Putnam City Schools

PUTNAM CITY SCHOOLS
REGULAR BOARD OF EDUCATION MEETING
Monday, August 18, 2008

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 18, 2008 at 6:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 15, 2008 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Jerry Cramer, vice-president; Becky Haliburton and Gail LoPresto, members; Superintendent Mr. Paul Hurst; Debbie Baldwin, clerk; and others. Mark Bledsoe was not present.

ITEM #1 - INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – JANIE THOMPSON.

Janie Thompson, Assistant Principal at Putnam City High School, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – INFORMATION AND STAFF REPORT:

 SUMMER PROJECTS REPORT – JIM HOOPER

Mr. Hooper gave an overview of the 2008 summer projects which includes:
 Fire Line suppression at Putnam City West
 Two additional mechanical rooms at Overholser Elementary
 Central Elementary Well Field
 Arbor Grove Elementary electrical updates
 Western Oaks Middle School lighting project
 Western Oaks Middle School standing seam roof
 Putnam City High School auditorium, phase 2
 Putnam City West High School locker room
 Putnam City West High School press boxes for softball and football
 Overholser Elementary elevator addition
 Capps Middle School gym re-plaster
 Capps Middle School locker replacement
 Wiley Post Elementary stair replacement
 Western Oaks Elementary HVAC Geothermal
 Coronado Heights Elementary walking/running track
 Putnam City High School baseball drainage and sidewalk
 Putnam City North High School fence
 Northridge Elementary addition
 Putnam City West High School re-roof
 Mayfield Middle School kitchen HVAC
 Apollo Elementary walk-in refrigerator and freezer
 Hilldale Elementary office and security vestibule
 Putnam City High School drain repair
 Western Oaks Middle School locker rooms
 Putnam City High School awning
 New Central Elementary

ITEM #3 – PUBLIC PARTICIPATION.

There was no public participation.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Gail LoPresto made a motion to approve the Consent Agenda as presented. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting August 4, 2008.
b. Financial report and bimonthly bills for purchase order numbers 900649133 through
904048102 inclusive for time period from July 28 – August 12, 2008 inclusive for
the 2008-2009 school year.
c. School Activity Fund Subaccount Request List for Northridge Elementary and Western Oaks Middle School.
d. School Activity Fund Transfer List including Windsor Hills Elementary, Capps Middle School, and Mayfield Middle School.
e. Declaration of Obsolete/Surplus Items.
f. Renewal Agreement with Oklahoma City Community College Aquatic and Wellness
Center. ($4,500 per school from 09-11)
g. Renewal of NovusHR Software Maintenance Contract. ($2,900)
h. Elementary and Secondary Fundraisers.

PUTNAM CITY SCHOOLS
ELEMENTARY AND SECONDARY SEPTEMBER FUND-RAISERS
August 18, 2008

APOLLO
Activity / Subaccount Fall Pictures / Pictures $ 800.00
Date: September (teaching resources and field trips)

Activity / Subaccount All 4 Kids catalog sales / General $5,000.00
Date: September (teaching resources, instructional materials, field trips)

Activity / Subaccount Scholastic Book Fair / Media $ 700.00
Date: September 22-26 (books and materials)

CORONADO
Activity / Subaccount Fall, spring and group pictures / Picture $1,500.00
Date: September/April (curriculum/instruction, student/office supplies and
technology)

Activity / Subaccount Media Open House / Media $ 700.00
Date: September (purchase of books and possible author visit)

Activity / Subaccount Bake Sale at Open House / Special Education $ 200.00
Date: September (community field trips and Special Olympics)

DENNIS
Activity / Subaccount Scholastic Book Fair / Media $3,000.00
Date: September/Feb. (curriculum, reading incentives, Media Center
improvements, software)

DOWNS
Activity / Subaccount Sell 5th grade chorus t-shirts / Music $ 100.00
Date: September 1 (classroom/curriculum supplies, music programs,
and staff related expenses)

Activity / Subaccount School pictures / General $2,000.00
Date: September 30 General (classroom/curriculum supplies, and other
misc.)

HARVEST HILLS
Activity / Subaccount School pictures for fall and spring / School Pictures $4,500.00
Date: September/March (instructional, media supplies, professional development,
technology related equipment and supplies, etc.)

HILLDALE
Activity / Subaccount Book Fair / Media $1,000.00
Date: September 22-26 (library books/supplies/field trips/author visits/furnishings)

LAKE PARK
Activity / Subaccount Cookie dough sale / General $9,500.00
Date: Sept. 25-Oct. 9 (playground, curriculum materials, misc. instructional/
office supplies)

NORTHRIDGE
Activity / Subaccount Sell bottled water / General $ 500.00
Date: Ongoing (misc. supplies and curriculum)

Activity / Subaccount School pictures / Pictures $2,000.00
Date: September 9 (curriculum)

Activity / Subaccount Book Fair / Fall $1,500.00
Date: September 18-26 (books, reading incentives, library materials)

OVERHOLSER
Activity / Subaccount Fall, spring, and group pictures/ Pictures $2,800.00
Date: Sept./Dec./March (misc. school and student supplies)

WESTERN OAKS
Activity / Subaccount Computers for Education / Special $ 400.00
Date: September (educational supplies, items needed for faculty meetings,
furnishings, improvements, field trips, operating expenses)

WILEY POST
Activity / Subaccount Book Fair / Media $1,400.00
Date: September 22-25 (supplies for media center, AR tests, books, trophies)



Activity / Subaccount Sell snacks at school functions / Camp Fund $8,000.00
Date: Ongoing (Camp DaKani’s Outdoor Science School)

Activity / Subaccount Penny Challenge / Camp Fund $5,000.00
Date: September 8-12 (Camp DaKani’s Outdoor Science School)

Activity / Subaccount School pictures / Pictures $3,000.00
Date: Sept./Oct./Feb./Mar. (misc. supplies, postage, office furniture)

WILL ROGERS
Activity / Subaccount Sell chorus t-shirts / Music $ 400.00
Date: September (purchase choral music and materials for programs)

Activity / Subaccount $1.00 hat day / General $1,600.00
Date: Ongoing (OMRF donation)

i. Retirements and resignations as listed on Attachment A.

ITEM #5 - CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Becky Haliburton made a motion to approve employment of new personnel as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A CONTRACT WITH THE CITY OF WARR ACRES FOR A SCHOOL CROSSING GUARD FOR 2008-2009.

Gail LoPresto made a motion to approve a contract with the City of Warr Acres for a school crossing guard for 2008-2009. Jerry Cramer seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MODIFICATION IN THE SCHOOL DISTRICT SERVICE AGREEMENT AND REVISION OF THE PAYMENT SCHEDULE PORTIONS OF THE MATHEMATICS PROFESSIONAL DEVELOPMENT IMPACT STUDY PARTICIPATION GRANT.

Jerry Cramer made a motion to approve modification in the School District Service Agreement and revision of the payment schedule portions of the Mathematics Professional Development Impact Study Participation Grant. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – SUPERINTENDENT’S REPORT.

 I wish to express my appreciation to the district’s leadership team for their preparation and delivery at the gathering for new teachers Wednesday, August 6th. The information and entertainment were very well presented and received.

 Likewise, many thanks are extended to the PCACT for the opportunity to address the certified staff on August 8th. It was delightful to recognize the excellence that is characteristic of the district. We also appreciate Roy Bishop, President of OEA, for his attendance and presentation on that date.

 We so much appreciate Putnam City North High School’s willingness to host these events during a most busy time. Their staff was most helpful in all aspects of these activities. A special note of appreciation is extended to Cory Boggs and the other specialists for their critical involvement in the technical and video presentations on August 6th and August 8th.

 Of course the most important date on our calendar was the first day of school for our students on August 13th. By all accounts and personal visitation in many schools last week, I am pleased to report an outstanding first few days of school. The facilities were well prepared and the staff eager to begin their work with the students. Thanks to all for their thoughtful preparations.

 One of the most intensely busy areas of the district the past couple of weeks has been the District Enrollment Office (DEO). We certainly appreciate Beth Manning and the other enrollment folks and their service to the families of the district. Mr. Kastner has also played an instrumental role in his work with the many enrollment procedures.

 Just a few numbers to share with you… since August 4th, the DEO has worked with 1953 families representing 2615 students. These have primarily been new students, those returning with address changes, transfers and related residency situations.

Monday (8-11) and Tuesday (8-12) were particularly active as the DEO served 424 and 453 students on those respective dates. And not only did our folks work with the families personally during the day but also stayed well into the evening to insure that the students were properly entered in the data base.

As you know, enrollment counts are taken periodically during the first several weeks of the school year. On August 14th, the second day of school the count was as follows:

The elementary count showed 8891 which is roughly 80 students above last year’s second day count.

The middle school count from last year had an error that makes a comparison difficult, but it appears that with 3711 middle school student we are approximately where we were last year.

The high school count minus Project Hope, which had not commenced as of this student count, was 4981 students. This reflects an increase of about 20 students over this time last year. Of course things are in flux and we will up date you as the counts are conducted.

The total district count on August 14, 2008, was 17,583 students.

Please remember that our counts grow tremendously between now and our first quarter statistical count. Last year the elementary schools gained 500 students during this time frame with the secondary schools gaining another 500 students from the initial count to October.

 Patty Zody, library media specialist at Harvest Hills, was selected for two exciting learning opportunities during the summer:

 The George Washington Teachers’ Institute at Mount Vernon – conducted on the grounds and in George Washington’s home, and granted access to parts of the home that regular visitors don’t see with hotel accommodations on the grounds for an eight day stay.

 Presidential History tour of thirteen presidents’ homes, libraries and museums selected by the Freedom Foundation at Valley Forge - traveled by motor coach through New Hampshire, New York, Pennsylvania, Massachusetts, Maryland, and Virginia to each location with an American History professor as a guide.

 Band Student’s summer accomplishments:

 PCH senior band member, Alex Templin, was selected on trombone by audition to the 2008 Oklahoma Bandmasters Association All-Star Jazz Band this summer at the OBA Convention in Tulsa, OK. Alex spent three days rehearsing with a guest clinician and performed in the final concert with students from across the state.

 Tae Wook Song, junior flute from PCH, was selected as principal flute in the OSAI Quartz Mountain Symphony Orchestra. Tae Wook spent two weeks at Quartz Mountain rehearsing and performing with internationally recognized conductors.

 I would also like to introduce two people who recently received new assignments who were unable to be with us at our last meeting.

Michele Sanders, administrative intern at Western Oaks MS
Matthew Flinton, assistant principal at Putnam City HS

ITEM #9 – COMMENTS BY BOARD MEMBERS.

Jerry Cramer said he has heard all positive information since the beginning of school. He said Putnam City has quality people in the district. Mr. Cramer thanked Janie Thompson for her inspirational message. He thanked Mr. Hooper for his Summer Projects Report. Mr. Cramer congratulated Mr. Hurst for his induction into the Oklahoma Educators Hall of Fame.

Becky Haliburton commended Christie Baker, principal at Capps Middle School, for the Olympic-themed kickoff event at Capps Middle School. She thanked district staff for working to maintain the fantastic appearance of district schools.

Gail LoPresto congratulated Mr. Hurst on his award. She said she appreciated Mr. Hooper’s Summer Projects Report. Mrs. LoPresto recognized the Boy Scouts from Putnam City High School and Capps Middle School who were in attendance at the meeting.

Julie Jenison congratulated Mr. Hurst on his award. She thanked Foundation members Ken Whittington and John Limber and PTA Council President Bob Coursey for attending the meeting. Mrs. Jenison thanked Mr. Hooper for his Summer Projects Report. She also thanked Janie Thompson for her inspirational message.

Julie Jenison announced the board committee members.

Board of Education Committees for 2008-2009

Human Resources: Gail LoPresto and Julie Jenison
Finance: Gail LoPresto and Mark Bledsoe
Buildings: Becky Haliburton and Julie Jenison
Technology: Mark Bledsoe and Jerry Cramer
Curriculum: Jerry Cramer and Becky Haliburton

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS NEGOTIATIONS PURSUANT TO 25 O.S. § 307 (B)(1) AND (2).

Jerry Cramer made a motion to enter into executive session at 6:35 p.m. to discuss negotiations pursuant to 25 O.S. § 307 (B)(1) and (2). Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board President Julie Jenison; Vice President Jerry Cramer; members Gail LoPresto and Becky Haliburton; Superintendent Paul Hurst; and Associate Superintendent Dr. Ann Millerborg; met in executive session for the purpose of discussing negotiations pursuant to 25 O.S. § 307 (B)(1) and (2).

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Jerry Cramer made a motion at 7:00 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Gail LoPresto seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2008-2009 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE PUTNAM CITY ASSOCIATION OF CLASSROOM TEACHERS.

Gail LoPresto made a motion to approve ratification of the 2008-2009 Negotiated Agreement between the Board of Education and the Putnam City Association of Classroom Teachers. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.
ITEM #13 – CONSIDERATION OF AND VOTE ON NEW BUSINESS.

There was no new business.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 7:01 p.m. to adjourn. Becky Haliburton seconded the motion. Vote: Cramer, aye; Haliburton, aye; LoPresto, aye; Jenison, aye.