Putnam City Board of Education Meeting Minutes
September 2003

BOARD OF EDUCATION REGULAR MEETING
Tuesday, Sept. 2, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 2, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 29, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. DON WENTROTH.

Dr. Don Wentroth, principal at Putnam City High School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Sue Sullivan made a motion to approve the consent agenda as presented. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board meeting August 18, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200401476 to 200401732 inclusive; for time period from August 13, 2003 to August 26, 2003 for the 2003-2004 school year.

c. School Activity Transfer List including Coronado Heights Elementary School, Mayfield Middle School, Putnam City North High School.

d. School Activity Fund-raisers including Hilldale Elementary School, "All For Kids" catalog sales ($2,000.00); Rollingwood Elementary School, student assignment books ($20.00); Western Oaks Elementary School, T-shirts ($20.00/each); Will Rogers Elementary School, Sonic car hop ($300.00), yearbooks ($5,207.40), recorder instruments for 4th/5th graders ($100.00); Central Middle School, school pictures ($2,500.00), magazine sales ($1,500.00); Cooper Middle School, brochure sale ($10,000.00); Mayfield Middle School, Home Interior candles ($300.00); brochure sale ($3,000.00), sale of student made products ($500.00), P.E. suits ($1,500.00), brochure sale ($10,000.00); Hefner Middle School, brochure sale ($5,000.00); Western Oaks Middle School, brochure sale ($12,000.00).

e. Declaration of obsolete and/or surplus items.

f. Renewal contract for Putnam City Reading Recovery® Training Site to provide continuing contact services for two trained Reading Recovery teachers at Guthrie Public Schools.

g. Statewide Alternative Education Academy Application and Implementation Plan.

h. Contract for services with Lou Ann Rice as accompanist for the vocal music department at Putnam City High School.

i. Overnight travel requests as submitted under separate cover.

j. Out-of-state trips:

1. Putnam City High School DECA students to the annual Apparel/Accessories- International Marketing Finance Conference in New York City, New York on December 2 – 7, 2003.

k. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Reji Varghese made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF THE ESTIMATE OF NEEDS FOR THE 2003-2004 SCHOOL YEAR.

The Estimate of Needs is the District’s legal budget for fiscal year 2003-2004. Gail LoPresto made a motion to approve the Estimate of Needs for the 2003-2004 school year, which includes

2003-2004 General Fund $90,391,237.43; 2003-2004 Building Fund $4,699,476.82; 2003-2004 Child Nutrition Fund $5,570,299.68; MAPS for Kids $7,775,358.46; 2002 Bond Fund $210,110.01; 2003 Bond Fund $2,264,795.17; Gifts and Endowments Fund $50,887.71; Workers; Compensation Fund $122,054.73; Casualty Insurance Recovery Fund $246,255.91; Sinking Fund $9,460,130.49; Total District Budget $120,790,606.41. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE LIGHTING REPLACEMENT PROJECT AT PUTNAM CITY NORTH HIGH SCHOOL. $2,593.01 (2000 BOND 34-265)

The lighting project at Putnam City North High School requires additional fixtures and wiring. Also needed are seven access doors. Melinda Johnson made a motion to approve Change Order Number 1 for the lighting replacement project at Putnam City North High School in the amount of $2,593.01 from the 2000 Bond Fund 34-265. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF NEW MEMBERS TO THE DISTRICT PROFESSIONAL DEVELOPMENT COMMITTEE.

The recommendation of members has been approved by the PCACT and supported by the Administration. Reji Varghese made a motion to approve appointment of new members to the District Professional Development Committee. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The following individuals have been approved for appointment to the District Professional Development Committee: Kim McLaughlin, Wiley Post Elementary School; Brenda Chapman, Western Oaks Elementary School; and Sally Stewart, Mayfield Middle School.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF LASERJET PRINTERS FOR PUTNAM CITY WEST HIGH SCHOOL. $12,604.00 (#559 FEDERAL GRANT FUNDS)

Sue Sullivan made a motion to approve purchase of LaserJet Printers for Putnam City West High School in the amount of $12,604.00 from #559 Federal Grant Funds. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF PALM ULTRA-THIN KEYBOARD P109000. $13,340.00 (#559 FEDERAL GRANT FUNDS)

Sue Sullivan made a motion to approve purchase of Palm Ultra-Thin Keyboard P109000 in the amount of $13,340.00 from #559 Federal Grant Funds. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REIMBURSEMENT OF EXPENSES FOR PALS II CURRICULUM WRITING AND PAAM TRAINING INSERVICE ON OCTOBER 6 – 10, 2003. $6,000.00 (#559 FEDERAL GRANT FUNDS)

Gail LoPresto made a motion to approve reimbursement of expenses for PALS II Curriculum Writing and PAAM Training Inservice on October 6 – 10, 2003 in the amount of $6,000.00 from #559 Federal Grant Funds. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY EH- STUDENT CONDUCT.

The revision of Policy EH is needed to clarify the language regarding the use of a wireless telecommunication device during the school day. The new policy now prohibits having a wireless telecommunication turned on during the school day. Gail LoPresto made a motion to approve revisions of Board Policy EH – Student Conduct. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY EE – ADMISSSION, RESIDENCY, PLACEMENT, TRANSFER AND WITHDRAWAL.

The revision of Policy EE is needed to clarify the appeal process regarding Open and Emergency Transfers. Legal counsel assisted in the reorganization of the section dealing with Open Transfers. The final change was to add the responsibility of Open Transfers to the Student Services Department. Sue Sullivan made a motion to approve the proposed revision of Board Policy EE – Admission, Residency, Placement, Transfer and Withdrawal with the following sentences added to the end of the first paragraph of the Policy on page 76 in the Board packet (A list of all denied transfers must be given to the Board. If a parent/guardian wishes to appeal the denial, they may appeal to the Board). Gail LoPresto seconded the motion. There was discussion that the revision makes decisions on open and emergency transfers final without an appeal. It was discussed whether denied Intra-district transfers would be included in the appeal process to the Board. Sue Sullivan made an amended motion to add the following sentences at the end of the first paragraph on page 78 in the Board packet (A list of all denied transfers must be given to the Board. If a parent/guardian wishes to appeal the denial, they may appeal to the Board. The Board’s decision will be final; and to change the last sentence in the third paragraph on page 78 to The Board’s decision will be final). Gail LoPresto amended her second. There was further discussion. Vote: Sullivan, aye; Johnson, nay; Varghese, aye; LoPresto, nay; Jenison, nay. Motion failed. Gail LoPresto made a motion to approve the proposed revision of Board Policy EE – Admission, Residency, Placement, Transfer and Withdrawal as presented with the addition of the word guardian to be placed after the word parent throughout the policy. This would make the language of the policy consistent. Melinda Johnson seconded the motion. Vote: Sullivan, nay; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. Motion passed.

ITEM #13 – SUPERINTENDENT’S REPORT.

Daralyn Loveless, a marketing teacher at Putnam City West High School, received Oklahoma’s Career Tech Overall Pride Award during the 2003 Career and Technology Education Summer Conference. Daralyn is also a newly elected board member for the National Marketing Association.

This summer, three teachers applied for and received grants from Oklahoma Educators Credit Union totaling $1,444.00. Cindy Robins, Putnam City West High School, received $695.00 for physical science; Candye Chavez, Putnam City High School, received $549.00 for algebra lab gear; and Vicki Vaughan, Cooper Middle School, received $200.00 for Freedom Road quilt materials.

Dennis Elementary School and Harvest Hills Elementary School have each received $50,000.00 grants from the Oklahoma Educational Technology Trust for the purchase of new technology. The grants are accompanied by additional $4,000.00 grants that cover professional development expenses. Dennis Elementary School will use their grant money for a cart with 23 wireless PowerBook computers with access to more than 74 types of educational software. In addition, the cart will include enough digital cameras for every student in a classroom. Harvest Hills Elementary will purchase 14 interactive whiteboards and projector systems.

The District Enrollment Office has enrolled 2,069 students since May. Two hundred and five students were enrolled today.

Dr. Capps introduced the following administrators and announced their new positions:

Jason Simeroth – assistant principal at Central Middle School

Lynn Johnson – administrative intern at Northridge Elementary School

ReJeanna Payne – administrative intern at Cooper Middle School

Lynette Thompson – principal at Western Oaks Middle School

Mark Lebsack – assistant principal at Western Oaks Middle School

Brian Finley – administrative intern at Hefner Middle School

Dr. Don Wentroth – principal at Putnam City High School

Pam Miller – assistant principal at Western Oaks Elementary School

John Addison – assistant principal Tulakes Elementary School

ITEM #14 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan congratulated Harvest Hills Elementary Principal Dr. Ann Caine and Dennis Elementary Principal Stephanie Treadway on the technology grants awarded to their schools. She welcomed everyone back from their summer break. She congratulated district staff on a smooth opening day of school.

Melinda Johnson talked about attending the Oklahoma State School Board’s Association workshop. She complimented the administration at Putnam City North for their presentation at the workshop. She said she had heard positive comments about the 9th grade lock-in at Putnam City North High School. She welcomed the new administrators to the district.

Reji Varghese welcomed new administrators and staff to the district. He thanked PTA volunteers for putting together school supply packets for parents to purchase. He complimented district staff for a smooth start to school.

Gail LoPresto said she participated in schedule pick-up activities at Putnam City West High School. She said the process went smoothly and was well organized. She thanked maintenance and custodial staff for their work during the summer to prepare schools for students who returned today.

Julie Jenison talked about attending the Oklahoma State School Boards Association workshop. She also complimented the presentations by the administration at Putnam City North. She said she volunteered on schedule pick up day at Hefner Middle School and that the process went smoothly. Julie Jenison asked Board members for their input on a convenient time to call a Special Board meeting. She said Board members would formulate a new Superintendent’s Evaluation Instrument. Board members stated they would be available for a Special Meeting on October 6th at 5:00 p.m. in the boardroom.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 7:21 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, Sept. 15, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 15, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 12, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – RAY BOHANNON.

Ray Bohannon, principal at Putnam City North High School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Gail LoPresto made a motion to approve the consent agenda as presented with the addition of overnight travel requests for Mike Overholt and Jimmy Stetler to Drumright, Oklahoma. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board meeting September 2, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200401733 to 200402055 inclusive; for time period from August 27, 2003 to September 8, 2003 for the 2003-2004 school year.

c. School Activity Fund Transfer List including Hilldale Elementary School, Rollingwood Elementary School, Kenneth Cooper Middle School, Putnam City North High School, and Putnam City West High School.

d. School Activity Fund-raisers including all elementary schools, book sale in conjunction with author visit ($25.00 to $200.00); Central Elementary School, "We can make a difference" – fill film cans with quarters from friends/family ($3,500.00); Central Intermediate School, individual pictures ($1,000.00); James L. Dennis Elementary School, fall and spring pictures ($2,000.00); Ralph Downs Elementary School, fall and spring pictures ($4,000.00), candy sale ($500.00), Okarche Cinnamon Roll sale ($750.00); Northridge Elementary School, book resell-used paperback books ($300.00); Overholser Elementary School, fall and spring pictures ($3,700.00); Rollingwood Elementary School, sell music program tapes ($300.00), book fair ($500.00); Wiley Post Elementary School, fall and spring pictures ($7,000.00), candy sale ($500.00); Mayfield Middle School, T-shirts ($200.00); Western Oaks Middle School, "Welcome Back Dance" ($500.00); Putnam City High School, car wash ($175.00); Putnam City West High School, solicitation for season sponsors ($8,000.00); kickball tournament ($300.00), ACT Preparation workshop ($200.00).

e. Contract for Secondary and Full-Time Adult Career and Technology Education Program(s) for 2003-2004 school year.

f. Renewal of Affiliation Agreement with the Board of Regents of University of Oklahoma Health Sciences Center College of Allied Health.

g. Renewal of Contract with Department of Rehabilitation Services (DRS).

h. Renewal of Affiliation Agreement with the University of Central Oklahoma Department of Nursing.

i. Renewal of Affiliation Agreement with the Board of Regents of the University of Oklahoma for the University of Oklahoma College of Nursing.

j. Renewal of contract for services for Jenni Marino, student assistance counselor.

k. Contract for services for Christie James, prevention education instructor.

l. Contract for services for Linda Wasson, student assistance training international trainer.

m. Declaration of obsolete and/or surplus items.

n. Overnight travel requests as submitted under separate cover.

o. Out-of-state trips:

1. Putnam City High School debate students to the Greenhill Fall Classic Debate Tournament in Dallas, Texas on September 19 – 22, 2003.

2. Putnam City North High School Key Club students to Six Flags Over Texas in Arlington, Texas on October 4, 2003.

p. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Sue Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR AUTHOR APPEARANCES BY FLOYD COOPER.

Award-winning and internationally known author/illustrator Floyd Cooper will be in the district presenting to elementary students during the week of October 20 – 24, 2003. Numerous curriculum activities are conducted at each school by the library media specialist and teachers as they prepare for the author or illustrator’s visit. The total cost of the author appearances is $7,410.00. Mr. Cooper’s daily honorarium is $1,482.00 per day. Half of the funding ($3,705.00) will come from the 17 elementary schools where he will make presentations. A matching amount ($3,705.00) will be provided by the Putnam City Public Schools Foundation from a donation given by the Independent Insurance Agents of Greater Oklahoma. Reji Varghese made a motion to approve the contract for author appearances by Floyd Cooper in the amount of $7,410.00. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF USER LICENSE DOCUMENTS TO GO VERSION 5.0 PREMIUM. $8,389.50 (FEDERAL GRANT FUND)

Gail LoPresto made a motion to approve purchase of user license Documents to Go version 5.0 Premium Edition in the amount of $8,389.50. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE PUTNAM CITY HIGH SCHOOL ATHLETIC FACILITY PROJECT. $3,250.00 (MAPS FUND)

The scope of the project has changed to incorporate the following modifications.

1) Pour a new 26’ x 30’ concrete pad for relocation of aluminum bleachers.

2) Add rolling counter door for future snack bar.

3) Relocate existing bleachers.

Sue Sullivan made a motion to approve Change Order #1 for the Putnam City High School athletic facility project in the amount of $3,250.00. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF LOW/BEST BID FOR HVAC REPLACEMENT AT WESTERN OAKS MIDDLE SCHOOL. (2000 BOND FUND)

The 2000 Bond Issue allowed for the HVAC replacement at Western Oaks Middle School. Bids were opened at 2:00 p.m. Friday, September 12, 2003. The low bid was submitted by Hunter Mechanical and is recommended for acceptance. Melinda Johnson made a motion to approve the low bid for the HVAC replacement at Western Oaks Middle School. Reji Varghese seconded the motion. Melinda Johnson made an amended motion to approve the low bid in the amount of $537,700.00 submitted by Hunter Mechanical for HVAC replacement at Western Oaks Middle School from the 2000 Bond Fund. Reji Varghese amended his second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF LOW/BEST BID FOR REMOVAL OF CEILING, BALCONY AND CHOIR LOFT IN THE FORMER SANCTUARY AT THE PUTNAM CITY CENTER. (2000 BOND FUND)

The next phase of construction at the Putnam City Center is demolition. This includes removal of the balcony, ceiling and choir loft in the former sanctuary area. Bids were opened at 2:00 p.m. Thursday, September 11, 2003. The low bid was submitted by W.C. Doan Construction and is recommended for acceptance. Doan Construction has successfully completed several projects for the district. Gail LoPresto made a motion to approve the low bid in the amount of $59,000.00 submitted by W.C. Doan Construction. Sue Sullivan seconded the motion. Gail LoPresto made an amended motion to approve the low bid from W.C. Doan Construction in the amount of $67,500.00 which includes Alternate #1 ($8,500.00) from the 2000 Bond Fund. Sue Sullivan amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – SUPERINTENDENT’S REPORT.

Congratulations to Glenda Ross for being selected as the Oklahoma Elementary Art Educator of the Year 2004. This award is sponsored by the Oklahoma Art Education Association.

To encourage PTA membership, Western Oaks Elementary hosted a "Flapjacks and Firefighters Breakfast" on Saturday, September 13th. Bethany firefighters arrived in their truck and visited with children about safety while parents and faculty served as cooks and hosts. The participation was great and PTA membership increased by 50%.

Putnam City Public Schools Foundation received $1,000.00 from the Kerr Foundation to help support the PC Special Olympics Teams. In addition, they received $15,000.00 from the Independent Insurance Agents of Greater Oklahoma to be used for the author visits program. A portion of this money will be used to provide autographed books for students who cannot afford them.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in his report. She said she was glad for this year’s smooth school start.

Reji Varghese congratulated Glenda Ross on being selected as the Oklahoma Elementary Art Educator of the Year for 2004. He said the "Flapjacks for Firefighters Breakfast" at Western Oaks Elementary School was a great success. He complimented Western Oaks Middle School for providing an interpreter for Spanish-speaking parents at a recent PTA meeting.

At this time Dr. Capps introduced Dick Balenseifen, new principal at Mayfield Middle School.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #13 – CONDUCT EDIT (SCHOOL IMPROVEMENT) WORK SESSION.

Sue Kuntze, elementary education director, introduced Educational Development and Instructional Team (EDIT) members, Martha Michael and Danny Swopes. Martha Michael and Danny Swopes presented information on school accountability requirements regarding Academic Performance Index, and the No Child Left Behind Act. API or Academic Performance Index became a state law in 1999, and NCLB or the No Child Left Behind Act became a federal law in 2001.

They explained the importance of AYP – Adequate Yearly Progress, which is part of the federal requirements. To comply with the federal No Child Left Behind Act regarding school accountability, adjustments were made in the calculation of API scores. The state Board of Education approved the final API formula in July 2003. Oklahoma’s application for No Child Left Behind has been approved, and Oklahoma is the 26th state to have its application approved.

The New Single Accountability System combines state and federal legislative requirements. All schools (Title I and non Title I) will have to meet the targets set by the state and approved by United States Department of Education. The new targets take the place of the Low-Performing and High-Challenge legislation. The State Board of Education shall develop an API to be used to measure performance of schools; including the academic performance of students. The API Numeric Index ranges from 0 – 1500. One thousand is the 2001-2002 state mean for Oklahoma’s baseline data.

Beginning with the 2002-03 school year, only the scores of students who have been enrolled in the district for two consecutive semesters or more will be included in the API calculations. The 2002 PASS document is good for six years instead of changing every three years. If change is needed to align with national standards, revisions will be made in accordance with the State Textbook Adoption Cycle.

This year EDIT is training Putnam City administrators and teachers to analyze test data which in turn will inform classroom instruction.

Board members were provided opportunities to ask questions during the presentation.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Melinda Johnson made a motion at 7:33 p.m. to adjourn the meeting. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.