Putnam City Board of Education Meeting Minutes
July 2007

BOARD OF EDUCATION REGULAR  MEETING
Monday, July 9, 2007

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 9, 2007 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 6, 2007 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Gail LoPresto, vice-president; Sue Sullivan, Jerry Cramer, and Melinda Bookout, members; Superintendent Dr. Jim Capps; Debbie Baldwin, clerk; and others.

ITEM #1 - Inspirational Message, Moment of Silence, and Pledge of Allegiance – jason simeroth.

Jason Simeroth, led in the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM  #2 – presentation by mona gardner.

Mona Gardner’s presentation was postponed due to a hand injury.

ITEM  #3 – public participation.

There was no public participation.

ITEM  #4 - Consent Agenda: All of the following items, which concern reports and items of a routinE nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The CONSENT CONSISTS of the discussion, consideration, and approval of the following items:

Sue Sullivan made a motion to approve the consent agenda as presented. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting June 28, 2007

b. Financial report and bimonthly bills for purchase order numbers 800001093 through 801432088 inclusive for time period from July 2, 2007 inclusive for the 2007-2008 school year.

c. Renewal of contract with the City of Oklahoma City for school crossing guards for the 2007-2008 school year. (Maximum - $14,850.00)

d. Contract with the Oklahoma Arts Council to receive funding.

e. Secondary Fund-raisers.

Secondary Fundraisers
July 9, 2007
COOPER MIDDLE SCHOOL
Activity/Subaccount
Cookie Dough / Music Department
$10,000.00
Date: August
(Transportation, entry fees, clinicians, Supplemental materials, Spring trip)

PUTNAM CITY ACADEMY
Activity / Subaccount
Art designed by students / General
$ 200.00
Date: August
(Art supplies)

f. Overnight travel requests as submitted under separate cover.

g. Retirements and resignations as listed on Attachment A.

ITEM #5 - Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

Gail LoPresto made a motion to approve employment of new personnel as listed on Attachment A. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM  #6 - Consideration of and vote on motion for recommendation of employment of support personnel for 2007-2008 as listed on Attachment B.

Gail LoPresto made a motion to approve the recommendation of employment of support personnel for 2007-2008 as listed on Attachment B with the addition of Mike Harvey who was left off the list. Melinda Bookout seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM #7 - Consideration of and vote on motion for approval of a contract with the bureau of professional security to provide six (6) security officers. ($111,300 – building fund)

Jerry Cramer made a motion to approve a contract with the Bureau of Professional Security to provide six (6) security officers. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

Three security officers will be assigned to work primarily in parking lots of the three high schools. Security officers will handle situations such as unauthorized visitors driving on school grounds and clearing students who are leaving the building. Three other security officers will be assigned to middle schools that requested additional security throughout the school day. All middle schools will receive increased security from Putnam City Campus Police officers before the school day starts, during student lunch periods, and after school.

ITEM  # 8 - Consideration of and vote on motion to approve literacy reference center and novelist online subscription package. ($11,495 – 08-11-077)

Gail LoPresto made a motion to approve Literacy Reference Center and NoveList Online Subscription Package. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

The reference center will give district secondary students unlimited local and remote access to a large group of expansive literary resources. NoveList Online is a reader’s advisory service that will allow all district students to locate new fiction books based on books they have read or topics in which they are interested. Using this online package will increase opportunities for extensive research in the field of literature, provide reading guidance for students and give curriculum support to teachers.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EMPLOYERS UNITY, INC. FOR ASSISTANCE IN MONITORING OUR WORKERS’ COMPENSATION PROGRAM FOR FISCAL YEAR 2007-2008.

Melinda Bookout made a motion to approve the contract with Employers Unity, Inc. for assistance in monitoring workers’ compensation program for Fiscal Year 2007-2008. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

The contract with Employers Unity Incorporated will assist in monitoring the district’s workers’ compensation program for the 2007-2008 school year. Employers Unity will conduct four annual safety seminars, analyze loss claims, provide safety training materials and help insure that workers’ compensation cases are managed in the best interest of both injured employees and the district. The $13,300 cost of the contract will be covered by the district’s building fund.

ITEM #10 – superintendent’s report.

· At the June 28th board meeting, Melinda Bookout requested additional information on The GRADE (Group Reading Assessment and Diagnostic evaluation) and the purchase of the Plugged-in to Reading program. Both were approved at the June 28th board meeting.

Dr. Jason Simeroth, Student Achievement and Assessment Director, was available to answer any questions. He said The GRADE program was used for students needing help in reading in the 4th through 8th grades. Plugged-in to Reading resources will be used for middle school students needing help with reading.

· Recently, a group of administrators attended the conference "Capturing Kids’ Hearts".

Assistant Superintendent of Secondary Education, Dr. Melani Mouse, and principals Christie Baker and Lee Ann Teasley reported on information they received by attending the conference.

ITEM #11 – board comments.

Sue Sullivan said she was sorry to hear that Tim Perdue was resigning as Assistant Principal at Putnam City High School. She said he has been an asset and has done an incredible job. She thanked Dr. Mouse, Christie Baker, and Lee Ann Teasley for their report on the "Capturing Kids’ Hearts" conference. She also thanked Dr. Jason Simeroth for the information he shared on The GRADE and the Plugged-in to Reading program. Mrs. Sullivan asked to be provided information gained on teachers’ and administrators’ visit to Adlai Stevenson High School in April, 2006.

Melinda Bookout thanked Dr. Simeroth, Dr. Mouse, Christie Baker, and Lee Ann Teasley for the information they shared.

Gail LoPresto said she was sorry Cathy Douglas was resigning and said the school will feel the loss of the outstanding teacher. She said she appreciated the reports, as well.

ITEM #12 - Consideration of and vote on motion to enter into executive session to discuss the superintendent’s evaluation and employment/appointment of an assistant principal at putnam city high school, pursuant to 25 O.S. § 307 (B)(1) and 25 O.S. § 307 (B)(7) and confidential communications with the district’s attorney regarding pending litigation pursuant to 25 O.S. § 307 (B)(4).

Sue Sullivan made a motion at 5:50 p.m. to enter into executive session to discuss the Superintendent’s evaluation and employment/appointment of an assistant principal at Putnam City High School, pursuant to 25 O.S. § 307 (B)(1) and 25 O.S. § 307 (B)(7) and confidential communications with the district’s attorney regarding pending litigation pursuant to 25 O.S. § 307 (B)(4). Melinda Bookout seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Melinda Bookout made a motion at 8:22 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board President Julie Jenison; Vice President Gail LoPresto; and members Melinda Bookout, Sue Sullivan, and Jerry Cramer; Superintendent Dr. Jim Capps; Assistant Superintendent Dr. Melani Mouse; Associate Superintendent Dr. Ann Millerborg; and Laura Holmes, attorney, met in executive session for the purpose of discussing the Superintendent’s evaluation and employment/appointment of an assistant principal at Putnam City High School, pursuant to 25 O.S. § 307 (B)(1) and (B)(7), and confidential communications with the District’s attorney regarding pending litigation pursuant to 25 O.S. § 307 (B)(4).

No action was taken.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO EMPLOY/APPOINT AN ASSISTANT PRINCIPAL AT PUTNAM CITY HIGH SCHOOL.

Dr. Capps announced that the administration recommends Jarel Miles be appointed assistant principal at Putnam City High School. Sue Sullivan made a motion to approve appointment of Jarel Miles as assistant principal at Putnam City High School. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Gail LoPresto made a motion at 8:25 p.m. to adjourn the meeting. Melinda Bookout seconded the motion. Vote: Sullivan, aye; Cramer, aye; Bookout, aye; LoPresto, aye; Jenison, aye



BOARD OF EDUCATION REGULAR  MEETING
Monday, July 23, 2007


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 23, 2007 at 5:00 p.m. in the Board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 20, 2007 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Gail LoPresto, vice-president; Sue Sullivan, and Jerry Cramer, members; Superintendent Dr. Jim Capps; Debbie Baldwin, clerk; and others. Melinda Bookout was absent.

ITEM #1 - Inspirational Message, Moment of Silence, and Pledge of Allegiance – jason simeroth.

Steve Myers, Executive Director of Finance, led in the Inspirational Message, Moment of Silence, and Pledge of Allegiance.

ITEM  #2 – presentation by mona gardner.

Mona Gardner’s presentation was postponed.

ITEM #3 – PRESENTATION BY BETTIE ESTES-RICKNER.

Bettie Estes-Rickner, Terri Pelley, John McGrath, and Beth Manning demonstrated new technology to be used in our schools this school year. Terri Pelley demonstrated the new Smart Board available for classroom instruction. John McGrath presented information on the new Destiny educational reading program. Beth Manning talked about School Messenger and ParentConnect (which allows parents to view their student’s school records online). Bettie Estes-Rickner told the board that teachers and employees at our schools may phone any other teacher or employee in the district by dialing their 4-digit extention.

ITEM #4 – public participation.

There was no public participation.

ITEM  #5 - Consent Agenda: All of the following items, which concern reports and items of a routinE nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The CONSENT CONSISTS of the discussion, consideration, and approval of the following items:

Sue Sullivan made a motion to approve the consent agenda as presented. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting July 9, 2007

b. Financial report and bimonthly bills for purchase order numbers 800001093 through 805995093 inclusive for time period from July 2 – 17, 2007 inclusive for the 2007-2008 school year.

c. Declaration of obsolete and/or surplus items.

d. Renewal of contract with Harli Reeves, School Psychologist/Independent Contractor.

e. Renewal of Educational Development and Instructional Team (EDIT) proposal and contract for 2007-2008. ($69,375.00 from Title IIA)

f. Secondary contract with National Cowboy and Western Heritage Museum for the Putnam City North 2008 prom.

g. Secondary Fund-raisers.

CAPPS MIDDLE SCHOOL
Activity / Subaccount
Cookie Dough / Band
$2,500.00
Date: September
(Transportation, music, repair, contest fees, summer scholarships)

h. Retirements and resignations as listed on Attachment A.

ITEM #6 - Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

Gail LoPresto made a motion to approve employment of new personnel as listed on Attachment A. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

ITEM #7 - Consideration of and vote on motion for recommendation to appoint nancy ellis as district assistant treasurer for the 2007-2008 school year.

Gail LoPresto made a motion to appoint Nancy Ellis as district assistant treasurer for the 2007-2008 school year. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

ITEM #8 - Consideration of and vote on motion to approve the lowest responsible bid for the partial demolition of structures to make room for the new central elementary school. ($250,733 from 32-179)

Jerry Cramer made a motion to approve the bid of $250,733 from M & M Wrecking, Inc. for the partial demolition of structures to make room for the new Central Elementary School. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

The 2007 Bond issue allowed for the replacement of Central Elementary. The demolition of structures includes the old cafeteria, the Student Services building, and the East wing of Central Elementary.

ITEM # 9 - Consideration of and vote on motion to approve the lowest responsible bid for the renovation of putnam city high school auditorium back stage. ($2,371,777 from 24-172)

Sue Sullivan made a motion to approve the bid and alternate #2 from Pillar Contracting, Inc. in the amount of $2,371,777 for the Putnam City High School auditorium back stage renovation. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE LIGHTING TOWER LEASE WITH VISTA PCS, LLC. ($12,000)

Sue Sullivan made a motion to approve the lighting tower lease with Vista PCS, LLC. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

The initial lease agreement would be for a period of 5 years.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBERS 2, 3, AND 4 FOR THE Science Lab Renovations Project. ($19,757 from 39-256)

Gail LoPresto made a motion to approve Change Order numbers 2, 3, and 4 submitted by Homco Construction Company for the Science Lab Renovations Project. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

Change order number 2 will allow for additional finish work to cabinetry needed in labs. Change order number 3 will allow for the extension of the gas piping in the labs. Change order number 4 will allow for rewiring and the replacement of breakers and receptacles different from the base bid.

ITEM #12 – superintendent’s report.

· Congratulations to Putnam City North juniors, Sara Whittington and Allie White, for winning second place in the nation in their division at the National Family, Career and Community Leaders of America Convention in Anaheim, CA.

· Janet Shelley will be the new administrative intern at Western Oaks Middle School, and Matt Flinton will be at Hefner Middle School as an administrative intern.

ITEM #13 – board comments.

Sue Sullivan thanked Dr. Capps for his report. She said she appreciated the chance to visit Windsor Hills Elementary to learn more about the summer MPACT program and see Lieutenant Governor, Jari Askins, visit with students. She thanked Steve Myers for the information on financial planning he talked about in the inspirational message. Mrs. Sullivan said she was so impressed with all the technology improvements, and she thanked Bettie Estes-Rickner and her department for the reports.

Jerry Cramer thanked the Technology Department for their presentation. He praised the district’s Buildings and Grounds and Maintenance departments for their hard work.

Gail LoPresto said it is amazing to see the amount of construction going on in the district this summer. She said the Technology presentation was very impressive.

Julie Jenison welcomed Janet Shelley and Matt Flinton to their new roles as administrative interns. She thanked the Technology Department for their presentation. Mrs. Jenison also thanked Steve Myers for his comments on financial planning.

ITEM #14 - Consideration of and vote on motion FOR NEW BUSINESS.

There was no new business.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 6:25 p.m. to adjourn the meeting. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye.