Putnam City Board of Education Meeting Minutes
September 2002


BOARD OF EDUCATION REGULAR MEETING
Tuesday, Sept. 3, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Tuesday, September 3, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, August 30, 2002 at 4:00 p.m. in accordance with 25 O.S.§ 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Mrs. LoPresto called the meeting to order at 6:00 p.m. The board clerk recorded the following Board members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members. Superintendent Dr. Jim Capps, Andrea Nowlin, clerk, and others were present.

ITEM #2 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – RANDY RADER.

Randy Rader, principal at Apollo Elementary, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS THE COMPENSATION PACKAGE FOR SUPPORT STAFF PURSUANT TO 25 O.S. § 307 (B)(2).

Mrs. Johnson made a motion at 6:02 p.m. to enter into executive session for the purpose of discussion of the compensation package for support staff pursuant to 25 O.S. § 307 (B)(2).

Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #4 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Jenison made a motion at 6:20 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

MINUTES OF THE EXECUTIVE SESSION: Board members Gail LoPresto, Melinda Johnson, Sue Sullivan, Julie Jenison, Reji Varghese; Administrators Dr. Ann Millerborg, Steve Myers, and Dr. Jim Capps met in executive session for the purpose of discussion of the compensation package for support staff pursuant to 25 O.S. § 307 (B)(2).

No action was taken.

ITEM #5 – CONSIDERATION OF AND VOTE ON THE PROPOSED SUPPORT STAFF COMPENSATION PACKAGE FOR THE 2002-2003 SCHOOL YEAR.

Mrs. Johnson made a motion to approve the proposed support staff compensation package for the 2002-2003 school year in the amount of $201,000.00 which will be based on 1.55% of the median salary on each employee’s salary schedule. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #6 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. LoPresto stated that an overnight travel request for Sue Kuntze to Tulsa, Oklahoma for the North Central Association Annual Conference was to be included in the consent agenda. Mrs. Johnson made a motion to approve the consent agenda as presented. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Minutes for Regular Board meeting August 19, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200301952 to 200302465 inclusive; for time period from August 14, 2002 to August 26, 2002 with the exception of purchase order numbers 200301970, 200302032, 200302201, 200302202, and 200302291 ($1,763.73) for Triangle A & E for the 2002-2003 school year.

c. School Activity Fund-raisers including Coronado Elementary, juice/donuts ($900.00); Dennis Elementary, various food items ($2,000.00); Lake Park Elementary, jog-a-thon/volleyball game ($7,000.00); student store ($300.00), Lake Park water bottles ($600.00); Rollingwood Elementary, Rollingwood T-shirts ($400.00), honor choir T-shirts ($7.50/shirt), individual pictures ($2,126.63), pencil vending ($200.00); Tulakes Elementary, cookie dough ($500.00); Western Oaks Elementary, skating events ($450.00), skate time school program ($4.50/each), staff shirts ($20-$25/shirt); Wiley Post Elementary, book fair ($700.00); Central Middle School, candy ($2,500.00), Krispy Kreme donut cards ($500.00); Cooper Middle School, yearbooks and ads ($250.00); Hefner Middle School, food brochure ($4,000.00); Mayfield Middle School, funnel cakes and sodas ($1,500.00); sucker sale Remember 911 ($300.00); Western Oaks Middle School, candy ($750.00); pom pons ($100.00); Putnam City High School, candy ($500.00), pump gas/wash windows ($400.00); Putnam City West High School, temporary tatoos ($500.00), PCW car tags ($500.00), Friends Day pictures ($300.00), garage sale ($300.00), Dance Concert ($1,500.00).

d. Renewal of Affiliation Agreement with the Board of Regents of the University of Oklahoma for the University of Oklahoma College of Nursing.

e. Renewal of Memorandum of Agreement between Oklahoma City-County Health Department and the Putnam City Even Start Program.

f. Declaration of obsolete and/or surplus items.

g. Overnight travel requests as submitted under separate cover.

h. Out-of-state trips:

Putnam City North debate students to the National Forensic League Tournament in Dallas, Texas on September 19 – 21, 2002.

i. Retirements and resignations as listed on Attachment A.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Sullivan made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200301970, 200302032, 200302201, 200302202, and 200302291 ($1,763.73) FOR TRIANGLE A & E.

Mrs. Johnson made a motion to approve purchase order numbers 200301970, 200302032, 200302201, 200302202, and 200302291 in the amount of $1,763.73 for Triangle A & E. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, abstain.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A SCHOOL-BASED SERVICE WORKER AGREEMENT FOR WESTERN OAKS ELEMENTARY WITH THE STATE OF OKLAHOMA DEPARTMENT OF HUMAN SERVICES (DHS) $6,000.00 – WESTERN OAKS TITLE I SITE ALLOCATION.

Mrs. Jenison made a motion to approve a school-based service worker agreement for Western Oaks Elementary with the State of Oklahoma Department of Human Services (DHS) $6,000.00 - Western Oaks Title I site allocation. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY BN – INTERNET ACCESS, INTERNET SAFETY, AND USE OF ELECTRONIC RESOURCES.

The revision to Policy BN will reflect that the District’s policy on Internet access and safety, as well as use of electronic resources will apply to employees of the District, as well as students. Mrs. Sullivan made a motion to approve revisions of Board Policy BN - Internet Access, Internet Safety, and Use of Electronic Resources. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF THE ESTIMATE OF NEEDS FOR THE 2002-2003 SCHOOL YEAR.

This Estimate of Needs is the District’s legal budget for fiscal year 2002-2003. Mrs. Sullivan made a motion to approve the Estimate of Needs for the 2002-2003 school year, which includes: 2002-2003 General Fund for $93,195,654.51; 2002-2003 Building Fund for $4,302,726.26;

2002-2003 Child Nutrition Fund for $5,542,154.02; MAPS for Kids for $7,000,000.00; 2000 Bond Fund for $89,517.59; 2001 Bond Fund for $47,495.18; 2002 Bond Fund for $1,460,760.69; Gifts and Endowments Fund for $22,938.56; Workers’ Compensation Fund for $143,472.57; Casualty Insurance Recovery Fund for $60,427.75; Sinking Fund for $9,213,674.58; Total District Budget for $121,078,821.71. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE STATEWIDE ALTERNATIVE EDUCATION ACADEMY APPLICATION AND IMPLEMENTATION PLAN.

The plan includes implementation of the 17 criteria required for the Middle School Alternative Education Classes and Putnam City Academy, deregulation for the PCA evening program, and proposed budget. Putnam City is to receive $440,230.00 from the State Department of Education for the 2002-2003 school year for alternative education (Project 388). The district is requested to spend instructional dollars in addition to the state allocation. Mr. Varghese made a motion to approve the Statewide Alternative Education Academy Application and Implementation Plan. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE APPOINTMENT OF MEMBERS TO THE DISTRICTWIDE GIFTED COMMITTEE AND THE LOCAL ADVISORY COMMITTEE FOR THE PUTNAM CITY GIFTED PROGRAM.

Mrs. Johnson made a motion to approve the appointment of members to the Districtwide Gifted Committee and the local advisory committee (listed below) for the Putnam City Gifted Program. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

Dorothy Nixon*
Elementary Gifted Specialist

Laura Smith
High School Parent

Robyn Grasmick*
Middle School Gifted Specialist

Margaret Hensley*
High School Parent

Cathy Douglas
High School Gifted Specialist

Stephanie Treadway*
Elementary Administrator

Stephanie Wallace
Elementary Classroom Teacher

Christie Baker*
Middle School Administrator

Judy Murnan*
Middle School Classroom Teacher

Pam King
High School Administrator

Susan Harding
High School Classroom Teacher

Lisa Dixon
Elementary Parent

Julie Jenison*
Middle School Parent

Jacquie Cartmell*
Middle School Parent

Elise Kauffman-Lynn*
Gifted Education Coordinator

Dr. Gene Parsons
Assistant Superintendent

* Local Advisory Committee

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF LICENSES FOR PRINTBOY ANYWHERE FOR USE IN CONJUNCTION WITH THE PALS II PROJECT. $8,400.00 (FEDERAL PROJECT #559)

Mrs. Jenison made a motion to approve the purchase of licenses for PrintBoy Anywhere for use in conjunction with the Pals II Project for $8,400.00 from Federal Project #559. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #16 - CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF 1200 IMAGIMATH 2 SOFTWARE AND 61 #4101 IMAGIPROBE SYSTEMS FOR THE M500 SERIES PALMS FOR USE IN CONJUNCTION WITH THE PALS II PROJECT. $29,660.00 (FEDERAL PROJECT #559)

Dr. Capps stated the number of systems ordered have been changed to 21, and the amount has been changed to $21,260.00. He stated this is a newer version that will be used at the middle school. The remaining number of 41 will be ordered later for the high schools. Mrs. Jenison made a motion to approve purchase of 1200 ImagiMath 2 Software and 21 #4101 ImagiProbe systems for m500 series Palms for use in conjunction with the PALS II Project for $21,260.00 from Federal Project #559. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE AND INSTALLATION OF SECURITY CAMERAS FOR EACH SCHOOL SITE IN CONJUNCTION WITH THE MAPS FOR KIDS PROJECT. $750,000.00 (MAPS FOR KIDS FUND)

Dr. Capps reminded Board members that MAPS for Kids funds can be used only for bond issue-type expenses such as building repair and construction, equipment, technology, buses, etc. Dr. Capps said that the Board of Education must approve each project before it goes to the MAPS oversight committee. Mrs. Jenison made a motion to approve the purchase and installation of security cameras for each school site in conjunction with the MAPS for Kids Project for $750,000.00 from the MAPS for Kids Fund. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE GYM BLEACHER REPLACEMENT PROJECT AT SIX SCHOOL SITES. $200,000.00 (MAPS FOR KIDS FUND)

Mrs. Johnson made a motion to approve the gym bleacher replacement project at six school sites for $200,000.00 from the MAPS for Kids Fund. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF TEN BUSES IN CONJUNCTION WITH THE MAPS FOR KIDS PROJECT. $450,000.00 (MAPS FOR KIDS FUND)

Mrs. Johnson made a motion to approve the purchase of ten buses in conjunction with the MAPS for Kids Project for $450,000.00. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 4 FOR THE APOLLO CONSTRUCTION PROJECT. $1,714.00 (32 BOND 274)

Mrs. Sullivan made a motion to approve Change Order Number 4 for the Apollo Construction Project for $1,714.00 (32 Bond 274). Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AN EASEMENT AT JAMES L. DENNIS ELEMENTARY.

Mrs. Johnson made a motion to approve an easement at James L. Dennis Elementary. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; Lopresto, aye.

ITEM #22 – SUPERINTENDENT’S REPORT.

Reminder that the football season starts this Thursday at 7:30 p.m. with Putnam City North High School at home against Enid High School. Putnam City High will play Putnam City West High School on Friday at 7:30 p.m.

ITEM #23 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan commented on how many from Putnam City were involved in the Oklahoma State School Board Association Convention and how much she enjoyed it.

Mrs. Johnson thanked the principals for the school calendars they have been providing for her and the other board members.

Mrs. Jenison commented on the Oklahoma State School Board Association Convention and how much she enjoyed the Blue Angels from Wiley Post Elementary who performed at the convention. She has visited Central Elementary and Overholser and had lunch with first graders. She attended Wiley Post Elementary Parent Orientation and Hefner Middle School Open House.

Mr. Varghese said he enjoyed the Oklahoma State School Board Association Convention also. He participated in a couple of workshops that were very good. He said he attended Western Oaks Elementary, Western Oaks Middle School, and Putnam City West open houses.

Mrs. LoPresto said she also enjoyed the Oklahoma State School Board Association Convention. She attended Putnam City West Open House and was very pleased that there were over 1,000 people who were present.

ITEM #24 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

At this time Dr. Capps invited members of the audience to join him and Board members on a school bus tour to look at construction projects at the following sites:

Windsor Hills Elementary – cafeteria, classrooms, additional parking

Mayfield Middle School – classrooms, HVAC, carpet/tile

Apollo Elementary – wall construction

Putnam City West High School – concession/locker room, public restrooms, facia replacement, weight/aerobic room

Tulakes Elementary – classrooms, cafeteria/kitchen renovation

ITEM #25 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Jenison made a motion at 8:21 p.m. to adjourn the meeting. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, Sept. 16, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, September 16, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, September 13, 2002 at 4:00 p.m. in accordance with 25 O.S.§ 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – SHERRI BROWN.

Sherri Brown, principal at Apollo Elementary, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUTNAM CITY HIGH SCHOOL DIPLOMA PRESENTATION TO MR. BOBBY JACK GIVENS AND MR. DAVID GRANT MICHAELS – GAIL LOPRESTO.

Dr. Gene Parsons, assistant superintendent of instruction, along with Board President Gail LoPresto, awarded diplomas from Putnam City High School to two World War II veterans. Mr. Bobby Givens was in the 9th grade in Putnam City Junior High when he enlisted in the United States Marine Corp. His enlistment date was December 13, 1941, and he was 14 years of age. He spent the next four years in the South Pacific. He was in the 3rd Marine Division and saw combat on Guadalcanal, Bouganville, Guam and Iwo Jima. Mr. Michaels began his education at Central Elementary and left Putnam City High School in the 10th grade. He received training in underwater demolition and joined the crew of the USS Talbot. He participated in six landings, including Bataan, Corregidor and Okinawa.

ITEM #3 – PUBLIC PARTICIPATION.

There were two requests to speak to the Board. Kelly Curtright, social studies coordinator, spoke about the district’s 2nd annual professional development conference day on Friday, September 27. Vicki Vaughan, representing the PCACT, expressed disappointment that the Board would not be presented the negotiated agreement for consideration.

ITEM # 4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Sullivan made a motion to approve the consent agenda as presented. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Minutes for Regular Board meeting September 3, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200302466 to 200302703 inclusive; for time period from August 27, 2002 to September 9, 2002 with the exception of purchase order number 200302685 ($409.86) for Triangle A & E.

c. School Activity Fund Transfer List including Rollingwood Elementary, Mayfield Middle School, and Putnam City North High School.

d. School Activity Fund Subaccount Request List for Ralph Downs Elementary.

e. School Activity Fund-raisers including Harvest Hills Elementary, chorus T-shirts ($120.00), skating party ($600.00); Lake Park Elementary, donation ($8,500.00); Northridge Elementary, scholastic book fair ($1,500.00), individual & group pictures ($6,000.00); Overholser Elementary, individual & group pictures ($3,700.00); Rollingwood Elementary, 5th grade assignment books ($3.00/book), Skatetime-learn to skate ($4.00/rental); Will Rogers Elementary, books (various prices); Windsor Hills Elementary, candygrams ($150.00); Central Middle School, discount cards ($2,500.00); Cooper Middle School, donuts ($2,000.00); Mayfield Middle School, face painting/popcorn ($200.00), T-shirts ($100.00); Putnam City Academy, fleece blankets/pillows ($200.00); Putnam City North High School, Show Choir Clinic for 6th through 8th graders ($500.00).

f. Elementary Contracts including Dennis Elementary, YMCA of OKC ($67.50/person); Wiley Post Elementary, YMCA of OKC ($135.00/person).

g. Renewal of Affiliation Agreement with the University of Central Oklahoma Department of Nursing.

h. Declaration of obsolete and/or surplus items.

i. Overnight travel requests as submitted under separate cover.

j. Out-of-state trips:

1. Putnam City High School debate students to the St. Mark’s School of Texas Debate Tournament in Dallas, Texas on October 17 – 20, 2002.

2. Putnam City North Select Mixed Choir to perform in Austria and Germany on May 29 – June 9, 2003.

3. Putnam City North Key Club members to Arlington, Texas on October 5, 2002.

k. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Jenison made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBER 200302685 ($409.86) FOR TRIANGLE A & E.

Mrs. Sullivan made a motion to approve purchase order number 200302685 in the amount of $409.86 for Triangle A & E. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, abstain.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE SWITCHGEAR PROJECT AT PUTNAM CITY HIGH SCHOOL. $1,043.00 (BOND 33-282)

Mrs. Jenison made a motion to approve Change Order Number 1 for the switchgear project at Putnam City High School in the amount of $1,043.00 from Bond Fund 33-282. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE EDUCATIONAL DEVELOPMENT AND INSTRUCTIONAL TEAM (EDIT) PROPOSAL AND CONTRACT FOR APOLLO AND HILLDALE ELEMENTARY SCHOOLS. $33,000.00 PER SITE PROGRAM YEAR (TITLE V 2002 CARRY OVER FUNDS)

The No Child Left Behind Act of 2002 (P.L.107-110) calls for districts to offer schools support if the school fails to make progress toward meeting state standards on state assessments. Apollo and Hilldale Elementary Schools have been identified as first year low performing schools. As Title I program schools, they must follow certain intervention guidelines. The aim of contracting with the EDIT program is to provide this intervention and support. The EDIT program offers training in analyzing test data, improving instructional strategies and other job embedded staff development in the hope of improving student performance. All costs of the program will be paid from federal funds. Initial costs will be paid from federal Title V 2002 carry over funds. Comprehensive School Reform (CSR) federal grant funds specifically legislated for low performing schools will become available through a competitive grant program in early January 2003. CSR funds are granted at the rate of $50,000.00 per school, per year for a three-year period. Mrs. Johnson made a motion to approve the Educational Development and Instructional Team (EDIT) proposal and contract for Apollo and Hilldale Elementary Schools in the amount of $33,000.00 per site program year from the Title V 2002 carry over funds. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – SUPERINTENDENT’S REPORT.

Chase Drake, an eighth-grader at Cooper Middle School, has been selected as a semifinalist in the International Open Poetry Contest. His poem will be entered into the final competition held in September.
Central Middle School had the privilege of painting a life-sized fiberglass horse to benefit the American Diabetes Association. Express Personnel Service, as a charity event, put on the statewide campaign. The horse named "Honor Roll," is on display at the Governor’s Mansion and then will be exhibited and auctioned at the State Fair of Oklahoma.
Four Oklahoma art teachers were recently honored for their works on display in Metro Art Specialist Showcase at the Omniplex. Three of these four are Putnam City teachers. Awards were presented to Deborah Luber of Hefner Middle School, Trish Winnard of Putnam City North, and Art Coordinator Barbara Gabel.
Matt Tucker, a student at Overholser Elementary School, created a work of art entitled "Wilderness Adventure" that has been selected for display in Crayola’s Dream-Makers Southwest Regional Exhibition. Both Matt and his teacher, Bob Curtis, have been recognized by Dream-Makers.
The Oklahoman Association of School Library Media Specialists honored three Putnam City employees at Encyclo-Media XXII. The Polly Clarke Award was given to Jeanne Bishop from Hilldale Elementary School. The Barbara Spriestersbach Award of Excellence in Teaching was presented to Randy Utt and Shera Steinhoff from James L. Dennis Elementary School.
News of budget cuts caused by state revenue shortfalls is the worst we’ve heard in a long time. The cuts will be devastating for many districts, with some superintendents saying they can only keep their schools open through March. Putnam City is fortunate to have a fund balance large enough to absorb some of the cut, but with $2.2 million cut from our budget this year, we can only hope that the crisis doesn’t grow worse.

ITEM #10 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan spoke about the school bus tour Board members took as part of the last Board meeting. She said she was pleased with the quality of work that has been done at the various construction sites. Mrs. Sullivan said she enjoyed the surprise assembly at Western Oaks Middle School honoring Dr. Don Wentroth.

Mrs. Johnson said she enjoyed open house at Putnam City North High School. She said she was pleased the football scoreboard was working during the game between Putnam City North and Putnam City West.

Mrs. Jenison said it was an honor to be part of the diploma presentation this evening. She congratulated the two gentlemen who received their diplomas.

Mr. Varghese said he enjoyed the recent bus tour. He complimented Western Oaks Elementary Principal Ron Christy, school staff, and representatives of the community who worked together for a successful September 11th school assembly. He said he attended the assembly honoring Dr. Wentroth. He also congratulated the two gentlemen who received high school diplomas.

Mrs. LoPresto thanked district teachers and administrators for the manner in which they handled the school day during the tragic events of September 11th last year, and also on the one-year anniversary.

ITEM #11 – PRESENTATION ON ORGANIZATIONAL GOALS – ADMINISTRATIVE TEAM.

During the course of several work sessions, Board members and district administrators worked in unison to create a set of organizational goals. These goals were developed to operate in conjunction with the District CLEP in providing leadership and focus for the district during the next four years. The organizational goals were approved for adoption at the October 1, 2001 Regular Board of Education meeting. Members of the administrative team presented objectives, strategies, and evidence of progress on the organizational goals to Board members. The goals and presenters are listed below:

Recruit, hire, and retain the most qualified personnel – Dr. Ann Millerborg
Enhance the climate of safety and mutual respect – Glen Kastner
Prepare students for responsible citizenship – Sue Kuntze and Dr. Melani Mouse
Promote open and effective communication among all stakeholders – Mike Fry
Focus on continuous improvement and success for every student – Dr. Gene Parsons
ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS NEGOTIATIONS PURSUANT TO 25 O.S. §307 (B)(2) AND TO DISCUSS THE COMPENSATION PACKAGE FOR ADMINISTRATIVE AND SUPPORT PERSONNEL PURSUANT TO 25 O.S. §307 (B)(1) AND (B)(2).

Mrs. Jenison made a motion at 7:04 p.m. to enter into executive session to discuss negotiations pursuant to 25 O.S. §307 (B)(2) and to discuss the compensation package for administrative and support personnel pursuant to 25 O.S. §307 (B)(1) and (B)(2). Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Jenison made a motion at 8:02 p.m. to return to open session and to request the Board Clerk to record the minutes of the executive session. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

MINUTES OF EXECUTIVE SESSION: Board members Gail LoPresto, Melinda Johnson, Sue Sullivan, Julie Jenison, and Reji Varghese; Administrators Dr. Ann Millerborg, Steve Myers, and Dr. Jim Capps met in executive session to discuss negotiations pursuant to 25 O.S. §307 (B)(1) and (B)(2).

No action was taken.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO RESCIND THE BOARD’S VOTE AT THE SEPTEMBER 3, 2002 REGULAR BOARD OF EDUCATION MEETING THAT APPROVED THE PROPOSED SUPPORT STAFF COMPENSATION PACKAGE FOR THE 2002-2003 SCHOOL YEAR.

Mrs. Sullivan made a motion to rescind the Board’s vote at the September 3, 2002 Regular Board of Education meeting that approved the proposed support staff compensation package for the 2002-2003 school year. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 8:03 p.m. to adjourn the meeting. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.