Putnam City Board of Education Meeting Minutes
May 2002


BOARD OF EDUCATION REGULAR MEETING
Monday, May 6, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 6, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 3, 2002 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATION AND PLEDGE OF ALLEGIANCE – CECIL BOWLES.

Cecil Bowles, teacher at Western Oaks Middle School, read an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION OF THE PUTNAM CITY SCHOOLS FOUNDATION GOLDEN APPLE AWARDS – CECIL BOWLES, CHAIRPERSON, THE GOLDEN APPLE AWARDS COMMITTEE.

Cecil Bowles, chairperson for the Golden Apple Awards, and Board President Gail LoPresto presented the Spring 2002 Golden Apple Awards. Receiving the awards were Tim Perdue, assistant principal at Putnam City High School; Dustie Bishop, teacher at Coronado Elementary; Cyndi Hanneman, volunteer at Windsor Hills Elementary; Monti Thomas, health aide at Windsor Hills Elementary; and Bob Gilbert, volunteer at Harvest Hills Elementary. Each recipient was presented an engraved Brass Apple and a check for $200.00. Contributions were provided from the Putnam City Public Schools Foundation.

ITEM #3 – PUBLIC PARTICIPATION.

Patron Mary Strasner spoke on the importance of serving gifted students. She urged the Board to continue funding for the PEAK program.

ITEM # 4 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Dr. Capps stated there is an additional list of resignations to be considered. He also recognized the retirement of Nancy Krodel, principal at Coronado Elementary. Mrs. Sullivan made a motion to approve the consent agenda as presented. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Minutes for Regular Board Meeting April 15, 2002 and Special Board Meeting April 26, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200209442 to 200210173 inclusive; for time period from April 9, 2002 to April 29, 2002 for the 2001-2002 school year.

c. School Activity Subaccount list including Harvest Hills Elementary and Western Oaks Middle School.

d. School Activity Transfer list including Central Middle School, Western Oaks Middle School, and Putnam City West High School.

e. School Activity Fund-raisers including Downs Elementary, dance for 4th/5th grades ($500.00), Kids Night Out ($1,200.00); Harvest Hills Elementary, Super Kids Day T-shirts ($200.00), sno-cones ($500.00), before and after school care program/The Hawk’s Nest ($5,000.00); Wiley Post Elementary, Singing Blue Angels video tapes ($200.00); Will Rogers Elementary, refreshments at yearbook signing party ($550.00); Central Middle School, Central logo stickers ($500.00); Cooper Middle School, 8th grade group photos ($300.00); Mayfield Middle School, hat day ($300.00).

f. Declaration of obsolete and/or surplus items.

g. Overnight travel requests as submitted under separate cover.

h. Retirements and resignations as listed on Attachment A.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Johnson made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE SELECTION OF MURRELL, HALL, MCINTOSH AND COMPANY AS THE DISTRICT’S FY 2001-2002 AUDITOR.

This proposed renewal contract is the third year of a three-year audit relationship with Murrell, Hall, McIntosh and Company. Fees for the 2001-2002 audit and related services will be $32,600.00. Mrs. Jenison made a motion to approve the selection of Murrell, Hall, McIntosh and Company as the district’s FY 2001-2002 auditor. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A NEW DIVISION ORDER WITH r.c. TAYLOR COMPANIES, INC. FOR THE CONTINUANCE OF AN OIL AND GAS LEASE AGREEMENT.

The district established an Oil and Gas Lease Agreement with Red Hen Oil Company in February 2001. Red Hen Oil Company has been replaced as the operator, by r.c. Taylor Company, Inc. A new Division Order is required for continuance of the Oil and Gas Lease Agreement. Mrs. Sullivan made a motion to approve a new division order with r.c. Taylor Companies, Inc. for the continuance of an Oil and Gas Lease Agreement. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A MUTUAL COOPERATION AGREEMENT WITH OKLAHOMA COUNTY FOR THE 2002-2003 FISCAL YEAR.

On several occasions, the district has entered into agreements with Oklahoma County to provide equipment and labor for district projects, such as parking lots, road pavement, asphalt removal, sidewalks, etc. The only cost to the district was for materials. Oklahoma County has initiated a Mutual Cooperation Agreement for the 2002-2003 fiscal year. This will eliminate the need for an agreement for each project. Mrs. Johnson made a motion to approve a Mutual Cooperation Agreement with Oklahoma County for the 2002-2003 fiscal year. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE RENEWAL FOOD SERVICE CONTRACT WITH SODEXHO MANANGEMENT, INC.

Sodexho Management, Inc. food service contract is a five-year contract renewable each year for four years. The District and Sodexho entered into a contract on July 1, 2000. Mrs. Jenison made a motion to approve renewal of food service contract with Sodexho Management, Inc. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE A "BEFORE AND AFTER SCHOOL PROGRAM" AT HARVEST HILLS ELEMENTARY.

Harvest Hills Elementary will provide a "Before and After School Program" on site. The director and an assistant will provide convenient, dependable care for approximately 30 children in grades k-5. There will be no cost to the district. The enrollment fees charged for the program will fund the positions for director and assistant. Mrs. Johnson made a motion to approve a "before and after school program" at Harvest Hills Elementary. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE TULAKES ELEMENTARY CONSTRUCTION PROJECT.

The fire marshal has levied a requirement at Tulakes Elementary. To proceed with this construction project, it is necessary to provide a new 6" sprinkler system feeder pipe into the mechanical room at kitchen and stub 5’ outside the new kitchen cafeteria addition. Mrs. Johnson made a motion to approve Change Order Number 1 in the amount of $1,603.00 for the Tulakes Elementary construction project. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 2 FOR THE TULAKES ELEMENTARY CONSTRUCTION PROJECT.

The Fire Department has agreed to allow the District to sprinkle only the new construction area under the proviso that the entire school is sprinkled within the next two years. This change order will provide a partial sprinkler system in the additions and will also size the fire line feeding the partial sprinkler system so a future full sprinkler system can be added. Mrs. Jenison made a motion to approve Change Order Number 2 in the amount of $50,933.00 for the Tulakes Elementary construction project. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW AND/OR BEST BID FOR CONCRETE PROJECT AT THE PUTNAM CITY CENTER.

The former Putnam City Baptist Church, now Putnam City Center, had not been updated to meet code in some time, due to the grandfather clause. This concrete project will meet code and safety requirements, as well as esthetically enhance the Center. Bids were opened at 2:00 p.m. on Monday May 6, 2002 for sidewalks, guttering, and handicap ramps at the Putnam City Center and surrounding property. Mrs. Sullivan made a motion to approve the low bid from Robert James Construction Company in the amount of $63,305.00 for the concrete project at the Putnam City Center. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM#14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF MEMORY UPGRADES ($30,637.50) FROM 2000 BOND FUND 33-190).

As the district prepares to move forward with the Windows XP and Microsoft Office XP migration, 645 computers need to be upgraded with more memory in order to run the new programs. Quotations were received from three local vendors, with the recommendation to purchase based on the lowest quote of $30,637.50 from USA Computers. Mrs. Johnson made a motion to approve purchase of memory upgrades in the amount of $30,637.50 from USA Computers from 2000 Bond Fund 33-190. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CONTRACT WITH PUTNAM CITY UNITED METHODIST CHURCH.

The cooperative community-based program has served 20 students who attended Putnam City United Methodist Church Child Development Center. Putnam City Schools will be responsible for the teacher’s salary. Putnam City United Methodist Church will be responsible for facility,

materials, and salary of teacher assistant. Mrs. Johnson made a motion to approve a contract with Putnam City United Methodist Church. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #16 – SUPERINTENDENT’S REPORT.

Dr. Capps reported:

Congratulations to Jessica Bates, Shuting Chen and Keara Phillips, all of Putnam City High School, who were recipients of the Robert C. Byrd Honors Scholarship Program award. This $1500.00 scholarship is awarded on the basis of merit and recognizes exceptional high school seniors. The scholarship may also be renewed for an additional three years.

The Cooper Middle School band is in the news again. The seventh and eighth-grade band competed at Irving Invitational Band Festival recently and earned a superior rating.
Mayfield Middle School’s Odyssey of the Mind team participated in the state contest and took second place in their division. This qualifies them for world competition in May at the University of Colorado in Boulder. Two other district teams, one from Hefner Middle School and one from Lake Park Elementary School also qualified to go to world competition.
Dr. M.A. Thompson and 252 students from Central Elementary recently participated in the Jump Rope for Heart program, raising $1,500.00.

Putnam City West DECA students won first place at international competition in Salt Lake City in late April.
Congratulations to the Putnam City North High School orchestra, who attended the Alamo Music Contest in San Antonio last week and brought home superior ratings. The Putnam City North orchestra also received the outstanding orchestra award.
Congratulations to the Putnam City North High School girls’ tennis team, which won the state 5A championship.

ITEM #17 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan thanked Dr. Capps for his report. She wished students, teachers, and staff well in the last three weeks of school.

Mrs. Johnson reminded parents, teachers, and administrators that character is found in the individual not in titles. She said students who work hard without recognition are no less champions than those who receive recognition. Mrs. Johnson wished everyone a joyous May.

Mrs. Jenison congratulated the recipients of the Golden Apple awards.

Mr. Varghese said he attended the State Superintendent’s Awards for Arts Excellence ceremony held recently in Guthrie. He congratulated those from Putnam City who received awards including Dr. Jim Capps. He complimented the district adult ESL program and expressed his support.

Mrs. LoPresto also talked about the ESL program stating it is very worthwhile. She expressed appreciation for the district list of spring events. She complimented the following programs: ice cream social at Apollo Elementary; 8th grade play at Mayfield Middle School; band concert at Central Middle School; and the Dance Theater production at Putnam City West High School.

ITEM #18 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #19 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Johnson made a motion at 6:45 p.m. to adjourn the meeting. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.


BOARD OF EDUCATION REGULAR MEETING
Monday, May 20, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, May 20, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, May 17, 2002 at 4:00 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATION AND PLEDGE OF ALLEGIANCE – PATRICIA HOCKER.

Mrs. LoPresto introduced Patricia Hocker, principal at Windsor Hills Elementary School, who read an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PRESENTATION OF CHECK TO OKLAHOMA MEDICAL RESEARCH FOUNDATION FOR PROCEEDS OF 2001-2002 CANCER FUND DRIVE, AND PRESENTATION OF AWARDS TO SCHOOLS – PATRICIA HOCKER.

Patricia Hocker introduced Lois Thomas, retired teacher from Putnam City High School, who started the Putnam City Cancer Drive in 1975. Mrs. Hocker introduced the District Cancer Committee co-chairs, Scott Graham and Melanie Pealor. Mrs. Hocker presented a check in the amount of $157,446.82 to Mr. Vernon Cook from the Oklahoma Medical Research Foundation. Mrs. Hocker announced the winners of the Putnam City Cancer Drive. Lake Park Elementary won the elementary division by raising $6,747.00. Lake Park Elementary Cancer Drive representative, Sara Hayes, accepted the trophy. Western Oaks Middle School won the middle school division by raising $6,505.00. Western Oaks Middle School Assistant Principal, Harold Harris, accepted the trophy. Putnam City West High School raised $43,592.00, the highest of any school. Dr. Linda Everett, principal at Putnam City West High School, accepted the trophy.

The funds raised in the drive go to the Oklahoma Medical Research Foundation (OMRF) for use in cancer research. Because OMRF administrative costs are paid for by grants, 100 percent of the money raised by students goes to cancer research.

ITEM #3 – RECOGNITION OF GIRLS’ STATE CHAMPIONS IN TENNIS FROM PUTNAM CITY NORTH; STATE CHAMPIONS IN SPEECH/DRAMA FROM PUTNAM CITY HIGH SCHOOL; STATE WINNERS IN HISTORY FROM PUTNAM CITY NORTH AND PUTNAM CITY HIGH SCHOOL.

Putnam City North girls’ tennis coach David Diefenderfer introduced the girls’ state champion tennis team from Putnam City North. The team includes: Amy Senko, Jennifer Le, Jami Carver, Heather Rodwell, Brittney Dunn, Jennifer Haynes, Alyssa Hickey, Sabrina Grimes, Edisa Kuburic, Katelyn Senko, Sarah Kavits, Shayna Hickey, and Rebecca Farrugia. Individual state winners were Amy Senko, Jennifer Le, Jami Carver, Heather Rodwell, Brittney Dunn and Jennifer Haynes. Mr. Diefenderfer introduced the team’s lay coaches, Dr. Mike Fouts, Paul Abner, and John Welker.

The state winners in history from Putnam City North, David McKnight, Andy Moore, and Michael Wood; and the state winners in history from Putnam City High School, Amanda Heaney, and Joe Hartman, were introduced to the Board.

Putnam City High School Principal Vernon Belcher introduced the state champions in drama/debate from Putnam City High School. The team under the direction of Donna Brown and Kirk Wilson includes Micah Jarrett, Kaitlin Kuykendall, Jeremy McMullen, Will Ivins, Jordan Knudson, Andrew Johnson, Dontay Pompey, Richard Brand, Nicole Bellah, Michael Stroud, Prem Ghandi, Stephen Johnson, Natalie Ghariani, Emma Stimel, and Kelly Williams.

ITEM #4 – RECOGNITION OF RETIRING PERSONNEL – DR. ANN MILLERBORG.

Dr. Ann Millerborg, assistant superintendent of human resources, recognized retiring personnel including certified and support for their years of service for the 2001-2002 school year. Mrs. LoPresto assisted Dr. Millerborg in presenting the retirees with a clock, and a "Gold Card" for admission to all district activities.

The retirees include the following:

Henry Aaron, Counselor, PCW Sandra Kraft, Special Ed., PCW

Donna Bentson, 4th grade, CI Nancy Krodel, Principal, COE

Donna Billy, 3rd grade, DE Barbara Kurey, 5th grade, DE

Miltonette Brasher, Kdg., AE Martha Laster, 4th grade, KE

Janet Clark, Library Media Specialist, RDE Barbara Little, Secretary, COE

Beth Cupp, 1st grade, TE Sharon Mack, Secretary, ADM

Thu Dao, ESL, RWE Luetta Melton, 4th grade, COE

Sue Dowler, LD, HDE Nancy Musselman, G/T, MMS/KCMS

Norma Gallagher, Library Media Specialist, LPE Etta Pennington, Media Asst., WHE

Mary Garrison, Social Studies, KCMS Beverly Perry, Social Studies, CMS

Joy Goins, Reading, HMS Nancy Phipps, Library Asst., OE

Debbie Greiner, LA Coordinator, ADM Edith Schmitz, Science, CMS

Nancy Grindstaff, Library Media Asst., WOE Aletta Schuermann, Keyboarding, KCMS

Sara Hayes, Kdg., LPE Barbara Short, Secretary, OE

Dorothy Hays, Orchestra, CMS Barbara Snoddy, 4th grade, OE

James Heath, Social Studies, PCW David Stinchcomb, Maintenance, B/G

Patricia Heath, Reading Recovery, WOE Katie Stickland, Secretary, WRE

Patricia Hensley, Gifted/Talented, HMS Diana Thomas, 2nd grade, COE

Juanita Johnson, Nurse, PCW Bill Wetmore, Counselor, PCW

Doris Jones, Home Economics, PCW Jeannie White, 5th grade, WOE

Earlene King, English, CMS

Troye Kirkpatrick, Art, HMS

ITEM #5 – REPORT ON THE EVEN START PROGRAM – CHRISTY EVANS.

Mrs. LoPresto introduced Christy Evans, coordinator of the alternative education program. Mrs. Evans gave a brief overview of the Even Start Program in a video presentation. Putnam City Schools first received an Even Start grant in 1998. Even Start is a family literacy program consisting of five components – adult education, early childhood education, parenting education, personal visits, and parent and child together time. The 2001-2002 grant serves three populations: teen parents, adult ESL, and GED preparation. To qualify for Even Start services, families must have at least one child under 8 years old. The funds necessary for the 2002-2003 Even Start project will be provided by a grant from the Oklahoma State Department of Education. Even Start is located at two sites: English as a Second Language and GED preparatory at Central Elementary, and Parenting Teens at Putnam City Academy.

ITEM #6 – PUBLIC PARTICIPATION.

There were five requests to speak to the Board. Putnam City High School teacher Steve Watson thanked outgoing PCACT president Vicki Vaughan for her years of service to district teachers. Patron Betty Norman spoke of the value of orchestra in elementary education. She urged the Board to keep the orchestra program in the elementary schools. Patron Pat Terry spoke about his dissatisfaction with the student discipline procedures at Western Oaks Middle School. Putnam City North High School students Rachel Muchmore and Rachel Lackmeyer encouraged the Board to keep the elementary strings program.

ITEM # 7 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. LoPresto stated that there are two changes to the resignation/leave of absence list. Rosario Tovar, custodian, should be removed from the resignation list and Jody Fry, counselor at Coronado, should be removed from the leave of absence list. Mrs. Sullivan made a motion to approve the consent agenda with the removal of Rosario Tovar and Jody Fry from the resignation/absence list. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Minutes for regular board meeting May 6, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200210174 through 200210266 inclusive for time period from April 30, 2002 to May 14, 2002.

c. School Activity Fund Cash Summary for 3rd quarter January 01 – March 31, 2002.

d. School Activity Fund transfer list including Kirkland Elementary, Central Middle School, Hefner Middle School, Mayfield Middle School, Putnam City High School, Putnam City North High School and Putnam City West High School.

e. School Activity Fund-raisers including Cooper Middle School, plastic covers for yearbooks ($250.00), autograph supplements for yearbooks ($200.00); Mayfield Middle School, volleyball camp ($200.00).

f. Declaration of obsolete and/or surplus items.

g. Project HOPE Memorandum of Agreement.

h. Overnight travel requests as submitted under separate cover.

i. Out of state trip:

Putnam City North students to National History Day Competition in Washington, D.C. on June 8 – 13, 2002.

j. Retirements and resignations as listed on Attachment A.

ITEM #8 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Johnson made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE CONTRACT FOR LEGAL SERVICES PROVIDED BY THE CENTER FOR EDUCATION LAW FOR THE 2002-2003 SCHOOL YEAR.

Mrs. Jenison made a motion to approve the contract for legal services provided by The Center for Education Law for the 2002-2003 school year. Mrs. Johnson seconded the motion. The Center for Education Law is offering the Basic Legal Services Program for the 2002-2003 school year, with no increases in the hourly rates. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO AUTHORIZE PUTNAM CITY HIGH SCHOOL TO GRANT A HIGH SCHOOL DIPLOMA TO MR. BOBBY JACK GIVENS.

The state legislature of Oklahoma enacted legislation, which allows a World War II Veteran to receive a high school diploma if they meet the following conditions.

1. They must have been honorably discharged from the armed forces of the United States of America.

2. They must have served a minimum of eighteen consecutive months of active duty or have been discharged with a service-connected disability between the dates of September 16, 1940, and December 31, 1946.

3. They must either now, or at the time of their high school attendance, have been a resident of the state of Oklahoma.

Mr. Bobby Jack Givens meets the requirements of the law. Mrs. Sullivan made a motion to authorize Putnam City High School to grant a high school diploma to Mr. Bobby Jack Givens. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW BID OF W.C. DOAN CONSTRUCTION FOR THE REPLACEMENT AND /OR REPAIR OF THE HEFNER MIDDLE SCHOOL DOORS ($45,400.00 – 2000 BOND 33-286).

The 2000 bond issue provided for the replacement and/or repair of the Hefner Middle School doors. Bids were opened at 2:00 p.m., Tuesday, May 14, 2002 for this project. W.C. Doan Construction submitted the low bid. Mrs. Jenison made a motion to approve the low bid of W.C. Doan Construction in the amount of $45,400.00 – from 2000 bond 33-286 for the replacement and/or repair of the Hefner Middle School doors. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AN EASEMENT AT TULAKES ELEMENTARY.

It is necessary to grant the easement to Oklahoma City for the construction of the new fire line at Tulakes Elementary. Mrs. Johnson made a motion to approve an easement at Tulakes Elementary. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE ALTERNATE #1 WITH HOMCO CONSTRUCTION FOR THE WINDSOR HILLS CONSTRUCTION PROJECT ($18,300.00 BOND 33-280).

The base bid for the Windsor Hills construction project was Board approved on March 4, 2002. Alternate # 1 was not proposed at that time because a variance had to be submitted and approved by the Oklahoma City Board of Adjustments. This variance, which enables us to add the additional parking, was recently approved. Mrs. Sullivan made a motion to approve Alternate #1 with Homco Construction for the Windsor Hills construction project in the amount of $18,300.00 from bond 33-280. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE WINDSOR HILLS CONSTRUCTION PROJECT ($5,014.00 – 2000 BOND 33-280).

The sewer line that was indicated on the original plans for Windsor Hills was found to be non-existent. Therefore, it is imperative that we install a sewer line to connect to the new addition. Mrs. Jenison made a motion to approve Change Order Number 1 for the Windsor Hills construction project in the amount of $5,014.00. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE THE LOW BID OF SUBLETT & ASSOCIATES FOR THE ASBESTOS ABATEMENT AT PUTNAM CITY WEST HIGH SCHOOL ($20,525.00 – 2000 BOND 33-279).

Asbestos was discovered in the process of removing the fascia. To continue the construction project at Putnam City West, removal is necessary. Bids were opened at 2:00 p.m. Wednesday, May 15, 2002. The low bid was submitted by Sublett & Associates. Sublett has successfully worked for the district on several occasions and the engineer for the project has no reservations whatsoever using Sublett & Associates. Mrs. Johnson made a motion to approve the low bid of Sublett & Associates in the amount of $20,525.00 – 2000 bond 33-279. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON THE SUPERINTENDENT’S RECOMMENDATION FOR THE TERMINATION OF SUPPORT EMPLOYEE ANTONIO HURTE.

Mrs. Sullivan made a motion to approve the Superintendent’s recommendation for the termination of support employee Antonio Hurte. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #17 – CONSIDERATION OF AND VOTE ON MOTION (a) TO SET A DATE AND TIME FOR A SPECIAL BOARD MEETING TO CONDUCT A WORK SESSION WITH REGARD TO PROJECTED BUDGET SHORTFALLS AND (b) TO DIRECT THE ADMINISTRATIVE TEAM TO PROVIDE MULTIPLE OPTIONS FOR RESOLUTION.

Mrs. Sullivan made a motion to set a Special Board meeting on Wednesday, May 29, 2002 at 4:00 p.m. in the boardroom to conduct a work session with regard to projected budget shortfalls and to direct the administrative team to provide multiple options for resolution. Mrs. Johnson seconded the motion. Discussion followed. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #18 – SUPERINTENDENT’S REPORT.

Dr. Capps reported:

Earthwatch Institute announced the names of 76 students from 34 states who received scholarships through the Student Challenge Awards Program. Only three students were selected from Oklahoma and two of those are Putnam City High School students, Christie Austin and Jacob Higginbotham.
At the San Antonio Music Festival, Putnam City North High School sophomore Timothy Hsu was selected as the Oklahoma representative for the 2002 Kennedy Center/National Symphony Orchestra summer music institute in Washington, D.C. The institute accepts by audition students 16 to 25 years old. Timothy will be one of the youngest students there. (Last year’s representative was a top violin player at OCU)
The following teachers were selected by the Oklahoma Foundation for Excellence to participate in the Colonial Williamsburg Teacher Institute: Aimee Cornish and Melissa Douglas from Dennis Elementary; Kim Crawford from Downs Elementary; and Sandra Ligon and Meredith Mustain from Central Intermediate. Congratulations to all.

ITEM #19 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan said it was a pleasure to see the students from Putnam City High and Putnam City North receiving recognition at the Board meeting for their accomplishments in speech/drama, history, and tennis. Mrs. Sullivan said she enjoyed attending the baccalaureate and graduation ceremonies. She encouraged teachers, students and patrons to contact her with suggestions for solutions to the anticipated budget shortfall.

Mrs. Johnson said she enjoyed the art festival at Putnam City North. She congratulated the retiring personnel. Mrs. Johnson thanked the retiring teachers for combined 1,000-plus years in the classroom. She thanked Ray Bohannon for the slideshow presentation at the Putnam City North Breakfast. Mrs. Johnson reminded district staff that not all homes are safe harbors, and that they represent an anchor for students.

Mrs. Jenison thanked her son’s 6th grade teachers. She congratulated the students who received recognition at the Board meeting. Mrs. Jenison thanked Vicki Vaughan for her service as PCACT president. She expressed pride in being associated with the Putnam City School district.

Mr. Varghese said he received a lot of e-mails regarding possible district budget cuts. He said although it was impossible to answer all of the e-mails he received, he tried to assure as many people as possible that no final decisions have been made. He stated that as a Board member it was his duty and challenge to look into all programs and administrative overhead to help the district streamline the budget.

Mrs. LoPresto expressed appreciation for the opportunity to attend the high school baccalaureates and graduations. She thanked Vicki Vaughan for her service as PCACT president.

ITEM #20 – CONSIDERATION OF AND VOTE ON A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF THE EMPLOYMENT EVALUATION OF THE SUPERINTENDENT, PURSUANT TO 25 O.S. § 307 (B)(1) AND (B)(7).

Mrs. Sullivan made a motion at 7:56 p.m. to enter into executive session for the purpose of the employment evaluation of the Superintendent, pursuant to 25 O.S. § 307 (B)(1) and (B)(7). Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO RETURN TO OPEN MEETING AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Johnson made a motion at 10:35 p.m. to return to open meeting and to request the Board Clerk to record the minutes of the executive session. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

Minutes of the executive session: President Gail LoPresto, Vice-President Melinda Johnson, Sue Sullivan, Julie Jenison, Reji Varghese, members; and Superintendent Dr. Jim Capps met in executive session for the purpose of employment evaluation of the Superintendent, pursuant to 25 O.S. §307 (B)(1) and (B)(7).

No action was taken.

ITEM #22 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #23 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 10:36 p.m. to adjourn the meeting. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.



BOARD OF EDUCATION SPECIAL MEETING
Monday, May 29, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session on Wednesday, May 29, 2002 at 4:00 p.m. in the boardroom at the Administration Building, 5401 N.W. 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, May 28, 2002 at 2:00 p.m. in accordance with 25 O.S. Section 311.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

The meeting was called to order by President Gail LoPresto at 4:00 p.m. and the Board Clerk recorded the following present: President Gail LoPresto; Vice-President Melinda Johnson; Julie Jenison, Reji Varghese, and Sue Sullivan, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk; and others.

ITEM #2 – CONDUCT A WORK SESSION BETWEEN THE BOARD OF EDUCATION AND THE ADMINISTRATIVE TEAM WITH REGARD TO PROJECTED BUDGET SHORTFALLS.

Dr. Capps introduced Business Manager and Treasurer Steve Myers, who presented budget information, including estimates of state allocations and the general fund balance FY 2002-2003. Assistant Superintendent for Human Resources Dr. Ann Millerborg presented district plans for position reduction/reassignment of personnel for 2002-2003. Dr. Capps identified other cost-saving measures the district planned to take. The Superintendent’s team and school principals answered specific questions, submitted in advance by Board members, about district programs and possible savings.

Mrs. LoPresto thanked the team for their time and efforts in preparation for the work session.

ITEM #3 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 7:49 p.m. to adjourn the meeting. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.