Putnam City Board of Education Meeting Minutes
June 2008

PUTNAM CITY SCHOOLS
REGULAR BOARD OF EDUCATION MEETING
Monday, June 2, 2008


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 2, 2008 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 30, 2008 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Jerry Cramer, vice-president; and Becky Haliburton, and Gail LoPresto, members; Superintendent Dr. Jim Capps; Debbie Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – PATRICIA HOCKER.

Patricia Hocker, Windsor Hills Elementary School principal, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – PRESENTATION OF CHECK TO OKLAHOMA MEDICAL RESEARCH FOUNDATION.

Putnam City Cancer Fund Drive committee chair Patricia Hocker presented a check for $108,221.58 to the Oklahoma Medical Research Foundation (OMRF). Dr. Linda Thompson thanked Dr. Capps and the Putnam City district for their support and presented Dr. Capps with a plaque for the many years of participation.

Melanie Pealor presented trophies to the schools raising the most money for cancer research. The top elementary was Lake Park Elementary raising $9,343.10. Hefner Middle School was the top middle school raising $6,828.00. The high school raising the most money was Putnam City High School with $30,620.08.

ITEM #3 – PUBLIC PARTICIPATION.

There was no public participation.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Gail LoPresto made a motion to approve the consent agenda as presented. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting May 19, 2008.
b. Financial report and bimonthly bills for purchase order numbers 811285715 through 815149093 inclusive for time period from May 12 – 27, 2008, for the 2007-2008 school year.
c. School Activity Fund Cash Summary.
d. School Activity Fund Transfer List.
e. Declaration of obsolete/surplus items.
f. Renewal of Service Agreement with Waste Management of Oklahoma.
($36,810.60 from General Fund)
g. Renewal of Agreement with BMI Systems for the Graphic Arts Copiers.
($44,539.92 from 8-11-010)
h. Overnight travel requests.
i. Out of state trips.
1. Putnam City High School Journalism students to Dallas, Texas
July 6 – 10, 2008.
j. Retirements and resignations as listed on Attachment A.

ITEM #5 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve employment of new personnel as listed on Attachment A. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #6 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE INCREASE IN FOOD SERVICE MEAL PRICES FOR THE 2008-2009 SCHOOL YEAR.

Jerry Cramer made a motion to approve increase in food service meal prices for the 2008-2009 school year. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

Student lunches will increase by .15 cents. The last price increase was in July, 2003.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF MURRELL, HALL, MCINTOSH AND COMPANY, CPA’S, AS THE DISTRICT INDEPENDENT AUDITOR FOR THE AUDIT OF THE 2007-2008 FISCAL YEAR.

Gail LoPresto made a motion to approve renewal of Murrell, Hall, McIntosh and Company, CPA’s as the district independent auditor for the audit of the 2007-2008 fiscal year. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST/BEST BID FOR THE HILLDALE GEO-THERMAL PROJECT.

Gail LoPresto made a motion to approve the low bid from Hunter Mechanical plus alternates A & B for the Hilldale Geo-thermal installation, and low bid from B & J Contractors to build the enclosures for the mechanical equipment for a total of $668,017 funded by October 2005 bonds. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOWEST /BEST BID FOR THE ARBOR GROVE ELEMENTARY ELECTRICAL PROJECT.

Gail LoPresto made a motion to approve the low bid of $285,169 from Crown Electric for the Arbor Grove Elementary Electrical Project. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #10 SUPERINTENDENT’S REPORT.

Congratulations Will Rogers Elementary for being selected to receive a $5,000.00 Lowe's Toolbox for Education grant from the Lowe's Charitable and Educational Foundation. The money will be used to plant trees and shrubs native to Oklahoma and install benches in the entry to the school and on the playground.

Kelly Suchy, principal at Coronado Heights Elementary, will become the district’s Ready! for K program facilitator.

Dr. Capps introduced Kenneth Atteberry, who was recently employed as assistant principal at Putnam City West High School.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Jerry Cramer congratulated Kelly Suchy for her appointment as the Ready! for K program facilitator. He said she will be missed at Coronado. He said he enjoyed Dr. Capps’ retirement party.

Becky Haliburton thanked Dr. Linda Thompson for all the work she does for cancer research. She said she was sad to hear Kelly Suchy was leaving Coronado Elementary. Mrs. Haliburton congratulated Pam Miller for the grant Will Rogers Elementary received.

Gail LoPresto said she enjoyed the reception for Dr. Capps.

Julie Jenison thanked Gail LoPresto for her comments at the reception for Dr. Capps. She thanked Putnam City Foundation members for being present at the board meeting. Mrs. Jenison thanked Debbie Baldwin, board clerk, for her presence and support during the superintendent search process.

Executive session was divided in two sessions.

ITEM #12(A) – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE EMPLOYMENT AND/OR ASSIGNMENT OF AN EXECUTIVE DIRECTOR OF OPERATIONS PURSUANT TO 25 O.S. § 307 (B)(1).

Jerry Cramer made a motion at 5:25 p.m. to enter into executive session for the purpose of discussing the employment and/or assignment of an executive director of operations pursuant to 25 O.S. § 307 (B)(1). Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Gail LoPresto made a motion at 5:53 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board President Julie Jenison, Vice President Jerry Cramer, members Becky Haliburton and Gail LoPresto, Superintendent Jim Capps, Associate Superintendent Dr. Ann Millerborg, and Paul Hurst, who was employed as superintendent effective July 1, 2008, met in executive session for the purpose of discussing the employment and/or assignment of an executive director of Operations pursuant to 25 O.S. § 307 (B)(1).

No action was taken.

Slip to Item #15.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/ASSIGN AN EXECUTIVE DIRECTOR OF OPERATIONS.

Dr. Capps said the administration recommends employment of Jim Hooper as executive director of Operations. Gail LoPresto made a motion to employ Jim Hooper as executive director of Operations. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #12(B) – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF INTERVIEWING PERSONS AND DISCUSSING THE APPOINTMENT OF A PERSON TO FILL A VACANT BOARD SEAT NO. 2 PURSUANT TO 25 O.S. § 307 (B)(1).

Gail LoPresto made a motion at 5:55 p.m. to enter into executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat No. 2 pursuant to 25 O.S. § 307 (B)(1). Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #13 - CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Becky Haliburton made a motion at 7:35 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board President Julie Jenison, Vice President Jerry Cramer, members Becky Haliburton and Gail LoPresto, met in executive session for the purpose of interviewing persons and discussing the appointment of a person to fill a vacant Board Seat No. 2 pursuant to 25 O.S. § 307 (B)(1).

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT PERSON TO FILL VACANT BOARD SEAT NO. 2.

Jerry Cramer made a motion to appoint Mark Bledsoe to fill vacant Board Seat No. 2. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

Mark Bledsoe will take the Oath of Office at the June 26th board meeting.

ITEM #16 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:38 p.m. to adjourn. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.


PUTNAM CITY SCHOOLS
REGULAR BOARD OF EDUCATION MEETING
Thursday, June 26, 2008


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Thursday, June 26, 2008 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Wednesday, June 25, 2008 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Jerry Cramer, vice-president; Becky Haliburton, Gail LoPresto, and Mark Bledsoe, members; Superintendent Dr. Jim Capps; Debbie Baldwin, clerk; and others.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – GLEN KASTNER.

Glen Kastner, Director of Special Services, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – OATH OF OFFICE FOR WILLIAM MARK BLEDSOE, APPOINTED TO OFFICE #2 ON THE PUTNAM CITY SCHOOLS BOARD OF EDUCATION.

Debbra Baldwin, Board Clerk, administered the Oath of Office for William Mark Bledsoe, who was appointed to Office #2 on the Putnam City Schools Board of Education at the June 2nd Board Meeting.

ITEM #3 – PRESENTATION BY OKLAHOMA GAS AND ELECTRIC.

Mike Bass, Engineer, introduced Mike Ruby, a commercial and industrial account manager for Oklahoma Gas and Electric Company. Mr. Ruby presented plaques to the Putnam City Schools’ Board of Education and Superintendent Dr. Jim Capps for leadership in use of energy-efficient geothermal systems.

ITEM #4 – PUBLIC PARTICIPATION.

There was no public participation.

ITEM #5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Gail LoPresto made a motion to approve the consent agenda as presented. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye. 

    a. Minutes for regular board meeting June 2, 2008. 
    b. Financial report and bimonthly bills for purchase order numbers 990010640 through 990010890 inclusive for time period from June 2 – June 21, 2008 for the 2007-2008 school year. 
    c. School Activity Fund Transfer List. 
    d. Declaration of obsolete/surplus items. 
    e. Renewal of Image Works Maintenance Agreement for 2008-2009. ($18,000 from 11-169) 
    f. Appointment of Mr. James Hooper, executive director of Operations as the authorized representative for the Child Nutrition Program starting in the 2008-2009 fiscal year. 
    g. Renewal of Francis Tuttle Technology Center Transportation Contract. 
    h. Renewal of Project Hope Joint Program Agreement with Francis Tuttle Technology Center. 
    i. Renewal of Pre-Engineering Academy Joint Program Agreement with Francis Tuttle Technology Center. 
    j. Renewal of Bioscience and Medicine Academy Joint Program Agreement with Francis Tuttle Technology Center. 
    k. Renewal of Service Agreement with Clearwater Enterprises. 
    l. Renewal of contract with Fonda Brown, Special Education Teacher/Independent Contractor. ($15,000- IDEA B, Project 621) 
    m. Renewal of contract with Harli Reeves, School Psychologist/Independent Contractor. ($25,000 – IDEA B, Project 621) 
    n. Renewal of contract with The Holloway Group, Inc. for independent counseling and behavioral consultation. (Funds generated from Medicaid eligible students) 
    o. Renewal of contract for Education Services with Justin’s Lighthouse and Leadership. 
    p. Renewal of contract with Red Rock Behavioral Health Services. (Funds generated from Medicaid eligible students) 
    q. Renewal of contract with Department of Rehabilitation Services (DRS). 
    r. Renewal of Cooperative Letter of Agreement with the Community Action Agency of the Oklahoma City, Oklahoma and Canadian Counties, Inc. 
    s. Renewal of contract with the Board of Regents of the University of Oklahoma Health Sciences Center. (Funded through federal and state grants) 
    t. Renewal of APC InfraStruXure Maintenance Agreement. ($2,585 from 9-11-076) 
    u. Renewal of ARCserve Backup for NetWare. ($2,671.80 from 9-11-076) 
    v. Renewal of Annual Software Support and Hardware Maintenance Agreement for the IBM AS/400. ($25,534.23 from 9-11-094) 
    w. Renewal of Education Technology Labs Contract. ($22,640 from 9-11-094) 
    x. Renewal of Back-up Exec Support Agreement. ($1,892.85 from 9-11-076) 
    y. Renewal of Destiny Support Agreement with Follett Software Company. ($21,481.88 from 9-11-077) 
    z. Renewal of Maintenance Agreement for Deep Freeze. ($6,471.60 from 9-11-076) 
    aa. Renewal of Discovery Education streaming Subscription Agreement. ($20,790 from 9-11-772) 
    bb. Add-On Maintenance Renewal of Weidenhammer Education Solutions for Electronic Report Card. ($7,667 from 9-11-094) 
    cc. Renewal of MacSpec Software and Support Agreement. ($9,600 from 9-11-094) 
    dd. Renewal of FormServer/400 Software License and Support Agreement. ($1,350 from 9-11-094) 
    ee. Annual payment to OneNet for access to the Internet. ($27,600 from 9-11-094) 
    ff. Renewal of Braille Embosser Service Maintenance Agreement with Enabling Technologies. ($565 from 9-11-094) 
    gg. Literary Reference Center and NoveList-Online Subscription Package with EBSCO Publishing. ($11,544 from 9-11-077) 
    hh. Renewal of Novell School License Agreement. ($55,227 from 9-11-094) 
    ii. Renewal of Omnimusic Annual Blanket License Agreement. ($1,900 from 9-11-077) 
    jj. Renewal of Reliance Communications, Inc. Support Agreement for SchoolMessenger. ($6,106.87 from 9-11-094) 
    kk. Annual Software License Agreement for EDGE Secondary Student Reporting System. ($1,000 from 9-11-094) 
    ll. Renewal of Help Systems/Sequel Data Access Software Support Agreement. ($1,260 from 9-11-094) 
    mm. Renewal of SIF Subscriptions with Edustructures. ($17,256.60 from 9-11-094) 
    nn. Cisco 6513 SmartNet Maintenance Renewal. ($7,530 from 9-11-076) 
    oo. Renewal of the service/maintenance agreement for Sophos Anti-Virus Suite.($25,977.60 from 9-11-094) 
    pp. Renewal of Spam Control Licenses for District Mail Servers. ($15,247.55 from 9-11-094) 
    qq. Annual payment to Cox Business Services for Wide Area Network (WAN) Connectivity. ($316,800 from 9-11-094) 
    rr. Overnight travel requests. 
    ss. Retirements and resignations as listed on Attachment A.

ITEM #6 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Becky Haliburton made a motion to approve employment of new personnel as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH THE PUTNAM CITY FOUNDATION FOR THE 2008-2009 SCHOOL YEAR.

Jerry Cramer made a motion to approve the contract with the Putnam City Foundation for the 2008-2009 school year. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR THE DEVELOPMENT OF PUTNAM CITY READING DATABASE. ($54,470 FROM 367 AND 091)

Gail LoPresto made a motion to approve the contract for the development of Putnam City Reading Database. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SCHOOL ACTIVITY FUND SUBACCOUNTS, FUNDRAISERS, AND EXPENDITURES FOR FISCAL YEAR 2008-2009.

Gail LoPresto made a motion to approve School Activity Fund Subaccounts, Fundraisers, and Expenditures for Fiscal Year 2008-2009. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TEMPORARY APPROPRIATIONS FOR THE 2008-2009 FISCAL YEAR.

Jerry Cramer made a motion to approve Temporary Appropriations for the 2008-2009 Fiscal Year. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

REQUESTED APPROPRIATIONS
General Fund
Current Expense $104,950,000
Building Fund
Current Expense $5,900,000
Child Nutrition Fund
Current Expense $6,475,000
MAPS for Kids
Current Expense $4,500,000
2005 Building Bond Fund
Current Expense $600,000
2006A Building Bond Fund
Current Expense $990,000
2006B Building Bond Fund
Current Expense $240,000
2007A Building Bond Fund
Current Expense $950,000
2007B Building Bond Fund
Current Expense $8,800,000
2008A Building Bond Fund
Current Expense $7,700,000
2008B Building Bond Fund
Current Expense $1,900,000
2008 Sinking Fund
Current Expense $2,000,000

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RATES OF PAY FOR THE 2008-2009 FISCAL YEAR.

Jerry Cramer made a motion to approve Rates of Pay for the 2008-2009 Fiscal Year. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF THE 8E6 INTERNET FILTER. ($32,574.59 FROM 9-11-094)

Becky Haliburton made a motion to approve purchase of the 8e6 Internet Filter. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF AESOP AUTOMATED SUBSTITUTE PLACEMENT SYSTEM. ($14,016 FROM 9-11-772)

Gail LoPresto made a motion to approve purchase of Aesop Automated Substitute Placement System. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR RECOMMENDATION FOR ANNUAL INSURANCE RENEWAL FOR THE 2008-2009 SCHOOL YEAR. ($1,794,979 FROM 9-11)

Gail LoPresto made a motion to approve recommendation for annual insurance renewal for the 2008-2009 school year. Mark Bledsoe seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

This year’s insurance premium is about $178,000 more than last year’s premium and about $130,000 more than the premium the district paid two years ago. The increased premium is due mostly to rising costs of workers’ compensation.

Property, Inland Marine and Crime ($498,550.00)
Bonds ($5,324.00)
General Liability ($76,632.00)
Automobile ($197,529.00)
Boiler & Machinery (Included)
Professional Liability ($84,465.00)
Workers Compensation ($932,479.00)

TOTAL ANNUAL PREMIUM ($1,794,979.00)

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR WORKERS’ COMPENSATION WITH HEALTHCARE SAFETY SOLUTION FOR 2008-2009. ($2,083 PER MONTH)

Jerry Cramer made a motion for Workers’ Compensation with Healthcare Safety Solutions for 2008-2009. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

The employment of Healthcare Solutions was considered by our insurance underwriters a proactive effort in an endeavor to reduce our workers’ compensation losses.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT THE LOWEST/BEST BID FOR THE MAYFIELD MIDDLE SCHOOL KITCHEN HVAC SERVICE RENOVATION.

Gail LoPresto made a motion to accept the lowest/best bid from Hardesty Team for $79,218 for the Mayfield Middle School kitchen HVAC Service Renovation. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, abstain; LoPresto, aye; Jenison aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT THE LOWEST/BEST BID FOR THE PUTNAM CITY WEST HIGH SCHOOL PARTIAL ROOF REPLACEMENT.

Gail LoPresto made a motion to accept the lowest/best bid from Standard Roofing for $1,029,755, including the base bid and alternate #1, for the Putnam City West High School partial roof replacement. Mark Bledsoe seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT THE LOWEST/BEST BID FOR THE REPLACEMENT OF LIGHTING FIXTURES AT WESTERN OAKS MIDDLE SCHOOL.

Gail LoPresto made a motion to accept the lowest/best bid from Mustang Electric for $123,370 for the replacement of lighting fixtures at Western Oaks Middle School. Mark Bledsoe seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ACCEPT THE LOWEST/BEST BID FROM METAL ROOF CONTRACTORS FOR THE WESTERN OAKS MIDDLE SCHOOL PARTIAL ROOF REPLACEMENT. ($313,350 FROM 21-164)

Jerry Cramer made a motion to accept the lowest/best bid from Metal Roof Contractors for $313,350, including alternates #1 and #2, for the Western Oaks Middle School partial roof replacement. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT OF STEPHEN H. MCDONALD & ASSOCIATES, INC. AS FINANCIAL CONSULTANT TO PUTNAM CITY SCHOOL DISTRICT. ($30,000 FROM BOND FUND 36-070)

Gail LoPresto made a motion for employment of Stephen H. McDonald & Associates, Inc. as financial consultant to Putnam City School District. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, abstain; LoPresto, aye; Jenison, aye.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE EMPLOYMENT/APPOINTMENT OF ELEMENTARY ASSISTANT PRINCIPAL AND ELEMENTARY PRINCIPAL POSITIONS PURSUANT TO 25 O.S. § 307 (B)(1).

Becky Haliburton made a motion at 5:40 p.m. to enter into executive session for the purpose of discussing the employment/appointment of elementary assistant principal and elementary principal positions pursuant to 25 O.S. § 307 (B)(1). Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #22 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Becky Haliburton made a motion at 6:55 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board President Julie Jenison, Vice President Jerry Cramer; members Gail LoPresto, Becky Haliburton, and Mark Bledsoe; Superintendent Jim Capps; Attorney Laura Holmes; Associate Superintendent Dr. Ann Millerborg; and Assistant Superintendent of Elementary Education Sue Kuntze, met in executive session for the purpose of discussing the employment and/or assignments of elementary assistant principal and principal positions pursuant to 25 O.S. § 307 (B)(1).

ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT/APPOINTMENT OF ELEMENTARY ASSISTANT PRINCIPAL AND PRINCIPAL.

Gail LoPresto made a motion to employ Bill Pierce as elementary assistant principal. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.

ITEM #24 SUPERINTENDENT’S REPORT.

• The Putnam City District was recently featured on the web page of Real Asset Management International as a case study for their inventory system. Teresa Long, the district's Inventory Clerk, is quoted heavily throughout the lengthy feature article. They point out that considering the size and population of the District, its hefty asset base of 11,000+ items should come as no surprise.

• The Putnam City Public Schools Foundation has been named winner of a 2008 Outstanding Program Award by the Oklahoma Foundation for Excellence. Putnam City’s Foundation was recognized for its sponsorship of Challenge Day, a character development program designed to reduce bullying and violence, increase student self-esteem and build more compassionate school communities. Last year’s Challenge Day served 400 students from Putnam City High and Putnam City West. This fall, about 1,200 9th-grade students from Putnam City’s three high schools will take part in Challenge Day.

• Congratulations to Putnam City West Assistant Principal Melanie Pealor for being named Oklahoma’s secondary assistant principal of the year. She will receive a Zuma series desk and chair for her recognition. The desk will be inscribed with a description of her award.

• Serving as administrative interns for the 2008-2009 school year will be:
1. Karie Carpenter
2. Brenda Davis
3. Michele Sanders
4. Michelle Shelite
5. Janet Shelley
Placement of administrative interns at specific schools will be announced at a later date.

ITEM #25 – COMMENTS BY BOARD MEMBERS.

Jerry Cramer thanked Dr. Capps for his 31 years of service to Putnam City Schools and said working with him had been a pleasure. He told Dr. Capps that he could now run for Putnam City Schools’ Board of Education if he wanted.

Becky Haliburton thanked Dr. Capps for all he has done for the kids and the district. She said he touched many lives. Mrs. Haliburton welcomed Mark Bledsoe to the school board.

Mark Bledsoe said he was sad that Dr. Capps was leaving. He said he was very excited to have Paul Hurst as the new superintendent.

Gail LoPresto congratulated the Putnam City Foundation for their Foundation for Excellence award. She welcomed Mark Bledsoe as a board member. Mrs. LoPresto thanked Mike Fry for his service to the district and said she was going to miss him. She thanked Dr. Capps for coming in and being Putnam City’s superintendent when they needed him.

Julie Jenison welcomed Mark Bledsoe to the School Board. She told Mike Fry that she would miss him. Mrs. Jenison told Dr. Capps that she respected him greatly. She told him he was an amazing man, and his mother had raised him well.

ITEM #26 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #27 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:10 p.m. to adjourn. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; Bledsoe, aye; LoPresto, aye; Jenison, aye.