Putnam City Board of Education Meeting Minutes
March 2004


BOARD OF EDUCATION REGULAR MEETING
Monday, March 1, 2004

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 1, 2004 at

6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 27, 2004 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, and Gail LoPresto members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. ANN CAINE.

Dr. Ann Caine, principal at Harvest Hills Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS – BARBARA GABEL.

Fine Arts Coordinator Barbara Gabel introduced Putnam City Academy Art specialist Donna Kirkevold. Donna Kirkevold read in full a proclamation declaring March Youth Arts Month. Barbara Gabel asked the Board to approve the proclamation. Melinda Johnson made a motion to approve the proclamation declaring March Youth Arts Month. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye. Two district students were recognized at the Board meeting. Myesha Malone, a student at Overholser Elementary School, won the state’s annual Youth Arts Month Flag Competition. Desiray Holland, a Windsor Hills Elementary School student, is donating her painting for display at the administration building.

ITEM #3 – OATH OF OFFICE CEREMONY FOR NEWLY-ELECTED SCHOOL BOARD MEMBER, JERRY CRAMER.

Andrea Nowlin, clerk of the Board of Education, administered the Oath of Office to newly-elected board member, Jerry Cramer. Jerry Cramer won the February 24 board election for Office #4. The term of the office expires in 2009. Jerry Cramer retired from the Putnam City School District in 2001 with 27 years of service as a teacher and administrator.

ITEM #4 – ORGANIZATION OF BOARD OF EDUCATION FOR 2004: ELECTION OF PRESIDENT, VICE-PRESIDENT, CLERK OF THE BOARD, DEPUTY CLERK, AND ENCUMBRANCE CLERK.

At this time Julie Jenison thanked fellow Board members and the administrative staff for their help during her term as president. She said it has been an interesting and rewarding year.

Julie Jenison called for the nomination for president. Sue Sullivan made a motion to elect Melinda Johnson president. Gail LoPresto seconded the motion. There were no other nominations. Sullivan, aye; Johnson, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

Upon election Melinda Johnson assumed the duties of president.

Melinda Johnson called for nominations for vice-president. Sue Sullivan nominated Julie Jenison to serve as vice-president. Gail LoPresto seconded the motion. There were no other nominations. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye.

Nominations were called for Clerk of the Board. Sue Sullivan nominated Andrea (Andy) Nowlin to serve as Board/Minutes Clerk. Gail LoPresto seconded the motion. There were no other nominations. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye.

Nominations were called for Deputy Clerk. Sue Sullivan nominated Debbie Baldwin to serve as Deputy Clerk. Gail LoPresto seconded the motion. There were no other nominations. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye.

Nominations were called for Encumbrance Clerk. Sue Sullivan nominated Ruthie Hall to serve as Encumbrance Clerk. Jerry Cramer seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye.

ITEM #5 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Dr. Capps said there are additional items that need to be added to the consent agenda. There is an out-of-state trip for the Putnam City Silver Strings’ to the American String Teacher Association Convention in Dallas, Texas, on March 11 – 15, 2004, and 13 overnight travel requests for Central Intermediate School staff to Davis, Oklahoma on March 30 – April 1, 2004. Julie Jenison made a motion to approve the consent agenda as presented including the additional out-of-state trip and the additional overnight travel requests. Sue Sullivan seconded the motion. Discussion followed. Gail LoPresto explained that she would be voting nay because a school board member has made an overnight travel request that is included in the consent agenda. Vote: Sullivan, aye; Cramer, aye; LoPresto, nay; Jenison, aye; Johnson, aye.

a. Minutes for regular board meeting February 16, 2004.

b. Financial report and bimonthly bills for purchase order numbers 200405260 to 200405730 inclusive for time period from February 10, 2004 to February 24, 2004 for the 2003-2004 school year.

c. School Activity Fund Transfer List including Lake Park Elementary School and Putnam City West High School.

d. School Activity Fund-raisers including Overholser Elementary School, candy ($10,000.00); Tulakes Elementary School, chocolate bunny sale ($1,000.00); Western Oaks Elementary School, group and individual pictures ($1,000.00); Will Rogers Elementary School, McTeacher’s Night ($1,000.00); Windsor Hills Elementary School, water bottle sale ($2,000.00); Central Middle School, Cancer Drive ($300.00); Mayfield Middle School, chocolate sale ($1,000.00); Putnam City West High School, car wash ($3,000.00), Cancer Drive, ($12,000.00), Senior vs. faculty basketball game ($1,000.00).

e. Contract for Service Provider to present two (2) 6-hour workshops for middle and high school teachers on August 3 – 4, 2004.

f. Declaration of obsolete and/or surplus items.

g. Overnight travel requests as submitted under separate cover.

h. Out-of-state trips:

1. Putnam City High School 2004 Treasure Chest staff to Winston-Salem, North Carolina to proof pages of the 2003-2004 yearbook on March 31 – April 3, 2004.

2. Putnam City North DECA state contest winners to the International DECA Career Development Conference in Nashville, Tennessee on April 30 – May 5, 2004.

i. Retirements and resignations as listed on Attachment A.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.Gail LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Julie Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION OF BOARD POLICY BN – INTERNET ACCESS, INTERNET SAFETY, AND USE OF ELECTRONIC RESOURCES.

Gail LoPresto made a motion to approve revision of Board Policy BN – Internet Access, Internet Safety, and Use of Electronic Resources. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye. District policy is being revised to clarify the use of district email when school personnel communicate electronically with legislators concerning educational issues. It is important to provide information on how proposed legislation would impact schools and students. The policy revision clarifies prohibited uses of the internet.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FY 2003-2004 GENERAL FUND BUDGET REVISION.

Gail LoPresto made a motion to approve FY 2003-2004 General Fund budget revision. Julie Jenison seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye. The initial FY 2003-2004 Budget Guide was approved on November 3, 2003. That budget was constructed in anticipation of a severe General Fund revenue shortfall. As the fiscal year progressed, the shortfall appeared much less likely. During the fall it became necessary to add back certain teaching and support positions, which had been left vacant when the budget was originally prepared. Additionally, in December 2003 the Board approved a pay increase for all certified and support staff, which became effective with the January 2004 payroll. This revision will adjust the budget guide to incorporate these changes into the General Fund Budget.

It should also be noted the projection for General Fund revenue has increased $1,659,785.00 since the district received the initial state allocations in July 2003. Of this amount $814,376.00

was included in the revenue projections presented to the Board in November 2003. The $1.6 million increase was caused by three separate increases in state aid, all occurring subsequent to July. In order to minimize the likelihood that the district will be forced to seek increased spending authority from the Oklahoma County Excise Board before year’s end, General Fund operating expense categories have been reduced from the original maximum allowable budget to actual anticipated spending for the year.

As a result of this revision, General Fund budgeted revenue will increase $845,409.00 from the November estimate, and expenditures will increase $2,384,528.00. General Fund balance is expected to decrease from $4,978,820.00 to $3,439,701.00 or 3.77% of revenue. The General Fund balance estimate could change depending upon actual revenue and expenditure differences at year end. The $3,439,701.00 amount is a conservative estimate.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH POSSIBILITIES, INC.

Dr. Capps said this item is being pulled at the present time.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF XIOTECH AND VERITAS SOFTWARE BACKUP SYSTEM. $100,981.03 (PROJECT 35-190)

Gail LoPresto made a motion to approve purchase of XIOTech and Veritas Software Backup System in the amount of $100,981.03 from project 35-190. Julie Jenison seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye. The volume of district data continues to grow at a phenomenal rate and the importance of regular backups is a concern. The IOTech and Veritas Software Backup System will provide current relief for an overtaxed tape library backup and move us forward to the future and a potential server farm.

Currently, nightly backups of SASI data take all night to run. The new system will provide ample time for faster backups and the potential for disaster recovery and offsite storage.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PUCHASE OF NOVUSCMS FOR SCHOOL AND TEACHER WEB PAGES. $19,500.00 (PROJECT 35-190)

Sue Sullivan made a motion to approve purchase of NovusCMS for school and teacher web pages in the amount of $19,500.00 from project 35-190. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye. The purchase of the Novus web content management system will provide schools and teachers a user-friendly method of web page development. No FrontPage or html authoring skills will be required. Currently, there are 13 schools without a web page and the only teacher pages currently in use are being funded by the teachers themselves or the school.

This product will allow the district to host its own web pages for all schools and for teachers who wish to use this method of communication for parents. Additionally, departments will have a way to share information as a part of the district web page.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RECOMMENDATION FOR NEW POSITION AND ADMINISTRATIVE RESTRUCTURE.

Gail LoPresto made a motion to approve the recommendation for a new position and administrative restructure. Sue Sullivan seconded the motion. Discussion followed concerning

the steps and salary range listed for the new position of Director of Student Achievement and Assessment. Gail LoPresto made an amended motion to approve the recommendation for a new position and administrative restructure with a salary range for the new position of $76,000.00 to

$80,000.00. Sue Sullivan amended her second. Vote: Sullivan, nay; Cramer, nay; LoPresto, aye; Jenison, nay; Johnson, nay. It was determined that the new position and administrative restructure would be voted on separately from the salary range. Gail LoPresto made a motion to approve the recommendation for a new position and administrative restructure. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye. Discussion continued on setting a salary range for the new position of Director of Student Achievement and Assessment. The proposed director’s salary range was $76,000.00 at step zero to $83,500.00 at step 10. Sue Sullivan made a motion to set a salary range of $68,000.00 to $80,500.00 for the position of Director of Student Achievement and Assessment. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, nay; LoPresto, aye; Jenison, aye; Johnson, aye.

ITEM #14 – SUPERINTENDENT’S REPORT.

Congratulations to Joshua Borders, a senior at Putnam City High School for becoming a National Achievement Program finalist.

Putnam City North High School student, Johnny Daxon, won third place in the high school division of the 16th annual Lincoln Essay Contest sponsored by BancFirst and Lincoln National Bank.

Congratulations to Clark Townsend who is a National Merit Finalist from Putnam City West High School.

Luke Steelman, 8th grade history teacher at Kenneth Cooper Middle School, won a $2,500.00 grant from Best Buy’s Children’s Foundation. The Te@ch Program recognizes programs that creatively integrate interactive technology into the curriculum.

Putnam City Schools has three recipients of the prestigious 2004 Academic All-State Awards. Our three All-State scholars are Clark Townsend from Putnam City West High School, Heather Daniels from Putnam City High School, and Alexander Fuller from Putnam City North High School. They will receive a $1,500.00 scholarship and will be recognized at the Academic Awards Banquet in May.

The Thursday night girls’ basketball schedule is Putnam City West High School versus Edmond at 6:30 p.m., and Putnam City North High School will play Del City at 8:00 p.m. at Norman High School. The Friday night boys’ schedule is Putnam City High School plays Edmond North High School at 6:30 p.m. at Norman North High School, and Putnam City West High School plays Putnam City North High School at 8:00 p.m. at Moore High School.

Putnam City West High School’s production of Fiddler on the Roof will be this Friday and Saturday night. Putnam City North High School’s production of Godspell will be this Thursday and Friday night, and Putnam City High School will present South Pacific this Friday and Saturday night.

We welcome Jerry Cramer to the board and appreciate his interest in serving the district.

Thanks to Julie Jenison for serving as president of the board, and to Reji Varghese for his two years of service to the board.

ITEM #15 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan welcomed Jerry Cramer to the board. She thanked Dr. Capps for the presentation on the security cameras in district schools. She also thanked Barbara Gabel and district art student winners for their outstanding work.

Jerry Cramer thanked district patrons for their vote and support. He thanked Reji Varghese for his service to the Board the past two years. He said that Varghese ran a good campaign. Cramer said he was impressed with the artwork displayed at the Board meeting. He said he was looking forward to reading to students at Tulakes Elementary School on Tuesday.

Gail LoPresto welcomed Jerry Cramer to the board. She said she enjoyed the Putnam City West High School performance of Fiddler on the Roof. She complimented Linda Brown, Barbara Berard, Andria Phillips, and students for the outstanding performance. She talked about the Putnam City High School Men’s Chorus concert on March 11. She commented on state playoff basketball games this weekend.

Julie Jenison also welcomed Jerry Cramer to the board. She stated that it was a pleasure and an honor to serve on the board with Reji Varghese, stating he was a man of integrity. She also thanked Barbara Gabel and district art students for their outstanding work. She said she enjoyed the recent Teacher of the Year program as well as the choral festival at Putnam City North High School. She said the enrollment process at Putnam City North High School for incoming 9th graders went smoothly. She complimented Putnam City North High School Principal Ray Bohannon.

Melinda Johnson also welcomed Jerry Cramer to the board. She complimented Barbara Gabel and district art students for their outstanding work. She commented on Reji Varghese’s service on the board, stating he was proactive. She said she was looking forward to seeing the production of Godspell at Putnam City North High School. She thanked Julie Jenison and Sue Sullivan for serving the board as president and vice-president.

Melinda Johnson announced the following Board of Education committees for the 2003-2004 school year:

Human Resources: Julie Jenison and Melinda Johnson

Finance: Gail LoPresto and Sue Sullivan

Technology: Jerry Cramer and Julie Jenison

Buildings: Jerry Cramer and Gail LoPresto

Curriculum: Sue Sullivan and Melinda Johnson

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2004-2005 SCHOOL YEAR PURSUANT TO 25 O.S.§307 (B)(1).

Julie Jenison made a motion at 7:34 p.m. to enter into executive session for the purpose of discussing the renewal of employment for certified administrators as listed on Attachment B for the 2004-2005 school year pursuant to 25 O.S. §307 (B)(1). Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Cramer, aye; LoPresto, aye; Jenison aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Sue Sullivan made a motion at 9:59 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Cramer, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Melinda Johnson, Julie Jenison, Sue Sullivan, Gail LoPresto, Jerry Cramer; administrators Sue Kuntze, Dr. Ann Millerborg, Dr. Melani Mouse; Superintendent Dr. Jim Capps; and legal counsel Linda Meoli met in executive session for the discussion of the renewal of employment for certified administrators as listed on Attachment B for the 2004-2005 school year pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2004-2005 SCHOOL YEAR.

Julie Jenison made a motion to approve the renewal of employment for certified administrators as listed on Attachment B for the 2004-2005 school year. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 10:00 p.m. to adjourn the meeting. Julie Jenison seconded the motion. Vote: Sullivan, aye; Cramer, aye; LoPresto, aye; Jenison, aye; Johnson, aye.