Putnam City Board of Education Meeting Minutes
July 2009

REGULAR BOARD OF EDUCATION MEETING
Thursday, July 9, 2009

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Thursday, July 9, 2009 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, July 8, 2009 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Mark Bledsoe and Tammy West, members; Superintendent Mr. Paul Hurst; Debbie Baldwin, clerk; and others. Julie Jenison and Becky Haliburton were absent.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – JIM HOOPER.

Jim Hooper, Executive Director of Operations, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – PUBLIC PARTICIPATION.

There was no public participation.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Mark Bledsoe made a motion to approve the consent agenda as presented. Tammy West seconded the motion. Vote: Bledsoe, abstain; West, aye; LoPresto, aye.

a. Minutes for regular board meeting June 25, 2009.
b. Financial report and bimonthly bills for beginning purchase order numbers
000002093 through 001284075 for July 1, 2009 to July 1, 2009 for the
2009-2010 school year.
c. School Activity Fund Summary.
d. School Activity Fund Subaccount Request including 871, Field Trips and 958, Donations
at Putnam City North High School.
e. Declaration of obsolete/surplus items.
f. Renewal of MacSpec Software and Support Agreement. ($2,700 from 10-11-094)
g. Renewal of Novell School License Agreement. ($54,402 from 10-11-094)
h. Renewal of Braille Embosser Service Maintenance Agreement.
($565 from 10-11-094)
i. Renewal of Health Care Solutions, Inc. Contract for 2009-2010.
j. Renewal of Oklahoma City Community College Swim Contract for 2009-2010.
k. Renewal of Francis Tuttle Vocational Technology Transportation Contract for
2009-2010.
l. Renewal of Contract with the Bureau of Professional Security for 2009-2010.
($118,272 from Building Fund)
m. Overnight Travel Requests.
n. Retirements and resignations as listed on Attachment A.

ITEM #4- CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mark Bledsoe made a motion to approve the employment of new personnel as listed on Attachment A. Tammy West seconded the motion. Vote: Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SMOKE FREE ENVIRONMENT / TOBACCO USE PROVISION OF POLICY BB.

Tammy West made a motion to approve the Smoke Free Environment / Tobacco Use Provision of Policy BB. Mark Bledsoe seconded the motion. Vote: Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #6 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE COMPLIANCE OFFICERS FOR SECTION 504, TITLE II ADA, TITLE VI, TITLE IX, AND AGE ACT COORDINATOR.

Tammy West made a motion to approve Compliance Officers for Section 504, Title II ADA, Title VI, Title IX, and Age Act Coordinator. Mark Bledsoe seconded the motion. Vote: Bledsoe, aye; West, aye; LoPresto, aye.

As required by statute, we are recommending the following Compliance Officers.

Section 504, Title II: Lynette Thompson, Executive Director of Special Services, 495-3770
Title VI: Dr. April Grace, Executive Director of Human Resources, 495-5200
Title IX: Dr. Melani Mouse, Assistant Superintendent of Secondary Education, 495-5200
Age Act Coordinator: Dr. April Grace, Executive Director of Human Resources, 495-5200

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT/APPOINTMENT OF ASSISTANT PRINCIPALS PURSUANT TO 25 O.S. § 307 (B)(1).

Mark Bledsoe made a motion at 5:10 p.m. to enter into executive session for the purpose of discussing the appointment/employment of Assistant Principals pursuant to 25 O.S. § 307 (B)(1). Tammy West seconded the motion. Vote: Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN
SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE
EXECUTIVE SESSION.

Mark Bledsoe made a motion at 5:45 p.m. to return to open session. Tammy West seconded the motion. Vote: Bledsoe, aye; West, aye; LoPresto, aye.

MINUTES OF EXECUTIVE SESSION: Board members Gail LoPresto. Tammy West, Mark Bledsoe, Executive Director of Human Resources Dr. April Grace, and Superintendent Paul Hurst, met in executive session for the purpose of discussing the appointment/employment of Assistant Principals pursuant to 25 O.S. § 307 (B)(1). No action was taken.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT/EMPLOY ASSISTANT PRINCIPALS.

Mr. Paul Hurst made the recommendation to appoint Brenda Davis Assistant Principal at Hilldale Elementary and appoint Keely Frayser as Assistant Principal at Capps Middle School.

Mark Bledsoe made a motion to appoint Brenda Davis as Assistant Principal at Hilldale Elementary and to appoint Keely Frayser as Assistant Principal at Capps Middle School. Tammy West seconded the motion. Vote: Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #10 –SUPERINTENDENT’S REPORT.

• I do wish to begin by mentioning some large group training activities that have been or will be conducted in the district. Fifty instructional staff members recently experienced a three day workshop in Capturing Kids Hearts. Another fifty will have similar training next week at Southern Nazarene University. We certainly do wish to thank the Board of Education for their support of these most meaningful activities. Also, a large number of staff traveled to San Antonio for a Professional Learning Communities training activity. This will support the continued growth of collaboration among our teachers about best practices, data analysis, and lesson design. We currently have about 20 people attending a Differentiated Instruction workshop. I am very excited about this as we can bring back some techniques that more adequately personalize instruction for our students. It is certain that we recognize that children learn in different ways and at different rates. Knowing this, the important thing for us is to determine what to do instructionally to accommodate these differences.
• I would also like to mention ongoing technical training that has been occurring in the district. Several different workshops have been presented throughout the summer, and the participation has been excellent.
• The legislative session has produced some policy activity and action items for the district. The formal designation by the board of compliance officers is one. There was another bill passed that requires a surety bond for superintendents in Oklahoma as well as all financial officers of the district. The latter has been historically in place. Later this year, we will have a policy for your consideration regarding student clubs and organizations which basically requires posting of the clubs and organizations of each school, the sponsors of these clubs, and their school contact information. Also by September 15, the district will have to declare through an action item our intention as to whether we will utilize the recent conversion of the school year and instructional days to the minimum 1080 student hours defined in House Bill 1864. We will have more discussion with you about this at a later date.
• As I have mentioned to you, we are also reviewing the board policies of the district for accuracy. Various people have been assigned sections of that document to check for editing, updating, and possible revision.
• Our Annual Statistical Report shows the districts average daily membership is 18,425 students which is an increase of 58 students over the end of year report from 2007-2008. Also our average daily attendance is up 150 students over the previous year. We will receive more specific information regarding our district statistics particularly those dealing with weighted average daily membership next week at the State Department of Education Leadership Conference.
• We will also receive at that conference our tentative state aid allocation. I believe these allocation numbers will not include the infusion of the federal stabilization dollars so it may be a bit frightening. My understanding is that the state’s application was submitted on June 26. It will take some time for those at the federal level to consider the application. With approval at that level, we do anticipate an adjusted allocation that would contain the dollars necessary to keep us at approximately the same level at which we were funded in fiscal year 2008-2009. Again, the governor on paper has applied $167,000,000 to education to prevent a shortfall of an equal amount. Hopefully, all will go well with the state application.
• Stephanie Wallace, who at the June 25th Board Meeting was appointed as an Administrative Intern at Western Oaks Middle School, will instead be an Administrative Intern at Wiley Post Elementary School.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Tammy West said it was good to see Dr. April Grace at the Board Meeting.

Gail LoPresto welcomed two Boy Scouts to the meeting and invited them to come back for future
meetings.

ITEM #12 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

New business: Mr. Paul Hurst announced that Northridge Elementary was extensively flooded
due to the July 4th rainstorm. He asked that a purchase order in the amount of $400,000 to Pope
Construction be approved to repair the damage. School will be starting in a little over a month,
and the project needs to be started before the insurance funds are available.

Mark Bledsoe made a motion to approve purchase order in the amount of $400,000 to Pope
Construction. Tammy West seconded the motion. Vote: Bledsoe, aye; West, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mark Bledsoe made a motion at 5:55 p.m. to adjourn. Tammy West seconded the motion.
Vote: Bledsoe, aye; West, aye; LoPresto, aye.

___________________________________________________

REGULAR BOARD OF EDUCATION MEETING
Monday, July 20, 2009

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 20, 2009 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 17, 2009 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Julie Jenison, vice president; Becky Haliburton and Mark Bledsoe, members; Superintendent Mr. Paul Hurst; Debbie Baldwin, clerk; and others. Tammy West was absent.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – DR. JOE PIERCE.

Dr. Joe Pierce, Executive Director of Curriculum, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORTS:
 FINANCIAL REPORT UPDATE – SHANNON MEEKS, EXECUTIVE DIRECTOR OF FINANCE

Shannon Meeks, Executive Director of Finance, gave a financial report update. He reported that while state and local funding in fiscal year 2009 decreased $172,000 as compared to fiscal year 2008, spending of state and local funds decreased by $1.9 million.

The district’s fund balance, which is the money left over at the end of the fiscal year after all obligations have been paid, was higher at the end of fiscal year 2009 than the end of fiscal year 2008. In 2009, subtracting out the federal stimulus funds, the ending fund balance was $4,568,036 compared to the 2008 ending fund balance of $3,653,353.

ITEM #3 – PUBLIC PARTICIPATION.

Kandy Parsons with the Make-A-Wish Foundation spoke to the board about the possibility of the district partnering with the Foundation to grant wishes of Oklahoma children.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Julie Jenison made a motion to approve the consent agenda as presented. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye.

a. Minutes for regular board meeting July 9, 2009.
b. Financial report and bimonthly bills for beginning purchase order numbers
000782003 through 001527385 for July 2, 2009 to July 14, 2009 for the
2009-2010 school year.
c. Renewal of contract with the City of Warr Acres for a school crossing guard
for 2009-2010. ($1,350)
d. Elementary and Secondary Fundraisers.

ELEMENTARY FUND-RAISERS
BOARD OF EDUCATION MEETING
July 20, 2009
ARBOR GROVE
Activity / Subaccount Blue Jay’s Nest – before/after school daycare / Daycare $20,000.00
Date: August-May (daycare program expenses, playground, curriculum/
instruction materials, equipment & furniture)

CENTRAL
Activity / Subaccount Cub Clubhouse – after school daycare /Daycare $12,000.00
Date: August-May (daycare program expenses, playground, curriculum
and instruction materials, equipment & furniture)

CORONADO
Activity / Subaccount Cougar Care - Child Care Center /Cougar Care $10,000.00
Date: August-May (daycare program expenses, misc. supplies and school
expenses)

DENNIS
Activity / Subaccount Dolphin Den – before/after school daycare /Daycare $15,000.00
Date: August-May (daycare program expenses, curriculum, student awards
and incentives, school improvement, teacher/office
supplies, furniture & equipment, professional development)

DOWNS
Activity / Subaccount Roadrunner Resort - before/after school daycare /Daycare $25,000.00
Date: August-May (daycare program expenses, curriculum materials, staff
development expenses, office supplies and school
improvements)

HARVEST HILLS
Activity / Subaccount Hawk’s Nest – before/after school daycare / Daycare $12,000.00
Date: August-May (daycare program expenses, office/classroom supplies,
professional development, school beautification)

HILLDALE
Activity / Subaccount Afterschool Daycare / Daycare $12,000.00
Date: August-May (daycare program expenses, playground professional,
development, curriculum/instruction materials, equip-
ment and furniture)

NORTHRIDGE
Activity / Subaccount The Castle – after school daycare / The Castle $ 5,000.00
Date: August-May (daycare program expenses, classroom supplies, com-
puters, books, teacher resources)

WILL ROGERS
Activity / Subaccount Before/after school daycare / Wrangler Ranch Daycare $25,000.00
Date: August-May (daycare program expenses, professional development,
curriculum materials, registration fees, building improve-
ments)

WINDSOR HILLS
Activity / Subaccount Before/after school daycare / Wildcat Clubhouse $20,000.00
Date: August-May (daycare program expenses, misc. books, supplies,
and materials for students and teachers)

e. Overnight Travel Requests.
f. Retirements and resignations as listed on Attachment A.

ITEM #5- CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Becky Haliburton made a motion to approve the employment of new personnel as listed on Attachment A. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST/BEST BID FROM MIDWEST BUS SALES, INC. ON PURCHASE OF BUSSES. ($1,048,645 FROM 35-284, 31-284, 33-284)

Julie Jenison made a motion to approve the lowest/best bid from Midwest Bus Sales, Inc. on purchase of busses. Mark Bledsoe seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye.

ITEM #7 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REQUEST FOR EXEMPTION OF STATUTORY REQUIREMENTS FOR LIBRARY MEDIA SPECIALISTS.

Mark Bledsoe made a motion to approve request for Exemption of Statutory Requirements for Library Media Specialists. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TRANSITION TO SCHOOLMESSENGER’S COMMSUITE. ($18,134 FROM 10-11-094)

Julie Jenison made a motion to approve Transition to SchoolMessenger’s CommSuite. Becky Haliburton seconded the motion. Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye.

ITEM #9 – SUPERINTENDENT’S REPORT.

• The National Merit Scholarship Corporation announced last week that Putnam City North’s Talbot Bowden, who earlier this year was named a National Merit Finalist, has won a National Merit Scholarship financed by the University of Oklahoma. College-sponsored awards provide between $500 and $2000 annually for up to four years of undergraduate study at the institution financing the scholarship. Talbot was one of five National Merit Finalists in the district this year.
• Putnam City West High School French teacher Lori Hill has been awarded a Fulbright Teacher Exchange grant to teach at Lycee Liberte in the Paris suburb of Romainville this coming school year. The Fulbright Classroom Teacher Exchange Program provides opportunities for teachers to participate in direct exchanges of positions with colleagues from other countries. During her year in France, Hill will teach English to French teens. Because the program is literally an exchange, a teacher from the specific French school will spend the year teaching French to students at PCW. Ms. Hill is one of approximately 60 U.S. citizens who will travel abroad for the 2009-2010 academic year via this exchange program.
• I would also like to recognize John Stroud from Putnam City North High School who opened the second general session of State Superintendent’s Annual Leadership Conference with a solo horn performance of our National Anthem. It was superbly done.
• As you know, we did receive on Wednesday our tentative state aid allocation information from the State Department of Education. With the ARRA State Stabilization money factored in, we have $140,000 less in state aid than we had to operate on 2008-2009. This is due primarily to the fact that the foundation aid factor was fifty dollars less than the initial factor in July, 2008, and some twenty-five dollars less than it was at the time of mid-term allocation in December. The disturbing reality is that without the infusion of the $167,000,000 in the state aid formula, the district would have approximately $4,600,000 less in state aid for this school year. It is certain that in the case of public schools in Oklahoma, the stabilization dollars did indeed “save” jobs as there would have been great stress on the budgets of districts in the state.
• I do again want to express appreciation to all of the district’s people involved in the child count efforts last fall. Specifically I am referring to the great effort to get as many children registered for free and reduced lunches as possible. We increased our count by over 1500 students which made a huge difference in our Weighted Average Daily Membership count. Not only do we assure that children and families have the opportunity for meals at appropriate pricing but we also benefit financially as a district. Again, I want to extend our thanks to our teachers, principals, child nutrition staff, and so many others for their work. I might also add that we need to continue to emphasize the importance of this effort.
• Certainly we are all aware of the state revenue shortfall certified for the month of June. While this involves fiscal year 2009, we must pay attention should this continue in the state. Our allocations are based on estimated revenues, and though we have received our tentative state aid, we could face a future negative adjustment should revenues fall significantly below estimates. It is too early to tell exactly what may occur in this regard and how we might be affected, but I do think that without some significant change in state revenue sources, state agencies could face the reality of across the board reductions in funding.
• The start of school will be here before we know it, and it always is such an exciting time for all of us. While there is still much to be accomplished between now and the first day of school, we look forward to doing what we can to insure that all is in place for what I know will be a most productive school year.

ITEM #10 – COMMENTS BY BOARD MEMBERS.

Becky Haliburton thanked everyone who is working this summer to get buildings ready for the
beginning of school. She said it was exciting to see the new track at Hefner Middle School, the
new softball field at Putnam City West High School, and the progress on the construction project
at the athletic facility at Putnam City North High School.

Mark Bledsoe thanked Dr. Joe Pierce for his inspirational message.

Gail LoPresto also thanked Dr. Joe Pierce for his inspirational message. She asked everyone to
keep the families of Tammy West and Diana Kilgore in their thoughts. Mrs. LoPresto asked board
members to let her know if they are interested in serving on a special education committee.

ITEM #11 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Julie Jenison made a motion at 5:45 p.m. to adjourn. Becky Haliburton seconded the motion.
Vote: Jenison, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye.