Putnam City Board of Education Meeting Minutes
December 2002



BOARD OF EDUCATION REGULAR MEETING
Monday, Dec. 2, 2002

The Putnam City Schools Board of Education of Independent School District No. One of Oklahoma County, State of Oklahoma, met in regular session Monday, December 2, 2002, at 6:00 p.m. in the boardroom at the Administration Building, 5401 NW 40th, Oklahoma City, Oklahoma. The agenda and meeting notice were posted on Tuesday, November 26, 2002 at 4:00 p.m. in accordance with 25 O.S.§ 311.

Members present: Gail LoPresto, president; Melinda Johnson, vice-president; Sue Sullivan, Julie Jenison, and Reji Varghese, members; Superintendent Dr. Jim Capps; Andrea Nowlin, clerk and others.

ITEM #1 – INSPIRATIONAL MESSAGE AND PLEDGE OF ALLEGIANCE – DR. ANN CAINE.

Dr. Ann Caine, principal at Harvest Hills Elementary, gave an inspirational message followed by the Pledge of Allegiance to the Flag.

ITEM #2 – PERFORMANCE BY HILLDALE ELEMENTARY CHORUS.

Students from the Hilldale Elementary Chorus performed two numbers for the Board and the audience. The students performed under the direction of music teacher Tiffany Nelson.

ITEM #3 – PRESENTATION OF GOLDEN APPLE AWARDS – PATRICIA BRAME, CHAIRPERSON, THE GOLDEN APPLE AWARDS COMMITTEE.

Patricia Brame, chairperson for the Golden Apple Awards, and Board President Gail LoPresto presented the Fall 2002 Golden Apple Awards. Receiving the awards were Annie Brawley, teacher’s assistant/paraprofessional at Mayfield Middle School; Harold Harris, assistant principal at Western Oaks Middle School; Carole Kelley, college advisor at Putnam City North High School; Angela Owen, third grade teacher at Central Intermediate; Leetta Vanlandingham, nurse’s aide at James L. Dennis Elementary. Each recipient was presented an engraved golden apple and a check for $200.00. Contributions were provided from the Putnam City Public Schools Foundation.

ITEM #4 – PUBLIC PARTICIPATION.

There was one request to speak to the Board. Putnam City North High School teacher Jennifer Seal spoke about the Oklahoma Academy for State Goals. She thanked Board members for allowing her to take part in the workshop.

ITEM # 5 – CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS.

The consent consists of the discussion, consideration, and approval of the following items: Mrs. Johnson made a motion to approve the consent agenda as presented. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

a. Minutes for Regular Board meeting November 18, 2002.

b. Financial report and bimonthly bills for purchase order numbers 200304230 to 200304477 inclusive for time period from November 12, 2002 to November 22, 2002 for the 2002-2003 school year with the exception of purchase order numbers 200304234, 200304350, and 200304357 ($1,659.05) for Triangle A & E.

c. School Activity Fund Transfer List including Northridge Elementary and Putnam City West High School.

d. School Activity Fund-raisers including Ralph Downs Elementary, yearbook sale ($200.00), Camp Classen CD Rom ($300.00); Hilldale Elementary, reading promotion items ($250.00); Northridge Elementary, Christmas gift fund-raiser ($2,500.00); Tulakes Elementary, candy bars ($1,000.00); Western Oaks Elementary, Santa pictures ($650.00); Windsor Hills Elementary, Santa pictures ($500.00); Central Middle School, Jingle-grams ($1,000.00), candy ($500.00), compatibility quiz/test ($1,000.00), candy leis ($300.00); Mayfield Middle School, gingerbread house decorating workshop ($100.00), Christmas bake sale ($75.00), T-shirts ($63.45), suckers ($100.00), Retro 70’s Dance ($500.00).

e. Declaration of obsolete and/or surplus items.

f. Overnight travel requests as submitted under separate cover.

g. Retirements and resignations as listed on Attachment A.

ITEM #6 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF EMPLOYMENT OF NEW PERSONNEL AS LISTED ON ATTACHMENT A.

Mr. Varghese made a motion to approve the recommendation of employment of new personnel as listed on Attachment A to these minutes. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #7 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF PURCHASE ORDER NUMBERS 200304234, 200304350, AND 200304357 ($1,659.05) FOR TRIANGLE A & E.

Mrs. Jenison made a motion to approve purchase order numbers 200304234, 200304350, and 200304357 ($1,659.05) for Triangle A & E. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, abstain.

ITEM #8 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE 2003-2004 PRELIMINARY ESTIMATE OF NEEDS.
 
Pursuant to Title 70, Oklahoma Statutes, Section 5-134, by December 31st of each year the Board of Education shall prepare "…a preliminary estimate of the amount or amounts of money and a tax rate or rates, which it then believes will be required for the district for the ensuing fiscal year." The total estimated needs from General Fund is $86,765,680.00. The total estimated needs to be financed from the Building Fund is $4,200,000.00. Mrs. Sullivan made a motion to approve the 2003-2004 Preliminary Estimate of Needs. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #9 – CONSIDERATION OF AND VOTE ON RECOMMENDATION OF CALENDAR DATES FOR REGULAR SCHOOL BOARD MEETINGS IN 2003.

Mrs. Johnson made a motion to approve the calendar dates for Regular School Board meetings in 2003 as listed with 6:00 p.m. as the time for all meetings instead of 5:30 p.m. Mrs. Sullivan seconded the motion. Discussion followed. Mrs. Johnson made an amended motion to approve the calendar dates as listed with 6:00 p.m. as the time for all meetings with the exception of December 1st with a time of 5:30 p.m. Mrs. Sullivan amended her second. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye. The dates for 2003 are as follows.

Monday, January 6, 2003 6:00 p.m
Monday, July 7, 2003 6:00 p.m.
Tuesday, January 21, 2003 6:00 p.m.  
Monday, July 21, 2003 6:00 p.m.
Monday, February 3, 2003 6:00 p.m.
Monday, August 4, 2003 6:00 p.m.
Monday, February 17, 2003 6:00 p.m.
Monday, August 18, 2003 6:00 p.m.
Monday, March 3, 2003 6:00 p.m.
Tuesday, September 2, 2003 6:00 p.m.
Monday, April 7, 2003 6:00 p.m.
Monday, September 15, 2003 6:00 p.m.
Monday, April 21, 2003 6:00 p.m.
Monday, October 6, 2003 6:00 p.m.
Monday, May 5, 2003 6:00 p.m.
Monday, October 20, 2003 6:00 p.m.
Monday, May 19, 2003 6:00 p.m.
Monday, November 3, 2003 6:00 p.m.
Monday, June 2, 2003 6:00 p.m.
Monday, November 17, 2003 6:00 p.m.
Thursday, June 26, 2003 6:00 p.m.
Monday, December 1, 2003 5:30 p.m.

ITEM #10 – CONSIDERATION OF AND VOTE ON MOTION FOR APPROVAL OF REVISION OF BOARD POLICY BO – RELATIONS WITH OTHER ENTITIES.

A revision of Policy BO clarifies the schools’ responsibilities when working with law enforcement agencies and the Department of Human Services. Mrs. Sullivan made a motion to approve revision of Board Policy BO – Relations with Other Entities. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye. The revised Board Policy BO – Relations with Other Entities is listed below: Law Enforcement Agencies: The District may allow law enforcement agencies to question students at school during the school day only when the students’ parent or guardian is present, unless law enforcement personnel have a valid warrant or court order. In cases in which the principal or other administrative officer determines that an emergency exists which might impact the safety and welfare of a student or other person, the principal or other administrative officer may allow law enforcement agencies to question students at school without the student’s parent or guardian being present. The District shall comply with lawful arrest warrants and will remove students from class when presented with a lawful arrest warrant. District personnel shall not conduct any form of custodial interrogation of a student on behalf of a law enforcement officer. The principal or other administrative officer shall make a record of students questioned or interviewed by law enforcement officers which includes the student’s name, the date, the time and the place of the questioning, and the names of the persons who interviewed or questioned the student. Such record shall be maintained in the student’s file. Department of Human Services: As required by law, the District shall allow the Department of Human Services ("DHS") to speak to students at school during the school day without prior notification to the students’ parent or guardian. Such questioning or interviewing shall be conducted in private. DHS personnel shall be responsible for notifying the parents or guardians of students questioned or interviewed while at school as soon as possible after speaking to the student at school. The District has no obligation to notify the parents or guardians of questioning or interviewing by DHS. The principal or other administrative officer shall make a record of students questioned or interviewed by DHS which includes the student’s name, the date, the time, and the place of the questioning, and the names of the persons who interviewed or questioned the student. Such record shall be maintained in the student’s file. Community Organizations: Each school within the District should attempt to identify community organizations which are interested in the school and which have resources that may be used to enhance the learning program of the school’s students. Schools may cooperate with and involve such community organizations in the school program. Parents and Parent Teacher Association: Parents play a meaningful role in school life. Thus, schools should encourage participation of parents in school activities and in the school’s Parent Teacher Association. Schools should cooperate with and reasonably support the involvement of parents and the Parent Teacher Association. Business Organizations: The District encourages cooperative efforts with local business and industry to provide programs, materials, and personnel, which serve to enhance the regular school curriculum. The District supports the Partners in Education program and shall cooperate with the Partners in Education program by providing assistance, materials, facilities, and other aid. News Media: The District encourages positive relations with the press and other media. The District may provide news releases or other communications in order to inform the public regarding events at schools within the District and other matters. Other School Districts: The District may participate with and cooperate with other school districts regarding research, the exchange of information and data, the coordination of curriculum, and the coordination of school calendars and activities.

ITEM #11 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF LEARNSTAR SC HARDWARE AND SOFTWARE FOR USE WITH PALMS. $6,797.00 (FEDERAL PROJECT #788)

LearnStar SC is hardware and software that allows students to use Palms to participate in teacher led activities. This is another in the series of purchases with federal grant funds. No district or general funds are required. Funds under this grant may only be used in connection with this grant project. Mrs. Jenison made a motion to approve purchase of LearnStar SC hardware and software for use with Palms in the amount of $6,797.00 from Federal Project #788. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #12 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE CHANGE ORDER NUMBER 4 FOR THE WINDSOR HILLS ELEMENTARY CONSTRUCTION PROJECT.

To finalize the construction at Windsor Hills Elementary, additional requirements have arisen. The following are needed:
 
replace sheetrock, bed, tape, paint east wall of classroom K-1
install prefinished soffit panel at entry to kitchen
install 2" thick x 20’ wide asphalt paving on existing gravel drive from concrete apron at Ann Arbor to asphalt playground on south side of campus.

Mrs. Jenison made a motion to approve Change Order #4 in the amount of $7,506.00 for the Windsor Hills Elementary construction project. Mrs. Johnson seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye. Dr. Capps stated that he is hopeful the construction project will be completed by next week.

ITEM #13 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE AGREEMENT WITH CLEARWATER ENTERPRISES FOR PURCHASE OF NATURAL GAS.

In an effort to reduce utility costs, the district has sought out alternative suppliers for natural gas. A proposal has been submitted by Clearwater Enterprises to sell natural gas at a discounted rate. Presently, only Putnam City North High School and Putnam City West High School qualify for the arrangement, however, in January the Corporation Commission is expected to lift the limitation and all of our schools will be eligible for the special rate. Based on last year’s costs, the district would have realized a savings of over $37,000.00 for these two schools. Mrs. Jenison made a motion to approve the agreement with Clearwater Enterprises. Mrs. Sullivan seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #14 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF PHOTO TRAVELERS AND OTHER DIGITAL CAMERA EQUIPMENT USED IN CONJUNCTION WITH PALMS. $5,838.62 AND $924.00 (FEDERAL PROJECT #559 AND #788)

Photo Travelers are Digital Cameras to be used by students in connection with many areas of instruction. This equipment is used in conjunction with the Palms previously approved for purchase under the PALS I and PALS II projects. Mrs. Sullivan made a motion to approve purchase of Photo Travelers and other digital camera equipment used in conjunction with Palms in the amount of $6,762.62 from Federal Project #559 and #788. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #15 – CONSIDERATION OF AND VOTE ON MOTION TO APPROVE PURCHASE OF 50 EACH OF: PART 5101 IMAGIPROBE ES, PART #RJBT BT SENSOR COMPATIBILITY KITS AND PART #BTA-DIN, ALL FOR USE WITH THE M500 SERIES PALMS. $15,550.00 (FEDERAL PROJECT #559)

This software is to be used in conjunction with the Palms previously approved for purchase under the PALS II project. It allows Palms to be used as graphing calculators. Mrs. Sullivan made a motion to approve purchase of 50 each of Part #5101 ImagiProbe eX, Part #RJBT BT Sensor compatibility kits and Part #BTA-DIN in the amount of $15,550.00 from Federal Project #559. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #16 – CONSIDERATION OF AND VOTE ON APPROVAL OF THE SUPERINTENDENT’S RECOMMENDATION OF THE TERMINATION OF SUPPORT EMPLOYEE CHARLES ROWE.

Mrs. Jenison made a motion to approve the Superintendent’s recommendation of the termination of support employee Charles Rowe. Mr. Varghese seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.

ITEM #17 – API PRESENTATION.

Assistant Superintendent of Curriculum and Instruction Dr. Gene Parsons introduced Martha Michael of the Education Development and Instruction Team (EDIT). Ms. Michael introduced EDIT members Danny Swopes and Betty Souza. Mr. Swopes assisted Ms. Michael in giving a report on the Academic Performance Index (API) to the Board. The Oklahoma API was created by legislation passed in 1999. It was amended by SB810 in 2001. The API Law 70 O.S. Supp. 2000, Sections 3-150 and 3-151 states "The State Board of Education shall develop an API to be used to measure performance of schools, including the academic performance of students." Ms. Michael explained how schools are rated academically. Some of the API Indicators are:

Oklahoma Schools Testing Program.

School Completion (attendance rate, dropout rate for high school only, graduation rate for high school only).

Academic Excellence (ACT score and participation, Advanced Placement participation, College Remediation Rate).
 
Ms. Michael stated schools that do not meet the adequate yearly progress standards for two years are considered low-performance schools. She also talked about the following Future Indicators:

The API will be adjusted as needed to address the needs of Oklahoma schools and the intent of the law.
New indicators will be phased in as required by the State Board of Education.
Disaggregation of data will be incorporated into the formula, as the data becomes available.

ITEM #18 – SUPERINTENDENT’S REPORT.

Thanks again to Marathon Oil Company for their $3,000.00 grant to Tulakes Elementary. Marathon is a Partner in Education with Tulakes Elementary, and this is the sixth year for this generous donation to provide multi-level curriculum materials, software and library books.

In conjunction with Project Citizen, Western Oaks Middle School has been selected by the US Department of Education and The Center for Civic Education to host a delegation from China. The delegation will consist of administrators, teachers and students from a Beijing middle school. Later this year, some of our teachers will visit their school, all expenses paid.

All of our schools will be having holiday programs, and these are great opportunities for you to see and hear our students perform. You are invited to attend as many of the programs as you can. We have many groups performing in the malls, so while you’re shopping you may catch some of their performances.

ITEM #19 – COMMENTS BY BOARD MEMBERS.

Sue Sullivan thanked Dr. Capps for the good news in the Superintendent’s Report. She said she appreciated the schedule of events for the month of December. Mrs. Sullivan said it was amazing to see the outstanding talent of district students. She wished everyone a blessed and safe holiday season. Julie Jenison thanked elementary and secondary schools for the schedule of December events. She also wished everyone a blessed holiday season. Melinda Johnson expressed appreciation to Golden Apple Award winner Carole Kelly. She said she was a tremendous asset to her daughter in obtaining scholarship money. She also thanked the schools for the schedule of events for the month of December. She complimented the performance of the Hilldale Elementary Chorus directed by teacher Tiffany Nelson. Reji Varghese congratulated Dr. Don Wentroth and Western Oaks Middle School in being chosen to host a delegation from a middle school in China. He complimented Tiffany Nelson and the Hilldale Elementary Chorus. He talked about attending a State Legislative Workshop. He said it was discussed that all federal non-military spending has been frozen for next year. This would make it more difficult to meet the requirements of the No Child Left Behind Act. He encouraged everyone to call their elected representatives and encourage them to make education a top priority. He wished everyone a merry Christmas.

ITEM #20 – CONSIDERATION OF AND VOTE ON MOTION FOR NEW BUSINESS.

There was no new business.

ITEM #21 – CONSIDERATION OF AND VOTE ON MOTION TO ADJOURN.

Mrs. Sullivan made a motion at 7:02 p.m. to adjourn the meeting. Mrs. Jenison seconded the motion. Vote: Sullivan, aye; Johnson, aye; Jenison, aye; Varghese, aye; LoPresto, aye.