Putnam City Board of Education Meeting Minutes
January 2003



BOARD OF EDUCATION REGULAR MEETING
Monday, Jan. 6, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, January 6, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 20, 2002 at 4:00 p.m. in accordance with 25 O.S.§ 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – VIVIAN GRIGSBY.

Vivian Grigsby, principal at Hilldale Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – RECOGNITION OF NATIONAL BOARD CERTIFIED TEACHERS.

Dr. Capps and Mrs. LoPresto recognized the district’s ten new National Board Certified Teachers as follows: Bob Curtis, Overholser Elementary School; Linda Buxton, Windsor Hills Elementary School; Kelly Faught, Harvest Hills Elementary School; Simon Gallagher, Hefner Middle School; Joyce Lackey, Central Intermediate School; Colleen Mallory, Putnam City West High School; Beta Noel, Putnam City North High School; Vivian Rice, Coronado Heights Elementary School; Francine Ruokangas, Tulakes Elementary School; and Rosemary Story, Putnam City North High School. Dr. Capps congratulated the teachers for their accomplishments. The National Board Certification requires an intense year of self-study, preparation of an involved comprehensive portfolio and completion of a six-hour essay test. Dr. Capps said thirty-one district teachers have now obtained national board certification.

ITEM #3 – PUBLIC PARTICIPATION.

There were four requests to speak to the Board. Cooper Middle School teacher Vicki Vaughan spoke about concerns with the proposed district calendar, encouraged everyone to attend the education summit on January 14th, and the rally at the Capitol on February 12th. Lake Park Elementary School teacher, Katherine Bishop spoke about concerns with the proposed district calendar, and canceling classes on February 12th so that teachers can attend the rally at the state Capitol. Putnam City High School teacher Candye Chavez spoke about concerns with the proposed district calendar. PCACT President Jan Sands spoke about concerns with the proposed district calendar, encouraged teachers and administrators to attend the education summit on January 14th, and the rally at the state Capitol in support of education funding.

ITEM # 4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Johnson made a motion to approve the consent agenda as presented. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

  1. Minutes for Regular Board meeting December 2, 2002.
  2. Financial report and bimonthly bills for purchase order numbers 200304478 to 200304868 inclusive for time period from November 26, 2002 to December 19, 2002 for the 2002-2003 school year with the exception of purchase order number 200304683 ($111.90) for Triangle A & E.
  3. School Activity Fund Transfer List including Central Intermediate School, Ralph Downs Elementary School, Cooper Middle School, Putnam City High School, and Putnam City West High School.
  4. School Activity Fund-raisers including Coronado Heights Elementary School, candy ($1,000.00); Northridge Elementary School, author visit and related book sale (none); Will Rogers Elementary School, Family Fun Night ($2,000.00); Putnam City West High School, lip sync and auction ($800.00).
  5. Foster Grandparent Program Contract at no cost to the district.
  6. Overnight travel requests as submitted under separate cover.
  7. Out-of-state trips:
    1. Putnam City High Student Council members to the 2003 National Association of Student Councils Convention with the Oklahoma delegation in Buffalo, New York on June 24 – July 2, 2003.
    2. Putnam City North Select Mixed Choir to participate in a concert tour and educational tour of Montreal, Ottawa, Quebec, and Toronto, Canada on May 30 – June 8, 2003.
    3. Putnam City North Key Club students to the annual Key Club Weekend of a Lifetime in Midlothian, Texas on January 17 – 19, 2003.
    4. Putnam City North girls swim team to attend TCU vs. Rice Women’s Swim Meet in Fort Worth, Texas on January 25, 2003.
    5. Putnam City West band students to compete in The Rocky Mountain Showcase of Music held in Vail, Colorado, April 10 – 13, 2003.
    6. Putnam City West Junior Varsity Cheerleaders to attend America’s Elite Cheer National Championships in Wichita, Kansas on February 22 – 24, 2003.
    7. Putnam City West Varsity Cheerleaders to attend America’s Best Championships in Arlington, Texas on January 25 – 27, 2003.
  8. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Jenison made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBER 200304683 ($111.90) FOR TRIANGLE A & E.

Mrs. Sullivan made a motion to approve purchase order number 200304683 ($111.90) for Triangle A & E. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, abstain.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF 2003-2004 DISTRICT CALENDAR.

Mrs. Sullivan made a motion to approve the recommendation of the 2003-2004 District Calendar. Mr. Varghese seconded the motion. In the proposed calendar school begins after Labor Day for students. The later start date is projected to save a minimum of $50,000.00 in utility expense. In administrators’ meetings a list of positives and negatives concerning the calendar was generated. Board members asked Dr. Ann Millerborg, calendar committee chair, several questions regarding the proposed calendar and the list of positives and negatives. Discussion focused on waiting until a later date for approval of the District Calendar. Vote: Sullivan, nay; Johnson, nay; Jenison, nay; Varghese, nay; LoPresto, nay.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 2 FOR THE PUTNAM CITY WEST HIGH SCHOOL CONSTRUCTION PROJECT. $19,892.00 (BOND 33-279)

Additional paving is needed to finalize the construction at Putnam City West High School. The drive between the existing building and the new weight room/aerobics building needs to be replaced. In addition, the drive at the south end of the football field needs to be widened. While the paving contractor is on site, this is an opportune time to make this change. Mrs. Jenison made a motion to approve Change Order Number 2 for the Putnam City West High School construction project in the amount of $19,892.00 from Bond Fund 33-279. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 5 FOR THE WINDSOR HILLS ELEMENTARY CONSTRUCTION PROJECT. $790.00 – REDUCTION (Bond 33-280)

The original design called for a sidewalk to run from the new parking lot that was constructed to the west door. A determination has been made that the sidewalk is unnecessary. Mrs. Sullivan made a motion to approve Change Order Number 5 for the Windsor Hills Elementary School construction project with a reduction of $790.00 from Bond Fund 33-280. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF CRADLES FOR PALM M500 SERIES. $5,178.75 (FEDERAL PROJECT #559)

Cradles are for use in charging the Palms purchased under the Federal Project #559. Mr. Varghese made a motion to approve purchase of cradles for Palm m500 series in the amount of $5,178.75 from Federal Project #559. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #11 – SUPERINTENDENT’S REPORT.

  • Congratulations to district students who auditioned for and were accepted into the Oklahoma Music Educators All-State Honor Orchestra. They will be performing in Tulsa at the Oklahoma Music Educators Conference on Saturday, January 25th. Nineteen of our students were accepted: seven from Putnam City High School, seven from Putnam City North High School and five from Putnam City West High School.
  • Putnam City West High School captured first place in the Fifth Congressional District "We the People: The Citizen and The Constitution" competition. Ms. LeAnn Bomhoff’s class will compete on January 17th against other congressional district winners for the state title.
  • Congratulations to Jason Brunk, assistant principal at Putnam City North High School, who has been selected as the 2002-2003 Assistant Principal of the Year by the Oklahoma Association of Secondary School Principals.
  • Western Oaks Middle School’s yearbook staff received highest honors in the Oklahoma Interscholastic Press Association’s yearbook competition. They were one of seven schools in the state to receive the honor.
  • Congratulations to Central Middle School for winning the state championship in the middle school division of the fall Knowledge Masters competition. Central was not only the best in Oklahoma, but also ranked 51st out of 851 middle schools participating in the national competition.

ITEM #12 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan thanked Dr. Capps for sharing the good news about the district. She said she was glad things went well during the holiday break.

Mrs. Johnson thanked Glen Kastner for providing Board members with the State of Oklahoma Policy and Procedures Manual for Special Education. She thanked Putnam City North High School teacher Beta Noel, stating she had been an inspiration to her children. She congratulated the teachers who received National Board Certification.

Mrs. Jenison thanked district staff for inviting Board members to many outstanding holiday programs. She congratulated Dr. Roger Brown on the musical program held at Cooper Middle School. She welcomed teachers, administrators and staff back from winter break.

Mr. Varghese thanked Vivian Grigsby for her inspirational message. He congratulated the national board certified teachers. He also thanked Dr. Roger Brown for the musical program at Cooper Middle School.

Mrs. LoPresto said she enjoyed attending several holiday events and programs. She particularly enjoyed the jazz performance at Cooper Middle School and seeing the Tulakes Elementary students’ performance at the mall. She talked about visiting James L. Dennis Elementary School. Mrs. LoPresto shared that her daughter had received a letter over the holidays from former teacher Cynthia Crysler, who now lives in California. The letter contained 5-year goals that her daughter had written five years ago. Mrs. LoPresto said it was neat to see teachers remember students in this way. Mrs. LoPresto asked Mrs. Sullivan and Mrs. Jenison to work with the calendar committee.

At this time in the meeting Dr. Capps congratulated Board member Melinda Johnson, who ran unopposed for a new five-year term. He welcomed her back for another term.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

Dr. Capps said there are two items for new business. Payroll Supervisor Jerry Briley has submitted his resignation effective January 17, 2003, and one out-of-state trip and two overnight travel requests were submitted. Mrs. Sullivan made a motion to approve the resignation of Payroll Supervisor Jerry Briley effective January 17, 2003. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye. Mrs. Johnson made a motion to approve the out-of-state trip for Putnam City High School freshmen cheerleaders to compete at National Competition in St. Louis, Missouri on January 17 – 19, 2003, and overnight travel requests for Felicia Williams to St. Louis, Missouri for cheerleading competition on January 17 – 19, 2003 and Byron Hau to Jenks, Oklahoma for a wrestling tournament on January 10 – 11, 2003. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 7:12 p.m. to adjourn the meeting. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, Jan. 21, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, January 21, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, January 17, 2003 at 4:00 p.m. in accordance with 25 O.S.§ 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – LEE ANN TEASLEY.

Lee Ann Teasley, principal at Kirkland Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were four requests to speak to the Board. Lake Park Elementary School teacher Katherine Bishop spoke about the rally at the state Capitol on February 12th. Putnam City High School teacher Candye Chavez spoke about attendance at the rally on February 12th, and about the district calendar. PCACT President Jan Sands spoke about rally day at the state Capitol. Cooper Middle School teacher Vicki Vaughan spoke about the rally at the state Capitol and about the education summit.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Sullivan made a motion to approve the consent agenda as presented with the exception of (h) Appeals for Deviation from Activity Absence Rules. Mrs. Johnson seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

  1. Minutes for regular Board meeting January 6, 2003.
  2. Financial report and bimonthly bills for purchase order numbers 200304469 to 200305126 inclusive for time period from December 18, 2002 to January 13, 2003 for the 2002-2003 school year with the exception of purchase order numbers 200304905 and 200304933 ($570.37) for Triangle A & E. Change order for purchase order #200305035 ($1,198.87) had incorrect vendor name.
  3. School Activity Fund Transfer List including Central Intermediate School and Putnam City High School.
  4. School Activity Fund-raisers including Ralph Downs Elementary School, Valentine Dance ($350.00), Jump Rope for Heart ($2,000.00); Harvest Hills Elementary School, Jump Rope for Heart ($9,000.00), Valentine Dance ($300.00); Hilldale Elementary School, Valentine suckers ($300.00); Kirkland Elementary School, candy grams ($200.00); Northridge Elementary School, Jump Rope for Heart ($9,000.00), Valentine items ($2,500.00); Rollingwood Elementary School, bowling ($1.00 per student), Jogathon for Cancer ($5,000.00); Tulakes Elementary School, group pictures ($1,000.00), Donuts for Dads ($50.00); Western Oaks Elementary, Valentine suckers ($10.00), Jump Rope for Heart ($1,200.00), group and individual pictures ($1,300.00); Wiley Post Elementary School, group and individual pictures ($1,750.00), basketball game ($500.00), concession sales ($500.00), Hat Day ($500.00), Bingo Night ($3,000.00), Carnival ($3,000.00); Windsor Hills Elementary School, decorated cookie sale and face painting ($350.00), group pictures ($800.00); Central Middle School, candy ($2,000.00), roses ($300.00), cupid-grams ($1,500.00); Mayfield Middle School, Valentine’s Day carnations ($100.00), Valentine’s Day Bakesale ($50.00), candy grams ($100.00); Putnam City West High School, ACT Workshop ($400.00), selling computer matches ($500.00).
  5. Declaration of obsolete and/or surplus items.
  6. Provider Agreement with the American Red Cross of Central Oklahoma.
  7. Renew subscription of Big Chalk Education Network.
  8. Appeals for Deviation from Activity Absence Rules.
  9. Overnight travel requests as submitted under separate cover.
  10. Out-of-state trips:
    1. Putnam City North Boys Golf team to golf tournament in Corinth, Texas on March 23 – 24, 2003.
  11. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Johnson made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200304905 AND 200304933 ($570.37) FOR TRIANGLE A & E.

Mrs. Sullivan made a motion to approve purchase order numbers 200304905 and 200304933 ($570.37) for Triangle A & E. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, abstain.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF 2003-2004 DISTRICT CALENDAR.

Mrs. Jenison made a motion to approve the recommendation of the 2003-2004 District Calendar as presented. Mr. Varghese seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye. The dates are as follows: Friday, July 4, Independence Day; Monday, August 4, 216 day employees return; Monday, August 18, 196 day employees return; Friday, Monday and Tuesday, August 22, 25, and 26, New Teacher Induction; Wednesday, August 27, Teachers report; Monday, September 1, Labor Day; Tuesday, September 2, classes begin; Thursday, and Friday, September 18, and 19, Professional Days, no classes; Thursday, and Friday, October 16, and 17, Fall Break, no classes; Friday, November 7, End of 1st quarter, 45 days taught. Friday, November 14, Elementary/Middle School Conference Day, no Elementary/Middle School classes; Wednesday, Thursday, and Friday, November 26, 27, and 28, Thanksgiving Break, no classes; Monday, December 22 through Friday, January 2, Winter Break, no classes; Monday, January 5, classes resume; Monday, January 19, Professional Day, no classes; Friday, January 23, end of 2nd quarter, 41 days taught; Friday, February 20, Middle School/High School Conference Day, no Middle School/High School classes; March 15 – 19, Spring Break, no classes; Friday, April 2, end of 3rd quarter, 45 days taught; Friday, April 16, Elementary Conference Day, no Elementary classes; Monday, May 31, Memorial Day; Friday, June 4, last day of classes; end of 4th quarter, 44 days taught; Monday, June 7, Professional Day; Wednesday, June 16, last day for 196-day employees; Wednesday, June 30, last day for 216-day employees. Snow days will be added at the end of school if needed.

ITEM #7 – CONSIDERATION OF AND VOTE ON RECOMMENDATION TO CHANGE THE 2002-2003 DISTRICT CALENDAR.

The Oklahoma Education Coalition believes the budget situation has reached a point where only massive action will make a difference. Therefore, the Oklahoma Education Coalition is calling for a state rally on February 12, 2003. A survey was sent to the staff for input on their preference. The results were: 180 chose snow day, 507 wanted to move the professional day and 310 wanted to make no change to the calendar. Mrs. Jenison made a motion to change the professional day from February 17, 2003 to February 12, 2003. Mr. Varghese seconded the motion. Discussion followed. Vote: Sullivan, nay; Johnson, nay; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE EDUCATIONAL DEVELOPMENT AND INSTRUCTIONAL TEAM (EDIT) PROPOSAL AND CONTRACT FOR MAYFIELD MIDDLE SCHOOL.

The No Child Left Behind Act of 2001 (P.O. 107-110) calls for schools to show continuing improvement in Average Yearly Progress. Mayfield’s test scores remain lower than other middle schools in the District. Educational Development and Instructional Team (EDIT) consultants will work with the English vertical team and the special education teachers in the building to do test score analysis and curriculum mapping to assure effective instruction in Oklahoma PASS objectives for all students. In the contract proposal for Putnam City Schools, EDIT agrees to provide two days of professional development for the staff of Mayfield Middle School on January 31 and February 7, 2003. The fee for this service is $1,000.00 per day. Mrs. Jenison made a motion to approve the Educational Development and Instructional Team (EDIT) proposal and contract for Mayfield Middle School. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE REVISION TO THE FISCAL YEAR 2002-2003 GENERAL FUND REVENUE BUDGET.

Pursuant to Title 70, Oklahoma Statutes, Section 5-134.1 the Board of Education is required to approve a final fiscal year budget. In November 2002 the Board approved the FY 2003 Budget Guide with the stipulation that the General Fund revenue estimates would be reconsidered once the final state aid allocation was released in December.

The General Fund revenue estimate approved by the Board in November 2002 was $88,365,680.00. Since the Budget Guide was printed, the District has been informed that state revenue will be reduced by an additional $1,018,662.00. This net decrease includes the District’s final state aid allocation. The total General Fund revenue projection for Fiscal Year 2002-2003 is now $87,347,018.00. Mrs. Sullivan made a motion to approve revision to the Fiscal Year 2002-2003 General Fund Revenue Budget in the amount of $87,347,018.00. Mrs. Johnson seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY EK – STUDENT SERVICES.

The Individuals with Disabilities Education Act (IDEA) was reauthorized and amended by Congress in 1997. The US Department of Education issued final regulations to implement this Act on March 16, 1999. The States were given one year to develop a State Plan with policies and procedures to be used by public schools. On July 1, 2000, the Oklahoma State Department of Education submitted a State Plan along with the Special Education Policy and Procedures Manual for consideration by the US Department of Education. The Oklahoma Plan was approved by the US Department of Education on July 1, 2002. The Oklahoma State Special Education Policy and Procedures Manual was approved by the State Board on October 23, 2002. The Manual will be available for distribution to Public Schools in Oklahoma in late January 2003. The amended language for Board Policy EK will have the effect of approving and adopting the Oklahoma Policy and Procedures Manual for Special Education as the District’s Plan for Special Education. Mrs. Johnson made a motion to approve revision of Board Policy EK – Student Services. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye. The revised Board Policy EK – Student Services is listed below:

Health Services: The District shall provide health services within the schools of the District by providing nurses and/or health aides to the extent practicable who shall be responsible for administering first aid, assisting with any health-related instruction, conducting screening tests as necessary and appropriate, and maintaining health records on students enrolled in the District. A school nurse, or in the absence of such nurse, an administrator or designated school employees, may administer medicine(s) to students when authorized in writing by the student’s parent or guardian as provided by law.

Special Education Students: The District shall provide those services for students with disabilities which are required by law and/or regulation and which are set forth Oklahoma Policy and Procedures Manual for Special Education as the District's Plan for Special Education. The Federal regulations for IDEA, Part B, shall be recognized for purposes of the District's policies, procedures, and standards where not otherwise specified in the Oklahoma Policy and Procedures Manual, District Board Policy, or State law.

Student Assistance Program: Alcohol and drug use impair a student’s abilities and limit the effectiveness of the student’s educational program. The District shall provide a Student Assistance Program, which shall be a cooperative effort to provide alcohol and drug abuse prevention education, early identification, referral, and support to students.

Gifted Student Programs: The District shall provide programs for gifted students in accordance with the District’s plan for gifted and talented students to be prepared, implemented, and maintained by the Administration.

Homebound Services: The District shall provide homebound services to: 1) any student with a medical condition so severe that it will cause the student to be absent from school for two consecutive weeks or more and whom the homebound team determines can benefit educationally from such a program; 2) any pregnant student whose medical condition requires confinement to the home; or 3) any disabled student whose educational needs can best be met by such a program, as determined by an Individualized Education Program (IEP) Team or Section 504 Accommodation Team. Eligibility for homebound services, the services provided, and the duration of such services shall be determined by the homebound team, the IEP team, or the Section 504 Accommodation Team, whichever is appropriate. The Administration shall develop, implement, and maintain regulations for providing homebound services to students.

Alternative Education Services: The District shall provide an alternative education program for those students who are identified in Administrative Regulations as being qualified to attend the Alternative Education School.

Title I Services and Funding: This District participates in and receives funds under Title I of the Improving America’s Schools Act of 1994. The District shall insure that Title I funds are used only as a supplement to those funds provided by the District from other sources and that Title I funds will not be used to supplant other District funds. The District shall provide for equivalent teachers, administrators, and other staff as well as curriculum and instructional materials from District’s non-Title I funds and shall only use Title I funds to supplement those services and materials otherwise provided by the District.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO SUBMIT LAN COMMUNICATION FOR E-RATE APPROVAL. $237,751.40

This request is for Board approval to submit required paperwork to allow the district to qualify for E-rate reimbursement for network telephone systems. Currently the district has four instructional buildings and three district administration facilities with phones running on the building network. Should the district move forward with conversion of the remaining school sites for network phone service during the 2003-2004 school year, the District would qualify for E-rate reimbursement of the telecommunications components.

Three companies responded to the request for quotation distributed by the District in December. The bid summary follows, with a recommendation to submit the quotation of Chickasaw Telecom for E-rate approval:

Vendor LAN Communication System Warranty, Installation Handsets TOTAL
Media Soft $221,232.00 $97,882.00 $319,114.00
Consolidated Networks $331,415.00 $83,800.00 $415,215.00
Chickasaw Telecom $125,438.20 $112,313.20 $237,751.40

Mrs. Sullivan made a motion for approval to submit LAN Communication for E-rate in the amount of $237,751.40 from Chickasaw Telecom. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO SUBMIT LEASE OF WAN EQUIPMENT FOR E-RATE APPROVAL. $336,000.00 (GENERAL FUND 04-11-094)

This request is for Board approval to submit required paperwork to allow the district to qualify for

E-rate reimbursement for the lease of WAN equipment for the next three years. The current contract with Cox Business Services for WAN connectivity expires June 30, 2003. All WAN equipment was installed at the beginning of the original contract five years ago. The current recommendation would require no further equipment, and service can continue without interruption.

The District will also re-configure the WAN, reducing it from 28 to 24 points of connectivity. This will allow a savings of $4,000.00 per month after one-time expenses for moving of the fiber lines are deducted.

Two companies responded to the request for quotation distributed by the District in December. The bid summary follows, with a recommendation to submit the quotation of Cox Business Services for E-rate approval:

Vendor One-Year Contract Three-Year Contract
Cox Business Services $1,525 per site per month $1,000 per site per month
SBC (formerly SW Bell) Quotation was incomplete. Quotation was incomplete.

The annual cost for the lease of WAN equipment will be $336,000.00 to be paid from general fund 04-11-094. Mr. Varghese made a motion for approval to submit Lease of WAN Equipment for E-rate approval in the amount $336,000.00 from Cox Business Services. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO SUBMIT INTERNET ACCESS FOR E-RATE APPROVAL. $27,600.00 (GENERAL FUND 04-11-094)

This request is for Board approval to submit required paperwork to allow the district to qualify for E-rate reimbursement for Internet Access. The current five-year contract with OneNet expires June 30, 2003.

Two companies responded to the request for quotation distributed by the District in December. The bid summary follows, with a recommendation to submit the quotation of OneNet for E-rate approval:

Vendor  
Cox Business Services $23,600.00 per month
OneNet $2,300.00 per month

Annual cost for Internet access will be $27,600.00 to be paid from general fund 04-11-094. Mrs. Johnson made a motion for approval to submit Internet Access for E-rate approval in the amount of $27,600.00 from OneNet. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO SUBMIT REPLACEMENT OF NETWORK SWITCHES FOR E-RATE APPROVAL. (BOND PROJECT 34-190)

This request is for Board approval to submit required paperwork to allow the district to qualify for E-rate reimbursement for the replacement of network switches. Currently the switches used to accommodate network activity are obsolete, having been in use for almost six years. The warranty has expired; we cannot buy parts; and service for this equipment is no longer available.

The network equipment now available on the market will allow faster connections and will enable us to prioritize network functions when necessary. The productivity of technology staff will increase because of the opportunities for manageability that will be present with new equipment. This request is for the replacement of switches at the high schools and middle schools in the district. An item for Board approval to replace switches in the elementary schools will be presented at the February 3, 2003, Board meeting.

Six companies responded to the request for quotation distributed by the District in December. The bid summary follows, with a recommendation to submit the quotation submitted by United Systems for E-rate approval:

Vendor Switches and Installation Notes
AVNET $362,018.60 Price does not include labor.
United Systems $385,978.85  
Chickasaw Telecom $404,396.80  
Consolidated Networks $450,684.44  
SBC (formerly SW Bell) $590,135.80  
MediaSoft, Inc. $325,511.79 Product quoted does not meet the specifications requested.

Mrs. Johnson made a motion for approval to submit replacement of network switches for E-rate approval in the amount of $385,978.85 from United Systems. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF INSTRUCTIONAL HARDWARE AND SOFTWARE FROM BOND FUNDS. $496,772.87 (BOND FUND 34-190)

In September of 2000, patrons of the Putnam City School District approved $3 million in technology bond funds to be implemented in three consecutive years. The second release in the amount of $500,000.00 is now available for the purchase of instructional software and hardware.

In the fall of 2002, the District technology committee developed a process based on equity and student enrollment to distribute this $500,000.00. Each school was allocated a base of $3,000.00 plus and additional $22.00 per student. The technology department identified standard items for purchase, and secured best prices. All schools in the district submitted proposals for the purchase of instructional hardware and software. Mrs. Johnson made a motion to approve purchase of instructional hardware and software from bond funds in the amount of $496,772.87. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO REPLACE NETWORK SWITCHES FOR HIGH SCHOOLS.

This request is to purchase switches to replace those currently in use in district high schools. The switches that we use at this time to accommodate network activity are obsolete, having been in use for almost six years. The warranty has expired, we cannot buy parts, and service for this equipment is no longer available.

The network equipment now available on the market will allow faster connections and will enable us to prioritize network functions when necessary. The productivity of technology staff will increase because of the opportunities for manageability that will be present with new equipment.

Because the district has filed E-rate Form 470 showing our intent to purchase switches, we are allowed to use prices quoted in the E-rate process. The bid summary follows, with a recommendation to purchase the needed switches from United Systems.

  PC High PC North PC West TOTAL Notes
AVNET         Labor not included as requested.
United Systems $73.862.22 $61.239.11 $65,015.02 $200,117.35  
Chickasaw Telecom $76,361.60 $63,088.00 $67,241.60 $206,691.20  
Consolidated Networks $96,058.00 $75,938.00 $84,602.00 $256,598.00  
SBC (formerly SW Bell) $88,293.10 $72,945.50 $77,748.10 $238.986.70  
MediaSoft, Inc.         Product quoted does not meet the specifications requested.

Mrs. Sullivan made a motion for approval to replace network switches for high schools from United Systems in the amount of $200,117.35 from bond fund 34-190. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL TO PURCHASE MICROSOFT OFFICE LICENSES.

In September of 2000, patrons of the Putnam City District approved $3 million in technology bond funds to be implemented in three consecutive years. The second release in the amount of $500,000.00 is now available for the purchase of instructional software and hardware.

In the fall of 2002, the District technology committee developed a process based on equity and student enrollment to distribute this $500,000.00. Each school was allocated a base of $3,000.00 plus an additional $22.00 per student. Many new computers are proposed for purchase by schools in the district. This request is to purchase Microsoft Office for these computers. Mrs. Sullivan made a motion to approve purchase of Microsoft Office licenses in the amount of $11,448.03 from bond project 34-190. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO DIRECT DISTRICT BUSINESS MANAGER STEVE MYERS TO DRAFT A PROPOSAL TO THE STATE LEGISLATURE.

The Board of Education hereby directs Steve Myers, business manager for the District, to draft a proposal to the State Legislature. This proposal will offer solutions to the current educational funding crisis.

Said proposal will be placed on a future agenda for adoption by the Board of Education in the form of a resolution. Mrs. Johnson made a motion to direct District Business Manager Steve Myers to draft a proposal to the State Legislature. Mrs. Sullivan seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO SET A DATE, TIME, AND PLACE FOR A SPECIAL BOARD MEETING.

Mrs. Jenison made a motion to set a Special Board meeting for Saturday, January 25, 2003 at 8:00 a.m. in the boardroom at the Administration Building to discuss necessary budget cuts for the next school year. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #20 – CONSIDERATION OF AND VOTE TO SET A DATE, TIME AND PLACE FOR A HEARING UPON RECEIPT OF THE RECOMMENDATION OF THE SUPERINTENDENT TO TERMINATE EMPLOYMENT OF PAMELA CHILES FOR THE 2002-2003 SCHOOL YEAR.

Mrs. Jenison made a motion to receive the recommendation of the Superintendent to terminate employment of Pamela Chiles for the 2002-2003 school year, and to set the hearing for Wednesday, February 12, 2003 at 4:45 p.m. in the boardroom. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #21 – CONSIDERATION OF AND VOTE TO DIRECT THE SUPERINTENDENT TO MAIL A COPY OF THE RECOMMENDATION TO PAMELA CHILES AND NOTIFY HER OF THE DATE, TIME AND PLACE FOR THE HEARING.

Mrs. Johnson made a motion to direct the Superintendent to mail a copy of the recommendation to Pamela Chiles and notify her of the date, time and place for the hearing. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #22 – SUPERINTENDENT’S REPORT.

  • Peggy Boyles has been elected president of the National Association of District Supervisors of Foreign Languages. NADSFL promotes excellence in foreign language education for all learners through professional development of foreign language supervisors. Peggy has been a leader in the organization in addressing issues such as curriculum and instruction, articulation and assessment.
  • Sharon Morales, Central Elementary School teacher, has received the National Citizenship Education Teacher Post Recognition Award. This award is from the Veterans of Foreign Wars of the United States in recognition of promoting citizenship education in her classroom and school. Sharon will now be competing at the state level.
  • Even Start received a $1,000.00 grant from Dollar General to purchase additional books for their children’s library and adult ESL class.
  • Mayfield Middle School hosted the Reader’s Digest Word Power Challenge state tournament. Lindsey Faw Faw reached the final round. Forty-one students from across the state took part in the competition.
  • Congratulations to John McCall, Central Middle School 8th grader, for being selected to participate in the Junior High All-State Choir. Of the 1,800 students across the state who auditioned, John is one of 225 chosen.
  • Congratulations to Justin Dufault and Alan Salinas, Cooper MS students, who placed 3rd in the state in stock market investments. They will be honored at the Federal Reserve Building tomorrow.

ITEM #23 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan said she enjoyed attending the Project Citizen activities at Western Oaks Middle School. She said questions that 7th graders posed to her were very good. She said she appreciated the opportunity to attend such an excellent activity.

Mrs. Johnson said she attended a seminar for Putnam City West and Putnam City High School students on advanced placement classes. The seminar was hosted by Putnam City West High School. She complimented Dr. Linda Everett and staff for hosting the event.

Mrs. Jenison also complimented Dr. Everett and staff for hosting the seminar on advanced placement classes. She congratulated teachers of the year at each school site. She said she enjoyed the "Save Our Schools Summit." She welcomed the Korean students who are visiting Hefner Middle School.

Mr. Varghese also enjoyed attending the "Save Our Schools Summit." He talked about the coalition and town hall meetings that have been established as a result of the "Save Our Schools Summit."

ITEM #24 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF THE DISCUSSION OF THE REEMPLOYMENT OF THE SUPERINTENDENT BEGINNING WITH THE 2003-2004 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(1).

Mrs. Jenison made a motion at 7:08 p.m. to enter into executive session for the purpose of the discussion of the reemployment of the Superintendent beginning with the 2003-2004 school year pursuant to 25 O.S. §307 (B)(1). Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO DIRECT THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Sullivan made a motion at 7:48 p.m. to return to open session and to direct the Board Clerk to record the minutes of the executive session. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

Minutes of the executive session: Board members Gail LoPresto, Melinda Johnson, Sue Sullivan, Reji Varghese, Julie Jenison; and Superintendent Dr. Jim Capps met in executive session for the purpose of the discussion of the reemployment of the Superintendent beginning with the

2003-2004 school year pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #26 – CONSIDERATION OF AND VOTE ON REEMPLOYMENT OF THE SUPERINTENDENT.

Mrs. Sullivan made a motion to reemploy the Superintendent beginning with the 2003-2004 school year. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #27 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #28 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 7:49 p.m. to adjourn the meeting. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.


BOARD OF EDUCATION SPECIAL MEETING
Saturday, Jan. 25, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session on Saturday, January 25, 2003 at 8:00 a.m. in the boardroom at the Administration Building, 5401 N.W. 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Thursday, January 23, 2003 at

4:00 p.m. in accordance with 25 O.S. Section 311. Notice of this special meeting was filed in the office of the County Clerk on January 22, 2003 at 10:24 a.m.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

The meeting was called to order by President Gail LoPresto at 8:00 a.m. Members recorded present were President Gail LoPresto; Vice-President Melinda Johnson; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk; and others.

ITEM #2 – CONDUCT A WORK SESSION TO DISCUSS POSSIBLE RESTRUCTURING AND/OR BUDGET CUTS TO BE IMPLEMENTED IN THE 2003-2004 SCHOOL YEAR.

Mrs. LoPresto introduced Linda Meoli from the Center for Education Law. Ms. Meoli stated the work session would consist of general discussion about programs and services only. It is not appropriate to discuss particular personnel. Mrs. LoPresto read the "Focus of the Day," which stated "What can we remove or change that will have the most invisible impact on quality instruction for the children of Putnam City?"

In a brief overview to the Board, Dr. Capps reviewed some cost-saving administrative actions that have already taken place. Some of the actions include:

  • Energy saving programs initiated at each site.
  • Phones and pagers (from maintenance and technology) turned in.
  • Reduction in the buildings/grounds staff of 35.
  • No substitutes for TA’s and secretaries.
  • Delaying the start of school for the 2003-2004 school year.
  • Eliminate Gallop and Acu-Fax Services.
  • Eliminate travel from the General Fund except for Professional Development.
  • Reduce programmer costs.
  • Business Manager Steve Myers presented a history of the Fiscal Year 2002-2003 revenue reductions the District has received so far. Mr. Myers stated the total revenue reduction is $3,863,063.00. He further stated that $4 million is the minimum amount that is needed for district budget cuts.

Elementary Education Director Sue Kuntze explained how the "possible budget cut" list was compiled.

Mrs. Sullivan asked for a moment of silence before delving into the discussions of the work session.

The items on the "possible budget cut" list including the projected amount of savings are as follows:

Options Savings

  • Reduce police department $350,000
  • Eliminate elementary/middle North Central membership $9,200
  • Move portion of coke money to General Fund $250,000
  • Reduce coordinator staffing (2.5 positions) $100,000
  • Eliminate emergency transfers (out of district) $100,000
  • Delay start of school until after Labor Day $80,000
  • Reduce substitute pay $72,000
  • Eliminate summer programs $50,000
  • Close/consolidate low enrollment schools $500,000
  • Eliminate elementary strings $26,120
  • Reduce length of support/administrator contract (1 day) $71,814
  • Move athletics to after school (17 teachers) $637,500
  • Administrative furlough $28,283
  • Reduce programmer costs $20,000
  • Eliminate non-mandated testing $50,000
  • Eliminate Acu-Fax Services $12,500
  • Reconfigure WAN for fewer points of service $40,000
  • Close high schools for one month (July) $50,000
  • Discontinue use of general fund for athletic equipment and transportation $60,000
  • Reduce number of extra duty positions (including coordinators’ stipends) $116,799
  • Reduce curriculum money 15% $112,000
  • Increase rental of buildings to cover all utility costs including before and after school programs
  • School athletics (1/30 ratio) (6 positions) $225,000
  • Business office position $25,000
  • Reduce/restructure elementary staffing (12 positions) $450,000
  • Reduce/restructure middle school staffing (12 positions) $450,000
  • Base high school staffing on an 80 student load per day (19 positions) $712,500

Dr. Capps and members of the Administrative Team gave brief presentations and explanations, and answered questions from Board members on each of the items on the "possible budget cut" list.

Discussion of suggestions from Board members followed.

No action was taken.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF NEGOTIATIONS PURSUANT TO 25 O.S. §307 (B)(4).

Mrs. Jenison made a motion at 2:38 p.m. to enter into executive session for the purpose of discussion of negotiations pursuant to 25 O.S. §307 (B)(4). Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Johnson made a motion at 3:28 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

Minutes of the executive session: Board members Gail LoPresto, Melinda Johnson, Sue Sullivan, Julie Jenison, Reji Varghese; Administrators, Dr. Jim Capps, Dr. Gene Parsons, Dr. Ann Millerborg, Dr. Melani Mouse, Sue Kuntze, Steve Myers; and Legal Counsel, Linda Meoli met in executive session for the purpose of discussion of negotiations pursuant to 25 O.S., §307 (B)(4).

No action was taken.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Jenison made a motion at 3:29 p.m. to adjourn the meeting. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.