Putnam City Board of Education Meeting Minutes
July 2002


BOARD OF EDUCATION REGULAR MEETING
Monday, July 1, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 1, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, June 28, 2002 at 11:00 a.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. MELANI MOUSE.

Mrs. LoPresto introduced Dr. Melani Mouse, director of secondary education, who gave an inspirational message, followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Sullivan made a motion to approve the consent agenda as presented with the deletion of encumbrance number 200300010. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Financial report and bimonthly bills for purchase order numbers 200300001 to 200301084 inclusive for time period from July 1, 2002 to July 1, 2002 with the exception of purchase order number 200300589 ($77.63) for Triangle A & E for the 2002-2003 school year.

b. Contract agreement with the City of Bethany for crossing guards for 2002-2003.

c. Renewal contract with Employers Unity Incorporated as the District’s Unemployment Compensation Program Third Party Administrator.

d. Renewal agreement with BMI for lease and maintenance of copiers in the Graphic Arts Department.

e. Renewal of SchoolMessenger Support Agreement. (General Fund 03-11-094)

f. Renewal of National Computer Systems (NSC) SASIxp and InteGrade Pro Licensed Product Support Agreement. (General Fund 03-11-094)

g. Renewal of iPrism Web Filtering subscription. (General Fund 03-11-094)

h. Overnight travel requests as submitted under separate cover.

i. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Johnson made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF SUPPORT PERSONNEL FOR 2002-2003 AS LISTED ON ATTACHMENT B.

Mrs. Johnson made a motion to approve the recommendation of employment of support personnel for 2002-2003 as listed on Attachment B to these minutes with the following exceptions due to resignations: Cathy Davis, Hefner Middle School; David Lanman, Campus Police; and Jennifer Unruh, Transportation. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBER 200300589 ($77.63) FOR TRIANGLE A & E.

Mrs. Jenison made a motion to approve purchase order number 200300589 in the amount of $77.63 for Triangle A & E. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO AFFIRM, REVISE, MODIFY, OR TAKE ANY OTHER ACTION NECESSARY REGARDING THE LONG-TERM SUSPENSION OF A PUTNAM CITY HIGH SCHOOL STUDENT.

Mrs. Johnson made a motion to affirm the long-term suspension of a Putnam City High School student. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON ANNUAL APPROVAL OF THE SCHOOL ACTIVITY FUND SUBACCOUNTS, FUND-RAISERS, AND EXPENDITURES FOR FISCAL YEAR 2003.

Oklahoma Statures, Title 70, Section 5-129 requires the Board of Education to exercise control over all funds from student, school, and other extracurricular activities conducted in the school district. This past spring, each subaccount sponsor and site administrator were required to submit a formal, written application for each subaccount anticipated for Fiscal Year 2003. These applications were reviewed by the Business Manager and are available for Board review. Mrs. Jenison made a motion to approve the annual School Activity Fund Subaccounts, Fund-Raisers, and Expenditures for fiscal year 2003. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE APOLLO ELEMENTARY CONSTRUCTION PROJECT.

Abandoned ductwork was discovered in the ceilings and removal at this time would be advisable. Additionally, the roof membrane needs to be repaired where a pipe on the roof that was found to be "walking" and damaged the roof membrane. Mrs. Sullivan made a motion to approve Change Order Number 1 for the Apollo Elementary construction project in the amount of $1,075.25. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE WESTERN OAKS MIDDLE SCHOOL AND WILEY POST ELEMENTARY ROOF PROJECTS.

As the roof was removed, it was discovered that the decking was a type that required special fasteners, plates and #75 base sheet. This could not be known until the roof was removed. In addition, rust had ruined 425 square feet of decking at Western Oaks Middle school and 100 square feet at Wiley Post Elementary must be replaced. Mrs. Johnson made a motion to approve Change Order Number 1 for the Western Oaks Middle School and Wiley Post Elementary roof projects in the amount of $4,347.00. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 3 FOR THE WINDSOR HILLS ELEMENTARY CONSTRUCTION PROJECT.

During the renovation, areas of concern have been uncovered that require fixing before the project proceeds. The requirements are: framing a perimeter of roof that was not attached and must be replaced and anchored to metal deck; provide plywood filler above south windows where a void was discovered; provide plywood backing at southwest window above dining room; remove and replace 15 feet of floor slab, and excavate and backfill to evaluate leak in sewer pipe under kitchen floor. Mrs. Johnson made a motion to approve Change Order Number 3 for the Windsor Hills Elementary construction project in the amount of $1,756.96. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE TO REPLACE COMPUTERS IN LIBRARIES IN ALL SECONDARY SCHOOLS, RALPH DOWNS ELEMENTARY, AND JAMES L. DENNIS ELEMENTARY. ($104,760.00)

The computers in all district secondary libraries, Ralph Downs Elementary, and James L. Dennis Elementary have been in place for five years. During that time they have served all teachers and students for the purposes of locating information, using information in teaching and learning, and library administration. These machines cannot be upgraded with faster processors, larger hard drives, or more memory, thus they cannot run Windows XP and Office XP. Ninety new computers will be ordered to meet this need and to run the latest version of Follett’s library automation software. Mrs. Johnson made a motion to approve purchase to replace computers in libraries in all secondary schools, Ralph Downs Elementary, and James L. Dennis Elementary in the amount of $104,760.00. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #13 – SUPERINTENDENT’S REPORT.

At this time in the meeting Dr. Capps stated that District Business Manager Steve Myers would present a review of the FY 2002 district budget to the Board. Mr. Myers stated funding sources for the General Fund include:

Local Revenue: $23,655,390 or 26.4%
County Revenue: $3,300,214 or 3.7%
State Revenue: $56,305,452 or 62.8%
Federal Revenue: $6,195,629 or 6.9%
Inter-District: $182,529 or 0.2%
Total Revenue: $89,639,204 (100%)
Mr. Myers reported that on March 12, 2002 the district received a revised allocation of State Aid in the amount of $38,805,555.00. This was a reduction of $537,040.00 from the December final allocation of $39,343,545.00. However, since the original increase had not been budgeted, the net effect on the operating budget was an increase of $21.00. For the next three months, the allocation was decreased and the actual final allocation was $37,616,293.00. The effect on the district budget was a reduction of $1,190,241.00 or 3.07% of the operating budget. He presented General Fund and Fund Balance Comparisons. Mr. Myers asked for questions from Board members. Board members asked questions in an orderly fashion. Dr. Capps thanked Mr. Myers for his presentation.

ITEM #14 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan thanked the audience for attending the Board meeting. She thanked Steve Myers and the team for their work on the budget.

Mrs. Johnson expressed appreciation to Steve Myers for his presentation on the budget.

Mrs. Jenison thanked Steve Myers for the budget information.

Mr. Varghese thanked Steve Myers for the budget presentation and also talked about looking into other areas for cuts. He wished everyone a happy July 4th holiday.

Mrs. LoPresto thanked Steve Myers for his work on the budget and for the presentation.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Johnson made a motion at 6:35 p.m. to adjourn the meeting. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.


BOARD OF EDUCATION SPECIAL MEETING
Monday, July 8, 2002

This meeting was reconvened from a June 24, 2002, special meeting of the board. For full minutes, see the June 24 minutes.


BOARD OF EDUCATION SPECIAL MEETING
Tuesday, July 9, 2002

This meeting was reconvened from special meeting of the board on Monday, July 8. Both today's meeting and the Monday, July 8, meeting, were a continuation of a meeting begun on June 24, 2002. For full minutes, see the June 24 minutes.


BOARD OF EDUCATION REGULAR MEETING
Monday, July 15, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, July 15, 2002 at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Friday, July 12, 2002 at 11:00 a.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, and Julie Jenison, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others. Reji Varghese, member, was absent.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – MIKE FRY.

Mrs. LoPresto introduced Mike Fry, director of student services, who gave an inspirational message, followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PUBLIC PARTICIPATION.

There were no requests to speak to the Board.

ITEM # 3 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. The consent consists of the discussion, consideration, and approval of the following items:

Mrs. Johnson made a motion to approve the consent agenda as presented. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

a. Minutes for Regular Board meeting June 27, 2002, Regular Board meeting July 1, 2002 and Special Board meeting June 24, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200301085 to 200301280 inclusive; change order for PO#200300999 changing fund from Building Fund to General Fund; change order for PO#200300739 changing description of items being purchased; change order for PO#200301089 changing fund from General Fund to Bond Fund for time period from July 1, 2002 to July 8, 2002 with the exception of purchase order number 200301113 ($2,887.45) for Triangle A & E for the 2002-2003 school year.

c. School Activity Fund Transfer List including Downs Elementary, and Putnam City North High School.

d. Rental Agreement with Oklahoma City Community College Aquatic and Wellness Center.

e. Contract Agreement with the City of Oklahoma City for crossing guards for the 2002-2003 school year.

f. Declaration of obsolete and/or surplus items.

g. Retirements and resignations as listed on Attachment A.

ITEM #4 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mrs. Johnson made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBER 200301113 ($2,887.45) FOR TRIANGLE A & E.

Mrs. Johnson made a motion to approve purchase order number 200301113 in the amount of $2,887.45 for Triangle A & E. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, abstain.

ITEM #6 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE TRANSPORTATION CONTRACT WITH FRANCIS TUTTLE TECHNOLOGY CENTER FOR THE 2002-2003 SCHOOL YEAR ($126,052.50 REIMBURSEMENT).

Francis Tuttle Technology Center contracts with Putnam City Schools to provide transportation for our students to attend Francis Tuttle. Bus transportation will be provided for Putnam City students on a daily basis to and from Francis Tuttle on any day in which school is in session in both districts. The mileage is 343 miles for 175 days for a total of 60,025 miles/annum. For these services, Francis Tuttle Technology Center agrees to pay $2.10/mile or a total of $126,052.50 for the year. Mrs. Johnson made a motion to approve the transportation contract with Francis Tuttle Technology Center for the 2002-2003 school year in the amount of $126,052.50 reimbursement. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF MICROSOFT XP LICENSES ($76,034.00).

The district has begun the transition from the Microsoft Windows 95 operating system for district computers and Microsoft Office 97 to the XP platform. Windows and Office XP will enable district computers to run the latest versions of current and future software packages and will better prepare our students to be proficient in the platform they will likely encounter after graduation.

During the second semester of 2002, various test groups for the new platform have been operational in the district. Beginning in the fall of 2002, broad scale use of the XP platform will begin in the district. This purchase is for the initial group of XP users, which includes one complete test school, Western Oaks Middle School, as well as media centers, labs, and offices. Mrs. Sullivan made a motion to approve purchase of Microsoft XP licenses in the amount of $76,034.00. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #8 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISIONS OF BOARD POLICY BM – CIVIL RIGHTS.

This year the district received an on-site civil rights review. Each compliance standard was compared with district policies and procedures. When it was completed, several recommendations for action were made. Revision of Policy BM-Civil Rights was one of the compliance recommendations. The revision of Policy BM-Civil rights is listed below:

CIVIL RIGHTS POLICY

The District complies with the Civil Rights Laws ( Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act ("ADA") and Section 504 of the Rehabilitation Act of 1973) in assuring the students, parents, and employees of the District that the District does not discriminate on the basis of race, color, sex, national origin, disability, religion, or age. The Superintendent is designated by the Board to coordinate the District's efforts to comply with this assurance.

Definitions:

A. District Compliance Officer: The Superintendent designates the Assistant Superintendent of Human Resources to coordinate compliance efforts with Title VI Title VII, Title IX, the ADA and Section 504 and to investigate complaints of discrimination. The District Compliance Officer may delegate any duties specified in this policy to another District employee, as the District Compliance Officer deems appropriate.

B. Complaint: A written complaint alleging that a policy, procedure, or practice of the District discriminates on the basis of race, color, national origin, sex, religion, age, or disability.

C. Day: Day means a working day; the calculation of days in processing a complaint shall exclude Saturdays, Sundays, and holidays.

D. Employee Grievant: An employee of the District who submits a complaint alleging discrimination on the basis of race, color, national origin, sex, religion, age, or disability.

E. Respondent: The person alleged to be responsible for the violation alleged in the complaint. The term may be used to designate persons with responsibility for a particular action or those persons with supervisory responsibility for procedures and policies in those areas covered in the complaint.

F. Site Compliance Officers: A male and female employee of the District at each school site who are designated by the District Compliance Officer to receive and investigate complaints of students.

G. Student Grievant: A student of the District who has a complaint alleging discrimination on the basis of race color, national origin sex, religion, age, or disability.

Pre-filing Procedures: Prior to the filing of a written complaint, a Student Grievant is encouraged to visit with a Site Compliance Officer and to make a reasonable effort to informally resolve the problem or complaint. An Employee Grievant is encouraged to visit with his/her supervisor, or if the complaint is against his/her supervisor, with the supervisor’s supervisor, and to make a reasonable effort to informally resolve the problem or complaint.

Procedures for Filing Complaint:

A. If a Student or Employee Grievant desires to proceed with a Complaint, then, within twenty (20) days of an alleged violation, a Student Grievant shall submit a written Complaint to a Site Compliance Officer and an Employee Grievant shall submit a written Complaint to the District Compliance Officer. The Complaint shall state the Grievant’s name, the nature of the alleged violation, the date of the alleged violation, the names of persons responsible, and the requested action.

B. Within ten (10) days of receiving the Complaint, either a Site Compliance Officer or the District Compliance Officer, whichever is applicable, shall notify the Respondent of the Complaint.

C. Within ten (10) days of notification, the Respondent shall submit to either a Site Compliance Officer or the District Compliance Officer, whichever is applicable, an answer which shall confirm or deny the facts upon which the allegation is based, indicate acceptance or rejection of the Student or Employee Grievant’s requested action, and/or outline alternatives.

D. Within ten (10) days of receiving the Respondent’s answer, either a Site Compliance Officer or the District Compliance Officer, whichever is applicable, shall schedule a hearing with the Student or Employee Grievant and the Respondent. A Site Compliance Officer or the District Compliance Officer may agree to waive this portion of the procedure if agreed to by both the Grievant and the Respondent.

E. At any time after receiving a Complaint, a Site Compliance Officer or the District Compliance Officer may conduct any additional investigation as to the allegations of the Complaint and any defenses of the Respondent, including but not limited to, conducting interviews of any witness or other persons with knowledge and meeting with the Grievant and the Respondent.

F. Within ten (10) days of the hearing, or the agreement to waive the hearing, either a Site Compliance Officer or the District Compliance Officer, whichever is applicable, shall render a written decision as to the Complaint and shall provide a copy of the written decision to the Student or Employee Grievant and the Respondent.

G. Within ten (10) days of receipt of a decision from either a Site Compliance Officer or the District Compliance Officer, if not satisfied with the decision, either the Student or the Employee Grievant or the Respondent may submit a written request to a Site Compliance Officer or the District Compliance Officer for a hearing before the Board.

H. Within ten (10) days of receiving a request for a hearing before the Board, a Site Compliance Officer or the District Compliance Officer shall notify the Board of the request and shall request that a hearing be scheduled by the Board. Such hearing shall, if possible, be conducted within thirty (30) days of the date on which a Site Compliance Officer or the District Compliance Officer receives notification of the request for a Board hearing.

I. Within ten (10) days of conducting the hearing, the Board shall render a written decision on the Complaint. The decision of the Board shall be final.

Extension of Time: Any time limits established by this policy and these procedures may be extended by mutual consent of the parties involved. However, the total number of days from the date that a complaint is filed until the complaint is resolved shall not exceed one hundred eighty (180) days.

Confidentiality of Records: All records, complaints, notes, documents, and statements made during or relating to allegations of discrimination shall be maintained on a confidential basis by the Compliance Officer, and no information concerning any complaint shall be documented in an employee’s personnel file. However, in the event official proceedings relating to such allegations are initiated by a party or the District, such records may become public in accordance with law. Information pertaining to complaints shall be maintained for three (3) years after resolution of the complaint.

Mrs. Jenison made a motion to approve the revision of Board Policy BM – Civil Rights. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 2 FOR THE APOLLO ELEMENTARY CONSTRUCTION PROJECT.

Dr. Capps reported that during the construction at Apollo Elementary, it was noted that water is ponding on the roof. Since the ceilings have been removed for construction of walls, now is the opportune time to correct this problem. It is also recommended that a kiln room be provided for the art classroom to ensure the safety of the students and staff. Mrs. Johnson made a motion to approve Change Order Number 2 for the Apollo Elementary construction project. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 3 FOR THE MAYFIELD MIDDLE SCHOOL CONSTRUCTION PROJECT.

Dr. Capps reported this would provide an exhaust fan for the mechanical room and an additional 60’ of steel pipe as required for AHU’s at the east side of fan room. Mrs. Jenison made a motion to approve Change Order Number 3 for the Mayfield Middle School construction project. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 4 FOR THE TULAKES ELEMENTARY CONSTRUCTION PROJECT.

Dr. Capps stated that to finalize the Tulakes Elementary construction project, the architect suggests some minor changes. The changes are 1) install 4" combustion air vent and dryer vent for existing equipment, 2) install 6 data boxes, 3) install steel tube column at existing kitchen, 4) encase existing oilfield pipe beneath the meter pit with concrete, 5) patch existing street, curb and gutter at fire line tap. Mrs. Johnson made a motion to approve Change Order Number 4 for Tulakes Elementary construction project. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 1 FOR THE HVAC PROJECT AT PUTNAM CITY HIGH SCHOOL.

Dr. Capps reported the engineer has proposed a change in the scope of the project. In lieu of the original specified rooftop units, it is suggested that we upsize the specified chiller. Mrs. Jenison made a motion to approve Change Order Number 1 for the HVAC project at Putnam City High School. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #13 – SUPERINTENDENT’S REPORT.

The sidewalks are finished at the District Enrollment Office.
Finishing touches on various sites are being done.
Furniture has been delivered at Mayfield Middle School. The concrete is not drying out due to the high humidity. That is delaying carpet and tile installation.

ITEM #14 – COMMENTS BY BOARD MEMBERS.

Mrs. Sullivan thanked Mr. Fry for the inspirational message on the American Flag.

Mrs. Johnson and Mrs. Jenison wished everyone an enjoyable summer.

Mrs. LoPresto expressed appreciation to district employees for the significant amount of hard work that goes on in the summer.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

Dr. Capps reported there are two items of new business. The first item is for Change Order Number 3 for the Apollo Elementary construction project. It was discovered that the water line runs down the south side of 19th street, even though the two hydrants are on the north side. In order for us to bring water for the sprinkler system, we have to bore, case and install an 8" line under NW 19th street. Additionally, the City of Bethany has required, based on the Department of Environmental Quality’s recommendation, a blow-off pit at the end of the 8" water line. This addition is a must for us to gain occupancy at Apollo. Mrs. Johnson made a motion to approve Change Order Number 3 for the Apollo Elementary construction project. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

The second item is for overnight travel requests for Andrea Guziec and Bill Robertson to Tulsa, Oklahoma for coaches’ clinic on July 28 through July 31. Mrs. Sullivan made a motion to approve overnight travel requests for Andrea Guziec and Bill Robertson to Tulsa, Oklahoma for coaches’ clinic on July 28 through July 31. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Johnson made a motion at 6:19 p.m. to adjourn the meeting. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; LoPresto, aye.


BOARD OF EDUCATION SPECIAL MEETING
Monday, July 24, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in special session Wednesday, July 24, 2002 at 12:00 p.m. in the Boardroom at the Administration Building, 5401 NW 40th, Oklahoma City. The agenda and meeting notice were posted on Tuesday, July 23, 2002 at 12:00 p.m. in accordance with 25 O.S. § 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, member; Superintendent Dr. Jim Capps; Debbie Baldwin, deputy clerk and others. Reji Varghese and Julie Jenison were absent.

ITEM #1 – CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT.

Mrs. LoPresto called the meeting to order at 12:00 p.m.

ITEM #2 – CONSIDERATION OF AND VOTE TO CONVENE IN EXECUTIVE SESSION TO DISCUSS THE APPOINTMENT/EMPLOYMENT OF AN ASSISTANT PRINCIPAL AT MAYFIELD MIDDLE SCHOOL PURSUANT TO 25 O.S. §307(B)(1).

Mrs. Sullivan made a motion at 12:03 p.m. to convene in executive session to discuss the appointment/employment of an assistant principal at Mayfield Middle School pursuant to 25 O.S. §307 (B)(1). Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye.

ITEM #3 – CONSIDERATION OF AND VOTE TO RETURN TO OPEN SESSION AND TO REQUEST THE BOARD CLERK TO RECORD THE MINUTES OF THE EXECUTIVE SESSION.

Mrs. Sullivan made a motion at 12:06 p.m. to return to open session and to request the board clerk to record the minutes of the executive session. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye.

Minutes of the Executive Session: Board members, Gail LoPresto, Melinda Johnson, and Sue Sullivan; administrators, Dr. Jim Capps, Dr. Ann Millerborg, and Dr. Melani Mouse met in executive session to discuss the appointment/employment of an assistant principal at Mayfield Middle School pursuant to 25 O.S. §307 (B)(1).

No action was taken.

ITEM #4 - CONSIDERATION OF AND VOTE ON MOTION TO APPOINT/EMPLOY AN ASSISTANT PRINCIPAL AT MAYFIELD MIDDLE SCHOOL.

Dr. Capps announced the recommendation to appoint Bart Daniel as assistant principal at Mayfield Middle School.

Mrs. Sullivan made a motion to approve the appointment of Bart Daniel as assistant principal at Mayfield Middle School. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye.

ITEM #5 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 12:07 p.m. to adjourn the meeting. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; LoPresto, aye.