Putnam City Board of Education Meeting Minutes
July 2004


BOARD OF EDUCATION REGULAR MEETING
Tuesday, July 6, 2004


ITEM #1 - Invocation and Pledge of Allegiance – Steve Myers.

Steve Myers gave the inspirational message followed by the Pledge of Allegiance to the flag.

ITEM #2 - Public Participation.

There was no public participation.

ITEM #3 - Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent consists of THE DIScussion, consideration, and approval of the following items:

Gail Lopresto made a motion to approve the consent agenda as presented. Sue Sullivan seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

a. Minutes for special board meeting June 24, 2004.

b. Minutes for regular board meeting June 28, 2004.

c. Financial report and bimonthly bills for purchase order numbers 200500001 to 200500982 inclusive for time period from July 1, 2004 to July 1, 2004 for the 2004-2005 school year.

d. School Activity Fund Subaccount Request list.

e. Declaration of obsolete and/or surplus items.

f. Renewal agreement with BMI Systems for copier lease in the Graphic Arts Department.

g. Agreement with Oklahoma City Community College Aquatic and Wellness Center.

h. Approval for annual renewal of Novell School License Agreement.

i. Approval for Payroll Purchase Order 200510001 for Fiscal Year 2005.

j. Overnight travel requests as submitted under separate cover.

k. Retirements and resignations as listed on Attachment A.

ITEM #4 - Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

Sue Sullivan made a motion to approve the employment of new personnel as listed on attachment A. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #5 - Consideration of and vote on recommendation of employment of support personnel for 2004-2005 as listed on Attachment B.

Gail LoPresto made a motion to approve the recommendation of employment of support personnel for 2004-2005 as listed on attachment B. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #6 - Consideration of and vote on motion to approve contract for Temporary Support Personnel Services.

Gail LoPresto made a motion to approve the contract for Temporary Support Personnel Services. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #7 - Consideration of and vote on recommendation to purchase new servers for elementary schools. $117,733.14 (33-190, 34-190, 35-190 Bond Funds, and 11-772 General Fund)

Sue Sullivan made a motion to approve recommendation to purchase new servers for elementary schools for $117,733.14. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #8 - Consideration of and vote on motion for approval of Transportation Contract with Francis Tuttle Technology Center for the 2004-2005 school year. ($126,052.50 cost reimbursement)

Gail LoPresto made a motion to approve the Transportation Contract with Francis Tuttle Technology Center for the 2004-2005 school year, $126,052.50 cost reimbursement. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #9 - Consideration of and vote on motion for renewal of district contract with the Putnam City Public Schools Foundation for the 2004-2005 school year.

Sue Sullivan made a motion to approve the renewal of the district contract with the Putnam City Public Schools Foundation for the 2004-2005 school year. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

Dr. Capps stated the cost for Putnam City is approximately $7,500 to $8,000. Putnam City provides half of the salary for a Foundation secretary who is used as a substitute for our switchboard operator in addition to her duties for the Foundation.

ITEM #10 - Consideration of and vote on recommendation for roof replacement at Cooper Middle School.

Gail LoPresto made a motion to accept the low base bid from Oklahoma Roofing for the roof replacement at Cooper for $654,200 which is the base and alternate 4 that is paid by insurance coverage and $22,000 for alternate 1 and alternate 3 from the building fund. Sue Sullivan seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #11 - Consideration of and vote to approve settlement agreement and to accept the resignation of Scott Martin.

Gail LoPresto made a motion to approve settlement agreement and to accept the resignation of Scott Martin. Sue Sullivan seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #12 - Consideration of and vote on July 19, 2004 Board Meeting date change.

Melinda Johnson said the request to change the meeting was made because two board members could not attend the Board Meeting July 19, 2004.

Gail LoPresto made a motion to change the July 19, 2004 Board Meeting date to July 20, 2004. Sue Sullivan seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.

ITEM #13 - Superintendent's Report.

Dr. Capps announced that in the quarterly Oklahoma Medical Research Foundation publication, Summer 2004 issue, Putnam City looked good in an article referring to Putnam City District Schools and Linda Thompson who is Putnam City’s chair for cancer research. There was also an article about Putnam City regarding what we have done over the years and how Lois Thomas was the founder for cancer research fundraising in our district.

ITEM #14 - Comments by Board members.

Gail LoPresto commented that she appreciated Dick Balenseifen being at the Board Meeting. Several administrators are attending a High Schools That Work Conference this week.

Jerry Cramer announced that Jerry Potter, former Putnam City coach, was inducted into the Coaches Hall of Fame. He wished him well and thanked him for the positive influence he had in his life.

Sue Sullivan thanked the nine in attendance at the Board Meeting. She said she is enjoying July and the cool weather we have been having.

Melinda Johnson announced that Board member Julie Jenison’s father had a fall in Tulsa and broke his femur. Julie is in Tulsa with her father who is recovering from surgery.

ITEM #15 - Consideration of and vote on motion for new business.

There was no new business.

ITEM #16 - Consideration of and vote on motion to adjourn.

Sue Sullivan made a motion at 6:25 p.m. to adjourn the meeting. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Sullivan, aye; Johnson, aye.



BOARD OF EDUCATION REGULAR MEETING
Tuesday, July 20, 2004

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, July 20, 2004 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Monday, July 19, 2004 at 3:30 p.m. in accordance with 25 O.S. § 311.

Members present: Melinda Johnson, president; Julie Jenison, vice-president; Gail LoPresto, Sue Sullivan, and Jerry Cramer, members; Superintendent Dr. Jim Capps; Debbra Baldwin, clerk, and others.

ITEM #1 – INSPIRATIONAL MESSAGE, MOMENT OF SILENCE, AND PLEDGE OF ALLEGIANCE – GLEN KASTNER, DIRECTOR OF SPECIAL SERVICES.

Glen Kastner, Director of Special Services, gave the inspirational message and led in the Pledge of Allegiance. He announced his seventh grandchild was born at 4:00 p.m. today.

ITEM #2 - Public Participation.

There was no public participation.

ITEM #3 - Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent consists of the discussion, consideration, and approval of the following items:

Julie Jenison made a motion to approve the consent agenda as presented. Sue Sullivan seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

a. Minutes for regular board meeting July 6, 2004.

b. Financial report and bimonthly bills for purchase order numbers 200500983 to 200501228 inclusive, purchase order number 200510003 for time period July 1, 2004 to July 12, 2004 for the 2004-2005 school year.

c. School Activity Fund transfer list including Dennis Elementary and Putnam City West High School.

d. Renewal of Follett Software Company Support Agreement.

e. Renewal of Project HOPE Joint Program Agreement for the 2004-2005 fiscal year.

f. Renewal of proposal and contract with Educational Development and Instructional Team (EDIT) for the 2004-2005 school year.

g. Overnight travel requests as submitted under separate cover.

h. Out-of-state trips:

1. Putnam City High School DECA students to the DECA Conference in New York City on December 1 – 5, 2004.

i. Retirements and resignations as listed on Attachment A.

ITEM #4 - Consideration of and vote on recommendation of employment of new personnel as listed on Attachment A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

ITEM #5 - Consideration of and vote to reinstate five (5) high school certified teacher positions.

Sue Sullivan made a motion to reinstate five (5) high school certified teacher positions. Julie Jenison seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

Dr. Capps told the board that these were not specific positions, and that they wanted to be able to hire teachers when the need arises.

ITEM #6 - Consideration of and vote to reinstate the 2002-2003 substitute salary schedules for the 2004-2005 fiscal year.

Julie Jenison made a motion to reinstate the 2002-2003 substitute salary schedules for the 2004-2005 fiscal year. Gail LoPresto seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

The rates will be as follows:

· Certified substitutes - $60.00 per day

· Non-certified substitutes - $50.00 per day

· Teacher assistants and clerical - $40.00 per day

ITEM #7 - Consideration of and vote on approval to apply to the Oklahoma State Department of Education and the No Child Left Behind initiative for funding for 21st Century Community Learning Centers (after school programs) at Apollo eLementary and Mayfield Middle School.

Gail LoPresto made a motion for approval to apply to the Oklahoma State Department of Education and the No Child Left Behind Initiative for funding for the 21st Century Community Learning Centers (after school programs) at Apollo Elementary and Mayfield Middle School. Sue Sullivan seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

Chance to Change Foundation is writing a grant for funding and needs permission to proceed in providing before and after school programs at the two schools if the funding is granted. The requested funding is $200,000.00 per year per school.

ITEM #8 - Consideration of and vote on approval for five (5) Putnam City elementary schools to enter into contracts with East Central University to establish a Phase IV Literacy First program.

Julie Jenison made a motion for approval for five (5) Putnam City Elementary schools to enter into contracts with East Central University to establish a Phase IV Literacy First program. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan; Johnson, aye.

Hilldale Elementary, Rollingwood Elementary, Tulakes Elementary, Wiley Post Elementary, and Windsor Hills Elementary will each receive $40,000.00 for the implementation of literacy coaches who will provide on-going professional development support and materials.

ITEM # 9 - Consideration of and vote to approve subscription package with MagillOnLiterature Plus and NoveList Online.

The $6,495.00 one year subscription fee allowing access for all Putnam City secondary schools to this online database package will be paid from General Fund 05-11-013. Gail LoPresto made a motion to approve subscription package with MagillOnLiterature Plus and NoveList Online. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

ITEM #10 - Superintendent’s Report.

Dr. Capps introduced Trisha Sims who is the new PTA Council president. He also shared that Debbie Vernon, an ESL teacher assistant at Rollingwood had passed away over the weekend.

ITEM #11 - Comments by Board members.

Sue Sullivan said she was pleased that Trisha Sims was the new PTA Council president. She thanked her for attending board meetings and encouraging others to do the same.

ITEM #12 - Consideration of and vote on motion for new business.

Roger Brown is accepting a job as Assistant Superintendent of Curriculum in Moore Schools. The board needs to approve his resignation. He also asked for board approval to post an elementary principal position contingent on their resignation. The Moore School Board approved the employment of one of our elementary principals at their Monday, July 19, 2004 board meeting. The elementary principal is in Canada and has not been available to verify their acceptance of the position in Moore.

Julie Jenison made a motion to approve the resignation of Roger Brown, Cooper Middle School principal. Sue Sullivan seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

Julie Jenison made a motion on approval to post an elementary principal position contingent on the resignation of the principal. Sue Sullivan seconded the motion. Vote: LoPresto, nay; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

ITEM #13 - Consideration of and vote on motion to enter into executive session to discuss the employment, performance, and evaluation of all members of the Superintendent’s staff pursuant to 25 O.S. §307 (B)(1).

Sue Sullivan made a motion at 6:25 p.m. to enter into executive session to discuss the employment, performance, and evaluation of all members of the Superintendent’s staff pursuant to 25 O.S. §307 (B)(1). Gail LoPresto seconded the motion. Vote: LoPresto, aye, Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

ITEM #14 - Consideration of and vote on motion to return to open meeting and to request the Board Clerk to record the minutes of the executive session.

Julie Jenison made a motion at 8:24 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Melinda Johnson, Gail LoPresto, Sue Sullivan, Jerry Cramer, Julie Jenison; administrators Dr. Jim Capps, Dr. Ann Millerborg, Dr. Melani Mouse, Sue Kuntze, Mike Fry, Steve Myers, Jason Simeroth, and Glen Kastner met in executive session to discuss the employment, performance, and evaluation of all members of the Superintendent’s staff pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #15 - Consideration of and vote on motion to adjourn.

Julie Jenison made a motion at 8:25 p.m. to adjourn the meeting. Jerry Cramer seconded the motion. Vote: LoPresto, aye; Cramer, aye; Jenison, aye; Sullivan, aye; Johnson, aye.