Putnam City Board of Education Meeting Minutes
July 2005


BOARD OF EDUCATION REGULAR MEETING
Tuesday, July 5, 5 p.m.

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 27, 2005 at 5:00 p.m. in the board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 1, 2005 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Sue Sullivan, president; Melinda Johnson, vice-president; Julie Jenison, member; Superintendent Dr. Jim Capps; Debbra Baldwin, clerk, and others. Jerry Cramer and Gail LoPresto were absent.

ITEM #1 – INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – BETTIE ESTES-RICKNER.

Bettie Estes-Rickner led in the Pledge of Allegiance, inspirational message, and moment of silence.

ITEM #2 – PUBLIC PARTICIPATION.

There was no public participation.

item # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Julie Jenison made a motion to approve the consent agenda as presented. Melinda Johnson seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.

a. Minutes for regular board meeting June 27, 2005.

b. Financial report and bimonthly bills for purchase orders totaling $84,840,504.30 for time period July 1, 2005 for the 2004-2005 school year.

c. School Activity Fund Transfer List including Cooper Middle School.

d. Overnight travel requests as submitted under separate cover.

e. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Melinda Johnson made a motion to approve the employment of new personnel as listed on Attachment A. Julie Jenison seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF SUPPORT PERSONNEL FOR 2005-2006 AS LISTED ON ATTACHMENT B.

Dr. Capps asked the board to remove support personnel name Cathy Martz under Apollo Elementary who has turned in her resignation.

Julie Jenison made a motion to approve recommendation of employment of support personnel for 2005-2006 as listed on Attachment B removing Cathy Martz under Apollo Elementary. Melinda Johnson seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF RIVERDEEP INTERACTIVE LEARNING LICENSES FOR WILEY POST ELEMENTARY SCHOOL (PROJECT 511, $10, 000.00 AND ACTIVITY FUND 60, $5,000.00)

Melinda Johnson made a motion to approve purchase of Riverdeep Interactive Learning licenses for Wiley Post Elementary School. Julie Jenison seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.

The Riverdeep program will provide teacher tools to research educational websites that provide authentic lessons with the use of technology. Training for teachers is also provided as a component of this purchase.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW BID SUBMITTED BY CONNELLY PAVING FOR THE PAVING PROJECTS AT COOPER MIDDLE SCHOOL AND NORTHRIDGE ELEMENTARY AND THE LOW BID SUBMITTED BY VANTAGE PAVING FOR THE PAVING PROJECT AT WILEY POST ELEMENTARY.

Julie Jenison made a motion to approve the low bid submitted by Connelly Paving for the paving projects at Cooper Middle School and Northridge Elementary and the low bid submitted by Vantage Paving for the paving project at Wiley Post Elementary. Melinda Johnson seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #8– CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE HEFNER MIDDLE SCHOOL CONSTRUCTION PROJECT. (2003 BOND 37-184, $1,667.00)

Melinda Johnson made a motion to approve Change Order Number 1 for the Hefner Middle School construction project. Julie Jenison seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.

This change order will allow the relocation of the base cabinet and sink to the office adjacent to the nurse station.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE HILLDALE ELEMENTARY CONSTRUCTION PROJECT. (200 BOND 35-292, $6,016.90)

Julie Jenison made a motion to approve Change Order Number 1 for the Hilldale Elementary construction project. Melinda Johnson seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.

This change order will allow the addition of storage closets for three classrooms being constructed in the old kitchen/cafeteria area.

ITEM #10 - SUPERINTENDENT’S REPORT.

Dr. Capps asked board members to allow time at the July 18th board meeting to adjourn to the PC Center to take a tour of the Academy and other new facilities in the building.

Due to a system wide computer network upgrade and relocation of network equipment, some facilities in the Putnam City school district will be closed Friday, July 15, 2005. Internet, email, telephones, and student records will not be accessible. The District Enrollment Office and Campus Police will remain open and fully functional during this time. The Transportation, Maintenance and Buildings and Grounds departments will remain open but not accessible by phone. All services will be restored by Monday, July 18, 2005.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked attendees for their presence at the meeting.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Melinda Johnson made a motion at 5:12 p.m. to adjourn. Julie Jenison seconded the motion. Vote: Johnson, aye; Jenison, aye; Sullivan, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, July 18, 5 p.m.

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 18, 2005 at 5:00 p.m. in the board room at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, July 14, 2005 at 4:30 p.m. in accordance with 25 O.S. § 311.

Members present: Sue Sullivan, president; Melinda Johnson, vice-president; Julie Jenison, Jerry Cramer, and Gail LoPresto, members; Superintendent Dr. Jim Capps; Debbra Baldwin, clerk, and others.

ITEM #1 – INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – DR. DON WENTROTH.

Dr. Don Wentroth, Principal at Putnam City High School led in the Pledge of Allegiance, inspirational message, and moment of silence.

ITEM #2 – PRESENTATION ON THE PUTNAM CITY HIGH SCHOOL FRESHMAN ACADEMY – DR. DON WENTROTH, PRINCIPAL OF PUTNAM CITY HIGH SCHOOL.

Dr. Don Wentroth gave a presentation on the Putnam City High School Freshman Academy. This program was developed for 9th grade students who are at high risk for failure. Strong, experienced teachers work with them, and all PASS skills are taught. The teacher/student ratio is 1:22. Ninth graders compared to same class as 8th graders improved their GPA 1.54 to 2.46. Discipline improved with this program as well.

Dr. Wentroth, Teri Voss, Marie Howard, and Diana DeSpain presented information on the Freshman Academy at the High Schools That Work Conference in Nashville, Tennessee July 12 – 16, 2005.

ITEM #3 – PUBLIC PARTICIPATION.

There was no public participation.

item # 4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Julie Jenison made a motion to approve the consent agenda as presented. Melinda Johnson seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.

a. Minutes for regular board meeting July 8, 2005.

b. Financial report and bimonthly bills for purchase orders totaling $90,677,790.87 for the 2005-2006 school year.

c. Annual renewal of Novell School License Agreement. ($91,660.00, 06-11-04)

d. Renewal of Project HOPE Joint Program Agreement for the 2005-2006 fiscal year.

e. Renewal agreement with BMI Systems for the 2005-2006 fiscal year. ($31,217.64, General Fund 06-11-010)

f. Renewal of Follett Software Company Support Agreement. ($9,847.50, General Fund 06-11-077)

g. Overnight travel requests as submitted under separate cover.

h. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the employment of new personnel as listed on Attachment A. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON APPROVAL OF DISCOVERY EDUCATION/UNITEDSTREAMING SUBSCRIPTION AGREEMENT. ($6,015.00, GENERAL FUND 06-11-077)

Gail LoPresto made a motion to approve Discovery Education/Unitedstreaming Subscription Agreement. Julie Jenison seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION ON APPROVAL OF MAGILLONLITERATURE PLUS AND NOVELIST ONLINE SUBSCRIPTION PACKAGE. ($6,495.00, GENERAL FUND 06-11-077)

Julie Jenison made a motion to approve MagillOnLiterature Plus and NoveList Online Subscription Package. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF DISTRICT CONTRACT WITH THE PUTNAM CITY PUBLIC SCHOOLS FOUNDATION FOR THE 2005-2006 SCHOOL YEAR.

Gail LoPresto made a motion to approve renewal of district contract with the Putnam City Public Schools Foundation for the 2005-2006 school year. Melinda Johnson seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #9 – SUPERINTENDENT’S REPORT.

Beth Gollob of the Daily Oklahoman is accepting another position with The Oklahoman, and her replacement for Putnam City District reporting has not been named yet.

ITEM #10 – COMMENTS BY BOARD MEMBERS.

Jerry Cramer said he attended the High Schools That Work Conference in Nashville, Tennessee last week. He said he appreciated the opportunity to attend. He had a great time and learned a lot. He said Dr. Wentroth’s presentation was one of the best that he has attended.

Melinda Johnson thanked district technology staff for their help in facilitating the first "paperless board meeting."

Sue Sullivan also thanked technology for their assistance with the tablet PC’s in getting ready for the paperless board agenda instead of the paper agenda packets.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN AND RECONVENE AT THE PUTNAM CITY CENTER FOR THE PURPOSE OF TOURING THE NEW FACILITIES INCLUDING THE NEW AREA FOR THE PUTNAM CITY ACADEMY.

Julie Jenison made a motion At 5:35 P.M. to adjourn and reconvene at the Putnam City Center for the purpose of touring the new facilities including the new area for the Putnam City Academy. Melinda Johnson seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO RECONVENE.

Melinda Johnson made a motion at 5:55 p.m. to reconvene the meeting at the Putnam City Center. Julie Jenison seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.

ITEM #14 –TOUR THE PC CENTER AND POSSIBLE DISCUSSION OF PROGRAMS CONDUCTED.

Dr. Jim Capps took the board members and others on a tour of the PC Center. The Putnam City Academy will open their new offices in the PC Center in August.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Julie Jenison made a motion at 6:40 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: LoPresto, aye; Cramer, aye; Johnson, aye; Jenison, aye; Sullivan, aye.