Putnam City Board of Education Meeting Minutes
December 2003


BOARD OF EDUCATION REGULAR MEETING
Monday, Dec. 1, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 1, 2003 at 5:30 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, November 25, 2003 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, member. Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others. Julie Jenison announced that Board member Gail LoPresto was absent due to illness and Board member Reji Varghese would be in attendance as soon as possible. Mr. Varghese arrived at the meeting at 5:50 p.m.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – SHERRI BROWN.

Sherri Brown, principal at Central Elementary School, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION OF GOLDEN APPLE AWARDS – RANDY RADER, CHAIRPERSON, THE GOLDEN APPLE AWARDS COMMITTEE.

Randy Rader, chairperson for the Golden Apple Awards, along with Board President Julie Jenison, and Putnam City Public School Foundation members Vernon Cook, Joy Fisher, and Caroline Gist presented the Fall 2003 Golden Apple Awards. Receiving the awards were Debbie Baldwin, secretary in the office of the Director of Secondary Education; Zohreh Exmaeilnjad, volunteer at Wiley Post Elementary School; Kenny and Ronda Hixson, volunteers at James L. Dennis Elementary School; Carolyn Shirley, secretary in the office of the Director of Elementary Education; Helen Swanson, teacher at Wiley Post Elementary School. Each recipient was presented an engraved Brass Apple and a check for $200.00. Contributions were provided from the Putnam City Public Schools Foundation.

ITEM #3 – PUBLIC PARTICIPATION.

There was one request to speak to the Board. Patron Jim Shields spoke on school consolidation.

ITEM #4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Julie Jenison stated there was a correction in the overnight travel request for Cory Boggs. The dollar amount requested should be $684.00. Melinda Johnson made a motion to approve the consent agenda as presented with a correction in the overnight travel request for Cory Boggs in the amount of $684.00. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

a. Minutes for Regular Board meeting November 17, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200403283 to 200403791 inclusive for time period from November 10, 2003 to November 20, 2003

for the 2003-2004 school year with the exception of purchase order numbers 200403491, 200403497, and 200403721 ($699.58) for Triangle A & E.

c. School Activity Fund Transfer List including Putnam City High School.

d. School Activity Fund-raisers including Apollo Elementary School, singing Christmas cards ($75.00); Central Intermediate School, sell candy grams ($300.00); Lake Park Elementary School, Lion’s Clubhouse/before and after school childcare ($6,000.00); Hilldale Elementary School, sell candy canes ($200.00); Tulakes Elementary School, Santa pictures ($500.00); Will Rogers Elementary School, sell candy grams ($150.00); photos with Santa ($150.00); Mayfield Middle School, candy sale ($400.00); selling lunch card lanyards ($300.00); Putnam City High School, candy bar sale ($400.00), sell Okarche cinnamon rolls ($800.00), Holiday Grams with candy canes ($100.00), food items ($200.00); Putnam City Academy, Santa pictures ($100.00), penny wars ($100.00), donations ($100.00), sell advertising for yearbook ($200.00), sell T-shirts ($100.00), Scholastic Book Fair ($400.00), sell yearbook ($100.00).

e. Elementary School Contracts including James L. Dennis Elementary School, YMCA Camp Classen ($7,300.00).

f. Overnight travel requests as submitted under separate cover.

g. Out-of-state trips:

1. Cooper Middle School vocal music students to perform at Six Flags Over Texas in Arlington, Texas on May 8, 2004.

2. Putnam City West High School Pom Squad to AmeriDance National Championships in Orlando, Florida on March 25 – 29, 2004.

h. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Sue Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE ORDER NUMBERS 200403491, 200403497, and 200403721 ($699.58) FOR TRIANGLE A & E.

Melinda Johnson made a motion to approve purchase order numbers 200403491, 200403497, and 200403721 ($699.58) for Triangle A & E. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY BC – SAFETY PROGRAMS.

Reji Varghese made a motion to approve revision of Board Policy BC – Safety Programs. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

House Bill 1512 required that school districts have written disaster plans and procedures and that such plans be filed with the local emergency management organization. The current language in

Policy BC regarding "Disaster Drills" needs to be revised. The approved revision adds the following paragraph to Policy BC:

Disaster Plans and Drills: The District shall have written plans and procedures for protecting students, staff, and visitors from natural and man-made disasters and emergencies. Disaster plans shall be placed on file with the District and with the local emergency management organization. Annually, the Administration shall report to the Board the status of emergency preparedness and identified safety needs for each school. Disaster drills shall be performed periodically throughout the school year as set forth in Administrative Procedures.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY DI – LEAVE.

Melinda Johnson made a motion to approve revision of Board Policy DI – Leave. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye. The Sick Leave Sharing Policy has been deleted until July 1, 2004, so the language referring to sick leave sharing needs to be taken out until the policy is reinstated. The next change would allow employees with less than four years experience with the district to be paid a sick leave payoff if the employee leaves with less than four years experience. It is believed this would discourage the use of sick leave for employees with one to three years experience who know they are leaving at the end of the year. The other revision would allow an employee with vacation leave to carry over up to 10 days for one year. It extends the time it must be used from September 30 to June 30. This change would allow vacation time to be spread throughout the year more evenly. This year with the later start of school, it was difficult to complete vacations by September 30.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY EK – STUDENT SERVICES.

Julie Jenison said there are typographical errors on the policy revision. A corrected copy was presented to Board members. Sue Sullivan made a motion to approve revision of Board Policy EK – Student Services. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye. Senate Bill 343 requires that school districts adopt a policy allowing self-administration of medication. The revision adds the following paragraphs to Board Policy EK – Student Services:

Administering Medication: Medication may be administered to students as prescribed by law. For purposes of this policy, medication or medicine includes prescription medication as well as over-the-counter medicines. Students may not retain possession of or self-administer any medication unless written permission is granted by the District as set forth below.

A student who has a legitimate health need for a medicine shall deliver the medicine to the school principal in its original container with the written authorization of the student’s parent or guardian for administration of the medicine. The parent’s authorization must identify the student, the medicine and include or refer to the label for instructions on administration of medicines that are available in the office of the building principal.

The school shall keep a record of the students to whom medicine is administered, the date of administration, the person who administered the medicine, and the name or type of medicine administered.

Self-administration of medication: Pursuant to Oklahoma law, students may be allowed to carry and self-administer prescribed inhaled asthma medications according to the provisions of this policy. The District shall not incur any liability as a result of any injury arising from the self-administration of asthma medication by a student. If the requirements of this policy are fulfilled, a student diagnosed with asthma may possess and use his or her labeled asthma medication at all times. The student’s parent or guardian shall provide any documentation or other information as set forth in Administrative Regulations. Additionally, the District may allow through Administrative Regulations for the self-administration of other medications when students have a life threatening condition.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF ADOPTION OF HOUSE BILL 1712 RESOLUTION.

Reji Varghese made a motion to approve adoption of House Bill 1712 Resolution. Melinda Johnson seconded the motion. Dr. Capps explained that the $500.00 payment would be the maximum amount paid by the district. Following discussion, Reji Varghese amended the motion to approve adoption of House Bill 1712 Resolution with a correction in the last paragraph as follows: BE IT FURTHER RESOLVED that the Putnam City Board of Education approves a maximum payment of $500.00 to join SAVE AD VALOREM FOR STUDENTS. Melinda Johnson seconded the amended motion. Vote: Sullivan, nay; Johnson, aye; Varghese, aye; Jenison, aye.

HB 1712, which was passed by the legislature and signed by the Governor, exempts certain sales taxes. This exemption could result in a future loss of $8 to $9 million in ad valorem taxes. It is believed that this bill is unconstitutional and that other industries could seek exemption from taxes based on this bill. The intent of the OSSBA is to have 200 school districts join in this challenge. Each school district will pay a maximum of $500.00 to the law firm handling the suit.

ITEM #11 – SUPERINTENDENT’S REPORT.

Captain Pierce of Tinker Air Force Base contacted Coronado Heights Elementary School principal Kelly Suchy wanting to recognize Coronado for their support of our troops during the war. Colonel Stacy Harris will travel from California to Coronado to make a presentation to the students and staff on Friday, December 5.

Harvest Hills Elementary School received a $1000.00 grant from Wal-Mart and will use it for additional reading materials.

Lots of good things are going on at Windsor Hills Elementary School. The school received a $500.00 grant from Wal-Mart. Third-grade teacher Elaine Buzan received a $435.00 grant from the Oklahoma City Zoo. The grant will allow all Windsor Hills third-grade students to participate in a hands-on classroom learning experience. In addition, a Windsor Hills fifth- grader, Braillon Gonzalez, won third place in the Metropolitan Libraries essay competition. His essay about his family’s journey to America from Guatemala was one of 350 essays submitted.

A Wiley Post Elementary School class has been invited to participate in the state’s tree lighting ceremony tomorrow. Helen Swanson’s third-grade class is one of 20 invited to decorate a small tree which will be on display and then go out for the lighting of the state tree. They will also have their picture taken with the governor.

Today was the first day of filing for candidates for school board position number 4. Reji Varghese and Jerry Cramer have both filed for the position. Other candidates for the position have until 5:00 p.m. on Wednesday, December 3rd, to file.

ITEM #12 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan talked about an unusual opportunity to see a copy of the Declaration of Independence now on display at the Bombing Memorial in Oklahoma City. She congratulated the Putnam City High School football team for making it to the state semifinals. She wished students, teachers and patrons a blessed and safe holiday.

Melinda Johnson congratulated the Golden Apple Award recipients. She thanked Randy Rader and the Putnam City Public Schools Foundation for presenting the awards. Melinda Johnson also thanked administrators and staff for their willingness to work with patrons in resolving problems. She said she was thankful for her fellow Board members. She wished district staff and patrons a merry Christmas and a happy new year.

Reji Varghese congratulated the Golden Apple Award recipients. He thanked Dr. Capps for announcing his candidacy in the upcoming board election. He said the past two years have provided him an opportunity to be part of a team of dedicated administrators, staff and volunteers. He said the district had survived hard times because of this dedication. He said he is looking forward to continuing his service to the district.

Julie Jenison congratulated the Golden Apple Award recipients. She said she is proud to be part of the Putnam City School District. She thanked the directors’ office for the schedule of events for the month of December. She thanked Wiley Post Elementary School Principal Sue Hooper for bingo night. She wished district staff and patrons a joyous and healthy new year.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO REVIEW THE COMPENSATION PACKAGE FOR ADMINISTRATIVE PERSONNEL AND SUPPORT STAFF, DISCUSS THE SUPERINTENDENT’S CONTRACT; AND DISCUSS NEGOTIATIONS FOR THE 2003-2004 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(1) AND (B)(2); AND HAVE CONFIDENTIAL COMMUNICATIONS WITH LEGAL COUNSEL CONCERNING A PENDING CLAIM PURSUANT TO 25 O.S. §307 (B)(4).

Melinda Johnson made a motion at 6:30 p.m. to enter into executive session to review the compensation package for administrative personnel and support staff, discuss the Superintendent’s contract; and discuss negotiations for the 2003-2004 school year pursuant to 25 O.S.§307 (B)(1) and (B)(2); and have confidential communications with legal counsel concerning a pending claim pursuant to 25 O.S. §307 (B)(4). Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Melinda Johnson made a motion at 8:05 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Julie Jenison, Reji Varghese, Melinda Johnson, Sue Sullivan; Administrators Dr. Jim Capps, Dr. Ann Millerborg, Steve Myers; and legal counsel Laura Holmes met in executive session for the purpose of reviewing the compensation package for administrative personnel and support staff; discuss the Superintendent’s contract, and discuss Negotiations for the 2003-2004 school year pursuant to

25 O.S. §307 (B)(1) and (B)(2); and have confidential communications with legal counsel concerning a pending claim pursuant to 25 O.S. §307 (B)(4).

There was no action taken.

At this time Melinda Johnson made a motion to move to Item # 18 (Consideration of and vote on ratification of the 2003-2004 Negotiated Agreement between the Board of Education and Putnam City ACT) before Item # 15. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2003-2004 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND PUTNAM CITY ACT.

Melinda Johnson made a motion to table this item until Monday, December 15 when a Special Board Meeting will be held at 4:30 p.m., assuming the teachers have been presented the information and ratified the Negotiated Agreement. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REINSTATEMENT OF 2003-2004 ADMINISTRATIVE CONTRACT AND FURLOUGH DAYS.

Melinda Johnson made a motion to table this item until Monday, December 15 when a Special Board Meeting will be held at 4:30 p.m. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON THE PROPOSED ADMINISTRATIVE COMPENSATION PACKAGE FOR THE 2003-2004 SCHOOL YEAR.

Melinda Johnson made a motion to table this item until Monday, December 15 when a Special Board Meeting will be held at 4:30 p.m. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON THE PROPOSED SUPPORT STAFF COMPENSATION PACKAGE FOR THE 2003-2004 SCHOOL YEAR.

Melinda Johnson made a motion to table this item until Monday, December 15 when a Special Board Meeting will be held at 4:30 p.m. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON THE SUPERINTENDENT’S CONTRACT FOR THE 2003-2004 SCHOOL YEAR.

Melinda Johnson made a motion to table this item until Monday, December 15 when a Special Board Meeting will be held at 4:30 p.m. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Melinda Johnson made a motion at 8:07 p.m. to adjourn the meeting. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; Jenison, aye.


BOARD OF EDUCATION SPECIAL MEETING
Monday, Dec. 15, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session on Monday, December 15, 2003 at 4:30 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, December 12, 2003 at 4:00 p.m. in accordance with 25 O.S. Section 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Julie Jenison called the meeting to order at 4:30 p.m. and the Board Clerk recorded the following present: Julie Jenison, president; Sue Sullivan, vice-president; Gail LoPresto, Melinda Johnson and Reji Varghese members; Superintendent, Dr. Jim Capps; Andrea Nowlin, Board Clerk; and others.

ITEM #2 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

Gail LoPresto made a motion to approve the consent agenda as presented. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Special Board meeting November 25, 2003 and Regular Board meeting December 1, 2003.

b. Purchase order numbers 200403792 to 200404069 inclusive for time period from November 21, 2003 to December 9, 2003 for the 2003-2004 school year.

c. Declaration of obsolete and/or surplus items.

d. Overnight travel requests as submitted under separate cover.

e. Out-of-state trips:

1. Putnam City North Key Club students to the annual "Weekend of a Lifetime" in Midlothian, Texas on January 16 – 18, 2004.

2. Putnam City North Pom Pon Squad to the ASC Southern National Finals Dance Championship in Corpus Christi, Texas on February 27 – 29, 2004.

f. Retirements and resignations as listed on Attachment A.

ITEM #3 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Melinda Johnson made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE QUOTE FROM FRUHAUF UNIFORMS, INC. FOR PURCHASE OF BAND UNIFORMS FOR PUTNAM CITY HIGH SCHOOL AND PUTNAM CITY WEST HIGH SCHOOL. $89,998.31 AND $57,964.48 (2003 BOND FUND)

Sue Sullivan made a motion to approve the quote from Fruhauf Uniforms, Inc. to purchase band uniforms in the amount of $89,998.31 for Putnam City High School and $57,964.48 for Putnam City West High School. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The 2003 Bond Issue approved the purchase of band uniforms for Putnam City High School and Putnam City West High School. Uniform specifications were mailed to three uniform companies with quotes scheduled to be opened at 3:00 p.m., December 1, 2003. Quotes were submitted by only one of the companies. Fruhauf Uniforms quote for each school was within the allotted amounts.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE MAPS FOR KIDS FUND REQUEST FOR ANOTHER PHASE OF THE RENOVATION OF THE PC CENTER PROJECT. $2,200,000.00 (MAPS FOR KIDS FUND)

Gail LoPresto made a motion to approve the MAPS for Kids fund request for another phase of the renovation of the Putnam City Center project in the amount of $2,200,000.00 from the MAPS for Kids fund. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. This renovation phase will enable the district to relocate the Putnam City Academy to the Center. With relocation, the Academy will be able to facilitate many more students. Included in this request are funds for the nurseries.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE BEST BID FROM CACTUS CONSTRUCTION COMPANY FOR INTERCOM REPLACEMENT AT APOLLO, CORONADO, LAKE PARK AND NORTHRIDGE ELEMENTARY SCHOOLS. $180,320.00 (2000 BOND FUND 34-281)

Gail LoPresto made a motion to approve the best bid from Cactus Construction Company for intercom replacement at Apollo, Coronado, Lake Park and Northridge Elementary Schools in the amount of $180,320.00 for the 2000 Bond Fund 34-281. Sue Sullivan seconded the motion. Discussion followed concerning the bid from High-Tech-Tronics. Dr. Capps explained that a lower bid of $119,293.90 was received from High-Tech-Tronics but their submission did not meet specifications. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO REVIEW THE COMPENSATION PACKAGE FOR ADMINISTRATIVE PERSONNEL AND SUPPORT STAFF; DISCUSS THE SUPERINTENDENT’S CONTRACT; AND DISCUSS NEGOTIATIONS FOR THE 2003-2004 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(1) AND (B)(2).

Gail LoPresto made a motion at 4:39 p.m. to enter into executive session to review the compensation package for administrative personnel and support staff; discuss the Superintendent’s contract; and discuss negotiations for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(1) and (B)(2). Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Sue Sullivan made a motion at 5:11 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF EXECUTIVE SESSION: Board members Julie Jenison, Melinda Johnson, Reji Varghese, Gail LoPresto, Sue Sullivan; Administrators Dr. Jim Capps, Dr. Ann Millerborg, Steve Myers; and legal counsel Laura Holmes met in executive session for the discussion of the compensation package for administrative personnel and support staff, discuss the Superintendent’s contract; and discuss negotiations for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(1) and (B)(2).

No action was taken.

ITEM #9 – CONSIDERATION OF AND VOTE ON RATIFICATION OF THE 2003-2004 NEGOTIATED AGREEMENT BETWEEN THE BOARD OF EDUCATION AND PUTNAM CITY ACT.

Gail LoPresto made a motion to ratify the 2003-2004 Negotiated Agreement between the Board of Education and Putnam City ACT. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The negotiated agreement includes a revision of the salary schedule to equalize the amount between steps. Because of changes to the salary schedule, some teachers with a year or more of experience will receive a stipend to insure they receive the minimum $800.00 raise. The cost to the district will be approximately $1,260,000.00.

ITEM #10 – CONSIDERATION OF AND VOTE ON THE PROPOSED SUPPORT STAFF COMPENSATION PACKAGE FOR THE 2003-2004 SCHOOL YEAR.

Sue Sullivan made a motion to approve the support staff compensation package for the

2003-2004 school year. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The compensation package is based on a 2% increase in the cost of support personnel for 2003-2004. Transportation and secretarial compensation packages will receive salary schedule revisions to minimize variations between steps. The cost to the district will be approximately $400,000.00.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REINSTATEMENT OF 2003-2004 ADMINISTRATIVE CONTRACT AND FURLOUGH DAYS.

Reji Varghese made a motion to approve reinstatement of 2003-2004 administrative contract and furlough days. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. The Board voted to reduce the number of 2003-2004 contract days for certified and support administrators by one day and agreed to furlough the Superintendent’s team two days and the Superintendent four days. Raises are being considered, so these days need to be added to the contract at this time.

ITEM #12 – CONSIDERATION OF AND VOTE ON THE PROPOSED ADMINISTRATIVE COMPENSATION PACKAGE FOR THE 2003-2004 SCHOOL YEAR.

Gail LoPresto made a motion to approve the administrative compensation package for the 2003-2004 school year. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. Administrators will receive raises of approximately 2%, costing the district about $125,000.00.

ITEM #13 – CONSIDERATION OF AND VOTE ON THE SUPERINTENDENT’S CONTRACT FOR THE 2003-2004 SCHOOL YEAR.

Sue Sullivan made a motion to approve the Superintendent’s contract for the 2003-2004 school year. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. On January 21, 2003, the Board approved to rehire Dr. Capps for the 2003-2004 school year. The Board must approve a revised 2003-2004 contract to incorporate increased benefits.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 5:12 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.