Putnam City Board of Education Meeting Minutes
May 2003

BOARD OF EDUCATION REGULAR MEETING
Monday, May 5, 2003

The Putnam City Schools Board of Education of Independent School District No. One of

Oklahoma County, State of Oklahoma, met in regular session Monday, May 5, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 2, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – SUE HOOPER.

Since Sue Hooper, principal at Wiley Post Elementary School, was not able to attend the Board meeting, Elementary Education Director Sue Kuntze gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION OF THE PUTNAM CITY SCHOOLS FOUNDATION GOLDEN APPLE AWARDS – PATTY BRAME, CHAIRPERSON, THE GOLDEN APPLE AWARDS COMMITTEE.

Patty Brame, chairperson for the Golden Apple Awards, and Board President Julie Jenison presented the Spring 2003 Golden Apple Awards. The recipients are as follows: Ty Bell, teacher at Western Oaks Middle School; Bob and Edna Holloway, volunteers at Windsor Hills Elementary School; Lois Jeffries, volunteer at Lake Park Elementary School; Wendell Miles, Electrical Maintenance; and Ann Oswalt, English teacher at Putnam City North High School. Each recipient was presented an engraved Brass Apple and a check for $200.00. Contributions were provided from the Putnam City Public Schools Foundation.

ITEM #3 – PUBLIC PARTICIPATION.

There were two requests to speak to the Board. Patron ShaLonda Stone asked Board members to grant permission for her son to walk with his class at graduation. Lake Park Elementary School teacher Katherine Bishop spoke in support of House Bill 1357, which broadens Oklahoma’s tax base.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Gail LoPresto made a motion to approve the consent agenda as presented. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board Meeting April 21, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200308310 to 200308417 inclusive for time period from April 15, 2003 to April 29, 2003.

c. School Activity Fund Transfer list including Putnam City North High School and Putnam City West High School.

d. School Activity Fund-raisers including James L. Dennis Elementary School, yearbook sales ($4,000.00); Ralph Downs Elementary School, sno-cone sales ($1,000.00); Harvest Hills Elementary School, sell Super Kids Day T-shirts ($200.00); Tulakes Elementary School, sell pictures of moms and children at "A Morning for Moms" ($50.00); Will Rogers Elementary School, sell drinks/snacks at yearbook party ($300.00), Central Middle School, bake sale ($500.00), Physical Night ($750.00).

e. Putnam City Even Start Program.

f. Declaration of obsolete and/or surplus items.

g. Overnight travel requests as submitted under separate cover.

h. Out-of-state trips:

Central Middle School and Cooper Middle School orchestra students to perform at Six Flags Over Texas in Dallas, Texas on May 10, 2003.

i. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Reji Varghese made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SELECTION OF MURRELL, HALL, MCINTOSH AND COMPANY AS THE DISTRICT’S FY 2002-2003 AUDITOR.

Putnam City Schools converted to the Governmental Accounting Standards Board (GASB) Opinion 34 reporting requirements in Fiscal Year 2001-2002. This reporting format is a significant departure from previous financial reporting, which was done on a statutory basis. Murrell, Hall, McIntosh and Company, through its role as the district’s auditor, is familiar with both the financial strengths of our district as well as those areas recommended for improvement. Since Murrell, Hall has extensive knowledge of the district’s financial structure, their contract renewal will insure reporting continuity and provide the Board of Education and Putnam City patrons with an independent and well-informed assessment of the district’s financial condition. Sue Sullivan made a motion to approve the selection of Murrell, Hall, McIntosh and Company as the district’s FY 2002-2003 auditor. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY AB – NONDISCRIMINATION.

The Oklahoma Department of Career and Technology Education conducted a district on-site review of Civil Rights Compliance. It was recommended that the "notice of nondiscrimination" be published on all district-wide publications. To assure compliance and consistency, it is recommended that this notice be added to Policy AB. Sue Sullivan made a motion to approve the revision of Board Policy AB – Nondiscrimination that is presented at the Board table. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

The revised Policy AG – Nondiscrimination is listed below:

NONDISCRIMINATON

The District is committed to the policy that no person shall be unlawfully subjected to discrimination in, excluded from participation in, or denied the benefits of any educational program, extra-curricular activity, or employment in the District on the basis of race, color, religion, gender, national origin, age, marital or veteran status, or disability.

District created publications distributed to students, parents or patrons should contain a statement on non-discrimination. The statement must be font style and size that is plainly legible. The statement should read: "Putnam City Schools does not discriminate on the basis of race, color religion, gender, national origin, age, marital or veteran status, or disability."

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF CONSULTING AGREEMENT WITH JOHN ANTONETTI OF LEARNING 24/7 FOR A ONE-DAY TRAINING SESSION.

The one-day training session on September 18, 2003 focuses on the interpretation of test data and instructional strategies for increased student achievement in reading/language arts. This day of training will be for district staff and will be followed by a workday when each building’s staff will analyze their data as part of their school improvement program. Reji Varghese made a motion to approve the consulting agreement with John Antonetti of Learning 24/7 for a one-day training session in the amount of $3,563.00. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – SUPERINTENDENT’S REPORT.

Wal-Mart presented Even Start with another $1000.00 Literacy Grant, which will go toward the purchase of books.

Deanna Hibler won first place at the district level with her poster submission to the State Dental Association Poster Contest. She and her teacher, Mrs. Graff, received $100 and at the state level, she placed 2nd which awarded her $300.

Lesa Rohrer, 7th grade science teacher at Central Middle School, will attend the Climate and Global Change Geoscience Education Workshop sponsored by the National Center for Atmospheric Research in Boulder, Colorado. She is one of only 20 teachers accepted for this workshop from around the country.

Hefner Middle School 7th grader, David Pilchman, received a $1500.00 college scholarship for winning the Optimist Oratorical Contest. In the past 8 years, Hefner drama students have won 11 of the 16 scholarships given.

Congratulations to Putnam City West High School teacher, Linda Ralls, for being awarded the Lois A. Thomas Award for Distinguished Merit in Teaching. The Oklahoma Interscholastic Press Advisors Association presented this award.

ITEM #10 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the Superintendent’s Report. She congratulated the Golden Apple Award winners. She complimented the positive media reports regarding students and district activities. She congratulated students at Western Oaks Middle School for their winning Project Citizen presentations.

Melinda Johnson complimented the awards ceremony at Putnam City North High School. She talked about a former Putnam City North High School student who organized a rally at Oklahoma State University that "recognized the troops."

Reji Varghese congratulated the Golden Apple Award recipients. He also talked about the Project Citizen presentations at Western Oaks Middle School.

Gail LoPresto praised the Project Citizen presentations at Western Oaks Middle School. She said she would be a judge at the state level competition for Project Citizen. She said she enjoyed

the first grade musical at Rollingwood Elementary School. She said the Golden Apple Award winners were impressive.

Julie Jenison congratulated the Golden Apple Award winners. She said she would be a judge at the state level competition for Project Citizen. She said she enjoyed the land run festivities at Wiley Post Elementary, and the reception for Mariann Robinson, senior at Putnam City North High School.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

Dr. Capps said there were two items for new business. Dr. Capps requested approval for an overnight travel request for Tom Jedlicka to Muskogee, Oklahoma on May 6 – 8, 2003. Melinda Johnson made a motion to approve the overnight travel request for Tom Jedlicka to Muskogee, Oklahoma on May 6 – 8, 2003. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. Dr. Capps stated that on several occasions, the district has entered into agreements with Oklahoma County to provide equipment and labor for district projects, such as parking lots, road pavement, asphalt removal, sidewalks, etc. The only cost to the district was for materials. Oklahoma County has initiated a Mutual Cooperation Agreement for the 2003-2004 fiscal year. This will eliminate the need for an agreement for each project. Sue Sullivan made a motion to approve the Mutual Cooperation Agreement between Putnam City School District No. I-001 and Board of County Commissioners of Oklahoma County. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #12 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 6:47 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.



BOARD OF EDUCATION REGULAR MEETING
Monday, May 19, 2003


 

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 19, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 16, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – PATRICIA HOCKER.
Patricia Hocker, principal at Windsor Hills Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION OF CHECK TO OKLAHOMA MEDICAL RESEARCH FOUNDATION FOR PROCEEDS OF 2002-2003 CANCER FUND DRIVE, AND PRESENTATION OF AWARDS TO SCHOOLS – PATRICIA HOCKER.
Patricia Hocker, cancer fund drive chairwoman, introduced Lois Thomas, retired teacher from Putnam City High School, who started the Putnam City Cancer Fund Drive in 1975. Mrs. Hocker recognized cancer committee co-chairs, Melanie Pealor, and Jason Hasty. Mrs. Hocker presented a check for $157,725.66 to Vernon Cook, president of Oklahoma Medical Research Foundation. The check represented the combined fund-raisers of every school in the district.

Trophies were presented to schools that raised the most money per student. Mrs. Hocker presented Lake Park Elementary School with the trophy for the elementary division, raising $7,394.66. Westen Oaks Middle School won the middle school division with $6,018.84. Putnam City West High School won the high school division with $36,578.73. Putnam City North High School raised the most money by presenting a check for $44,731.80.

ITEM #3 – RECOGNITION OF PUTNAM CITY NORTH GIRLS STATE TENNIS CHAMPIONS.
Putnam City North High School Principal Ray Bohannon introduced tennis coach David Diefenderfer. Mr. Diefenderfer introduced the girls state champion tennis team from Putnam City North High School. The team includes: Amy Senko, Jennifer Le, Jami Carver, Heather Rodwell, Jennifer Haynes, Brittney Dunn, Shayna Hickey, Ashley Rodwell, Katelyn Senko, Kristin Hopkins, Jeanna Berryman, Jennifer Fichtman, Leila Keihani, Chelsea Schwarz, Brianne Thomason, Lauren Ashby, and Blair Ames. Mr. Diefenderfer introduced the team’s lay coaches, Dr. Mike Fouts, Paul Abner, and John Welker.

ITEM #4 – RECOGNITION OF RETIRING PERSONNEL – DR. ANN MILLERBORG.
Dr. Ann Millerborg, assistant superintendent of human resources, recognized retiring personnel including certified and support for the 2002-2003 school year. Julie Jenison assisted Dr. Millerborg in presenting the retirees with a crystal clock and a "Gold Card" for lifetime admission to district events. Each retiree was introduced and given the opportunity to introduce friends and family present.

The retirees include the following:

Curtis Winford Akins, Putnam City HS
Lou Ann Mercer, Windsor Hills ES.
Judy Bachman, James L. Dennis ES
Wendell Miles, Maintenance
Vernon Belcher, Putnam City HS
Carolyn Mohr, Lake Park ES
Mary Bley, Lake Park ES
Stanley Newton, Western Oaks MS
Brenda Burton, Putnam City HS
Dorothy Ramsey, Windsor Hills ES
Vicky Carpenter, Putnam City HS
Jay Reagan, Putnam City West HS
Betty Crow, Special Services
Linda Sexton, Putnam City North HS
Gina Dobbs, Central MS
William Snelson, Putnam City HS
Donna Gray, Overholser/Lake Park ES
Joseph Stocker, Putnam City North HS
Bobbie Heimbach, Administration
Jan Suttles, Tulakes ES
Jon King, Hefner MS
Beth Thompson, Putnam City West HS
Karen Kirkpatrick, Ralph Down ES
Sue Thorne, Apollo ES
Dennis Lapp, Transportation
Linda Wasson, Central MS
Suzanne Largent, Putnam City West HS
Arlene Wetmore, Central MS
Bobbie Loper, Putnam City West HS
Larry Winnard, Putnam City HS
Sharon McNew, Putnam City North HS
Patricia Winnard, Putnam City North HS
Ken McNair, Campus Police

ITEM #5 – PUBLIC PARTICIPATION.
No one addressed the Board during Public Participation.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Sue Sullivan made a motion to approve the consent agenda as presented. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting May 5, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200308419 to 200308553 inclusive for time period from May 1, 2003 to May 12, 2003 with the exception of purchase order numbers 200308477and 200308502 ($1,432.10) for Triangle A & E for the 2002-2003 school year.

c. School Activity Fund Cash Summary for 3rd quarter.

d. School Activity Fund transfer list including Western Oaks Elementary School, Central Middle School, Mayfield Middle School, Western Oaks Middle School, Putnam City High School, Putnam City North High School, and Putnam City West High School.

e. School Activity Fund-raisers including Central Middle School, Krispy Kreme Doughnut sale, ($500.00); Mayfield Middle School, sale of peeler cards, ($1,000.00), garage sale, ($500.00).

f. Declaration of obsolete and/or surplus items.

g. Contract with Keys Speech and Hearing Center at the University of Oklahoma Health Sciences Center for audiological services.

h. Overnight travel requests as submitted under separate cover.

i. Retirements and resignations as listed on Attachment A.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.
Gail LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200308477 and 200308502 ($1,432.10) FOR TRIANGLE A & E.
Melinda Johnson made a motion to approve purchase order numbers 200308477 and 200308502 in the amount of $1,432.10 for Triangle A & E. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE CONTRACT FOR LEGAL SERVICES PROVIDED BY THE CENTER FOR EDUCATION LAW FOR THE 2003-2004 SCHOOL YEAR.
The Center for Education Law is offering the Basic Legal Services Program for the 2003-2004 school year, with no increases in the hourly rates or expenses. Sue Sullivan made a motion to approve the contract for legal services provided by The Center for Education Law for the 2003-2004 school year. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL FOOD SERVICE CONTRACT WITH SODEXHO MANAGEMENT, INC.
Sodexho Management Inc. food contract is a five-year contract renewable each year for four years. The District and Sodexho entered into a contract on July 1, 2000. Gail LoPresto made a motion to approve renewal of food service contract with Sodexho Management, Inc. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE LOW/BEST BID FOR SWITCHGEAR AND LIGHTING RETROFIT PROJECT AT CORONADO HEIGHTS ELEMENTARY SCHOOL.
The 2000 Bond allowed for the switchgear and lighting retrofit project at Coronado Heights Elementary School. Bids were opened at 1:30 p.m. on Monday, May 5, 2003. The low bid was submitted by Make the Connection. Although this firm has not worked for Putnam City School, they have worked with Bass & Associates, the engineering firm overseeing the project. Bass & Associates have no hesitations in their recommendation of Make the Connection. Melinda Johnson made a motion to approve the low bid for switchgear and lighting retrofit project at Coronado Heights Elementary School. Gail LoPresto seconded the motion. Discussion followed. Melinda Johnson made an amended motion to approve the low bid from Make the Connection in the amount of $151,862.00 for switchgear and lighting retrofit project at Coronado Heights Elementary School. Gail LoPresto amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE LOW/BEST BID FOR HVAC AND ROOF REPLACEMENT PROJECTS AT CENTRAL INTERMEDIATE SCHOOL.
The 2000 Bond allowed for Central Intermediate School roofing and HVAC projects. Bids were opened at 2:00 p.m. May 5, 2003. These projects were bid as one with the involvement of both the engineering and architectural firms. Their combined efforts will see the projects through all phases of the jobs. Both projects will be completed this summer with careful scheduling coordination between the roofing sub-contractor and the air conditioning contractor. Mr. Varghese made a motion to approve the low bid for the HVAC and roof replacement projects at Central Intermediate School. Melinda Johnson seconded the motion. Discussion followed. Reji Varghese made an amended motion to approve the low bid from Hardesty Team in the amount of $185,113.00 for the HVAC and roof replacement projects at Central Intermediate School. Melinda Johnson amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EASEMENT AT PUTNAM CITY HIGH SCHOOL.
To complete the athletic facility project, the Oklahoma City fire department is requiring a new fire line at Putnam City High School. The easement will allow ingress and egress for maintenance to the water line. Although Putnam City High School is in Warr Acres, the water lines are owned and serviced by the City of Oklahoma City. Sue Sullivan made a motion to approve a permanent easement at Putnam City High School. Reji Vargese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EASEMENT AT PUTNAM CITY NORTH HIGH SCHOOL.
To complete the athletic facility project, the Oklahoma City fire department is requiring a new fire line at Putnam City North High School. The easement will allow ingress and egress for maintenance to the water line. Sue Sullivan made a motion to approve a permanent easement at Putnam City North High School. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – SUPERINTENDENT’S REPORT.
Congratulations to Central Middle School, who has again claimed the honor of Knowledge Masters State Champions. Central Middle School won first place in the fall and now Spring competition with Oklahoma’s junior high and middle schools. There were teams from 48 states, District of Columbia, Canada, China, Hong Kong, Japan, Korea, Lebanon, Poland, Peru, Singapore and others. Central ranked 62nd of 931 teams competing.

Putnam City North High School won the Sweepstakes award at State History Day competition. Alisa Ballard, Lauren McGough and Emily Schoeb have qualified to compete in the National History Day competition this summer at the University of Maryland. Jennifer Seal was named Teacher of the Year for District Five at the same competition.

Congratulations to Brooke Luo, an 8th grader at Hefner, who won the KOSU-FM writing contest titled "When I become Governor." Brooke, her parents and some school personnel went to the capitol and met with Governor Henry. Brooke read her paper to him and received a certificate for her achievement

Congratulations to Sharen Morales, second grade teacher at Central Elementary School, who has been selected as Wal-Mart Teacher of the Year 2003. A check for $1,000.00 was presented to Sherri Brown, Principal.

Two Windsor Hills Elementary School teachers have recently been awarded the Sam’s Club Teacher of the Year Award. Thea Lanier received $1,000.00 for the 2003 award and Lillian Baum received a $500.00 grant for the 2002 school year, which was an oversight last year due to a management change.

ITEM #16 – COMMENTS BY BOARD MEMBERS.
Sue Sullivan thanked Dr. Capps for the good news in his report. She congratulated district retirees and the state champion Putnam City North High School girls’ tennis team. She was glad that proms and graduation ceremonies went safely for students and staff.

Melinda Johnson congratulated Putnam City North’s State History Day team and their coach, Jennifer Seal. She complimented the two graduation ceremonies she attended at Putnam City North High School and Putnam City West High School. She congratulated Putnam City North’s girls’ tennis team, who was honored at the Board meeting, and the baseball team, who reached the state play-offs.

Reji Varghese thanked principals for the list of spring events. He talked about attending a site improvement meeting at Putnam City West High School. He said he was thrilled to see the plans in action. He complimented the mentorship program at Putnam City West High School. He said he enjoyed the band concert at Western Oaks Middle School and the wrap-up at Western Oaks Elementary School.

Gail LoPresto said she enjoyed the band concert at Mayfield Middle School. She said the graduation ceremony at Putnam City Academy was very impressive. She said she served as a state judge for the Project Citizen competition, held at the capitol, where she had the opportunity to visit with Clara Luper, former educator and civil rights leader.

Julie Jenison congratulated district retirees and the Putnam City North girls’ tennis team. She wished district staff and Board members a safe and blessed summer.

ITEM #17 – CONSIDERATION OF AND VOTE ON A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF THE EMPLOYMENT EVALUATION OF THE SUPERINTENDENT, PURSUANT TO 25 O.S. §307 (B)(1) AND (B)(7), AND FOR THE DISCUSSION OF APPOINTMENT/EMPLOYMENT OF A PRINCIPAL AT PUTNAM CITY HIGH SCHOOL PURSUANT TO 25 O.S. §307 (B)(1).
Gail LoPresto made a motion at 6:59 p.m. to enter into executive session for the purpose of the employment evaluation of the superintendent pursuant to 25 O.S. §307 (B)(1) and (B)(7) and for the discussion of appointment/employment of a principal at Putnam City High School pursuant to 25 O.S. §307 (B)(1). Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.
Melinda Johnson made a motion at 8:28 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board members Julie Jenison, Sue Sullivan, Melinda Johnson, Reji Varghese, Gail LoPresto; Administrators, Dr. Melani Mouse, Dr. Ann Millerborg; Superintendent, Jim Capps; and legal counsel, Linda Meoli met in executive session for the purpose of the employment evaluation of the Superintendent, pursuant to 25 O.S. §307 (B)(1) and (B)(7) and for the discussion of appointment/employment of a principal at Putnam City High School pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT/EMPLOY A PRINCIPAL AT PUTNAM CITY HIGH SCHOOL.
Gail LoPresto made a motion to appoint Dr. Don Wentroth principal at Putnam City High School. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

Board President Julie Jenison stated at 8:29 p.m. that Board members would reconvene in executive session to further discuss Item #17.

Melinda Johnson made a motion at 12:22 a.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board members Julie Jenison, Sue Sullivan, Melinda Johnson, Reji Varghese, Gail LoPresto; Superintendent Jim Capps; legal counsel, Linda Meoli met in executive session for the purpose of the employment evaluation of the Superintendent, pursuant to 25 O.S. §307 (B)(1) and (B)(7).

No action was taken.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.
There was no new business.

ITEM #21 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.
Sue Sullivan made a motion at 12: 23 a.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, May 19, 2003


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 19, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 16, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – PATRICIA HOCKER.

Patricia Hocker, principal at Windsor Hills Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION OF CHECK TO OKLAHOMA MEDICAL RESEARCH FOUNDATION FOR PROCEEDS OF 2002-2003 CANCER FUND DRIVE, AND PRESENTATION OF AWARDS TO SCHOOLS – PATRICIA HOCKER.

Patricia Hocker, cancer fund drive chairwoman, introduced Lois Thomas, retired teacher from Putnam City High School, who started the Putnam City Cancer Fund Drive in 1975. Mrs. Hocker recognized cancer committee co-chairs, Melanie Pealor, and Jason Hasty. Mrs. Hocker presented a check for $157,725.66 to Vernon Cook, president of Oklahoma Medical Research Foundation. The check represented the combined fund-raisers of every school in the district.

Trophies were presented to schools that raised the most money per student. Mrs. Hocker presented Lake Park Elementary School with the trophy for the elementary division, raising $7,394.66. Westen Oaks Middle School won the middle school division with $6,018.84. Putnam City West High School won the high school division with $36,578.73. Putnam City North High School raised the most money by presenting a check for $44,731.80.

ITEM #3 – RECOGNITION OF PUTNAM CITY NORTH GIRLS STATE TENNIS CHAMPIONS.

Putnam City North High School Principal Ray Bohannon introduced tennis coach David Diefenderfer. Mr. Diefenderfer introduced the girls state champion tennis team from Putnam City North High School. The team includes: Amy Senko, Jennifer Le, Jami Carver, Heather Rodwell, Jennifer Haynes, Brittney Dunn, Shayna Hickey, Ashley Rodwell, Katelyn Senko, Kristin Hopkins, Jeanna Berryman, Jennifer Fichtman, Leila Keihani, Chelsea Schwarz, Brianne Thomason, Lauren Ashby, and Blair Ames. Mr. Diefenderfer introduced the team’s lay coaches, Dr. Mike Fouts, Paul Abner, and John Welker.

ITEM #4 – RECOGNITION OF RETIRING PERSONNEL – DR. ANN MILLERBORG.

Dr. Ann Millerborg, assistant superintendent of human resources, recognized retiring personnel including certified and support for the 2002-2003 school year. Julie Jenison assisted Dr. Millerborg in presenting the retirees with a crystal clock and a "Gold Card" for lifetime admission to district events. Each retiree was introduced and given the opportunity to introduce friends and family present.

The retirees include the following:

Curtis Winford Akins, Putnam City HS
Lou Ann Mercer, Windsor Hills ES.
Judy Bachman, James L. Dennis ES
Wendell Miles, Maintenance
Vernon Belcher, Putnam City HS
Carolyn Mohr, Lake Park ES
Mary Bley, Lake Park ES
Stanley Newton, Western Oaks MS
Brenda Burton, Putnam City HS
Dorothy Ramsey, Windsor Hills ES
Vicky Carpenter, Putnam City HS
Jay Reagan, Putnam City West HS
Betty Crow, Special Services
Linda Sexton, Putnam City North HS
Gina Dobbs, Central MS
William Snelson, Putnam City HS
Donna Gray, Overholser/Lake Park ES
Joseph Stocker, Putnam City North HS
Bobbie Heimbach, Administration
Jan Suttles, Tulakes ES
Jon King, Hefner MS
Beth Thompson, Putnam City West HS
Karen Kirkpatrick, Ralph Down ES
Sue Thorne, Apollo ES
Dennis Lapp, Transportation
Linda Wasson, Central MS
Suzanne Largent, Putnam City West HS
Arlene Wetmore, Central MS
Bobbie Loper, Putnam City West HS
Larry Winnard, Putnam City HS
Sharon McNew, Putnam City North HS
Patricia Winnard, Putnam City North HS
Ken McNair, Campus Police

ITEM #5 – PUBLIC PARTICIPATION.

No one addressed the Board during Public Participation.

ITEM #6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Sue Sullivan made a motion to approve the consent agenda as presented. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for regular board meeting May 5, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200308419 to 200308553 inclusive for time period from May 1, 2003 to May 12, 2003 with the exception of purchase order numbers 200308477and 200308502 ($1,432.10) for Triangle A & E for the 2002-2003 school year.

c. School Activity Fund Cash Summary for 3rd quarter.

d. School Activity Fund transfer list including Western Oaks Elementary School, Central Middle School, Mayfield Middle School, Western Oaks Middle School, Putnam City High School, Putnam City North High School, and Putnam City West High School.

e. School Activity Fund-raisers including Central Middle School, Krispy Kreme Doughnut sale, ($500.00); Mayfield Middle School, sale of peeler cards, ($1,000.00), garage sale, ($500.00).

f. Declaration of obsolete and/or surplus items.

g. Contract with Keys Speech and Hearing Center at the University of Oklahoma Health Sciences Center for audiological services.

h. Overnight travel requests as submitted under separate cover.

i. Retirements and resignations as listed on Attachment A.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200308477 and 200308502 ($1,432.10) FOR TRIANGLE A & E.

Melinda Johnson made a motion to approve purchase order numbers 200308477 and 200308502 in the amount of $1,432.10 for Triangle A & E. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE CONTRACT FOR LEGAL SERVICES PROVIDED BY THE CENTER FOR EDUCATION LAW FOR THE 2003-2004 SCHOOL YEAR.

The Center for Education Law is offering the Basic Legal Services Program for the 2003-2004 school year, with no increases in the hourly rates or expenses. Sue Sullivan made a motion to approve the contract for legal services provided by The Center for Education Law for the 2003-2004 school year. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL FOOD SERVICE CONTRACT WITH SODEXHO MANAGEMENT, INC.

Sodexho Management Inc. food contract is a five-year contract renewable each year for four years. The District and Sodexho entered into a contract on July 1, 2000. Gail LoPresto made a motion to approve renewal of food service contract with Sodexho Management, Inc. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE LOW/BEST BID FOR SWITCHGEAR AND LIGHTING RETROFIT PROJECT AT CORONADO HEIGHTS ELEMENTARY SCHOOL.

The 2000 Bond allowed for the switchgear and lighting retrofit project at Coronado Heights Elementary School. Bids were opened at 1:30 p.m. on Monday, May 5, 2003. The low bid was submitted by Make the Connection. Although this firm has not worked for Putnam City School, they have worked with Bass & Associates, the engineering firm overseeing the project. Bass & Associates have no hesitations in their recommendation of Make the Connection. Melinda Johnson made a motion to approve the low bid for switchgear and lighting retrofit project at Coronado Heights Elementary School. Gail LoPresto seconded the motion. Discussion followed. Melinda Johnson made an amended motion to approve the low bid from Make the Connection in the amount of $151,862.00 for switchgear and lighting retrofit project at Coronado Heights Elementary School. Gail LoPresto amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE LOW/BEST BID FOR HVAC AND ROOF REPLACEMENT PROJECTS AT CENTRAL INTERMEDIATE SCHOOL.

The 2000 Bond allowed for Central Intermediate School roofing and HVAC projects. Bids were opened at 2:00 p.m. May 5, 2003. These projects were bid as one with the involvement of both the engineering and architectural firms. Their combined efforts will see the projects through all phases of the jobs. Both projects will be completed this summer with careful scheduling coordination between the roofing sub-contractor and the air conditioning contractor. Mr. Varghese made a motion to approve the low bid for the HVAC and roof replacement projects at Central Intermediate School. Melinda Johnson seconded the motion. Discussion followed. Reji Varghese made an amended motion to approve the low bid from Hardesty Team in the amount of $185,113.00 for the HVAC and roof replacement projects at Central Intermediate School. Melinda Johnson amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EASEMENT AT PUTNAM CITY HIGH SCHOOL.

To complete the athletic facility project, the Oklahoma City fire department is requiring a new fire line at Putnam City High School. The easement will allow ingress and egress for maintenance to the water line. Although Putnam City High School is in Warr Acres, the water lines are owned and serviced by the City of Oklahoma City. Sue Sullivan made a motion to approve a permanent easement at Putnam City High School. Reji Vargese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EASEMENT AT PUTNAM CITY NORTH HIGH SCHOOL.

To complete the athletic facility project, the Oklahoma City fire department is requiring a new fire line at Putnam City North High School. The easement will allow ingress and egress for maintenance to the water line. Sue Sullivan made a motion to approve a permanent easement at Putnam City North High School. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – SUPERINTENDENT’S REPORT.

  • Congratulations to Central Middle School, who has again claimed the honor of Knowledge Masters State Champions. Central Middle School won first place in the fall and now Spring competition with Oklahoma’s junior high and middle schools. There were teams from 48 states, District of Columbia, Canada, China, Hong Kong, Japan, Korea, Lebanon, Poland, Peru, Singapore and others. Central ranked 62nd of 931 teams competing.
  • Putnam City North High School won the Sweepstakes award at State History Day competition. Alisa Ballard, Lauren McGough and Emily Schoeb have qualified to compete in the National History Day competition this summer at the University of Maryland. Jennifer Seal was named Teacher of the Year for District Five at the same competition.
  • Congratulations to Brooke Luo, an 8th grader at Hefner, who won the KOSU-FM writing contest titled "When I become Governor." Brooke, her parents and some school personnel went to the capitol and met with Governor Henry. Brooke read her paper to him and received a certificate for her achievement
  • Congratulations to Sharen Morales, second grade teacher at Central Elementary School, who has been selected as Wal-Mart Teacher of the Year 2003. A check for $1,000.00 was presented to Sherri Brown, Principal.
  • Two Windsor Hills Elementary School teachers have recently been awarded the Sam’s Club Teacher of the Year Award. Thea Lanier received $1,000.00 for the 2003 award and Lillian Baum received a $500.00 grant for the 2002 school year, which was an oversight last year due to a management change.

ITEM #16 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in his report. She congratulated district retirees and the state champion Putnam City North High School girls’ tennis team. She was glad that proms and graduation ceremonies went safely for students and staff.

Melinda Johnson congratulated Putnam City North’s State History Day team and their coach, Jennifer Seal. She complimented the two graduation ceremonies she attended at Putnam City North High School and Putnam City West High School. She congratulated Putnam City North’s girls’ tennis team, who was honored at the Board meeting, and the baseball team, who reached the state play-offs.

Reji Varghese thanked principals for the list of spring events. He talked about attending a site improvement meeting at Putnam City West High School. He said he was thrilled to see the plans in action. He complimented the mentorship program at Putnam City West High School. He said he enjoyed the band concert at Western Oaks Middle School and the wrap-up at Western Oaks Elementary School.

Gail LoPresto said she enjoyed the band concert at Mayfield Middle School. She said the graduation ceremony at Putnam City Academy was very impressive. She said she served as a state judge for the Project Citizen competition, held at the capitol, where she had the opportunity to visit with Clara Luper, former educator and civil rights leader.

Julie Jenison congratulated district retirees and the Putnam City North girls’ tennis team. She wished district staff and Board members a safe and blessed summer.

ITEM #17 – CONSIDERATION OF AND VOTE ON A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF THE EMPLOYMENT EVALUATION OF THE SUPERINTENDENT, PURSUANT TO 25 O.S. §307 (B)(1) AND (B)(7), AND FOR THE DISCUSSION OF APPOINTMENT/EMPLOYMENT OF A PRINCIPAL AT PUTNAM CITY HIGH SCHOOL PURSUANT TO 25 O.S. §307 (B)(1).

Gail LoPresto made a motion at 6:59 p.m. to enter into executive session for the purpose of the employment evaluation of the superintendent pursuant to 25 O.S. §307 (B)(1) and (B)(7) and for the discussion of appointment/employment of a principal at Putnam City High School pursuant to 25 O.S. §307 (B)(1). Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Melinda Johnson made a motion at 8:28 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board members Julie Jenison, Sue Sullivan, Melinda Johnson, Reji Varghese, Gail LoPresto; Administrators, Dr. Melani Mouse, Dr. Ann Millerborg; Superintendent, Jim Capps; and legal counsel, Linda Meoli met in executive session for the purpose of the employment evaluation of the Superintendent, pursuant to 25 O.S. §307 (B)(1) and (B)(7) and for the discussion of appointment/employment of a principal at Putnam City High School pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT/EMPLOY A PRINCIPAL AT PUTNAM CITY HIGH SCHOOL.

Gail LoPresto made a motion to appoint Dr. Don Wentroth principal at Putnam City High School. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

Board President Julie Jenison stated at 8:29 p.m. that Board members would reconvene in executive session to further discuss Item #17.

Melinda Johnson made a motion at 12:22 a.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board members Julie Jenison, Sue Sullivan, Melinda Johnson, Reji Varghese, Gail LoPresto; Superintendent Jim Capps; legal counsel, Linda Meoli met in executive session for the purpose of the employment evaluation of the Superintendent, pursuant to 25 O.S. §307 (B)(1) and (B)(7).

No action was taken.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #21 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 12: 23 a.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.