The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 6, 2006 at 6:00 p.m. in the Board Room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 3, 2006 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Sue Sullivan, president; Melinda Johnson, vice president; Julie Jenison, Jerry Cramer, and Gail LoPresto, members; Superintendent Dr. Jim Capps; Debbra Baldwin, clerk, and others.
ITEM #1 – INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – DR JAMES ROSE.
Dr. James Rose, Assistant Director of Special Services, gave the Inspirational Message, Moment of Silence, and Pledge of Allegiance.
ITEM #2 – PUBLIC PARTICIPATION.
There was no public participation.
ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
Melinda Johnson made a motion to approve the consent agenda. Julie Jenison seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
a. Minutes for regular board meeting January 23, 2006.
b. Financial report and bimonthly bills for purchase order numbers 60564741 through 618208090 for January 18 – 31, 2006 for the 2005-2006 school year.
c. Declaration of obsolete and/or surplus items.
d. School Activity Fund Transfer list for Putnam City North and Putnam City West.
e. School Activity Fund Subaccount Requests for Putnam City North.
f. Elementary and Secondary Fund-raisers.
PUTNAM CITY ELEMENTARY & SECONDARY
FUND-RAISERS - JANUARY / FEBRUARY
Board of Education Meeting
February 6, 2006
CORONADO
Activity / Subaccount Math Fact CD Sales / General $ 200.00
Date: Feb. 15 - Ongoing (misc. supplies & school expenses)
ROLLINGWOOD
Activity / Subaccount Loose coin drive / Cancer Research $ 4,000.00
Date: February (cancer fund and expenses for jogathon)
CENTRAL MIDDLE
Activity / Subaccount Sell CMS Wear (hoodies, t-shirts & drawstring $ 200.00
Date: Feb.- March bags / General (teacher and student, refreshments, gifts, incentives as needed)
Activity / Subaccount Students donate money for cancer / Cancer $ 2,000.00
Date: March 2-9 (cancer fund)
g. Overnight travel requests as submitted under separate cover.
h. Out-of-state trips:
1. Putnam City West Pom Squad to Anaheim, California to attend American Championships National Championships February 16 – 20, 2006.
2. Putnam City North Varsity and Junior Varsity Baseball teams to Phoenix, Arizona March 12-17, 2006.
3. Putnam City West band students to Kansas City, Missouri May 12-13, 2006.
i. Retirements and resignations as listed on Attachment A.
ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve employment of new personnel as listed on Attachment A. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
ITEM #5 – CONSIDERATION OF AND VOTE ON APPROVAL TO SUBMIT PROPOSAL FOR THE REPLACEMENT OF FOUR E-MAIL SERVERS FOR E-RATE APPROVAL.
Julie Jenison made a motion on approval to submit proposal for the replacement of four e-mail servers for e-rate approval. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
The board’s approval allows only for application for e-rate reimbursement. At a future meeting, the board will consider purchase of the servers. The four email servers currently used by the district, which hold a total of 100 gigabytes of information, were installed in 1998. To accommodate the increasing volume of email, the district wishes to replace the old machines with new servers with greater storage capacity.
The e-rate is the discount that schools may receive for the acquisition of telecommunication services as a result of the Telecommunications Act of 1996. The level of discount is based upon the district’s level of eligibility in the federal free and reduced lunch program.
ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 6 FOR RESURFACING THE PARKING LOT AT HEFNER MIDDLE SCHOOL. ($48,901.00 FROM 2003 BOND 37-184)
Melinda Johnson made a motion to approve Change Order Number 6 for resurfacing the parking lot at Hefner Middle School. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
This change order is needed to resurface the north side parking lot at Hefner Middle School. During the removal of the T-building classrooms, there was continued traffic of heavy equipment consequently causing irreparable damage. Now the entire front drive and north parking lot will be in good shape for years to come.
ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW BID SUBMITTED BY RON MOORE COMPANY FOR WINDOW AND DOOR REPLACEMENT AT PUTNAM CITY WEST, CAPPS MIDDLE SCHOOL, CORONADO ELEMENTARY, AND LAKE PARK ELEMENTARY. ($1,320,460.00 FROM 2003 BOND 38-286)
Gail LoPresto made a motion to approve the low bid submitted by Ron Moore Company for window and door replacement at Putnam City West, Capps Middle School, Coronado Elementary, and Lake Park Elementary. Melinda Johnson seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
ITEM #8 – CONSIDERATION OF AND VOTE ON CHANGE ORDER NUMBER 6 FOR THE PUTNAM CITY CENTER AUXILIARY SERVICES PROJECT. ($414.00 FROM 2003 BOND 37-277)
Julie Jenison made a motion to approve Change Order Number 6 for the Putnam City Center Auxiliary Services Project. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
This change order will provide the installation of two additional horn strobes as required by the fire marshal.
ITEM #9 – SUPERINTENDENT’S REPORT.
· James L. Dennis has two 5th grade teams competing in the Knowledge Master Open Academic Competition. For the January competition, the teams placed 1st and 3rd in the state. Marcia Pool is their sponsor.
· Javon Fuller has been selected to be printed on the Oklahoma Youth Arts Poster. Javon is a PC Academy Senior.
· The Harvest Hills Harmony Hawks will perform the national anthem at the Oklahoma City Blazers’ game on Tuesday, February 7.
· Congratulations to Overholser Elementary School and James L. Dennis Elementary School for being named Great Expectations Transitional Schools.
ITEM #10 – COMMENTS BY BOARD MEMBERS.
Jerry Cramer thanked Dr. James Rose for his inspirational message about the need for hope in education. He also thanked Putnam City’s Association of Classroom Teachers for the opportunity to meet with legislators at their recent legislative reception.
Julie Jenison thanked Central Elementary School Principal Sherri Brown and Administrative Intern Jason Hasty for inviting her to be part of the school’s annual Camp Readalot.
Sue Sullivan thanked several boy scouts who were in attendance working on merit badges. She also urged eligible voters to be sure to vote in the upcoming board election for board office No. 1.
ITEM #11 - CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Melinda Johnson made a motion at 6:14 p.m. to adjourn the meeting. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, February 20, 2006 at 6:00 p.m. in the Board Room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, February 16, 2006 at 4:30 p.m. in accordance with 25 O.S. § 311.
Members present: Sue Sullivan, president; Melinda Johnson, vice president; Julie Jenison, Jerry Cramer, and Gail LoPresto, members; Superintendent Dr. Jim Capps; Debbra Baldwin, clerk, and others.
ITEM #1 – INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – WES PHILLIPS.
As a result of school being cancelled Monday, February 20th due to snow and ice, Wes Phillips was not present to lead in the Moment of Silence, Inspirational Message, and Pledge. Board President Sue Sullivan led in the Moment of Silence and then in the Pledge of Allegiance.
ITEM #2 – PERFORMANCE BY WINDSOR HILLS ELEMENTARY PERCUSSION GROUP.
Due to snow and ice, Windsor Hills Elementary percussion group did not perform.
ITEM #3 – OATH OF OFFICE FOR JULIE JENISON FOR NEW TERM ON THE PUTNAM CITY BOARD OF EDUCATION.
Debbra Baldwin, Clerk of the Board of Education, administered the Oath of Office to Julie Jenison who is beginning her second term on the Putnam City Schools Board of Education. She was first elected to the board in 2001. Mrs. Jenison’s new term expires in 2011.
ITEM #4 – ORGANIZATION OF BOARD OF EDUCATION FOR 2006: ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK, AND ENCUMBRANCE CLERK.
Sue Sullivan called for nominations for president. Jerry Cramer nominated Gail LoPresto. Julie Jenison seconded the motion. There were no other nominations. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.
Gail LoPresto called for nominations for vice-president. Melinda Johnson nominated Sue Sullivan. Julie Jenison seconded the motion. There were no other nominations. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye, LoPresto, aye.
Nominations were called for Clerk of the Board. Sue Sullivan nominated Debbie Baldwin to serve as Board/Minutes Clerk. Melinda Johnson seconded the motion. There were no other nominations. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye, LoPresto; aye.
Nominations were called for Deputy Clerk. Sue Sullivan nominated Carolyn Shirley to serve as Deputy Clerk. Melinda Johnson seconded the motion. There were no other nominations. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, aye.
Nominations were called for Encumbrance Clerk. Sue Sullivan nominated Ruthie Hall to serve as Encumbrance Clerk. Melinda Johnson seconded the motion. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, aye.
ITEM #5 – PRESENTATION BY FRANCIS TUTTLE TECHNOLOGY CENTER.
The presentation by Francis Tuttle Technology Center was postponed.
ITEM #6 - PUBLIC PARTICIPATION.
There was no public participation.
ITEM #7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:
Julie Jenison made a motion to approve the consent agenda. Sue Sullivan seconded the motion. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, aye.
a. Minutes for regular board meeting February 6, 2006.
b. Financial report and bimonthly bills for purchase order numbers 608607062 through 619067125 for February 1 – 14, 2006 with the exception of purchase order number 618795708 for Triangle A & E.
c. School Activity Fund Transfer list including Windsor Hills Elementary, Mayfield Middle School, and Putnam City North.
d. Elementary and Secondary Fund-raisers.
PUTNAM CITY ELEMENTARY & SECONDARY FUND-RAISERS - JANUARY / FEBRUARY
Board of Education Meeting
February 20, 2006
DOWNS
Activity / Subaccount Sell chocolate bunnies / General $ 300.00
Date: March 6-24 (Camp Classen expenses)
LAKE PARK
Activity / Subaccount Concessions for Skating Party / General $ 200.00
Date: March 7 (Camp Classen expenses)
WILL ROGERS
Activity / Subaccount Sell St. Patrick’s candygrams / General $ 100.00
Date: March 1-3 (cancer fund)
Activity / Subaccount Bake Sale / General $ 300.00
Date: March (1st grade projects)
CAPPS MIDDLE
Activity / Subaccount Sell cookie dough / Pep Club-Cheer $ 1,000.00
Date: March 29-April 12 (uniforms)
MAYFIELD MIDDLE
Activity / Subaccount Envelope stuffing / Science Club $ 4,000.00
Date: March 1-31 (Science Olympiad Team, purchase of
resources and materials)
P.C. NORTH
Activity / Subaccount Sell Concessions / Key Club $ 500.00
Date: February-March (operational expenses/convention for Key Club)
Activity / Subaccount Panera Bread Night & Silent Auction / Boosters $ 500.00
Date: March 28 (Orchestra supplies, trips, uniforms, etc.)
e. Overnight travel requests as submitted under separate cover.
f. Out-of-state trips:
1. Putnam City Silver Strings students to perform in Chicago, Illinois May 28 through June 2, 2006.
2. Putnam City North Choir students to participate in the "Music in the Parks Festival" in Branson, Missouri April 20 – 23, 2006.
3. Putnam City North boy’s soccer team to Conway, Arkansas March 31 – April 1, 2006.
4. Putnam City West baseball team to Wichita Falls, Texas March 9 – 11, 2006.
5. Putnam City North Honor Choir students to St. Louis, Missouri March 8 – 11, 2006.
6. Hefner Middle School Vocal Music students to Six Flags Over Texas, April 21, 2006.
g. Retirements and resignations as listed on Attachment A.
ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Jerry Cramer made a motion to approve employment of new personnel as listed on Attachment A. Melinda Johnson seconded the motion. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, aye.
ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUMBER 618795708 FOR TRIANGLE A & E.
Julie Jenison made a motion to approve purchase order number 618795708 for Triangle A & E. Sue Sullivan seconded the motion. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, abstain.
ITEM #10 – CONSIDERATION OF AND VOTE ON CHANGE ORDER NUMBER 1 FOR THE WINDOW AND DOOR PROJECT AT CORONADO ELEMENTARY. ($6,227 FROM 2003 BOND 38-286)
Julie Jenison made a motion to approve Change Order number 1 for the Window and Door Project at Coronado Elementary. Jerry Cramer seconded the motion. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, aye.
The 2003 Bond issue allowed for window and door replacement at four sites, Coronado Heights among them. This change order is recommended to provide a bronze anodized finish for the windows at Coronado, in lieu of a clear (aluminum) anodized finish.
ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGES TO DISTRICT POLICY, EF – ATTENDANCE.
Julie Jenison made a motion to approve changes to District Policy EF – Attendance.
Jerry Cramer seconded the motion. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, aye.
ITEM #12 – SUPERINTENDENT’S REPORT.
· Wendy Ruiz from Overholser Elementary is a finalist in BancFirst's Lincoln Essay Contest and was honored at the State Capitol on February 9, 2006.
· Congratulations to two of our teachers who have received a scholarship from the Freedoms Foundation to study at Valley Forge this summer. They are Neil Hill from Putnam City West and Margaret Purifoy from Hefner Middle School.
· Jennie Croslin recently received the University of Central Oklahoma Distinguished High School Science Teacher Award.
· Congratulations to Putnam City Academy, which has won the 2006 Oklahoma Foundation for Excellence Award in Alternative Education.
ITEM #13 – COMMENTS BY BOARD MEMBERS.
Jerry Cramer welcomed back Mike Fry who had been sick for a couple of weeks. He congratulated Julie Jenison on winning a new term on the board. Mr. Cramer thanked Sue Sullivan for serving as board president the past year. He congratulated the Academy for its recognition by the Oklahoma Foundation for Excellence.
Melinda Johnson congratulated the Academy for the recognition it received. She also congratulated Julie Jenison on winning the board election. She thanked Sue Sullivan for serving the past year as president of the Board and congratulated Gail who was voted president of the board for the 2006 year. Melinda reminded voters that they will decide in the March 7th bond election whether the millage rate will be raised. She said the district has been a good steward of public funds and has not asked for a tax increase since 1980.
Julie Jenison stressed the importance of the bond election for the district’s future. She also said she was pleased and proud to be a member of the board for another five years. She said she has the utmost respect for the Putnam City Administrators, and she feels that not one time has a decision been made that is detrimental to children. She thanked Sue Sullivan for serving as board president the past year and congratulated Gail LoPresto for being elected board president for the new term.
Sue Sullivan said it was a privilege to serve as board president. She reminded district voters of the responsibility and power they have as voters, saying just 392 voters, or two percent of eligible voters, voted in the recent board election. She also thanked district administrators for helping families and school staff by making an early decision to cancel classes due to snow and ice.
Gail LoPresto congratulated Julie and said it was good to have her back.
ITEM #16 - CONSIDERATION OF AND VOTE ON NEW BUSINESS.
There was no new business.
ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Julie Jenison made a motion at 6:30 p.m. to adjourn the meeting. Sue Sullivan seconded the motion. Vote: Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye; LoPresto, aye.