Putnam City Board of Education Meeting Minutes
October 2007

BOARD OF EDUCATION REGULAR  MEETING 
Monday, Oct. 1, 2007

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 1, 2007 at 6:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 28, 2007 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Gail LoPresto, vice-president; Sue Sullivan, Melinda Bookout, and Jerry Cramer, members; Superintendent Dr. Jim Capps; Debbie Baldwin, clerk; and others.

ITEM #1 - Inspirational Message, Moment of Silence, and Pledge of Allegiance – dr. Jason simeroth.

Dr. Jason Simeroth, Executive Director of Student Achievement and Assessment, led in the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM  #2 – recognition of national merit semifinalists and national achievement semifinalist – dr. don wentroth, dr. brian chastain, and buster meeks.

Four Putnam City students were recognized for being named National Merit Semifinalists, an honor placing them among the nation’s top high school students. Recognized as National Merit Semifinalists were Jordan Jones from Putnam City West High School and Elizabeth Burgess, Gina Hancock, and Brendan Hill from Putnam City North High School. The four students now have an opportunity to continue in competition for 8,200 Merit Scholarships worth $34 million to be given in the spring.

Nickia Franklin of Putnam City High School was recognized for being one of about 1,600 talented African American high school seniors across the nation and seven in Oklahoma to be named a National Achievement Program Semifinalist. Nickia now has an opportunity to continue in competition for about 800 Achievement Scholarship awards, worth some $2.5 million, that will be offered next spring for college undergraduate study.

ITEM  #3 – PSAT Testing Presentation – elise kauffman, gifted and testing specialist and tammy gambrell, secondary math curriculum specialist.

Elise Kauffman reported that eighteen district high school juniors increased their scores on practice PSAT’s (Preliminary SAT’s) by an average of nearly 20 points after attending a week-long summer institute. The institute was offered in June and taught by Advanced Placement teachers in English and math.

The PSAT is a screening tool for qualifying to be a National Merit Scholar or National Achievement Program Finalist – distinctions that open doors for students and ensure them a chance to attend college at reduced costs. Students who took part in the first-ever summer institute will take the PSAT on October 17th.

ITEM #4 – PUBLIC PRESENTATION.

Charles Slover, patron and employee, spoke to the board regarding dress codes in Putnam City schools.

ITEM  #5 - Consent Agenda: All of the following items, which concern reports and items of a routinE nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The CONSENT CONSISTS of the discussion, consideration, and approval of the following items:

Gail LoPresto made a motion to approve the consent agenda as presented. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting September 17, 2007.

b. Financial report and bimonthly bills for purchase order numbers 804857050 through 805862510 inclusive for time period from September 11 – 24, 2007 inclusive for the 2007-2008 school year.

c. School Activity Fund Transfer List.

d. School Activity Fund Subaccount Requests.

e. Declaration of obsolete and/or surplus items.

f. Elementary and Secondary Fund-raisers.

FUND-RAISERS - OCTOBER
Board of Education Meeting
October 1, 2007

HILLDALE ELEMENTARY
Activity / Subaccount Pickle sale / General $ 400.00
Date: Ongoing (field trips, classroom supplies,books, capital improvements)

ROLLINGWOOD ELEMENTARY
Activity / Subaccount Fall pictures / Pictures $2,000.00
Date: October (classroom materials, supplies, equipment, substitutes, software)

CAPPS MIDDLE SCHOOL
Activity / Subaccount Candy sale / Hispanic Leadership Group $ 200.00
Date: Ongoing (field trips, awards, incentives)

PUTNAM CITY NORTH
Activity / Subaccount Sell raffle tickets for the opportunity for one Of our students and 3 of his/her fans to watch one Of our home football games from a sofa / JV Cheer $ 100.00
Date: October (Uniforms)

g. Overnight Travel Requests.

h. Out of State Trip:

1. Hefner Middle School Vocal Music students to Dallas, Texas May 2, 2008.

i. Retirements and resignations as listed on Attachment A.

ITEM #6 - Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

Melinda Bookout made a motion to approve employment of new personnel as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM  #7 - Consideration of and vote on motion to approve My data first contracts for online data systems for hilldale, rollingwood, tulakes, wiley post, and windsor hills elementary schools. ($5,756 from title v)

Sue Sullivan made a motion to approve My Data First contracts for online data systems for Hilldale, Rollingwood, Tulakes, Wiley Post, and Windsor Hills Elementary schools. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

Five Putnam City elementary schools have completed their three-year Phase IV Literacy First grants from the Oklahoma Commission for Teacher Preparation. Teachers at these schools utilized the "My Data First" online data system during the grant period. This tool assists teachers with organizing instructional groups based on ongoing literacy assessments. These contracts will enable teachers to continue to use this system at Hilldale Elementary, Rollingwood Elementary, Wiley Post Elementary, and Windsor Hills Elementary for the 2007-2008 school year.

ITEM #8 - Consideration of and vote on motion to approve request for maps funds for the construction /replacement of central elementary school. ($1,675,740 – 24-162)

Melinda Bookout made a motion to approve request for MAPS funds for the construction/replacement of Central Elementary School. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

The 2007 bond allowed for the construction/replacement of Central Elementary School. Due to the increase in material costs and the expansion of the project, the bids submitted were considerably higher than projected. The MAPS funds will be used to supplement the construction of the new school.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LOWEST RESPONSIBLE BID FROM POPE CONTRACTING, INC. FOR THE CONSTRUCTION/REPLACEMENT AT CENTRAL ELEMENTARY SCHOOL. ($9,742,000 FROM 32-179)

Sue Sullivan made a motion to approve the lowest responsible bid from Pope Contracting, Inc. for the construction/replacement at Central Elementary School. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM  # 10 – SUPERINTENDENT’S REPORT.

· Thank you to the Putnam City Music Contest Association for again doing a fantastic job in organizing the Seventh Annual Putnam City Marching Classic at Putnam City Stadium and showing off the district.

· Students in all 18 Putnam City elementary schools tried out a variety of healthy fruits and vegetables last week; some they've never seen before - as part of a special school lunch program called the "A to Z Salad Bar." The program, sponsored by Sodexho (the school district's food service provider) is designed to teach students the benefits of eating fresh fruits and vegetables and encourage them to try new foods.

· Great work Melanie Pealor:

What Can We Do To Close Achievement Gaps And Make Sure That All Students Learn?
With this grant, we are working with our Hispanic parents through Community Conversations. We discuss with the parents ways we can help their students academically (Approximately a $25,000 grant)

New Teachers and their Mentors
This grant supports the efforts to recruit and retain new teachers through professional development, time to meet with their mentors, days for peer observations, etc. (This is a $7,000 grant)

IBM automatic translation grant program
Uses an enhanced version of IBM WebSphere Translation Server Software to help translate web sites automatically from English to Spanish, and includes access to bi-directional email translation (English to Spanish, vice versa). (This grant's value is $20,000)

· Congratulations to Lake Park Elementary School 4th-grader Kayleigh Peters for winning the State Fair of Oklahoma Spelling Bee. Her prize included a certificate, a ribbon, a gold medallion and a $100 savings bond.

· Congratulations to Putnam City North High School senior Bryson Green who is one of 46 students selected from a pool of more than 2,000 applicants nationwide to attend a special three-day program at the Fu Foundation School of Engineering at Columbia University in New York City. During his three-day stay, Green and the other participants will stay on-campus with current Columbia University engineering undergraduates, visit labs, meet with faculty, participate in activities related to engineering and work with Columbia mentors.

· Putnam City High School student Do Chuong has been designated as a Distinguished Alumni of the Congressional Youth Leadership Council. The Congressional Youth Leadership Council offers educational leadership conferences for an elite group of outstanding young people from across the country and around the world.

· Congratulations to 2000 Putnam City North graduate Austin Owen, who has the lead role in an off-Broadway production of The Producers. Austin is the son of Putnam City Academy Director Janet Oden.

· Congratulations to the staff at all three high schools for the schools making Adequate Yearly Progress (AYP). The district, with an Academic Performance Index (API) of 1265, 40 points higher than last year, also made AYP.

· Stephanie Treadway, Wiley Post Elementary Principal, and Mickey Wilson, Harvest Hills Elementary Principal, provided board members with school T-shirts.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked everyone for the good news and the T-shirts. The Site Improvement presentations were very impressive. She said the schools are doing an incredible job. Mrs. Sullivan said she was pleased to hear the good news on API scores for Putnam City Schools.

She welcomed a Boy Scout who was attending the Board Meeting as part of earning a badge.

Jerry Cramer congratulated everyone on their efforts that resulted in a 40-point gain in district API. He thanked Wiley Post Elementary and Harvest Hills Elementary for the T-shirts.

Melinda Bookout thanked Wiley Post Elementary and Harvest Hills Elementary for the T-shirts. She congratulated the principals and school staff for their efforts in raising API scores.

Mrs. Bookout said we had a great start of the school year.

Gail LoPresto said she doesn’t think she has ever been prouder of administrators. She said she attended some of the Site Improvement presentations, and they were very good. Mrs. LoPresto said it was great to see Tulakes Elementary students at the Putnam City West game last Friday night. She appreciated being invited to the Windsor Hills Elementary open house. She enjoyed the evening at Windsor Hills, and the attendance was very good. Mrs. LoPresto said she appreciates the new coaching staff and new attitude at Putnam City West High School. She said she also appreciates our Campus Police officers for putting in long days at schools and then adding duty at evening football games. Mrs. LoPresto congratulated Melanie Pealor on applying for and receiving three grants.

Julie Jenison thanked everyone for the good news and the T-shirts. She welcomed Boy Scout Jordan Shrum who was attending the Board Meeting as part of earning his Eagle Scout badge. Mrs. Jenison said she has heard that many Putnam City administrators and teachers are utilizing the curriculum specialists. She thanked Dr. Jason Simeroth for his part as supervisor of the Curriculum Department. Mrs. Jenison said it was a pleasure to be on the Putnam City Board of Education.

ITEM #12 – Consideration of and vote on motion FOR NEW BUSINESS.

There was no new business.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion to adjourn at 6:50 p.m. Melinda Bookout seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.





BOARD OF EDUCATION REGULAR MEETING
Monday, Oct. 15, 2007


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, October 15, 2007 at 6:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, October 12, 2007 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Gail LoPresto, vice-president; Sue Sullivan, Melinda Bookout, and Jerry Cramer, members; Superintendent Dr. Jim Capps; Debbie Baldwin, clerk; and others.

ITEM #1 - Inspirational Message, Moment of Silence, and Pledge of Allegiance – dr. april grace.

Dr. April Grace, Assistant Principal at Capps Middle School, led in the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM #2 – recognition of teachers with 100% of students passing crt’s or eoi’s.

Teachers with 100% of their students passing CRT’s/EOI’s were recognized and given a certificate for outstanding work.

PUTNAM CITY TEACHERS

SCORING 100% – "ALL F.A.Y." STUDENTS

2006-07 SCHOOL YEAR

Elementary Teachers

Middle School

Teachers

High School

Teachers

Laura Adams

Janie Bowden

Peggy Balding

Hillary Allen

Angela Brandt

Tammye Bishop

Robin Bachus

Kimberly Davis

Susan Carlisle

Kari Bailey

Kelli Dickens

Angela Clinton

Jennifer Barrett

Bill Elder

Neil Hill

Marty Beling

Tracy Elliott

Patrick Koehn

Katherine Bishop

Karen Gault

Kennda Miller

Sherri Blankenship

Nicky Glover

Renee Olson

Roslyn Boyd

Kelli Hau

Amanda Pierce

Leah Brecheen

Cathleen Herman

Renee Richardson

Katie Brown

Susan Himes

Darlene Whaley

Arleen Burdick

Laurie Lamb



Candice Burton

Cynthia Lenk



Derence Carpenter

Deborah Martin



Michelle Corley

Steve Martindale



Kim Crawford

Amanda Parsons



Tracy Deathe

Jacque Peschka



Karen Diefenderfer

Ryanne Seay



Kiley Donley

Danna Senkowski



Blake Douglas

Kacie Skaggs



Stacie Dunn

Lynne Skaggs



Stephanie Edelen

Pam Tarlton



Paulette Edgar

Andrea Tillett



Robin Fearnow

Tracy Walcher



Zandra Fleenor

Sherry Wolff



Stacy Fudickar





Jean Grass





Amy Hill





Patsy Holland





Brenda Jones





Ruth Jones





Sarah Jones





Christy King





Angela Kwok





Donna Lewis





Michelle Malone





Jodie Martin





Cathy Maxwell





Ingrid May





Robert McCutchen





Traci McElyea





Gloria Michael





Susan Mitchell





Kelli Moore





Romel Muex





Cathy Murphy





Emily Myer





Lori Naeher





Monica Oliver





Brett Payne





Pat Prigmore





Connie Quisenberry





Kimberly Reeves





Ree Reiter





Jamie Ring





Marcia Rowlan





Beth Rucker





Sharon Simon





Jane Anne Slane





Scott Smith





Danyelle Speight





Shera Steinhoff





Ellen Stiles





Kim Strickland





Nancy Summers





Fran Sylvester





Janna Tegtmeier





Trudi Terry





Denise Tidwell





Vici Townsend





Randy Utt





Vickie Vaughn





Mickey Vernon





Angee Wallen





Summer Weaver





Pam White





Brooke Wilson





Shannon Worley





ITEM #3 – Public participation.

There was no public participation.

ITEM #4 - Consent Agenda: All of the following items, which concern reports and items of a routinE nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The CONSENT CONSISTS of the discussion, consideration, and approval of the following items:

Gail LoPresto made a motion to approve the consent agenda as presented. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting October 1, 2007.

b. Financial report and bimonthly bills for purchase order numbers 805119009 through 806499074 with the exception of purchase orders 805517705, 805522705, 805768510, and 805805705 for Triangle A & E inclusive for time period from September 24 – October 9, 2007 inclusive for the 2007-2008 school year.

c. Declaration of obsolete and/or surplus items.

d. Appoint the Superintendent as Designated Representative of Putnam City School District for purposes of voting, elections, and/or adoption or modification of rules and/or by-laws of the Oklahoma School Assurance Group.

e. Contracts for Putnam City North to host the Oklahoma Association of Student Council State Convention November 3-5, 2007.

f. Elementary and Secondary Fund-raisers.

PUTNAM CITY SCHOOLS
OCTOBER-NOVEMBER Fund-raisers
Board of Education Meeting
October 15, 2007

DENNIS
Activity / Subaccount Book Fair / Media $ 2,500.00
Date: Oct. 29-Nov. 1 (curriculum, reading incentives, Media Center improvements, software)

DOWNS
Activity / Subaccount Art Contest / General $ 200.00
Date: Oct. 16-Nov. 16 (purchase a permanent marker for Oklahoma’s Centennial)
Activity / Subaccount Book Fair / Media $ 2,000.00
Date: October 29-Nov. 1 (Media classroom/curriculum supplies, books, reading Incentives and awards, staff development expenses)

NORTHRIDGE
Activity / Subaccount Book Fair / Media $ 800.00
Date: October 25-Nov. 2 (books, misc. needs of library)

TULAKES
Activity / Subaccount Individual pictures / Picture Commission $ 600.00
Date: November 2 (furniture, technology, instructional materials and supplies, school improvement)

WILEY POST
Activity / Subaccount Book Fair / Media $ 1,500.00
Date: October 29-Nov. 1 (Media Center supplies, AR tests, books, trophies)

WILL ROGERS
Activity / Subaccount Book Fair / Media $ 1,000 in cash
Date: October 29-Nov.1 (books, accelerated reader test equipment, book clubs, $ 1,500 in books Media Center promotion)

CAPPS MIDDLE
Activity / Subaccount Donating to hear OU and OSU Fight Songs / Leadership $250.00
(Cancer Fund)

COOPER MIDDLE
Activity / Subaccount Johnnie Carino’s Dinner Night (instrumental music $ 2,000.00
Date: November 13 at Cooper, Capps, and PC High) / Band (supplies, repair, music, general operating costs)

PC WEST
Activity / Subaccount Dance Concert with Velocity Dance Center / Drama $ 1,500.00
Date: May 17, 2008 (supplies, play production expenses)

g. Overnight Travel Requests.

h. Out of State Trips.

1. Putnam City North orchestra students to San Antonio, Texas, March 27-30, 2008.

2. Putnam City North band students to Manhattan, Kansas October 19-21, 2007.

i. Retirements and resignations as listed on Attachment A.

ITEM #5 - Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

Jerry Cramer made a motion to approve employment of new personnel as listed on Attachment A. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM #6 - Consideration of and vote on motion to approve purchase order numbers 805517705, 805522705, 805768510, and 805805705 to triangle a & e.

Sue Sullivan made a motion to approve purchase order numbers 805517705, 805522705, 805768510, and 805805705 to Triangle A & E. Melinda Bookout seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, abstain; Jenison, aye.

ITEM #7 - Consideration of and vote on motion to grant an easement to o.g. & e. Electric Services at putnam city west high school.

Sue Sullivan made a motion to grant an easement to O.G. & E. Electric Services at Putnam City West High School. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

Installation of underground facilities at Putnam City West has been requested by Putnam City School District. In order for O.G. & E. to facilitate this project, the district must grant an easement.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO grant an easement to o.g. & E. electric services at overholser elementary.

Gail LoPresto made a motion to grant an easement to O.G. & E. Electric Servies at Overholser Elementary. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

Installation of underground facilities at Overholser Elementary has been requested by Putnam City School District. In order for O.G. & E. to facilitate this project, the district must grant an easement.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR EDUCATION SERVICES WITH JUSTIN’S LIGHTHOUSE AND LEADERSHIP ACADEMY.

jerry Cramer made a motion to approve the contract for Education Services with Justin’s Lighthouse and Leadership Academy. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM # 10 – consideration of and vote on motion to approve change order #3 submitted by doan construction for the putnam city professional development center and child nutrition offices at the putnam city center. ($3,268 from 21-277)

Sue Sullivan made a motion to approve change order #3 submitted by Doan Construction for the Putnam City Professional Development Center and Child Nutrition offices at the Putnam City Center. Melinda Bookout seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

The change order will allow the contractor to remove the temporary wiring to the exterior parking lot lights and replace with permanent wiring and conduit at the Putnam City Center.

ITEM #11 – SUPERINTENDENT’S REPORT.

· Congratulations to assistant principal at Putnam City West High School, Melanie Pealor. Melanie will be recognized as a state winner at the National Association of Secondary School Principals Convention in February and receive a plaque and recognition at the Cooperative Council for Oklahoma School Administration in June.

· Great job to the cast and crew of Putnam City North's one-act play, Necessary Targets, for placing second at regional one-act play competition. The crew received the first place technical award for set, costumes, lights, sound and make-up, and students Tabor Bien and Tyler Wood were two of just 10 students named to the All-Regional Cast.

· Congratulations to Rachel Curl, 3rd Grader from Tulakes Elementary School, for winning Third Place at the Oklahoma State Fair Spelling Bee. She competed against 4th graders since she was the only 3rd Grader from all of Oklahoma present for the competition. We are proud of her.

· Putnam City Students Recognized as AP Scholars

o Eighty-two students from Putnam City high schools earned the designation of AP Scholar from the College Board in recognition of their exceptional achievement on college-level Advanced Placement Program (AP) Exams taken last spring.

o Just 18 percent of about 1.4 million high school students in more than 16,000 secondary schools worldwide who took AP exams performed at a sufficiently high level to merit recognition as an AP Scholar.

o The number of district students to receive the recognition is increasing year by year. In 2006, 71 district students were designated as AP Scholars. In 2005, 60 district students were recognized as AP scholars, while in 2004 just 46 district students were so honored.

ITEM #12 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in his Superintendent’s Report. She said it was impressive seeing all of the teachers present tonight. Mrs. Sullivan said she appreciates all the hard work that teachers and administrators are doing to improve test scores. She welcomed a boy scout to the Board Meeting.

Jerry Cramer thanked and commended April Grace for her inspirational message. He congratulated the teachers calling them a testament to our district.

Melinda Bookout thanked administrators for recognizing teachers and said they very much deserved recognition for their hard work in bringing test scores up. She congratulated Melanie Pealor on the grants she has received.

Gail LoPresto congratulated Melani Pealor on receiving State Assistant Principal of the Year. She also congratulated the 100% teachers for their work in bringing test scores up. Mrs. LoPresto said she was glad to see Putnam City art teachers participating in the Oklahoma Centennial Parade.

Julie Jenison congratulated teachers. She also said she enjoyed attending the Hefner drama.

ITEM #13 – Consideration of and vote on motion FOR NEW BUSINESS.

There was no new business.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion to adjourn at 6:30 p.m. Melinda Bookout seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.