75 to 100 students.
Mr. Hurst thanked administrators for their hard work spent in working to best benefit the children. He also thanked Board Members for their dedication to the District. Mr. Hurst said the District has already received half of the Federal Stimulus money.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB POSITION, ELL GRADUATION COACH.

Julie Jenison made a motion to approve the job position, Ell Graduation Coach. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB POSITION, EVENING ALTERNATIVE EDUCATION ADMINISTRATOR.

Mark Bledsoe made a motion to approve the job position, Evening Alternative Education Administrator. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mark Bledsoe made a motion at 6:30 p.m. to adjourn the meeting. Julie Jenison seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.
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REGULAR BOARD OF EDUCATION MEETING
Thursday, June 25, 2009

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Thursday, June 25, 2009 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, June 24, 2009 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Julie Jenison, vice-president; Becky Haliburton, Mark Bledsoe, and Tammy West, members; Superintendent Mr. Paul Hurst; Debbie Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – GLEN KASTNER.

Glen Kastner, Executive Director of Special Education, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance. Mr. Kastner is retiring from Putnam City Schools this month.

ITEM #2 – PUBLIC PARTICIPATION.

There was no public participation.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Julie Jenison made a motion to approve the consent agenda as presented. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, abstain; West, aye; LoPresto, aye.

a. Minutes for regular board meeting June 1, 2009.
b. Minutes for special board meeting June 18, 2009.
c. Financial report and bimonthly bills for beginning purchase order numbers
912081092 through 916870094 for time period from May 26, 2009 through
June 18, 2009 with the exception of purchase order numbers 916725001 and
916855001 for Triangle A & E for the 2008-09 school year, and purchase order
numbers 000002093 through 000817385 for time period July 1, 2009 through
July 1, 2009 for the 2009-2010 school year.
d. School Activity Fund Summary.
e. School Activity Fund Transfer List including Administration Activity Fund, Overholser
Elementary, Western Oaks Elementary, Mayfield Middle School, and Putnam City West
High School.
f. Declaration of obsolete/surplus items.
g. Putnam City North contract with Jostens Publishing Company for publication
of the 2009-2010 Panther Tracks yearbook. ($81,900 Activity)
h. Renewal of contract with Department of Rehabilitation Services (DRS).
i. Renewal of contract with the Board of Regents of the University of Oklahoma
Health Sciences Center.
j. Renewal of Mutual Cooperation Agreement with Oklahoma County.
k. Renewal of Midstate Security Group, Inc. Monitoring Agreement.
($5,952 from 21-250)
l. Renewal of Midstate Security Group, Inc. Service Agreement.
($20,964 from 11-169)
m. Extend Service Agreement with Waste Management of Oklahoma.
($36,81.60 from General Fund)
n. Renewal of contract with Harli Reeves, School Psychologist/Independent Contractor.
($30,000 – 621 IDEA)
o. Renewal of contract with The Holloway Group, Inc. for independent counseling
and behavioral consultation. (Funds generated from Medicaid eligible students)
p. Renewal of contract with Red Rock Behavioral Health Services.
(Funds generated from Medicaid eligible students)
q. Renewal of agreement with Image Works for maintenance and service on district
risographs. ($18,000 from 11-169)
r. Renewal of Service Agreement with Clearwater Enterprises.
(Estimated savings of up to 40%)
s. Renewal of agreement with BMI Systems for maintenance of copiers and service.
($85,655 from 11-169)
t. Renewal of agreement with BMI Systems for maintenance of the Graphic Arts
Copiers. ($44,539.92 from General Fund)
u. Renewal of Joint Program Agreement with Francis Tuttle Technology Center for the
Bioscience and Medicine Academy. (No cost)
v. Renewal of Joint Program Agreement with Francis Tuttle Technology Center for the
Pre-Engineering Academy. (No cost)
w. Renewal of Project Hope Joint Program Agreement with Francis Tuttle Technology
Center. (Cost of 4 ½ teacher salaries)
x. Approve memorandum of understanding with Francis Tuttle Technology Center to
establish a defined career counseling initiative.
(Three teachers funded by Carl Perkins – grant)
y. Renewal of EBSCO Publishing Package Subscriptions Literary Reference Center
and Novelist Online. ($11,890 from 10-11-077)
z. Renewal of Timpanogos Technologies CIMS Software Support Agreement Contract.
($23,070 from 10-11-094)
aa. Renewal of Education Technology Labs Contract. ($22,640 from 10-11-094)
bb. Renewal of FormServer/400 Software License and Support Agreement.
($1,350 from 10-11-094)
cc. Renewal of Help Systems/Sequel Software License and Support Agreement.
($1,325 from 10-11-094)
dd. Renewal of Annual Software Support and Hardware Maintenance Agreement for
for the IBM AS/400. ($14,943.65 from 10-11-094)
ee. Renewal of Follett Support Agreement. ($27,792.80 from 10-11-077)
ff. Renewal of MacSpec Software Support Agreement. ($9,600 from 10-11-094)
gg. Omnimusic Annual Blanket License Agreement.
($1,900 from 10-11-077)
hh. Annual Payment for Aesop Substitute Placement System.
($20,792 from 10-11-094)
ii. Renewal of ARCserve Backup for NetWare. ($3,506 from 10-11-076)
jj. Renewal of Back-up Exec Support Agreement. ($1,991 from 10-11-076)
kk. Renewal of VMWare from CDW-G. ($3,979 from 10-11-076)
ll. Approval for the 2nd lease payment to Municipal Asset Management, Inc.
($32,574.59 from 10-11-094)
mm. Approval for renewal of the Sophos Anti-Virus Suite. ($25,977.60 from 10-11-094)
nn. Renewal of Maintenance Agreement for Deep Freeze. ($5,053.60 from 10-11-076)
oo. Renewal of Symantee’s Main Security Anti-Spam Filter for District Mail Servers.
($15,107.45 from 10-11-094)
pp. Cisco 6513 SmartNet Maintenance Renewal. ($9,267 from 10-11-076)
qq. Xiotech Magnitude 4000E Maintenance Renewal. ($8,943 from 10-11-076)
rr. Maintenance Agreement for Kemp Load Master 3500. ($750 from 10-11-076)
ss. Renewal of the What’s Up Gold Network Management Software.
($795 from 10-11-076)
tt. APC InfraStruXure Maintenance Renewal. ($6,822.08 from 10-11-076)
uu. PowerSchool Support Agreement. ($43,048.95 from 10-11-094)
vv. Cisco Wireless SmartNet Maintenance Renewal. ($14,838 from 10-11-076)
ww. Renewal of Discovery Education streaming Subscription Agreement.
($20,790 from 10-35-190)
xx. Annual payment to OneNet for access to the Internet. ($27,600 from 10-11-094)
yy. Annual payment to Cox Business Services for Wide Area Network (WAN)
Connectivity. ($322,632 from 10-11-094)
zz. Overnight Travel Requests.
aaa. Out of state trips:
1. Putnam City North TSA students to the National TSA Competition in
Denver, Colorado, June 27 through July 3, 2009.
bbb. Retirements and resignations as listed on Attachment A.

ITEM #4- CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Becky Haliburton made a motion to approve the recommendation of employment of new personnel as listed on Attachment A. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EMPLOYMENT OF SUPPORT PERSONNEL FOR 2009-2010 AS LISTED ON ATTACHMENT B.

Julie Jenison made a motion to approve employment of support personnel for 2009-2010 as listed on (revised) Attachment B. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #6 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUIMBERS 9116725001 AND 916855001 FOR TRIANGLE A & E. ($881.96 FROM 9-11)

Mark Bledsoe made a motion to approve purchase order numbers 9116725001 and 916855001 for Triangle A & E. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, abstain.

ITEM #7 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SCHOOL ACTIVITY FUND SUBACCOUNTS, FUNDRAISERS, AND EXPENDITURES FOR 2009-2010 FISCAL YEAR.

Mark Bledsoe made a motion to approve School Activity Fund Subaccounts, Fundraisers, and Expenditures for 2009-2010 fiscal year. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY APPROPRIATIONS FOR THE 2009-2010 FISCAL YEAR.

Julie Jenison made a motion to approve Temporary Appropriations for the 2009-2010 fiscal year. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE ANNUAL INSURANCE POLICY FOR THE 2009-2010 SCHOOL YEAR.

Mark Bledsoe made a motion to approve annual insurance policy for the 2009-2010 school year. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2009-2010 AGREEMENT WITH THE PUTNAM CITY FOUNDATION.

Julie Jenison made a motion to approve the 2009-2010 agreement with the Putnam City Foundation. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF THE EIDE BAILLY CPA’S & BUSINESS ADVISORS AS THE DISTRICT INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2008-2009 FISCAL YEAR AND PREPARATION OF THE FY2010 ESTIMATE OF NEEDS. ($40,000 FROM 0-11)

Mark Bledsoe made a motion to approve renewal of the Eide Bailly CPA’s & Business Advisors as the district independent auditor for the audit of the 2008-2009 fiscal year and preparation of the FY2010 Estimate of Needs. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE JOB POSITION, WORKERS’ COMPENSATION COORDINATOR.

Mark Bledsoe made a motion to approve job position, Workers’ Compensation Coordinator. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE BASIC LEGAL SERVICES PROGRAM 2009-10 AGREEMENT WITH THE CENTER FOR EDUCATION LAW, INC.

Julie Jenison made a motion to approve Basic Legal Services Program 2009-10 Agreement with The Center for Education Law, Inc. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, abstain; West, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON A LEGAL SERVICE AGREEMENT AND ENGAGEMENT LETTER BETWEEN PUTNAM CITY SCHOOL DISTRICT AND THE FLOYD LAW FIRM, P.C., ATTORNEYS AT LAW, NORMAN, OKLAHOMA FOR GENERAL OBLIGATION BOND SERVICES AS BOND COUNSEL. ($6,000 FROM 2007 BOND FUND 36-070)

Becky Haliburton made a motion to approve a Legal Service Agreement and Engagement letter between Putnam City School District and the Floyd Law Firm, P.C., Attorneys at Law, Norman, Oklahoma for general obligation bond services as bond counsel. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT OF STEPHEN H. MCDONALD & ASSOCIATES, INC. AS FINANCIAL CONSULTANT TO PUTNAM CITY SCHOOL DISTRICT. ($30,000 FROM 2007 BOND FUND 36-070)

Julie Jenison made a motion to approve employment of Stephen H. McDonald & Associates, Inc. as Financial Consultant to Putnam City School District. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, abstain; West, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE INTERSTATE INTERLOCAL PARTICIPATION 2009-10 AGREEMENT WITH BUYBOARD. (NO COST)

Tammy West made a motion to approve the Interstate Interlocal Participation 2009-10 Agreement with BuyBoard. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH THE OKLAHOMA DEPARTMENT OF HUMAN SERVICES FOR SCHOOL BASED SERVICES. ($26,000 PER WORKER)

Julie Jenison made a motion to approve agreement with the Oklahoma Department of Human Services for School Based Services. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF ASSISTANT PRINCIPALS, ASSISTANT DIRECTOR OF SPECIAL EDUCATION, AND DIRECTOR OF BUILDINGS AND GROUNDS PURSUANT TO 25 O.S. § 307 (B)(1).

Mark Bledsoe made a motion at 5:25 p.m. to enter into executive session the purpose of discussing the appointment/employment of Assistant Principals, Assistant Director of Special Education, and Director of Buildings and Grounds pursuant to 25 O.S. § 307 (B)(1). Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN
SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE
EXECUTIVE SESSION.

Mark Bledsoe made a motion at 7:46 p.m. to return to open session. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

MINUTES OF EXECUTIVE SESSION: Board members Gail LoPresto. Tammy West, Becky Haliburton, Mark Bledsoe, Julie Jenison, Assistant Superintendent of Elementary Education Sue Kuntze, Assistant Superintendent of Secondary Education Dr. Melani Mouse, Executive Director of Special Education Lynette Thompson, Executive Director of Operations Jim Hooper, and Superintendent Paul Hurst, met in executive session for the purpose of discussing the appointment/employment of Assistant Principals, Assistant Director of Special Education, and Director of Buildings and Grounds pursuant to 25 O.S. § 307 (B)(1). No action was taken.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT/EMPLOY ASSISTANT PRINCIPALS.

Mr. Hurst made the recommendation to employ Ronda Hamilton as Assistant Principal at Hilldale Elementary and appoint Michelle Sanders as Assistant Principal at Western Oaks Middle School. Mark Bledsoe made a motion to employ Ronda Hamilton as Assistant Principal at Hilldale Elementary and appoint Michelle Sanders as Assistant Principal at Western Oaks Middle School. Julie Jenison seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN
ASSISTANT DIRECTOR OF SPECIAL SERVICES.

Mr. Hurst made the recommendation to employ Scott McCall as Assistant Director of Special
Services.

Mark Bledsoe made a motion to employ Scott McCall as Assistant Director of Special Services.
Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West,
aye; LoPresto, aye.

ITEM #22 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT
DIRECTOR OF BUILDINGS AND GROUNDS.

Paul Hurst, Superintendent, made the recommendation to appoint Tim Wall as Director of
Buildings and Grounds. Julie Jenison made a motion to appoint Tim Wall as Director of
Buildings and Grounds. Tammy West seconded the motion. Vote: Jenison, aye; Haliburton, aye;
Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #23 – SUPERINTENDENT’S REPORT.

 Congratulations to Shelly Thompson, Family and Consumer Science teacher at Capps Middle School, for the receipt of a $5,000 State Department Technology grant to bring innovative technology to the classroom. Ms. Thompson was able to purchase a Wii Fit Trainer to calculate students’ caloric intake, body mass index, and the amount of exercise needed to maintain wellness. She also received 2 fitness bicycles that operate memory games and class reviews powered by pedaling the bikes.
 Putnam City West Family and Consumer Science teacher, Brenda Ostercamp, recently received a Career and Technology Education grant for $5,000 to purchase laptops for the classroom. She also received a $9,000 grant earlier this year from Carl Perkins for Real Care Babies. Congratulations to these teachers and to their schools!
 Child Nutrition was awarded roughly $13,000 via the Federal Stimulus Child Nutrition Assistance Grant Program for the purchase of two reach in refrigerators. Congratulations to Jennifer Strong and all others involved in securing this equipment.
 I would like to take this opportunity to announce some administrative assignments for the 2009-2010 school year.
Secondary assistant principal assignments are:
Adrienne Hauck from Hefner MS to Mayfield MS
Diana Lebsack from Capps MS to Hefner MS
Mark Lebsack from Western Oaks MS to Cooper MS
Hallie Wright from Cooper MS to Capps MS
Middle school intern assignments are:
Debby Martin from Cooper MS to Hefner MS
Keely Frasier from Western Oaks MS to Capps MS
Michelle Shelite from Hefner MS to Cooper MS
Entering the internship program will be Stephanie Wallace at Western Oaks Middle School and Jennifer Robertson at Mayfield. Stephanie Wallace has been a literacy coach at Windsor Hills and Jennifer Robertson has been teaching science at Western Oaks.
Elementary assistant principal assignments are as follows:
Kim McLaughlin from Windsor Hills to Central Elementary
Wes Phillips from Hilldale to Western Oaks Elementary
Marj Iven from Tulakes Elementary to Windsor Hills
Elementary intern assignments are:
Karie Carpenter from Northridge to Tulakes
Dee Moore from Arbor Grove/Central to Northridge
Elementary
Brenda Davis from Western Oaks to Wiley Post Elementary

We are pleased to make these assignments and look forward to the strengths these educators will bring to their respective school sites.

ITEM #24 – COMMENTS BY BOARD MEMBERS.

Julie Jenison congratulated the new administrators, mentioning Tim Wall in particular saying she
has known him since her son was in elementary school. She said she will miss Glen Kastner who
is retiring this month. Mrs. Jenison said Mr. Kastner’s knowledge and ability to share has been
an excellent benefit to Putnam City Schools.

Becky Haliburton said she would miss Glen Kastner as well. Putnam City was blessed to have
him in the district. She thanked the many teachers and administrators who are working hard in
training and involved in inservices this summer.

Mark Bledsoe also said he appreciated Glen Kastner and would miss him. He said he appreciated
the summer school teachers and administrators.

Tammy West thanked Tim Wall and his team for all the work they do on upkeep of the schools.
She said the schools looked very good. Mrs. West thanked Glen Kastner for being a blessing to
this district.

Gail LoPresto joined board members in thanking Glen Kastner for his service and telling him he
would be missed.

ITEM #25 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #26 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Julie Jenison made a motion at 7:58 p.m. to adjourn. Becky Haliburton seconded the motion.
Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; West, aye; LoPresto, aye.