Putnam City Board of Education Meeting Minutes
March 2003

BOARD OF EDUCATION REGULAR MEETING
Monday, March 3, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, March 3, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, February 28, 2003 at 4:00 p.m. in accordance with 25 O.S.§ 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Gail LoPresto, member; and Andrea Nowlin, clerk.

Mrs. Jenison stated the boardroom is not large enough to accommodate the number of people wanting to attend the meeting. Mrs. Sullivan made a motion to reconvene the meeting in the Central Middle School Auditorium at 4020 North Grove at 6:10 p.m. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; LoPresto, aye; Jenison, aye. Notice of the location of the reconvened meeting was posted on the entrances of the administration building. The meeting was then reconvened at 6:10 p.m. at the Central Middle School Auditorium. Board members Melinda Johnson and Reji Varghese were in attendance along with Superintendent Dr. Jim Capps and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DEBBIE SPENCE.

Debbie Spence, principal at Rollingwood Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION FROM "THE SOUND OF MUSIC" BY PUTNAM CITY NORTH DRAMA STUDENTS.

Putnam City North High School vocal music teacher Jan Hulsey introduced the following district students: Erin McCracken, Amanda Rushing, Cory Lloyd, Robbi Robinson, Danny Robinson, Lacey Rector, Leitner Greiner, and Rachel Schooley. The students, performing as the Von Trapp Family, previewed a number from "The Sound of Music." The musical will be presented on Thursday and Friday at 7:30 p.m. at Putnam City North High School.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PROCLAMATION DECLARING MARCH YOUTH ARTS MONTH IN PUTNAM CITY SCHOOLS – BARBARA GABEL.

Fine Arts Coordinator Barbara Gabel introduced Putnam City Academy Arts Specialist Donna Kirkevold. Mrs. Kirkevold read in full a proclamation declaring March Youth Arts Month. Ms. Gabel asked the Board to approve the proclamation. Mrs. Johnson made a motion to approve the proclamation declaring March Youth Arts Month. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

Ms. Gabel introduced Becca Devore, art student from Putnam City North High School. Miss Devore presented her framed, original artwork to Board President Julie Jenison. The donated artwork will be on display at the administration building.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE 2001-2002 INDEPENDENT AUDIT SUBMITTED BY MURRELL, HALL, MCINTOSH AND COMPANY.

Mrs. Jenison introduced Audit Manager Mary Johnson of Murrell, Hall, McIntosh and Company. Ms. Johnson gave a brief overview of the audit report and findings. The auditors determined that the District’s financial statements complied in all material aspects with the law. A copy of the audit was presented to each of the Board members prior to the meeting. Ms. Johnson was available to answer questions from Board members concerning the audit. There were no questions from Board members. Mrs. LoPresto made a motion to approve the 2001-2002 Independent Audit submitted by Murrell, Hall, McIntosh and Company. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – PUBLIC PARTICIPATION.

There were 22 requests to speak to the Board. Putnam City High School student Matthew Fleharty spoke on block scheduling. Social Studies Coordinator Kelly Curtright spoke on the budget. Putnam City North High School teacher Carole Kelley spoke on the budget and block scheduling. Patron John Henry Ward spoke on the proposed high school schedule. Putnam City West High School teacher Neil Hill spoke on the block schedule. Putnam City West High School student Victoria Adigun spoke on block scheduling. Putnam City West High School student Melissa Notley spoke on block scheduling. Putnam City High School student Lee Ross spoke on the block vs. seven period day schedule. Retired Putnam City West High School teacher Judy Harris spoke on block scheduling and mathematics. Putnam City West High School teacher William Wakeham spoke on the high school delivery system. Putnam City West High school teacher Beth Thompson spoke on the block vs. seven period day schedule. Putnam City West High School teacher Barbara Berard spoke on the block vs. seven period day schedule. Patron Tracy Calamaio spoke on the high school delivery system. Putnam City West High School teacher Lynn Cook spoke on the block vs. seven period day schedule. Putnam City West High School teacher Sue Goldfarb spoke on the block vs. seven period day schedule. Putnam City North High School student Jeff Dacus spoke on AP classes. Putnam City North High School student Steven Senkowski spoke on the block schedule. Patron Cindy Gibbs spoke on the block schedule. Putnam City North High School student Pandora Peterson spoke on the block schedule. Patron Brent Winston spoke on the block vs. seven period day schedule. Putnam City High School student Jenna Kennedy spoke on the block vs. seven period day schedule. Putnam City High School Principal Vernon Belcher spoke on the block schedule and school safety.

ITEM # 6 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Dr. Capps advised Board members to remove Ernestine Tipton, custodian, from the support personnel resignation list. Mrs. LoPresto made a motion to approve the consent agenda as presented with the removal of Ernestine Tipton, custodian, from the support personnel resignation list. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board Meeting February 17, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200306069 to 200306425 inclusive for time period from February 11, 2003 to February 24, 2003 with the exception of purchase order number 200306340 and 200306369 ($900.00) for Triangle A & E for the 2002-2003 school year.

c. School Activity Fund Transfer list including Mayfield Middle School, Putnam City North High School and Putnam City West High School.

d. School Activity Fund-raisers including Apollo Elementary School, book fair ($500.00); Central Intermediate School, change competition between grade levels ($750.00); Ralph Downs Elementary School, flower bulbs ($750.00), chocolate bunnies ($750.00); Harvest Hills Elementary School, $1.00 candy bars ($2,000.00), $1.00 snow cones ($1,400.00); Northridge Elementary School, book/author visit ($500.00); Overholser Elementary School, candy ($10,000.00); Rollingwood Elementary School, spring pictures ($1,400.00); Western Oaks Elementary School, gift catalog items ($5,000.00); Mayfield Middle School, shirts ($350.00), candy ($2,000.00); Elementary and Secondary Schools, authorgraphed books in conjunction with author visits (0 - $300.00 will vary per school).

e. Overnight travel requests as submitted under separate cover.

f. Retirements and resignations as listed on Attachment A.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PAYMENT OF PURCHASE ORDER NUMBERS 200306340 AND 200306369 ($900.00) FOR TRIANGLE A & E. Mrs. Johnson made a motion to approve payment of purchase order numbers 200306340 and 200306369 ($900.00) for Triangle A & E. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, abstain; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO AFFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A PUTNAM CITY NORTH HIGH SCHOOL FRESHMAN STUDENT.

Mrs. LoPresto made a motion to affirm the long-term suspension of a Putnam City North High School freshman student. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO AFFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A PUTNAM CITY NORTH HIGH SCHOOL SENIOR STUDENT.

Mrs. Sullivan made a motion to affirm the long-term suspension of a Putnam City North High School senior student. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO SET A DATE, TIME AND PLACE FOR A SPECIAL BOARD MEETING.

Mr. Varghese made a motion to set a Special Board Meeting for Monday, March 24, 2003 at 6:00 p.m. in the boardroom at the Administration Building. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY DD – TEACHERS.

This school year all licensed teachers and entry level teachers were hired on a Duration of Need contract. The Duration of Need contract is for one year only. This allows for flexibility in staffing to accommodate for budget shortfalls. The revision updates policy DD to reflect this practice. Mr. Varghese made a motion to approve the revision of Board Policy DD – Teachers. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The revised Board Policy DD – Teachers is listed below:

TEACHERS

Definition: Teacher shall mean an employee of the District who is required by the position in which the teacher is employed to be licensed or certified as a teacher.

Dismissal, Non-reemployment, or Suspension: Teachers may be dismissed, non-reemployed, or suspended according to applicable law and/or any applicable negotiated agreement.

Reduction in Force: Teachers may be reduced in force according to applicable law and/or any applicable negotiated agreement.

Temporary Teachers: Teachers may be employed on a temporary basis in certain circumstances and pursuant to a Temporary Teacher Contract. Temporary Teacher Contracts are not subject to the continuing contract law and shall be effective only for the specified term which shall not exceed the end of the school year in which the contract begins. Temporary Teacher Contracts may be utilized for teachers who are employed:

1. in positions which are fully funded by federal or private categorical grants;

2. for a period of time during the absence of a teacher on District-approved leave;

3. to fill a new position created because of increased enrollment after the commencement of school;

4. to fill a vacancy which occurs after July 1; or

5. to fill a need of the District which does not require a full-time, permanent position.

6. as a licensed teacher.

Student Teachers: The District may utilize the services of Student Teachers in order to provide Student Teachers with necessary training. The Administration may provide for the supervision and training of Student Teachers according to Administrative Regulations. The District shall not require any regularly employed teacher to supervise any Student Teacher; however, regularly employed teachers who have been employed as a teacher within the District for three or more years may volunteer to supervise Student Teachers. In coordinating and assisting with any Student Teacher program, the District may provide Student Teachers and their supervisors or instructors with access to school facilities and to classrooms for the purpose of observing teaching and other school activities.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY EH – STUDENT CONDUCT.

The suggested revisions to Policy EH will allow Putnam City to work in cooperation with the Alcoholic Beverage Laws Enforcement Commission (ABLE). It is unlawful for a person who is under eighteen years of age to purchase, receive, or have in their possession a tobacco product. If a student violates this law on school grounds or during a school activity, building administrators would submit a notice of the student’s tobacco violation to the ABLE Commission. The ABLE Commission will impose an administrative fine not to exceed $100.00 for a first offense and not to exceed $200.00 for a second or subsequent offense within one year.

The way we handle disciplinary actions for tobacco would not change. The only difference would be that in addition to the standard procedures outlined in current policy, an administrator would complete a student tobacco violation form and submit it to the ABLE Commission. Mrs. LoPresto made a motion to approve the revision of Board Policy EH – Student Conduct. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The revised Board Policy EH – Student Conduct is listed below.

STUDENT CONDUCT

Students who engage in conduct or activities, which are prohibited by this policy, may be subjected to disciplinary action up to and including suspension from school. While students are (a) in attendance at school or any function authorized or sponsored (b) in transit to or from school or any function authorized or sponsored by the District; or (c) on any property subject to the control and authority of the District, students are prohibited from engaging in the following conduct or activities:

1. Smoking, using, and/or possessing tobacco products;

2. Using, consuming, possessing, or being under the influence of, selling, transferring, distributing, or bartering any alcoholic beverage or low-point beer as defined by state law;

3. Using, consuming, possessing, or being under the influence of, selling, transferring, distributing, or bartering any narcotic drug, stimulant, barbiturate, depressant, hallucinogen, opiate, inhalant, counterfeit drug, or any other controlled or non-controlled dangerous substance;

4. Using, possessing, selling, transferring, distributing, or bartering any drug paraphernalia;

5. Being in possession of any unauthorized wireless telecommunication device;

6. Possessing; using; transferring possession of; or aiding, accompanying, or assisting another student to use any type of weapon, which includes but is not limited to: guns; rifles; pistols; shotguns; any device which throws, discharges, or fires objects, bullets, or shells; knives, explosive or incendiary devices, including fireworks; hand chains; metal knuckles; or any object that is used as a weapon or dangerous instrument; included in this prohibition is any facsimile or counterfeit weapon;

7. Disobeying, showing disrespect for, defying the authority of, or being insubordinate to a teacher, administrator, or other District employee, including bus drivers, secretaries, custodians, and cafeteria workers;

8. Leaving school grounds or activities at unauthorized times without permission;

9. Refusing to identify or falsely identifying one's self to District personnel;

10. Entering without authority into classrooms or other restricted school premises;

11. Violating the District's policies, Administrative Regulations, a school’s student

handbook provisions, rules, practices, or state law;

12. Engaging in conduct which endangers or jeopardizes the safety of other persons;

13. Harassing, hazing, threatening, or verbally abusing another person;

14. Preparing, publishing, or distributing written or verbal statements or plans of a violent or threatening nature, which, if carried out, could result in harm to another person or damage to property;

15. Using profanity, vulgar language or expressions, or obscene gestures;

16. Committing acts of sexual harassment, as defined by District Policy, or sexual assaults;

17. Assaulting, battering, inflicting bodily injury on, or fighting with another person;

18. Creating or attempting to create a classroom disturbance, acting in a disorderly manner, disturbing the peace, or inciting, encouraging, prompting, or participating in attempts to interfere with or disrupt the normal educational process;

19. Showing disrespect, damaging, vandalizing, cutting, defacing, or destroying any real or personal property belonging to the District or any other person; and

20. Engaging in extortion, theft, arson, gambling, immoral behavior, forgery, possession of stolen property, and cheating.

Any student conduct or activity which does not occur (a) in attendance at school or any function authorized or sponsored by the District; (b) in transit to or from school or any function authorized or sponsored by the District or (c) on any property subject to the control and authority of the District, but adversely affects or poses a threat to the physical or emotional safety and well-being of other students, employees, or school property or disrupts school operations is prohibited.

In addition to disciplinary action, the Superintendent or Principal of a school site is authorized to make and pursue a criminal complaint, to press charges against any student when actions that are in violation of this policy are criminal in nature, and to refer matters to the Alcoholic Beverage Laws Enforcement (ABLE) Commission for investigation and prosecution as provided by law.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF COMMUNICATION SOFTWARE FOR PALM DEVICES AND DESKTOP MACHINES. $95,000.00 (FEDERAL PROJECT #599)

The federally funded PALM project has been working with the University of Michigan to develop applications and capabilities for PALM classroom use. This new software will allow teachers to examine and assess student work, distribute new assignments and manage student files. Mrs. LoPresto made a motion to approve purchase of communication software for PALM devices and desktop machines in the amount of $95,000.00 from federal project #599. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW AND /OR BEST BID FROM MIDWEST BUS SALES FOR 19 NEW BUSES. $999,939.00 ($1,000,000.00 ALLOTMENT – 2000 BOND 34-284)

The 2000 Bond Issue allowed for the purchase of buses in the third release. Bids were opened at 2:00 p.m. on Tuesday, February 25, 2003. Midwest Bus Sales, Inc. and Roberts Bus Center submitted bids. The requirement was for six (6) special needs buses (47 passenger with lift) and the remainder of the allotment would allow for additional (71 passenger) buses. Mr. Varghese made a motion to accept the low and/or best bid from Midwest Bus Sales for 19 new buses in the amount of $999,939.00 from 2000 Bond 34-284. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW AND/OR BEST BID FOR THE RETROFITTING OF LIGHTS AT PUTNAM CITY NORTH HIGH SCHOOL.

The 2000 Bond Issue allowed for the retrofitting of lights at several sites. The architectural firm has completed the specifications and drawings for Putnam City North High School. Bids were opened March 3, 2003 at 1:00 p.m. A total of seven contractors bid on the project. Metro Tech Electrical submitted the low bid; however, the district has had no history with Metro Tech. Therefore, the architect recommends that written references be obtained. Mrs. Johnson made a motion to table this item until written references are obtained. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON RECOMMENDATION TO CHANGE THE 2002-2003 DISTRICT CALENDAR.

A board member has requested that the two built-in snow days be eliminated, if not required for inclement weather. Classes would be held and offices would be open on these dates, April 18 and April 21, 2003. Students would then be released from school at the close of day Wednesday,

May 21, 2003 and 10-month employees would finalize their contracts two days earlier. Any savings realized would be in utilities. Mrs. Johnson made a motion to change the 2002-2003 district calendar to eliminate the two snow days. Mrs. Sullivan seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Varghese, nay; LoPresto, aye; Jenison, nay. Motion passed.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE PUTNAM CITY HIGH SCHOOL ATHLETIC FACILITY PROJECT FOR SUBMITTAL TO MAPS. $125,000.00 (MAPS FOR KIDS FUND)

Presently, the baseball field has one unisex restroom facility. An updated and enlarged restroom facility at the Putnam City High School baseball field is not only needed but also required. ADA requires handicap accessible restrooms. Additionally, the city is requiring a fire line and hydrant to bring the site up to code. Mrs. LoPresto made a motion to approve the Putnam City High School Athletic Facility Project for submittal to MAPS in the amount of $125,000.00. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE REORGANIZATION OF THE CAMPUS POLICE DEPARTMENT. ($350,000.00 BUDGET REDUCTION)

Mrs. Johnson made a motion to approve the reorganization of the Campus Police Department with a $280,000.00 budget reduction. Mrs. Sullivan seconded the motion. Discussion followed. Dr. Capps stated the reorganization of the Campus Police Department would provide one officer at each high school, four patrol officers, and four dispatchers. Mrs. Johnson made an amended motion to approve the reorganization of the Campus Police Department with a $350,000.00 budget reduction. Mrs. Sullivan amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #20 – CONSIDERATION OF AND VOTE TO CHANGE THE HIGH SCHOOL DELIVERY SYSTEM.

Mrs. Sullivan made a motion to change the high school delivery for the 2003-2004 school year to an 85-student load per day and a 170-student load per year on the 4 x 4 block for estimated savings of $1,087,500.00. Mrs. Johnson seconded the motion. Discussion followed. Mrs. LoPresto stated she did not want to revisit any discussions on after school athletics. Vote: Sullivan, aye; Johnson, aye; Varghese, nay; LoPresto, aye; Jenison, aye. Motion passed.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE ONLY SELF-SUPPORTING SUMMER PROGRAMS.

In the past, summer programs have cost the district approximately $50,000.00 annually. In an effort to reduce the expenses in the General Fund, summer school tuition must be increased to $200.00 per session. Transportation will not be provided for middle school. High school and middle school summer programs will be held at the same site with 1 – 1½ administrator(s), dependent on enrollment. Dr. Capps stated all summer programs would have a tuition increase based on last year’s enrollment. Mrs. LoPresto made a motion to approve only self-supporting summer programs. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #22 – DISCUSSION OF INFORMATION ON RECOVERY OF LOST STATE TAX REVENUE.

Mrs. Johnson had previously requested Business Manager Steve Myers to provide information on the recovery of lost state tax revenue. Mr. Myers provided Board members with information on a recommendation of recovery of lost state tax revenue. The information provided a proposal to support a possible Board of Education Resolution to the State Legislature. Board of Education Finance Committee members, Mrs. Johnson and Mr. Varghese, will review the information presented for the possibility of writing a resolution.

ITEM #23 – SUPERINTENDENT’S REPORT.

Hefner Middle School won 2nd place in the Regional Quiz Bowl Competition. The team, consisting of 8th graders is now qualified to participate in the State competition.

In light of the current financial crisis, Midgard Corporation has offered to match every cubic yard of playground wood fiber for every one we purchase.

The Mayfield Middle School band, consisting of 7th and 8th graders, recently won a superior rating at the Westmoore Band Festival.

Some local dentists have offered to provide free dental work to 40 Putnam City elementary students who do not receive dental care. On February 21st, 26 of our students visited these dentists for dental care. The two dentists who spearheaded this project are brothers, Doctors Jeff and Russell Danner.

Oklahoma City Philharmonic Orchestra League sponsored state-wide strings competitions at SNU recently. Winners, in their division, were Putnam City North High School students, Rachel Lackmeyer and Timothy Hsu as well as Hefner Middle School students, Zack Reaves and Charlie Fraser.

Congratulations to Krista Kezbers and Nic Hurt of Putnam City North High School for winning the state championship in swimming. In addition to being double state champions, they were undefeated all season in every event. Additionally, they both won the OSSAA State High School Outstanding Swimmer of the Year Award.

We just received word that Lynn Cook of Putnam City West High School is a state award winner in secondary science in the Presidential Awards for Excellence in Mathematics and Science Teaching Program.

ITEM #24 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan complimented the students who performed a musical number from "The Sound of Music." She thanked those who attended the Board meeting. Mrs. Sullivan talked about the history and implementation of the block schedule in Putnam City Schools. She said she discovered that facts about the block schedule were not clear. Mrs. Sullivan stated that information she requested on the block was not given to her from former high school principals and from the former superintendent. She complimented the three high school principals that are serving currently. Mrs. Sullivan called for future discussions that are open about the block and the seven period day schedule. She talked about the API scores of the top ten school districts in the state. She stated that Putnam City scored a 1016, which is barely above average. Mrs. Sullivan said Putnam City has some of the finest teachers in the state.

Mrs. Johnson said she was frustrated during the budget cut process. She said the Board did not conduct surveys because surveys imply a choice. She said she was distressed because of misinformation that had been circulated. She stated that budget decisions have been made based on a district agenda and not on a personal agenda. She thanked members of the Putnam City North athletic booster club for inviting her to a "sit down and share" informational meeting.

Mr. Varghese said he was in agreement with Mrs. Sullivan regarding open discussion about the block schedule. He encouraged everyone to keep a positive attitude during future discussions regarding the block schedule and other issues. He stated that those involved should be willing to listen to other points of view.

Mrs. LoPresto stated she does not want to continue the debate on the block schedule vs. the seven period day. She recited a quote from Ray Bohannon that "teachers teach not delivery systems." She congratulated Bryan McLaughlin, former Putnam City West student, for being the most decorated undergraduate at Oklahoma State University. She complimented the students who performed a musical number at the Board meeting. She said she enjoyed Putnam City West High School’s performance of "Honk!" and Putnam City High School’s performance of "Rumors." She complimented Putnam City High School’s basketball team. She congratulated Sarah Johnson for being named the district’s teacher of the year.

Mrs. Jenison thanked board members and administrators for their hard work during the budget cut process. She complimented Dr. Capps for his presentation at a recent meeting at Central Middle School. She congratulated Sarah Johnson for being named the district’s teacher of the year. She thanked Becca DeVore for her original artwork that was presented to the Board.

ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #26 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 10:03 p.m. to adjourn the meeting. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.



BOARD OF EDUCATION SPECIAL MEETING
Monday, March 12, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session on Wednesday, March 12, 2003 at 4:30 p.m. in the boardroom at the Administration Building, 5401 N.W. 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, March 11, 2003 at 4:00 p.m. in accordance with 25 O.S. Section 311. Notice of this special meeting was filed in the office of the County Clerk on March 10, 2003 at 3:30 p.m.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

The meeting was called to order by President Julie Jenison at 4:30 p.m. Members recorded present were President Julie Jenison; Vice-President Sue Sullivan; Gail LoPresto and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk; and others. School Board member Melinda Johnson was absent.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW AND/OR BEST BID FOR THE RETROFITTING OF LIGHTS AT PUTNAM CITY NORTH HIGH SCHOOL.

The selection of the electrical contractor for the Putnam City North retrofit lighting project was tabled at the March 3, 2003 Board meeting. The low bid was received from Metro Tech Electrical, of which the district had no history. The delay, in selection and approval, allowed time to solicit references. The project architect obtained several positive recommendations. Mrs. LoPresto made a motion to approve the low bid from Metro Tech Electrical in the amount of $391,000.00 for the retrofitting of lights at Putnam City North High School. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION TO CHANGE THE 2002-2003 DISTRICT CALENDAR.

At the request of a Board member, a change in the 2002-2003 District Calendar was approved at the March 3, 2003 Board meeting. This change eliminated the two snow days built into the calendar (Friday, April 18 and Monday, April 21, 2003). The ensuing conflicts have prompted a Board member to request reinstating the two snow days. The conflicts included contractual problems with 12 month employees, senior event planning, the loss of funds for adversely effected ADA, the additional sub costs for employees who have already made plans that can’t be canceled, the uncertainty of the weather and lastly, patrons who have made plans for the Easter weekend. Mrs. LoPresto made a motion to change the 2002-2003 District Calendar by reinstating April 18 and April 21 as snow days. Mr. Varghese seconded the motion. Discussion followed. Mrs. Sullivan asked why the meeting was being held when one Board member could not attend. Mrs. Jenison announced a recess to allow Mrs. Sullivan time to read the administrative rationale for the recommendation. Mrs. Sullivan requested that the motion to reinstate the snow days be tabled until all Board members are present. Mrs. LoPresto stated she is not willing to amend her motion. Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye. Mrs. Sullivan stated she voted in favor of the motion so that she could place the item on the March 24, 2003 Special Board Meeting agenda.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. LoPresto made a motion at 4:58 p.m. to adjourn the meeting. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Varghese, aye; LoPresto, aye; Jenison, aye.



BOARD OF EDUCATION SPECIAL MEETING
Monday, March 24, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session on Monday, March 24, 2003 at

6:00 p.m. in the boardroom at the Administration Building, 5401 N.W. 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, March 14, 2003 at

4:00 p.m. in accordance with 25 O.S. Section 311. Notice of this special meeting was filed

in the office of the County Clerk on March 5, 2003 at 8:26 a.m.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

The meeting was called to order by President Julie Jenison at 6:00 p.m. Members recorded present were President Julie Jenison; Vice-President Sue Sullivan; Gail LoPresto, Melinda Johnson, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk; and others.

ITEM # 2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Johnson made a motion to approve the consent agenda as presented. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board Meeting March 3, 2003.

b. School Activity Fund-raisers including Coronado Heights Elementary School, Pre-K T-shirt ($80.00); Northridge Elementary School, book resale ($250.00), bake sale ($250.00), bake sale ($300.00), Sing-a-thon ($300.00); Putnam City West High School, car washes and pumping gas ($2,000.00).

c. Overnight travel requests as submitted under separate cover.

d. Appeals from Activity Absence Rules.

e. Out-of-state trips:

1. Putnam City High School journalism student to attend the production of the 2003 Treasure Chest yearbook in Winston Salem, North Carolina on April 3 – 6, 2003.

2. Putnam City Honors Chorus to attend the Director’s Choice Music Festival in Branson, Missouri on April 25 – 26, 2003.

3. Hefner Middle School band and orchestra students to compete at the Irving Invitational Band and Orchestra Contest in Irving, Texas on April 12, 2003.

f. Retirements and resignations as listed on Attachment A.

ITEM # 3 – C ONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION FOR REMOVAL OF POLICY DL – SICK LEAVE SHARING.

Elimination of the Sick Leave Sharing policy would save the district about $30,000.00 per year. Mrs. Johnson made a motion to remove Policy DL – Sick Leave Sharing for the 2003-2004 school year. Mr. Varghese seconded the motion. Discussion followed. Mrs. Johnson recommended that the policy be suspended and reviewed on an annual basis. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO AFFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A CENTRAL MIDDLE SCHOOL STUDENT.

Mrs. Sullivan made a motion to affirm the long-term suspension of a Central Middle School student. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF SERVER AND MAINTENANCE AGREEMENT FOR PALMS. ($6,858.00 – FEDERAL PROJECT #559)

The Palm Artifact and Assessment Manager (PAAM) that was approved at the March 3rd Board meeting is a tool that will allow teachers and students to transfer data and documents between Palms and desktop machines. But PAAM goes on to allow teachers to examine and assess student work, distribute new work, and manage student files. In addition, PAAM allows parents access to their child’s Palm records and the ability to view the quality of their work for themselves. PAAM is housed on the GoKnow server in Ann Arbor, Michigan and will be accessed through this Macintosh server to be purchased through the USDOE grant ($6,858.00). Mrs. LoPresto made a motion to approve purchase of server and maintenance agreement for Palms in the amount of $6,858.00 from Federal Project #559. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON CHANGES TO THE 2002-2003 DISTRICT CALENDAR.

Mrs. Sullivan made a motion to change the District Calendar for 2002-2003 in the following manner, Friday, April 18 would remain a snow day and Monday, April 21 would remain a school day. Mrs. Johnson seconded the motion. Discussion followed. Mrs. Sullivan said she had requested Dr. Capps to poll district staff for their input on utilizing the snow days in this year’s calendar. The options were:

Option A: Keep both snow days. Last day for students would be May 23. Last day for teachers would be May 27.

Option B: Keep only April 18 as a snow day. Last day for students would be May 22. Last day for teachers would be May 23.

Option C: Eliminate both snow days. Last day for students would be May 21. Last day for teachers would be May 22.

Mrs. Sullivan asked Dr. Capps for the net results of the survey. Dr. Capps said the results were as follows: Option A – 504, Option B – 665, and Option C – 156. Dr. Capps said it was possible for district staff to vote more than once. Vote: Sullivan, aye; Johnson, aye; Varghese, nay; LoPresto, nay; Jenison, nay. Motion did not pass.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE RENEWAL EMPLOYMENT OF SUPERINTENDENT’S STAFF FOR 2003-2004 SCHOOL YEAR, WHICH INCLUDE DR. ANN MILLERBORG, DR. EUGENE PARSONS, DR. MELANI MOUSE, SUE KUNTZE, MIKE FRY, GLEN KASTNER, STEVE MYERS, AND BETTIE ESTES-RICKNER, PURSUANT TO 25 O.S. §307 (B) (1); AND FOR THE PURPOSE OF DISCUSSING THE RENEWAL EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2003-2004 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B) (1).

Mr. Varghese made a motion at 6:08 p.m. to enter into executive session for the purpose of discussing the renewal employment of Superintendent’s STAFF for the 2003-2004 school year, which include Dr. Ann Millerborg, Dr. Eugene Parsons, Dr. Melani Mouse, Sue Kuntze, Mike Fry, Glen Kastner, Steve Myers, and Bettie Estes-Rickner, pursuant to 25 O.S. §307 (B)(1); and for the purpose of discussing the renewal employment for certified administrators as listed on Attachment B for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(1). Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. LoPresto made a motion at 10:46 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board members Sue Sullivan, Melinda Johnson, Julie Jenison, Gail LoPresto, Reji Varghese; Administrators, Sue Kuntze, Dr. Melani Mouse; Superintendent Dr. Jim Capps; and legal counsel, Linda Meoli met in executive session for the purpose of discussing the renewal employment of Superintendent’s STAFF for 2003-2004 school year, which include Dr. Ann Millerborg, Dr. Eugene Parsons, Dr. Melani Mouse, Sue Kuntze, Mike Fry, Glen Kastner, Steve Myers, and Bettie Estes-Rickner, pursuant to 25 O.S. §307 (B)(1); and for the purpose of discussing the renewal of employment for certified administrators as listed on Attachment B for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR SUPERINTENDENT’S STAFF FOR 2003-2004 SCHOOL YEAR, WHICH INCLUDE DR. ANN MILLERBORG, DR. EUGENE PARSONS, DR. MELANI MOUSE, SUE KUNTZE, MIKE FRY, GLEN KASTNER, STEVE MYERS, AND BETTIE ESTES-RICKNER.

Mrs. Sullivan made a motion for renewal of employment of Superintendent’s STAFF which include Dr. Ann Millerborg, Dr. Eugene Parsons, Dr. Melani Mouse, Sue Kuntze, Mike Fry, Glen Kastner, Steve Myers, and Bettie Estes-Rickner for the 2003-2004 school year, with a reduction from a 236-day contract to a 235-day contract. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF EMPLOYMENT FOR CERTIFIED ADMINISTRATORS AS LISTED ON ATTACHMENT B FOR THE 2003-2004 SCHOOL YEAR.

Mrs. Sullivan made a motion for renewal of employment for certified administrators as listed on Attachment B for the 2003-2004 school year, with a reduction of one contract day. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN

Mr. Varghese made a motion at 10:49 p.m. to adjourn the meeting. Mrs. LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.