Putnam City Board of Education Meeting Minutes
August 2003

BOARD OF EDUCATION REGULAR MEETING
Monday, Aug. 4, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 4, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 1, 2003 at 11:00 a.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson, Gail LoPresto, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. ANN MILLERBORG.

Dr. Ann Millerborg, assistant superintendent human resources, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Sue Sullivan made a motion to approve the consent agenda as presented. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

a. Minutes for Regular Board meeting July 21, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200401268 to 200401370 inclusive; for time period from July 15, 2003 to July 29, 2003 for the 2003-2004 school year.

c. School Activity Fund Transfer List including Putnam City High School and Putnam City West High School.

d. School Activity Fund-raisers for Central Middle School, candles ($300.00).

e. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Gail LoPresto made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 2 FOR HVAC MECHANICAL SYSTEM AT PUTNAM CITY CENTER.

Melinda Johnson made a motion to approve Change Order Number 2 for HVAC mechanical system at Putnam City Center. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO TAKE ACTION ON A RESOLUTION AUTHORIZING THE CALLING AND HOLDING OF A SPECIAL ELECTION TO BE HELD IN THIS SCHOOL DISTRICT TO AUTHORIZE THE ISSUANCE OF GENERAL OBLIGATION BONDS.

Melinda Johnson made a motion to take action on a resolution authorizing the calling and holding of a special election to be held in this school district to authorize the issuance of general obligation bonds in the amount of $18,260,000. Sue Sullivan seconded the motion. Matt Reichert, McDonald & Associates, read the resolution setting the election date as October 14, 2003. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye. Contact the board clerk to see additional detailed minutes prepared by STEPHEN H. MCDONALD & ASSOCIATES, INC.

ITEM #7 – SUPERINTENDENT’S REPORT.

Dr. Capps congratulated Dr. Roger Brown, principal at Kenneth Cooper Middle School, for being named Oklahoma PTA Administrator of the Year.

He congratulated David Risinger, outgoing Mayfield Middle School principal, on being named by the National Secondary School Principal's Association as one of six finalists for national middle school principal of the year. This is the second year in a row that Putnam City has had one of the nation's six finalists.

He announced the five new interns who were recently assigned/employed. They are Lynn Johnson at Northridge Elementary School, Gracie Branch at Windsor Hills Elementary School, ReJeana Payne at Cooper Middle School, Brian Finley at Hefner Middle School, and Patty Brame at Mayfield Middle School.

ITEM #8 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan noted that Stephen H. McDonald and Associates representative Matthew Reichert, who addressed the board on the upcoming bond election, is a graduate of Putnam City North High School.

Reji Varghese thanked district personnel for making the new district Web site look better as well as more easily navigated. He asked that Web site work continue with the creation of a searchable districtwide calendar and with capabilities for schools without Web sites to easily create them. He also congratulated Dr. Roger Brown for being named state administrator of the year by the Oklahoma PTA.

Julie Jenison also congratulated Dr. Roger Brown. She also congratulated David Risinger on being a finalist for national middle school principal of the year, and congratulated the five new administrative interns in the district.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF: (A) CONFIDENTIAL COMMUNICATIONS WITH DISTRICT’S ATTORNEY REGARDING J.B. V. PUTNAM CITY SCHOOLS, PURSUANT TO 25 O.S. §307 (B)(4); (B) DISCUSSION OF EMPLOYMENT AND/OR ASSIGNMENT OF PRINCIPAL AT MAYFIELD MIDDLE SCHOOL; TRANSPORTATION DIRECTOR; AND ASSISTANT PRINCIPAL POSITION AT PUTNAM CITY WEST HIGH SCHOOL, PURSUANT TO 25 O.S. §307 (B)(1); (C) DISCUSSION OF NEGOTIATIONS FOR THE 2003-2004 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(4).

Sue Sullivan made a motion at 6:17 p.m. to enter into executive session for the discussion of: (a) confidential communications with District's attorney regarding J.B. v. Putnam City Schools, pursuant to 25 O.S. §307 (B)(4); (b) discussion of employee and/or assignment of principal at Mayfield Middle School; transportation director; and assistant principal at Putnam City West High School, pursuant to 25 O.S. §307 (B)(1); (c) discussion of negotiations for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(4). Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPreto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Sue Sullivan made a motion at 7:41 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Julie Jenison, Sue Sullivan, Gail LoPresto, Reji Varghese, Melinda Johnson; administrators Dr. Jim Capps, Dr. Ann Millerborg, Dr. Melani Mouse; and legal counsel, Laura Holmes, met in executive session for the purpose of: (a) confidential communications with District’s attorney regarding J.B. v. Putnam City Schools, pursuant to 25 O.S. §307 (B)(4); (b) discussion of employment and/or assignment of principal at Mayfield Middle School; transportation director; and assistant principal position at Putnam City West High School, pursuant to 25 O.S. §307 (B)(1); (c) discussion of negotiations for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(4).

No action was taken. Julie Jenison stated there was no discussion of negotiations for 2003-2004 because 25 O.S. §307 (B)(4) as listed on the agenda should be 25 O.S. §307(B)(2).

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR DISCUSSION AND POSSIBLE VOTE TO ACCEPT SETTLEMENT OF J.B. V. PUTNAM CITY SCHOOLS.

Melinda Johnson made a motion to reject settlement of J.B. v. Putnam City Schools. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, nay; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF PRINCIPAL AT MAYFIELD MIDDLE SCHOOL.

Gail LoPresto made a motion to employ Dick Balenseifen as principal at Mayfield Middle School. Reji Varghese seconded the motion. Vote: Sullivan, aye; Johnson, nay; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF TRANSPORTATION DIRECTOR.

Sue Sullivan made a motion to assign Kim Hamilton as Transportation Director. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION FOR EMPLOYMENT AND/OR ASSIGNMENT OF ASSISTANT PRINCIPAL AT PUTNAM CITY WEST HIGH SCHOOL.

Reji Varghese made a motion to employ Dan Allen as assistant principal at Putnam City West High School. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 7:43 p.m. to adjourn the meeting. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; Varghese, aye; LoPresto, aye; Jenison, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, Aug. 18, 2003

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, August 18, 2003 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 15, 2003 at 11:00 a.m. in accordance with 25 O.S. § 311.

Members present: Julie Jenison, president; Sue Sullivan, vice-president; Melinda Johnson and Gail LoPresto, members; Superintendent Dr. Jim Capps; Debbie Baldwin, deputy clerk and others. Reji Varghese, member, was absent.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE –MIKE FRY.

Mike Fry, director of Student Services, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM #3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Gail LoPresto made a motion to approve the consent agenda as presented. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye: Jenison, aye.

a. Minutes for Regular Board Meeting August 4, 2003.

b. Financial report and bimonthly bills for purchase order numbers 200401371 to 200401473 inclusive; for time period from July 30, 2003 to August 12, 2003 for the 2003-2004 school year.

c. School Activity Fund-raisers including Apollo Elementary, gift catalog sale ($6,000.00); Central Elementary, VIP cards for restaurants ($5,000.00), Kindergarten daycare program ($15,000.00), school pictures ($12,000.00), face painting, candy/pencil grams, hat day ($650.00); Central Intermediate, interest on checking accounts ($700.00), various items sales, admission to teacher vs. student games ($8,000.00), before and after school childcare ($5,000.00), All 4 Kids gift/candy catalog sales ($8,500.00); Coronado Elementary, sell juice and donuts ($600.00), sell Cougar clothing ($200.00), funny hair day and coke day ($650.00), sell magnets with school calendar on them ($100.00); Dennis Elementary, recycling of ink jet cartridges ($100.00), food items and Spirit Day ($2,500.00), chorus T-shirts ($100.00), supply packets ($100.00); Downs Elementary, Target cards ($100.00), recycling paper ($300.00), Albertsons’ cards ($150.00), Roadrunner Resort Daycare ($15,000.00), candy sale ($10,000.00), and T-shirts ($720.00); Harvest Hills Elementary, before and after school care ($10,000.00), sell school clothing ($1,000.00), hat day ($1,500.00), school pictures ($2,000.00); Hilldale Elementary, sell T-shirts and sweatshirts ($350.00), sell food and snacks ($200.00); Kirkland Elementary, payments from students for lost or damaged books ($200.00), interest earned on checking accounts ($200.00), sell staff shirts and annual dues ($700.00); Lake Park Elementary, student store ($300.00), Jog-a-thon, hat days, volleyball game ($7,000.00); Northridge Elementary, sell ice cream cones ($2,000.00); Rollingwood Elementary, pencil vending machine ($200.00), sell school T-shirts ($400.00), sell honor choir T-shirts ($300.00), skate time ($4.00 per rental); Tulakes Elementary, sell candy and gift items ($6,000.00); Western Oaks Elementary, book fair and book sales at author visits ($1,500.00); Will Rogers Elementary, sell donuts and gogurt ($900.00), student store ($200.00), sell chorus/musical T-shirts ($100.00), Sonic car hop ($300.00); Windsor Hills Elementary, sell pickles ($600.00), student store ($400.00), fall pictures and yearbook sales ($2,000.00), before/after/whole day childcare ($1,800.00).

d. Declaration of obsolete and/or surplus items.

e. Overnight travel requests as submitted under separate cover.

f. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.Melinda Johnson made a motion to approve recommendation of employment of new personnel as listed on attachment A. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #5 - CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY BE – SECURITY.

Melinda Johnson made a motion for approval of revisions of Board Policy BE – Security. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY EE – ADMISSION, RESIDENCY, PLACEMENT, TRANSFER, AND WITHDRAWAL.

Gail LoPresto made a motion for approval of revisions of Board Policy EE – Admission, Residency, Placement, Transfer, and Withdrawal. Melinda Johnson seconded the motion. Discussion followed. Board members discussed receiving a list of Open Transfers that were denied. Intra-District, Emergency, and Open Transfer differences were explained. Gail LoPresto made an amended motion to table the revisions of Board Policy EE – Admission, Residency, Placement, Transfer, and Withdrawal until the September 2nd Board Meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY EJ – STUDENT SEARCHES.

Melinda Johnson made a motion for approval of revisions of Board Policy EJ – Student Searches. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF HANDHELD COMPUTERS. $105,468.34 (FEDERAL GRANT FUND #559)

Sue Sullivan made a motion to approve purchase of handheld computers for $105,468.34 out of the Federal Grant Fund #559. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF TRIBEAN 1 R BEAMING SYSTEM FOR HANDHELD PALMS. $10,733.00 (FEDERAL GRANT FUND #559)

Gail LoPresto made a motion to table indefinitely the approval of purchase of TriBean 1 R Beaming System for Handheld Palms for $10,733.00 out of the Federal Grant Fund #559. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR HEFNER MIDDLE SCHOOL ATHLETIC FACILITY. $3,177.00 (2000 BOND 34-297)

Gail LoPresto made a motion to approve Change Order Number 1 for Hefner Middle School Athletic Facility for $3,177.00 out of 2000 Bond 34-297. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE INSTALLATION OF ELEVATORS AT WESTERN OAKS ELEMENTARY SCHOOL, WILEY POST ELEMENTARY SCHOOL, CENTRAL MIDDLE SCHOOL, AND PUTNAM CITY WEST HIGH SCHOOL. $600,000.00 (maps FOR Kids Project)

Gail LoPresto made a motion to approve installation of elevators at Western Oaks Elementary School, Wiley Post Elementary School, Central Middle School, and Putnam City West High School for $600,000.00 out of MAPS for Kids Project. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE FASCIA REPLACEMENT AT LAKE PARK ELEMENTARY SCHOOL. $320,000.00 (MAPS FOR KIDS PROJECT)

Melinda Johnson made a motion to approve fascia replacement at Lake Park Elementary School for $320,000.00 out of MAPS for Kids Project. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE WEB CONTENT MANAGEMENT SYSTEM – INTERIM PHASE. $20,073.00 (04-34-190)

Melinda Johnson made a motion to approve Web Content Management System – Interim Phase for $20,073.00 out of 04-34-190. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE DISTRICT 403 (B) COMPENSATION PLAN.

Gail LoPresto made a motion to approve District 403 (b) Compensation Plan to be administrated by American Fidelity. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE 457 (B) COMPENSATION PLAN.

Sue Sullivan made a motion to approve 457 (b) Compensation Plan to be administrated by American Fidelity. Gail LoPresto seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF TERMINATION OF SUPPORT EMPLOYEE DAVID L. ROBERTSON.

Gail LoPresto made a motion to approve recommendation of termination of support employee David L. Robertson. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #17 – SUPERINTENDENT’S REPORT.

Dr. Capps introduced Caroline Gist who has been hired as Executive Director of the Putnam City Foundation. He recognized Dr. Don Wentroth who replaced Vernon Belcher as principal at Putnam City High School, Lynette Thompson who was named principal at Western Oaks Middle School, Dick Balenseifen who replaced David Risinger at Mayfield Middle School and John Addison who was named assistant at Tulakes Elementary.

Dr. Capps asked Dr. Gene Parsons, assistant superintendent for curriculum, to brief board members on recently received API scores for district elementary and middle schools. Dr. Parsons reported that no district schools are on the school improvement list. The data from which API scores are drawn will be given to principals to use in site improvement planning.

ITEM #18 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan said the elementary and middle school API scores were good news for the district. She welcomed new administrators and thanked everyone for coming to the board meeting.

Melinda Johnson expressed appreciation to Officer Herb Nelson of Putnam City’s Campus Police, who responded to an alarm at James L. Dennis Elementary, apprehended intruders, and put out a fire the intruders had set. She also said that district employees would enjoy hearing from John Antonetti, former director of K-12 Curriculum in the Sheridan School District in Arkansas, when he speaks at upcoming professional development days.

Gail LoPresto thanked administrators for their work over the summer to prepare the district and its schools for the return of students.

Julie Jenison welcomed everyone back.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF NEGOTIATIONS FOR THE 2003-2004 SCHOOL YEAR PURSUANT TO 25 O.S. §307 (B)(2).

Melinda Johnson made a motion at 6:40 p.m. to enter into executive session for the purpose of discussion of negotiations for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(2). Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

ITEM #20 – CONSIDERATION OF AND VOTE TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Melinda Johnson made a motion at 7:30 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Sue Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Julie Jenison, Sue Sullivan, Melinda Johnson, Gail LoPresto; administrators Steve Myers and Dr. Jim Capps met in executive session for the purpose of negotiations for the 2003-2004 school year pursuant to 25 O.S. §307 (B)(2).

No action was taken.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #22 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Sue Sullivan made a motion at 7:31 p.m. to adjourn the meeting. Melinda Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye; Jenison, aye.