Putnam City Board of Education Meeting Minutes
January 2004


BOARD OF EDUCATION REGULAR MEETING
Monday, Jan. 12, 2004

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 12, 2004 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 9, 2004 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – STEPHANIE TREADWAY.

Stephanie Treadway, principal at James L. Dennis Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – RECOGNITION OF NATIONAL BOARD CERTIFIED TEACHERS.

Dr. Capps recognized the district’s nine new National Board Certified Teachers as follows: Lisa Bickel, speech pathologist at Lake Park Elementary School; Amy Bixler, Title I Reading Recovery teacher at Tulakes Elementary School; Kelli Chastain, first grade teacher at Lake Park Elementary School; Susan Harding, Spanish teacher at Putnam City High School; Susan McLemore, physical education teacher at Ralph Downs Elementary School; Betty Mize, math teacher at Putnam City North High School; Monique Reed, math teacher at Central Middle School; and Linda Ross, art teacher at Ralph Downs Elementary School. The National Board Certification requires an intense year of self-study, preparation of an involved comprehensive portfolio and completion of a six-hour essay test. Dr. Capps said forty district teachers have now obtained national board certification.

ITEM #3 – PUBLIC PARTICIPATION.

There was one request to speak to the Board. Patron Jim Shields spoke in favor of consolidation of Bethany Public Schools and Putnam City Schools.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Gail LoPresto made a motion to approve the consent agenda as presented with the exception of items (h) overnight travel requests and (j) retirements and resignations requesting they be voted on separately. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Special Board meeting December 15, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200404070 to 200404302 inclusive for time period from December 10, 2003 to January 6, 2004 for the 2003-2004 school year with the exception of purchase order numbers 200404120 and 200404121 ($226.12) for Triangle A & E.

c. School Activity Fund Transfer List including Western Oaks Middle School, Putnam City North High School, and Putnam City West High School.

d. School Activity Fund Subaccount Request List including Putnam City High School and Putnam City North High School.

e. School Activity Fund-raisers including Central Elementary School, Book Fair ($1,000.00); Coronado Heights Elementary School, candy sale ($2,000.00), recycling old mobile phones ($1,000.00); James Dennis Elementary School, Sock Hop ($750.00); Ralph Downs Elementary School, yearbook sale ($400.00), donations for OMRF ($500.00); Hilldale Elementary School, sell reading promotion items: bookmarks, buttons, etc. ($200.00); Lake Park Elementary School, Lion’s Clubhouse ($6,000.00); Wiley Post Elementary School, sell cookies and pictures taken at Science and Math Night ($150.00); Will Rogers Elementary School, Family Night ($1,000.00); Windsor Hills Elementary School, group pictures ($800.00); Central Middle School, sell basketball T-shirts ($250.00), Penny Drive ($200.00), Hat Day, $100.00), sell donuts ($200.00), Hat Day ($600.00), candy bar sales ($2,000.00); Mayfield Middle School, pledges for free throws ($1,000.00), yearbook sales ($1,000.00), Mini Cheerleading Clinic ($500.00); Putnam City High School, selling cheesecakes ($400.00).

f. Declaration of obsolete and/or surplus items.

g. Renewal of subscription to BigChalk Education Network.

h. Overnight travel requests as submitted under separate cover.

i. Out-of-state trips:

1. Putnam City Honors Chorus Program (55 students) to the Buckaroo Showcase of Music in Houston, Texas on April 30 – May 2, 2004.

2. Hefner Middle School 7th and 8th grade band students to Six Flags Over Texas in Arlington, Texas on Saturday, May 22, 2004.

3. Putnam City North Boys Soccer Team to the National High School Invitational Soccer Tournament in Conway, Arkansas on March 26 – 28, 2004.

4. Putnam City North Debate students to the National Forensic League Tournament in Boston, Massachusetts at Harvard University on February 12 – 15, 2004.

5. Putnam City West Varsity Cheerleading Squad to the American Cheerleaders Association Nationals in San Antonio, Texas on January 17 – 19, 2004.

j. Retirements and resignations as listed on Attachment A.

Gail LoPresto made a motion to approve item (h) overnight travel requests as presented and to include pulling one travel request, that being the travel request for Melinda Johnson. Sue Sullivan seconded the motion. Vote: Sullivan, nay; Johnson, nay; Varghese, nay; LoPresto, aye; Jenison, nay. Motion failed. Sue Sullivan made a motion to approve overnight travel requests as presented. Melinda Johnson seconded the motion. Discussion followed. Gail LoPresto said she would like to have information about items that were cut during the recent budget reduction process that are now being added back. She asked Dr. Capps if Coke money was going to be added back to school site budgets. Dr. Capps said that Coke money and all other district finances would be looked at in another month. He said that additional money has not been added back to departmental budgets. Melinda Johnson explained that the overnight travel request she submitted is to attend the National School Board Association Convention. She said scheduled workshops will offer information about the federal No Child Left Behind (NCLB) legislation which would benefit the district. Julie Jenison also expressed a desire to attend the National School Board Association Convention. Reji Varghese said he supports Gail LoPresto’s request to look at items that might be added back to the budget. He said he would like to have a work session to study district finances. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, nay; Jenison, aye. Motion passed.

Melinda Johnson made a motion to approve item (j) retirements and resignations as listed on Attachment A. with the deletion of Leslie Oliver as listed under resignations for certified personnel. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, nay; LoPresto, nay; Jenison, aye. Motion passed.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Sue Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUMBERS 200404120 AND 200404121 ($226.12) FOR TRIANGLE A & E.

Reji Varghese made a motion to approve purchase order numbers 200404120 and 200404121 ($226.12) for Triangle A & E. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF THE DISTRICT COURSE PLANNING GUIDE.

Gail LoPresto made a motion to approve the District Course Planning Guide. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The Course Planning Guide describes the districtwide course offerings and is designed for use by students, teachers, and parents to plan course selections for the succeeding school year. The guide has proven to be very popular and helpful to students and parents.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF THE COMPREHENSIVE LOCAL EDUCATION PLAN (CLEP).

Gail LoPresto made a motion to approve the Comprehensive Local Education Plan (CLEP). Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The plan was approved by the CLEP Committee. It focuses on school improvement efforts on the requirements of the federal No Child Left Behind legislation. This is important because these are the requirements by which our schools will be judged. The plan sets five broad goals:

All students will reach high standards, at a minimum attaining proficiency or better in reading/language arts and mathematics.

All limited English proficient students will become proficient in English and reach high academic standards, at a minimum attaining proficiency or better in reading/language arts and mathematics.

By 2005-2006, all students will be taught by highly qualified teachers.

All students will be educated in learning environments that are safe, drug-free and conducive to learning.

All students will graduate from high school.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE OF ADDITIONAL PRINTERS AND SUPPORT FOR PALM PROJECT. $8,140.00 (#559 FEDERAL GRANT FUNDS)

Melinda Johnson made a motion for approval of purchase of additional printers and support for Palm Project in the amount of $8,140.00 from #559 Federal Grant Funds. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. This

is another in the series of purchases with Federal Grant Funds. No district or general funds are required. Funds under this grant may only be used in connection with this grant project.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW AND/OR BEST BID FOR CONSTRUCTION OF AN ATHLETIC FACILITY AT PUTNAM CITY NORTH HIGH SCHOOL.

Gail LoPresto made a motion to approve the low bid from Ben Hayes Construction in the amount of $179,358.00 for construction of an athletic facility at Putnam City North High School. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The 2000 Bond allowed for the construction of an athletic facility at Putnam City North High School, consisting of a concession stand, restrooms and press box. Bids were opened at 2:00 p.m. Thursday, January 8, 2004. Ben Hayes Construction submitted the low bid. Since the district was not familiar with this firm, the project architect checked references and has no reservations recommending Ben Hayes Construction for the project.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO SUBMIT REPLACEMENT OF ELEMENTARY SERVERS FOR E-RATE APPROVAL $145,321.14 (BOND PROJECT 35-190)

Sue Sullivan made a motion for approval to submit replacement of elementary servers for E-rate approval in the amount of $145,321.14. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. This request is for Board approval to submit required paperwork to allow the district to qualify for E-rate reimbursement for the replacement of servers in all 18 elementary schools. The elementary servers currently in use are the original purchases in the spring of 1998. The warranty has expired, and it is expensive to maintain this hardware. Additionally, newer technologies are requiring more powerful servers and this will only increase in the future. Three companies responded to the request for quotation distributed by the District in December. The low bid in the amount of $145,321.14 was received from United Systems. At the time of replacement, servers for the elementary schools will be secured from Bond Project 35-190.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO SUBMIT BASIC PHONE SERVICE FOR E-RATE APPROVAL. $4,065.02 (MONTHLY RATE FOR COX BUSINESS SERVICES)

Gail LoPresto made a motion for approval to submit basic phone service for E-rate approval in the amount of $4,065.02. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye;

Varghese, aye; LoPresto, aye; Jenison, aye. This request is for Board approval to submit required paperwork to allow the district to qualify for E-rate reimbursement of basic telephone service. Currently, the district is installing LAN communication systems to 22 remaining schools so that all district facilities will use telephone service delivered via the network. Two companies

responded to the request for quotation distributed by the District in December. The low bid in the amount of $4,065.02 (monthly rate) was received from Cox Business Services.

E-rate is a federal program that provides eligible K-12 public schools and libraries 20 to 90 percent discounts on approved telecommunications, internet access and internal connection costs.

ITEM #13 – SUPERINTENDENT’S REPORT.

The Home Depot on North May Avenue has given Central Middle School $1,000.00 for a building beautification project.

Central Middle School eighth-grader Joey Johnson entered a statewide essay contest sponsored by the Elks Club and received an award of $100.00. The topic was The Cost of Freedom. His coach was English teacher Kathy Shofner.

Sonic donated $2,000.00 to Kenneth Cooper Middle School to use as they choose. Sonic will also be working with the school to promote reading.

Christina Nguyen, a third-grader at Apollo Elementary School, had a drawing included in the Oklahoma Highway Safety Office calendar. Her picture illustrates December 2004. Christina received a $100.00 gift certificate from MidFirst Bank.

Access Loans has contributed $500.00 to Western Oaks Elementary School for help in purchasing school supplies. Western Oaks will purchase materials for the specials teachers, which will impact all students.

Western Oaks Elementary is sponsoring their day custodian in the GED program at the Academy. After completion of the GED, he has aspirations to attend college and become a teacher.

Sarah Swinney, junior at Putnam City West High School, has qualified to be a member of the State Academic Team. She and five other students from Oklahoma will participate in the Panasonic Academic Challenge in Orlando, Florida this summer. Sarah is the second district student ever to represent Oklahoma.

The Putnam City North High School cheerleaders won third place in the Super Large Varsity division of the 2003 National Cheerleaders Association High School Championships.

Two Putnam City students were selected from their taped auditions to be part of the Oklahoma Music Educators Association Children’s Chorus that will perform January 30 at the Tulsa Convention Center. More than 400 students across the state auditioned for the choir; 140 were chosen to be part of it.

Congratulations to Putnam City High School for winning the Putnam City Invitational Basketball Tournament.

Welcome Georgene Westendorf to her new role as Coordinator of Health Services.

ITEM #14 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan welcomed staff and patrons back from winter break. She wished them continued success in the New Year.

Melinda Johnson expressed appreciation to Home Depot, Sonic, Access Loans, Mid-First Bank, and to all the district’s partners in education for their contributions to district schools.

Reji Varghese congratulated the district’s nine new National Board Certified teachers.

Gail LoPresto said she missed several activities in December because of personal illness. She said she enjoyed Overholser Elementary School and Putnam City High School choirs at Penn Square Mall. She expressed appreciation to district staff for the list of December events.

Julie Jenison said she enjoyed attending several holiday events. She expressed appreciation to the director’s office for preparing the list of December events. She congratulated the National Board Certified teachers. She said she was amazed at the hard work and commitment that is required to achieve certification. She welcomed Georgene Westendorf to her new position as Coordinator of Health Services.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 6:50 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.