Putnam City Board of Education Meeting Minutes
June 2003

BOARD OF EDUCATION REGULAR MEETING
Monday, June 2, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, June 2, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 30, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Debbie Baldwin, deputy clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. LINDA PARSONS.

Dr. Linda Parsons, assistant principal at Western Oaks Elementary and technology curriculum specialist, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION ON PALMS - TERRI BOSWELL.

Terri Boswell, handheld technology consultant, reported that students and faculty at Mayfield Middle School, Western Oaks Middle School, and Putnam City West have been trained on palms. The goal of the PALS Project (Personal Access = Learning Success) is to explore and create a learning environment where access to technology is no longer the question, rather the answer. It provides each student with unlimited, anytime, anywhere access to technology. It also develops a model for handheld technology that can be replicated by school districts nationwide regardless of their current technology infrastructure. PALS I received $225,000 federal funds in the spring of 2001. PALS II received $825,000 federal funds in the spring of 2002. Putnam City Public Schools is scheduled to receive $305,000 this summer for PALS III.

ITEM #3 – PUBLIC PARTICIPATION.

There were three requests to speak to the Board. Tom Buckley spoke about the need for a balance of power and influence between stakeholders in the district, and asked that everyone concerned about events of past weeks put the issue behind them and concentrate on educating children. Student Regan Lynn asked that in the future, graduating seniors should be consulted in deciding who will hand out diplomas. PCACT President Jan Sands expressed concerns about board decisions in past months and presented the board with a petition.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Gail LoPresto made a motion to approve the consent agenda as presented. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, age; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board Meeting May 19, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200308554 to 200308613 inclusive; for time period from May 13, 2003 to May 27, 2003 for the 2002-2003 school year.

c. School Activity Fund Transfer list including Central Intermediate, Central Middle School, Putnam City North, and Putnam City West.

d. Renewal contract for GED Testing at Putnam City Academy.

e. Renewal contract with Waste Management Disposal for the 2003-2004 fiscal year.

f. Declaration of obsolete and/or surplus items.

g. Overnight travel requests as submitted under separate cover.

h. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Melinda Johnson made a motion to approve the recommendation of employment of new personnel as listed on Attachment A. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON APPROVAL OF LIST OF OPEN TRANSFERS INTO PUTNAM CITY SCHOOLS FOR THE 2003-2004 SCHOOL YEAR.

Gail LoPresto made a motion to approve the list of Open Transfers into Putnam City Schools for the 2003-2004 school year. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye, Varghese, aye; LoPresto, aye; Jenison, aye.

New Elementary Open Transfers Approved for 2003-2004

SENDING DISTRICT

TOTAL

Bethany

4

Cashion

2

Deer Creek

6

Edmond

1

Guthrie

1

Harrah

1

Kingfisher

1

Mid-Del

3

Moore

2

Mustang

2

OKC

32

Piedmont

12

Western Heights

5

 

SENDING DISTRICT

NUMBER OF STUDENTS

Yukon

7

Total

79

 

New Secondary Open Transfers Approved for 2003-2004

SENDING DISTRICT

NUMBER OF STUDENTS

Bethany

2

Deer Creek

1

Mustang

1

Oklahoma City

63

Piedmont

3

Western Heights

5

Yukon

10

Total

85

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF TEMPORARY APPROPRIATIONS FOR FISCAL YEAR 2003-2004.

Pursuant to Title 68 O.S. Section 3020, Putnam City Schools operates on a temporary appropriation until the Oklahoma County Excise Board approves the Estimate of Needs in September. The temporary appropriations are listed below:

2003-2004 General Fund $93,945,000

2003-2004 Building Fund 4,239,700

2003-2004 Child Nutrition Fund 4,800,000

MAPS for Kids 7,000,000

2002 Building Bond Fund 90,000

2003 Building Bond Fund 2,450,000

Gail LoPresto made a motion to approve Temporary Appropriations for fiscal year 2003-2004. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO AGREEMENT WITH COCA-COLA FOR DISTRICT-WIDE VENDING CONTRACT.

Melinda Johnson made a motion to table the motion to enter into agreement with Coca-Cola for district-wide vending contract. Sue Sullivan seconded the motion. Board members asked why Putnam City was entering into an agreement instead of a contract. It was decided that Dr. Capps would bring a written contract to the June 26, 2003 board meeting instead of approving the agreement. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MAPS FOR KIDS PROPOSAL FOR TELEPHONE SYSTEMS FOR 18 ELEMENTARY SCHOOLS AND FOUR MIDDLE SCHOOLS. $381,377.00 (MAPS FOR KIDS FUND)

Melinda Johnson made a motion to approve MAPS for Kids proposal for telephone systems for 18 elementary schools and four middle schools. Reji Varghese seconded the motion. Dr. Capps stated this was for the schools that have not received new phones. All of the high schools and Central Middle School have received the new phone system. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MAPS FOR KIDS PROPOSAL FOR FIRE SUPPRESSANT SYSTEMS FOR ALL SCHOOLS. $4,750,000.00 (MAPS FOR KIDS FUND)

Sue Sullivan made a motion to approve MAPS for Kids proposal for fire suppressant systems for all schools. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 –SUPERINTENDENT'S REPORT.

Dr. Capps reported the $1.950 billion recently allocated by state legislators for common education for the 2003-2004 school year is a good thing for Putnam City and other state school districts only if there are no additional shortfalls. In the 2001-2002 school year, shortfalls reduced a $2.037 billion common education allocation to $1.933 billion. In the 2002-2003 school year, shortfalls caused a $2.041 billion allocation to be reduced to $1.881 billion. If the $1.950 billion figure proves accurate, the district will be able to make it through the year in good shape with the reductions already made in the budget. If cuts from the state continue, Putnam City and other districts will again find themselves in difficult times.

ITEM #12 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan wished district staff a safe and wonderful summer.

Melinda Johnson said the Francis Tuttle Technology Center student celebration was an enjoyable evening. She also congratulated board clerk, Andy Nowlin on the birth of her grandchild.

Reji Varghese said the budget figures presented by Dr. Capps were interesting, and he hopes that everyone in the district can work together during difficult financial times to achieve the best outcome for district students.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 7:00 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.


BOARD OF EDUCATION REGULAR MEETING
Thursday, June 26, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Thursday, June 26, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, June 24, 2003 at 3:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – JUDY MITCHELL.

Judy Mitchell, communications specialist, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – DEMONSTRATION OF NEW WEB PAGE – STEVE LINDLEY.

Steve Lindley, communications director, presented a demonstration on the new district Web site, set to go live on Tuesday, July 1st. Mr. Lindley said the new Web site would have more navigational elements. He also said it would be cleaner and brighter and would be more user friendly.

ITEM #3 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Dr. Capps said there are two additions to the consent agenda. Dr. Capps asked Board members to consider an overnight travel request for Putnam City North High School teacher Daniel Ashford to Stillwater, Oklahoma on July 7 – 11, 2003, and to add the resignation of Technology Curriculum Integration Specialist, Dr. Linda Parsons. Melinda Johnson made a motion to approve the consent agenda as presented including the overnight travel request for Daniel Ashford, and the resignation of Dr. Linda Parsons. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board Meeting June 2, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200308614 to 200308842 inclusive; for time period from May 28, 2003 to June 16, 2003 for the 2002-2003 school year.

c. School Activity Fund Transfer list including Downs Elementary School, Kirkland Elementary School, Central Middle School, Cooper Middle School, Mayfield Middle School, Putnam City High School, and Putnam City West High School.

d. School Activity Fund-raisers for Western Oaks Middle School, bake sale, car wash, carhop ($5,000.00).

e. Declaration of obsolete and/or surplus items.

f. Renewal of Maintenance agreement with A.B. Dick for district risographs.

g. Renewal agreement for copier maintenance with BMI for the 2003-2004 school year.

h. Renewal of Follett Software Company Support Agreement. (General Fund 04-11-013)

i. Renewal of MacSpec Software and Support Agreement. (General Fund 04-11-094)

j. Renewal of Novell School License Agreement. (General Fund 04-11-094)

k. Renewal of ProNet Annual Maintenance Agreement. (General Fund 04-11-094)

l. Annual payment to OneNet for access to the Internet. (General Fund 04-11-094)

m. Renewal of Software Support Agreement for CIMS. (General Fund 04-11-094)

n. Renewal of Maintenance Agreement for SEMS. (General Fund 04-11-094)

o. Renewal of Advanced Systems Concepts (ASC) SEQUEL Software Support Agreement. (General Fund 04-11-094)

p. Renewal of Support Agreement for Digital Design, Inc. Form Server Software. (General Fund 04-11-094)

q. Renewal of Support Agreement for the AS400. (General Fund 04-11-094)

r. Annual payment to Cox Business Services for Wide Area Network (WAN) Connectivity. (General Fund 04-11-094)

s. Omnimusic Annual Blanket License Agreement. (General Fund 04-11-077)

t. Occupational Therapy Contract with Ms. Laura Smith, OTR, for the 2003-2004 school year.

u. Renewal of National Computer Systems (NCS) SASIxp and InteGrade Pro Licensed Product Support Agreement. (General Fund 04-11-094)

v. NanoPac Maintenance Agreement. (General Fund 04-11-094)

w. SurfControl Web Filtering Subscription. (General Fund 04-11-094)

x. Virus protection licenses for district servers and computers. (General Fund 04-11-094)

y. Renewal of SchoolMessenger Support Agreement. (General Fund 04-11-094)

z. Oklahoma School Video Consortium Membership. (General Fund 04-11-013)

aa. Renewal of Badge for Windows. (General Fund 04-11-094)

bb. Renewal of TicketTrak Software Maintenance. (General Fund 04-11-094)

cc. iPrism Web Filtering Subscription. (General Fund 04-11-094)

dd. Renewal contract with Employers Unity Incorporated, as the District’s Unemployment Compensation Program Third Party Administrator for Fiscal Year 2003-2004.

ee. Overnight travel requests as submitted under separate cover.

ff. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Sue Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE SCHOOL ACTIVITY FUND SUBACCOUNTS, FUND-RAISERS, AND EXPENDITURES FOR FISCAL YEAR 2004.

Oklahoma Statutes, Title 70, Section 5-129 requires the Board of Education to exercise control over all funds from student, school and other extracurricular activities conducted in the school district. This past spring, each subaccount sponsor and site administrator were required to submit a formal, written application for each subaccount anticipated for Fiscal Year 2004. These applications were reviewed by the Business Manager and are available for Board review. Gail LoPresto made a motion to approve School Activity Fund Subaccounts, Fund-Raisers, and Expenditures for Fiscal Year 2004. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR RENEWAL OF DISTRICT CONTRACT WITH THE PUTNAM CITY PUBLIC SCHOOLS FOUNDATION FOR THE 2003-2004 SCHOOL YEAR.

This is the annual renewal of the district’s contractual relationship with the Putnam City Schools Foundation. There are no changes to the wording of the contract from last year.

Beginning its 16th year, the Foundation continues to strengthen the ability of the district to enhance and enrich educational opportunities. To date, the Foundation has provided more than $375,000.00 in grants, awards and stipends directly to teachers and students in Putnam City Schools. Gail LoPresto made a motion to approve the renewal of district contract with the Putnam City Public Schools Foundation for the 2003-2004 school year. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION ON RECOMMENDATION FOR ANNUAL INSURANCE RENEWAL FOR THE 2003-2004 SCHOOL YEAR.

Insurance proposals were solicited for the renewal of insurance coverage for the district. The Property, General Liability, Automobile, Boiler and Machinery and Professional Liability, and renewal premiums are from National American Insurance Company. The Ohio Casualty Insurance Company underwrites the Bonds and the Workers Compensation premium is the proposal of CompSource Oklahoma.

After receiving dramatic increases the past two years, pricing has for now stabilized. Overall, the cost will decrease some this year as compared to last year. This is due primarily to a decrease in the workers compensation cost.

Based on the proposals, our insurance consultant, Bob Medley, has advised that the district insure as follows:

Property, Inland Marine and Crime ($456,577.00)

Bonds ($5,324.00)

General Liability ($89,447.00)

Automobile ($204,345.00)

Boiler and Machinery (included)

Professional liability ($88,149.00)

Workers Compensation ($468,753.00)

The total annual premium is $1,312,595.00.

Dr. Capps said the total annual premium has been reduced by $10,000.00. The total annual premium is now $1,302,595.00 He also stated that insurance advisors Bob Medley and Gerald Keeton are here to answer questions regarding the annual renewal of insurance. Sue Sullivan made a motion to approve the recommendation for annual insurance renewal for the 2003-2004 school year in the amount of $1,302,595.00. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF MICROSOFT OFFICE AND WINDOWS XP LICENSES. $76,727.00 (04-34-190)

The technology department continues upgrading classroom computers purchased in the summer of 1998 to Microsoft Office and Windows XP. This purchase will cover the upgrade in high schools and middle schools. PC Mall submitted the low bid of $76,727.00. Reji Varghese made the motion to approve the purchase of Microsoft Office and Windows XP licenses from PC Mall in the amount of $76,727.00. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TRANSPORTATION CONTRACT WITH FRANCIS TUTTLE TECHNOLOGY CENTER FOR THE 2003-2004 SCHOOL YEAR. ($126,052.50 COST REIMBURSEMENT)

Francis Tuttle Technology Center contracts with Putnam City Schools to provide transportation for our students to attend Francis Tuttle. Bus transportation will be provided for Putnam City students on a daily basis to and from Francis Tuttle on any day in which school is in session in both districts. The mileage is 343 miles for 175 days for a total of 60,025 miles/annum. For these services, Francis Tuttle Technology Center agrees to pay $2.10/mile or a total of $126,052.50 for the year. Gail LoPresto made a motion to approve Transportation contract with Francis Tuttle Technology Center for the 2003-2004 school year in the amount of $126,052.50 cost reimbursement. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A DISTRICT-WIDE VENDING CONTRACT WITH GREAT PLAINS COCA-COLA. $2,962,195.00 (OVER A 5-YEAR PERIOD)

Two companies, Pepsi Cola and Coca-Cola, submitted proposals for the five-year agreement. Taken into consideration were the service agreement, the financial arrangement, and product diversity. Gail LoPresto made a motion to approve a district-wide contract with Great Plains Coca-Cola in the amount of $2,962,195.00. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW/BEST BID FOR HEFNER MIDDLE SCHOOL ATHLETIC FACILITY. $138,700.00 (2000 BOND FUND 34-297)

Homco Construction submitted the second low bid and is recommended because Ben Hayes Construction withdrew their bid due to a technicality. Three bid openings were scheduled 30 minutes apart beginning at 2:00 p.m. on Thursday, June 5, 2003 (Putnam City High School athletic facility, Hefner Middle School athletic facility, and the fire line at Putnam City High School). Hayes Construction tried to draw up very competitive bids predicated on getting both the Putnam City High School and Hefner Middle School jobs, but the Putnam City High School bid was negated due to late arrival for that bid opening. Homco has successfully completed several construction projects for the district. Melinda Johnson made a motion to approve the bid in the amount of $138,700.00 for the Hefner Middle School athletic facility. Reji Varghese seconded the motion. Melinda Johnson made an amended motion to approve the bid from Homco Construction in the amount of $138,700.00 for the Hefner Middle School athletic facility. Reji Varghese amended his second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPRROVE THE LOW/BEST BID FOR LIGHTING PROJECTS AT OVERHOLSER, TULAKES, AND WESTERN OAKS ELEMENTARY SCHOOLS. (2000 BOND FUND 34-263)

Bids were opened at 1:30 p.m. on Monday, June 23, 2003 for the lighting retrofit projects at Overholser Elementary School, Tulakes Elementary School, and Western Oaks Elementary School. Four bids were received with Cactus Construction submitting the low bid of $417,769.00. Cactus Construction has successfully completed many projects for the district. Gail LoPresto made a motion to approve the low bid from Cactus Construction in the amount of $417,769.00 for the lighting projects at Overholser Elementary School, Tulakes Elementary School, and Western Oaks Elementary School. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT STEVEN F. MYERS AS THE DISTRICT TREASURER FOR THE 2003-2004 SCHOOL YEAR.

Sue Sullivan made a motion to appoint Steven F. Myers as the District Treasurer for the

2003-2004 school year. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPOINT NANCY ELLIS AS THE DISTRICT ASSISTANT TREASURER FOR THE 2003-2004 SCHOOL YEAR.

Sue Sullivan made a motion to appoint Nancy Ellis as the District Assistant Treasurer for the 2003-2004 school year. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SUPERINTENDENT’S RECOMMENDATION FOR REDUCTION IN FORCE FOR SUPPORT PERSONNEL TO ELIMINATE NINE POLICE OFFICERS, ONE GRAPHIC ARTS/PRINTER, ONE COMMUNICATIONS SPECIALIST, ONE TECHNOLOGY TRAINER, AND ONE TWELVE MONTH SECRETARIAL POSITION; AND TO NONRENEW THE EMPLOYMENT OF THE FOLLOWING SUPPORT PERSONNEL FOR THE 2003-2004 SCHOOL YEAR: RODNEY MAUK, RONDA JACKSON, TOMMY RUTLEDGE, JUSTIN FALTER, DONALD WILLIAMS, JUDITH MITCHELL, AND LORI ALBERTSON.

The district implemented a number of cost-saving measures to offset a reduction in state aid. The proposed Reduction in Force of Support Employees is included in this effort. The employees affected by this proposal have been notified of their right to a hearing. No employees requested a hearing. The Board may now act on this recommendation. Sue Sullivan made a motion to approve the Superintendent’s recommendation for Reduction in Force for support personnel to eliminate nine police officers, one graphic arts/printer, one communications specialist, one technology trainer, and one twelve month secretarial position; and to nonrenew the employment of the following support personnel for the 2003-2004 school year: Rodney Mauk, Ronda Jackson, Tommy Rutledge, Justin Falter, Donald Williams, Judith Mitchell, and Lori Albertson. Gail LoPresto seconded the motion. Discussion followed. Dr. Capps asked Board members to remove two names from the Superintendent’s recommendation for Reduction in Force for support personnel. Rodney Mauk and Justin Falter have accepted dispatcher positions with the district. The dispatcher positions were open due to the resignation of Joe Truby and to the death of Barbara Pearman. Dr. Capps said that Rodney Mauk and Justin Falter would not have a break in their service with the district by accepting the dispatcher positions. Dr. Capps said there have been some reassignments, resignations, and a retirement in the Putnam City personnel involved in the Support Reduction in Force. Sue Sullivan made an amended motion to approve the Superintendent’s recommendation for Reduction in Force for support personnel to eliminate nine police officers, one graphic arts/printer, one communications specialist, one technology trainer, and one twelve month secretarial position; and to nonrenew the employment of the following support personnel for the 2003-2004 school year: Ronda Jackson, Tommy Rutledge, Donald Williams, Judith Mitchell, and Lori Albertson. Gail LoPresto amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SUPERINTENDENT’S RECOMMENDATION FOR REDUCTION IN FORCE FOR SUPPORT PERSONNEL TO REDUCE THE EMPLOYMENT CONTRACTS OF BUS DRIVERS TO 177 DAY CONTRACTS AND TO ADOPT A SALARY SCHEDULE FOR THE CAMPUS POLICE DEPARTMENT FOR THE 2003-2004 SCHOOL YEAR.

Gail LoPresto made a motion to approve the Superintendent’s recommendation for Reduction in Force for support personnel to reduce the employment contracts of bus drivers to 177-day contracts and to adopt a salary schedule for the Campus Police Department for the 2003-2004 school year. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE DISCUSSION OF EMPLOYMENT AND/OR ASSIGNMENT OF PRINCIPAL AT WESTERN OAKS MIDDLE SCHOOL AND EMPLOYMENT AND/OR ASSIGNMENT OF ASSISTANT PRINCIPAL AT PUTNAM CITY HIGH SCHOOL PURSUANT TO 25 O.S. §307 (B)(1).

Gail LoPresto made a motion at 6:31 p.m. to enter into executive session for the discussion of employment and/or assignment of principal at Western Oaks Middle School and employment and/or assignment of assistant principal at Putnam City High School pursuant to 25 O.S. §307 (B)(1). Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Melinda Johnson made a motion at 7:12 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board Members, Sue Sullivan, Melinda Johnson, Reji Varghese, Gail LoPresto, Julie Jenison; Administrators, Dr. Jim Capps, Dr. Ann Millerborg, Dr. Melani Mouse; and legal counsel Linda Meoli met in executive session for the discussion of employment and/or assignment of principal at Western Oaks Middle School and employment and/or assignment of assistant principal at Putnam City High School pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF PRINCIPAL AT WESTERN OAKS MIDDLE SCHOOL.

Reji Varghese made a motion to appoint Lynette Thompson as principal at Western Oaks Middle School. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF ASSISTANT PRINCIPAL AT PUTNAM CITY HIGH SCHOOL.

Gail LoPresto made a motion to appoint Marie Howard as assistant principal at Putnam City High School. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, nay; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #22 – SUPERINTENDENT’S REPORT.

Hilldale and Apollo Elementary Schools are being awarded $5,000.00 grants from the Laura Bush Foundation. The grants will be used to update, extend and diversify the library book collections. Our two schools are among 132 nationwide recipients and among 6,000 applicants.

Some Putnam City North High School students and others from five Oklahoma City high schools and middle schools combined efforts to tape a Court TV youth forum show on teen marijuana use. The topic was chosen at the request of the White House Office of National Drug Control Policy.

ITEM #23 – COMMENTS BY BOARD MEMBERS.

Gail LoPresto expressed appreciation to Steve Myers and Nancy Ellis on their appointment as district treasurer and assistant treasurer, respectively. She also thanked the entire business office staff for the good work they are doing.

Julie Jenison also expressed appreciation to Steve Myers and Nancy Ellis on their appointments. She thanked Steve Lindley and Bettie Estes-Rickner for their work on the new district Web site. She expressed sympathy to the family of Barbara Pearman, campus police dispatcher, who passed away today.

ITEM #24 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #25 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 7:16 p.m. to adjourn the meeting. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.