Putnam City Board of Education Meeting Minutes
July 2003

BOARD OF EDUCATION REGULAR MEETING

Monday, July 7, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 7, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, July 3, 2003 at 11:00 a.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – JULIE JENISON.

Julie Jenison, Board of Education President, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Sue Sullivan made a motion to approve the consent agenda as presented. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board Meeting June 26, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200400001 to 200401125 inclusive for time period from July 1, 2003 to July 1, 2003 for the 2003-2004 school year.

c. School Activity Fund Transfer List including Putnam City High School, and Putnam City West High School.

d. Secondary Contracts.

e. Contract agreement with the City of Bethany for crossing guards for 2003-2004.

f. Renewal agreement with BMI Systems for lease and maintenance of copiers in the Graphic Arts Department.

g. Renewal agreement with Oklahoma City Community College Aquatic and Wellness Center.

h. Renewal of Project HOPE Memorandum of Agreement.

i. Renewal of Educational Development and Instructional Team (EDIT) proposal and contract for Apollo and Hilldale Elementary School.

j. Renewal agreement with Clearwater Enterprises for purchase of natural gas.

k. Agreement with Southern Nazarene University (SNU) for Off-Campus Federal Work-Study.

l. Declaration of obsolete and/or surplus items.

m. Overnight travel requests as submitted under separate cover.

n. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Reji Varghese made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF SUPPORT PERSONNEL FOR 2003-2004 AS LISTED ON ATTACHMENT B.

Sue Sullivan made a motion to approve the recommendation of employment of support personnel for 2003-2004 as listed on Attachment B to these minutes. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW/BEST BID FOR ROOF REPAIR AT PUTNAM CITY WEST HIGH SCHOOL.

The district experienced considerable damage from the May 9, 2003 storm. Included in this damage was the Putnam City West High School roof. Emergency repairs were made immediately. Most damages were covered by insurance coverage and FEMA is assisting with the deductible and emergency repair costs. Bids were opened at 2:00 p.m. on July 7, 2003. Three bids were submitted for the re-roofing project at Putnam City West High School. Southwestern Roofing submitted the low bid. They have done several roofing projects for the district and have always completed each project very successfully. Gail LoPresto made a motion to approve the low bid submitted by Southwestern Roofing in the amount of $383,425.00. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL OF FINANCIAL ADVISORY SERVICES CONTRACT WITH STEPHEN H. MCDONALD AND ASSOCIATES, INC. FOR THE 2003-2004 FISCAL YEAR.

Stephen H. McDonald, of Stephen H. McDonald and Associates, has been the district financial advisor for the past several years. The original contract was adopted on July 6, 2000. Renewal is necessary each fiscal year for the sale and issuance of bonds. Melinda Johnson made a motion to approve the renewal of financial advisory contract with Stephen H. McDonald and Associates, Inc. for the 2003-2004 fiscal year. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF MICROSOFT OFFICE AND WINDOWS XP LICENSES FOR ELEMENTARY LIBRARY MEDIA CENTERS. $37,946.55 (04-11-094)

The technology department continues upgrading district computers to Microsoft Office and Windows XP. This purchase will cover the upgrade in elementary library media centers. PC Mall was the successful bidder. Gail LoPresto made a motion to approve purchase of Microsoft Office and Windows XP licenses for elementary library media centers in the amount of $37,946.55 (04-11-04). Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO AFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A PUTNAM CITY NORTH HIGH SCHOOL STUDENT.

Gail LoPresto made a motion to table this item. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – SUPERINTENDENT’S REPORT.

The district will start a new venture by providing all-day kindergarten classes at five schools in the fall. Tulakes Elementary School will have four all-day kindergarten classes; Apollo Elementary School and Hilldale Elementary School will have two classes each; and Central Elementary School and Windsor Hills Elementary School will have one class each. The classes are intended to help students with the greatest need.

Putnam City’s 2003 graduates have accepted more than $5.5 million in scholarships from universities across the nation.

Two elementary school assistant principals have been reassigned. Drew Eichelberger, an assistant at Northridge Elementary School, will become the assistant principal at Wiley Post Elementary School. Pam Miller, the assistant at Windsor Hills Elementary School, will be the assistant at Western Oaks Elementary School.

ITEM #11 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in his report. She said the news about the all-day kindergarten classes is very exciting. She said this is a great way to utilize Title money.

Reji Varghese thanked Board President Julie Jenison for the inspirational message she gave at the beginning of the meeting.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

Dr. Capps said there was one item for new business. Dr. Capps asked Board members to accept the retirement of Harold Harris, assistant principal at Western Oaks Middle School. Reji Varghese said he was sad to hear the news of the retirement of Harold Harris. Melinda Johnson made a motion to accept the retirement of Harold Harris. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #13 - CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 6:17 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, July 21, 2003


The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 21, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 18, 2003 at 11:00 a.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – BETTIE ESTES-RICKNER.

Bettie Estes-Rickner, director of information technology, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Reji Varghese made a motion to approve the consent agenda as presented. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board meeting July 7, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200401126 to 200401267 inclusive; for time period from July 1, 2003 to July 15, 2003 for the 2003-2004 school year.

c. Contract Agreement with the City of Oklahoma City for crossing guards for the 2003-2004 school year.

d. Declaration of obsolete and/or surplus items.

e. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AN INCREASE IN LUNCH PRICES.

Due to the elimination of the "State Program Reimbursement Funds - $58,000.00" and the decrease in the "State Matching Reimbursement Funds - $6,300.00" it has become necessary to increase the meal prices, which is the first price increase since 1999-2000. Based on the 2002-2003 child nutrition revenue, a projected increase will generate an additional $95,743.00 for 2003-2004 school year. The increase recommendations are as follows:

Elementary Lunch $1.50 to $1.60 ($.10 increase)

Secondary Lunch $1.60 to $1.85 ($.25 increase)

Elementary/Secondary Breakfast $ .75 to $ .85 ($.10 increase)

Adult Breakfast $ .95 to $1.05 ($.10 increase)

Adult Lunch $2.00 to $2.25 ($.25 increase)

Reji Varghese made a motion to approve the recommended increase in lunch prices. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT FOR LITERACY CONSULTING SERVICES WITH WRIGHT GROUP/MCGRAW HILL FOR PROFESSIONAL DEVELOPMENT FOR TITLE I EXTENDED DAY KINDERGARTEN. $5,000.00 (FEDERAL TITLE I GRANT FUNDS)

The intent of this training is to establish an understanding of what the kindergarten classroom should provide in order to allow the most at-risk children to become literate.

Title I of the No Child left behind Act of 2001 (P.L. 107-110) allows districts to set aside a portion of its grant to provide full day kindergartens in its Title I schools. In preparation for the planned full day kindergarten sessions, the district will provide the designated teachers comprehensive professional development in what the full day kindergarten should encompass. Ms. Sue McAdams will provide a two day in-service on creating a literacy rich environment for emergent readers.

A requirement of the Title I Legislation is that 5% of the district’s allocation be used to provide professional development for Title I teachers. All costs of the two day sessions will be provided by the Federal Title I Grant. The contract fee (expenses included) is $2,500.00 per day.

Sue Sullivan made a motion to approve the contract for literacy consulting services with Wright Group/McGraw Hill for Professional Development for Title I Extended Day Kindergarten in the amount of $5,000.00 from Federal Title I Grant Funds. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH EDUCATIONAL DEVELOPMENT AND INSTRUCTIONAL TEAM (EDIT) FOR DISTRICT-WIDE PROFESSIONAL DEVELOPMENT. $80,000.00 (TITLE II A FEDERAL GRANT FUND)

The intent of the training is to build a systemic framework of understanding of what each teacher, principal and other district personnel must know and do to effect changes necessary for improved student learning.

Title II A of the No Child Left Behind Act of 2001 (P.L. 107-110) places major emphasis upon teacher quality as a factor in improving student achievement. Districts are required to ensure that all teachers teaching in core academic subjects are highly qualified by the end of the 2005-2006 school year. Title II A makes funds available for professional development training to support a high quality teaching force and thereby improve student academic achievement. The proposed program will allow all district principals and teachers training in the knowledge and skills necessary to lead the District’s efforts in increased student academic achievement. Using the Effective Schools Model, the Professional Development activities provided will focus on:

Strategies for Teaching PASS Content Standards

Test Preparation Strategies

Test Data Analysis

School Improvement Team Training

All costs of the project will be funded by the Title II A Federal Grant. The district receives $687,672.00 in Title II A funds. The contract fee (expenses included) is $80,000.00 for 64 days of Professional Training.

Melinda Johnson made a motion to approve the contract with Educational Development and Instructional Team (EDIT) for district-wide professional development in the amount of $80,000.00 from Title II A Federal Grant Funds. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF SOFTWARE LICENSES FROM IMAGIWORKS, INC. FOR PALMS. $10,000.00 (559 – PALS II FEDERAL GRANT FUNDS)

The district has previously purchased hardware for data collection and this purchase of licenses allows distribution of the software to all students at Putnam City West High School. Melinda Johnson made a motion to approve purchase of software licenses from Imagiworks, Inc. for Palms in the amount of $10,000.00 from PALS II Federal Grant Funds #559. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO UTILIZE REVENUE FROM THE COCA-COLA CONTRACT IN THE GENERAL FUND.

Sue Sullivan made a motion to approve utilization of revenue from the Coca-Cola Contract in the amount of $250,000.00 to the General Fund for the 2003-2004 school year with the remaining funds to be allocated as a percentage of consumption. Melinda Johnson seconded the motion. Discussion followed. Gail LoPresto talked about the annual advanced commission ($200,000.00) that the district receives from the Coca-Cola Contract. Dr. Capps talked about the budget reduction figure of $4,094,094.00 that was established in January. He gave an updated amount of $4,069,000.00 for current budget reductions. If $200,000.00 is utilized in General Fund instead of $250,000.00, that would make an updated budget reduction amount of $4,019,000.00. Dr. Capps said the district received 2.1 million dollars in allocations last week. He said that is more than we received last year, but is $800,000.00 less than was allocated. Sue Sullivan made an amended motion to approve utilization of revenue from the Coca-Cola Contract in the amount of $200,000.00 to the General Fund for the 2003-2004 school year with the remaining funds to be allocated as a percentage of consumption. Melinda Johnson amended her second. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE DISCUSSION OF EMPLOYMENT AND/OR ASSIGNMENT OF ASSISTANT PRINCIPALS AT TULAKES ELEMENTARY SCHOOL, CENTRAL MIDDLE SCHOOL, AND WESTERN OAKS MIDDLE SCHOOL PURSUANT TO 25 O.S. §307 (B)(1): DISCUSSION OF INCREASING THE LENGTH OF EMPLOYMENT OF ELEVEN MONTH PRINCIPALS AND ELEVEN MONTH SECRETARIES FOR THE 2003-2004 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(1).

Gail LoPresto made a motion at 6:20 p.m. to enter into executive session for the discussion of employment and/or assignment of assistant principals at Tulakes Elementary School, Central Middle School, and Western Oaks Middle School pursuant to 25 O.S. §307 (B)(1); discussion of increasing the length of employment of eleven month principals and eleven month secretaries for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(1). Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Reji Varghese made a motion at 7:25 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Julie Jenison, Sue Sullivan, Gail LoPresto, Reji Varghese, Melinda Johnson; administrators Dr. Jim Capps, Sue Kuntze; and legal counsel, Laura Holmes, met in executive session for the discussion of employment and/or assignment of assistant principals at Tulakes Elementary School, Central Middle School, and Western Oaks Middle School pursuant to 25 O.S. §307 (B)(1); discussion of increasing the length of employment of eleven month principals and eleven month secretaries for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF ASSISTANT PRINCIPAL AT TULAKES ELEMENTARY SCHOOL.

Gail LoPresto made a motion to assign John Addison as assistant principal at Tulakes Elementary School. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF ASSISTANT PRINCIPAL AT CENTRAL MIDDLE SCHOOL.

Sue Sullivan made a motion to employ Jason Simeroff as assistant principal at Central Middle School. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF ASSISTANT PRINCIPAL AT WESTERN OAKS MIDDLE SCHOOL.

Reji Varghese made a motion to assign Mark Lebsack as assistant principal at Western Oaks Middle School. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE INCREASING THE LENGTH OF EMPLOYMENT FOR 11- MONTH PRINCIPALS AND 11-MONTH SECRETARIES FOR THE 2003-2004 SCHOOL YEAR.

Eleven-month middle school principals’ and secretaries’ contracts begin July 15, 2003 and end June 10, 2004. The middle school eleven-month employees’ contracts end three days after the last day for teachers. Three days is not enough time for middle school administrators and secretaries to complete end of school records and prepare handbooks for the following year. Gail LoPresto made a motion to approve a one-time eleven-day stipend to be a daily prorated amount for eleven-month principals and eleven-month secretaries for services performed at the end of the school year which ends June 30, 2004. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #16 – SUPERINTENDENT’S REPORT.

Dr. Capps did not give a report.

ITEM #17 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Bettie Estes-Rickner for her inspirational message on the Pledge of Allegiance.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 7:30 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.